tbt rental agreement 3.07.14

8/12/2019 TBT Rental Agreement 3.07.14

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Rental Agreement:The Bell Tower

Securing a Date

I a representative o Te Bell ower inorms you o the availability o a date, there is noassurance that the date will remain available without receiving a signed Rental Agreement anda Venue Payment in the amount o 50% o the Rental Rate plus sales tax. Te remaining 50%Rental Rate plus sales tax payment is due thirty (30) days afer the signature date o this RentalAgreement.

Payments

All payments must be made through the iCheck Gateway. All clients will be emailed a digitalinvoice with payment instructions.

Venue Payments

An initial deposit in the amount o the 50% o the Rental Rate plus tax is required to book thespace, with the remaining amount o the Rental Rate plus tax due thirty (30) days afer thesigning o this Rental Agreement.Any late payments will incur a 10% late ee, and at Te Bell ower discretion, may lead totermination o event and oreiture o all venue payments.

Event Payments

Te first event deposit o 50% o the total charges is required sixty (60) days prior to event witha signed Catering Contract. All prices on the catering contract are subject to change. In orderto lock in prices, a signed Catering Contract must be received but the selections on the CateringContract be amended up to 14 days prior to event. Any changes to the Catering Contract willbe billed at the current menu price at time o selection. Event payments include (ood andbeverage, alcohol, service, rentals, AV, entertainment, dcor, transportation, security, linen, andany other requested item or your event). For outside services requested by the client whichrequire a deposit, the payment will be made rom client beore said service will be confirmed.Final payment must be received ten (10) business days prior to the event date. Any remaining

balances on the day o the event will automatically be charged to the card on file plus the 3%processing ee.Any late payments will incur a 10% late ee, and at Infinity Events & Caterings discretion, maylead to termination o event and oreiture o all event deposits.

CC Processing FeesAny payments or deposits made by credit card will be charged a 3% processing ee.


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Rental Agreement

Cancellations

All cancellation notifications must be submitted via a confirmed e-mail or in writing deliveredby certified mail. I cancellation occurs beore all venue payments have been made, theremaining balance will be charged to the Credit Card on file plus the 3% processing ee on theday o cancellation. I Te Bell ower receives a cancellation notification 6 months prior to eventdate, all payments and deposits, with the exception o the Venue Payments plus sales tax willbe reunded. I cancellation notification is received between 6 months and 30 days prior to theevent, all payments and deposits are non-reundable, which includes all payments made to TeBell ower, Inc., Infinity Events & Catering, Inc., and any vendor contracted on your behal byTe Bell ower, Inc. or Infinity Events & Catering, Inc. I cancellations occur less than 30 daysprior to the event, all contracts with Te Bell ower, Inc. and Infinity Events & Catering, Inc. aredue whether or not the event takes place. Any remaining balances or an event cancelled within 30 days that are unpaid will be applied to the credit card on file with a 3% processing ee onthe date o the event. I cancellation occurs per Te Bell ower, Inc., all payments, deposits, andsecurity deposit will be reunded, unless cancellations was a result o non-payment by client.

Insurance, Event Insurance, and Liability

Te Bell ower maintains liability and personal property damage insurance insuring Te Bellower Inc., Infinity Events & Catering, and any employees, contractors, and contracted vendors

against all bodily injury, property damage, and personal injury. Te Bell ower and InfinityEvents & Catering are not liable or any damages that its Insurance carriers ail to cover.Losses arising out o Clients use, Clients occupancy o the premises, or any guest o the Clientwill the responsibility o the Client. You, the Client, are personally responsible or the actions oyour guests and all vendors. Te Bell ower and Infinity Events & Catering is not responsibleor any loss, interruption, or disturbance o event. Any entertainment booked by the client mustprovide a certificate o insurance and sign the Outside Vendor Form or Te Bell ower, Inc.

Event Insurance

It is strongly encourage that the client obtain private event insurance. For more inormation onprivate event insurance please visit:http://www.travelers.com/personal-insurance/wedding-insuance/private-insurance.aspxI alcohol is to be served, Te Bell ower suggests that the policy includes Liquor Liabilitycoverage to protect you against alcohol-related accidents, as you are ultimately liable or thesaety o your guests.


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Rental Agreement

Event Hours

Te Bell ower has many different rental options regarding event space available and the amounto time they can be rented. Please speak to your Event Specialist about which package would bestsuit your event. Standard times:Morning 9:00AM to 2:00PMEvening 3:00PM to 12:00AMAll Day 9:00AM to 12:00AM*Custom Additional Hours are available

Items Associated with Renting Te Bell ower**In Addition to Venue Rental Price**

Catering

Te Bell ower offers a ull catering menu as well as custom design menus rom Infinity Events& Caterings Certified Executive Che, abor Luckey.

Outside caterers will be permitted but must be approved by Te Bell ower. Upon approval,outside caterers must submit Outside Catering Liability Waiver, a required Certificate oInsurance, Catering Security Deposit, and Catering Contract or event. All documents must

be received 14 days prior to the event date. Te outside catering ee is 20% o the Food andBeverage bill charged by the outside caterer with a minimum ee o $2,000 plus tax. Otheraddition ees my be required in order or outside caterer to provide services at Te Bell ower.Infinity Events & Catering will provide the same amount o staff required or the event, as i theywere the caterer, regardless o the amount o staff the outside caterer provides.

Bar ServicesAll alcoholic beverages will be provided by Infinity Events & Catering. Please ask to speak withyour Event Specialist to select the bar package o your choosing.

Event ManagementTe rental o Te Bell ower includes the optional use o the event coordination services o ourEvents Specialist on staff at Infinity Events & Catering. Te Event Specialist can coordinate everydetail o your event rom design, menu, lighting, entertainment, and any additional services youmay need.All weddings that include ceremony and reception require a minimum amount o eventplanning.Outside Certified Event Specialist/Planners are welcome to hold any event at Te Bell ower. No

outside event specialist participating in the event will be permitted.


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Rental Agreement

Wedding Ceremony Fee

A Fee o $500 is due at time o booking i a Wedding Ceremony will be taking place on theproperty.

Flowers and DcorInfinity Event & Catering Event Specialists are available to help you with all o your floral anddcor needs. Our Event Specialist work with a selection o talented florists and dcor providerswho can help ensure your event will be everything you imagined. Outside Event Specialistsare welcome to use the vendors o their choosing provided they meet the Outside VendorRequirements specified by Te Bell ower.

Equipment Rentals/Lighting/Sound

Infinity Event & Catering will provide all equipment rentals, lighting, and sound at clients costbased on selection, which will be coordinated by your Event Specialist.

Other Electrical Needs

Any special electrical needs must be submitted or approval by Infinity Event & Catering,especially any live music needs. Any outside power source required or event will be anadditional cost to Client.

SecurityAll events at Te Bell ower will require security. Infinity Event & Catering will determinethe level o security required or your event. Te client is responsible or all security costs. Allacilities o Te Bell ower are monitored by video surveillance.

Coat CheckInfinity Event & Catering will provide a coat check at cost to Client when needed. Te Bellower and Infinity Event & Catering are not responsible or lost or stolen materials. Te Bell

ower will hold lost and ound items or up to a week afer event. Te Bell ower will doeverything possible to return lost items but will discard said items afer seven days post eventdate.

Outside Disturbances

Due to the unique location o Te Bell ower in the middle o downtown Nashville, no eventthat is not taking place inside Te Bell ower or run by Infinity Events and Catering will begrounds or cancellation.


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ransportation and Parking

Parking is not available at Te Bell ower. Valet Services can be obtained at clients cost.

Client AcknowledgementI have read the above section and understand the items listed associated with holding an eventat Te Bell ower. I acknowledge this many not be a complete list services needed, depending onthe set-up and details o my event, and am aware additional charges will be incurred outside othe venue rental ee or any additional services.

Operational Policies and ProceduresOperational Cost

All ood and beverage including alcohol provided by Infinity Events & Catering is subject to a20% operational cost.

Service ChargeInfinity Events & Catering will determine the appropriate amount o staff required or yourevent. Te client is responsible or all service charges.A Bell ower acility manager will be required at a cost o $200.00 per event.

Deliveries and Load In/OutAll deliveries and load in/out must be coordinated through your Event Specialist. All eventrelated items brought in must be removed rom the building by the conclusion o the contractedrental time.

Entry and ExitDesignated entry and exit to Te Bell ower will be assigned by the Event Specialist based on theneeds o your event.

Wedding Ceremony RehearsalsTe Bell ower will allow a rehearsal one day prior to the wedding ceremony, which is includedin the Ceremony Fee. Your Event Specialist will determine the time o the rehearsal. Te Bellower cannot guarantee the rehearsal will be in the actual ceremony location due to other eventsoccurring on the day.

Use of Glue/acks/Nails/ape, etc.Te use o glue/tacks/nails/tape is not permitted within Te Bell ower.


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Rental Agreement

Candles, Confetti, and Fireworks

Candles are permitted within Te Bell ower but must be in a container deemed acceptable byTe Bell ower. Te use o conetti is not permitted within Te Bell ower. Te use o fireworksor flame-ignited effects are not permitted within Te Bell ower.

Housekeeping

All housekeeping is provided by Te Bell ower. All items brought to acility by Client must beremoved at completion o event. Te Bell ower will not be responsible or liable or any itemslef on the premises.

Responsibility for Behavior of Guests and Vendors

All Clients agree that their guests will comply with all City, County, State, and Federal Laws. Inaddition, any damage or litigation resulting rom the actions by guests or outside vendors will bethe liability to the signed party o this rental agreement.

Smoking

Smoking in not permitted within 25 eet o Te Bell ower.

Live Animals

Live animals are not permitted within Te Bell ower. In compliance with the Americans withDisabilities Act, trained service animals will be allowed to provide assistance to an individual atTe Bell ower.

Use of Name/ Promotional MaterialAny use o Te Bell ower Event Spaces name, logo, or image depicting Te Bell ower must beapproved by Te Bell ower.

City, County, State, and Federal Laws

Client agrees to comply with all applicable city, county, State, and Federal laws and shall conductno illegal act on the premises. Client shall not sell alcohol on premises at any time. Client maynot serve alcohol to minors on the premises at any time. Client agrees, or everyones saety, toensure alcoholic beverages are consumed in a responsible manner. Te Bell ower reserves theright, in its exclusive discretion, to expel anyone who in its judgment is intoxicated or underthe influence o alcohol or drugs, or who shall in any manner do or participate in any act

jeopardizing the rights, use permit, or insurability o Te Bell ower, or the saety o its staff,guests, or building contents.


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Rental Agreement

Final Guest CountA final guest count must be received 14 days prior to event.

Agreement is BindingI have read the above Event Rental Agreement and Policies and understand that it is myresponsibility to share these with my guests, outside Event Specialists/planner, and any vendorswith whom I contract to provide goods and services at Te Bell ower. I agree to these terms andconditions.

tbt rental agreement 3.07.14

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