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TATA POWER DELHI DISTRIBUTION LIMITED

RFP DOCUMENT FOR

DEVELOPMENT OF POWER PORTFOLIO MANAGEMENT AND

SCHEDULING SOLUTION FOR TATA POWER DELHI DISTRIBUTION LIMITED

THROUGH: INTERNATIONAL COMPETITIVE BIDDING

TENDER NO: TPDDL/PMG/PPMS/2015-16/01 DATE: 20-July-2015

POWER MANAGEMENT GROUP TATA POWER DELHI DISTRIBUTION LIMITED

1st FLOOR, CENNET SCADA BUILDING NEAR PP-3 GRID, PITAMPURA

NEW DELHI -110034 Fax No. 011-66050608 Tel (O) – 011-66050743

TENDER NO: TPDDL/PMG/PPMS/2015-16/01

TATA Power Delhi Distribution Limited of 96

Contents 1. Introduction ............................................................................................................................. 3

2. Information and Instruction For Bidders .................................................................................... 5

3. General Conditions of Contract ................................................................................................ 17

4. Scope of Work ......................................................................................................................... 32

4.1 Broad Requirements ........................................................................................................................ 32

4.2 Detailed Scope of Work ................................................................................................................... 34

5. Bid Evaluation Criteria ............................................................................................................. 54

STEP I: Check for Responsiveness .......................................................................................................... 54

STEP II: Evaluation of Technical Bid: ..................................................................................................... 54

Step III: Evaluation of Financial Bid ........................................................................................................ 58

STEP IV: Successful Bidders Selection .................................................................................................... 58

6. Formats To Be Submitted By Bidders ........................................................................................ 59

6.1 Covering Letter ................................................................................................................................. 60

6.2 Power Of Attorney ........................................................................................................................... 63

6.3 Consortium Agreement .................................................................................................................... 65

6.4 Format for Clarifications Sought ...................................................................................................... 69

6.5. Format for Board Resolution .......................................................................................................... 70

6.6 Format of Earnest Money Deposit ................................................................................................... 72

6.7 Financial Quote ................................................................................................................................ 73

6.8 Format for Disclosure ....................................................................................................................... 74

6.9 Details of Projects Implemented In Past .......................................................................................... 75

6.10 Format for CV ................................................................................................................................. 76

6.11 Format for Qualification Requirement .......................................................................................... 77

6.12 Format for Performance Bank Guarantee ..................................................................................... 79

6.15 Proforma for “Indemnification On Statutory Compliances” .......................................................... 81

6.16 Proforma for “No Demand Certificate” By Associate .................................................................... 82

6.17 Bank Details.................................................................................................................................... 83

6.18 Proforma for Advance Bank Guarantee ......................................................................................... 85

6.19 Undertaking for Competence of Employee ................................................................................... 87

6.20 No Black Listing Format ................................................................................................................. 88

7. ANNEXURES ............................................................................................................................ 89

Annexure 1: Billing Parameters ............................................................................................................. 89

Annexure 2: Sample List Of Management Information Reports ........................................................... 94

Annexure 3 Abbreviations ..................................................................................................................... 95



1. Introduction There are five distribution entities operating in Delhi, namely Tata Power Delhi Distribution Limited (TPDDL), BSES Rajdhani Power Limited (BRPL), BSES Yamuna Power Limited (BYPL), New Delhi Municipal Council (NDMC) and Military Engineering Services (MES) within their assigned licensed area. During the period 01-07-2002 (the date of privatization of Distribution Sector in Delhi ) to 31-03-2007, Delhi Government owned Delhi Transco Limited (DTL) was assigned the responsibility of arranging power to meet the requirement of Delhi as per the policy directions issued by Govt of NCT of Delhi. DERC acting on policy directions issued in the year 2006 by GoNCTD proceeded and directed the Distribution companies to procure power on their own. Hence, Long Term PPAs / MoUs which had been entered into by the erstwhile Delhi Vidyut Board and / or the Delhi Transco Limited were reassigned to the distribution entities on the directions of DERC. The power requirement of TPDDL is met from availability of power from the sources within Delhi, Interstate Generating Sources, and Long Term Bilateral Arrangements. Additional seasonal requirements are met through Short Term Arrangements. Over the past few years, TPDDL has witnessed a significant increase in the Power Procurement costs attributable to

a) Severe Domestic Coal & Gas shortage resulting in increased dependence on imported fuels which is are prone to price volatility linked to, amongst others, demand supply situations in international markets together with any political uncertainties. Additionally, with the Rupee experiencing significant depreciation, the problem of escalating prices is being further compounded. b) Increase in fixed charges of interstate Generation and Transmission companies based on revised tariff regulations by CERC/DERC

The summer demand varies from 1750 MW to 1000 MW whereas the winter demand varies from 1300 MW to 500 MW. Since, the power under long term PPAs can only be tied up on round the clock basis, TPDDL is unnecessarily burdened to carry the surplus throughout the year. Disposing this surplus has also become a challenge as rates of Short term power have fallen progressively creating an anomalous situation where long term power is presently more expensive than short term power. Delhi SLDC has mandated to schedule the power in an economic manner without affecting security of the grid. All DISCOMs in Delhi are governed by the Scheduling procedure of SLDC. However, the demand requirements of TPDDL is varied and has its own strategy for meeting the requirement of its consumers subject to the technical constraints to be managed. Further, with the anomalies as explained in the short term prices, it is imperative for TPDDL to adopt suitable backing down /ramp up strategies on a real time basis to ensure that power requirements are met in a most optimal manner. Keeping this in view, the Scheduling process assumes a significant role in optimizing the Power procurement for TPDDL. The factors explained above have significantly impacted the overall Power Purchase Cost of TPDDL which has increased by 90-100% in the past 5 years. Since Power Procurement costs account for 70-80% of TPDDL’s cost and had major implications on consumer retail tariffs, it is necessary that a suitable strategy is devised for optimizing the Power Procurement Costs of TPDDL. Realizing the need of the hour, TPDDL had already developed an application with in-house resources, named as Power Manager 1 which addresses the areas of load forecasting, intraday scheduling and monitoring. The Power Manager 1 has been implemented in TPDDL for over one year now. The application is being detailed in the following chapters of the RFP. The offered product should have the capability to interact with the existing software or have the same capabilities built in it. However, the dynamics of the power sector are rapidly changing with the inclusion of renewable energy in the grid under net metering guidelines, development of intraday market, new Deviation Settlement



Mechanism (DSM) Regulations and proposed Ancillary Market. Taking cognizance of these factors, it is necessary to develop a holistic solution which acts as a robust decision support system for TPDDL and enables it to take suitable decisions to optimize procurement costs and minimize risks. Given the vagaries in the power market, the solution needs to be highly flexible to adapt to the changing requirements of TPDDL and external changes in the markets viz. regulatory changes, allocations to TPDDL, contingencies etc. The current RFP is being issued to invite bids from prospective bidders for development of Power Portfolio Management and Scheduling Solution in TPDDL. Issue of RFP Document All those interested in purchasing the RFP may write to TPDDLwith a non-refundable fee of Rs. 5,000/- (Rupees Five Thousand only), in the form of a demand draft / banker’s cheque / pay order drawn in favor of TATA Power Delhi Distribution Ltd, payable at New Delhi, latest by 17-Aug-15 (last date of sale of RFP). The RFP shall be issued to a Bidder on any working day from 20-July-15 to 17-Aug-15 (last date of sale of RFP) between 10:00 hours (IST) to 18:00 hours (IST) by the Procurer, on written request and against payment of the above mentioned fee. The RFP and RFP Documents can also be downloaded from www.tatapower-ddl.com. However, in such case the Bidder can submit the Bid only on submission of a non-refundable fee of Rs. 5,000/- (Rupees Five Thousand only) as mentioned above separately along with the Bid.



2. Information and Instruction For Bidders

2.1 Qualification Requirements 2.1.1 The Bidder must meet the Qualification Requirements independently as Bidding Company or

as a Bidding Consortium1 with one of the Members acting as the Lead Member of the Bidding Consortium. Bidder will be declared as a Qualified Bidder based on meeting the Qualification Requirements specified below and as demonstrated based on the documentary evidence submitted by the Bidder in the Bid.

2.1.2 The Bidder or the Consortium as a whole must fulfill the following Qualification Requirements

specified below:

2.1.2.1 Networth should be equal to or greater than Rs. 5 Crs or equivalent USD The computation of networth shall be based on unconsolidated audited annual accounts of any of the last three (3) financial years immediately preceding the Bid Deadline. [Note: For the Qualification Requirements, if data is provided by the Bidders in foreign currency, equivalent rupees of Networth will be calculated using bills selling exchange rates (card rate) USD / INR of State Bank of India prevailing on the date of closing of the accounts for the respective financial year as certified by the Bidders’ banker. For currency other than USD, Bidders shall convert such currency into USD as per the exchange rates certified by their banker prevailing on the relevant date and used for such conversion. If the exchange rate for any of the above dates is not available, the rate for the immediately available previous day shall be taken into account.] Networth shall be computed in the following manner by the Bidder: Networth = Paid up share capital Add: Reserves Subtract: Revaluation Reserves Subtract: Intangible Assets Subtract: Miscellaneous Expenditures to the extent not written off and carry

forward losses The computation of Networth shall be based on unconsolidated audited annual accounts of the company. For the purpose of the computation of Networth, any one of the last three financial years or up to seven (7) days prior to Bid Deadline shall be considered. The Bidder would thus be required to submit annual audited accounts for the last three financial years 2012-13, 2013-2014 & 2014-15, while indicating the year which should be considered for evaluation along with a certificate from a chartered accountant to demonstrate the fulfillment of the criteria. In case a Bidder seeks qualification on the basis of Networth as on seven (7) days prior to Bid Deadline, the Bidder shall submit a certificate from its Statutory Auditor/Chartered Accountant certifying the Networth on the date seven days prior to submission of Bid and also submit the un-audited financial statements of the Company duly certified by its Statutory Auditor/Chartered Accountant for the date on which the certificate of Networth has been obtained.



2.1.2.2 Bidder also needs to have revenue of Rs. 2.5 Cr from work of similar nature as mentioned

in the detailed scope of work

2.1.2.3 Bidder shall also provide a self certificate stating that the bidders has not been black-listed by any of the entity in India in the Past 5 Years.

2.1.2.4 The lead bidder in consortium or the sole bidder should have system integration

experience of at least one end to end project covering software and services in power sector of India or abroad and such project should be operational at the time of bidding

2.1.2.5 Prior experience of having implemented some parts of the required solution in a utility for over one year, which is still running is required considering that we are looking at a 3 year engagement with the selected Bidder. Preference will be given to bidders having projects operational for more than one year.

2.1.2.6 The bidder / lead member or any consortium partner should have the credentials for

supply of hardware in any power sector project and shall provide the relevant MAF’s .

2.1.2.7 Pilot implementation shall be considered for meeting this Qualification Requirement The bidder / lead member or any consortium partner should have implemented any

pilot/commercial project comprising of either of the following modules: 1. Load/Demand Forecasting 2. Price Forecasting 3. Supply Forecasting 4. Portfolio Optimization 5. Scheduling Client certification for the same needs to be provided.

2.1.2.8 Experience of implementation of scheduling automation and portfolio management solution shall be preferred.

2.1.2.9 The bidder should have a registered office in India. The bidder should submit its Certificate of Incorporation. In case of consortium, any consortium member should fulfill the above criteria.

2.2 Submission of Bid by the Bidder 2.2.1 The information and/or documents shall be submitted by the Bidder as per the formats

specified in Section 6 (Formats for RFP) of this document. 2.2.2 Strict adherence to the formats wherever specified, is required. Wherever, information has

been sought in specified formats, the Bidder shall refrain from referring to brochures / pamphlets. Non-adherence to formats and / or submission of incomplete information may be a ground for declaring the Bid as non-responsive. Each format has to be duly signed and stamped by the authorized signatory of the Bidder.

2.2.3 The Bidder shall furnish documentary evidence in support of meeting Qualification

Requirements to the satisfaction of the Procurer and shall furnish unconsolidated / consolidated audited annual accounts in support of meeting financial requirement, which shall consist of unabridged balance sheet, profit and loss account, profit appropriation



account, auditor’s report, etc., as the case may be, of Bidding Company or each Member of a Consortium or Financially Evaluated Entity for the last three (3) financial years immediately preceding the Bid Deadline for the purpose of calculation of Networth.

2.2.4 Bid submitted by a Bidding Consortium

2.2.4.1 The Bid shall contain a legally enforceable Consortium Agreement entered amongst

the Members in the Bidding Consortium, designating one of the Members (Technology Provider) to be the Lead Member (as per Format 6.3). Provided further that the Consortium Agreement shall not be amended without the prior written approval of the Procurer.

2.2.4.2 The Lead Member shall designate one person to represent the Consortium in its

dealings with the Procurer. The person designated by the Lead Member shall be authorized through a Board Resolution (as per Clause 2.4.1.1 (B) iii) a)) to perform all tasks including, but not limited to providing information, responding to enquiries, signing of Bid on behalf of the Consortium, etc. Additionally, the Bid shall also contain a Power of Attorney in original (as per Format 6.2) in favor of the Lead Member authorized to sign the bid issued by the other Members of the Consortium.

2.2.4.3 The Bid shall also contain a Board Resolution as per Format 6.5 from each Member of the Consortium confirming that the RFP Documents have been read, examined and understood and also the Bid has been reviewed and each element of the Bid is agreed to by them. The bidder shall also provide a signed copy of the RFP.

2.2.4.4 Point of contact in case of Bidding Consortium

In case of Bid being submitted by a Consortium, the Lead Member of the Consortium shall be the single point of contact for the purposes of the Bid process, before the date of signing of last of the RFP Documents. Settlement of any dispute amongst the Consortium Members shall not be the responsibility of the Procurer and the Procurer shall not bear any liability whatsoever on this account.

2.2.5 Bid submitted by Bidding Company

2.2.5.1 The Bidding Company should designate one person to represent the Bidding

Company in its dealings with the Procurer. The person so designated shall be authorized through a Board resolution (as per Format 6.5) to perform all tasks including, but not limited to providing information, responding to enquiries, signing of Bid on behalf of the Bidding Company, etc.

2.2.6 Clarifications2

2.2.6.1 The Bidders may seek clarifications or suggest amendments to RFP and RFP Documents in writing, through a letter or by fax (and also soft copy by e-mail) to reach TPDDL at the address mentioned in Clause 2.16.1. For any such clarifications or amendments, the Bidder should adhere to the Format 6.4 of the RFP. For the avoidance of any doubt, it is hereby clarified that there shall be no extension in the Bid Deadline on account of clarifications sought in accordance with this Clause 2.2.6.

2 Bidders may note that all clarifications need to be submitted in writing. No telephonic clarification shall be entertained by the Procurers. All clarifications should be submitted to , TPDDL in writing.



2.2.6.2 The Procurer(s) is not under any obligation to entertain /respond to suggestions made or

to incorporate modifications sought for by any bidder. 2.2.7 Within fifteen days (15) days of issue of LOI, the Successful Bidder shall provide a valid

Contract Performance Guarantee as per the provisions of Clause 2.13 of this RFP;

2.2.8 All stamp duties payable for executing the RFP Documents shall be borne by the Successful Bidder.

2.2.9 If the Successful Bidder(s) / Project Company fails or refuses to comply with its obligations under Clauses 2.2.7, such failure or refusal on the part of the Successful Bidder/ Project Company shall constitute sufficient grounds for cancellation of the Letter of Intent. In such cases, the Procurer shall be entitled to invoke the Bid Bond of the Successful Bidder(s) / Project Company.

2.3 Amendment of RFP

2.3.1 The Procurer for any reason, whether at its own initiative or in response to clarifications requested by any Bidder may modify the RFP, including the timelines specified in Clause 2.8.2, by issuance of addendum / modification / errata and / or a revised document. Such document shall be made available on the company website, www.tatapower-ddl.com. All such amendments/modifications shall be issued at least ten (10) days prior to the Bid Deadline.

2.3.2 In case Bidders need any further clarifications not involving any amendments in respect of the final RFP and RFP Documents, they should ensure that written request for such clarification is delivered to TPDDL at least fifteen (15) days prior to the Bid Deadline as mentioned in Clause 2.8, the Procurer may issue clarifications only, at its sole discretion, which is considered reasonable by it. Any such clarification issued shall be made available on the same website, www.tatapower-ddl.com. Clarifications sought after this date shall not be considered in any manner and shall be deemed not to have been received. There shall be no extension in Bid Deadline on account of clarifications sought as per this clause.

2.4 Bidding Process 2.3.1 Bid Formats

2.3.2 The Bid in response to this RFP shall be submitted by the Bidders in the manner provided in

Clause 2.10. The Bid shall comprise of the following: (A) Envelop I – EMD and Tender Fee

i. Earnest Money Deposit in the form as per Format 6.6. ii. Demand Draft for Tender Fee

(B) Envelope II –Technical Bid comprising of: i. Covering Letter as per prescribed Format 6.1;



ii. In case of a Bidding Consortium, a Power of Attorney in favor of the Lead Member issued by the other Members of the Consortium shall be provided in original as per format attached hereto as Format 6.2;

In the event any Member of the Bidding Consortium is a foreign entity, it may submit Board

Resolutions in place of Power of Attorney for the purpose of fulfilling the requirements under this Clause. Provided that such Board Resolutions shall be supported by an unqualified opinion issued by the legal counsel of such foreign entity stating that the Board Resolutions are in compliance with the applicable laws of the respective jurisdictions of the issuing Company and the authorizations granted therein are true and valid;

iii. Board Resolutions, as per prescribed formats enclosed as Format 6.5 duly certified by the

Company Secretary or a Director of the relevant Bidder, as applicable to the Bidder and mentioned hereunder:

a. Board resolution from the Bidding Company or the Lead Member of the

Consortium, as the case may be, in favor of the person signing the Bid; b. Board resolution from each of the Consortium Members, except the Lead

Member, in favor of the person authorized to execute the Power of Attorney in favor of the Lead Member.

iv. In case of a Bidding Consortium, the Consortium Agreement between the Members in the

Consortium as per Format 6.3 along with board resolution from each Member of the Consortium for participating in consortium;

v. Format for Qualification Requirements as per Format 6.11, as applicable; vi. A disclosure statement as per Format 6.8 regarding participation of any related companies

in this bidding process; vii. Details of past experience as required in qualification requirements to be submitted as per

format 6.9 along with necessary client certification.

(C) Envelope III – Financial (Price) Bid as per Format 6.7. The Price Quoted as in Format 6.7, shall be an all-inclusive price and no exclusions shall be allowed. The Bidder shall take into account all costs including statutory taxes, levies, duties while quoting such price. The bidder shall mention such statutory taxes, duties etc. separately while quoting the price. The price quoted by the bidder in the financial bid shall be final and no revision / change shall be allowed. There shall normally be no negotiation in the price quoted by the bidder however in specific cases, the Procurer may negotiate with bidder.

2.5 The Bidder should note that:

i. If any Bidder conceals any material information or makes a wrong statement or misrepresents facts or makes a misleading statement in its Bid, in any manner whatsoever in order to create circumstances for the acceptance of its Bid, the Procurer reserves the right to reject such Bid or cancel the Letter of Intent, if issued.

ii. If for any reason the Bid of any Successful Bidder is rejected, the Procurer may:



(a) Consider the next lowest Financial Bid from a Bidder other than the Successful Bidder(s)

whose Bids are responsive and valid; or (b) Annul the bid process; or (c) Take any such measure as may be deemed fit in the sole discretion of the Procurer;

iii. Bid submitted by the Bidders, within the Bid Deadline, shall become the property of the

Procurer and shall not be returned to the Bidders;

iv. Language of the Bid shall be English only;

v. Bidders shall mention the name and contact details (including email id and Mobile No.) of the contact person; and complete address of the Bidder in the covering letter as per Format 6.1;

vi. The Procurer may, at its sole discretion, ask for additional information/ document and/ or seek clarifications from a Bidder after the Bid Deadline, inter alia, for the purposes of removal of inconsistencies or infirmities in its Bid. However, no change in the substance of the Quoted Price shall be sought or permitted by the Procurer;

vii. Non submission and / or submission of incomplete data / information required under the provisions of the RFP shall not be construed as waiver on the part of the Procurer of the obligation of the Bidders to furnish the said data / information unless the waiver is in writing;

viii. The Procurer reserves the right to verify the Bidder’s financial data by checking with the Bidder’s lenders / bankers / financing institutions / any other person as necessary;

ix. The Bidders shall satisfy themselves, on receipt of the RFP, that the RFP is complete in all respects. Intimation of any discrepancy shall be given to TPDDL at the address provided in Clause 2.16 of this RFP immediately. If no intimation is received from any Bidder within ten (10) days from the date of issue of this RFP or from the date on which it was made available on www.tatapower-ddl.com it shall be considered that the issued document, complete in all respects, has been received by the Bidder;

x. Each Bidder should conduct its own investigations and visit TPDDL premises and analysis and should check the accuracy, reliability and completeness of the information in this RFP and obtain independent advice from appropriate sources. The Procurer shall not be responsible for losses suffered by the Bidders in relying on any information provided in the RFP;

2.6 Bidder to inform itself fully 2.6.1 The Bidder shall make independent enquiry and satisfy itself with respect to all the

required information, inputs, conditions and circumstances and factors that may have any effect on its Bid. Once the Bidder has submitted the Bid, the Bidder shall be deemed to have examined the laws and regulations in force in India and fixed its price taking into account all such relevant conditions and also the risks, contingencies and other circumstances which may influence or affect the supply of product/services. Accordingly, the Bidder acknowledges that, on being selected as Successful Bidder, it shall not be relieved from any of its obligations under the RFP Documents nor shall be entitled to any extension of time for delivery of solution as per milestones or financial compensation for any reason whatsoever.



2.6.2 In their own interest, the Bidders are requested to familiarize themselves with the Electricity Act, 2003, Electricity Laws, Information Technology Acts, the Income Tax Act 1961, the Companies Act, 1956, the Customs Act, the Foreign Exchange Management Act 1999, IEGC, the regulations framed by Regulatory Commissions and all other related acts, laws, rules and regulations prevalent in India, as amended from time to time. The Procurer shall not entertain any request for clarifications from the Bidders regarding the same. Non-awareness of these laws or such information shall not be a reason for the Bidder to request for extension in Bid Deadline. The Bidder undertakes and agrees that, before submission of its Bid; all such factors as generally stated above, have been fully investigated and considered while submitting the Bid.

2.7 Due Dates

2.7.1 The Bidders should submit the Bids so as to reach the address specified below by 1500 hrs (IST) on 18th August 2015

Designation: HOG (Power Management) Address: TATA Power Delhi Distribution Ltd., 1st Floor, CENNET SCADA building Near PP-3 Grid, Pitampura New Delhi-110034

2.7.2 The following shall be the time schedule for completion of the bidding process

Event Schedule

Date of issue of RFP 20th July 2015

Pre-Bid Meeting 31st July 2015

Receipt of final queries 29th July 2015

Issue of final Clarifications 7th August 2015

Bid submission and opening of Technical Bid 18th August 2015 at 1530 Hrs

Opening of Financial (Price) Bid of Qualified Bidders To be intimated later

Shortlisting of Successful Bidder(s) and issue of LOI To be intimated later

2.8 Validity of the Bid

2.8.1 The Bidder shall submit the Bid which shall remain valid up to one hundred and eighty days (180) days after the Bid Deadline (“Bid Validity”). The Procurer shall reject any Bid which does not meet the aforementioned validity requirement.

2.8.2 The Procurer may solicit the Bidders’ consent for an extension of the period of validity of the

Bid. The request and the response in this regard shall be in writing. In the event any Bidder refuses to extend its Bid Validity as requested by the Procurer, the Procurer will not be entitled to invoke the Bid Bond. A Bidder accepting the Procurer request for validity extension shall not be permitted to modify its Bid and such Bidder shall, accordingly, extend the validity of the Bid Bond as requested by the Procurer.



2.9 Method of Submission 2.9.1 Bids are to be submitted in a single closed cover envelope (as mentioned in Clause 2.9.2)

containing Envelope I (EMD and Tender Fee), Envelope II ( Technical Bid) and Envelope III (Financial Bid) each one duly closed separately. The envelopes should be transcripted in the following way:

2.9.2 Envelope I (EMD and Tender Fee)

Superscript - “Bid for selection of Service Provider for Power Portfolio Management and Scheduling Name of the Bidder - …………………………………………….. Due for opening on ................................ Envelope I: “EMD and Tender Fee”

Envelope II (Technical Bid)

Superscript - “Bid for selection of Service Provider for Power Portfolio Management and Scheduling

Name of the Bidder - …………………………………………….. Due for opening on ................................ Envelope II: Technical Bid”

Envelope III (Financial Bid)

Superscript - “Bid for selection of Service Provider for Power Portfolio Management and Scheduling

Name of the Bidder ................................................................ Envelope III: Financial Bid”

2.9.3 Envelope I (EMD and Tender Fee), Envelope II (Technical Bid) and Envelope III (Financial Bid)

(mentioned in Clause 2.10.1) for the Bid to be submitted by Bidders should be packed in a single closed cover envelope, with the following superscript:

“Bid for selection of Service Provider for Power Portfolio Management and Scheduling “

Due for opening on _________ [Insert date of opening of Technical Bid]

Designation: HOG (Power Management) Address: TATA Power Delhi Distribution Ltd., 1st Floor, CENNET SCADA Building, Near PP-3 Grid, Pitampura, NewDelhi-110034 “Name of the Bidder ……………………….” [Insert name of Bidder]



2.9.4 The Bidders have the option of sending their Bid either by registered post; or speed post; or courier; or by hand delivery, so as to reach the Procurer by the Bid Deadline. Bids submitted by telex / telegram / fax / e-mail shall not be considered under any circumstances. The Procurer shall not be responsible for any delay in receipt of the Bid. Any Bid received after the Bid Deadline or not accompanied with the proof of Purchase of Bid Documents/ Draft towards purchase of Bid Document shall not be considered

2.9.5 It may be noted that Technical Bid (Envelope II) shall not contain any information/document

relating to Financial Bid. If Technical Bid contains any such information / documents, the Procurer shall not be responsible for premature opening of the Financial Bid.

2.9.6 All pages of the Bid, except for the Earnest Money Deposit (Format 6.6) and any other document executed on non-judicial stamp paper, forming part of the Bid and corrections in the Bid, (if any), must be signed by the authorized signatory on behalf of the Bidder. It is clarified that the same authorized signatory shall sign all pages of the Bid. However, any published document submitted with the Bid shall be signed by the authorized signatory at least on the first and last page of such document.

2.9.7 Bidders shall submit the original Bid along with 2 copies of the original plus 1 (one) soft copy (of Technical Bid), duly signed by the authorized signatory of the Bidder. The original Bids shall be clearly marked “ORIGINAL”. In the event of any discrepancy between the original and the accompanying copies, only the original shall prevail.

2.9.8 No change or supplemental information to a Bid will be accepted after the Bid Deadline, unless the same is requested for by the Procurer.

2.9.9 If the outer cover envelope or Envelope I (EMD and Tender Fee), Envelope II (Technical Bid) or Envelope III (Financial Bid) is not closed and not transcripted as per the specified requirement, the Procurer will assume no responsibility for the Bid's misplacement or premature opening.

2.10 Preparation Cost

The Bidder shall be responsible for all the costs associated with the preparation of the Bid and participation in discussions and attending Pre-bid meetings, and finalization and execution of the RFP Documents, etc., the Procurer shall not be responsible in any way for such costs, regardless of the conduct or outcome of this Bid process.



2.11 Earnest Money Deposit (EMD)

Each Bidder shall submit the Bid accompanied by EMD, as per Format 6.6, for an amount Rs. 5 lakhs issued by any of the Scheduled Commercial Banks.

2.11.1 The validity of the EMD should be 210 days (180+30 days) after the bid deadline as per the Format 6.6

The Bidders may choose submit the EMD in the form of Demand Draft drawn in favour of Tata Power Delhi Distribution Limited. The bidder also has the option to transfer the EMD amount through RTGS mode to TPDDL Bank Account, the details of which is as follows:

Bank Name: State Bank of India, CAG Branch, Tolstoy Marg, Connaught Place, New Delhi IFSC Code – SBIN0009996 TPDDL Current Account Number – 10277792370 In such cases, Bidders would require to submit proof of RTGS transfer in the Envelope I of the Bid.

2.11.2 The EMD may be invoked by the Procurer or its authorized representative, without any notice,

demure, or any other legal process and the LOI withdrawn upon occurrence of any of the following:

Failure to furnish the Performance Bank Guarantee within the stipulated timelines; or

Bidder submitting any wrong information or making any misrepresentation in Bid as mentioned in Clause 2.5. or

Bidder withdrawing the bid during the bid validity period

2.11.3 The EMD of all Bidders, whose Bids are declared non-responsive, shall be returned and released by the Procurer within thirty (30) days after the date on which the Financial Bids are opened.

2.11.4 The EMD of all unsuccessful Bidders shall be returned and released by the Procurer within a period of thirty (30) days after the occurrence of the earlier of the following: a) Submission of the Contract Performance Guarantee as per Clause 2.13 of the RFP by the Successful Bidder(s); or b) Expiry of the Bid Validity/extended validity of Bid of unsuccessful Bidders.

2.11.5 The EMD of all Bidders shall be returned and released by the Procurer within a period of thirty (30) days of the occurrence of the termination/cancellation of Bid process by the Procurer.

2.11.6 The EMD of the Successful Bidder(s) shall be returned upon submission of the Contract Performance Guarantee for the amount and validity as specified in the contract.



2.12 Performance & Advance Bank Guarantee (PBG & ABG)

2.13.1 Within fifteen (15) days of issue of LoI by the Procurer, the Successful Bidder(s) shall provide to the Procurer the Advance & Performance Bank Guarantee in the format provided in the Format 6.12 & 6.18, each for an amount corresponding to 10% of the all Inclusive Contract Value. The Performance Bank Guarantee shall be initially valid for a period of Thirty Nine (39) months after the Completion of the Assignment and the Advance Bank Gurantee shall be valid for 4 months after the award of the contract The Bank Guarantee’s shall be issued by the any Scheduled Commercial Bank.

2.13.2 Non submission of the PBG and ABG by the Successful Bidder(s) as per the provisions of this

Clause 2.13 may lead to the invocation of the EMD and cancellation of the LoI.

2.13 Opening of Bids 2.13.1 Envelope I (EMD and Tender Fee), Envelope II (Technical Bid) and Envelope III (Financial Bid)

shall be opened as per the following time schedule and at the venue where the Bids are required to be submitted, as specified in Clause 2.8, in the presence of one representative from each of such Bidders who wish to be present. The representative of bidder should carry an authorization letter specific to the standard enquiry for attending the bid opening event.

Bids to be submitted by 15:00 hrs on 18th August 2015 Opening of Envelope I (EMD and Tender Fee) & II (Technical Bid): 1530Hrs on 18th Aug 2015 by the Procurer

2.13.2 The following information from each Bid shall be read out to all the Bidders at the time of opening of Envelope I (EMD and Tender Fee), Envelope II (Technical Bid) and Envelope III (Financial Bid):

Name of the Bidder including Members of the Bidding Consortium, if applicable (applicable for Envelope II)

Details of the Bid Bond (applicable only for Envelope I)

Quoted Price(applicable only for Envelope III)

2.14 Right to withdraw the RFP and to reject any Bid 2.14.1 This RFP may be withdrawn or cancelled by the Procurer at any time without assigning any

reasons thereof without incurring any liability on any account. The Procurer further reserves the right, at its complete discretion, to reject any or all of the Bids without assigning any reasons whatsoever and without incurring any liability on any account.



2.15 Enquiries 2.15.1 Written clarifications on the RFP as per Clause 2.2.6 may be sought from:

Shri. Ashis Kumar Dutta, Designation: HoG (Power Management Group) Telephone: 011-66050743 Fax: 011-66050608 E-mail: [email protected]

TATA Power Delhi Distribution Ltd., 1st Floor, CENNET SCADA Building, Near PP-3 Grid, Pitampura, New Delhi-110034

The consolidated responses to clarifications shall be uploaded on company website: www.tatapower-ddl.com for access by all the prospective bidders. Bidders are advised to regularly visit the website to check for such clarifications and Procurer / Nodal agency shall be not responsible for any inability of the bidder to notice/ access such clarifications issued.

2.15.2 The Procurer reserves the right to interpret the Bid submitted by the Bidder in accordance

with the provisions of this RFP and make their own judgment regarding the interpretation of the same. In this regard the Procurer shall have no liability towards any Bidder and no Bidder shall have any recourse to the Procurer with respect to the selection process. The Procurer shall evaluate the Bids using the evaluation process specified in Section 5, at its sole discretion. The Procurer’s decision in this regard shall be final and binding on the Bidders.

2.16 Confidentiality 2.16.1 The parties shall require to enter into a Non Disclosure agreement with TPDDL to provide an

undertaking to hold in confidence this RFP Documents, Information and details shared by TPDDL and not to disclose the terms and conditions of the transaction contemplated hereby to third parties, except:

a. to their professional advisors; b. to their officers, contractors, employees, agents or representatives, financiers, who

need to have access to such information for the proper performance of their activities; c. Disclosures required under applicable Law, without the prior written consent of the

other parties of the concerned agreements.

Provided that the Successful Bidder(s) agrees and acknowledges that the Procurer may at any time, disclose the terms and conditions of the RFP and RFP Documents to any person, to the extent stipulated under the applicable Law. As per the NDA format provided in the RFP.

2.17 Site Visit A time window from 27th July 2015 to 29th July 2015shall be provided to the interested bidders, so as to assess the actual requirements and consider the same while quoting the financial bids. The contact person for site visit shall be Sh. Sarang Pani Goswami. Contact No. 9971395295.

Bidders interested for site visit are requested to kindly inform the concerned personnel of the respective sites one day in advance.

http://www.tatapower-ddl.com/



3. General Conditions of Contract 1.0 CONTRACT PARAMETERS

1.1 Issue/Award of Contract TPDDL shall award the contract to the Associate in writing in the form of Purchase order or Rate Contract (RC) hereafter referred as Contract, through in any or all of following modes-physical handover / post / e-mail / web document / fax with all the attachments/enclosures which shall be part of the contract document On receipt of the contract, the associate shall return to TPDDL copy of the contract document duly signed by legally authorized representative of associate, within two days of Effective Date of Contract for contracts having contract execution time less than 30 days and within five days for all other contracts. 1.2 Contract Commencement Date The date of issue/award of contract shall be the Effective Date of Contract or Contract Commencement date. 1.3 Contract Completion Date The date of expiry of Guarantee Period (detailed in section 12 of this document) shall be deemed as the Contract Completion Date. 1.4 Contract Period/Time The period from Contract Commencement Date to Contract Completion Date shall be deemed as the Contract Period/Time. 1.5 Contract Execution Completion Date The stipulated date for completing the execution of all items in the schedule of quantities (Supply, Service and or both as applicable) shall be deemed as the Contract Execution Completion Date. 1.6 Contract Execution Period/Time The Period from Contract Commencement Date to Contract Execution Completion Date shall be the Contract Execution Period/Time. Timely Completion of Works/Timely Delivery of Materials is the essence of the contract. The period from effective date of contract to the date stipulated for completion of delivery of all items/completion of all the works/services, as per schedule of quantities of the contract is defined as contract execution completion time. The Delivery of Materials /The Completion of Works, as applicable, should be achieved in all respects as per schedules of quantities and all the terms and conditions of the contract, in the contract execution time. Any revision/amendment in the originally stipulated contract execution time has to be approved by authorized representative of TPDDL. 1.7 Contract Price /Value The total all inclusive price/value mentioned in the LOI/PO/RC of the contract document is the Contract Price/Value and is based on the quantity, unit rates and prices quoted and awarded and shall be subject to adjustment based on actual quantities supplied/actual measurement of work done and accepted and certified by the authorized representative of the company unless otherwise specified in schedule of quantities or in contract documents. 1.8 Contract Document The Contract Document shall mean and include but not limited to the following:

NIT/Tender Enquiry [QR, Instruction to Bidders, Special Condition of Contract (SCC) of tender, GCC, Technical & Commercial Specifications including relevant annexure and attachments].



Bids & Proposals Received from Associate including relevant annexure/attachments.

Letter of Intent (LOI/RC/PO) with agreed deviations from the tender/bid documents.

All the Inspection and Test reports, Detailed Engineering Drawings.

Material Dispatch Clearance Certificate (MDCC).

Minutes of Meeting (MoM).

1.9 Contract Language All documents, instructions, catalogues, brochures, pamphlets, design data, norms and calculations, drawings, operation, maintenance and safety manuals, reports, labels, on deliveries and any other data shall be in English Language. The Contract documents and all correspondence with TPDDL, Third Parties associated with the contract, and the Associate shall be in English language. 2.0 SCOPE OF WORK All the activities that are to be undertaken by the Associate to realize the contractual deliverables in completeness form Scope of Work. Following clauses list, but not limited to, major requirements of the scope of work. The associate shall satisfy himself and undertake fully the technical/commercial requirements of items to be supplied as listed in the Schedule of Quantities together with the tests to be performed /test reports to be furnished before dispatch, arrangement of stage and final inspections during manufacturing as per terms and conditions of contract, technical parameters & delivery terms and conditions including transit insurance to be met in order to fully meet TPDDL’s requirements. 2.1 Completeness: Any supplies and services which might have not been specifically mentioned in the Contract but are necessary for the scope mentioned in Section 4 (Scope of Work) and/or completeness of the works at the highest possible level, including any royalties, license fees & compensation to be paid, whether incurred by the associates or by a third party for the work covered in the scope, regardless of when incurred, shall be supplied/provided by the associate without any extra cost and within the time schedule for efficient , smooth and satisfactory operation and maintenance of the works at the highest possible level under Indian conditions (but according to international standards for facility of this type), unless expressly excluded from the scope of supplies and services in this Contract. TPDDL has the right, during the performance of the Contract, to change the scope and/or technical character of the Project and/or of the supplies and services stipulated in the Contract by submitting a request in writing to the Associate. The Associate shall, within fifteen days of receipt of such request from TPDDL, provide Purchaser with a reasonably detailed estimate of the cost of the change outlined in the request. In the event, TPDDL requests a change, the Contract price and time shall be adjusted upwards or downwards, as the case may be and shall be mutually agreed to. The associate shall not be entitled to any extension of time unless such changes adversely affect the time schedule. The Associate shall not proceed with the changes as requested till adjustment of contract price and time schedule where so applicable in terms of or otherwise directed by TPDDL. 2.2 Indemnity Associates shall undertake to fully indemnify TPDDL (also referred to as the Company in the GCC) against all kinds of liabilities or damages, of whatsoever nature, including compensation arising from any accident to the person or property of those in Associate’s employment or to any other person or properties including those of TPDDL, arising due to reasons attributable to any, act, omission or negligence of the Associate, for the entire period of contract including period of guarantee.



Within 7 days of award of work, the Associates shall submit Indemnity Bond in the format as per Format 6.15 to Order Issuing Authority. Associate shall submit Indemnity Bond on Rs.100/- Non Judicial Stamp Paper in the format as per Format 6.15 to Order Issuing Authority. 2.3 Deployment of Work Force Associate shall deploy adequate labor/ workforce, as considered necessary by TPDDL for execution of the contract including Sundays and Holidays whenever required to do so with no extra cost to TPDDL. However, prior permission shall be taken from the site Engineer to carry out the work beyond normal working hours or on Sundays and Holidays. Female employees shall not be deployed beyond normal working hours/days and no child labor shall ever be deployed. Associate shall depute full time qualified and experienced engineers/ consultants to supervise and execute the work at site. All such staff shall be maintained from commencement to completion of all works to the entire satisfaction of the Engineer-in-Charge. Associate’s employees deployed for the works under this contract will not be considered in Company’s employment at any time. Associate shall continue to be responsible for all such employees, their safety, all types of statutory compliances related thereto and in any other manner whatsoever. The company will stand indemnified by the Associate in respect of all the above. At the same time Company upon noticing any breach or default on any statutory compliances, may at their sole discretion, decide to act in a manner as deemed fit at the risks and costs of the Associate. TPDDL shall have the right to instruct the Associate to change the Sub- Associates or skilled /unskilled workers after mutual discussion and agreement in case the conduct, the workmanship or speed of the work is not satisfactory. Associates shall submit duly signed undertaking regarding engagement of competent staff / employee commensurate to the nature of job to Engineer–in–charge in the format attached as Format 6.19. 2.4 Damages to Properties The Associates shall take necessary steps to ensure that the equipment and installations of the Company, Third parties, including other utility services like water supply pipelines; open drains telephone cables etc. are not damaged during execution of the works. The Associates shall be responsible for all such damages and shall have to repair/ replace and/or compensate for the entire claims in respect of such damages at its own cost. 2.5 Issuance of Materials The material issued to the Associate shall be in the custody of the Associates who shall be fully responsible for the same. After completion of the works, the Associates will reconcile the material. Any cost of material which is short or damaged/lost will be deducted from Associate’s bill/ deposits. 2.6 Company’s Right To Use Works If Taking Over Certificate is delayed for any reason, for which TPDDL’s decision shall be final and binding upon the Associate, the Company shall be entitled to use the works or portion thereof without affecting Associate’s responsibility and liability to complete the balance works as per company’s directives from time to time, though Associate shall be afforded reasonable opportunity by the company to enable Associates to complete all balance works required for issuance of ‘Taking Over Certificate’ by the company. 2.7 Rights of TPDDL to vary the scope of work TPDDL shall have the right, during the performance of the Contract, to change the scope and/or technical character of the Project and/or of the supplies and services stipulated in the Contract by communicating the intent to do so in writing to the Associate. On receipt of such communication the Associate shall, within 15 days provide TPDDL with a reasonably detailed estimate of the cost of the change in scope outlined in TPDDL communication. The change in the Contract price and time shall be revised upwards



or downwards, as the case may be, and shall be mutually agreed to. The Associate shall not be entitled to any extension of time unless such changes adversely affect the time schedule. The Associate shall not proceed with the changes in the scope of work till such time revision of Contract price and time schedule are approved and communicated to the associate by TPDDL. Any change in the Scope of Work and/or Terms & Conditions of the order shall be intimated by TPDDL through an amendment to the contract. The amendment shall be treated valid only if signed by the authorized signatory of the original contract. 3.0 PRICES/RATES/TAXES 3.1 for Supply part of Contract Unless specified elsewhere in the contract document, the prices/rates are inclusive of cost of finished product for which MDCC will be issued by TPDDL, packaging and forwarding charges, freight and transit insurance charges covering loading at Associate’s works, transportation to TPDDL store/site & unloading & delivery at TPDDL stores/ site, cost of documentation including all the relevant test certificates and other supportive documents to be furnished. The Prices/Rates are inclusive of all taxes and duties, particularly Excise Duty, Sales Tax, Educational Cess, & VAT as applicable. The prices/rates shall remain firm till actual completion of entire supply of goods/material/equipment as per contract is achieved and shall remain valid till the completion of the contract. However, any statutory variation in taxes and duties post submission of bid by the bidders shall be borne by TPDDL. 3.2 for Service part of Contract The Prices and Rates are inclusive of cost of materials supplied as per contract terms and for which MDCC is issued by TPDDL, and to the extent required for completion of works, cost of service executed as per schedule of quantities, cost of testing as per contract terms, cost of documentations including all relevant test certificates and other supportive documents to be furnished as per contract terms. The rates shall remain firm till actual completion of contract. The Prices/Rates are inclusive of all taxes and duties, particularly WCT (applicable to line items in the contract where supply and service form a composite part) Sales Tax, Educational Cess, & Service Tax, as applicable. Clause 3.1 above shall be applicable for supply part and Clause 3.2 above shall be applicable for service/erection part of composite contract. 3.3 DVAT Act and Issue of C-Form For all contracts, as per provision of DVAT act 2004, it is mandatory for TPDDL to submit electronically filled DVAT Return within 25 days from end of each month, showing particulars of all purchases transacted during the month with the Associates. To facilitate the above statutory requirement, it is mandatory for the Associate to submit the following documents for any delivery of the material made at any site or store of TPDDL.

Additional copy of Invoice along with LR copy marked as ‘Taxation Department Copy’ at the time of submitting the invoices for payment or within a maximum period of one week from the date of delivery of materials to any TPDDL location, whichever is earlier.

Month wise details of intra state (Local) supplies transacted with TPDDL, in a separate sheet, directly to taxation department, within ten days from the end of the month, irrespective of acceptance or rejections of the supplies.



Month wise details of interstate supplies transacted with TPDDL, in a separate sheet, directly to taxation department, within ten days from the end of the month, irrespective of acceptance or rejection of the supplies

Submission of above documents (invoices and details of local and interstate supplies) is mandatory on the part of Associate to enable TPDDL to comply with provisions of VAT in Time, reconciliation of transactions and issue of C forms to the Associate. In case of default on the part of Associate to comply with these mandatory requirements, TPDDL will not issue C form to the Associate and will not be liable to bear the cost & consequences arising out of not issuing the C form including any retrospective and future tax liability for the Associate and any other consequences to the Associate arising out of not meeting the statutory requirement of submission of C forms by the Associate. 3.4 Changes in Statutory Tax Structure If rate of any or all of the statutory taxes and duties applicable to the contract changes, such changes shall be incorporated by default if the changes occur within the contract execution time and shall be applicable if the contract is executed by the Associate within the Contract Execution Time. For execution of contracts beyond contract execution time, where the delay is not attributable to TPDDL no upward revision in tax /duties shall be considered irrespective of changes in the statutory tax structure either within the contract execution time or beyond. However, in such cases, benefits due to any downward revisions in statutory tax rates shall be passed on to TPDDL. Any upward / downward statutory variation in taxes and duties during the period of AMC of five years shall be incorporated in to the contract. 4.0 TERMS OF PAYMENT All payments shall be made within 30 days of submission of invoice. The invoice shall be raised as per the milestones mentioned elsewhere in this RFP. 4.1 Statutory Deductions TPDDL will deduct the amounts of TDS as applicable under Income Tax (I.T.) and Work Contract Tax (WCT) provisions and certificates will be issued to the Associate accordingly. Associate shall be registered under Delhi Sales Tax Work Contract Tax and will submit WCT Clearance Certificate (WCTCC) for the concerned financial year in Form XI and WCT would be deducted from every running bill (presently applicable @ 2%). In case WCT clearance certificate is not provided as above in time, TPDDL will deduct WCT TDS as applicable (presently @ 4%) under Sec. -7(3A) (i). However the Associate is still required to submit an application on their letter head authorizing TPDDL accordingly. All Tax deduction at source shall be as per applicable Government laws prevailing from time to time. The Engineer-in-Charge as stated in the Order shall be responsible for certification of the work executed and the bills. Bills (including original) shall be submitted in triplicate at Bill Receipt Counter of TPDDL. In case documents for compliance under BOCW (Building & Other Constructions Welfare) Cess, if applicable are not submitted, TPDDL reserves the right to deduct @ 1% from the payable amount. 4.2 Quantity Variation Payment will be made on the basis of actual quantity of supplies/actual measurement of works accepted by TPDDL and not on the basis of contract quantity. 4.3 Full and Final Payment Full & Final Payment in all contracts shall be made subject to the associate submitting “No Demand Certificate” in the format 6.16.



5.0 MODE OF PAYMENT Payment shall be made through RTGS mode for which Business Associates shall submit the details of Bank Account and other details as per Format 6.17. Further, for any payments made, TPDDL is not responsible for any consequences/disputes Associate have among the owners channel partners, sub-Associates and all such dispute/concerns shall be settled solely by the Associate. The quantities of items indicated are estimated and preliminary. However, payments shall be made on the basis of actual quantity of work carried out and measured jointly by the Company and the Associate. Associates shall be responsible to organize joint measurements of works with TPDDL Engineer-in-Charge before raising any bill of work done. In the event Associate fails to do so, TPDDL at their sole discretion, may take measurements of work done and proceed as deemed fit and in such an event Associate’s right to lodge any subsequent claim shall stand forfeited. 6.0 SECURITY CUM PERFORMANCE Bank GUARANTEE (SPBG) Refer Clause 2.11 of the RFP. 7.0 STATUTORY COMPLIANCE 7.1 Compliance to Various Acts Associate should ensure adherence to all applicable laws, rules and regulation applicable under this contract from time to time. In case of violation any risk, costs etc shall be in associates account and keep TPDDL indemnified always till completion of contracts. 8.0 QUALITY 8.1 Knowledge of Requirements The Associate shall be deemed to have carefully examined and to have knowledge of the equipment, the general and other conditions, specifications, schedules, drawings, etc. forming part of the Contract and also to have satisfied himself as to the nature and character of the work to be executed and the type of the equipment and duties required including wherever necessary of the site conditions and relevant matters and details. Any information thus procured or otherwise obtained from TPDDL /Consultants shall not in any way relieve the Associate from his responsibility and executing the works in accordance with the terms of contract. 8.2 Material/Equipments/Works Quality The works under the scope of the Associate shall be of the best quality and workmanship according to the latest engineering practice. 8.3 Adherence to Rules & Regulations The Associate shall procure and/or fabricate/erect all materials and equipment, if any in accordance with all requirements of Central and State enactment, rules and regulations governing such work in India and at site. This shall not be construed as relieving the Associate from complying with any requirement of TPDDL as enumerated in the Contract which may be more rigid than and not contrary to the above mentioned rules, nor providing such construction as may be required by the above mentioned rules and regulations. In case of variance of the Technical Specification from the laws, ordinance, rules and regulations governing the work, the Associate shall immediately notify the same to TPDDL. It is the sole responsibility of the Associate, however, to determine that such variance exists. Wherever required by rules and regulations, the Associate shall also obtain the statutory authorities' approval for the plant, machinery and equipment to be supplied by the Associate. 8.4 Specification and Standards



The Associate shall follow all codes and standards referred in the Contract Document. Codes and standards of other may be followed by the Associate with the prior written approval of TPDDL, provided materials, supplies and equipment (if any) according to the standard are equal to or better than the corresponding standards specified in the Contract. Brand names (if any) mentioned in the Contract documents are for the purpose of establishing the type and quality of products to be used. The Associate shall not change the brand name and qualities of the bought out items without the prior written approval of TPDDL. All such products and equipment shall be used or installed in strict accordance with original manufacturer's recommendations, unless otherwise directed by the TPDDL. In any circumstances the codes, specimen and standards prescribed by any government agency should not be violated. 9.0 SAFETY Associate shall execute the contracts ensuring the following in and as order of priority:

Safety of Human Beings.

Safety of Equipments/Assets.

Timely Completion of Contract. 10. Intentionally Left Blank 11. Intentionally Left Blank 12.0 GUARANTEE 12.1 Guarantee of Performance Associates shall stand guarantee that the service or work rendered under the contract is free from design, manufacturing, material, construction, erection & installation and workmanship & quality defects and is capable of its due, rated and intended quality performance, as an integrated product delivered under the contract for a specific period termed as Guarantee Period(as elaborated elsewhere in this clause) 12.2 Guarantee Period The Guarantee Period will be equipment/service/work specific and shall be as specified in the Standard Specifications of TPDDL for the equipment/material/service/work and where standard specifications are not part of contract documents or guarantee period is not specified in the standard specifications, the guarantee period shall be as per the Special Terms and Conditions of the Contract. In case of no mention of the guarantee period in standard specifications or SCC, Guarantee Period will be Five (5) years from the Date of Commissioning of the entire system. 12.3 Failure in Guarantee Period (GP) If the service or work rendered under the contract fails to perform its due, rated & intended quality performance, during the Guarantee period, the associate is liable to undertake rectify service or work rendered under the contract within time frame specified in the SCC or elsewhere in the contract documents at associate’s cost to make the service or work rendered under the contract of performing its due, rated and intended quality performance. If Associate fails to rectify service or work rendered under the contract, failed in Guarantee Period, TPDDL will be at liberty to get the same done at Associate’s risks and costs and recover all such expenses plus TPDDL’s own charges (@ 20% of expenses incurred), from the Associate or from the Contract Performance Bank Guarantee (CPBG) as the case may be .In case the rectification timelines are not mentioned anywhere, Associate should repair/replace within a week from the date of intimation. 12.4 Cost of repairs on failure in GP



The cost of rectification is also inclusive of all associated costs of re-implementation as applicable. The Associate has to ensure that the interruption in the usage of intended purpose of the equipment/ service is minimized to the maximum extent In lieu of the time taken for rectification 12.5 Guarantee period for Goods Outsourced If the Associate outsources partly equipment/materials/services from third party as mutually agreed upon at the pre award stage of contract, TPDDL shall have the benefit of any additional guarantee period if provided by the third party for the part supplied/executed by them. 13.0 LIQUIDATED DAMAGES Liquidated damages @ 1% of the total executed contract value per week or part thereof, for the period of delay in integrated completion, subject to maximum 10% of the value of the contract shall become leviable without prejudice to other rights of TPDDL. This amount shall be recoverable from any amount due or becoming due to the Business Associates under this or any other contract. In specific cases, TPDDL reserve the right to apply LD only on the unexecuted portion of the supply and works for standalone use, provided full quantity is executed within a maximum 30% additional time. No representation against the deduction of LD shall be entertained after 30 days of deducting LD. 14.0 ASSIGNMENT OR SUBCONTRACTING Associates shall not assign/subcontract/outsource the schedule of activities of contract of TPDDL enter with the associate, in part or full, without TPDDL’s prior written permission. However outsourcing of materials/equipments/services by Associate to make the integrated product for which TPDDL have placed the contract with the associate from suppliers, makes and agencies which have been mutually agreed upon during contract pre-award stage is permitted subject to following conditions. In such cases where outsourcing is done by the Associate, the Associate shall

Shall ensure that outsourced suppliers comply with the technical and financial qualification requirements specified by TPDDL in the contract document

Shall furnish all particulars about the proposed outsourcing agencies and the details of the goods/services/work outsourced to the Associate while seeking approval of TPDDL for inclusion for outsourcing. The TPDDL shall grant approval or shall refuse approval in writing within thirty (30) days of receipt of such request. However the Associate shall not be entitled for any additional contract execution time whatsoever in lieu of the process for approval for outsourcing agencies, and shall be held responsible for any delay in the project execution time.

Shall remain jointly and severally liable for any action, deficiency, and/or negligence on the part of his outsourcing agencies. The approval obtained by the Associate for outsourcing agencies shall not discharge the Associate from his Contract obligations.

Shall submit to TPDDL unpriced copies of purchase orders with technical specifications included in the orders, placed on outsourcing agencies as soon as the respective orders have been placed by the Associate.

15.0 UNLAWFUL ACTIVITIES The Associate shall have to ensure that none of its employees are engaged in any unlawful activities (whether covered under the scope of the present GCC or not) subversive of TPDDL’s interest failing which appropriate action (legal or otherwise) may be taken against the Associate by TPDDL, in accordance with the terms of the present GCC. 16.0 CONFIDENTIALITY Associate and its employees or representatives thereof shall strictly maintain the confidentiality of various information they come across while executing the contract as detailed below. 16.1 Documents



All maps, plans, drawings, specifications, schemes and other documents or information related to the Contract/Project and the subject matter contained therein and all other information given to the Associate by TPDDL in connection with the performance of the contract shall be held confidential by the Associate and shall remain the property of TPDDL and shall not be used or disclosed to third parties by the Associate for any purpose other than for which they have been supplied or prepared. The Associate may disclose to third parties, upon execution of confidentiality agreements, such part of the drawings, specifications or information if such disclosure is necessary for the performance of the Work provided such third parties agree in writing to keep such information confidential to the same extent and degree as provided herein, for the benefit of the TPDDL. 16.2 Geographical Data Maps, layouts and photographs of the unit/plant including its surrounding regions showing vital installation for national security of the country or those of TPDDL shall not be published or disclosed to the third parties or taken out of the country without prior written approval of TPDDL and upon execution of confidentiality agreements satisfactory to TPDDL with such third parties prior to disclosure. 16.3 Associate’s Processes Title to secret processes if any developed by the Associate on an exclusive basis and employed in the design of the equipment shall remain with the Associate. TPDDL shall hold in confidence such processes and shall not disclose such processes to the third parties without prior approval of the Associate and execution by such third parties of secrecy agreements satisfactory to the Associate prior to disclosure. Upon completion of contract, such processes shall become the property of TPDDL. Title to technical specifications, drawings, flow sheets, norms, calculations, diagrams, interpretations of test results, schematics, layouts and such other information, which the Associate has supplied to TPDDL under the Contract shall be passed on to TPDDL. TPDDL shall have the right to use these for construction, erection, start-up, Trial Run, operation, maintenance, modifications and/or expansion of the works including for the manufacture of spare parts. 16.4 Exclusions The provision of Clauses 16.1 to 16.3 shall not apply to information:

Which at the time of disclosure are in the public domain which later on become part of public domain through no fault of the party concerned, or

Which were in the possession of the party concerned prior to disclosure to him by the other party, or

Which were received by the party concerned after the time of disclosure without restriction on disclosure or use, from a third party who did not acquire such information directly or indirectly from the other party or has no obligation of confidentiality for such information.

16.5 Violation In case of violation of this clause, the Associate is liable to pay compensation and damages as may be determined by the competent authority of TPDDL. 17.0 INTELLECTUAL PROPERTY RIGHTS If, in the course of performance of its functions and duties as envisaged by the scope of the present RFP, the Associate acquires or develops, any unique knowledge or information which would be covered, or, is likely to be covered within the definition of a trademark, copyright, patent, business secret, geographical indication or any other form of intellectual property right, it shall be obliged, under the terms of this present RFP, to share such knowledge or information with TPDDL. As this project shall be one of its kind in Indian context, hence the product developed will be marketable and shall be made available for offering in India/Abroad subsequently after successful implementation. Thus the bidder shall agree to enter into an MoU with TPDDL for IPR registration,



royalty sharing mechanism on 50:50 basis and prospective marketability of such product, technology, mechanism (by whatever name called). The same shall also be agreed between the parties through execution of a separate MoU or an agreement.

a) Subsequent IPRs and registration: i. Bidder shall agree to constantly endeavour to jointly develop such business products, new

technologies and mechanisms of such nature which will be innovative. ii. Bidder shall agree enter into an MoU with TPDDL such that new business products, new

technologies, mechanisms, etc. in terms of this RFP shall be registered in accordance with the applicable IPR laws of India and abroad.

iii. At the cost of repetition, it shall be specifically agreed to between the Parties that any the registration under the necessary IPR laws of the countries including India, shall be jointly in the name of TPDDL and the successful bidder, for which both the Parties shall have equal rights and protections.

iv. Bidder shall be responsible to monitor the registration process under the applicable IPR laws for which it shall maintain the proper documentation and a copy of all such documentations shall be made available to TPDDL within reasonable time period.

v. The charges for such registration (if any) under the applicable laws shall be equally borne by TPDDL and the bidder for which the bidder shall provide original invoices, payment slips, etc. as proof of such charges.

b) Protection of IPRs after the expiry of MOU i. The bidder shall accept that the protection of rights conferred through the IPRs registered

jointly during the period of engagement with TPDDL or subsequent MoU or agreements, shall survive the termination any such engagements, or MOU or such subsequent agreements.

ii. The bidder shall agree to that if a new product, technology, mechanism, etc. (by whatever name called), is developed by either Party, individually or by collaboration with any third Party, during the term or upon expiry of this MOU using the product, technology, mechanism, etc. (by whatever name called) of the registered IPRs through this engagement (including subsequent agreements and MoU) , then the same shall also confer equivalent rights and protections on the other such third Party.

iii. It shall be been mutually agreed between TPDDL and the bidder that each party shall keep the other party informed about such new developments.

18.0 INDEMNITY The Associate shall at all times indemnify, keep indemnified and hold harmless TPDDL and its officers, directors, employees, affiliates, agents, successors and assigns against all actions, claims, demands, costs, charges and expenses arising from or incurred by reason of any infringement of patent, trade mark, registered design, copy rights and/or industrial property rights by manufacture, sale or use of the equipment supplied by the Associate whether or not TPDDL is held liable for by any court judgment. In this connection, TPDDL shall pass on all claims made against him to the Associate for settlement. The Associate assumes responsibility for and shall indemnify and save harmless TPDDL from all liability, claims, costs, expenses, taxes and assessments including penalties, punitive damages, attorney's fees and court costs which are or may be required to be paid by TPDDL and its officers, directors, employees, affiliates, agents, successors and assigns arising from any breach of the Associate’s obligations under the Contract or for which the Associate has assumed responsibilities under the Contract including those imposed under any local or national law or laws, or in respect to all salaries, wages or other compensation for all persons employed by the Associate or his Sub-Associates or suppliers in connection with the performance of any work covered by the Contract. The Associate shall execute, deliver and shall cause his Sub-Associate and suppliers to execute and deliver, such other further instruments and to comply with all the requirements of such laws and regulation as may be necessary there under to conform and effectuate the Contract and to protect TPDDL.



TPDDL shall not be held responsible for any accident or damages incurred or claims arising, due to the Associate’s error there from prior to completion of work. The Associate shall be liable for such accidents and after completion of work for such accidents as the case may be due to negligence on his part to carry out Work in accordance with Indian laws and regulations and the specifications set forth herein. 19.0 LIABILITY & LIMITATIONS 19.1 Liability Except for any specific liability which may be identified in the Contract and which may be payable hereunder, Associate shall not be liable for any special, incidental, indirect, or consequential Damages or any loss of business Contracts, revenues or other financial loss (or equivalents thereof no matter how claimed, computed or characterized) arising out of or in connection with the Performance of the Work or supply of Goods unless caused by Associate’s negligence, willful misconduct or breach of contract. TPDDL shall have no liability or any special, incidental, indirect or consequential Damages for any loss of Business Contracts, revenues or other financial loss arising out of this Contract. 20.0 FORCE MAJEURE Force Majeure applies if the performance by either Party ("the Affected Party") of its obligations under Contract is materially and adversely affected. “Force Majeure” shall mean any event or circumstance or combination of events or circumstances referred below and their consequences that wholly or partly prevents or unavoidably delays any Party in the performance of its obligations under this Agreement, but only and to the extent that such events and circumstances are not within the reasonable control, directly or indirectly, of the Affected Party and could not have been avoided even if the Affected Party had taken reasonable care:

Act of war (whether declared or undeclared), invasion, armed conflict or act of foreign enemy, embargo, blockade, revolution, riot, bombs, religious strife or civil commotion, etc.

Politically motivated sabotage, or terrorism, etc.

Action or Act of Government or Governmental agency for which remedy is beyond the control of the affected parties.

Any act of God. Note: Causes like power breakdown/ shortages/fire/strikes, accidents etc do not fall under Force Majeure. Time being the essence of the Contract, if either party is prevented from the performance of its obligations in whole or in part due to an event of Force Majeure, then provided Notice of happening of any event by the Affected Party is given to the other party within seven (7) days from the date of occurrence of such event, which DIRECTLY has impact on works and submitted details and quantum of resulting effect, but at the same time had made all possible efforts to mitigate and overcome effects thereof, the Affected Party’s performance under this Contract shall be suspended until such event ceases and the Scheduled Completion shall be delayed accordingly. If Force Majeure event(s) continue for a period of more than three months, the parties shall hold consultation to discuss the further course of action. Provided, however, Company shall not be relieved of its payment obligations for all services that the Associate has rendered up to the date of the force majeure event. Neither party shall be considered to be in default or in breach of its obligation under the Contract to the extent that performance of such obligation by either party is prevented by any circumstances of Force Majeure which arise after effective date of Contract. Neither party can claim any compensation from the other party on account of Force Majeure.



21.0 SUSPENSION Of CONTRACT 21.1 Suspension for Convenience TPDDL may, at any time and at its sole option, suspend execution of all or any portions of the schedule of items of contract to be supplied/work to executed by Associate under the contract by providing to the Associate seven business days’ notice. Upon receipt of any such notice, the Associate shall respond as follows as applicable as per contract construction.

Immediately discontinue further service/work and supply of materials of those services/materials/work specified in the suspension notice for service /composite contract

Promptly make every reasonable effort to obtain suspension, upon terms satisfactory to TPDDL, of all orders, outsourcing arrangements, and rental Contracts to the extent that they relate to performance of the portion of Work suspended by the notice.

Protect and maintain the portion of the service/Work already completed, including the portion of the Work suspended hereunder, unless otherwise specifically stated in the notice.

Continue delivering/carrying out the supply/service/work items as per contract conditions, which do not fall under purview of the suspension notice.

On receipt of resumption notice from TPDDL, the Associate shall resume execution of contract as specified in the resumption notice, within the time frame specified in the resumption notice, 21.2 Suspension for Breach of Contract conditions. TPDDL shall suspend execution of whole/or part thereof the contract till such time Associate complies with the conditions stipulated under Clause 25 for breach/default of contract conditions. 21.3 Compensation in lieu of Suspension If the suspension of the contract in whole or in part is for convenience of TPDDL and not due to any breach of contract conditions by the associate, TPDDL at its discretion shall consider compensating all reasonable additional costs incurred by Associate in lieu of suspension of whole or part of contract, on representation of the Associate providing justified estimates of such additional costs and such estimates are found acceptable and approved by competent authority of TPDDL. If the suspension of contract in whole or part thereof is due to breach of contract conditions (refer clause 21.2) by the Associate, Associate shall not be entitled for any compensation for any cost incurred in lieu of suspension of whole or part of contract and also shall be liable for compensating all the losses arising to TPDDL in lieu of suspension of contract. Resumption notice shall be subject to the Associate taking corrective action for the breach of contract conditions within the time frame and as per the terms specified in the suspension notice. 22.0 TERMINATION OF CONTRACTS 22.1 Termination for Default/Breach of Contract The contract / PO shall be subject to termination by TPDDL in case of breach of the contract by the Associate which shall include but not be limited to the following:

a. Withdrawal or intimation by the Associate of its intent to withdraw or surrender the execution / completion of the contracted work /PO or failure in ensuring adherence to any delivery schedules, in deviation of the contract/PO.

b. Refusal or neglect on the part of the Associate to supply material/equipment of quantity or quality as specified by TPDDL and within the timeframe as specified in the contract document or refusal or neglect to execute the services/work in terms of the agreed standards of quantity or quality and/or within the timeframe specified in the contract/PO.

c. Failure in any respect to perform any portion of the Work contracted with promptness, diligence, or in accordance with the terms of the contract.

d. Failure to furnish guarantees as specified and /or failure to comply with the terms thereof.



e. Failure to furnish such relevant documents or information within the time specified which may be necessary for due execution / completion of the works and documentation.

f. Liquidation, bankruptcy either voluntary or involuntary OR entering into any composition or compromise with its creditors, or Insolvency.

g. In case any reasonable information has been received by TPDDL that Associate has adopted/ or attempted to adopt any unethical conduct, action in award of the contract /PO or at any time thereafter.

h. Failure to comply with applicable statutory provisions as contained in the contract or failure to comply with the applicable laws.

i. Failure to comply with safety regulations/clauses stipulated in the contract or as may be generally instructed by TPDDL.

If the default or breach as specified under clause 22 (except sub clause g thereof), be committed by the associate for the first time, TPDDL shall issue, along with the notice of default or breach, a warning notice instructing the associate to take remedial/corrective action within the time frame stipulated in the warning notice and not to repeat the same in future. The timeframe for corrective action by the associate shall be specific to the nature of breach of contract and the same shall not be objected to by the Associate. If the Associate fails to comply with the instructions in the warning notice or in taking corrective action to the satisfaction of TPDDL then TPDDL may terminate the entire or part of contract at its discretion by issuing termination notice without incurring any liability on this ground. In case the contract is terminated for any breach of the nature specified in clause 22 g stated above, TPDDL shall have the right to terminate all the contracts TPDDL is having with the Associate by issuing termination notice which shall be without prejudice to the other rights of TPDDL available to it under law. Without prejudice to its right to terminate for breach of contract, TPDDL may, without assigning any reason, terminate the Contract in whole or in part at any time at its discretion while the contract is in force by serving a written notice of four weeks to the Associate. In the event of TPDDL having proceeded with termination of the contract the associate shall comply and proceed further in the following manner: i) Associate shall discontinue the supply if any, on the expiry of the said period of four weeks. ii) Associate shall ensure that no further steps are being taken towards discharge of the obligations, terms and conditions as contained in the contract/PO. This shall include initiation of actions not limited to discontinuation of other allied and associated arrangements which the associate might have entered into with third parties for due discharge of its obligations under the contract with TPDDL. iii) The Associate shall perform thereafter such tasks as may be necessary to preserve and protect the terminated portion of the material/service/work in progress and the materials and equipment at TPDDL sites or in transit thereto. However the associate shall continue to fulfill its contractual obligations with regard to the part of contract not terminated. iv) It shall be open for TPDDL to conduct a joint assessment with the associate of the material ,supplies, equipment ,works or in general as to the subject matter of the contract in regard to which the associate claims having completed its obligations before or during such termination. v) It shall be open to TPDDL to seek invocation of the performance bank guarantee or any other guarantee or other security deposit by whatever name called submitted by the associate, which shall not be objected to or protested against by the associate. In case of termination of the contract the parties agree to be governed inter alia by the following: a) In case TPDDL exercise its right of termination as stated above the associate shall not dispute or object to the same. b) The Associate shall be entitled to receive and claim only such payments OR sums of money from TPDDL as may be found payable to it in regard to works executed by it under the terms of the contract and no other claim of any nature whatsoever shall be made by the Associate.



c) All such provisions which the parties have agreed to survive and prevail even after termination of the contract shall remain effective despite the termination. In the event of such termination, TPDDL may finish the Work by whatever method it may deem expedient, including the hiring of services and /or purchase of material equipment from such third parties as TPDDL may deem fit or may itself provide any labor or materials and perform any part of the Work. The associate undertakes to bear the incremental costs if any paid by TPDDL in such a case attributable to failure on the part of the associate. The Associate in such a case shall not be entitled to receive any further payments and any sums found payable to it may be adjusted by TPDDL against the amount recoverable from him on this ground. The same shall be without prejudice to other rights available to TPDDL under law against the associate. Upon the termination of any of the contract due to occurrence of any circumstances provided in clauses stated above and constituting repeated breach or misconduct , TPDDL shall be entitled to bar the associates its agents , affiliates from undertaking any negotiation / tendering, bidding , participation activities concerning TPDDL for a period of two years from date of such termination. The same shall be without prejudice to other rights available to TPDDL. 22.2 Void 23.0 DISPUTE RESOLUTION & ARBITRATION In case of any dispute or difference the parties shall endeavor to resolve the same through conciliatory and amicable measures within 15 Days failing which either party can refer the matter to be resolved by arbitration under the Arbitration Act in force at the time such arbitration is commenced. For resolution of dispute by arbitration, then an arbitral tribunal shall be established. The number of arbitrators shall be three (3). Within 30 days of the date of request for arbitration, the Procurer shall jointly nominate one (1) arbitrator and the associate shall nominate the other arbitrator. Within thirty (30) days of the date of arbitration of the second arbitrator, the two nominated arbitrators shall jointly nominate a third arbitrator, who shall act as the chairman of the arbitrator. The arbitral proceedings shall be conducted in accordance with Arbitration and Conciliation Act 1996 and the place of arbitration shall be Delhi. The language to be used at proceedings shall be English and the award of the arbitrator shall be final and binding on the parties. The parties shall bear their respective costs of arbitration. The associate shall continue to discharge its obligations towards due performance of the works as per the terms of the contract during the arbitration proceedings unless otherwise directed in writing by TPDDL or suspended by the arbitrator. Further, TPDDL shall continue making such payments as may be found due and payable to the associate for such works. 23.1 Governing law and jurisdiction The parties shall be subject to the jurisdiction of the courts of law in Delhi and any matter arising here from shall be subject to applicable law in force in India. 24.0 ATTRIBUTES OF GCC 24.1 Cancellation The Company reserves the right to cancel, add, delete at its sole discretion, all or any terms of this GCC or any contract, order or terms agreed between the parties in pursuance without assigning any reasons and without any compensation to the Associates. 24.2 Severability If any portion of this GCC is held to be void, invalid, or otherwise unenforceable, in whole or part, the remaining portions of this GCC shall remain in effect.



24.3 Order of Priority In case of any discrepancies between the stipulations in General Conditions of the Contract (GCC) and Section 4 (Scope of Work), the GCC shall stand superseded by the SCC to the extent stipulated hereinabove while balance portion of respective clauses of GCC shall continue to be applicable.

25.0 INSURANCE The Associate shall arrange accident insurance policy for his foreign experts/specialists/personnel deputed to Site as well as for his Indian engineers and supervisory staff. The Associate shall also take out for his Indian workmen (if any deployed), where applicable, a separate policy as required under Workmen's Compensation Act. Associates shall be responsible to suitably insure their entire work-force (to the extent of at least meeting requirements under Workmen Compensation Act) Tools, Plant, Third party liability at the project site, All Risk comprehensive insurance for the entire works (insurance for free issue items will be in TPDDL scope) for total contract value or any other such risks during execution of works, till the works are handed over to the company, in consultation with TPDDL and shall submit copies of such insurances to the Engineer-in-Charge for review / acceptance before commencing the work. Engineer-in-charge must ensure compliance to insurance requirement by Associate before commencement of works. TPDDL shall stand fully indemnified in this respect. 26.0 ERRORS AND OMISSIONS The Associate shall be responsible for all discrepancies, errors and omissions in the drawings, documents or other information submitted by him, irrespective of whether these have been approved, reviewed or otherwise accepted by TPDDL or not. However any error in design/drawing arising out of any incorrect data/written information from TPDDL will not be considered as error and omissions on part of the Associate. 27.0 TRANSFER OF TITLES The title of ownership and property to all equipment’s, installations, erections, constructions materials, drawings & documents shall pass to TPDDL after Commissioning and complete handing over-taking over. However, such passing of title of ownership and property to TPDDL shall not in any way absolve, dilute or diminish the responsibility and obligations of the Associate under this Contract including loss or damages and all risks, which shall vest with the Associate. The Associate shall take all corrective measures arising out of discrepancies, errors and omissions in drawings and other information within the time schedule and without extra cost to TPDDL. The Associate shall also be responsible for any delay and/or extra cost if any, in carrying out engineering, and site works by other agencies arising out of discrepancies, errors and omissions stated in as well as of any late revision/s of drawings and information submitted by the Associate.



4. Scope of Work

4.1 Broad Requirements

TPDDL’s portfolio typically consists of long term allocations / entitlements, long term power purchase agreements, short-term power purchase agreements with suppliers and traders and day ahead power procurement through exchanges. As procured power is very large part of cost to serve for the organization, optimization in the cost of power is very important in power procurement process. TPDDL has already conceptualized an in house application developed by TPDDL team named Power Manager 1. The following are the features of Power Manager 1: 1. Scheduling Automation (Intra Day):

1.1. Monitoring: Power Manager 1 has the capability to track Current Schedule (NRLDC & SLDC websites),

Drawl (SCADA) and Frequency (SCADA) and Forecast (User Uploaded). Information is displayed on a single DASHBOARD for monitoring.

1.2. Forecast Revision: Statistical models that can predict the demand 3 to 6 hours into the future have

been developed. Current capability is to track current weather data from weather data provider web-link and use the models to revise the forecast for the rest of the day.

1.3. Schedule Revision: The solution has the capability to calculate 1. Calculate Shortage/Surplus in each slot 2. Calculate margin for Lift-up and Back-down for each plant for each slot taking into account

Plant capacity and fuel availability, cost of power, current schedules. 3. Display margins against the total shortage/Surplus in a tabular format. Plants are arranged in

ascending order of Variable Cost. 4. Preparing the most economic options to affect the required change in schedule. 5. Options for manual selection of plants and adjustment of quantum in individual slots. 6. Final selection compiled in the format required by respective SLDCs and send mail.

2. REPORTING:

1. Auto generation of 4 hourly “Power Supply Scenario” mail.

However, realizing the growing complexities in the Power Sector and the need to react to constantly changing dynamics, further enhancement in Power Manager 1 is required. The proposed Power Portfolio Management solution involves setting up such an Umbrella system, under which numerous variables operates simultaneously, and finally enable TPDDL to fulfill the power demand of TPDDL Consumers at an optimum Cost. It equips TPDDL with a tool for analyzing the demand supply scenario, arrive at the most realistic energy requirement in short as well as long run, finding the sources of supply, setting up of contracts or pricing agreement with the suppliers or customer and then processing the invoices for the power procured or raising the invoices for the power supplies. Based on the contract and the demand forecast, the utility has to provide a schedule to the State Load Dispatch Centre. Apart from the power purchase agreement, a transmission application and /or open access application to load dispatch centre is also required to enable TPDDL to purchase short term power. Optimum congestion management is also required to ensure the availability of transmission corridors. TPDDL is expected to maintain the actual power evacuation as per the schedule to maintain the grid discipline. In case of frequency variation caused by the mismatch in actual drawl and schedule, charges for the Deviation Settlement is imposed. To maintain an uninterrupted supply to consumers, TPDDL needs to have sufficient power arrangements in first place. If demand is lesser than anticipated, TPDDL is also required to sell the surplus power to optimize the power purchase cost. In such a situation, it can help in exercising an option of selling excess power in the market. The system should help the TPDDL



identify the best possible scenarios of disposing the surplus power, whether in day ahead market, week ahead or in the short term. The system should also enable TPDDL to take a long term view of the Demand Supply gap and enable efficient Power Procurement Tie ups (Base/ Peak) to meet the future anticipated demand. At a broad level the proposed solution should have the capabilities/modules to enable TPDDL with-

(a) Scheduling Automation: The scheduling process involves the following stakeholders in the Power Value Chain: NRLDC, Delhi SLDC, State Gencos, Central Sector Generating Stations, other beneficiary states outside Delhi and Delhi DISCOMs. The scheduling solution should be able to generate day ahead scheduling requirements to be sent to SLDC after considering power from long term arrangements, short term bilateral/baking contracts, inter discom transaction (IDT-1) and quantum transacted through exchange. The details of scheduling requriement have been provided in Section 4.2.1.2

(b) Load Forecasting: The system should have the capability to generate the day ahead, short term and long term load forecast (day ahead to 1 year or even longer) for TPDDL based on which TPDDL can ensure adequate tie ups. The process has been explained in Section 4.2.2.1.

(c) Supply Forecasting: The system should have the capability to project the availability of power for day ahead, short term and long term scenario. This is explained in Section 4.2.1.5. This shall form input for long term demand supply scenario, short term demand supply scenario (4.2.3.1), day ahead demand supply scenario (4.2.3.2) and power purchase cost projections (4.2.2.3).

(d) Price Forecasting: The system should be capable of projecting the day ahead exchange rates for day ahead bidding strategy suggested by the solution (4.2.3.2.iv), Short term scenario on the basis of which bilateral OTC contracts shall be done (4.2.4.2), Short Term / Long term forecast of fuel prices on the basis of which variable charges of various stations can be estimated which will ultimately be used to project power purchase cost of future years (4.2.2.3).

(e) Workflow Automation: This section relates to implementation of all the applications required for smooth functioning of all the processes in relation to Power Management in TPDDL like contract capture (4.2.1.1), short term contracts details capture (4.2.4), invoice handling (4.2.5), generation of MIS / reports / formats (4.2.6).

(f) Power Portfolio Optimization: The system should be able to generate various risk return scenarios based on which DISCOM shall be able to take decisions. This is explained in Section 4.2.3.

All the formats for analysis purpose and all the MIS generated by the system should be compatible to MS excel and pdf formats. All the input parameters / conditions should be easily accessible and flexible enough so that the same may be changed at any stage, if required. Option for manual intervention should be provided at each stage to take care of exceptional emergency situations. The bidders shall be required to supply all hardware required for implementation of the proposed solution and the same needs to be included in the financial bid submission by the bidder. The bidders shall be required to understand the processes and functioning of TPDDL prior to submission of bid and for this purpose, site visit period has been provided as per clause 2.19 of the RfP.



4.2 Detailed Scope of Work

4.2.1 Database Management TPDDL has almost 200-300 GB of past data which needs to be migrated into the new system to create a database which can be utilized for various analysis purposes in future. 4.2.1.1 Contract Capture:

The system should be able to save the details of existing contracts in the database which should be easily accessible. The following details should be captured:

(A) OTC contracts: i. Capturing of long term contracts along with validity of contracts into the system along with all

the conditions of contract, availability and PLF Data, quantity (at 15 Minutes granularity), fixed charges, variable charges, Fuel Price Adjustment (FPA), incentives, penalties, taxes and other miscellaneous charges mentioned in the contract including any previous adjustment or any other charges that may arise due to change in regulations, and any other data/information as required by TPDDL. These variables are subject to change in future.

ii. Capturing of short term buy & sell contracts along with all the conditions of contract, energy charges, trading margin, short term open access charges and other miscellaneous charges mentioned in the contract including any previous adjustment or any other charges that may arise due to change in regulations, and any other data/information as required by TPDDL. These variables are subject to change in future.

iii. Capturing banking contracts along with conditions of the contract, forward & return banking energy quantum, Transmission charges, application fees, route of power flow, related dates, miscellaneous charges and any other data/information as required by TPDDL.

(B) Exchange Contracts/Intrastate/UI transactions

Capturing Power exchange, UI and Intrastate transactions with associated energy charges, Transmission charges, application fees, exchange charges, miscellaneous charges and any other data/information as required by TPDDL.

(C) Transmission Contracts i. Capturing of DTL and PGCIL transmission agreements and corresponding charges along with

conditions of contract (PoC Bill, Non PoC , Deviation – Bill 3 & 4 and settlement bills) ii. Capturing agreements / relevant documents related to SLDC charges, BBMB charges, NRLDC –

SoC and MoC charges, reactive energy charges, Transmission charges pertaining to any dedicated lines eg. Aravali, CLP etc.

(D) Renewable Contracts

TPDDL may enter into contracts for purchase of renewable power/ RECs in future to fulfill their RPO. The system should be able to capture the quantum of renewable power/ RECs along with the terms and conditions of the same. The proposed system should be able to capture any other contract entered by TPDDL in future.

All of the contracted quantities and pricing should be captured in time intervals ranging from 1 minute to daily (including 15 mins time blocks), in order to be prepared for any future market requirements. TPDDL has long term contracts for purchase of power from approximately 45 stations and for transmission of power from PGCIL and DTL. There are other transmission contracts for CLP, APCPL, NRLDC charges, SLDC charges, BBMB charges and reactive energy charges etc. which need to be captured. Also, there are short term contracts executed during the year which are requirement based. For example, it is submitted that TPDDL had entered into approx. 60 short term contracts for FY 13-14 and approx. 40 short term contracts in FY 14-15 which include banking and bilateral sale and purchase. Apart from this, there are daily contracts of Exchange through various instruments like DAM, TAM etc. Further, intrastate sale



and purchase and UI overdrawal and underdrawal also need to be booked as a part of daily purchase and sale. Provision to capture all such short term contracts during the year should be made in the proposed solution. Solution should also provide record repository for capturing of LOI’s/ approvals/ offers etc. In case number of increase in contracts for long term, short term etc. It shall be the bidder responsibility to incorporate the same without any extra cost. Historical data is currently available in EXCEL, PDF, Word and hard copy etc. Proposed System should be able to migrate and capture all the historical and current data of min. 7-8 years or as available (including at 15 minute interval) in a data repository. It should also be able to reproduce the same as per TPDDL requirement. 4.2.1.2 Scheduling Data aggregation and migration: The system should capture the following data pertaining to the scheduling:

(A) Intra day scheduling: i. Capture all revisions Plant Declared Capacities, Plant Schedules, DISCOM schedules, Delhi State

Schedule, availability of URS power. ii. Tracking of status of generation unit operational status through SCADA ICCP.

(B) Day ahead scheduling:

i. System should be capable of downloading and capturing all schedule related data from SLDC and RLDC (NR, ER, SR, WR and NER) websites. Further the system should facilitate cross verification of REA with daily implemented schedules.

ii. System should capture differences in real time schedule and implemented schedule. iii. The system should be able to compare the daily requisitions sent by TPDDL, daily implemented

schedules uploaded on RLDC/SLDC websites and monthly Energy account issued by RPC/SLDC and highlight discrepancies, if any.

iv. System should be able to download and capture data from other RLDC, Power exchanges & NRPC websites and store it for future requirements.

v. System should be flexible to accommodate and capture data for bilateral contracts from specified websites.

4.2.1.3 Forecast demand data capture: i. It should support the data to be captured in 15 minute interval against different demand

portfolios such as base demand, peak demand, total demand and maximum demand etc. ii. It should support demand aggregation over different periods (e.g. 15 minute to hourly to daily to

monthly to annual etc.) iii. It should support capturing the data for 5 year history so that the same may be used to compare

with the actual demand, whenever required. iv. The solution should have the facility to store and analyze this data and use it for portfolio analysis

and decision support. Vendor should provide data base for storing the historical information

4.2.1.4 Actual energy consumption data capture: The system should support actual energy consumption data captured from the export / import meters within the TPDDL boundary by integrating itself with the existing SCADA system. In addition it should support recording of SEM data that shall be provided by SLDC in RM3 / excel format. The SEM data only records the restricted demand of TPDDL. Hence the system should be able to arrive at unrestricted demand of TPDDL by aggregating this SEM reading with slot wise load shedding data provided by TPDDL. As per system operations directive the load shedding data shall be provided in the same format as provided to SLDC. it shall not be in 15 min slot wise data. It shall be the responsibility of the successful bidder to convert load shedding details into 15 mins slots and arrive at the unrestricted demand.



Further to that the system shall have a provision to incorporate load shedding details; so that once the PMS software is functional the unrestricted can be generated on continuous basis.

i. The system should capture the data at 15 minute interval and should support aggregation of data to hourly, daily and monthly periods.

ii. It should support text file /xml file import and export of the meter data. iii. It should support integration with AMR and SCADA systems for capturing the data

4.2.1.5 Availability and PLF data The proposed system should have the following functionalities:

i. Capturing the historical availability and PLF data for the last 5-6 years against the long term contracts. Availability data is available since 2007-08 in the REA issued by RPCs. PLF data for the period 2007-08 to 2008-09 is available in the REA issued by RPCs. PLF data for the period beyond FY 2008-09 can be sourced from CEA website (www.cea.nic.in).

ii. It should be able to generate a simple forecasting model on last 5-6 year data. iii. It should support forecasting model based on historical generation data, plant capacity, rain

forecast etc. for contracts based on hydro power. iv. It should be able to capture the plant shutdown schedule and revival expected. v. The system should be able to capture outage / breakdown history of plants (Reason and revival

time) and should be able to predict the plants future outage behavior and expected revival time. vi. The system should be capable of capturing units-specific configurations such as ramp rates, run

rates, minimum technical limits.

4.2.1.6 Fuel data i. The proposed solution should be capable of capturing and storing the past 5-6 years data for fuel

prices and prepare a trend analysis. ii. The selected solution should have the native capability to produce forward expectations of fuel

prices burn for economically dispatched units in order for TPDDL to forecast fuel costs and inter alia variable costs and plan accordingly. This could be based on fuel indexes available and the bidder may source it appropriately.

iii. The system should be able to extract data from Form 15 (ISGS) and Form 27 (State Genco) and should be inter alia be able to capture incentive, penalty, royalty, loading charges, freight charges etc. incurred by Generators for procurement of fuel.

LPPF data as provided in the invoices available with TPDDL shall be provided since 2009. Rest of the information needs to be sourced by the bidder for the AMC period of five years through subscriptions etc.

4.2.1.7 Other data Apart from the above, the other data to be captured in the database is as under:

i. Demand Supply of all states of past 5 years ii. Tenders issued by other states along with results. iii. Banking / bilateral purchase / sale done by other states iv. Technical limits of all plants v. Transmission corridor availability vi. Open merchant capacities vii. Fuel escalation indexes as notified by CERC viii. Exchange rates slot wise ix. Rates discovered in tenders of other states x. Slot wise frequency and frequency rate for past years xi. Compilation of plant wise variable cost on a monthly basis to decide on merit order scheduling

or backing down



The above database is required for analysis of the market while quoting the rates in the tenders issued by other states. Some historical data can be made available by TPDDL but the database is required to be updated continuously by a suitable subscription and the rights to update the data should be with the users after training.

The system should allow creation of any other field of data for storing any other data as and when required. The bidder should find out the sources of such data and establish the availability of the above databases at the time of technical demonstration.

4.2.2 Projections

4.2.2.1 Load Forecasting: The new system must include a demand forecasting module as well broadly segregated under following:

A) Day ahead forecast

24 Hrs forecast to week ahead forecast at 15 Min interval

Revision on same day basis B) Short Term Forecast

Hourly demand forecast for next one Year

Monthly load profile 15 Min interval for typical normal day & weekends

Monthly and annual load duration curves C) Long Term Forecast

Monthly forecast of energy consumption, Maximum demand, base demand for next ten years

Annual load duration curves External parameters impacting demand forecast: The solution should consider all factors affecting demand on medium & long term basis. The successful bidder shall make arrangements to acquire all the information required for the demand forecast system for the AMC period of 5 years. Illustrative factors to be considered for day ahead/ short term forecast are below:

Weather data like rainfall, temperature, humidity, wind speed etc. predictions

Historical actual demand data (Actual restricted demand since FY 07-08 is available with TPDDL)

Consideration of public holidays, weekends, festivals etc.

Demand side management activities by TPDDL

Econometric parameters such as GDP, growth rate, real estate. Industrial growth

Recession

Population Growth

Government & regulatory policies

Any other factors which will affect demand or consumption TPDDL shall be procuring the new demand forecast system. Hence the old demand forecast system need not be integrated. However, the historical demand forecast would need to be migrated once in the new system. The bidder has the option to integrate the existing demand forecasting software being used by TPDDL for development of proposed solution or the bidder may choose to deploy new demand forecasting module. However, the bidder has to ensure that the accuracy of the new module is equivalent or higher than the existing software. Further, an option for uploading a manual demand forecast shall also be provided by the successful bidder.



4.2.2.2 Long Term Demand Supply Projections An analysis of demand supply scenario over the ten year period is required to decide whether any long term contracts are required to be executed by the TPDDL. The system should be able to capture and update year-wise availability of Power from future and existing long term contracts for next ten years based on the CEA report/site visit or any other information available. Extrapolating of actual demand y-o-y based on Electric Power Survey (EPS) or any other macro-economic factors to arrive at average demand, peak demand and 3nth peak demand and accordingly identifying gap between demand and availability for all three scenarios (considering average demand, peak demand and nth peak demand). Such projections should be done preferably twice a year. The system may also suggest various optimal solutions for eg. A new long term contract is to be executed or a costlier long term contract is to be surrendered. 4.2.2.3 Power Purchase Cost Projections: Power Purchase Cost Projections for future 5-6 years may be done by the system by taking into consideration the availability of existing stations, commissioning of any new stations, bilateral purchase or sale requirements and expected consumption of TPDDL in future. The rates may be estimated from any tariff order issued by CERC / DERC if available or by taking a certain percentage escalation year-on-year over the existing rates based on forward fuel price estimate or any other criteria specified by the user. These projections are to be submitted to DERC in ARR submission under MYT, hence the system should also be able to generate the formats of power purchase as specified by DERC. The user should be able to export such projections and the formats to MS-excel.

4.2.3 Power Portfolio Optimization 4.2.3.1 Short Term (one to twelve months) Estimation of the demand supply scenario on the basis of contracted quantum and estimated demand for coming twelve months on rolling basis is required to be done by the proposed system. This is done to analyze the situation in the future months and decide on bilateral purchase / sale contracts requirements well in advance. The system should be able to prepare a demand supply scenario which shall incorporate the following steps: i. Capture all long term contracts (CSGS and State Genco) and their respective allocations to TPDDL.

The system shall be capable to calculate the availability in MW to TPDDL on hourly basis separately for every fortnight in future months after taking into consideration the auxiliary consumption, average PLF (or PAFM) of past three years, percentage share or MW allocated to TPDDL, proposed planned outages of the plants or any other additional criteria. The total MW allocation from all stations shall give the availability of power to TPDDL.

ii. Import the average demand, peak demand and nth peak demand (in MW) of the future months from the existing demand projection software or the demand software solution provided by the bidder.

iii. The difference of estimated availability and projected demand shall give the estimated surplus or shortage situation of TPDDL.

iv. The system should be capable to propose the optimum method to meet the shortages, or utilize surplus in the best possible mode eg. Bilateral purchase / sale contract, banking contract, backing down the excess power or reserving for day ahead sale/purchase. For this, the system should be capable to capture the following, in order to enable TPDDL to take an informed decision:

a. Demand Supply pattern of other states b. An estimation of market rates for the future months c. Rates discovered in other bilateral transactions for the same period in previous years

3 nth peak means 3rd peak or 5th peak depending on management decision



d. Corridor availability e. Risk associated f. Open Merchant capacities available g. Election Pattern in other states h. Holidays i. Current variable costs of individual stations

Based on the analysis of above inputs, the system should project various risk return scenarios to TPDDL. The system is required to bring out multiple scenarios for backing down power, holding power for day ahead sell, predicting the selling rate in short term for tenders issued by other states with a confidence level percentage. Similarly for shortage scenario, the system should analyze scenarios like lifting up of stations, day ahead purchase etc. The risk vs return should be plotted for all the scenarios so that TPDDL can take their individual decision based on risk appetite. 4.2.3.2 Day ahead (one day advance): The surplus or shortages estimated for the next day are declared on the trading platform of any of these exchanges. For this purpose, daily slot wise detailed analysis is made. The system should be able to support the analysis and suggest best possible method to meet shortages or to utilize surplus. The basic requirements from the proposed system are as follows: i. Capturing of day ahead availability of Power from contracts: Day ahead availability is to be calculated

from the website of Delhi State Load Dispatch Centre and Other RLDCs from which TPDDL has allocation. This would include both long term and short term contracts for next day.

ii. Import the demand forecast in 15 minutes time blocks for the next day from the demand forecast system implemented.

iii. Identifying slot wise the gap in Power on the basis of actual availability and demand of Power so that an appropriate decision may be taken at management level.

iv. System should be capable of forecasting exchange rates for the next day. v. System should be capable of preparing daily bid sheet after accounting for sale/purchase in IDT and

facilitate TPDDL to place bids on IEX/PXIL as appropriate after comparing rates forecasted on both exchanges. The system should prepare a pre facto and post facto analysis of volume and price decisions taken.

vi. System should be capable of generating daily scheduling requirement which is to be sent to SLDC to be incorporated in drawal schedules.

vii. System should be capable of providing backing down decisions to TPDDL based on (a) comparison of variable costs of generation of plants (b) minimum technical limits of the generating stations (c) the forecasted exchange rates on a day ahead basis

4.2.3.3 Week Ahead The system should also be capable of analyzing the profitability of week ahead transactions on exchange, considering the future scenarios of prices, availability and demand and suggest suitable scenarios to TPDDL.

4.2.4 Short Term Bilateral Contracts After the short term demand supply analysis, the decision to enter into a bilateral purchase or sale contract is made. The system should support the following functions: 4.2.4.1 RFP Creation The process of entering into a bilateral contract begins with creation of Request for Proposal (RfP) for purchase, sale or baking of power. Along with the detailed view of power requirements, it also contains the information on contractual quantity and contractual period. The proposed solution should enable TPDDL with generation of contractual quantity in multiple intervals (quarterly, daily or monthly) and



publish this to excel sheets. The sheets can be sent as annexure to the RFP document to all the counter parties. The system should provide the option of e-bidding for inviting bids for bilateral sale / purchase and banking tenders. 4.2.4.2 Quotation Analysis Once TPDDL has received the responses to the RFP document from multiple counter parties, the proposed solution should enable TPDDL to examine and analyze the quotations from the counter parties and should be able to select the 4best quotation out of all the offers received. The system should be capable of comparing the best quotation with the past exchange/ UI prices and /or expected exchange prices in the day ahead market of the corresponding period to enable TPDDL take an informed decision. One of the criteria for selection of the quotation should be overall cost effectiveness of the selected quotation. The system should be flexible to support any additional criteria such as probable corridor constraints, trading margin payable etc for quotation analysis and selection. The system should also be able to evaluate all the offers received through e-bidding. TPDDL’s e-bidding module should be integrated into the proposed system. 4.2.4.3 Contract Capture: Once the best quantum is selected and TPDDL enters into a bilateral contract, the system should be able to capture quantum, duration & period of contract along with all the conditions of contract, energy charges, trading margin, short term open access charges and other miscellaneous charges mentioned in the contract including any previous adjustment or which arise due to change in regulations, and any other data/information as required by TPDDL. These variables are subject to change in future. In case of banking contract, the system should be capable to capture conditions of the contract, forward & return banking energy quantum, Transmission charges, application fees, route of power flow, related dates , miscellaneous charges and any other data/information as required by TPDDL. The same details may be inbuilt into the short term demand supply scenario which may be updated accordingly as the next revision. In such case the earlier versions of short term demand supply scenario should be saved as previous revisions. 4.2.4.4 Contract approval process The solution should support and monitor the work flow of contract approval process for short term bilateral sale, purchase or banking contract. The system should also keep record of unapproved offers or such offers which are not selected in the tendering process and the reasons for the same. 4.2.4.5 Open Access Application The proposed solution should have the provision for creating & capturing Open access application (as per given format) and track its approval/rejection. If OA application gets approved, the system should have the capability to map this application to the corresponding bilateral contract. The system should be able to account for the open access charges and inform the relevant charges to be borne by TPDDL as per the terms and conditions of the contract. This information may be used in verifying the open access invoices raised by the trader / other utility pertaining to this contract. The system should also be capable to track open access application charges required to be paid to the SLDC for all open access applications, segregate the charges to be borne by TPDDL as per the terms and conditions of the contract and shall use such information to verify the application charges invoice raised by SLDC at the end of the month.

4 In case of Purchase contract, Best Quotation means the landed rate calculated at DISCOM periphery after taking into consideration the expected transmission charges and losses to be incurred from the delivery point. In case of banking contract, parameters like maximum return and minimum transmission charges may be considered to find the best quotation.



4.2.5 Invoice Handling TPDDL receives invoices from the generating stations, CTU, STU, traders or other utilities against procurement of power in hard or soft (pdf) form or in both. The system should maintain a repository where scanned copies of all invoices are saved along with name of the party, bill amount, invoice date and due date and also payment date which can easily be fetched for reference at any point of time in future. 4.2.5.1 Invoices for Long Term Power Purchase The proposed solution should provide a flexible billing/pricing platform to accommodate various scenario specific prices/tariffs. The system should have the facility to accommodate following tariffs:

i. Capacity Charges( Annual as well as monthly) ii. Energy Charge Rate (Gas, Coal, Hydro, Liquid fuel, Nuclear, LNG and any other fuel as required by

TPDDL) iii. RLDC Charges/ ULDC charges/ FERV/ Deferred Tax/ Income Tax/ Incentive iv. Fuel Price Adjustment charges / MOPA charges - (Gas, Coal, Liquid fuel, Nuclear, LNG and any other

fuel as required by TPDDL) v. Interest charges.

vi. Water/Pollution Cess vii. Reactive Power charges

viii. Miscellaneous charges like petition filling fees, revenue sharing from telecom business (in case of power grid) any other revision and reversals in tariff as applicable.

The above list is not exhaustive and the system should be flexible to incorporate any kind of new bills that may arrive as a result of change in regulations or any other reason. The system should be able to verify all the above charges billed by the generator according to the CERC/DERC Tariff regulations in effect. The bidders may please note that the all the above charges are subject to change as per any changes/revision/amendments in the Tariff Regulations. Hence the above parameters should be configurable so that the users at TPDDL are able to change/modify the same as per requirement. The bidder should give proper training to the users regarding the changes/modification processes to be followed. Further, the above list of parameters is not exhaustive and the system should be capable of accommodating and verifying any other kind of charges billed by the generators due to new/revised Tariff Regulation or Tariff Orders. i. The system should verify REAs issued by RLDC or SLDC with the final implemented schedules posted

on the respective websites and highlight discrepancy if any. ii. Energy Part of all Long Term Bills to be cross verified from REA and highlight discrepancy, if any.

Energy charges should be calculated as per the required regulations. iii. Capacity Charges and other tariff components to be verified separately as per the methodologies

specified in the applicable regulations. Other charges may include MOPA, FPA, water cess, incentives, interest charges, Tax bills, LTOA Charges and any other charges occurring in the bills,

iv. The system should be able to calculate & verify transmission charges (POC/NON POC) bills as per the methodologies specified in the past, prevailing and future regulations.

v. The system should be able to perform the mathematical calculations required for verification of any other charges/components of all the bills in addition to verification of energy and capacity charges.

vi. The system should be capable of saving all the charges in separate heads vii. The system should be flexible to accommodate any changes in tariff orders and/or principal

regulations viii. The system should be able to incorporate the billing methodology of renewable power as and when

the contract is applicable in future. ix. The system should be able to calculate due dates for respective invoices as per the relevant terms

and conditions of the PPA or a bilateral contract and prompt for payment on the due dates.



x. The system should be able to record any revision bill pertaining to any component of tariff as a separate revision number.

Sample list of parameters attached as Annexure 1. 4.2.5.2 Invoices for Short Term Power Purchase The system should be able to map the bills raised by trader / other utility to a bilateral contract stored in the database and verify the same according to the terms and conditions of the respective agreement as per the following: i. Energy part sale/purchase (peak and off-peak if applicable) of provisional bills to be cross verified

from the daily implemented schedules on weekly basis and final bills to be cross verified from REA. (15 minutes schedules for all the agreements / parties to be stored as a backup)

ii. Charges and tariff components to be verified separately from Agreements / Regulations (in case of Open Access Charges or URS)

iii. These invoices/billing data must be usable for reconciliation with various interacting agencies like Finance group, Power Management Group, DERC and external auditors.

iv. The system should be capable of capturing & verifying the bills pertaining to short term bilateral sale/purchase bills, STOA charges bills, Inter DISCOM Transfer (IDT) bills and any other bill pertaining to short term transactions.

v. The system should be able to calculate due dates for respective invoices as pre the relevant terms and conditions of the PPA or a bilateral contract and prompt for payment on the due dates.

4.2.5.3 Invoices generation The system should support the generation of various invoices as under: i. System should be capable of generating periodic bills (daily, weekly & monthly) for solar energy, inter

DISCOM power transfer, bilateral power sale bills and any for any other instrument as required by TPDDL.

ii. In addition to generating periodic (daily, monthly & weekly) invoices, the system should capture various vital data regarding bill generation and payment receipt process like bill raising dates, payment due dates, realized payments, outstanding amounts including rebate and penalty charges for short term and long term transactions against the power purchased/sold. These invoices/billing data must be usable for reconciliation with various interacting agencies like finance, PMG, DERC and external auditors.

iii. System should also provide prompts to ensure timely receipt of payments and levy of LPSC as applicable. Further, system should be able to give alerts in case of receivables exceeding a certain threshold

4.2.5.4 Transmission Charges Settlement: Apart from the power purchase tariff, TPDDL has to pay the transmission charges to state and central transmission utilities. Therefore, i. The system should be able to capture data from Regional Transmission Account (RTA) and State

Transmission Account (STA) ii. The proposed solution should enable TPDDL with capability to verify the transmission charges bills as

per regulations for both central and state level along with SLDC charges, reactive energy bills, BBMB Transmission charges bills etc.

iii. The proposed solution should offer a flexible billing system to accommodate any new type of transmission charges and facility to update existing ones.



4.2.5.5 Deviation Settlement Mechanism (DSM):

Deviation Settlement is an important aspect of the overall power procurement/sale process. Due to gap

between demand and supply of power, there would be a mismatch between the implemented schedule

and the actual drawl. This will lead to deviation charges payable or receivable to a utility if actual drawal

is higher than the schedule or vice versa respectively. Deviation Settlement includes a process of

verification of deviation settlement invoices and initiating payments if the verification results are

positive else initiating the invoice dispute procedures.

System should support capturing the data for the implemented schedule and actual schedule. i. The system should be able to capture the daily grid frequency data in 15 minutes time blocks. ii. It should be able to calculate the over drawal (OD) and under drawal (UD) in 15 minutes slots based

on the implemented schedules uploaded on RLDC / SLDC websites and actual drawal from the meter data.

iii. It should be able to calculate the deviation charges depending on the over drawal or under drawal and according to the CERC/DERC Deviation Settlement Regulations in effect so that the deviation settlement bills raised by SLDC may be verified.

iv. Calculation of energy as per Schedule of SLDC used for DSM. v. Difference in MW terms of the plant wise requisitioned quantum, implemented quantum and

quantum considered in DSM bills should be highlighted by the system.

4.2.5.6 Other bills i. The system should be able to verify/record Daily Obligation Report (DOR) raised by IEX/PXIL ii. The system should be able to verify Inter DISCOM bills raised by other DISCOMs as per the IDT

energy account issued by SLDC iii. Any other invoice as received the TPDDL

4.2.6 MIS Reports The system should be capable of generating MIS Reports based on requirements of TPDDL. Sample list of MIS is attached as Annexure 2. The MIS reporting platform should be flexible enough for TPDDL to change parameters and design reports according to their own / regulatory requirements.

4.2.7 Integration Requirements 4.2.7.1 Demand Forecasting and SCADA System New system should be able to utilize the data coming from demand forecasting system for further analysis, trending and determining and building optimal power portfolios. This in turn should assist in smooth functioning of power procurement processes. The system should be able to integrate with SCADA system to monitor real time operation and provide suggestions to back down / ramp up the generating stations based on merit order. The system should also be capable of recording the data for further analysis. The system should provide the demand supply scenario for the next 4-5 hours and should suggest actions required to be taken by TPDDL such as URS booking, intraday arrangements, back down or lifting of plants on real time basis which are based on next 4-5 hours forecast. System should monitor real time demand as per SLDC data vis-à-vis TPDDL SCADA and prompt for difference exceeding a given limit so that the variations if any can be taken up with SLDC and promptly resolved to avoid any penalty. TPDDL shall share the specifications of the existing SCADA system to successful bidder at blueprinting stage. However, SCADA data shall be the primary source of information. In case SCADA data is not available for certain slots AMR data shall be used. In case in certain slots if SCADA data is not available the system



should automatically fetch the data from AMR. Further to that provision for switching between SCADA & AMR as primary source of information shall be provided. 4.2.7.2 SAP System SAP system is used for all the financial transactions logging and final settlement. While the SAP system would continue to be used for financial transactions, new system should enable integration with SAP system for contract and invoice information. There should be a bi-directional flow of data and information between the new system and the SAP systems. System should be capable of reconciling Power Purchase Cost as booked in SAP and as per bills. TPDDL uses SAP FI system for booking of Power Purchase Cost. Modules of SAP where this data will flow are FI, Consumer consumption, MDAS and procurement data. As number of additional SAP/PI interfaces will depend on solution being proposed by the bidder, the bidder shall be required to provide estimated data exchange volume at PI. 4.2.7.3 Check meters reading system The system should be able to import actual consumption data from the existing repository of check meter data at TPDDL to calculate the consumption of TPDDL. The source of such data shall be excel sheets provided by TPDDL. This data shall be used to cross check the SEM data as provided by the SLDC. The system should also record past consumption data and draw trend or any other comparison as required. 4.2.7.4 Connectivity with RLDC/SLDC/Power exchange/RPC websites These websites provide the information on day ahead schedule, implemented schedule, hourly power exchange rates etc. which needs to be directly taken into new system through automated applications. Bidders have to develop the module for accessing the data from the Power Exchange, RLDC and SLDC websites through web services or webpages as required. 4.2.7.5 Connectivity with Smart Grid at DISCOM The system should able to integrate with Enterprise Application Interface (EAI) / Advanced Metering Infrastructure (AMI) / business analytics etc. for dash board, demand response or smart grid components. The system should be able to fetch data from Smart Grid database of TPDDL (maintained in Oracle) as required to extrapolate the demand of end consumers . 4.2.7.6 Renewable Energy Certificates The selected system should be able to record and store the data pertaining to REC trading. 4.2.7.7 Open Access Consumers The system should be capable of capturing transactions related to open access consumers including but not limited to generation of bills towards wheeling charges, cross subsidy surcharge, additional surcharge etc as per DERC Regulations on Open Access. The system should also be capable of maintaining separate energy accounts and deviation settlement accounts for such open access consumers. The system shall be capable for providing a web based account for each individual approved open access consumer where they would submit the power schedule in 96 time slots they intend to procure from the exchange on a daily basis & the system also be able to compare the individual open access consumers implemented schedule displayed by SLDC & the power schedule in 96 time slots they intend to procure from the exchange so to keep a check on gaming & also prepare standby bills.



4.2.7.8 NLDC /RLDC websites for Inter Regional Transmission Capacity i. The system should support capturing the inter-state transmission capacity Transmission corridor

availability and congestion management data, and the schedule based on RLDC websites. This information should be useful to schedule sale of Power.

ii. System should be capable of providing prompts on availability of additional corridors as and when same is published by NLDC.

4.2.8 System Acceptance Testing A Testing at Bidder’s Premises

The testing phase begins with system testing at Bidder’s facility and shall include functionality testing, migration testing and integration testing using test servers. The details of the same are as follows:

i. Testing Preparation TPDDL shall provide the bidders with testing conditions for checking the functionality. The Bidder will develop and verify test scripts and set up a testing environment at its location in preparation for testing activities. In order to prepare key users for testing there will be an informal training session for all users who have not yet received any training on the system. This session will introduce the users to concepts that are crucial to allowing them to perform system testing. During this same session, the testing process and test script format will be discussed so that the key users understand what will be expected of them during the testing phase of the project. Deliverables

Training of TPDDL individuals as site for conducting the test Detailed testing plan with test scenarios and test scripts Test scripts. User Acceptance

ii. System Testing System testing is performed at the completion of the development phase and is an integrated test of all the functionality being delivered. This testing generally includes a combination of scripted tests and ad-hoc tests as needed to ensure that the various software components function together. System test scripts will be written by Bidder and will be based on the technical process of each functional unit. System testing will evaluate the software developed against the original specification. Deviations from the original specifications will be considered errors. An issue tracking and reporting system will be maintained throughout system testing. The tracking system includes an item for each component to be tested, and for each script to be tested. Each of these items will contain a brief description, a date tested, test results, a retest date and a comment area. This provides for complete documentation of the system test activities. Once the system test yields successful tests for each of the items, the test results will be signed off mutually by TPDDL and Bidder. Deliverables

System functional unit test scripts



System business process test scripts (based on Use Cases) System test progress reporting and trend analysis

iii. System Integration Testing System integration testing consists of validating the system’s ability of sourcing information from various external sources as well as TPDDL repositories for the purpose of usage of the same in the various modules / applications. Deliverables

Testing of application and interfaces completed successfully.

iv. Acceptance Testing The purpose of this task is to validate that the delivered system meets all requirements and functions. Primarily, TPDDL Subject Matter Experts (SMEs) will perform acceptance testing with assistance from the Bidder’s Project team. The acceptance test will be a complete beginning-to-end test of the functionality delivered to the client. Deliverables

Acceptance procedures (based on Use Cases created by TPDDL).

v. Migration Testing TPDDL shall perform the migration testing of the past data migrated into the application to ensure its accurate integration. Deliverables Sum Totals, Hash Totals and Sample checking The Bidders should note that the testing at Bidder’s site is only a preliminary check by TPDDL to ensure that the system largely conforms to the requirements as per the RfP and shall in no way relieve the bidders of the responsibility towards performing the tests at TPDDL facility after delivery and installation of the software and associated accessories. B Lists of tests to be performed at TPDDL site

i. System Integration Testing System integration testing consists of set up and testing of the application and iterfaces at TPDDL’s testing site. Deliverables

Testing of applicaiton and interfaces completed succesfully

ii. System Performance Testing Performance of the system will be tested under full load conditions with concurrent usage. Deliverables

High volume testing procedures that assist with modeling extreme storm conditions

High volume testing applications that model multiple end users

Performance testing results.



iii. System Acceptance Testing This task begins with the delivery, installation, and verification of the final version of the system. Acceptance testing will be primarily script driven. Acceptance testing, like system testing, is evaluating conformance to the software specification. The framework for conducting acceptance testing is based on the identification, logging, and prioritization of variances identified. The purpose of this task is to validate that the delivered system meets all requirements and functions. Primarily, TPDDL Subject Matter Experts (SMEs) will perform acceptance testing with assistance from the Bidder’s Project team. The acceptance test will be a complete beginning-to-end test of the functionality delivered to the client. Deliverables

Acceptance procedures based on use cases created by TPDDL Sample list of functionality conditions to be checked by users is provided below:

Module Tasks Accuracy required/ Activity to be checked

Workflow Automation

Billing Template verification for all bills for all Generators (with and without arrears) for one month

100% match with amount raised in invoices

Billing Template verification for all Transmission Bills

100% match with amount raised in invoices

Configurability of parameters with changes in Regulations - User testing for changing configurable parameters

Ability of user to configure parameters and make changes in bill - 100%

Short Term process verification on end to end basis a)RFP Creation, b) Quotation Analysis, c) Contract Capture, d) Contract Approval, e) Generation of Open Access Application , f) Tracking of application g)Invoice Generation

System should simulate and run for 2 test cases perfectly on end to end basis

Verification of invoice for short term power purchase

Entry of two contracts and calculation of payments to be made - 100% match with actual amount to be paid

Day Ahead Bid Sheet Creation 100% accuracy in creating daily bid sheet for 2 weeks

Generation of invoice for IDT System should generate 100% accurate bills for one day

Integration Testing

System should be able to acquire data from RLDCs, SLDC (Implemented Schedules), RPC (REAs) and extract value for reconciliation purposes

Deviation Settlement +/- 5% variation in DSM Bills against actuals

Data Migration

SEM data, data in soft forms provided by TPDDL for past 7-8 years.

To be verified in the database

Scanned copy of all bills since 2007-08 To be verified in the repository

Implementation of Demand Forecasting

Frequency Average Deviation Index Day Ahead - 30 MW

85% for period of 15 days consecutively (i.e. for 85% of slots in a day, the deviation should not be greater than +/- 2% of the demand)



Module Tasks Accuracy required/ Activity to be checked

Frequency Average Deviation Index Fortnightly Simulation case to be prepared

Implementation of Supply Forecasting

Ability of the system to extract daily schedules from NR-LDC and prepare supply forecast for the next day as well as intra-day revisons to the schedule.

100% accuracy required

Ability of the system to incorporate outage time of generators and create revised schedule

100% accuracy required

Price Forecasting Engine

Day Ahead Exchange Price Forecasting not more than +/-10% variation in 10 slots during a day for a consecutive period of 15 days

Predictive Report on Buying Pattern of States and forecasted price

Capability to be checked with one actual instance

Week Ahead Exchange Price Forecasting not more than +/-10% variation in 10 slots based on week ahead prediction

Deployment of MIS / Reports

Generation of Sample MIS reports for the formats uploaded in the RFP

all formats to be generated

Deployment of Portfolio Optimization Engine

Simulation Testing to be done based on prompts provided by user for intra day contingencies

Efficacy of scenarios generated to be checked with actual available options

Simulation Testing for short term

Generation of one year plan sourcewise with details of backdown, surplus disposal suggestions, power purchase suggestions etc. - Efficacy of plan to be validated by user

iv. Migration Testing TPDDL shall perform the migration testing of the past data migrated into the application to ensure its accurate integration. Deliverables Sum Totals, Hash Totals and Sample checking

4.2.9 Training

a. The bidder shall be responsible to provide handover training to relevant user group of TPDDL. For the same, the bidders shall draw a training schedule which shall be submitted to the TPDDL at the time of award of contract.

b. The bidder shall provide comprehensive training to the TPDDL officials. The training shall also include the necessary inputs that need to be fed into the application for updation of the databases. The bidders should also clearly earmark the various sources from which TPDDL can continue to source inputs for updating the application.

c. The bidder should provide necessary training in order to revise/modify the scheduling parameters as per method specified in TPDDL scheduling procedure.

d. The other activities related to training shall be : 1. Preparing user manuals and FAQs for training. 2. Maintaining a help line for queries from end users



3. System administration testing to be provided to TPDDL for first level support e. The user manuals for operation of the application shall be prepared and provided by the bidder.

4.2.10 Maintenance of the Solution Bidder is required to provide all servers for development, testing and production environment, network equipment, SAN storage, system software, Software (S/W) Licenses required for running the solution offered along with any cables, ports, switches, Racks etc. (as applicable) for two data centers. Development and testing systems shall be required for only one data center. Further specs should remain same for test and production environment. The servers will be hosted in the TPDDL’s Data centers. The users should be able to operate the software from within the TPDDL’s domain only and should have role based authentications i.e. only authorized persons should be able to view / update the data. The solution offered should have data replication feature for replicating data between two data centers. Supply and Implementation of replication, failover – fallback between two data centers, online data backup solution will be in the scope of bidder for this project. The bidder needs to specify the method of data backup on LTO for daily backups. Backup solution needs to be compatible to all major backup software like IBM, HP, and EMC etc. Supply and implementation of all components of required controls and setup for ensuring data security is under scope of bidder. The bidder shall be responsible for maintenance of the solution for the period of five years from the date from which the Solution becomes fully functional. The bidder shall be responsible for providing the warranty of all hardware, software and associated accessories during the five year maintenance / AMC period. The bidder shall be responsible for rectifying bugs and any other issues regarding the smooth functioning of the Solution. For this purpose the procurer shall enter into a Service Level Agreement (SLA) with the bidder. The SLA shall constitute the following:

Issues related to application crashing and hanging.

Issues related to application not responding / very slow response.

Issues related to data inconsistency.

Issues related to data security.

Failure of application server.

Failure of database server.

Wrong data is displayed in user interfaces.

Issues related to the web-portal managed by the Software.

Issues related to application security.

Issues related to reports.

Authentication / Authorization failure of users.

Issues related to print outs certain report formats.

Supply and implementation of required equipment, software etc. to ensure above is under scope of bidder.



The timelines to resolve any issue shall be specified in the SLA before the award of contract to the successful bidder. Non-adherence to SLA shall also attract suitable penalties which shall be discussed with the bidders. The SLAs shall be defined on the basis of the following broad categories:

Category Definition

Critical A severe problem with the system or its associated components. The system or application is down and unavailable for production.

Major A major problem with a specific component of the system. The specified component cannot be used until this issue is corrected.

Minor A defect, which in and of itself would not prevent system functioning but could make the system easier or faster to use if the defect is corrected.

4.2.11 IT Details The bidders should note that there shall be 30 concurrent users and 65 distinct users for TPDDL.

i. HARDWARE REQUIREMENT DETAILS: It may be noted that the bidder shall visit TPDDL premises prior to bid submission, regarding the details of existing IT Infrastructure and then accordingly suggest the hardware requirements for the final system architecture proposed by the Bidder for providing the solution as detailed in the RFP. TPDDL shall procure the required Hardware for the solution based on the architecture suggested by the bidder.

ii. APPLICATION REQUIREMENTS:

The proposed system is required to be web based preferably supported on Oracle platform.

Maximum response time for any transactional queries should be 30seconds. The entire infrastructure required to maintain the response time for eg. Bandwidth requirement, PC configuration, OS version should be intimated by the bidder.

The bidder should ensure that the solution should be compatible with Internet Explorer version 10 or above.

If any license or third party product is required during the AMC period of five years, the same shall be arranged by the bidder. Also, its annual renewal charges w.r.t. solution to be quoted till end of AMC period. If any license is required for integration with SCADA, SAP, Smart Grid & other applications the same shall be provided by the solution provider.

Bidder should maintain data for seven years on the live server and remaining data should be stored in the back up. As required, the system should have the ability to fetch the data from back up and facilitate in generation of MIS reports spreading over a period beyond seven years.

Bidder shall carry out vulnerability assessment twice a year for application through third party which should be CERT certified agency. Report should be shared with TPDDL. The proposed solution shall be subjected to periodic penetration and confirmatory testing by purchasers. The bidder should provide assistance in resolving issues observed during testing at no additional cost to purchasers.

Under best practices, IT infrastructure requirement would be derived based on the Application sizing. Bidder has to convey the peak network bandwidth utilization by this application so that TPDDL can budget and plan expansion on its own.

iii. CHANGE REQUEST PROCESS The following are the examples of situation in which a change in the solution is required:

1. Change in Tariff Regulation of DERC or CERC leading to change in the process of bill verification



2. Change in any other Regulations / introduction of any new Regulation leading to change in business process and impacting the functionality of the current solution

3. Any changes in sourcing of information from current identified website links / addition of any new source of information The above list is only a set of examples and not an exhaustive list of changes. Stepwise change request process: 1. In such a case where the change in the system is required, a change request shall be made

by the users / purchasers. 2. In response of a change request, the bidder shall provide an effort estimate in terms of man

days / man hours. 3. The effort estimate shall be vetted by the purchaser. 4. After approval of the purchaser, the bidder shall be implementing the change in the solution

as desired. PRICE QUOTE: The bidder should indicate the estimated man hour cost year wise in the format 6.7. The billing parameters as listed in Annexure – 1 of this RfP document shall be user configurable. The bidder shall provide required training to the user for configuration of such parameters and hence these shall not be covered under this change request process.

iv. BACKUP AND PATCH MANAGEMENT

The bidder should ensure the complete on-site backup of the Operating systems, Database and Software for the servers installed at TPDDL.

A dedicated on site backup link is to be ensured in the hardware proposed so as to see that the backup does not hinder with the user application processes.

The backup licenses for the Operating System, Database and Software’s needs to be provided by the bidder for the period of five years which should be compatible with the existing backup solution working at TPDDL (EMC Legato Networker).

Weekly full and daily incremental backup need to be ensured.

The retention policy for the backups would be for one month.

The media cartridges for the one month’s duration need to be provided by the bidder.

Any media damaged during the five years period would be replaced by the bidder without any cost to TPDDL.

The media cartridges need to be atleast LTO5 of a reputed brand.

The approximate backup window needs to be shared with the TPDDL DC team.

Recovery testing of backup needs to be done once a month and a document listing the process needs to shared with the TPDDL DC team.

The DR testing also needs to be carried once in three months and a document listing this process needs to be shared with the TPDDL DC team.

Patch management for the operating systems, databases and the software’s need to be taken up for the period of 5 years by the bidder.

Patch testing reports need to be shared with the IT management before any patch application on the system.

4.2.12 Intentionally Left Blank

4.2.13 Schedule of Implementation The bidders should abide by the following implementation schedule:

Each bidder along with his offer shall furnish a detailed bar chart of different activities for the total Scope of Work. This chart shall be discussed and finalized with TPDDL for the award of Contract. The



bar chart should be prepared considering the requirements of TPDDL expressed through their presentations during the pre-bid meeting. TPDDL believes that the following implementation schedule should be achievable by the bidders. It is to be noted that implementation of the contracts shall be done simultaneously for all DISCOMs and SLDC.

S No. Activity Completion Date

1. Scheduling Automation 2 months from award of contract

2. Workflow Automation 2 months from award of contract

3. Data Migration 1 month from award of contract

4. Implementation of Demand Forecasting 3 months from award of contract

5. Implementation of Supply Forecasting 3 months from award of contract

6. Price Forecasting Engine 3 months from award of contract

7. Deployment of MIS / Reports 3 months after data migration

8. Deployment of Portfolio Optimization Engine

4 months from award of contract

*Completion of Activity is considered including integration with existing legacy systems.



4.2.14 Payment Schedule

The Delivery of Modules shall be certified by the Committee constituted by TPDDL on the basis of Acceptance Criteria decided by the TPDDL. Bidders should note that Payment will be released by TPDDL after successful User Acceptance Testing by the Committee constituted by TPDDL. The following payment schedule shall be followed individually by TPDDL for the Assignment:

S No.

Payment Milestone Payment Percentage

1. Mobilization advance 10% of Project Cost (Excluding AMC) of TPDDL

2. Delivery of Module: Workflow Automation 10% of Project Cost (Excluding AMC) of TPDDL

3. Delivery of Modules: Data Migration, Demand Forecasting, Supply Forecasting, Price Forecasting, MIS/Reports Generation

20% of Project Cost (Excluding AMC) of TPDDL

4. Delivery of Module: Power Portfolio Optimization


5. One month of successful rollout of the solutions listed in 3 to 5 above


Note: AMC charges quoted by the Bidder shall be released by TPDDL on a quarterly basis after completion of delivery as in S No. 6 above.



5. Bid Evaluation Criteria The evaluation process comprises the following four steps: Step I – Check for Responsiveness Step II – Evaluation of Technical Bid Step III – Evaluation of Financial Bid Step IV – Successful Bidder(s) selection

STEP I: Check for Responsiveness

The Bid submitted by the Bidder shall be scrutinized to establish “Responsiveness”. Each Bidder’s Bid shall be checked for compliance with the submission requirements set forth in this RFP. Any of the following conditions shall cause the Bid to be “Non-responsive”:

i) Bids that are incomplete (i.e. not accompanied by any of the applicable formats inter alia covering letter, power of attorney supported by a board resolution, applicable board resolutions, format for disclosure, valid Bid Bond, Consortium Agreement);

ii) Bid not received by the due date and time; iii) Bid being conditional in nature; iv) Bidder submitting or participating in more than one Bid either as a Bidding Company or as a

Member of Bidding Consortium; v) Bidder delaying in submission of additional information or clarifications sought by Procurer as

applicable; vi) Bidder conceals any material information or makes a wrong statement or misrepresents facts or

makes a misleading statement in its Bid, in any manner whatsoever in order to create circumstances for the acceptance of its Bid.

The Financial bids of the non-responsive bidders and the bidders who are not qualified technically will not be opened/ considered.

STEP II: Evaluation of Technical Bid:

Technical Evaluation shall be carried out considering the information furnished by Bidders as prescribed under Section 6. This step would involve evaluation of the bid of the Bidding Company / Bidding Consortium as per the provisions specified in Section 2 of this RfP. Further, the Technical Evaluation shall comprise of Technical Evaluation of the Bid as per the methodology described in the following paragraphs. TECHNICAL EVALUATION The complete package of Power Portfolio Management is divided in to the following six modules for the purpose of evaluation: i. Scheduling Automation

ii. Portfolio Optimization iii. Workflow Automation iv. Load Forecasting v. Supply Forecasting

vi. Price Forecasting



Further, for the purpose of evaluation the following criteria shall be captured:

Criteria Maximum marks

Individual module implementation 40

End to End System integration 15

Team experience 15

Technical Demonstration 30

Total 100

Minimum qualifying marks 60

The bidder should achieve minimum technical score of 60 out of 100 to be qualified in the technical evaluation. However the Procurer reserve the right to reduce the minimum qualifying marks depending upon the numbers of bids received. The bidders may use the credentials of the proposed product OEM to meet the technical criteria. In such cases the bidder should clearly indicate the name and the credentials of the OEM which should be considered for evaluation. Technical Qualification of consortium members may be used by the Lead Member. Each of the above criteria and the marking methodology is explained as under: I Individual Module Implementation The bidder shall be given credit for implementation of individual modules in any other organization in the past. Preference shall be given to bidders who have implemented the solution in India vis-à-vis external implementation. A bidder who has implemented one module in one organization in the past will get 3 or 2 marks as applicable. If a bidder has implemented one module in two organizations, the marks awarded shall be 3 or 2 (as applicable) x 2 = 6 or 4. However the maximum number organizations to be considered for evaluation shall be limited to three for global implementation and two for Indian Implementation. Hence the maximum marks that can be scored in this section are 40.

S No Individual Module Implementation

Evaluation Methodology Maximum

Marks

Implementation in India (Max 2)

Implementation other than India (Max 3)

I Schedule Automation 4 per organization 8

II Workflow Automation 1.5 per organization 3

III Load Forecasting 3.5 per organization 7

IV Supply Forecasting 3.5 per organization 7

V Price Forecasting 3.5 per organization 7

VI Portfolio Optimization 4 per organization 8

40

The bidder should submit a certificate from the client organization separately for each module where it has successfully implemented the modules clearly mentioning the name of the project. The bidder should also provide the references with name and contact details of the client organization so that TPDDL may verify the claim if they so desire. Procurer may intimate the Bidders prior to verification of the project details. If bidding Company fails to establish contact with reference as required by Procurer, then such



projects will not be considered in Evaluation. The format for submission of projects implemented in past is provided in Format 6.9 of the Section 6 (Formats to be submitted by Bidder) of this RFP. TECHNICAL EVALUATION The bidder shall be awarded Technical score as per the following methodology: Technical Score = (Highest Technical score/ Technical score of the bidder) * 70 II End to End System Integration Apart from implementation of individual module, the bidder shall be given credits for implementation of a package of modules in any organization in the past. The maximum number organizations to be considered for evaluation shall be limited to three. The maximum marks that can be scored under this section are as illustrated below:

S No Evaluation Criteria Evaluation

Methodology Maximum

Marks

I

Experience in integrating more than one module (from schedule automation, workflow automation, load forecasting, supply forecasting, and price forecasting and portfolio optimization) with existing ERP solution.

3 marks per organization

9

II

System integration experience in implementing projects involving integration between applications in power sector and Load Despatch Centres

2 marks per organization

6

15

The bidder shall be awarded marks on the basis of the certificate and references as provided in the Criteria I above. III Experience and Educational Qualification of the Team The bidder should submit the CVs of the members of the team which shall be deputed for the implementation of the Power Portfolio Optimization Solution in TPDDL. The formats of CVs to be submitted should be strictly as per the Format 6.10 provided in Section 6 (Formats to be Submitted by the Bidder) of this RFP document. The maximum CVs that may be submitted by the bidder are limited to five and the presence of these five members shall be mandatory while the complete period of implementation of the project. For clarification, it may be noted that the team deputed at TPDDL may consist of any number of members as the bidder may desire, however the presence of the five members on the basis of which evaluation is being done shall be mandatory. In the event if the successful bidder is not able to provide the same five members during the complete implementation stage of the project due to any unforeseen circumstances, such member/s shall be replaced by another member of equivalent or higher qualification and experience. The replacement shall be accepted only when the vendor ensures that the scoring of the core team deployed for the project is equivalent to what was considered for evaluation purpose.



Designation Work Experience

Educational Qualification

Experience in Module Implementation

Experience in Distribution Company Projects

Total (Max.)

Team Leader - 1 No. > 15 yrs - 1 marks 10 - 15 yrs - 0.5 mark

Masters - 1 mark Bachelors - 0.5 marks

Out of above 6 modules > 3 modules - 1 marks >2-3 modules – 0.5 mark 1 module - 0.25 mark

>1companies - 1 mark 1 company - 0.5 mark

4

Statistical Expert - 1 No. > 10 yrs - 1 marks 5- 10 yr - 0.5mark

Post Graduate (Doctorate) – 1.5 marks Masters - 1 mark Bachelors - 0.5 marks

> 3 modules (Demand Forecasting, Price Forecasting, Supply Forecasting) – 1.5 marks >2-3 modules - 1 mark 1-2 module - 0.5 mark

>2-3 companies - 1 mark >1-2 companies - 0.5 mark

5

Team Members (3 Nos.) > 5 yrs - 0.5 mark 3-5 yrs - 0.25

Bachelors – 0.5 mark

Out of above 6 modules > 3 modules (cumulative experience) – 0.5 mark 2-3 modules - 0.25 mark

>2-3 companies – 0.5 mark >1-2 companies - 0.25 mark

6

Total 15

IV Technical Demonstration - 30 marks The bidder shall deliver a presentation of the application in front of a Technical Committee constituted by TPDDL. The bidder should showcase the capabilities in respect of each module and should mandatorily include case studies of previous deployments of the module. The bidder may include the live demo of the application if they so desire. The technical committee shall judge the bidder on the basis of the above factors with respect to their compliance to TPDDL requirements and award marks as per the criteria laid down below.

5: Fully Compliant The proposed product supports the capability described with its base product (may involve configuration), but without customization of the base product.

4: Partial Compliant



The proposed product does not support the capability described with its base product (with or without configuration), but this capability is made available via another product feature.

3: Customization Required The proposed product does not support the capability described with its base product (with or without configuration), but the Bidder is offering to customize the base product to provide the capability as described in the Bidder Response column.

1: Noncompliant at this time Capability identified on product provider roadmap. The current offered solution currently does not comply. The capability is identified on the product roadmap for future availability

Maximum Marks to be obtained: 6*5 = 30 marks Bidders may please note that the financial bids of the bidders who are not qualified technically will not be opened/ considered.

Step III: Evaluation of Financial Bid

The bids which are qualified as per Steps I and II above shall be eligible for financial evaluation. Financial Bids of such qualified bidders shall be opened in presence of representatives of qualified bidders, who wish to be present, as per the timelines indicated in this RfP, or such other date as may be intimated by TPDDL to the Bidders. Further, the Financial Evaluation shall be done as per the methodology described in the following paragraphs. FINANCIAL EVALUATION The bidder shall prepare a financial proposal based on the Scheduling procedure to be implemented for TPDDL. The bidder shall provide the financial quote separately for each module as per the format 6.7 provided in the Section 6 (Formats to be submitted by the bidder) of this RFP. The bidder shall separately quote the prices for establishment of hardware at TPDDL. The bidder shall also provide financial quote of the Annual Maintenance Charges (AMC) for five years. However for evaluation purpose, the total of the quotes as calculated in Format 6.7 shall be considered as one single financial quote of the bidder. The bidder shall be awarded financial score as per the following methodology: Financial Score = (Lowest financial quote / Financial quote of the bidder) * 30

STEP IV: Successful Bidders Selection

The bidder shall be evaluated on the basis of technical competence and financial quote. The weightage given to the technical and financial evaluation shall be 70:30 The total score of the bidder shall be calculated as: Total Score = Technical Score + Financial Score The bidder achieving the highest Total Score shall be declared as L1.



6. Formats To Be Submitted By Bidders All the formats to be submitted by bidder are listed as under and are provided in the following pages of this RFP:

6.1 6.1 Covering Letter: should be submitted on the letter head of the bidder 6.2 Power of Attorney 6.3 Consortium Agreement 6.4 Format for Clarifications 6.5 Board Resolution 6.6 Earnest Money Deposit (EMD) 6.7 Financial Quote 6.8 Disclosure Statement 6.9 Previous Projects implemented (including ref): separate format for each project implemented

should be submitted along with the certification of the client 6.10 Format of CV: should be submitted separately for each member of the team for which the

bidder wishes to be evaluated 6.11 Format for Qualification Requirements 6.12 Contract Performance Guarantee (CPG) 6.13 Void 6.14 Void 6.15 Proforma for Indemnification on Statutory Compliances 6.16 Proforma for No Demand Certificate by Associate 6.17 Bank Details 6.18 Format for Advance Bank Guarantee 6.19 Certification for Engagement of Competent Employee 6.20 No Black Listing Format



6.1 Covering Letter

Date: From: (Insert name and address of Bidding Company/ Lead Member of the Bidding Consortium) Tel.#: Fax#: E-mail address#

To Mr. Ashis Kumar Dutta HOG (PMG) TATA Power Delhi Distribution Ltd., CENNET SCADA Building, Near PP-3 Grid, Pitampura, Delhi – 100 034 Fax-66050608 Sub: Bid for Development of Power Portfolio Management and Scheduling Solution in response to RFP dated ………………… [Insert date in dd/mm/yyyy]. Dear Sir We, the undersigned …………………. [insert name of the ‘Bidder’] having read, examined and understood in detail the RFP for development of Power Portfolio Management and Scheduling Solution through competitive bidding process for meeting the requirements of the Procurer hereby submit our Bid comprising of Financial Bid and Technical Bid. We confirm that neither we nor any of our Parent Company/ Affiliate/ Ultimate Parent Company has participated in this Bid directly or indirectly in response to the aforesaid RFP. 1. We give our unconditional acceptance to the RFP, dated ……………..…. [Insert date in dd/mm/yyyy] attached thereto, issued by the Procurer, as amended. In token of our acceptance to the RFP Documents, the same have been initialed by us and enclosed to the Bid. 2. Earnest Money Deposit (EMD) We have enclosed an EMD of Rs. ….…….…….. (Insert Amount), in the form of bank draft no…………. (Insert number of the bank draft) dated …………….…. [Insert date of bank guarantee] as per Format 6.6 from ………… (Insert name of bank providing EMD) and valid up to……………….….in terms of Clause 2.12 of this RFP. 4. Acceptance We hereby unconditionally and irrevocably agree and accept that the decision made by the Procurer in respect of any matter regarding or arising out of the RFP shall be binding on us. We hereby expressly waive any and all claims in respect of Bid process.



We confirm that there are no litigations or disputes against us, which materially affect our ability to fulfill our obligations with regard to supply of power. 5. Familiarity with Relevant Indian Laws & Regulations We confirm that we have studied the provisions of the relevant Indian laws and regulations as required to enable us to submit this Bid and undertake the assignment, in the event of our selection as Successful Bidder. We further undertake and agree that all such factors as mentioned in Clause 2.6 of RFP have been fully examined and considered while submitting the Bid. 6. Contact Person Details of the contact person are furnished as under: Name : ……………………………………. Designation : ……………………………………….. Company : ……………………………………. Address : ……………………………………. Phone Nos. : ………………………………………. Fax Nos. : …………………………………………. E-mail address : ………………………………………….. 7. We are enclosing herewith the E M D a n d T e n d e r F e e ( E n v e l o p e I ) , T e c h n i c a l Bid (Envelope I I) and Financial Bid (Envelope III) containing duly signed formats, each one duly closed separately, in four (4) original + one (1) soft copy (applicable for Technical Bid) (duly attested) as desired by you in the RFP for your consideration. 8. It is confirmed that our Bid is consistent with all the requirements of submission as stated in the RFP and subsequent communications from the Procurer. 9. The information submitted in our Bid is complete, strictly as per the requirements stipulated in the RFP and is correct to the best of our knowledge and understanding. We would be solely responsible for any errors or omissions in our Bid. 10. We confirm that the Financial Bid(s) conform(s) to all the conditions in the RFP including: a) Financial Bid(s) is/are in the prescribed Format 6.7, and is submitted duly signed by the authorized signatory b) Financial Bid(s) is/are unconditional 11. We confirm that all the terms and conditions of our Bid are valid for acceptance for a period of One Hundred and Eighty (180) days from the Bid Deadline. 12. We confirm that we have not taken any deviations with respect to the clauses of this RFP so as to be deemed non-responsive. 13. We have neither made any statement nor provided any information in this Bid, which to the best of our knowledge is materially inaccurate or misleading. Further, all the confirmations, declarations and representations made in our Bid are true and accurate. In case this is found to be incorrect after our selection as Successful Bidder, we agree that the same would lead to cancellation of the Contract and forfeiture of the CPG.



Dated the day of , 20… Thanking you, We remain, Yours faithfully, (Signature, Name and Designation of Person Authorized by the board as per Clause 2.4.1.1 (B) iii (a))



6.2 Power Of Attorney

(To be on non-judicial stamp paper of R s . 1 0 0 )

KNOW ALL MEN BY THESE PRESENTS THAT M/s…………….…………….having its registered office at …………………………..…….., …..,..…and M/s …………………….…. having its registered office at ………………………………….. , (Insert names and registered offices of all Members of the Consortium) the Members of Consortium have formed a Bidding Consortium named …………. (insert name of the Consortium) (hereinafter called the ‘Consortium’) vide Consortium Agreement dated………..……………….. and having agreed to appoint M/s……………………………..…as the Lead Member of the said Consortium do hereby constitute, nominate and appoint M/s…………….…………..a company incorporated under the laws of ……….………and having its Registered /Head Office at ……………………………………… …………………………………………… ……… …….…………………..……….as our duly constituted lawful Attorney (hereinafter called as Lead Member) to exercise all or any of the powers for and on behalf of the Consortium in regard to submission of the Bid and if required, submission of Bid against RFP (in the event selected as the qualified Bidder). We also authorize the said Lead Member to undertake the following acts

(i) To submit Bid on behalf of Consortium Members. (ii) To do any other act or submit any information and document related to the above Bid.

We as the Member of the Consortium agree and undertake to ratify and confirm all whatsoever the said Attorney/Lead Member has done on behalf of the Consortium Members pursuant to this Power of Attorney and the same shall bind us and deemed to have been done by us.

IN WITNESS WHEREOF M/s …………………………………………..……., as the Member of the Consortium have executed these presents on this……….. day of …….., 20.....under the Common Seal of our company.

For and on behalf of Consortium Member M/s………………………….

-------------------------- (Signature, Name and Designation of Person Authorized by the board as per Clause 2.4.1.1 (B) iii (b)

(Name: Designation: Place: Date:)

Accepted



--------------------------------- (Signature, Name, Designation and Address of the person Authorized by the board of the Lead Member as per Clause 2.4.1.1 (B) iii(a)

Attested

--------------------- (Signature of the executant)

------------------------------ (Signature & stamp of Notary of the place of execution)

Place:---------------- Date:------------------.



6.3 Consortium Agreement

(To be on non-judicial stamp paper of appropriate value as per Stamp Act relevant to place of execution, duly signed on each page. Foreign entities submitting Bid are required to follow the applicable law in their country)

FORM OF CONSORTIUM AGREEMENT BETWEEN M/S........................................, M/S........................................., M/S..................................... AND M/S...................................

FOR (……………………………) AS PER CLAUSE 2.2.4

THIS Consortium Agreement (hereinafter referred to as “Agreement”) executed on this....................... day of ..................Two thousand.................. between M/s......................................................................... a company incorporated under the laws of ...................................... and having its Registered Office at ................................ (hereinafter called the "Party 1”, which expression shall include its successors, executors and permitted assigns), M/s ...................................................... a company incorporated under the laws of ...................................... and having its Registered Office at ................................ (hereinafter called the "Party 2”, which expression shall include its successors, executors and permitted assigns) and M/s....................................................... a Company incorporated under the laws of ......................................................... and having its Registered Office at ............................................................ (hereinafter called the "Party n", which expression shall include its successors, executors and permitted assigns) (The Bidding Consortium should list the name, address of its registered office and other details of all the Consortium Members) for the purpose of submitting the Bid in response to the RFP and in the event of selection as Successful Bidder to comply with the requirements as specified in the RFP. Party 1, Party 2, and Party n are hereinafter collectively referred to as the “Parties” and individually as a “Party”.

WHEREAS, TATA Power Delhi Distribution Ltd, the Procurer had invited Bids, vide RFP dated …. [Insert date] issued to……………. [Insert the name of purchaser of RFP]

AND WHEREAS Clause 2.2.4 of the RFP stipulates that the Bidders qualifying on the strength of a Bidding Consortium shall submit a legally enforceable Consortium Agreement in a format specified in the RFP, whereby the Consortium Members undertake to submit the Contract Performance Guarantee as required as per the provisions of the RFP, as specified herein.

NOW THEREFORE, THIS INDENTURE WITNESSTH AS UNDER:

In consideration of the above premises and agreement all the parties in this Consortium do hereby mutually agree as follows: 1. In consideration of the selection of the Consortium as the Successful Bidder by the Procurer,

we the Members of the Consortium and Parties to the Consortium Agreement do hereby



unequivocally agree that M/s........................................................... (Insert name of the Lead Member), shall act as the Lead Member as defined in the RFP for self and agent for and on behalf of ………. (the names of all the other Members of the Consortium to be filled in here).

2. The Lead Member is hereby authorized by the Members of Consortium and Parties to the Consortium Agreement to bind the Consortium and receive instructions for and on behalf of all Members.

3. The Lead Member shall be liable and responsible for ensuring the individual and collective

commitment of each of the Members of the Consortium in discharging all their respective assignments. Each Consortium Member further undertakes to be individually liable for the performance of its part of the obligations without in any way limiting the scope of collective liability envisaged in this Agreement.

4. This Consortium Agreement shall be construed and interpreted in accordance with the Laws

of India and courts at New Delhi alone shall have the exclusive jurisdiction in all matters relating thereto and arising there under.

5. It is hereby agreed that the Lead Member shall furnish the EMD, as stipulated in the RFP, on

behalf of the Consortium.

6. It is hereby agreed that in case of selection of Bidding Consortium as the Successful Bidder, the Parties to this Consortium Agreement do hereby agree that they shall furnish the Contract Performance Guarantee in favor of the Procurer, as stipulated in the RFP. The Lead Member shall be responsible for ensuring the submission of the CPG on behalf of all the Consortium Members.

7. It is further expressly agreed that the Consortium Agreement shall be irrevocable and, for the

Successful Bidder, shall remain valid over the term of the assignment, unless expressly agreed to the contrary by the Procurer.

8. The Lead Member is authorized and shall be fully responsible for the accuracy and veracity of the

representations and information submitted by the Consortium Members respectively from time to time in response to the RFP for the purposes of the Bid.

9. It is expressly understood and agreed between the Members that the responsibilities and

obligations of each of the Members shall be as delineated as annexed hereto as Annexure-I forming integral part of this Agreement. It is further agreed by the Members that the above sharing of responsibilities and obligations shall not in any way be a limitation of joint and several responsibilities and liabilities of the Members.

10. It is clearly agreed that the Lead Member shall ensure performance under the agreements and

if one or more Consortium Members fail to perform its /their respective obligations under the agreement(s), the same shall be deemed to be a default by all the Consortium Members.

11. It is hereby expressly agreed between the Parties to this Consortium Agreement that neither Party

shall assign or delegate its rights, duties or obligations under this Agreement except with prior written consent of the Procurer.

This Consortium Agreement

(a) has been duly executed and delivered on behalf of each Party hereto and constitutes the legal,

valid, binding and enforceable obligation of each such Party,



(b) sets forth the entire understanding of the Parties hereto with respect to the subject matter hereof;

(c) may not be amended or modified except in writing signed by each of the Parties and with

prior written consent of Procurer:

IN WITNESS WHEREOF, the Parties to the Consortium Agreement have, through their authorized representatives, executed these presents and affixed common seals of their respective companies on the Day, Month and Year first mentioned above.

Common Seal of ................ For and on behalf of has been affixed in my/our Consortium Member (party 1) presence pursuant to the M/s…………………………. Board of Director’s resolution dated ..................

……………………………….. (Signature) (Signature of authorized

representative) Name: …………………. Name: ……………………….. Designation:………………….. Designation: ……………………..

Place: ……………………. Date: …………………………

Witness5: 1 ……………………………………. (Signature) Name ………………………………. Designation...........………………….

2 ……………………………………. (Signature) Name ………………………………. Designation...........………………….

Common Seal of ................ For and on behalf of

has been affixed in my/our Consortium Member (Party n) presence pursuant to the M/s………………………….

Board of Director’s resolution dated ......................

5 Separate witness for each Consortium Member should fill in the details



………………………………. ……………………………………. (Signature) (Signature of authorized

representative) Name: Name: Designation: Designation: Place: Date:

WITNESS 1. ……………………………………. (Signature) Name ………………………………. Designation...........…………………..

2. ……………………………………. (Signature) Name ………………………………. Designation...........…………………..

Attested:

……………………………. (Signature) (Notary Public)

Place: …………………………. Date: …………………………….



6.4 Format for Clarifications Sought

Sl. No. Clause No.

Existing provision Clarification required

Suggested text for the amendment

Rationale for the Clarification or

Amendment

This format shall be used for submission of request for clarifications/amendments on the RFP Documents in excel frmat

……………………………………………….. (Signature & Name of the person Authorized By the board)



6.5. Format for Board Resolution

(Format for the Board resolution to be passed)

The Board, after discussion, at the duly convened Meeting on ………… (Insert date), with the consent of all the Directors present and in compliance of the provisions of the Companies Act, 1956, passed the following Resolution: 1. RESOLVED THAT Mr./Ms. ………………., be and is hereby authorized to do on our behalf, all such acts, deeds and things necessary in connection with or incidental to our Bid for "Development of Power Portfolio Management and Scheduling Solution” in the country of India, including signing and submission of all documents and providing information / Bid to TATA Power Delhi Distribution Ltd, representing us in all matters before TATA Power Delhi Distribution Ltd, and generally dealing with TATA Power Delhi Distribution Ltd in all matters in connection with our bid for the said Project. (To be provided by the Bidding Company or the Lead Member of the Consortium) [Note: In the event the Bidder is a Bidding Consortium, in place of the above resolution, the following resolutions are to be provided] FURTHER RESOLVED THAT approval of the Board be and is hereby accorded to participate in consortium with M/s ------------[Insert the name of other Members in the Consortium] and Mr./Ms. ………………., be and is hereby authorized to execute the Consortium Agreement. Further, the RFP Document have been read, examined and understood and also the Bid has been reviewed and each element of the Bid is agreed to. (To be provided by the each Member of the Bidding Consortium including Lead Member) FURTHER RESOLVED THAT Mr./Ms. ………………., be and is hereby authorized to execute the Power of Attorney in favour of the Lead Member. (To be provided by the each Member of the Bidding Consortium except the Lead Member) And 2. FURTHER RESOLVED THAT approval of the Board be and is hereby accorded to M/s. ………. (Insert name of Bidding Company/ Consortium Member(s)) to use our financial capability for meeting the Qualification Requirements for "Development of Power Portfolio Management and Scheduling Solution” issued by the Procurer. We have noted the amount of the Contract Performance Guarantee required to be submitted as per Clause 2.13 of the RFP and confirm that in the event of failure by M/s…….(Insert Name of Bidding Company/ Consortium Member(s)) to submit the Contract Performance Guarantee, we shall submit the Contract Performance Guarantee. (To be passed by the Parent/Affiliate(s) whose financial credentials have been used.) Certified true copy ----------------------------



(Signature, Name and stamp of Company Secretary/Director) Notes: 1) This certified true copy should be submitted on the letterhead of the Company, signed by the Company Secretary/Director. 2) Memorandum and Articles of Association of the Bidder and its Parent/Affiliate(s) whose credentials have been used should be submitted. 3) The contents of the format may be suitably re-worded indicating the identity of the entity passing the resolution. 4) This format may be modified only to the limited extent required to comply with the local regulations and laws applicable to a foreign entity submitting this resolution. For example, reference to Companies Act 1956 may be suitably modified to refer to the law applicable to the entity submitting the resolution. However, in such case, the foreign entity shall submit an unqualified opinion issued by the legal counsel of such foreign entity, stating that the Board resolutions are in compliance with the applicable laws of the respective jurisdictions of the issuing company and the authorizations granted therein are true and valid.



6.6 Format of Earnest Money Deposit

To: Mr. Ashis Kumar Dutta HOG (PMG) TATA Power Delhi Distribution Ltd., CENNET SCADA Building, Near PP-3 Grid, Pitampura, Delhi – 100 034 Fax-66050608 WHEREAS, (Name of the Bidder) ___________________________________________ (hereinafter called “the BIDDER”) has submitted his bid dated______________ for the (Name of Contract) __________________________________ (hereinafter called “the BID”). KNOW ALL men by these presents we (Name of the Bank) _______________________________ of (Name of the Country) ______________________________________ having our registered office at_______________________(hereinafter called “the BANK) are bound unto the Tata Power Delhi Distribution Limited (DISCOM) in the sum of ______________________ for which payment well and truly to be made to the DISCOM the Bank binds himself, his successors and assigns by these presents. SEALED with the Common Seal of the said Bank this _______ day of _________ 20_____. The CONDITIONS of this obligation are: i) If the Bidder withdraws his Bid during the period of bid validity specified in the Proforma of Bid or ii) If the Bidder having been notified of the acceptance of his Bid by TPDDL during the period of bid

validity fails or refuses to furnish the Contract Performance Bank Guarantee, in accordance with the Instructions to Bidders.

We undertake to pay TPDDL up to the above amount upon receipt of its first written demand, provided that in its demand TPDDL will note that amount claimed by it is due to it owing to the occurrence of one or both conditions, specifying the occurred condition or conditions. This Guarantee will remain in force up to and including the date (No of days as mentioned in tender enquiry) days after the closing date of submission of bids as stated in the Invitation to Bid or as extended by you at any time prior to this date, notice of which extension to the Bank being hereby waived, and any demand in respect thereof should reach the Bank not later than the above date. DATE……………… SIGNATURE OF THE BANK……………………….. WITNESS……………………………. SEAL………………………... (Signature, Name & Address) (At least 2 witnesses)



6.7 Financial Quote

APPLICATION COST (A)

Module Financial Quote (in INR)

Portfolio Optimization

Workflow Automation

Load Forecasting

Supply Forecasting

Price Forecasting

Taxes, Levies and Duties (With Break UP)

Total

Annual Maintenance Cost (To be quoted separately for each year) (C )

Financial Quote (in INR) Taxes (With Break UP)

Year 1

Year 2

Year 3

Total

IMPLEMENTATION COST (D) Financial Quote (in INR)

Implementation Cost

Taxes, Levies and Duties (With Break UP)

Total

Total financial quote for the complete project which shall be considered for evaluation purpose (Sum A to D)

CHANGE REQUEST

Amount per change request for FY 15-16 or year in which the contract is awarded (Rs/manhours) (A) Annual escalation (%)* (B)

* Annual escalation shall be applied over the amount quoted in column A



6.8 Format for Disclosure

(On the Letter Head of Bidding Company / Each Member in a Bidding Consortium) Disclosure

To: Mr. Ashis Kumar Dutta HOG (PMG) TATA Power Delhi Distribution Ltd., CENNET SCADA Building, Near PP-3 Grid, Pitampura, Delhi – 100 034 Fax-66050608

Sub: Bidders’ Disclosure for Bid for Development of Power Portfolio Management and Scheduling Solution to Procurer in response to the RFP dated ………… [Insert date] We hereby declare that our Parent, Affiliate or Ultimate Parent with which we have direct or indirect relationship are not separately participating in this Bid. We further declare that the above statement is true and correct. We are aware that if at any stage it is found to be incorrect, our Bid will be rejected and if LoI has been issued, the same will be cancelled and the available bank guarantees will be encashed.

(Signature & Name of the person Authorized By the board)



6.9 Details of Projects Implemented In Past

(a separate sheet for each project should be provided)

Assignment Name:

Approx. value of Contract (in INR or US$)

Country: Location within country:

Duration of Assignment: No. of Person Months:

Name of Employer:

Approx. Value of Services provided (in INR) (optional)

Address and Contact numbers for reference* (Bidders should also provide client certificates for the assignment):

Name of Senior Staff involved and functions performed:

Client Certificate (Y/N) Certificate/Proof to be provided

Narrative Description of Project:

Description of Actual Services Provided:

* if Bidding Company fails to establish contact with reference as required by Procurer, then such projects will not be considered in Evaluation.



6.10 Format for CV

Proposed Position: ____________________________________________________ Name of Firm: _____________________________________________________ Name of Staff:________________________________________________________ Profession:__________________________________________________________ Date of Birth:_________________________________________________________ Years with Firm/Entity:-______________________________________________ Nationality: ______________________________________ _________ Membership in Professional Societies: ____________________________________ Detailed Tasks Assigned: ___________________________________________________________________ Key Qualifications: [Give an outline of staff member’s experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations.] Education: [Summarize college/university and other specialized education of staff member, giving names of schools, dates attended, and degrees obtained.] Employment Record: Experience in Module Deployment:

S No Module name Number of Organizations

Number of years (please mention from and to date)

Details of specific responsibilities of the employee

Languages: [For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading, and writing] Certification: I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience. _____________________________________________ Date: ______________ [Signature of staff member and authorized representative of the Firm] Day/Month/Year Full name of staff member:______________________________________ Signature:______________________ (Authorized Representative) Full Name: ________________________ Title: _____________________________ Address: __________________________



6.11 Format for Qualification Requirement

On the letter head To, Mr. Ashis Kumar Dutta HOG (PMG) TATA Power Delhi Distribution Ltd., CENNET SCADA Building, Near PP-3 Grid, Pitampura, Delhi – 100 034 Fax-66050608 Dear Sir, Sub: Bid for Development of Power Portfolio Management and Scheduling Solution through competitive bidding process in response to the RFP dated …. [Procurer to insert date]. [Note: Applicable in case of Bidding Company] We certify that the Bidding Company had a minimum Networth of Rs.---- Crore (Rupees ------ Crore) or equivalent US$ based on unconsolidated audited annual accounts of any of the last three (3) financial years ----- [indicate last three financial years] [Strike out the financial years not applicable]. This Networth has been calculated in accordance with instructions provided in clause 2.1.2.1 of the RfP. For the above calculations, we have considered the Networth by Bidding Company and/ or its Parent/ Affiliates for the financial year as per following details:

Name of Company

Relationship with Bidding Company*

Networth (Rs. Crore)

Financial Year

1

2

3

….

Total Networth

* The column for “Relationship with Bidding Company” is to be filled only in case the financial capability of Parent/Affiliate has been used for meeting Qualification Requirements. Further, documentary evidence to establish the relationship as on seven (7) days prior to the Bid Deadline, duly certified by a practicing Company Secretary/Statutory Auditor is required to be attached with the format. [Note: Applicable in case of Bidding Consortium] (To be filled by each Member in a Bidding Consortium separately)

i. Name of Member: ii. Total Networth requirement: Rs crores



For the above calculations, we have considered Networth by Member in Bidding Consortium and/ or Parent/ Affiliate for financial year as per following details:

Name of Company

Relationship with Member* (Parent/ Affiliate)

Networth (Rs. Crore)

Company 1

---

---

Total

* The column for “Relationship with Bidding Company” is to be filled only in case the financial capability of Parent/Affiliate has been used for meeting Qualification Requirements. Further, documentary evidence to establish the relationship as on seven (7) days prior to the Bid Deadline, duly certified by a practicing Company Secretary/Statutory Auditor is required to be attached with the format. Yours faithfully (Signature & Name of the person (Signature and Stamp of Authorised by the Board) Statutory Auditor/Chartered Accountant) Date: Note: Along with the above format, in a separate sheet, provide details of computation of Networth duly certified by Statutory Auditor.



6.12 Format for Performance Bank Guarantee

(On Rs.100/- Stamp Paper) Note: (a) Format shall be followed in toto (b) Claim period of one month must be kept up (c) The guarantee to be accompanied by the covering letter from the bank confirming the signature to the guarantee ----------------------------------------------------------------------------------------------------------------------------------- Insert the name of individual entity as Per Clause [2.12] PBG No.……………………………. Order/Contract No…………………dated…………… 1. You have entered into a Contract No _____________________________________ with M/s._____________________________________________ (hereinafter referred to as “the Vendor”) for the supply of ___________________________________ (hereinafter referred to as" the said Solution”) for the price and on the terms and conditions contained in the said contract. 2. In accordance with the terms of the said contract, “the Vendor” agreed to furnish you with an irrevocable, unconditional and acceptable bank guarantee for 10% of the value of contract and to be valid till the end of Guarantee period plus one month towards “Contract performance”. For this purpose you have agreed to accept the guarantee. 3. In consideration thereof, we, ______________________________________________ hereby irrevocably and unconditionally guarantee to pay to you on demand but in any case before the end of five working days from the date of the claim and without demur and without reference to “the Vendor” such amount or amounts not exceeding the sum of Rs.___________ (Rupees _______________________________________________________ only) being _______% (_______ percent) of the total value of the contract on receipt of your intimating that “the Vendor” has not fulfilled his contractual obligations. You shall be the sole judge for such non-fulfillment and “the Vendor” shall have no right to question such judgment. 4. You shall have the right to file / make your claim on us under the guarantee for a further period of one month from the date of expiry. 5. This guarantee shall not be revoked without express consent and shall not be affected by your granting time or any other indulgence to “the Vendor”, which shall include but not be limited to, postponement from time to time of the exercise the same in you or any right which you may have against “the Vendor” and to exercise the same in any covenant contained or implied in the said contract or any other course or remedy or security available to you, and our Bank shall not be released from its obligations under this guarantee by your exercising any of your rights with reference to matters aforesaid or any of them or by reasons of any other act or forbearance or other acts of omission or commission on your part or any other indulgence shown by you or by any other matter or thing whatsoever which under the law would, but for this provision have the effect of relieving our bank from its obligation under this guarantee. 6. We also agree that you shall be entitled at your option to enforce this guarantee against our bank as a principal debtor, in the first instance, notwithstanding any other security or guarantee that you may have in relation to “the Vendor’s” liabilities in respect of the premises 7. This guarantee shall not be affected by any change in the constitution of our Bank or “the Vendor” or for any other reason whatsoever. 8. Any claim / extension under the guarantee can be lodge-able at outstation banks or at Delhi branch and claim will also be payable at Delhi Branch (to be confirmed by Delhi Branch by a letter to that effect in case BG is from the branch outside Delhi)



9. Notwithstanding anything herein contained, our liability under this guarantee is limited to Rs.___________________ (Rupees________________________________________ only and the guarantee will remain in force upto and including _________(Date) and shall be extended from time to time for such period or period as may be desired by “the Vendor”. 10. Unless a demand or claim under this guarantee is received by us in writing within one month from____________ (expiry date) i.e. on or before _____________ (claim period end date), we shall be discharged from all liabilities under this guarantee thereafter. Dated at___________________ this_______________ day of ___________ 200__ Witness Bank’s rubber stamp 1. ________________________ Banks full address Designation of Signatory 2. ________________________ Bank official number



6.15 Proforma for “Indemnification On Statutory Compliances”

(To be submitted by the successful Bidder individually to TPDDL within seven days of award of work) (Certificate No. CCP/001) Name of the Project Letter of Award / Contract No. Dated Name of the Associate Scheme No. / Job No. By this confirmation we, ___________________________________________________ (Associate) are formally bound to M/s. TPDDL towards any sum which may be imposed, levied or hereinafter recovered by the Provident Fund Organization under the provisions of the Employees of the Provident Fund and Miscellaneous Provisions Act 1952 in respect of employees employed by us. We well and truly bind ourselves and our heirs executors administrators and representatives jointly severely and respectively for the above payment only to be paid to M/s. TPDDL. AND WHEREAS we, _______________________________________________ (Associate) is making compliance of the Employees Provident Fund and Miscellaneous Provisions Act 1952, have entered into the above written bond for the indemnity to M/s. TPDDL against all losses from the acts or default of the said Associate in respect of compliance of the Provident Fund Act. Similarly we hereby confirm that we have complied with all statutory and local laws and nothing is outstanding with regard to Local Sales Tax, Labour Laws, Local Municipal dues, Electricity dues etc. We have entered into the above written bond for the indemnity to M/s.TPDDL against all losses from the acts or default of the said Associate in respect of compliance of the Local Sales Tax Laws, Local Laws, Labour Laws, Local Municipal Dues, Electricity dues etc. NOW THE CONDITION, of the above written bond is as such that if the Associate during the period of this contract commits any default or fails to make payment of Contributions in respect of his employees to the Employees Provident Fund Organization, he shall indemnify the Principal Employer M/s.TPDDL from all and every loss and damage caused to them from any act, omissions or negligence of the said Associate in respect of compliances under the Employees Provident Fund and Miscellaneous Provisions Act, 1952. IN WITNESS to the above written bond we have here to set our hands, with our free consent. Dated Signature Place Name Designation (Company Seal)



6.16 Proforma for “No Demand Certificate” By Associate

(On Company’s Letter head or with Company Seal) (To be submitted by the Associate to TPDDL Accounts Department at the time of receipt of full and final payment) (Certificate No. CCP/002) Name of the Project Order/ Contract No. Dated Name of the Associate Scheme No. / Job No. We, M/s.____________________________________________ (Associate) do hereby acknowledge and confirm that we have received the full and final payment due and payable to us from TPDDL, in respect of our aforesaid Order No _____________ dated___________ including amendments, if any, issued by TPDDL to our entire satisfaction and we further confirm that we have no claim whatsoever pending with TPDDL under the said contract / W.O. Notwithstanding any protest recorded by us in any correspondence, documents, measurement books and / or final bills etc., we waive all our rights to lodge any claim or protest in future under this contract. We are issuing this “NO DEMAND CERTIFICATE” in favour of TPDDL, with full knowledge and with our free consent without any undue influence, misrepresentation, coercion etc. Dated Signature Place Name Designation (Company Seal)



6.17 Bank Details

To, Insert the name of individual entity as Per Clause [2.12] Sub: e-Payments through National Electronic Fund Transfer (NEFT) OR Real Time Gross Settlement System (RTGS) Dear Sir, We request and authorize you to affect e-payment through NEFT/RTGS to our Bank Account as per the details given below:-

Vendor Code : Title of Account in the Bank : Account Type :

(Please mention here whether account is Savings/Current/Cash Credit)

Bank Account Number :

Name & Address of Bank :

Bank Contact Person’s Names : Bank Tele Numbers with STD Code :

Bank Branch MICR Code :

(Please enclose a Xerox a copy of a cheque. This cheque should not be a payable at par cheque)

Bank Branch IFSC Code :

(You can obtain this from branch where you have your account)

Name of the Authorized Signatory : Contact Person’s Name Official Correspondence Address

: :

We confirm that we will bear the charges, if any, levied by our bank for the credit of NEFT/RTGS amounts in our account. Any change in above furnished information shall be informed to TPDDL well in time at our own. Further, we kept TPDDL indemnified for any loss incurred due to wrong furnishing of above information. Thanking you, For ____________________ (Authorised Signatory) (Signature with Rubber Stamp) Certification from Bank: We confirm that we are enabled for receiving NEFT/RTGS credits and we further confirm that the account number (specify Bank a/c no.) of (Please mention here name of the account holder), the signature of the authorized signatory and the MICR and IFSC Code of our branch mentioned above are correct.



This also is certified that the above information is correct as per Bank record (Manager’s/ Officers Signature under Bank Stamp)



6.18 Proforma for Advance Bank Guarantee

(On Rs.100/- Stamp Paper)

Note: (a) Format shall be followed in toto (b) Claim period of six months must be kept up (c) The guarantee to be accompanied by the covering letter from the bank confirming the signature to the guarantee ------------------------------------------------------------------------------------------------------------------------------------ Insert the name of individual entity as Per Clause [2.12] Advance Payment B.G.No…………………… Contract No…………………dated……………

1.You have entered into a Contract No________________________________________ with M/s._________________________________________ (hereinafter referred to as “the Vendor”) for the supply and delivery of ________________________________

(hereinafter referred to as" the said Solution”) for the price and on the terms and conditions contained in the said contract.

2. In accordance with the terms of the said contract, you have agreed to make an advance payment of Rs._______________ (Rupees_____________________________________ only) being _______% (________percent) of the total value of the contract on “the Vendor” furnishing you with an irrevocable, unconditional and acceptable bank guarantee to be valid till the date of receipt of Scheduling and Workflow Automation Modules of “the said Solution” covered by your above mentioned contract. For this purpose you have agreed to accept our guarantee.

3. In consideration thereof, we, __________________________________________ hereby irrevocably and unconditionally guarantee to pay to you on demand but in any case before the end of five working days from the date of the claim and without demur and without reference to “the Vendor” such amount or amounts not exceeding the sum of Rs.___________ (Rupees ___________________________________ only) being ______% (______percent) of the total value of the contract on receipt of your intimating that “the Vendor” has not fulfilled his contractual obligations. You shall be the sole judge for such non-fulfillment and “the Vendor” shall have no right to question such judgment.

4. You shall have the right to file / make your claim on us under the guarantee for a further period of one month from the date of expiry.

5. This guarantee shall not be revoked without express consent and shall not be affected by your granting time or any other indulgence to “the Vendor”, which shall include but not be limited to, postponement from time to time of the exercise the same in you or any right which you may have against “the Vendor” and to exercise the same in any covenant contained or implied in the said contract or any other course or remedy or security available to you, and our Bank shall not be released from its obligations under this guarantee by your exercising any of your rights with reference to matters aforesaid or any of them or by reasons of any other act or forbearance or other acts of omission or commission on your part or any other indulgence shown by you or by any other matter or thing whatsoever which under the law would, but for this provision have the effect of relieving our bank from its obligation under this guarantee.

6. We also agree that you shall be entitled at your option to enforce this guarantee against our bank as a principal debtor, in the first instance, notwithstanding any other security or guarantee that you may have in relation to “the Vendor’s” liabilities in respect of the premises



7. This guarantee shall not be affected by any change in the constitution of our Bank or “the Vendor” or for any other reason whatsoever.

8. Any claim / extension under the guarantee can be lodge-able at outstation banks or at Delhi branch and claim will also be payable at Delhi Branch (to be confirmed by Delhi Branch by a letter to that effect)

9. Notwithstanding anything herein contained, our liability under this guarantee is limited to Rs.___________________ (Rupees___________________________________________ only) and the guarantee will remain in force upto and including _________(Date) and shall be extended from time to time for such period or period as may be desired by “the Vendor”.

10. Unless a demand or claim under this guarantee is received by us in writing within one month from____________ (expiry date) i.e. on or before _____________ (claim period end date), we shall be discharged from all liabilities under this guarantee thereafter. Dated at ___________________this _______________ day of ___________ 200_____ Witness Bank’s rubber stamp 1. ________________________ Banks full address Designation of Signatory 2. ________________________ Bank official number



6.19 Undertaking for Competence of Employee

(To be submitted by the successful Bidder individually to each DISCOM and SLDC within seven days of award of work) Name of Associate : Tender No. : Item : With reference to the tender mentioned above, I/We _______________________________, hereby undertake that the employee(s) engaged by M/s __________________________ for the job against said tender shall be competent in all respect, commensurate to the nature of job.

Date: _____________________________ ( ) Authorized Signatory For M/s Seal



6.20 No Black Listing Format

TO WHOM SO EVER IT MAY CONCERN

(Against Tender No.:_____)

It is certified that Bidder Name( ) has no history of litigation or arbitration resulting from any of the

contracts executed or currently under execution.

Project Employer Dispute

Year

Dispute Brief (Cause

and Matter in Dispute)

Means of

Resolution: Litigation/

Arbitration/ Mediation

Disputed Amount

(USD)

Award

(For/ Against)

Date: _____________________________ ( ) Authorized Signatory For M/s Seal



7. ANNEXURES

Annexure 1: Billing Parameters

General:

Bill Components

Variables

Description Unit of Measurement

Source Source Format

Capacity Charges (diff formula for coal and hydro stn)

AFC Annual Fixed Charges Rs Tariff orders issued by CERC/DERC

pdf

NDM Number of days in the month

Number

NDY Number of days in the year Number

PAFM* Plant Availability Factor for the Month

Percentage Regional Energy Account issued by NRPC/ERPC/SLDC

pdf

NAPAF Normative Annual Plant Availability Factor

Percentage Tariff orders issued by CERC/DERC

pdf

Entt TPDDL entitlement in the plant capacity

Percentage Allocation orders issued by NRPC

pdf

Variable charges (DWL * ECR) but ECR has diff formula for thermal and hydro stn

DWL* Scheduled drawal kWh

Regional Energy Account issued by NRPC/ERPC/SLDC.

pdf

ECR Energy Charge Rate Rs/kWh Calcuated (diff formula for coal & gas stn)

GHR Gross station Heat Rate kCal/kWh Tariff orders issued by CERC/DERC

pdf

SFC Specific Fuel oil Consumption

ml/kWh Tariff orders issued by CERC/DERC

pdf

AUX Normative auxiliary energy consumption


pdf

CVSF Calorific Value of Secondary Fuel

kCal/ml as declared by the station in the invoice

scanned pdf



Bill Components

Variables



LPPF weighted average Landed Price of Primary Fuel

Rs/kg as declared by the station in the invoice

scanned pdf

CVPF Calorific Value of Primary Fuel

kCal/kg as declared by the station in the invoice

scanned pdf

LC normative Limestone Consumption

kg/kWh as declared by the station in the invoice

scanned pdf

LPL weighted average Landed Price of Limestone


pdf

DE Annual Design Energy MWh Tariff orders issued by CERC/DERC

pdf

FEHS Free Energy for Home State Percentage Tariff orders issued by CERC/DERC

pdf

Other charges

NRLDC/ERLDC charges

Income tax

FERV

Deferred Tax Liability

Trading Margin (for MPL & CLP)

Transmission charges (for Aravali, CLP & DVC)

URS charges (credit)

Secondary Fuel annual adjustment

Water charges

FPA (may be required to be calculated for MTPS)

* to be calculated separately for MPL

State Genco Bills:

Bill Components

Variables Description Unit of Measurement


Capacity Charges (diff formula for

AFC Annual Fixed Charges Rs Tariff orders issued by CERC/DERC

pdf

NDM Number of days in the month

Number



Bill Components



coal and hydro stn)

NDY Number of days in the year

Number

PAFM Plant Availability Factor for the Month

Percentage Regional Energy Account issued by NRPC/ERPC/SLDC

pdf

NAPAF Normative Annual Plant Availability Factor


pdf

Entt TPDDL entitlement in the plant capacity

Percentage Allocation orders issued by NRPC

pdf

Variable charges (DWL * ECR) but ECR has diff formula coal (RPH) and for gas (PPCL, Bawana, GT) stn

DWL

Scheduled drawal (separately for CC and OC in case of gas stations)

kWh Regional Energy Account issued by SLDC

pdf

SFC Seconday Fuel oil Consumption (two SFC for RPH)

ml/kWh Tariff orders issued by CERC/DERC

pdf

GHR

Gross station Heat Rate (separately for CC and OC in case of gas stations)

kCal/kWh Tariff orders issued by CERC/DERC

pdf

AUX

Normative auxiliary energy consumption (separately for CC and OC in case of gas stations)


pdf

CVSF Calorific Value of Secondary Fuel (two CVSF for RPH)

kCal/ml as declared by the station in the invoice

scanned pdf

LPPF weighted average Landed Price of Primary Fuel


scanned pdf

CVPF Calorific Value of Primary Fuel

kCal/kg as declared by the station in the invoice

scanned pdf

Nuclear Power Bills:

Bill Components



Variable charges

DWL Scheduled drawal kWh Regional Energy Account issued by NRPC

pdf



Bill Components



Rate Base Rate Rs/kWh Tariff orders issued by DAE

Scanned pdf

Rate Heavy water Lease Adj. Charges

Rs/kWh Notifications issued by DAE

Scanned pdf

Rate Insurance Non- Nuclear Zone Stock


Scanned pdf

Rate Decommissioning Charges


Scanned pdf

Rate Insurance for terrorism


Scanned pdf

Rate Insurance Non-Nuclear Zone Property


Scanned pdf

Rate Heavy water make-up Charges


Scanned pdf

Rate Additional Charges of heavy water


Scanned pdf

Rate Insurance Towards Civil Liability Nuclear Bill


Scanned pdf

Rate Self Insurance Fund for Hot Zone Assets


Scanned pdf

CLP Bills:

Bill Components

Variables



Capacity Charges

DC Declared Capacity

MWh

Daily declared capacity of CLP to be captured and accumulated at the end of the month

scanned pdf

CC_Rate Capacity Charges Rate

Rs/kWh PPA (revised every year)

scanned pdf

Variable Charges

DWL Scheduled drawal

kWh

Regional Energy Account issued by NRPC, to be grossed up for Haryana losses

pdf

ECR Energy Charge Rate

Rs/kWh Calculated

Q_NHR Quoted Net Heat Rate

kCal/kWh PPA scanned pdf



Bill Components

Variables



LPPF Landed Price of Primary Fuel


scanned pdf

GCV Gross Calorific Value

kCal/kg as declared by the station in the invo

scanned pdf

Trading Margin

TM Trading Margin Rs Calculated (2% of CC+VC)



Annexure 2: Sample List Of Management Information Reports

(REFER EXCEL FILE ATTACHED FOR FORMATS)

1. PPC Audit format as directed by DERC Stating Current Month, PY Arrears & CY Arrears 2. PPC MIS Format Monthly, Quarterly, Half Yearly & Yearly 3. PPC MIS Summary 4. PPC Monthly format sent to the DERC 5. Form F1 as per DERC Requirement 6. Form F1 a as per DERC Requirement 7. Energy balance MTD & YTD 8. STOA Application Format 1 9. STOA Application Format 2 10. Scheduling requirement format as sent to SLDC 11. PMG MIS of Exchange bidding results 12. Daily Exchange Bid format 13. PPAC Format 14. PPAC Summary 15. Short Term weekly Bill 16. SLDC UI Bills entry Format 17. Schedule from SEM in MW 18. Demand from SEM in MW 19. Frequency from SEM in HTZ 20. Frequency Rate from SEM in Ps. 21. Sale Rate MTD & YTD For CY & PY 22. PPC Projections 23. Outage Reports Data Plant wise CSGS & Delhi Gencos 24. IEX & PXIL Sale/Purchase, Intraday/Day ahead details sheet 25. REA Verification Sheet of all plants Day Wise & Slot Wise 26. Monthly Short Term Sale/Purchase details 27. Monthly Short term Contracts Details Summary 28. Details Regarding purchase more than Rs.5 29. Monthly FC / VC details for calculating Merit order



Annexure 3 Abbreviations

AMC Annual Maintenance Contract

AMR Automated Meter Reading

CMMI Capability Maturity Model Integration

DERC Delhi Electricity Regulatory Commission

MoU Memorandum of Understanding

AMI Advance Metering Infrastructure

ARR Annual Revenue Requirement

BOCW Building & Other Construction Welfare

CERC Central Electricity Regulatory Commission

CSGS Central State Generating Station

CTU Central Transmission Utility

DAM Day Ahead Market

DC Declared Capacity

DISCOM Distribution Company

DSM Deviation Settlement Mechanism

EAI Enterprise Application Interface

EPS Electric Power Survey

ERP Enterprise Resource Planning

FAT Factory Acceptance Test

FEMA Foreign Exchange Management Act

FERV Foreign Exchange Rate Variation

FPA Fuel Price Adjustment

GCC General Conditions of Contract

GDP Gross Domestic Product

GENCO Generating Companies

GONCTD Government of National Capitol Territory of Delhi

GP Guarantee Period

IDT Inter Discom Transfer

IEGC Indian Electricity Grid Code

IEX Indian Energy Exchange

LD Liquidated Damages

LPSC Late Payment Surcharge

LTOA Long Term Open Access

MDCC Material Dispatch Clearance Certificate

MOC Monthly Operating Charges

NIT Notice Inviting Tender

NRLDC Northern Region Load Dispatch Center

PAFM Plant Availability Factor for Month

PAFY Plant Availability Factor for Year



PGCIL Power Grid Corporation of India Limited

PLF Plant Load Factor

PO Purchase Order

POC Point of Connection

PPA Power Purchase Agreement

PXIL Power Exchange India Limited

RC Rate Contract

REA Regional Energy Account

RLDC Regional Load Dispatch Center

RPC Regional Power Committee

RTA Regional Transmission Account

SAT System Administration Testing

SCC Special Conditions of Contact

SEA State Energy Account

SEI Software Engineering Institute

SEM Special Energy Meter

SI System Integration

SLA Service Level Agreement

SLDC State Load Distribution Centre

SOC System Operating Charges

STA State Transmission Account

STOA Short Term Open Access

STU State Transmission Utility

TAFM Transmission Availability Factor for Month

TAM Term Ahead Market

UI Unscheduled interchange

URS Un Requisitioned Surplus

WCT Work Contract Tax