tamus - receivingassets.system.tamus.edu/files/famis/pdf/tamusbuyspeedreceiving.pdfagenda •...
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Receiving OverviewReceiving Overview
Agenda
• Receipt Overview• Receipt Creationp• Receiving• Internal
Communication
Periscope Holdings, Inc.
Receipt Overviewp O
Overview –What are Receipts?p
Receipts enable Basic Purchasing and designatedDepartment Access users to document the receipt,p preturn and cancellation of ordered items within Buy A&M.
Receipts are created by finding the correspondingReceipts are created by finding the correspondingPurchase Order (PO) and indicating the quantity ordollar amount of an ordered good or service that hasb i d t d ll dbeen received, returned or cancelled.
Periscope Holdings, Inc.
Overview – Receipt Statuses
Status Name Description
In ProgressThe document is still being completed by the originator. It is still editable by the originator and an authorized user from the document’s business unitsdocument s business units.
Ready for Approval
The document has been submitted and is travelling down the approval path. The document cannot be edited, only approved, disapproved or cancelled.pp
Approved for Invoice
The items on the receipt have been approved and Accounts Payable users are now authorized to pay invoices for them.The document was disapproved by an approver. The document
Returnedpp y pp
can be “Reopened” by the originator to return it to “In Progress” status.
CancelledThe document has been cancelled by the originator, an approver,
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Cancelled or an authorized user from the document’s business units.
Periscope Holdings, Inc.
CreationC
Creation – Logging In
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Creation – Role Selection
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Creation – Overview
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Creation – From the PO
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Creation – From the PO (cont.)
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Creation – From Documents Dropdownp
Periscope Holdings, Inc.
Creation –From Documents Dropdown (cont.)p ( )
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ReceivingReceiving
Receiving – General Tab
Periscope Holdings, Inc.
Receiving – Items Tab
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Receiving – Receive All
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Receiving – Add Receiving
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Receiving – Add Receiving for Fixed Assets
Periscope Holdings, Inc.
Receiving – Available Receipt Actions
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Receiving – Cancellation
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Receiving – Adjustments
Buy A&M Online 2013. Periscope Holdings, Inc. 22
Internal Communication
Internal Communication –Attachments Tab
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Internal Communication –Notes Tab
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Internal Communication –Summary Taby
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Internal Communication –Submit for Approvalpp
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Internal Communication – Approval
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Internal Communication –Receipt Historyp y
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