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Microsoft Dynamics
• Microsoft Dynamics NAV delivers comprehensive business management functionality, used by more than 84,000 businesses globally
Stage 1: Inception
• Tailored CRM • Pipeline analysis
Stage 3: Contract Award & Handover
• Centrally available contract information• Setting of budgets from uploaded Bill of Quantities• Sign-off and approval protocols
Stage 4: Project Management
• Consolidated procurement for further savings• Real time proactive budget and expenditure management• Just-in-time call-offs• Site requisitioning & system access• Quality auditing of suppliers and contractors• Integrated payroll• Cost Value Reconciliation (CVR)
Stage 5: Project Summary
• Final Account• Management KPI reporting
Stage 2: PQQs and Tendering
• Integration with leading estimation packages• Touch of a button pricing of materials and subcontractor packages• Submissions based on up-to-date competitive information• Easier and faster response to tenders and PQQs
The Constructa Dynamics™ Solution
From job inception to completion: It’s about savings and efficiency
Constructa™ software is built on construction experience and attention to detail. It can handle large numbers of construction projects simultaneously, delivering high levels of value to your business at each stage. It has uniquely automated many stage processes and it creates cost efficiencies with functionality you won’t find anywhere else. Constructa™ will save you material, plant and labour costs, and ensure you are more competitive and accurate when responding to Tenders and PQQs.
We know construction inside out. That’s why Constructa™ achieves savings at every single stage of the building process. With 30 years of software experience behind it, Constructa™ is built on a Microsoft Dynamics platform tailored to the Construction industry. Constructa™ gives you the future-proofing and user-acceptance qualities you’d expect from Microsoft-based software.
Managing the business development process.Microsoft Dynamics CRM™ is a pillar of Constructa™. With its industry leading functionality, Microsoft Dynamics CRM workflow capability makes it possible for you to tailor the business development process to your business. This flexibility is at the heart of all Microsoft products.
It ensures you manage your business your way. Rather than confining you to a certain way of working, it becomes a tool that helps you achieve a better fit to your business needs and of course, we’ve moulded it to the construction industry. You can easily add fields that are important to you, establish and monitor business development Key Performance Indicators (KPIs). For example, it provides sales pipeline management and enables transparent collaboration across your business.
Speed, efficiency and accuracy. Now you can have it all.Constructa™ improves productivity in many ways. It delivers tender materials and subcontractor packages pricing at the press of a button, it uniquely verifies subcontractor taxes and insurances and allows you to complete more PQQs and submit greater numbers of more competitive tenders. As a result, the tendering process is dramatically improved to increase the likelihood of contract wins through more accurate pricing and the ability to submit more tenders. The whole process is initiated by the Estimator’s Bill of Quantities. Say goodbye to outdated pricing catalogues and guesswork. Constructa™ integrates with a number of estimating software products (including MS Excel and Conquest), so it can publish or request information from multiple suppliers simultaneously, enabling you to get the best and most up-to-date pricing quickly and easily both from suppliers and subcontractors.
Stage 1: Inception
Stage 2: PQQs and Tendering
Setting everything up.At the outset of a contract, it’s important to ensure all the necessary information has been agreed and recorded. Constructa™ allows you to define and administer all vital contract details. It’s simple to record the project commercials, providing transparency across the whole organisation. Constructa™ keeps track of it all; site information, milestone dates, contact information, payment profiles, and budgets. The Bill of Quantities, which was uploaded to the system at the PQQ and Tendering phase can now be used to set and manage budgets by defining them for each phase of the contract. Sign-off and approval protocols can be set-up so that Commercial Managers and Finance Directors proactively control spend as part of the purchasing approval workflow.
Maximise margins and cashflow.A key objective of Constructa™ is to significantly reduce your procurement costs. The Constructa™ “Procurement Workbench™” allows the efficient purchase of materials, plant, labour and subcontractor packages. Its just-in-time call-off functionality maximises cash flow. The Procurement Workbench™ provides a consolidated view of all projects’ procurement requirements. This allows the company Buyer to achieve economies of scale by purchasing across multiple projects simultaneously, resulting in lower prices.
Presentation of pre-tender information is available in the project budget from the outset. This helps facilitate and audit the procurement process by comparing budgeted costs to committed, accrued and actual costs, proactively flagging up any over commitments or project overspend in real time.
Easy access to information both locally or from site allows better control and transparency of project management. Site staff can submit requisitions, call-off material, record goods received notes and submit subcontractor valuations. This contributes to a two-way flow of information between site and office. The subcontractor ledger adheres to Construction Industry Scheme (CIS) legislation (Construction Act 2009). It allows you to record subcontractor orders, applications, valuations and payments.
Stage 3: Contract Award & Handover
Stage 4: Project Management
Stage 5: Project Summary
Constructa™ has a traffic-light system that enables auditing to ensure quality of subcontractor and supplier performance in accordance with ISO 9001 compliance. It also ensures the right subcontractor is delivering the right trade at the right time.
The Contract Sales Ledger manages applications for payment based on internal valuations. It also manages contract cash flow by providing information to support applications as well as monitoring applications, certificates and payments per contract. VAT is declared when an application is certified and payment is received.
The plant system keeps track of expected off-hire dates and emails reminders to site management to off-hire plant as per work schedule. It automates the passing of external invoices for authorised accrued plant costs. The internal plant is fully integrated with the fixed assets register. This allows you to keep track of plant costs and therefore produce a plant P&L.
Dynamics Pay™ is an integrated payroll system within Constructa™. It manages timesheets and allocates costs to projects and General Ledger. Constructa™ has a flexible Cost Value Reconciliation (CVR) which allows the project work in progress to be seen from various commercial perspectives. It provides a tailored view according to the various roles in the organisation.
Finishing up.Final Account: Constructa™ enables you to draw up a full set of accounts for each project, summarising associated purchases, sales applications and invoices, retentions, and Main Contractor Discount (MCD), in one summarised view.
Management KPI Reporting: Constructa™ keeps you informed with Management/ Key Performance Indicator (KPI) dashboard reporting including the contract’s cash position, company cash flow, Cost Value Reconciliation (CVR), performance analysis by region, material spend by type & supplier and subcontractor performance analysis.
Castle Computer Services has a proven track record. We’ve been in business for 30 years, have over 500 customers and can boast impressive in-depth construction industry experience.
Next steps We can show you precisely how Constructa™ could have saved you money on a completed project, from inception through to completion.
If you would like a demonstration, please get in touch. The demo won’t cost you a penny, but could ultimately save you a great deal.
Constructa™
Taking care of business.
Email [email protected] Phone 0845 230 1314
www.constructadynamics.com