“TAKIN’ CARE OF BUSINESS”

WITH GAP ACCESS

ILLINOIS STUDENT ASSISTANCE COMMISSION

ILLINOIS ASSOCIATION OF STUDENT FINANCIAL AID ADMINISTATORANNUAL CONFERENCE

April 8 – 10, 2015Embassy Suites, East Peoria, IL

Administer MAP in GAP Access• Student eligibility and payment information is managed and

processed via ISAC’s Gift Assistance Programs (GAP) portal, known as GAP Access

• GAP Access was introduced for the 2012-13 academic year and will eventually be used to administer all ISAC Programs

• It provides a secure authentication process for accessing student data and updated technology for managing student data

ILASFAA Conference 2015 - In Concert

Administer MAP in GAP Access• The financial aid director at each school is considered the Primary

Administrator for GAP Access and is responsible for approving staff access at their institution• There are two additional levels of system users• School Administrators can add and update access for the school’s

GAP Access users• School Users can have the ability to view and update program data

depending on the access levels given to them by an administrator• Schools should have a process in place to remove non-active users

on a frequent and regular basis

ILASFAA Conference 2015 - In Concert

ILASFAA Conference 2015 - In Concert

GAP Access Security• A 2-step authentication is required to log in to GAP Access• This enhanced security measure was implemented in January 2015• Users will be asked to answer one of the three security questions

provided at the time they signed up for access• If a user answers all 3 challenge questions incorrectly, the user’s

access will be locked and their password will need to be reset• In order to reset the password, the user must contact a GAP Access

Administrator at the school• ISAC will not be able to reset a password for users at a school

ILASFAA Conference 2015 - In Concert

“TAKIN’ CARE OF BUSINESS”

• Written by Randy Bachman while a member of “The Guess Who”• Originally a song titled White Collar Worker written about studio

recording technicians• “Takin’ Care of Business” was released in January of 1974 on

“Bachman-Turner Overdrive’s” second album• The song is the victory anthem for the National Basketball

Association's Charlotte Hornets

MAP Payment Processing• Payment requests are made via the GAP Access Portal• Schools may also send payment requests to ISAC via a File Transfer

Protocol (FTP) process• File specifications for FTP processing are available on the Electronic

Tools page in the e-Library• Payment is sent to the school on behalf of the student• Payment comes from the State Comptroller’s office• Schools must meet MAP payment claim deadline dates each term,

which are typically set at the September Commission Meeting

ILASFAA Conference 2015 - In Concert

Payment Results Summary/ Invoice Detail Reports

• This is a compilation of four reports generated by ISAC following a school’s payment request. It includes:• Payment Results Report• Payment Exception Report (if there were exceptions)• Payment Results Summary (by term)• Payment Results Summary (all terms)• This report should be printed or downloaded each time a payment

request is submitted

ILASFAA Conference 2015 - In Concert

NEW! – Dislocated Worker Fields

Eligibility: List Screen – DW Icons• Two new icons have been added to assist users in

determining which DW students are in Suspense

DW New Icons• The regular question mark -- ? -- identifies a DW student that has

missed the regular suspense date but has not missed the DW suspense date• This student is in MAP Suspense but not DW Suspense.• Although the yellow light bulb appears on this record, which usually

indicates ineligibility, if this student is confirmed as a DW at the time of the payment request, the payment request will be processed

DW New Icons

• The enclosed yellow question mark -- -- means that a DW student is in DW suspense, meaning that the student has missed both the regular suspense date and the DW suspense date• Because the student is ineligible based on the information provided,

the yellow light bulb is shown along with this icon

“MAKE IT EASY ON YOURSELF”

• Written by famous song writers Burt Bacharach and Hal David• Originally demo’ed by then virtually unknown Dionne Warwick• Recorded by Jerry Butler in 1962• A Top 20 Hit for the UK group The Walker Brothers• The Walker Brothers recording became #1 hit in the UK

Filters, Sorts, Columns

• Use the Student Lookup to get to an individual record.

• Use Filters – Eligible Records Only, Highest Transaction Only, to Lower the records on the list.

• Remove some of the columns to reduce the amount of data presented on the list.

File Transfer Protocol (FTP)

• Allows schools to identify and create payment requests outside of MAP.• Use the MAP system to deal with processing exceptions, review

reports, etc.• Does require some IT support.• Calculating awards• Creating and password protecting files• Transmitting data

ISAC Contact Information• School Services Communication Center Exclusively for school inquiries

Phone: 866.247.2172Fax: 847.831.8327E-mail: isac.schoolservices@isac.illinois.gov

• Kim Eck, Training ServicesPhone: 217-785-7139

E-mail: Kimberly.Eck@isac.illinois.gov

TCB WITH GAP ACCESS

QUESTIONS?

Thanks for participating today!