tahoe transportation district (ttd)...ix. tahoe transportation district (ttd) consent items item...

TAHOE TRANSPORTATION DISTRICT (TTD)

TRANSIT OPERATIONS COMMITTEE Meeting Agenda

Tahoe Regional Planning Agency September 9, 2011 128 Market Street 8:30 a.m. Stateline, NV

Item Action Requested Page A. Approval of Interlocal Cooperative Agreement

between the Tahoe Transportation District, Douglas County and the Carson City Regional Transportation Commission and Minor Changes to the Approved BlueGo Transit Triangle Service Plan to Improve Services Connecting the Tahoe Basin, Carson City, and Carson Valley

Recommend Approval 92

B. Follow Up and Discussion of Board Approved Simplified BlueGo Transit Fare Structure and Fare Changes for Certain Routes and Services


C. Review and Acceptance of BlueGO’s Monthly Operations Reports

Recommend Acceptance

109

BUDGET FINANCE COMMITTEE Meeting Agenda

Tahoe Regional Planning Agency September 9, 2011 128 Market Street 8:30 a.m. Stateline, NV

Item Action Requested Page A. Review and Acceptance of the District’s Financial

Statement of Operations for July 1, 2011 through July 31, 2011

Recommend Acceptance

38

B. Approval of Award of California Transit Shelter Project – Phase 1 Construction Contract to Thomas Haen Construction, Inc., Authorization of the Chairman and District Manager to Sign the Construction Contract, and Authorize the District Manager to Execute Contract Change Orders Consistent with the Public Contract Code Limits


C. Approval of a Task Order Related to the Nevada Stateline to Stateline Bikeway Phase 2 (North Demonstration) Project


D. Approval of a Revised Resolution and Claim for the State Transit Assistance Funds from the California Transportation Development Act for the El Dorado County Portion of Lake Tahoe for Transit Operations for Fiscal Year 2011-2012


TAHOE TRANSPORTATION DISTRICT (TTD) TAHOE TRANSPORTATION COMMISSION (TTC)

Meeting Agenda Tahoe Regional Planning Agency September 9, 2011 128 Market Street 9:30 a.m. Stateline, NV

All items on this agenda are action items unless otherwise noted. I. CALL TO ORDER AND GENERAL MATTERS

A. Roll Call and Determination of Quorum of TTD/TTC B. Approval of Agenda for September 9, 2011 C. Approval of Minutes of August 12, 2011

II. PUBLIC INTEREST COMMENTS

At this time, members of the public shall have the opportunity to directly address the Board. All comments are to be limited to no more than five minutes per person. The Board is prohibited by law from taking immediate action on or discussing issues raised by the public that are not listed on this agenda.

III. BUDGET FINANCE COMMITTEE REPORT IV. TRANSIT OPERATIONS COMMITTEE REPORT V. PUBLIC HEARING

Item Action Requested Page A. Public Scoping Hearing for the Draft

Environmental Impact Report/Environmental Impact Statement for the Tahoe Regional Transportation Plan and Sustainable Communities Strategy Program

Conduct Public Hearing

1

VI. TAHOE TRANSPORTATION COMMISSION (TTC) CONSENT ITEMS

Item Action Requested Page A. Approval of Nevada Department of

Transportation’s Fiscal Year 2012-2021 Work Program

Approval 11

VII. TAHOE TRANSPORTATION COMMISSION (TTC) BUSINESS ITEMS

Item Action Requested Page A. Review and Comment on Regional

Transportation Plan Draft Chapter 1, Regional Trends and Performance Measures; and Draft Chapter 5, Transportation Management Programs

Informational Only 17

VIII. ADJOURN AS TTC AND RECONVENE AS TTD

IX. TAHOE TRANSPORTATION DISTRICT (TTD) CONSENT ITEMS Item Action Requested Page

A. Review and Acceptance of the District’s Financial Statement of Operations for July 1, 2011 through July 31, 2011

Acceptance 38

B. Approval of Nevada Transit Shelter Project – Phase 1 and Authorization of Chairman and District Manager to Sign Plans and Advertise Project, Consistent with Tahoe Transportation District Purchasing Procedures, Code of Federal Regulations, and the Nevada Public Contracting Code

Approval 48

C. Approval of Award of California Transit Shelter Project – Phase 1 Construction Contract to Thomas Haen Construction, Inc., Authorization of the Chairman and District Manager to Sign the Construction Contract, and Authorize the District Manager to Execute Contract Change Orders Consistent with the Public Contract Code Limits

Approval 70

D. Approval of a Task Order Related to the Nevada Stateline to Stateline Bikeway Phase 2 (North Demonstration) Project

Approval 72

E. Approval to Release Request for Proposal for Long-Term Operations Contract of North Lake Tahoe Airport Express Bus Service

Approval 74

F. Approval of Interlocal Cooperative Agreement between the Tahoe Transportation District, Douglas County and the Carson City Regional Transportation Commission and Minor Changes to the Approved BlueGo Transit Triangle Service Plan to Improve Services Connecting the Tahoe Basin, Carson City, and Carson Valley

Approval 92

G. Follow Up and Discussion of Board Approved Simplified BlueGo Transit Fare Structure and Fare Changes for Certain Routes and Services

Approval 103

H. Approval of a Revised Resolution and Claim for the State Transit Assistance Funds from the California Transportation Development Act for the El Dorado County Portion of Lake Tahoe for Transit Operations for Fiscal Year 2011-2012

Approval 105

I. Review and Acceptance of BlueGO’s Monthly Operations Reports

Acceptance 109

X. TAHOE TRANSPORTATION DISTRICT (TTD) BUSINESS ITEMS

Item Action Requested Page A. Adoption of TTD Federal Transit Administration

Title VI Plan, Limited English Proficiency Plan, Tahoe Metropolitan Planning Organization’s “Public Participation Plan-May 9, 2008--Amended July 28, 2010” and Approval of FTA Title VI Assurance for Compliance with FTA Regulations

Approval 110

Item Action Requested Page B. Approval of Long-Term Strategy for Developing

the Political and Funding Support for Implementation of the Transit and Capital Project Programs at Lake Tahoe

Approval 191

XI. DISTRICT MANAGER REPORT XII. BOARD, COMMISSION MEMBER AND STAFF COMMENTS XIII. LEGAL BRIEFING - CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. MV Transportation, Inc. v. STATA, et al. Case No. 10-CV-0240. 9th Judicial District Court.

XIV. ADJOURNMENT COMPLIANCE WITH PUBLIC NOTICE REQUIREMENTS This notice and agenda has been posted at the TTD office and the following post offices: Stateline, Nevada and Tahoe Valley, California. The notice and agenda has also been posted at the North Tahoe Conference Center in Kings Beach, the Incline Village GID office and the North Tahoe Chamber of Commerce and on the TTD website: www.tahoetransportation.org. For those individuals with a disability who require a modification or accommodation in order to participate in the public meeting, please contact Judi White at (775) 589-5502. California Open Meeting Law Compliance Notice of this meeting was posted at least 72 hours prior to the meeting in a location that is freely accessible to members of the public. In addition, the Board has caused this agenda and all documents constituting the agenda packet to be mailed to all persons requesting such materials, and such mailing occurred at the time the agenda was posted or upon distribution to all, or a majority of all, of the members of the Board, whichever occurred first. Nevada Open Meeting Law Compliance Written notice of this meeting has been given at least three working days before the meeting by posting a copy of this agenda at the principal office of the Board and at three other separate, prominent places within the jurisdiction of the Board not later than 9 a.m. of the third working day before the meeting. Written notice of this meeting has been given by providing a copy of this agenda to any person who has requested notice of the meetings of the Board. Such notice was delivered to the postal service used by the Board not later than 9 a.m. of the third working day before the meeting for transmittal to the requester by regular mail, or if feasible for the Board and the requester has agreed to receive the public notice by electronic mail, transmitted to the requester by electronic mail sent not later than 9 a.m. of the third working day before the meeting. Supporting materials were provided to any person requesting such materials and were made available to the requester at the time the material was provided to the members of the Board or, if provided to the members of the Board at the meeting, were made available to the requester at the meeting.

Tahoe Transportation Board Meeting Minutes - August 2011

TAHOE TRANSPORTATION DISTRICT / COMMISSION BOARD MEETING MINUTES

August 12, 2011

TTD/C Board Members in Attendance: Andrew Strain, Member at Large, Chair Jennifer Merchant (for Will Garner), Placer County, Vice Chair John Breternitz, Washoe County Steve Teshara, SS-TMA Jan Colyer, TNT-TMA Norma Santiago, El Dorado County Nancy McDermid, Douglas County Angela Swanson, City of South Lake Tahoe Patrick Pittenger, Carson City Jason Van Havel, NDOT Jeff Morneau, Caltrans

Others in Attendance: Carl Hasty, Tahoe Transportation District Alfred Knotts, Tahoe Transportation District Joanie Schmitt, Tahoe Transportation District Nick Haven, Tahoe Regional Planning Agency Karen Fink, Tahoe Regional Planning Agency Judi White, Tahoe Transportation District and Tahoe Regional Planning Agency Paul Taggart, Esq, Legal Counsel

I. TAHOE TRANSPORTATION DISTRICT AND TAHOE TRANSPORTATION

COMMISSION CALL TO ORDER AND ROLL

A. Roll Call and Determination of Quorum The meeting of the Tahoe Transportation District and Tahoe Transportation Commission was called to order by Chairman Strain at 9:38 a.m., at the Tahoe Center for Environmental Sciences. Roll call was taken and it was determined a quorum was in attendance for the TTD/TTC.

B. Approval of TTD/TTC Agenda of August 12, 2011

Motion/second by Mr. Teshara/Ms. Santiago to approve the TTD/TTC agenda for today’s meeting. The motion passed unanimously.

C. Approval of TTD/TTC Meeting Minutes for July 8, 2011

Motion/Second by Mr. Teshara/Mr. Breternitz to approve the TTD and TTC minutes. The motion passed, with Ms. Colyer abstaining.

II. PUBLIC INTEREST COMMENTS No public interest comments were made.

Tahoe Transportation Board Meeting Minutes – August 2011 2

III. FINANCE COMMITTEE REPORT

Ms. Santiago reported there was not a quorum at the Finance Committee meeting. The Committee would not make a formal recommendation, but were comfortable with what was presented by staff.

IV. TRANSIT OPERATIONS COMMITTEE REPORT

Ms. Swanson reported the Transit Operations Committee recommended approving the items reviewed in the committee. However, the committee would like to have a three-party agreement between the agencies involved in the Triangle Plan and hold additional public outreach, which will delay implementation of the route changes until October 1. Additional public outreach and hearings with the impacted groups is also requested for the simplified fare structure and changes item.

V. TAHOE TRANSPORTATION COMMISSION (TTC) BUSINESS ITEMS

A. Presentation of Nevada Department of Transportation’s Fiscal Year 2012-

2021 Work Program Mr. Van Havel gave the presentation and introduced other NDOT employees in the audience. He requested to bring this item back next month before the Board to have the Board take action to approve the Work Program. Mr. Teshara asked for additional descriptions of the long-range element and the Douglas County project from Cave Rock to Spooner Summit junction. Chair Strain and Mr. Teshara are very appreciative of NDOT and their staff and their work in our communities. Action Requested: Informational Only

B. Review and Comment on Regional Transportation Plan Draft Chapter 2, Goals and Policies; and Draft Chapter 4, Existing and Proposed Transportation System Ms. Fink reviewed this item. She distributed a schedule of the Integration of the Major Regional Transportation Plan and Regional Plan Update Milestones Action Requested: Review and Comment

VI. ADJOURN AS TTC AND RECONVENE AS TTD VII. TAHOE TRANSPORTATION DISTRICT (TTD) CONSENT ITEMS

A. Review and Acceptance of the District’s Financial Statement of

Operations for July 1, 2010 through June 30, 2011 B. Authorization for District Manager to Execute Caltrans Maintenance

Agreement for the California Transit Shelter Project – Phase 1 Pending Legal Counsel Review and Approval


C. Review and Approval of Updated Consultant “Short List” for Various Professional Consulting Services and Authorization of District Manager to Execute Contracts with Those Firms Identified on the “Short List”

D. Approval of Purchase Orders, Task Orders, and Task Order Amendments Related to the BlueGO Transit Service; Environmental Special Studies for the SR89 Realignment/Fanny Bridge Project; TTD’s Program of Projects Public Outreach Campaign; and Preliminary Right-of-Way Investigation and Historical Evaluation for the US 50/Stateline Community Revitalization Project Item A was pulled for discussion. Ms. Santiago motioned to approve Consent Items B, C, and D, Mr. Teshara seconded the motion. The motion passed unanimously. Ms. Santiago requested Ms. Schmitt to review the cash flow projections for transit in Item A. Ms. Santiago made a motion to accept the District’s Financial Statement of Operations for July 1, 2010 through June 30, 2011. Mr. Teshara seconded the motion. The motion passed unanimously. Public Comment: Wally Auerbach, Auerbach Engineering, thanked the District for adding them to the Short List and is excited to be able to work with the District.

VIII. TAHOE TRANSPORTATION DISTRICT (TTD) BUSINESS ITEMS

A. Final Approval of District Manager’s Annual Performance Review Chair Strain distributed Mr. Hasty’s final performance evaluation, with incorporated comments received from other Board members and Mr. Hasty. Action Requested: Approval Mr. Teshara made a motion to approve the District Manager’s Annual Performance Review. Ms. Santiago seconded the motion. The motion passed unanimously.

B. Approval of Proposed Employment Contract for District Manager and Authorization for Board Chair to Execute Employment Contract Mr. Taggart reviewed the employment contract. Mr. Hasty requested his family business activity be included in this contract as it was in the first contract. Mr. Breternitz suggested including the performance evaluation with the contract. Mr. Taggart recommended attaching the original job description and referencing the document in Item 6 and the complete performance evaluation, referencing the development plan within Items 6 and 8. Action Requested: Approval


Ms. Santiago made the motion that the Executive Director, Carl Hasty, be given an annual compensation of $110,000 and authorize the execution of the contract with the noted changes. Mr. Breternitz seconded the motion. The motion passed unanimously. Mr. Pittenger left at 11:44. Mr. Smithson took his place. Ms. Colyer left at 11:44.

C. Approval of Implementation of BlueGo Transit Triangle Service Plan to Improve Transit Services Connecting the Tahoe Basin, Carson City, and Carson Valley Mr. Garner reviewed this item and distributed additional handouts. Mr. Hasty explained staff is looking for Board approval now and will return next month for finalization with the cooperative agreement, and pending any additional input that might be received. He also noted that the roll-out date would change to October 1, instead of the stated September 6. Action Requested: Approval Mr. Teshara made a motion to adopt the Triangle Service Plan with further direction to staff to return next month with cooperative agreements and any revisions that might be needed. Ms. Santiago seconded the motion. The motion passed unanimously. Ms. McDermid left at 12:06.

D. Approval of Implementation of Simplified BlueGo Transit Fare Structure and Fare Changes for Certain Routes and Services Mr. Garner reviewed this item. Action Requested: Approval Ms. Swanson made a motion to approve the implementation of the simplified BlueGo fare structure as noted in Attachment A, with supplemental direction to staff to roll out the changes concurrently with the start-up of the Triangle Plan as scheduled for October 1, 2011, pending public outreach, with any adjustments coming back to the September Board meeting for additional action. Ms. Santiago seconded the motion. The motion passed unanimously.

E. Informational Update and Progress Report on Capital Project Schedules and Work Tasks Mr. Knotts reviewed this item. Action Requested: Informational Only

IX. DISTRICT MANAGER REPORT Mr. Hasty reported the District will have their open house displays at the August 16 event with Senator Feinstein. He is working on talking points


regarding complete streets and will send them to the Board. He noted he will bring to the Board next month a two-year funding and legislative strategy and also the new Nevada statutes that may affect the District.

X. BOARD, COMMISSION MEMBER AND STAFF COMMENTS Chair Strain requested staff send to the Board draft agendas of the upcoming meetings in advance of the legal posting. He also requested staff to start including, as soon as possible, a transit operations summary of the metrics of the system in the meeting packets. His final request was to schedule Dennis Crabb day.

XI. LEGAL BRIEFING - CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. MV Transportation, Inc. v. STATA, et al. Case No. 10-CV-0240. 9th Judicial District Court.

The Board received an update and briefing from Counsel on the status of the MV lawsuit and took no further action.

XII. ADJOURNMENT

Respectfully Submitted: Judi White Executive Assistant Tahoe Transportation District

(The above meeting was recorded in its entirety, anyone wishing to listen to the aforementioned tapes, please contact Judi White, Clerk to the Board, (775) 589-5502.)

KF/jw AGENDA ITEM: V.A.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation Commission (TTC) Board of Directors From: TMPO Staff Subject: Public Scoping Hearing for the Draft Environmental Impact Report/Environmental

Impact Statement for the Tahoe Regional Transportation Plan and Sustainable Communities Strategy Program

Action Requested: It is requested the Board conduct a Public Scoping Hearing for the Draft Environmental Impact Report/Environmental Impact Statement for the Tahoe Regional Transportation Plan and Sustainable Communities Strategy Program (RTP/SCS). Background: The Tahoe Metropolitan Planning Organization (TMPO) and the Tahoe Regional Planning Agency (TRPA) are in the process of updating the Lake Tahoe Regional Transportation Plan (RTP) and preparing the region’s Sustainable Communities Strategy (SCS). The purpose of the RTP is to establish regional goals, identify present and future transportation needs, deficiencies and constraints, analyze solutions, estimate available funding, and propose investments. The Lake Tahoe RTP identifies the goals, policies, and transportation projects planned for implementation in the Tahoe Basin through 2035. Transportation improvements are proposed to meet the needs of the wide variety of Basin users: pedestrians, bicyclists, commuting motorists, and resort visitors, to name a few. The SCS will lay out a plan for integrating transportation investments with land use plans in a way that allows the region to meet California targets for reducing greenhouse gas emissions (consistent with California’s Senate Bill (SB) 375, Statutes of 2008). The TMPO is required by federal and state law to update its RTP every four years. The Lake Tahoe RTP was last updated in 2008, and must be updated again by the fall of 2012. The RTP/SCS, along with the Tahoe Transportation District’s Capital Improvement Program (CIP), provides for mitigation of adverse transportation conditions in the Lake Tahoe Basin and helps achieve applicable carrying capacity thresholds, analogous to the function of the Environmental Improvement Program as it relates to other environmental conditions and thresholds. The RTP/SCS, in conjunction with the Lake Tahoe Regional Plan, sets the vision, policies, and objectives for the transportation program and CIP projects that implement the RTP/SCS. Environmental review of these plans and CIP is being coordinated to support comprehensive planning and implementation of these critical transportation projects.

TTD Board Meeting Packet-Sept. 9, 2011 Page 1

KF/jw AGENDA ITEM: V.A.

As part of the coordinated environmental review approach, the TMPO and the TRPA must prepare a program-level environmental impact report (EIR) of the RTP/SCS in accordance with the California Environmental Quality Act (CEQA), and a program-level environmental impact statement (EIS) in accordance with the TRPA Compact, Chapter 5 of the TRPA Code of Ordinances, and Article VI of the TRPA Rules of Procedure. The TMPO selected Ascent, Inc. to prepare the environmental analysis. In accordance with CEQA and TRPA regulations, a Notice of Preparation was prepared and circulated to the Nevada and California State Clearinghouses, reviewing agencies, and to more than 100 public and quasi-public agencies, business groups and interested individuals on August 24, 2011. Discussion: The joint EIR/EIS will analyze general environmental impacts associated with updating the goals and policies and implementing the projects of the Lake Tahoe Regional Transportation Plan as a comprehensive package. The document will also address alternatives to the proposed RTP/SCS. It will address the cumulative benefits and impacts of the overall transportation program and lay the groundwork for accelerated environmental compliance for included CIP projects. Individual projects will undergo a separate, more detailed environmental analysis before project approval and construction. The environmental scoping period on the RTP/SCS EIR/EIS is open from August 24 to September 23, 2011. During this period, transportation staff is holding two public scoping hearings, one at this TTC meeting scheduled for September 9, 2011, and another at the TRPA’s Advisory Planning Commission meeting on Wednesday, September 14. During the scoping period, the public has the opportunity to submit comments on the scope of the environmental analysis (e.g., issues to consider, project alternatives, and mitigation measures). The draft environmental document is anticipated to be available for public review in the first quarter of 2012. The public will also have an opportunity to provide direct input on the content of the RTP at separate public workshops scheduled for November 2011. TMPO staff and Ascent, Inc. will present the proposed project description and a brief description of alternatives to be evaluated in the EIR/EIS at the TTC scoping hearing. The purpose of the scoping hearing is to accept comments on the scope of the EIR/EIS and not to deliberate or debate the proposed RTP. Please see the attached Notice of Preparation and Project Description for more details on the RTP/SCS and environmental scoping process. Additional Information: If you have any questions or comments regarding this item, please contact Karen Fink at (775) 589-5204 or [email protected]. Attachment:

A. Notice of Preparation and Project Description


of 1

NOTICE OF PREPARATION

To: California State Clearinghouse Nevada State Clearinghouse Responsible Agencies Trustee Agencies Interested Parties

Subject: Notice of Preparation (NOP) of a Draft Environmental Impact Report/Environmental Impact Statement (EIR/EIS)

Lead Agency: Tahoe Metropolitan Planning Organization PO Box 5310, Stateline, NV 89449 Contact: Karen Fink, Senior Transportation Planner Phone: 775.588.4547; Fax: 775.588.0917 Email: [email protected]

Project Title: Tahoe Regional Transportation Plan (RTP) and Sustainable Communities Strategy (SCS) Program EIR/EIS

Project Applicant: Tahoe Metropolitan Planning Organization and Tahoe Regional Planning Agency

The Tahoe Metropolitan Planning Organization (TMPO) and Tahoe Regional Planning Agency (TRPA) will be the lead agencies for preparation of a joint document serving as a Program Environmental Impact Report/Environmental Impact Statement (Program EIR/EIS) prepared in accordance with the California Environmental Quality Act (CEQA) and the Tahoe Regional Planning Agency (TRPA) Code of Ordinances and Rules of Procedure. We need to know your views as to the scope and content of the environmental information which is germane to your interests or statutory responsibilities in connection with the proposed project. If you represent an agency, and your agency will have an approval action related to implementation of the RTP, such as an approval action involving a transportation project included in the RTP, you may need to use the EIR/EIS prepared by TMPO and TRPA when considering your approvals. The project description, location, project location map, alternatives, and a list of the probable environmental effects of the proposed project are contained in the attached materials. Due to the limits mandated by law, your comments on the scope of the environmental document are requested at the earliest possible date, but no later than September 23, 2011. Please send your comments to Karen Fink, Tahoe Metropolitan Planning Organization by mail, fax, or email to the address shown above. If you are sending via email, please include “RTP/SCS NOP Comment” in the email subject line. If you represent an agency, we request the name of a contact person for your agency.

The TMPO and TRPA will hold two Scoping Meetings in connection with the Program EIR/EIS for the proposed project. The Scoping Meetings will be held to receive comments from the public and other interested parties and agencies regarding the issues that should be addressed in the EIR/EIS. The scoping meetings will be held as follows:

Scoping Meeting #1

Location: Tahoe Transportation Commission Tahoe Regional Planning Agency 128 Market Street Stateline, NV 89449 Date/Time: Friday September 9, 2011 at 9:30 a.m.

Scoping Meeting #2

Location: TRPA Advisory Planning Commission Tahoe Regional Planning Agency 128 Market Street Stateline, NV 89449

Date/Time: Wednesday September 14, 2011 at 9:30 a.m.

Additional workshops will be scheduled and noticed as part of the public involvement program for development of the RTP/SCS. Also, other public meetings will be conducted to receive comments on the Draft EIR/EIS. Notice of the Draft EIR/EIS comment meetings will be provided at the initiation of the public review period.

If you have further questions or require additional information, please contact Karen Fink using the contact information above. This Notice of Preparation was circulated beginning: August 24, 2011.

ATTACHMENT A

KF/jw AGENDA ITEM: V.A.TTD Board Meeting Packet-Sept. 9, 2011 Page 3

ATTACHMENT A


Tahoe Metropolitan Planning Organization and Tahoe Regional Planning Agency Regional Transportation Plan and Sustainable Communities Strategy Program EIR/EIS Notice of Preparation 1

PROJECT DESCRIPTION AND SCOPE OF ENVIRONMENTAL ANALYSIS

OVERVIEW OF THE PROPOSED RTP/SCS AND EIR/EIS

The Tahoe Metropolitan Planning Organization (TMPO) and Tahoe Regional Planning Agency (TRPA) will be the lead agencies for preparation of a joint document serving as a Program Environmental Impact Report (Program EIR) prepared in accordance with the California Environmental Quality Act (CEQA), and an Environmental Impact Statement (EIS) prepared in accordance with Tahoe Regional Planning Agency’s Code of Ordinances and Rules of Procedure. The Program EIR/EIS will analyze environmental impacts associated with updating the Lake Tahoe Regional Transportation Plan (RTP) and preparation of a Sustainable Communities Strategy (SCS) (RTP/SCS or Proposed Project).

The RTP/SCS, along with the Tahoe Transportation District’s Capital Improvement Program (CIP), provide for mitigation of adverse transportation conditions in the Lake Tahoe Basin and help achieve applicable carrying capacity thresholds, analogous to the function of the Environmental Improvement Program as it relates to other environmental conditions and thresholds. The RTP/SCS, in conjunction with the Lake Tahoe Regional Plan, sets the vision, policies, and objectives for the transportation program and CIP projects that implement the RTP/SCS. Environmental review of these plans and CIP is being coordinated to support comprehensive planning and implementation of these critical transportation projects. The RTP/SCS EIR/EIS will address the cumulative benefits and impacts of the overall program and lay the groundwork for streamlined, environmental compliance for CIP projects.

The RTP identifies the transportation projects planned for implementation in the Tahoe Basin through 2035. Transportation improvements are proposed to meet the needs of the wide variety of Basin users: pedestrians, bicyclists, commuting motorists, and resort visitors, to name a few. Projects identified in the RTP range from water quality and traffic flow improvements on major highways to the installation of new bicycle paths and development of a ferry system on the lake. The RTP seeks to improve public mobility and safety while at the same time delivering meaningful environmental improvements throughout the transportation network. Table 1 lists the high priority projects from the RTP that are anticipated to occur in the near future as a part of the CIP. The EIR/EIS will include the full list of projects proposed under the RTP.

The proposed RTP/SCS EIR/EIS will assess: (1) anticipated changes in transportation demand over the next 25 years; (2) the region’s goals and policies for transportation; (3) the region’s Sustainable Communities Strategy (SCS), which will lay out a plan for integrating transportation investments with land use plans in a way that allows the region to meet California targets for reducing greenhouse gas emissions; (4) planned investments in the transportation system (i.e. roadway, transit, bicycle, and pedestrian networks, the goods movement system, aviation and airport access, and disaster preparedness plans), including a programmatic assessment of the first phase of high priority transportation system projects that would be included in the RTP/SCS (Table 1); (5) Transportation Demand Management (TDM) and Transportation System Management (TSM) strategies proposed to maximize efficiency; (6) increasing the safety of the transportation system; (7) increasing the ability of the transportation system to safeguard the personal security of residents and visitors, particularly in the case of an emergency evacuation; and (8) how the RTP/SCS responds to the needs of more vulnerable populations (i.e. low income and minority populations, people with limited English proficiency, and people with disabilities).

ATTACHMENT A


Project Description and Scope of Environmental Analysis Ascent Environmental, Inc.

Tahoe Metropolitan Planning Organization and Tahoe Regional Planning Agency 2 Regional Transportation Plan and Sustainable Communities Strategy Program EIR/EIS Notice of Preparation

Table 1 Summary of First Phase of High Priority Capital Improvement Program Projects

Project Types of

Improvement Jurisdiction Locations

Lead Agencies and Other Decision Makers

Status

US 50 Stateline Corridor/Loop Road Project

Roadway, intersection, transit, bike lanes, pedestrian

NV, CA, Douglas Co., S. Lake Tahoe,

TRPA: TRPANEPA: FHWA CEQA: TTD Others: NDOT, Caltrans, S. Lake Tahoe, Douglas Co., CA and NV State Parks

Project Study Report (PSR) complete. Technical studies and Draft EIR/EIS/EIS underway.

Fanny Bridge/CA SR 89 Realignment Project

Roadway, bridge realignment, bike paths, pedestrian, transit access

CA, Placer County TRPA: TRPANEPA: Caltrans (delegated by FHWA) CEQA: TTD Others: Placer Co., CTC, USFS, U.S. Bureau of Reclamation (Reclamation)

PSR complete in 2002. Technical studies and Draft EIR/EIS/EIS underway.

Lake Tahoe Waterborne Transit Project

Water public transit ferry, water taxis, piers, terminals (up to 9 stops)

NV, CA, Placer County, S. Lake Tahoe

TRPA: TRPANEPA: FTA CEQA: TTD Others: State Lands (CA & NV), Caltrans, Placer Co., NDOT, USACE, U.S. Coast Guard, USFS, Reclamation

FTA Alternatives Analysis in process. Start Draft EIR/EIS/EIS in 2011.

Nevada Stateline‐to‐Stateline Bikeway Project North Demonstration Project, Phase 2

Separated bike path, trail connections, trail access between Incline Village and Sand Harbor

NV, Washoe County

TRPA: TRPANEPA: FWHA, USFS CEQA: n/a Others: TTD, NV State Parks, NDOT, Washoe Co.

Conceptual planning complete. Technical studies and Draft EA/EA (TRPA/FHWA) and CE (USFS) underway.

Nevada Stateline‐to‐Stateline Bikeway Project Central Corridor, Phase 3 and Phase 4

Separated bike path, trail connections, trail access between Sand Harbor and Round Hill Pines Beach, and include Incline Village to Crystal Bay

NV, USFS, Douglas Co., Carson City, Washoe Co., NV State Parks, NDOT

TRPA: TRPANEPA: USFS or FHWA CEQA: n/a Others: TTD, NV State Parks, NDOT, USACE, Douglas Co., Washoe Co., Carson City

Feasibility study complete. Conceptual design and environmental review to start in 2011.

NV SR 28 Corridor Improvement Project*

Safety, parking, seasonal transit, bicycle trail

NV, Washoe Co., Incline Village General Improvement District (IVGID), Carson City, Douglas Co.

TRPA: TRPANEPA:FHWA (likely) CEQA: n/a Others: NDOT, Washoe Co., Carson City, IVGID, Douglas Co., NV State Parks

Project concepts being formulated. Environmental review start date to be determined.

Note: * Included in first phase of CIP projects; however, improvements are still in formulation. Environmental review will start at a later date.

ATTACHMENT A


Ascent Environmental, Inc. Project Description and Scope of Environmental Analysis


PROJECT LOCATION

The geographical extent of the proposed RTP/SCS encompasses all jurisdictions within the Lake Tahoe region (Exhibit 1). The Lake Tahoe region spans portions of five counties in two states (Nevada and California) and one incorporated city (City of South Lake Tahoe). The five counties include Washoe, Carson, and Douglas counties in Nevada and El Dorado and Placer Counties in California.

BACKGROUND AND POLICY CONTEXT OF THE PROPOSED RTP/SCS

The Lake Tahoe Basin is a unique and sensitive natural environment, home to approximately 54,000 full‐time residents, and a destination for millions of visitors each year. The region seeks to invest in a transportation system that improves mobility, safety, and quality of life for residents and visitors, promotes economic vitality, preserves and restores the ecology of the region, and minimizes the Lake Tahoe Basin’s impact on the global climate. To help meet these goals, the TMPO and the TRPA are jointly updating the basin’s Regional Transportation Plan.

The federal government, State of California, and the Tahoe Regional Planning Agency all have legislative requirements related to long‐range transportation planning. Because TRPA operates at a regional level under the authority of the Bi‐State Compact between the states of California and Nevada, it has also been designated with several roles related to transportation under federal, state, and local law. Because of these multiple roles, the proposed RTP/SCS will serve several important functions, as described below.

In the State of California, TRPA is the designated Regional Transportation Planning Agency (RTPA). In this role, TRPA is responsible for creating and updating an RTP under California state requirements for transportation planning. The RTP includes policies, project implementation plans, and funding strategies to meet community goals. While the proposed RTP/SCS functions as a stand‐alone document, it is being developed in full coordination with the Lake Tahoe Regional Plan update process, currently underway. For instance, the transportation policies in the Regional Plan and RTP will be identical and the land use pattern represented in the Regional Plan provides the foundation for decisions regarding transportation measures that will meet the adopted transportation policies.

TRPA is the federally‐designated Metropolitan Planning Organization (MPO) for the Lake Tahoe Basin. Acting in this role, TRPA is known as the Tahoe Metropolitan Planning Organization (TMPO). As the federally designated MPO, TRPA/TMPO has the authority to direct federal transportation funding. In order to do so, it must maintain a Long Range Transportation Plan. The proposed RTP/SCS would serve as both the California Regional Transportation Plan and the Federal Long Range Transportation Plan required under federal law.

The proposed RTP will meet SCS requirements, consistent with California’s Senate Bill (SB) 375, Statutes of 2008. Through passage of SB 375, California established a process by which greenhouse gas (GHG) emissions reductions must be achieved in the transportation sector (i.e., for travel by automobiles and light trucks). The California Air Resources Board has set a target for GHG emissions reduction from transportation for each MPO region in California, including the Lake Tahoe Basin. Each MPO is required to create an SCS as part of its next RTP update. If an SCS is not sufficient to achieve the GHG reduction target, the MPO would prepare an Alternative Planning Strategy that presents the land use and transportation measures necessary to reach the target. For Lake Tahoe, special legislation was passed (SB 575, Statutes of 2009) allowing TMPO to use the Lake Tahoe Regional Plan as the region’s SCS. The approvals of the RTP, SCS, and Regional Plan will be coordinated, so that the SCS will be included in the Regional Plan, consistent with SB 575. The SCS will describe the land use scenario and transportation investments that will allow the region to meet its GHG emissions reduction targets.

ATTACHMENT A




Source: Ascent 2011

Exhibit 1 RTP/SCS Project Area

ATTACHMENT A


Ascent Environmental, Inc. Project Description and Scope of Environmental Analysis


The proposed RTP/SCS will help to achieve and maintain the adopted environmental threshold carrying capacities as mandated by the Tahoe Regional Planning Compact. Initiated in 1969 and revised in 1980, the Compact establishes ‘thresholds’ that measure the region’s performance on key environmental quality goals. TRPA is responsible for guiding the region’s progress towards these thresholds, which include performance metrics in the areas of air quality, water quality, soil conservation, vegetation, noise, recreation, scenic resources, fish, and wildlife. The Compact also includes eight air quality indicators. Of these, two are direct measures of transportation behavior: total vehicle miles travelled (VMT) in the region and traffic volumes on US 50. Other thresholds are measures of pollutants emitted by vehicles and as such, are closely tied to transportation. These indirect transportation measures are carbon monoxide, ozone, particulate matter, atmospheric nutrient loading, and visibility.

The RTP also includes numerous water quality improvement measures, such as best management practice (BMP) projects, related to transportation facilities. By including water quality protection measures in the RTP, the RTP also helps support attainment of the Total Maximum Daily Load (TMDL) requirements for limiting the discharge of sediment and nutrients to Lake Tahoe and water quality threshold carrying capacities.

Finally, the proposed RTP/SCS is integral to the Tahoe Basin’s Regional Plan. TRPA is the land use and transportation regulating entity for the Lake Tahoe Basin. This authority to regulate land use at the regional level was established through the Bi‐State Compact in 1969 as part of the effort to protect Lake Tahoe and the natural environment in the Basin. In this role, TRPA is responsible for developing, updating, and implementing the Regional Plan, which establishes regulations for land use, transportation, conservation, recreation, and provision of public services and facilities for the Tahoe Basin. The plan includes Goals and Policies and a Code of Ordinances regulating land use, density, vehicle trip generation, lot coverage, setback, and related requirements. The Regional Plan was last updated in 1987. A Regional Plan update is underway and TRPA expects to complete it in 2012.

ISSUES TO BE ADDRESSED IN THE EIR/EIS

The RTP/SCS EIR/EIS will be a comprehensive program‐level environmental document addressing a broad range of potential environmental issues. The following resource areas will be analyzed in the EIR/EIS:

Land Use

Traffic and Transportation

Air Quality

Greenhouse Gas Emissions and Climate Change

Noise

Biological Resources

Agriculture and Forest Resources

Hydrology and Water Quality

Geology, Soils, Land Capability and Coverage

Recreation

Public Services and Utilities

Human Health and Risk of Upset

Scenic Resources

Cultural Resources

Population, Housing, and Socioeconomics

In addition, the EIR/EIS will address cumulative impacts, growth inducing impacts, and other issues required by CEQA and TRPA Compact, Code, and Rules.

ATTACHMENT A




ALTERNATIVES TO BE ANALYZED IN THE EIR/EIS

Four alternatives are currently being considered for analysis in the EIR/EIS. They are briefly summarized below.

Under Alternative 1, the “No Project” Alternative, the goals, policies, and Implementation Measures for the 1987 Regional Plan would remain in place, except for what is necessary to be in compliance with the regulations of other federal and state agencies. The existing Code requirements would be applied for the permitting of projects, including those findings that must be made to determine a project is consistent with TRPA’s Thresholds.

Alternative 2 would amend the existing Regional Plan by advancing pedestrian and transit oriented development (PTOD) that links people with their destinations and reduces the need to drive for all trips. This alternative represents the approach in the proposed RTP/SCS.

Alternative 3 is similar to Alternative 1, but there would be some additional goals, policies and implementation measures designed to recognize state and national trends, for example: accommodate pedestrians and bicyclists in all new commercial, multi‐family, tourist, recreation, and public service projects; utilize intelligent transportation systems (ITS) technology; expand transit use and service; upgrade regional roadways, etc.

Alternative 4 is similar to Alternative 2, but includes a more regulatory focus to reduce automobile use and environmental impacts (for example, reduce parking minimums and establish parking maximums; establish standards to reduce transit emissions per person per mile (EPPM); and require public and private vehicle fleets use the best available fuel technologies when replacing vehicles.

ATTACHMENT A


JAW/jw AGENDA ITEM: VI.A.

Date: September 2, 2011 To: Tahoe Transportation Commission (TTC) Board of Directors From: TMPO Staff Subject: Approval of the Nevada Department of Transportation’s Fiscal Year 2012-2021

Work Program Requested Action: The TTC Board is requested to formally accept the Nevada Department of Transportation’s (NDOT) draft Fiscal Year 2012-2021 Work Program. Background: At the August TTC Board meeting, NDOT gave a presentation on their draft Fiscal Year 2012-2021 Work Program. At that time, the Board reviewed and discussed the Work Program. At the meeting, NDOT requested the Work Program be brought back before the Commission for approval. Discussion: The NDOT Work Program includes the Annual Work Program, Short Range Element, and Long Range Element. Additional information was requested on the US 50 project from Cave Rock to Spooner project DO20110001-13. Below is the information received from NDOT regarding the project:

Project is set to advertise December 2012. Project Design is ongoing by Consultant Wood Rogers. Project Engineer is Matt Nussbaumer (phone 775-888-7623).

The following table shows the proposed Highway Projects in the Work Program for the Plan Fiscal Years 2012 - 2021:

Project Name

Description Fund Source

Total Amount

DO20090015-12

US Spooner Summit Drain Project. From Spooner Summit to CC/DO county line. DO 13.00 to 14.00 To conduct NEPA study for the construction of drop inlet replacement, placement of new drop inlets, slop flattening, grading, concrete curb gutters, channel work.

(Other) Unknown

$45,000

CC199808-12 SR 28 from the 0.13 M E of the CC/WA county line to the CC/WA county line. CC 3.82 to 3.95 Master Plan water quality and erosion control improvements.

(PE) State Funded

$729,000

WA20090176-12 SR28 Tahoe Blvd at the intersection of Mt. Rose Hwy (SR431). WA 8.13 Construct a roundabout

(CON) State Funded

$2,000,000


JAW/jw AGENDA ITEM: VI.A.

Project Name

Description Fund Source

Total Amount

WA20110277-12 Bike Path Connecting East Shore Drive National Scenic Byway from Incline Village to Sand harbor State Park. Construction of Bike Path.

(CON) Scenic Byways

$2,000,000

WA20110276-12 Development of a 3.2 Mile Segment of a 43-mile bikeway. (CON) Discretionary

$2,526,442

DO20110001-13

US 50 from Cave Rock to SR 28 Spooner Junction. Final design and construction of slope stability, water quality and erosion control improvements. (Not completed in Phase A or Phase B)

(Const) Unknown

$7,425,000

Total Proposed Expenditure: $14,725,442 Additional Information: If you have any questions, please contact Judy Weber, [email protected] or 775-589-5203. Attachment:

A. Draft NDOT Fiscal Year 2012-2021 Work Program


ATTACHMENT A

JAW/jw AGENDA ITEM: VI.A.TTD Board Meeting Packet-Sept. 9, 2011 Page 13

DRAFT

TMPO

FY 2012

ANNUAL WORK PROGRAM

FY 2013 – FY 2014 SHORT RANGE ELEMENT

FY 2015 – FY 2021

LONG RANGE ELEMENT

ATTACHMENT A


Proposed Highway Projects For Plan Fiscal Year : 2012 - 2021

Multi Mpo:Lake Tahoe

Map Location Location / Project Description (Phase) - Fund Source Total Amount

DO20090015-12

US 50 Spooner Summit Storm Drain project from Spooner Summit to CC/DO county line. DO 13.00 to 14.00 To conduct NEPA study for the construction of drop inlet replacement, placement of new drop inlets, slop flattening, grading, concrete curb and gutters, channel work. (Other) Unknown

$45,000

CC199808-12

SR 28 from the 0.13 M E of the CC/WA county line to the CC/WA county line. CC 3.82 to 3.95 Master Plan water quality and erosion control improvements. (PE) State Funded $729,000

WA20090176-12SR 28 Tahoe Blvd at the intersection of Mt. Rose Hwy (SR 431). WA 8.13 Construct a roundabout (Const) State Funded $2,000,000

WA20110277-12Bike Patch Connecting Eastshore Drive National Scenic Byway from Incline Village to Sand Harbor State Park. Construction of Bike Path. (Const) Scenic Byways

$2,000,000

WA20110276-12 Development of a 3.2 Mile Segment of a 43-mile bikeway. (Const) Discretionary $2,526,442

DO20110001-13

US 50 from Cave Rock to SR 28 Spooner Junction. Final design and construction of slope stability, water quality and erosion control improvements. (Not completed in Phase A or Phase B) (Const) Unknown

$7,425,000

Total Proposed Expenditure: $14,725,442

NOTE: All information presented is preliminary subject to revision.1

ATTACHMENT A


NDOT Projects: Tahoe Area MPO

This map is for display purposesonly. No liability is assumed for theinformation displayed hereon.

T:\804ProjectMaps\TMPO12\TA1201.gws

Prepared by:Nevada Department of TransportationAugust, 2011

TA-1M

50

28

877

429

518

529

28 Incline Village

Carson City

DO20090015-12

CC199808-12

WA20090176-12

ATTACHMENT A


KF/jw AGENDA ITEM: VII.A.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation Commission (TTC) Board of Directors From: TMPO Staff Subject: Review and Comment on Regional Transportation Plan Draft Chapter 1,

Regional Trends and Performance Measures; and Draft Chapter 5, Transportation Management Programs

Action Requested: No action is required. This is an informational item as part of the on-going Regional Transportation Plan (RTP) update, and staff is seeking TTC Board guidance and direction. The TTC is requested to review draft Chapter 1, Regional Trends and Performance Measures; and draft Chapter 5, Transportation Management Programs. Background: As part of the TTC’s role as the Technical Advisory Committee for the update of the RTP, TMPO staff has been bringing sections of the draft RTP to the TTC as they are developed, and updates on the progress of the RTP. At previous TTC meetings, staff has presented draft chapters, an outline and timeline, and other background information for developing the RTP. Discussion: TMPO staff, working with the consulting firm Nelson Nygaard, has prepared a draft of RTP Chapter 1, Regional Data Trends and Performance Measures, and draft Chapter 5, Transportation Management Programs. Chapter 1, Regional Data Trends and Performance Measures This chapter illustrates the economic, environmental, and mobility situation on the ground today and points out problems that improvements to the transportation system can help address. This chapter lays the groundwork for the goals, policies, and projects proposed in the RTP update. Also, through the discussion of performance measures, this chapter demonstrates how we measure progress towards RTP goals. Chapter 5, Transportation Management Programs Chapter 5 builds upon Chapter 4, Existing and Proposed Transportation System, describing the transportation management component of Lake Tahoe’s transportation program. This chapter focuses on existing and proposed Transportation Demand Management (incentives to use non-auto modes of transportation); Transportation System Management (programs that aim to make vehicle travel more efficient); and Transportation Security (plans for managing the transportation system during a disaster).



TTC members are requested to provide comments on these drafts by September 30, 2011. Edited versions of these drafts, when updated, will be posted on the TMPO website at: http://tahoempo.org/rtp_update.aspx prior to the next TTC meeting. Edited versions of chapters presented at previous TTC meetings are currently available at this link. Additional Information: If you have any questions or comments regarding this item, please contact Karen Fink at (775) 589-5204 or [email protected]. Attachments:

A. RTP draft Chapter 1, Regional Data Trends and Performance Measures B. RTP draft Chapter 5, Transportation Management Programs


http://tahoempo.org/rtp_update.aspx

ATTACHMENT A


Chapter 1. Regional Trends and Performance Measures

Introduction The Lake Tahoe Basin’s transportation system exists to support a healthy and prosperous community, economy, and environment. This chapter reviews trends in these three areas, illustrating current conditions and pointing out problems that the transportation system and new policies can help address. This chapter lays the groundwork for the goals, policies, and projects proposed in the RTP update, and it identifies the key measurements that the region uses to monitor the performance of the transportation system over time.

The information presented here shows that the Basin faces a group of complex and interdependent challenges. The region’s economy has declined in recent years, particularly in those areas such as gaming and visitor services that have traditionally been major economic drivers. The region’s population has shifted as well, with the number of permanent residents declining and the number of seasonal residents increasing. Enrollment in the region’s public schools has dropped sharply.

Private vehicles remain the dominant mode of travel in the Basin. While vehicle miles travelled have declined and major air quality indicators are trending in a positive direction, these trends appear to be primarily due to a falling population and reduced economic activity, rather than to a major increase in use of other modes of transportation.

Continued investment in a sustainable transportation system will be vital to recovering the region’s economic health and supporting a high quality of life while sustaining and restoring its natural environment. Comprehensive tracking of trends and performance indicators over time will help us understand how transportation investments are contributing to improvements in these areas.

Population and Housing Trends

Population The Lake Tahoe Basin’s population of permanent residents has fallen in recent years, from its peak of just over 63,000 in 2000 to about 55,000 in 2010. This population decline has occurred roughly evenly in the North Shore and the South Shore, with each decreasing in population by about 13%. (Figure 1)

This population decline is due in part to a stagnating regional economy, and in part to a dramatic increase in residential home prices starting in 2001. The drop in the residential population has coincided with an even sharper drop in school enrollment. The number of children enrolled in the regional school districts (Lake Tahoe Unified, Tahoe-Truckee Unified, Washoe County, and Douglas County School Districts) has dropped from 9,600 in the year 2000 to 6,200 in 2010 – a decline of 35%. This decline has led to the closure of two elementary schools and one middle school on the South Shore.


ATTACHMENT A

Nelson\Nygaard Consulting Associates Inc. • Page 1-2


Figure 1. Permanent Resident Population

15,130

22,135

19,225

31,757

40,759

35,637

46,887

62,894

54,862

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

1987 1990 1995 2000 2005 2010

North Shore South Shore Total

Data Source: US Census and TRPA Transportation Model

Population and employment densities around the region play a significant role in the ability of local residents to take transit, ride their bicycles, or walk to work, shopping, or other activities. Where residences and employment opportunities are spread out or scattered throughout communities, providing effective transit to these locations is very difficult, and not cost-effective. Generally, to provide transit at frequencies greater than once every half an hour, residential densities must be between 8-12 dwelling units per acre. Currently, only the Stateline casino core area and two other South Shore neighborhoods meet these densities (Figures 2 and 3).

Figure 2. MAP: Population Density by TAZ or Census Block Figure 3. MAP: Employment Density by TAZ or Census Block


ATTACHMENT A



Housing The Tahoe Basin currently has about 34,000 dwelling units, of which roughly 29,000 are single family homes (Figure 4). Depending on the regional plan alternative that the region chooses, it is expected that the supply of housing will increase by between 2% and 9% by 2020. By 2035, the region’s supply of housing could increase by as much as 11%.

Figure 4. Regional Housing Stock by Type

4,881 3,192 6,093 19,731

0% 20% 40% 60% 80% 100%

Attached Dwellings / Multifamily Single Family Small Lot Single Family Medium Lot Single Family Large Lot

Source: California Air Resources Board Model, 2005 estimate (needs to be updated to include Nevada)

In parallel with the decline in permanent residents and the school-age population since 2000, the share of the region’s housing used as a primary residence has also declined. Currently, about 42% of the region’s homes are used as a primary residence. The remaining 59% of homes are used as secondary (seasonal) residences. Placer County has the highest rate of second-home ownership of those counties in the region, followed by Washoe and El Dorado Counties. While a low permanent residential population results in lower vehicle miles traveled on an annual basis, it can also result in lack of stability in the local economy, and inefficiencies in provision of local services, such as transit, education, police and fire.


ATTACHMENT A



Economic Trends The Tahoe Basin’s economy is experiencing a decline that predates the current recession. The region lost nearly 2,000 jobs (or 5.7% of all employment) between 2000 and 2007 – a period during which employment in California and Nevada as a whole increased by 8.6%. The unemployment rate in the Basin now ranges between 13% and 19% in various areas of the Tahoe Basin.1

Hospitality and Gaming A major factor in the downward trend in the region’s economy has been the decline in the gaming industry, which has struggled as California Indian gaming has matured into viable competition. Gaming employment in the South Shore has declined by 27% since 2001, and a full 50 percent since its peak in 1996. Related to this decline in gaming, hotel room nights rented annually in the South shore have declined, falling 14% in Stateline and 47% in the City of South Lake Tahoe between 2000 and 2009.

However, while gaming has steadily declined in recent years, other aspects of the region’s tourism industry have been more resilient (Figure 5). While hotel vacancy rates have increased, total employment in hospitality and recreation increased between 2000 and 2007.

1 Source: CA. Employment Development Dept. and Nevada Department of Employment, Training and Rehabilitation. Via Tahoe Plan for Prosperity.


ATTACHMENT A



Figure 5. Employment by Sector: Tourism and Visitor Services Cluster

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000

2000 2007

Source: Lake Tahoe Basin Prosperity Plan

Emerging Industries In the face of these recent economic challenges, a collaborative group called the Lake Tahoe Prosperity Center has formed to develop a Basin-wide economic prosperity strategy. The collaboration has an action plan, called the Prosperity Plan, to create a more resilient economy that enhances environmental quality and leads to an improved standard of living for all residents.

The Lake Tahoe Basin Prosperity Plan established a new vision for renewal. The plan envisions a region that is a “world class center of innovation around green tourism, green building and sustainable design, scientific research and applications for environmental resource renewal and management, renewable energies, and health and wellness.”

In keeping with this vision, the plan identifies ‘economic clusters’ that have the potential for growth in the coming years. For example, the plan aims to foster a ‘health and wellness’ cluster, which includes health services, sports medicine, and holistic health.

A second cluster that has been identified for future growth is ‘green business and environmental innovation.’ In keeping with the region’s natural beauty and its commitment to environmental stewardship, industries like green building, energy efficiency, environmental restoration, environmental education, and green design have the potential to be areas of future vitality for the region’s economy. Figure 6 shows the growth in these sectors between 2000 and 2007.


ATTACHMENT A



Figure 6. Employment by Sector: Health and Wellness Cluster and Environmental Innovation Cluster

0

500

1000

1500

2000

2500

2000 2007

Source: Lake Tahoe Basin Prosperity Plan A sustainable approach to transportation and land use planning also has an important role to play in restoring the region’s economic vitality. By investing in connected, pedestrian-focused communities, the region can both support quality of life for residents and attract visitors interested in active and sustainable lifestyle choices. The Tahoe basin has already seen examples where redevelopment projects focused on sustainability have yielded benefits for the economy. Recent successful projects include the redevelopment of Heavenly Village, and the renewal of the streetscape in Tahoe City.

[insert Heavenly Village and Tahoe City Photos].


ATTACHMENT A



Transportation Trends and Performance Measures The Lake Tahoe region has established performance measures to assess the transportation system. These include measures of system usage, accessibility by non-auto modes of transportation, environmental impacts, and safety.

As part of the update of the Tahoe Regional Plan, stakeholder groups and a Transportation Technical Advisory Group established goals for each performance measure. These goals are intended to ensure that most recreation and commercial core areas, and most homes, are accessible by walking, biking, and transit. By building a more sustainable transportation system, the region aims to shift trips away from driving alone and toward walking, biking, transit, and carpooling. The goals established through the region’s Pathway process are illustrated in Figure 7.

Closely related are the region’s goals for reducing environmental impacts. Reducing VMT is a long-established goal from the region’s Bi-State Compact, focused on reducing the impacts of driving on the Basin’s air and water quality. In addition, targets for reducing greenhouse gas emissions have been established under California’s SB 375. The goal of reducing greenhouse gas emissions is explored in more detail in Chapter 3.

Finally, this plan, Mobility 2035, establishes a new measure of transportation system performance for the region: improving safety. To measure progress on this goal, the region will assess pedestrian, bicycle, and vehicle collisions.

Figure 7: Transportation Trends and Performance Measures

Target Environmental Impact Source 10% reduction from 1981 levels Vehicle Miles Traveled Bi-State Compact Threshold 5% reduction by 2035 Greenhouse Gas Emissions California Senate Bill 375

Usage / Mode Share

Increase non-auto mode share

Mode share (within, to, and from the Basin) Tahoe Pathway Process

Increase non-auto mode share

Mode share (to commercial and recreation sites) Tahoe Pathway Process

Access

Increase Share of dwelling units with access to transit, bike and pedestrian facilities Tahoe Pathway Process

Increase Share of recreation areas served by transit, bike and pedestrian facilities Tahoe Pathway Process

Safety

Decrease Vehicle Collisions Mobility 2035 Decrease Bicycle and Pedestrian Collisions Mobility 2035


ATTACHMENT A



System Usage and Mode Share Figure 8 illustrates mode of travel for trips in the Lake Tahoe Region in the summer and winter seasons. It shows that just less than 80% of trips in the region are made by private vehicle. While the Tahoe region has a high rate of trips made by private vehicle, it should be noted that vehicle trips typically have more than one passenger: more than half of vehicle trips in both the summer and winter season include at least two people.

In both the summer and the winter, mode share surveys showed that about one in ten trips is made by walking. In the summer, bicycling represents about 6% of all trips, and public transit ridership is low (1%). In the winter, when inclement weather makes cycling more challenging, public transit represents a larger share of trips (5%).

Because visitor trips to the Basin tend to be long, trips entering and exiting the Tahoe Basin make up nearly half of the region’s total vehicle miles travelled. The vast majority of entry and exit trips are made by private vehicle. In the summer, nearly all visitors (98%, based on the region’s 2006 travel survey), arrive by private vehicle. In the winter, this share drops to 94%, as about 6% of winter visitors make use of shuttle services such as ski shuttles.

More densely populated and better served by transit than other parts of the region, the commercial core areas have somewhat higher rates of access by non-auto modes. Mode share survey results show that in the summertime, roughly one in five trips to the commercial core areas are made by walking or biking. Recreation areas, which tend to be remote, have a higher rate of private vehicle access (84%) than trips in the region as a whole.

Figure 8. Mode Share within the Basin


ATTACHMENT A



78%

79%

5%

1%

1%

6%

12%

10%

3%

4%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Winter (2008)

Summer (2010)

Auto Public Transit Bike Walk Other

Access The Pathway process established that the region would aim to provide transit and bicycle facilities to serve most homes, dwelling units, and recreation areas in the Basin. Transit is considered accessible when residences or recreation areas are within a ¼ mile walking distance. Bicycle facilities are considered accessible when they are within ½ mile of residences or recreation areas. Figure 9 shows that most dwelling units in the region are considered to have access to a bicycle path, lane, or route. Just over half of all dwelling units are located within ¼ mile of fixed-route transit service. Two thirds of the region’s recreation areas are located within riding distance of a bicycle path, lane, or route, however, fewer than half (42%) of recreation areas are considered accessible by fixed-route transit service.

Figure 9. Share of Homes and Recreation Areas with Bicycle and Transit Access


ATTACHMENT A



42%

66%

51%

78%

0% 20% 40% 60% 80% 100%

Recreation areas with transit access

Recreation areas with bicycle access

Dwelling units with transit access

Dwelling units with bicycle access

Source: TRPA GIS


ATTACHMENT A



Environmental Impacts

Traffic Volumes The California Department of Transportation (Caltrans) and the Nevada Department of Transportation (NDOT) measure the volume of vehicle traffic in the Lake Tahoe Basin using automatic counters placed in the roadway at 20 stations around the Basin.

Demographic and economic changes have caused a dramatic shift in traffic volumes. As shown, 2005 Peak Month Traffic Volumes (August) within the Tahoe Region have fallen 15% from the highest reported levels recorded in 1986.

South Shore August traffic volumes have decreased by 20% from the recorded high in 1988 with average daily vehicle trips declining by 23% from the recorded high in 1988. Based on Caltrans and NDOT traffic counts, North Shore August traffic volumes have decreased by 18% from the recorded high in 1986 with vehicle trips declining by 13% from the recorded high in 1990.

Figure 10. Total Traffic Volumes

282,748

392,290

322,700

409,933

532,090

417,540

200,000

250,000

300,000

350,000

400,000

450,000

500,000

550,000

1974

1975

1976

1977

1978

1979

1980

1981

1982

1983

1984

1985

1986

1987

1988

1989

1990

1991

1992

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

Average Peak Source: Caltrans and NDOT Traffic Counts


ATTACHMENT A



Figure 11 shows average daily traffic volumes entering and exiting the region for the typical month and for August. It shows that while travel volumes into the region increased gradually between 1974 and 2004, they have fallen in recent years. Average daily traffic volumes in 2009 were 7% below their 2004 peak. Traffic volumes at locations in Nevada have fallen even more sharply, and are down 11% since the 2004 peak.

Figure 11. Traffic Volumes Entering and Exiting the Basin

46,059

73,579

69,600

30,952

59,498

55,600

20,000

30,000

40,000

50,000

60,000

70,000

80,000

Peak Month (August) Average Month

Source: Caltrans and NDOT Traffic Counts

Vehicle Miles Travelled As a result of the decrease in traffic volumes, total vehicle miles travel (VMT) by passenger vehicles per weekday in the region is estimated to have decreased from its peak of 1.8 million miles per day in 1988 to 1.4 million in 2009.

This decrease in VMT is matched by a corresponding drop in the region’s greenhouse gas emissions. However, the region forecasts that with renewed economic vitality, both VMT and vehicle emissions may increase in the coming decades without investment in improved transportation choices. Chapter 3 of this plan explores details the region’s strategies for reducing GHG emissions in the coming decades.


ATTACHMENT A



Figure 12. Vehicle Miles Travelled (Estimated)

1,829,635

1,412,154

1,100,000

1,200,000

1,300,000

1,400,000

1,500,000

1,600,000

1,700,000

1,800,000

1,900,000

1982 1984 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008

Vehicle Miles Travelle (Estimated) Threshold Attainment

Safety Add analysis of ped, bike, and vehicle collisions—awaiting data.

Long-Term Performance Tracking

In addition to the indicators highlighted in this chapter, the TMPO serves as a data center for multiple transportation data sets. This data is maintained on the TMPO website and is reported bi-annually in its Transportation Monitoring Program Report.

Recent Transportation Investments

Will add detail on projects that have been built since the last plan.


ATTACHMENT A



-Sawmill Bike Path Phase I (El Dorado County)

-Lakeview Bike Path (Tahoe City)

-State Route 28 Water Quality Improvements and Bike Lanes

-State Route 50 Water Quality Improvements and Bike Lanes

-Bus service to Carson and Minden

-Consolidation of South Shore Transit Services


ATTACHMENT B

TMPO Draft Regional Transportation Plan 2012


Chapter 5. Transportation Management Programs Introduction Chapter 4 discussed the Lake Tahoe Basin’s transportation networks, and the plan to invest in capital improvements to move the region toward its goals for community, economy, and the environment. Alongside those physical facilities, TRPA and its partner communities throughout the region have programs in place that help to manage the transportation system, making it safer, more efficient, and more sustainable. While less visible than the networks themselves, these programs are also very important for reaching the region’s goals.

This section describes those programs for managing transportation in the Basin. The programs include Transportation Demand Management (incentives to use non-auto modes of transportation); and Transportation System Management (programs that aim to make vehicle travel more efficient); and Transportation Security (plans for managing the transportation system during a disaster).

Transportation Demand Management Transportation Demand Management (TDM) programs make it easier for travelers to shift some trips from driving alone to transit, bicycling, walking, and carpooling. TDM can include employer programs such as flexible work schedules, “Guaranteed Ride Home” programs to give employees the security to carpool or ride transit; information and marketing efforts; and financial incentives such as parking charges, parking cash-out, and subsidized transit passes.

TRPA and TMPO have created a program to promote and encourage TDM by employers in the region. The program allows for close collaboration between TRPA and the business community to promote transportation options, reducing congestion and improving air quality in the Basin. The program has two parts: the Transportation Demand Management Ordinance, and the companion BlueCommute Program. These efforts are further enhanced by the assistance of two Transportation Management Associations: the Truckee North Tahoe TMA, and the South Shore TMA. In addition, this RTP contains a strategy to work closely with local communities to develop parking management strategies that help reduce the need for driving and support sustainability goals.

The Employer Trip Reduction Ordinance The existing Employer Trip Reduction Ordinance, which is part of the TRPA code of ordinances, requires employers to invest in TDM programs.

All businesses are required to provide information to employees about transportation options and alternatives to single-occupant vehicle commuting. Large businesses (those with more than 100 employees) must meet additional requirements. They must have an employee transportation coordinator on staff, provide preferential carpool and vanpool parking, and prepare a Trip Reduction Plan that includes TDM measures in the ordinance.1 These measures can include the following:

1 Each of these transportation control measures is assigned a specific number of “credits”, and each business with at least 100 employees must record at least 15 credits, while each business with at least 200 employees must record at least 22 credits. A complete list of transportation control measures along with the credits for each can be found in the Appendix.


ATTACHMENT B

Nelson\Nygaard Consulting Associates Inc. • Page 2


• Promote Rideshare: Encouraging employees to share the ride to work, through vanpool programs or priority parking, can remove cars from the road.

• Offer a Shuttle Program: A number of large employers in the Tahoe Basin currently operate employee shuttles – dedicated services that provide direct transportation from major transportation hubs to the work site.

• Transit Pass Subsidy: Employers can make transit more attractive and affordable for their employees by offering reduced-cost or free transit passes.

• Flex Schedules: When employees are able to stagger their work hours, congestion is reduced during peak commute hours. Compressed work weeks (four 10-hour days, for example) can also reduce the total number of trips as well.

• On-site services: Employers can help to reduce the need for mid-day trips made by employees by ensuring that important services such as banking (ATM, direct deposit), on-site childcare, a cafeteria, a gym, and postal services are available at or near the work site.

• Other Measures: The TRPA trip reduction ordinance gives credit for additional measures, including, but not limited to: Guaranteed Ride Home Program; secure bicycle parking facilities; showers and lockers to promote bicycle commuting; and shelter at transit stops.

As part of this Regional Transportation Plan, TRPA will take expanded steps to improve communication with employers and increase compliance with this existing ordinance, ensuring that all large businesses do their part to reduce vehicle trips and promote sustainability.

The BlueCommute Program The BlueCommute Program provides support, marketing, and education to assist employers in implementing TDM programs, and to assist all Tahoe residents in shifting their commute mode. Through this program, residents have access to:

• Ridematching, which assists workers with forming carpools and vanpools.

• Marketing, to promote non-auto commute modes to all residents and outreach to businesses about how to promote non-auto commuting to their employees.

• Technical assistance to employers in developing TDM programs.

• Travel Training programs, which educate residents on how to ride public transit, use bicycle and pedestrian trails in the Tahoe Basin, and how to telecommute or rideshare in a car or van

• Promotion of Best Workplaces for Commuters, a marketing program that highlights the achievements of employers with strong trip reduction programs.

Transportation Management Associations The Tahoe Basin has two Transportation Management Associations (TMA’s): The Truckee North Tahoe TMA (TNT-TMA), and the South Shore TMA (SS/TMA), serving the greater South Shore area. The TMAs are community-based non-profit organizations designed to foster public outreach, receive community input on transportation and air quality issues, and encourage and facilitate the public-private partnerships necessary to implement transportation projects.


ATTACHMENT B



Parking Management The price and availability of parking have a powerful impact on how the transportation system functions. Parking shapes each individual’s choice of travel mode, and the amount and design of parking plays an important role in the look and feel of a place. Parking regulations, such as minimum parking requirements can also shape where and how development occurs. Given the prominence of parking in daily life at Lake Tahoe, any changes to local parking systems will likely require significant consideration and vetting. However, managing parking is perhaps the single-most important tool available to Tahoe communities in developing a more sustainable transportation system.

Currently, land use regulations in the Tahoe region work to ensure that many town center destinations have more than enough parking available to meet the demand for free parking at all times of day, through the use of minimum parking requirements in zoning codes. These policies have the effect of subsidizing the use of private autos for most trips, and ensuring that a large share of the region’s developed land is dedicated to parking lots instead of buildings.

By contrast, peer communities have had success restoring balance to travel choices and stimulating local economic development by implementing parking policies that work to ensure that the supply of parking is determined by market choices. When parking subsidies are removed, transit, walking, and biking become more competitive. A lower share of trips is made by single-occupant vehicle, which reduces VMT, local air pollution, and regional greenhouse gas emissions.

Adjustments to parking regulations can also reduce barriers to needed redevelopment of the region’s central places, encouraging Pedestrian-Transit Oriented Development (PTOD). Additionally, a decrease in the share of the region’s land area devoted to surface parking lots can improve groundwater recharge and reduce runoff, thus promoting lake health and clarity. Standards for the design of parking facilities can ensure that parking contributes, rather than detracts from community character, improving the pedestrian environment. Active management of parking using appropriate prices can also ensure that parking is available at all times of day and there is no need to drive unnecessarily searching for parking.

As part of this Regional Transportation Plan and the update of the TRPA Regional Plan, the TMPO and the TRPA will work closely with basin communities to develop parking management policies that dovetail with environmental improvement and PTOD goals. There are multiple strategies that basin communities may want to consider:

• Reduction or elimination of minimum parking standards

• Creation of maximum parking standards

• Shared parking between uses

• In-lieu payment to meet parking requirements

• On-street parking

• Parking along major regional travel routes

• Handicapped-disabled parking

• Creation of bicycle parking standards

• Free transit or discount passes

• Deep discount transit passes for community residents

• Market-rate parking charges (including parking charges based on congestion levels).


ATTACHMENT B



Working to develop enhanced parking management strategies will be part of on-going collaboration between local communities, the TMPO, and TRPA as they work together to meet sustainability goals and develop design standards tailored to local community character.

Transportation System Management and Intelligent Transportation Systems Even as Lake Tahoe’s communities invest to increase the attractiveness of transit, walking and cycling in Basin, private vehicles will remain an extremely important part of the transportation system. Managing vehicle traffic has the potential to moderate vehicle speeds, reduce congestion, and promote safety.

The term ‘Transportation Systems Management’ (TSM) refers to a group of strategies that work together to improve traffic operations and maximize the performance of the existing roads infrastructure in moving people and goods. An important component of TSM is called Intelligent Transportation Systems (ITS), which focuses on using information technology to accomplish these goals.

This Regional Transportation Plan proposes several investments in Transportation System Management, falling under the following categories:

• Adaptive Signal Timing. When traffic signals are synchronized or timed correctly, or when they can respond to the presence of varying numbers of cars, traffic can move more smoothly. One such project is proposed signal synchronization on US 50 between the South Y to Stateline.

• Monitoring. Traffic monitoring stations (TMS) can provide information needed to adjust signal timing and other traffic control tools. While many TMS locations currently exist, new stations are proposed for various locations in the Tahoe Basin.

• Rehabilitation. Roads are designed for traffic to move at specific average speeds. When roadways are in bad condition, traffic moves erratically and more slowly than it could if the roads were in good repair. Maintenance and rehabilitation of roads can return traffic to more efficient movement. An Emergency Roadway Report program, as well as rehabilitation projects in both California and Nevada, are proposed in this RTP.

• Traveler Information. Keeping motorists informed of traffic and weather conditions can let motorists know what to expect, and provide them with choices of routes or trip timing. Changeable Message Signs are proposed as a way to provide this real-time information to drivers in Tahoe and on their way to-and-from Tahoe.

Figure 5.x. Detailed Table of TSM and ITS investment projects

Figure 5.x Map: Map of ITS projects (monitoring stations, signal timing, changeable message sign locations)

Transportation Security Due to unexpected large-scale security incidents or natural disasters, the potential for the necessity of a wide scale evacuation exists in almost every area of California, including in Lake Tahoe. Effective coordination and communication among different operating agencies in a region is essential to safely evacuating or stabilizing a community. Such coordination is needed to allow law enforcement and safety responses to occur in an expeditious manner, while at the same time permitting the transportation system to handle the public response to the incident.


ATTACHMENT B



Complementary to this is the need to make sure the public has clear and concise information about the situation and what actions they should take.

Although the immediate organizational response to security incidents and disasters will be the responsibility of law enforcement/safety agencies, the TMPO can play an important role in promoting coordinated planning among first responders and transit agencies in anticipation of unexpected events or natural disasters. In the case of a disaster, the TMPO could also provide a centralized location of information on transportation system conditions and the responses that might be useful in an emergency.

[More discussion will be added here, identifying the primary agencies responsible for preparing the necessary plans should a wide scale evacuation be necessary, and identifying what the TMPO’s role should be and how it can disseminate information. We are coordinating with law enforcement on CA & NV sides to link with existing Lake Tahoe disaster preparedness plans.]


JS/jw AGENDA ITEM: IX.A.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Review and Acceptance of the District’s Financial Statement of Operations for July 1, 2011 through July 31, 2011 Action Requested: It is requested the Board accept the Financial Statement of Operations for July 1, 2011 through July 31, 2011. Background: Staff has completed analyzing financial information for the first month in fiscal year 2012. (See Attachments A through D) Discussion: General – (Attachment B) Overall, the District ended with a net loss of $9,221 for the month of July 2011. The loss was expected as Rental Car Mitigation Fees from Hertz and Enterprise are received quarterly and the District did not receive contributions in July. This loss decreased the District’s overall cash fund balance for the year to $60,066, which is approximately $9,221 less than at the start of the fiscal year. CIP - (Attachment C) The District continues to break even in the Capital Improvement Program. This is expected as the Federal Lands and Highways Half Percent Grant is a 100% reimbursement grant. The District began incurring expenses for the FTA 5309 grant (80% / 20%) in July. A small portion of the previously deferred revenue originating from the classic car sales was utilized as match for the CA transit shelters and transit operations provided the match of $2,782 for the first installment of the financial software. Transit Fund- (Attachment D) The District ended with a net loss of $64,219 for the month of July 2011. The loss was expected as the District received insurance claim revenue in June for expenses occurring in July, totaling $11,779 and July’s TDA funding in the amount of $101,764 will be recognized in August. This loss decreased Transit’s overall cash fund balance for the year to a negative ($27,958) which is approximately $64,219 less than at the start of the fiscal year.


JS/jw AGENDA ITEM: IX.A.

Balance Sheet The table below reflects the balances on July 31, 2011 between Projects & General Funds and Transit balance sheet items:

Projects / General TransitCash 56,095 195,245Accounts Receivable 219,917 276,073Prepaid Expenses 5,936 92,003Inventory 0 22,997Accounts Payable 196,346 290,570Deferred Revenue 25,536 323,706Beginning Year Fund Balance 69,287 36,261

The District has an accrued compensated absence balance of $35,726.06 and a fixed asset balance, net of depreciation, of $5,270,053.45 as of July 31, 2011. Fiscal Analysis: It was confirmed that the District will receive a total of $1,221,167 in TDA funds for fiscal year 2012. The District had budgeted $955,982, thereby increasing TDA funding for FY 12 by $265,185. The District will be meeting with Nevada State Bank on September 12 to discuss a possible $500,000 Line of Credit (LOC) for transit operations. Staff feels confident that the District can come away from the meeting with loan documents being drafted, thereby eliminating Transit’s cash flow concerns.

Additional Information: If you have any questions or comments regarding this item, please contact Joanie Schmitt at (775) 589-5227 or [email protected]. Attachments:

A. July Financials - Revenue and Expenditure Comparisons B. July Financials – General Fund C. June Financials - Capital Improvement Programs D. June Financials – Transit Fund


District Revenue and Expenditure ComparisonsFor the Period Ending July 31, 2011

FY 2012

Actual Approved YTDFund July Budget Actuals Variance

Capital Improvement ProgramFLH 1/2 Percent Revenues - Rd 1 144,985 518,386 144,985 373,401FLH 1/2 Percent Expenditures - Rd 1 (144,985) (518,386) (144,985) (373,401)Net ( + / - ) 0 0 0 0

FLH 1/2 Percent Revenues - Rd 2 0 2,404,955 0 2,404,955FLH 1/2 Percent Expenditures - Rd 2 0 (2,404,955) 0 (2,404,955)Net ( + / - ) 0 0 0 0

FLH 1/2 Percent Revenues - Rd 3 0 3,639,375 0 3,639,375FLH 1/2 Percent Expenditures - Rd 3 0 (3,639,375) 0 (3,639,375)Net ( + / - ) 0 0 0 0

ARRA - AVL / Elec FareBox Revenues 0 250,000 0 250,000ARRA - AVL / Elec FareBox Expenditures 0 (250,000) 0 (250,000)Net ( + / - ) 0 0 0 0

ARRA - Bus Purchases Revenues 0 579,603 0 579,603ARRA - Bus Purchases Expenditures 0 (579,603) 0 (579,603)Net ( + / - ) 0 0 0 0

ARRA - NV Shelters Revenues 0 168,000 0 168,000ARRA - NV Shelters Expenditures 0 (168,000) 0 (168,000)Net ( + / - ) 0 0 0 0

FTA 5309 - CA Shelters/Transit Equip & PM Revenues 16,226 593,750 16,226 577,524FTA 5309 - CA Shelters/Transit Equip & PM Expenditures (16,226) (593,750) (16,226) (577,524)Net ( + / - ) 0 0 0 0

FTA 5308 - CNG Facility / Placer Cty Bus Revenues 0 1,250,000 0 1,250,000FTA 5308 - CNG Facility / Placer Cty Bus Expenditures 0 (1,250,000) 0 (1,250,000)Net ( + / - ) 0 0 0 0

FTA 5311 - NDOT Elec FareBoxes Revenues 0 420,950 0 420,950FTA 5311 - NDOT Elec FareBoxes Expenditures 0 (420,950) 0 (420,950)Net ( + / - ) 0 0 0 0

FTA 5311 - NDOT Trolley Revenues 0 236,906 0 236,906FTA 5311 - NDOT Trolley Expenditures 0 (236,906) 0 (236,906)Net ( + / - ) 0 0 0 0

CIP Fund RecapCIP Fund Revenues 161,210 10,061,925 161,210 9,900,715CIP Fund Expenditures (161,210) (10,061,925) (161,210) (9,900,715)Net ( + / - ) 0 0 0 0

CIP Fund Balance 0FY 2012 ( + / - ) 0Fund Balance @ 7/31/11 0

Transit OperationsTransit Ops Revenues 317,759 4,714,277 317,759 4,396,518Transit Ops Expenditures (381,978) (4,714,277) (381,978) (4,332,299)Net ( + / - ) (64,219) 0 (64,219) 64,219

Transit Fund Balance 36,261FY 2012 ( + / - ) (64,219)Fund Balance @ 7/31/11 (27,958)

ATTACHMENT A

JS/jw AGENDA ITEM: IX.A.TTD Board Meeting Packet-Sept. 9, 2011 Page 40

District Revenue and Expenditure ComparisonsFor the Period Ending July 31, 2011

FY 2012

Actual Approved YTDFund July Budget Actuals Variance

General USFS SNPLMA Revenues 0 148,153 0 148,153USFS SNPLMA Expenditures 0 (148,153) 0 (148,153)Net ( + / - ) 0 0 0 0

CNG Fueling Facility Revenues 8,563 132,765 8,563 124,202CNG Fueling Facility Expenditures (9,471) (132,765) (9,471) (123,294)Net ( + / - ) (908) 0 (908) 908

Rental Car Mitigation Revenues 2,932 75,000 2,932 72,069Rental Car Mitigation Expenditures (3,538) (73,650) (3,538) (70,112)Net ( + / - ) (607) 1,350 (607) 1,957

District Operations Revenues 8,768 368,575 8,768 359,807District Operations Expenditures (16,474) (365,673) (16,474) (349,199)Net ( + / - ) (7,707) 2,902 (7,707) 10,609

General Fund RecapGeneral Fund Revenues 20,262 724,493 20,262 704,231General Fund Expenditures (29,483) (720,241) (29,483) (690,758)Net ( + / - ) (9,221) 4,252 (9,221) 13,473

General Fund Balance 69,287FY 2012 ( + / - ) (9,221)Fund Balance @ 7/31/11 60,066

ATTACHMENT A


TAHOE TRANSPORTATION DISTRICTGENERAL FUND

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES

YEAR TO DATE AS OF JULY 31, 2011

Actual Budget Actual July YTD YTD Variance

REVENUESGeneral Fund Revenues

USFS - SNPLMA Rd 9 148,153 148,153CNG Fuel Sales 8,563 132,765 8,563 124,202Rental Car Mitigation Revenues 2,932 75,000 2,932 72,069Contributions 165,000 165,000Admin Support 8,768 203,575 8,768 194,807

Revenue Total 20,262 724,493 20,262 704,231

EXPENDITURESGeneral Fund ExpendituresUSFS-SNPLMA Expenditures

Professional Services 148,153 148,153Sub Total 0 148,153 0 148,153

CNG ExpendituresFacility Rent 7,350 7,350Insurance 312 3,848 312 3,536Permits 350 350Professional Fees 0 0Utilities 9,159 121,217 9,159 112,058

Sub Total 9,471 132,765 9,471 123,294

Rental Car Mitigation ExpendituresProfessional Legal 3,538 30,000 3,538 26,462Transit Ops: South Shore 20,000 20,000Transit Ops: North Shore 20,000 20,000Advertising 1,000 1,000Travel & Per Diem 1,650 1,650Auto Misc 1,000 1,000

Sub Total 3,538 73,650 3,538 70,112

ATTACHMENT B


TAHOE TRANSPORTATION DISTRICTGENERAL FUND




District OperationsSalaries and Wages 1,525 41,815 1,525 40,290Medicare 22 606 22 584FICA 0 0 0 0DAC Pension Plan 122 3,345 122 3,223Health Insurance 271 3,913 271 3,642Dental Insurance 23 374 23 351Life Insurance 9 49 9 40Vision Care Insurance 4 66 4 62Worker's Compensation 9 191 9 182Supplies 477 5,724 477 5,247Professional Legal 34,200 34,200Training 219 0 219 -219Facility Rent 2,197 26,358 2,197 24,161Facility Utilities 173 2,081 173 1,908Auto Misc 500 6,000 500 5,500Subscriptions & Publications 400 400Postage 225 225Dues 1,500 1,500Professional Services 5,923 137,376 5,923 131,453Auditing 5,450 5,450Legislative Outreach 5,000 66,000 5,000 61,000Financing Fees (Interest) 30,000 30,000

Sub Total 16,474 365,673 16,474 349,199

Expenditure Total 29,483 720,241 29,483 690,758

Revenue Total 20,262 724,493 20,262Expenditure Total 29,483 720,241 29,483Net + / (Loss) -9,221 4,252 -9,221

Fund Balance - General Fund 69,287FY 2012 ( + / - ) -9,221Fund Balance @ 7/31/11 60,066

ATTACHMENT B


TAHOE TRANSPORTATION DISTRICTCAPITAL IMPROVEMENT PROGRAM




REVENUESCapital Improvement Program Fund Revenues

FLH 1/2 Percent Rd 1 144,985 518,386 144,985 373,401FLH 1/2 Percent Rd 2 2,404,955 2,404,955FLH 1/2 Percent Rd 3 3,639,375 3,639,375

ARRA - AVL/Electronic Fareboxes 250,000 250,000ARRA - Bus Purchases 579,603 579,603ARRA - NV Shelters 160,000 160,000ARRA - NV Shelters Match - Douglas Cty 8,000 8,000

FTA - 5309 CA Shelters / Transit Equip & PM 12,981 475,000 12,981 462,019FTA - 5309 CA Shelters Match - CalTrans 464 18,000 464 17,536FTA - 5309 CA Shelters / Transit Equip Match - Prop 1B 78,113 78,113FTA - 5309 Transit PM Match - Transit 2,782 22,637 2,782 19,856

FTA - 5308 CNG Facility / Placer Bus Purchase 1,000,000 1,000,000FTA - 5308 CNG / Bus Match - Placer Cty 31,250 31,250FTA - 5308 CNG / Bus Match - In Kind 218,750 218,750

FTA - 5311 NDOT - Elec Fareboxes 336,760 336,760FTA - 5311 Elec Farebox Match- Prop 1B 84,190 84,190FTA - 5311 NDOT - Trolley 189,525 189,525FTA - 5311 Trolley Match - Prop 1B 47,381 47,381

Revenue Total 161,210 10,061,925 161,210 9,900,715

EXPENDITURESCapital Improvement Program Fund ExpendituresFLH 1/2 Percent Expenditures - Rd 1

FLH Capital Projects 51,392 275,000 51,392 223,608FLH Planning & Environmental Doc 65,917 218,974 65,917 153,057Salaries and Wages 17,094 14,418 17,094 -2,676Medicare 248 198 248 -50Fica 87 229 87 142DAC Pension Plan 1,255 924 1,255 -331Health Insurance 2,932 2,450 2,932 -482Dental Insurance 270 240 270 -30Life Insurance 83 27 83 -56Vision Care Insurance 46 41 46 -5Worker's Compensation 74 72 74 -2Admin Support 5,587 5,813 5,587 226

Sub Total 144,985 518,386 144,985 373,401

FLH 1/2 Percent Expenditures - Rd 2FLH Capital Projects 500,000 500,000FLH Planning & Environmental Doc 1,734,275 1,734,275Salaries and Wages 105,731 105,731Medicare 1,533 1,533Fica 229 229DAC Pension Plan 8,230 8,230Health Insurance 12,248 12,248Dental Insurance 1,198 1,198Life Insurance 138 138Vision Care Insurance 203 203Worker's Compensation 528 528Admin Support 40,642 40,642

Sub Total 0 2,404,955 0 2,404,955

ATTACHMENT C






FLH 1/2 Percent Expenditures - Rd 3FLH Capital Projects 2,024,400 2,024,400FLH Planning & Environmental Doc 1,405,998 1,405,998Salaries and Wages 129,761 129,761Medicare 1,882 1,882DAC Pension Plan 10,381 10,381Health Insurance 14,698 14,698Dental Insurance 1,438 1,438Life Insurance 165 165Vision Care Insurance 243 243Worker's Compensation 648 648Admin Support 49,761 49,761

Sub Total 0 3,639,375 0 3,639,375

ARRA - AVL / Elec. FareBoxesEquipment over $5,000 250,000 250,000

Sub Total 0 250,000 0 250,000

ARRA - Bus PurchaseEquipment over $5,000 552,203 552,203Professional Services 24,694 24,694License & Permits 1,000 1,000Salaries and Wages 1,078 1,078Medicare 16 16DAC Pension Plan 86 86Health Insurance 101 101Dental Insurance 10 10Life Insurance 2 2Vision Care Insurance 2 2Worker's Compensation 5 5Admin Support 406 406

Sub Total 0 579,603 0 579,603

ARRA - NV SheltersContract Services 48,000 48,000CIP over $5,000 120,000 120,000

Sub Total 0 168,000 0 168,000

FTA 5309 - CA Shelters / Transit Equip & PMContract Services 1,663 48,000 1,663 46,338CIP over $5,000 188,750 188,750Reproduction & Printing 300 0 300 -300Legal Ads 355 0 355 -355Preventive Maintenance 113,193 113,193Equip over $5,000 13,908 226,651 13,908 212,744Professional Services 0 0Salaries and Wages 10,591 10,591Medicare 154 154DAC Pension Plan 847 847Health Insurance 1,273 1,273Dental Insurance 123 123Life Insurance 13 13Vision Care Insurance 20 20Worker's Compensation 50 50Admin Support 4,085 4,085

Sub Total 16,226 593,750 16,226 577,524

ATTACHMENT C






FTA - 5308 CNG Facility / Placer Bus PurchaseEquip over $5,000 156,250 156,250CIP over $5,000 1,093,750 1,093,750

Sub Total 0 1,250,000 0 1,250,000

FTA - 5311 NDOT - Elec FareboxesEquip over $5,000 420,950 420,950

Sub Total 0 420,950 0 420,950

FTA - 5311 NDOT - TrolleyLicense & Permits 250 250Professional Services 3,656 3,656Equip over $5,000 233,000 233,000

Sub Total 0 236,906 0 236,906

Expenditure Total 161,210 10,061,925 161,210 9,900,715

Revenue Total 161,210 10,061,925 161,210Expenditure Total 161,210 10,061,925 161,210Net + / (Loss) 0 0 0

Fund Balance - CIP Fund 0FY 2012 ( + / - ) 0Fund Balance @ 7/31/11 0

ATTACHMENT C


TAHOE TRANSPORTATION DISTRICTTRANSIT FUND

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES TO FUND BALANCES



REVENUESTransit Operations Revenues

Private Contributions 95,475 1,406,546 95,475 1,311,071Local Governments 4,167 87,552 4,167 83,386TDA Funds 20,333 955,982 20,333Farebox Revenue 52,400 545,819 52,400 493,419FTA 5311 NDOT 83,439 1,200,040 83,439 1,116,601FTA 5311 CalTrans 20,513 92,992 20,513 72,479FTA 5311 CMAQ 41,432 200,000 41,432 158,568FTA 5309 - PM 113,193 113,193SNPLMA 112,153 112,153Insurance Claim 0 0

Revenue Total 317,759 4,714,277 317,759 3,460,869

EXPENDITURESTransit Operations Expenditures

Contract Services 229,519 2,902,633 229,519 2,673,114Vehicle Fuel 41,891 785,000 41,891 743,109Insurance 46,897 170,000 46,897 123,103Repairs & Maintenance 27,973 0 27,973 -27,973Facility Utilities 1,399 52,260 1,399 50,861Professional Services 2,122 46,000 2,122 43,878Facility Rent 3,200 43,200 3,200 40,000Reproduction & Printing 1,593 31,000 1,593 29,407Telephone 2,103 30,000 2,103 27,897Grant Match - Capital Overlay 2,782 25,001 2,782 22,220Professional Legal 6,065 18,000 6,065 11,935Audit Services 14,900 14,900Training 10,630 10,630Advertising 7,500 7,500Vehicle Fuel Tax 1,591 1,591Legal Notices 1,500 1,500Subscriptions & Publications 500 1,638 500 1,138License & Permits 225 225Bank Fees 176 3,000 176 2,824Repairs & Maintenance (5309) 113,193 113,193Financing Fees (Interest) 25,000 25,000Salaries and Wages 10,003 260,196 10,003 250,193Medicare 144 3,771 144 3,627Social Security 292 11,625 292 11,333DAC Pension Plan 424 9,190 424 8,766Health Insurance 1,382 37,531 1,382 36,149Dental Insurance 157 4,089 157 3,932Life/STD Insurance 54 433 54 379Vision Care Insurance 28 671 28 643Worker's Compensation 94 1,632 94 1,538Admin Support 3,181 102,868 3,181 99,687

Expenditure Total 381,978 4,714,277 381,978 4,332,299

Revenue Total 317,759 4,714,277 317,759Expenditure Total 381,978 4,714,277 381,978Net + / (Loss) (64,219) 0 (64,219)

Fund Balance - Transit 36,261FY 2012 ( + / - ) -64,219Fund Balance @ 07/31/11 -27,958

ATTACHMENT D


AK/jw AGENDA ITEM: IX.B.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approval of Nevada Transit Shelter Project – Phase 1 and Authorization of

Chairman and District Manager to Sign Plans and Advertise Project, Consistent with Tahoe Transportation District Purchasing Procedures, Code of Federal Regulations, and the Nevada Public Contracting Code

Action Requested: It is requested the Board approve the Nevada Transit Shelter Project – Phase 1 (Project) as described in the TRPA Initial Environmental Checklist (IEC) (Attachment A) and authorize the Chairman and District Manager to sign the Project plans and advertise Project for bid, consistent with TTD Purchasing Procedures, Code of Federal Regulations and the Nevada Public Contracting Code. Background: In July 2010, the TTD Board approved the FY 2010/2011 Work Program, including work associated with the Transit Shelter Project identified under Work Element 3.8. To carry out this Project, the TTD Board approved a subsequent task order with Wood Rodgers, Inc. to perform project development activities specific to survey, design, and engineering for the shelter facilities. Since that time, staff has developed plans, specifications, and engineers estimate for three (3) locations within Douglas County, NV.

Discussion: Consistent with the TTD’s Capital Improvement Program, staff is proposing to construct the three (3) prefabricated transit shelters within the Douglas County, NV at the following locations to serve the BlueGO Transit System:

• State Route 207 at Shady Lane– eastbound • State Route 207 and State Route 206 (Foothill) – east and west bound

All project locations are located in State of Nevada’s right-of-way and do not require acquisition of private easements. The Project is identified in the Tahoe Regional Planning Agency's Environmental Improvement Program for the Lake Tahoe Region (EIP #838), as well as the Regional Transportation Plan


AK/jw AGENDA ITEM: IX.B.

(RTP #8) and is considered an overall benefit to the Lake Tahoe environment by assisting in attaining environmental thresholds for air quality. Following approval of the Project and associated plans by the Board, staff will advertise the Project consistent with the TTD Purchasing Procedures, Code of Federal Regulations, and the Nevada Public Contracting Code. Upon completion of the bid process, staff will return to the Board for consideration to award the construction contract to the lowest responsible/responsive bidder, if within the TTD’s budget for the Project. Fiscal Analysis: All expenditures associated with permitting and development of the plans have been approved in subsequent contracts and/or task orders and/or allotted staff time. All expenditures associated with the bid process will be funded by local air quality mitigation funds in the District’s possession, as this phase of the Project is not eligible to be funded by the Federal Lands Highway Program. There is no additional fiscal impact associated with this item until award of the construction contract, which will occur as a future action item by the Board. Work Program Analysis: This project is included in the work program and the TTD’s Capital Improvement Program. All work associated with this effort is captured under respective elements of the existing Work Program and corresponding allotted staff time. Additional Information: If you have any questions or comments regarding this item, please contact Alfred Knotts at [email protected] or (775) 589-5503. Attachment:

A. TRPA IEC


mailto:[email protected]

ATTACHMENT A

AK/jw AGENDA ITEM: IX.B.TTD Board Meeting Packet-Sept. 9, 2011 Page 50

ATTACHMENT A


AK/jw AGENDA ITEM: IX.C.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approval of Award of California Transit Shelter Project – Phase 1 Construction

Contract to Thomas Haen Construction, Inc., Authorization of the Chairman and District Manager to Sign the Construction Contract, and Authorize the District Manager to Execute Contract Change Orders Consistent with the Public Contract Code Limits

Action Requested: It is requested the Board approve the award of California Transit Shelter Project – Phase 1 (Project) construction contract to Thomas Haen Construction, Inc., authorization of the Chairman and District Manager to sign the construction contract, and authorize the District Manager to execute contract change orders consistent with the public contract code limits, not to exceed ten percent (10%) of the contract amount. Background: At the June 2010 Board meeting, the Board approved the FY 2010/2011 Work Program, including work associated with the Transit Shelter Project identified under Work Element 3.8. To carry out the Project, the Board authorized staff to advertise the bid for the Project which was initiated on July 13, 2011 and concluded on July 27, 2011. One bid was received for the Project from Thomas Haen Construction for a bid amount of $69,145. The engineer’s estimate for the construction of the Project was approximately $73,156. Total budget established for the Project is approximately $110,471, which includes the construction bid estimate of $73,156; construction management, survey and materials testing for $34,850; and a contingency of $7,315. Per California Public Contract Code, the Tahoe Transportation District has 60 days to award. Discussion: At the time of bid opening for the Project on July 27, 2011, staff received one bid from Thomas Haen Construction, Inc. in the amount of $69,145, which was within the engineer’s estimate established for the Project. Upon review by staff and legal counsel, the bid was determined to be in compliance with all provisions required in the proposal as outlined in the contract and has therefore been deemed responsive. Additionally, the bid protest period concluded on August 3, 2011 which resulted in no protests received. As such, staff is recommending award of the California Shelter Project – Phase 1 construction contract to Thomas Haen Construction, Inc.


AK/jw AGENDA ITEM: IX.C.

located in South Lake Tahoe, CA and authorization for the Chairman and District Manager to sign the construction contract. Upon execution of the contract and acceptance of the contractor’s performance bond, staff will issue a notice to proceed for the Project which is anticipated to begin the week September 12, 2011. In addition to the recommendations discussed above, staff is also recommending the Board authorize the District Manager to execute contract change orders consistent with the limits of the Public Contract Code which allows for an authorized representative to issue contract change orders not to exceed 10% of the contract amount. In the case of this Project, the District Manager would be authorized to execute change orders for a cumulative not to exceed amount $6,914. All change orders above and beyond 10% of the contract amount would have to be authorized by the Board.

Fiscal Analysis: All expenditures associated with this item are accounted for in the 2011/12 Work Program and associated budget and will be funded by Federal Transit Administration 5309 funds, California Proposition 1B funds, local air quality mitigation funds, and the proceeds from the sale of the Camp Richardson Circulator Vehicles. Work Program Analysis: This project is included in the work program and the TTD’s Capital Improvement Program. All work associated with this effort will be captured under respective elements of the existing Work Program and corresponding allotted staff time. Additional Information: If you have any questions or comments regarding this item, please contact Alfred Knotts at [email protected] or (775) 589-5503.



DK/jw AGENDA ITEM: IX.D.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approval of a Task Order Related to the Nevada Stateline to Stateline Bikeway

Phase 2 (North Demonstration) Project Action Requested: It is requested the Board approve the Task Order with Lumos & Associates as recommended by Staff. Background: The FY 2012 Work Program continues the project planning and environmental work for the Nevada Stateline to Stateline Bikeway Projects, including Phase 2 (North Demonstration), which connects Incline Village to Sand Harbor. With the completion of the environmental process for Phase 1 (South Demonstration) and the final design underway for that section, staff has initiated the environmental and preliminary engineering design phases of the North Demonstration Project. Last month, the Board approved a Task Order with Ascent Environmental to complete the field work and associated special studies required to comply with the Tahoe Regional Planning Agency (TRPA) and National Environmental Policy Act (NEPA) environmental review processes. Discussion: As stated above, the Board approved previous tasks, which has allowed the environmental process to begin for Phase 2 (North Demo) of the Bikeway Project. Currently, Lumos and Associates, the lead engineering firm on contract for the Project, is only scoped to develop preliminary engineering for one alignment under the existing TRPA contract, which TTD is now managing. In order to adequately evaluate potential environmental impacts associated with the proposed trail and to inform the selection of the preferred alternative, it is necessary to survey and design the second alignment to the same level, similar to what was provided for the South Demonstration Project. This design work will also serve to inform the visual simulations that will be required by the TRPA to analyze the Project for scenic impacts, as the Project is visible from both the Lake and the Scenic Roadway Unit, which is also a designated Scenic Byway.


DK/jw AGENDA ITEM: IX.D.

In addition to the design work for the alignment, Lumos will conduct the necessary field work required for the TRPA Soil/Hydrologic Report and Geotechnical Report needed for anticipated structures, such as retaining walls, tunnels, and bridges. The following table is a summary of the task order request. This specific request is budgeted in the FY 2012 Work Program. As such, TTD staff is recommending approval of the following Task Order: Firm Work Element Type of

Agreement Phase Work to be

Performed/Deliverable Cost

Lumos & Associates

3.3.2 – NV Bikeway PH 2 (North Demo)

Task Order Preliminary Engineering & Design (PED)

Survey and design work for 30% plans for use in developing the alternatives to get through the Environmental Phase

$75,500

Fiscal Analysis: The fiscal need associated with the task order is approximately $75,500. All expenditures associated with this request are accounted for in the current FY12 budget. Funding for the requested work will be funded through the Federal Lands Highway (FLH) and Scenic Byways Program Grants, both of which are secured. Work Program Impact: All work associated with this effort is captured under respective elements of the existing FY 2012 Work Program and corresponding allotted staff time. Additional Information: If you have any questions or comments regarding this item, please contact Derek Kirkland at (775) 589-5504 or [email protected].


CH/jw AGENDA ITEM: IX.E.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approval to Release Request for Proposal for Long-Term Operations Contract of

North Lake Tahoe Airport Express Bus Service Action Requested: It is requested that the Board approve the release of the Request for Proposal (RFP) for shuttle service between the Truckee North Tahoe area and the Reno-Tahoe Airport. Background: For the last five years, the District has had a partnership with the Truckee North Tahoe – Transportation Management Association (TMA) and the North Lake Tahoe Resort Association (NLTRA) in an effort to provide an on-demand shuttle service connecting the resort triangle area of north shore and the Reno-Tahoe Airport. This has been accomplished by using the District as the contracting entity with a private operator and the TMA acting as project manager. The service has worked well and it is desired to continue the service, however, it is time to put the project out to bid and enter into a new contract. Discussion: The TMA and NLTRA staff have discussed desired changes and updates to the RFP, which are reflected in the attached draft. Much has been learned over the last several years and with the District’s experience at south shore and the RFP reflects an improved business approach. The TMA will be the District’s project manager and will handle oversight and administration of the service with District staff assisting and providing another level of oversight. The TMA will manage the reservation system it has developed, the credit card and collection responsibilities, marketing, and payables to the contractor and other vendor services. The current contract expires in November, so upon approval by the Board, the District will release the RFP. The RFP is scheduled to close on September 27. Bids will be reviewed and the selection of contractor brought back to the Board at the October meeting, along with a draft contract and cooperative agreement between the District and the TMA for approval. Staff recommends approval of release of this RFP for this important service to the Tahoe Region.


CH/jw AGENDA ITEM: IX.E.

Fiscal Analysis: There is no budget impact to the District for this service. The revenue for this service is provided by a combination of fares, NLTRA contributions, and other Visitor Authority contributions. Insurance, indemnification, and other liability protection will be provided for the District by the contractor. Work Program Analysis: This project falls under the work element for liaison with other transit provider services and is not expected to require a significant amount of District staff time. The TMA is staffed for this role, has been the project manager, and District staff is confident in the TMA’s ability and partner oversight. Additional Information: If you have any questions or comments regarding this item, please contact Carl Hasty at (775) 589-5501 or [email protected]. Attachment:

A. Draft Request for Proposal


TTD RFP – North Lake Tahoe Express Scheduled Airport Service Page 1

Request for Proposals

Procurement Officer Tahoe Transportation District 128 Market Street, Suite 3F Stateline, NV 89449 PO Box 499 Zephyr Cove, NV 89448 (775) 589-5500 (775) 588-0917 (fax) The Tahoe Transportation District (hereinafter “TTD”) is requesting proposals for management and operations services for scheduled airport service between the Reno-Tahoe International Airport and the Truckee-North Lake Tahoe Areas. The successful firm shall provide vehicles, equipment, and personnel as described in this Request for Proposals (this “RFP”).

Proposal Data Title: North Lake Tahoe Express Scheduled Airport

Service Issue Date: September 9, 2011

Pre-Proposal Conference

Day/Date: September 16, 2011 Time: 9:00 AM

Location/Address: 128 Market Street, Suite 3F, Stateline, NV 89449 Proposal Due Date

Day/Date: Tuesday, September 27, 2011 Time: 4:00 p.m.

Location/Address: 128 Market Street, Suite 3F, Stateline, NV 89449 PO Box 499, Zephyr Cove, NV 89448

Sealed written replies to this invitation must be received by TTD at the location indicated, and no later than the date and time indicated. Submittal by fax or email is not acceptable. This RFP does not constitute an order for the goods or services specified.

ATTACHMENT A

CH/jw AGENDA ITEM: IX.E.TTD Board Meeting Packet-Sept. 9, 2011 Page 76


GENERAL CONDITIONS

All responders must familiarize themselves with the General Conditions, Technical Specifications and Appendices that are included with this procurement package. 1. PROPOSAL DELIVERY, TIME & DATE

1.1. TTD will receive written and sealed competitive proposals for North Lake Tahoe Express Scheduled Airport Service until 4:00 p.m. PST, September 27, 2011, at the office listed below. Any proposal received after the date and hour specified will be rejected and returned unopened to the offeror. Each proposal and supporting documentation must be in a sealed envelope or container plainly labeled in the lower left-hand corner: "TTD RFP, North Lake Tahoe Express Scheduled Airport Service". Offerors must also include their company name and address on the outside of the envelope or container. Proposals must be addressed to:

Mail: Procurement Officer Tahoe Transportation District PO Box 499 Zephyr Cove, NV 89448 Hand Deliver: Procurement Officer Tahoe Transportation District 128 Market Street, Suite 3F Stateline, NV 89449

1.2. Offerors are responsible for making certain that proposals are delivered to the Procurement Officer. Mailing of a proposal does not ensure that the proposal will be delivered on time or delivered at all. If offeror does not hand deliver proposal, we suggest that offeror use some sort of delivery service that provides a receipt.

1.3. Proposals will be accepted in person, by United States Mail, by United Parcel Service, or by private courier service. No proposals will be accepted by oral communication, telephone, electronic mail, telegraphic transmission, or facsimile transmission. TTD WILL NOT ACCEPT FAX PROPOSALS.

1.4. Proposals may be withdrawn in writing prior to the above scheduled time set for closing. Alteration made before the closing date and time must be initiated by offeror, guaranteeing authenticity.

1.5. TTD reserves the right to postpone the date and time for accepting proposals through an addendum.

2. PRE-PROPOSAL CONFERENCE

2.1. There will be no pre-proposal conference for this RFP.

3. CLARIFICATION OF REQUIREMENTS

3.1. It is the intent and purpose of TTD that this RFP permit competitive proposals. It shall be the offeror’s responsibility to advise TTD if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this RFP to a single source. Such notification must be submitted in writing and must be received by the Procurement Officer no later than five (5) business days prior to the proposal closing date. A review of such notifications will be made.

3.2. ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING THIS INVITATION TO PROPOSAL MUST BE SUBMITTED IN WRITING NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE PROPOSAL CLOSING DATE AND ADDRESSED TO:

ATTACHMENT A



Hand Delivery: Procurement Officer Tahoe Transportation District 128 Market Street, Suite 3F

Stateline, NV 89449

Mail: Procurement Officer Tahoe Transportation District

PO Box 499 Zephyr Cove, NV 89448

Fax: (775) 588-0917 Email: [email protected]

4. ADDENDA & MODIFICATIONS

4.1. Any changes, additions, or clarifications to the RFP are made by amendments (addenda).

4.2. Any offeror in doubt as to the true meaning of any part of the RFP or other documents may request an interpretation thereof from the Procurement Officer. At the request of the offeror, or in the event the Procurement Officer deems the interpretation to be substantive, the interpretation will be made by written addendum issued by the Procurement Officer. Such addendum issued by the Purchasing Officer will be sent to all offerors receiving the original RFP and will become part of the proposal package having the same binding effect as provisions of the original RFP. No verbal explanations or interpretations will be binding. In order to have a request for interpretation considered, the request must be submitted in writing and should be received by the Procurement Officer no later than five (5) business days prior to the proposal closing date.

4.3. All addenda, amendments, and interpretations of this solicitation shall be in writing. Any amendment or interpretation that is not in writing shall not legally bind TTD. Only information supplied by TTD in writing or in this RFP should be used in preparing proposal responses. All contacts that an offeror may have had before or after receipt of this RFP with any individuals, employees, or representatives of TTD and any information that may have been read in any news media or seen or heard in any communication facility regarding this RFP should be disregarded in preparing responses.

4.4. TTD does not assume responsibility for the receipt of any addendum sent to offerors.

5. EXAMINATION OF DOCUMENTS AND REQUIREMENTS

5.1. Each offeror shall carefully examine all RFP documents and thoroughly familiarize itself with all requirements prior to submitting a proposal to ensure that the proposal meets the intent of this RFP.

5.2. Before submitting a proposal, each offeror shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements of this RFP. Failure to make such investigations and examinations shall not relieve the offeror from its obligation to comply, in every detail, with all provisions and requirements of the RFP.

6. PROPOSAL COPIES

6.1. Offeror must submit two (2) original hard copies (printed double-sided) of its proposal. In addition, offeror must submit five (5) CDs of the original proposal.

6.2. The original proposal must include this RFP and any subsequent addenda.

ATTACHMENT A




6.3. All proposals, responses, inquiries, or correspondence relating to or in reference to this RFP, and all electronic media, reports, charts, and other documentation submitted by offeror shall become the property of TTD when received.

7. PROPOSAL PREPARATION COSTS

7.1. Issuance of this RFP does not commit TTD, in any way, to pay any costs incurred in the preparation and submission of a proposal.

7.2. The issuance of this RFP does not obligate TTD to enter into a contract for any services or equipment.

7.3. All costs related to the preparation and submission of a proposal shall be paid by the offeror.

8. RFP REQUIREMENTS

8.1. Proposals shall contain the following:

8.1.1. Cover letter on company letterhead, signed by an officer of the responding firm, which states that the information contained within the proposal is accurate and complete.

8.1.2. Brief description of the major business functions, history and organizational structure of the firm.

8.1.3. Resume/work history of key personnel to be assigned to this project, including the on-site manager and any corporate or other technical assistance/consulting staff (internal or external).

8.1.4. A list of all vehicles that will be used to provide the services and a brief description of each vehicle.

8.1.5. At least three (3) reference contacts on similar projects, and a list of all clients for the last five years.

8.1.6. Copy of the most recently completed financial audit, and identify the legal status of the firm.

8.1.7. A statement about whether the organization has ever defaulted on a contract and if there are any legal actions currently against, or anticipated to be against, the firm.

8.1.8. Past three years of accident claims paid out as part of any transportation service operated by the firm.

8.1.9. A statement of the firm’s understanding of and ability to:

8.1.9.1. Meet public transit requirements associated with U.S. Department of Transportation, Federal Transit Administration, California Department of Transportation and Nevada Department of Transportation.

8.1.9.2. Provide, operate and maintain an efficient and high quality public transportation service.

8.1.9.3. Address ability to respond to changes in passenger demand, weather events, road conditions, airline delays and other events.

8.1.9.4. Establish and maintain excellent working relationship with client agency

ATTACHMENT A



8.1.10. Proposed monthly fixed and marginal cost per vehicle-hour, for each year of the three-year base contract period. These costs may change by contract year. Proposed costs shall be provided in the following table format:

Year 1 Year 2 Year 3

Monthly Fixed Cost $ $ $

Marginal Cost per In-Service Vehicle-Hour

$ $ $

8.1.11. Copies of each of the following:

8.1.11.1. System standards.

8.1.11.2. Personnel policies and procedures.

8.1.11.3. Driver’s handbook.

8.1.11.4. Drug and alcohol testing policies and procedures.

8.1.11.5. Training programs, including name(s) of individuals/agencies that will provide defensive driving and passenger sensitivity training.

8.1.11.6. Risk management policy and safety plan.

8.1.11.7. Comment/complaint procedures.

8.1.11.8. Maintenance Plan for vehicles and facilities.

8.1.11.9. Vehicle and facility inspection procedures and checklist form.

8.1.11.10. Vehicle cleaning procedures and checklist form.

8.1.11.11. Service transition plan (if applicable), including a timeline for transitioning from the existing operator, if necessary. Describe how the transition will take place in a seamless manner with the least amount of disruption to the service as possible.

8.1.11.12. Proposal Form attached hereto as Exhibit B – including an indication of all addenda issued and received – in a separate, sealed envelope.

9. TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE NEVADA OPEN RECORDS ACT

9.1. If you consider any portion of your proposal to be privileged or confidential by statute or judicial decision, including trade secrets and commercial or financial information, clearly identify those portions.

9.2. Proposals will be opened in a manner that avoids disclosure of the contents to competing offerors and keeps the proposals secret during negotiations. All proposals are open for public inspection after the contract is awarded, but trade secrets and confidential information in the proposals are not open for inspection.

9.3. TTD will honor your notations of trade secrets and confidential information and decline to release such information initially, but please note that the final determination of whether a particular portion of your proposal is in fact a trade secret or commercial or financial information that may be withheld from public inspection will be made by the Nevada Attorney General or a court of competent jurisdiction. In the event a public information request is received for a portion of your proposal that you have marked as being confidential information, you will be notified of such request and you will be

ATTACHMENT A



required to justify your legal position in writing to the Nevada Attorney General pursuant to NRS 239. In the event that it is determined by opinion or order of the Nevada Attorney General or a court of competent jurisdiction that such information is in fact not privileged and confidential under NRS 239, then such information will be made available to the requester.

9.4. Marking your entire proposal CONFIDENTIAL/PROPRIETARY is not in conformance with the Nevada Open Records Act.

10. LICENSES, PERMITS, TAXES

10.1. The price or prices for the work shall constitute full compensation for all taxes, permits, licenses, etc. that the offeror is or may be required to pay.

11. DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS

11.1. TTD hereby notifies all offerors that in regard to any contract entered into pursuant to this RFP, Disadvantaged Business Enterprises (“DBE”) will be afforded equal opportunities to submit proposals and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration of an award.

11.2. A DBE is defined as a small business concern which is at least 51% owned and controlled by one or more socially and economically disadvantaged individuals, or in the case of any publicly owned business, at least 51% of the stock of which is owned by one or more socially and economically disadvantaged individuals. Socially and economically disadvantaged include Women, Black Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, and Asian-Indian Americans.

12. EQUAL EMPLOYMENT OPPORTUNITY

12.1. Offeror agrees that it will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, national origin, age, disability, or in any way violate Title VII of the 1964 Civil Rights Act and amendments, except as permitted by said laws.

13. CONFLICT OF INTEREST

13.1. The offeror shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of TTD or member of the TTD Board of Directors.

13.2. By signing its proposal, the offeror certifies and represents to TTD the offeror has not offered, conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise of discretion concerning this RFP.

14. AUTHORIZATION TO BIND OFFEROR OF PROPOSAL

14.1. Proposals must show vendor name and address of offeror. The original proposal must be manually signed by an officer of the company having the authority to bind the offeror to its provisions. Person signing proposal must show title or AUTHORITY TO BIND THE FIRM IN A CONTRACT. Failure to manually sign proposal will disqualify it.

15. SELECTION

15.1. Selection shall be based on the proposal from an offeror determined by TTD to be responsible.

15.2. TTD shall consider only responsible offerors. Responsible offerors are those that have, in the sole judgment of TTD, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract.

15.3. TTD may consider responsiveness to the requirements of the RFP, as well as references and financial stability, in determining a responsible offeror.

ATTACHMENT A



15.4. No individual has the authority to legally and/or financially commit TTD to any contract, agreement or purchase order for goods or services, unless specifically sanctioned by the requirements of this RFP.

16. AWARD PROCEDURE AND CONTRACT

16.1. Any contract made, or purchase order issued, as a result of this RFP, shall be entered in the State of Nevada and under the laws of the State of Nevada. In connection with the performance of work, the offeror agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all other applicable Federal, State, and local laws, regulations, and executive orders to the extent that the same may be applicable.

16.2. The contract between TTD and its current operator expires on November 14, 2011. The schedule for selection, award, and execution of the new contract is anticipated to be completed prior to October 21, 2011.

17. EVALUATION OF PROPOSALS

17.1. Proposals submitted will be evaluated by a Review & Selection Committee assembled at the discretion of TTD.

17.2. The Committee has the prerogative to call for oral interviews, if such would be desirable or beneficial to the evaluation process. TTD reserves the right to retain all proposals submitted and use any idea in a proposal regardless of whether or not said proposal is selected.

17.3. The following categories will be evaluated in the selection process:

• Understanding: Offeror demonstrates thorough understanding of the scope of the project and its role and responsibilities within the transit system.

• Experience: Offeror demonstrates experience with similar service types, scheduling, dispatching and reporting; and has an excellent performance record.

• Technical capacity: Offeror demonstrates that the knowledge, skills and abilities to perform the specifications of the RFP exist within its organization, including the on-site manager and corporate personnel.

• Presentation: Offeror is organized and responsive to all requirements of the RFP. Offeror exhibits confidence and knowledge regarding the proposed operating service.

• Budget: Proposed budget appears to be complete, realistic and cost effective.

17.4. Final approval of the contract shall be made by the TTD Board of Directors.

18. RIGHT TO REJECT PROPOSALS

18.1. TTD reserves the right to reject any or all proposals, reject any particular item in a proposal, and to waive immaterial formalities. No proposal will be considered from any firm that has failed to perform acceptably on any other contract with TTD.

ATTACHMENT A



TECHNICAL SPECIFICATIONS

1. BACKGROUND INFORMATION

1.1 Introduction TTD is seeking a private operator to operate and manage a high quality airport

passenger transportation service branded as the North Lake Tahoe Express (NLTE), to serve travelers between the Reno-Tahoe International Airport and the North Lake Tahoe -- Truckee area. Service is provided every day of the year on three routes. A schedule is published, with service provided on a reservation basis. This program currently serves approximately 21,700 one-way passenger-trips per year. Contracting and operating authority for the service will be provided by TTD or its agent. Day-to-day contract management, oversight of the service as well as marketing services will be provided by the Truckee – North Tahoe Transportation Management Association (TNT-TMA), using funds provided by a variety of public and private sources, including the North Lake Tahoe Resort Association.

1.2 Contract Term The contract starts on November 15, 2011 and ends on November 15, 2014, for a total

of three (3) years – with two (2) one-year contract extension options that may be exercised by TTD. This is a fixed unit price contract, based on a monthly fixed administrative cost, plus the marginal cost per in-service vehicle-hour to operate the service.

1.3 Description of Service

A. Service areas and existing routes are attached. There are three routes originating at the Reno-Tahoe International Airport, generally serving the Squaw Valley / Tahoe City / West Shore area via I-80 and California State Route 89 (Red Route), the Truckee / Northstar area via I-80 and California State Route 267 (Green Route) and the Incline Village / Crystal Bay / Kings Beach / Tahoe Vista area via Nevada State Route 431 and Nevada/California State Route 28 (Blue Route).

B. The schedule attached hereto as Exhibit A provides six to nine daily runs for each

route on which passengers can make reservations. The number of daily runs varies by route and by season. Only runs with advance passenger reservations are operated, but “walk-ons” can be accommodated on runs that are already planned per reservations. Currently, around 38 percent of the runs shown on the schedule attached hereto as Exhibit A are actually operated. The schedule may be adjusted according to the published flight guide of arrivals and departures at the Reno-Tahoe International Airport, and there is a potential for additional scheduled runs in the future, depending on funding availability.

2. SCOPE OF WORK

2.1 Overview The offeror shall provide all vehicles, facilities (with the exception of the airport counter

at the Welcome Center, as discussed below), equipment (including communications equipment), personnel (including a minimum of one dispatcher for hours of service operation), driver & dispatch training, permits, licenses, vehicle storage, fueling, cleaning, maintenance and insurance.

ATTACHMENT A



2.2 Facilities The offeror shall operate the service from the North Lake Tahoe Welcome Center at the

Reno-Tahoe International Airport to facilitate passenger check-in and provide service information. The Welcome Center shall be staffed by the offeror by a minimum of one employee from 7:00 AM to 11:00 PM, every day of the year.

The Welcome Center will be provided at no cost to the offeror (including lease,

maintenance and utility costs). All other facilities necessary for the operation of the service (office space, vehicle maintenance and storage, driver training space, etc.) will be provided by the offeror. Office, communications and computer equipment necessary for the management and operation of the NLTE program shall be provided by the offeror. Space used by the offeror will be kept in good, clean, and safe working order by offeror.

2.3 Vehicles The offeror will use a fleet of vehicles acceptable to TTD or its agent to handle

fluctuating numbers of daily passengers and changes in passenger loads per season. Vehicles must be kept clean and tidy inside and out each day. There must be a sufficient number of back-up vehicles to allow for increases in the numbers of passengers, breakdowns and regular maintenance. The back-up vehicles must be of the same caliber as the regular vehicles. A minimum of two vehicles shall be wheelchair accessible, including a tie-down position and ramp or lift that meets the requirements of the Federal Americans with Disabilities Act.

2.4 System Management Day-to-day management and operations of the services provided by the offeror shall be

vested in an on-site manager (who may also perform other functions that are required to provide the services). This person shall be well versed in all aspects of visitor shuttle service operations. In addition, a second responsible senior employee of the offeror shall be available at all times, either by telephone or in person, to provide oversight and support, or make major decisions. The offeror shall be responsible for monitoring and reporting all aspects of system operation, including but not limited to: ridership, quality of service, route performance, safety and security, emergency preparedness, coordination of vehicle maintenance, fare collection, and performance of all personnel.

The offeror shall work with TTD and TNT-TMA staff to ensure development and

operation of the system in a manner that meets the needs of TTD, its partners and the community.

2.5 Reservations and Fare Revenue Collection TNT-TMA shall operate the telephone reservation service for NLTE service using a

computerized reservation system. The offeror shall be responsible for in-person reservations and “walk-ins” at the Welcome Center and will use the computerized reservation system provided by TTD and TNT-TMA for its use.

All passenger fare revenues shall be the property of TTD or its agent. The offeror shall

use the computerized reservation system provided by TNT-TMA for credit card transactions. The offeror shall collect and account for all cash fares received from passengers. Fares must be deposited in an account designated by TTD on at least a weekly basis, and records of fares received shall be provided to TTD or its agent. TTD or its agent and the offeror will jointly develop protocol to protect system-generated revenues and to accurately account for all revenues, including but not limited to: handling of cash fares, pass sales, count security, farebox reconciliation, deposit procedures, and notification to TTD or its agent of daily records.

ATTACHMENT A



2.6 Vehicle Branding The offeror shall operate, and promote the service using the coordinated NLTE logo and

marketing materials, consistent with direction and marketing support provided by the TNT-TMA. Vehicles must be marked in a way consistent with the marketing program.

2.7 Service Contingency Plans The offeror shall develop and implement emergency contingency service plans to

address service delays due to weather, road conditions, equipment failures, the failure to pick up any passenger holding a valid service reservation, or other problems. The offeror shall implement the appropriate contingency plan(s) when applicable and take immediate action to address any service failures.

2.8 Performance Security The offeror must provide such performance security as TTD may require in a final

contract. 2.9 Minimum Requirements for Employees The offeror shall ensure that all employees successfully complete a DOT physical,

national criminal background investigation and pre-employment drug test per 49 CFR Part 655 before employees are allowed to start working. In addition, the offeror shall perform a motor vehicle record check on all employees at the time of hire, and at least annually thereafter; with an appropriate rating system to determine whether employees qualify to drive or continue driving vehicles used in service. The offeror shall maintain documentation of employee requirements, and make it available for review by TTD or its agent on request

2.10 Operator Training Required All bus operators shall be trained to proficiency by the offeror before being allowed to

operate vehicles in NLTE or work with the public. Training shall include, but not be limited to: Commercial Driver License (CDL) of the appropriate class and endorsement, vehicle orientation, vehicle inspection, vehicle operations, defensive driving, customer relations (including dealing with difficult passengers), sensitivity to the elderly and persons with disabilities, elder abuse training (required by NADSD), street operations, radio protocol, safety and security, driving in inclement weather, accident and incident procedures, emergency management, and use of the wheelchair lifts and securement. The offeror shall maintain documentation of operator training, and make it available for review by TTD or its agent on request.

2.11 Other Training Required The offeror shall make all new driver and dispatch employees used in NLTE service

available for up to eight hours of training/familiarization conducted by the TNT-TMA. On an ongoing basis, the offeror shall make all employees available for up to three hours of training by the TNT-TMA two times per year. The offeror shall provide other training that would be beneficial to mechanics, dispatchers, bus operators, and other personnel, including but not limited to: drug and alcohol program, blood borne pathogens, First Aid/CPR and personal safety training. The offeror shall maintain documentation of staff training, and make it available for review by TTD or its agent on request.

2.12 Communication System The offeror shall be responsible for providing a communication system serving the entire

length of NLTE routes, and for training its employees for proficiency on the proper use of radio equipment, in keeping with FCC requirements.

2.13 Drug and Alcohol Program The offeror shall establish and maintain a drug and alcohol testing program for its

safety-sensitive employees that complies with all applicable Federal, State of Nevada,

ATTACHMENT A



and State of California laws. The offeror shall be responsible for all costs associated with the program. The offeror shall maintain documentation of the drug and alcohol program, and make it available for review by TTD or its agent on request.

2.14 Fuels and Materials The offeror will be responsible for providing all fuel and other vehicle-related materials

and supplies. 2.15 Vehicle Maintenance The offeror will be responsible for all vehicle maintenance functions. The offeror is

responsible for maintaining all records related to vehicle maintenance, by establishing a separate file for each vehicle by unit number. TTD or its agent may inspect vehicle maintenance records at any time.

2.16 Vehicle Cleaning The offeror will be responsible for cleaning the bus interiors and exteriors on a daily

basis. TTD and its partners expect the buses to be clean at all times (weather permitting) for the sake of public image and customer satisfaction. TTD or its agent may inspect for bus cleanness at any time.

2.17 Scheduling/Dispatching The offeror shall use the computerized reservation system provided by TTD and TNT-

TMA to support the service and generate required reports. The offeror shall be responsible for the scheduling and dispatching of its own employees, doing so in such a way that adequate staffing levels are maintained at all times and continuous service is provided to the public during all scheduled hours of operation. The offeror shall ensure that all dispatch employees are trained to proficiency in the use of automated scheduling software to assist with the efficient and effective operation of the service. The offeror shall coordinate with the management staff of TTD or its agent to ensure timely and sufficient levels of service.

2.18 Policies and Procedures The offeror shall be responsible for developing and enforcing its own policies and

procedures related to human resources management, with appropriate input from the TTD and TNT-TMA, and shall develop policies and procedures directly related to the operation of the transit system. The offeror will implement these in a precise and timely manner. The offeror shall NOT be authorized to alter standard operating procedures, service configuration or timetables without the express written consent of TTD or TNT-TMA. The offeror shall maintain documentation of policies and procedures, and make it available for review by TTD or its agent on request

2.19 Customer Service The offeror shall be responsible for the customer service aspect of the transit system,

including but not limited to: disseminating information, answering questions, receiving visitors, responding to requests, staffing the airport counter, driving vehicles safely and smoothly, and keeping the vehicles clean. The offeror shall be responsible for providing outstanding customer service in keeping with the expectations of TTD and its partners.

2.20 Complaint Procedures The offeror shall be responsible for handling customer complaints regarding the transit

service, and shall develop and maintain a system for taking, recording and resolving such complaints in a timely manner. The offeror shall have a standardized form on which office staff will collect information, and ensure that a supervisor or manager responds to all customer complaints within 24 hours, if at all possible. The offeror shall report on all complaints regularly and all serious problems to TTD or its agent as soon as practical. The offeror shall maintain documentation of the complaint process, and make it available for review by TTD or its agent on request.

ATTACHMENT A



2.21 Risk Management The offeror is responsible to secure and maintain, at its own expense, the following

types of insurance and shall name TTD as an additional insured:

• Commercial General Liability Insurance - $5,000,000 each occurrence • Commercial Auto Liability Insurance - $5,000,000 each occurrence • Workers Compensation Insurance - at statutory limits, including Employers Liability

at $1,000,000 each accident, $1,000,000 each disease (employee), and $1,000,000 each disease (aggregate)

The offeror will indemnify and defend TTD, TNT-TMA, and their respective agents in connection with all proceedings resulting from negligent acts or omissions of the offeror, its agents or employees.

2.22 Marketing/Public Relations/Media Relations TNT-TMA shall provide all marketing, public relations and media relations for the transit

system, although the offeror is expected to cooperate with and support these efforts. The offeror shall direct all media inquiries to designated TNT-TMA management staff.

2.23 Performance Requirements The offeror shall strive to maximize ridership, farebox recovery and on-time

performance, while minimizing road calls, collisions and complaints. This shall be accomplished by initial and ongoing employee training, street supervision, random checks, corrective personnel actions, and standards that may be established by TTD.

2.24 Monitoring and Reporting The offeror shall be entirely responsible for the operation of the transit system, although

designated TTD and TNT-TMA staff shall provide general oversight and support. TTD reserves the right to monitor system operations at any time and to make appropriate recommendations for adjustments, which the offeror shall implement in an efficient and timely manner. TTD shall establish certain reporting requirements on a monthly/annual basis, and may request reports on transit system performance at any time.

2.25 Flexibility to Increase/Decrease Service TTD and TNT-TMA shall have the ability to increase or decrease the number of daily

runs provided in the schedule by 20 percent (20%) without having to amend the contract resulting from this RFP.

2.26 Licenses and Permits The offeror and all personnel engaged in performing the services shall have all Federal,

State and local licenses, permits, qualifications and approvals of whatever nature that are required to provide the services, including independent USDOT interstate operating authority.

3. PAYMENT FOR SERVICES 3.1 Payment Procedure

TTD and TNT-TMA shall pay the offeror for services monthly, based on the following equation:

Monthly Fixed Cost + Hourly Variable Costs (based on In-Service Vehicle-Hours during the month)

In-Service Vehicle-Hours shall consist of hours where a vehicle is actually carrying passengers pursuant to reservations. An In-Service Vehicle-Hour commences when the

ATTACHMENT A



vehicle picks up a passenger and terminates when the vehicle completes its last passenger drop-off. In-Service Vehicle-Hours shall not include any out-of-service time.

3.2 Invoicing Schedule and Requirements

The offeror shall be responsible for submitting an invoice by the 7th day of the month for services provided in the previous calendar month. By route, run and day, this invoice shall document the In-Service Vehicle Hours operated, passenger-trips served, and any fare revenue collected directly by the offeror. It shall also list any interruptions in service, delays in service exceeding 15 minutes, scheduled runs that were not operated, and other incidents significantly impacting the quality of service. Invoice procedures shall be based on mutually accepted accounting principles and systems to ensure timely tracking and accounting and facilitate the preparation of required financial reports.

ATTACHMENT A



EXHIBIT A

NLTE Route Map and Schedule

ATTACHMENT A



ATTACHMENT A



EXHIBIT B

Proposal Form Instructions: Complete a cost proposal, below, for the service identified in the Scope of Service, for each year of the contract period. Cost proposal shall be stated in dollars per revenue service hour. Place this cost proposal page in a separate, sealed envelope. Proposals will be reviewed to determine if all requirements have been met. If not all requirements have been met, the separate cost proposals will not be opened. Note: All proposals, including the unit rate of cost, become public information when the award is made. However, TTD will keep the supporting financial information of each proposal confidential. Addendum Received: ___ #1 ___ #2 ___ #3 ___ #4

Service Year 1 Year 2 Year 3 Year 4* Year 5* Monthly Fixed Cost $__________ __________ __________ __________ __________ Marginal Cost per In-Service Vehicle-Hour $__________ __________ __________ __________ __________

ATTACHMENT A


CG/jw AGENDA ITEM: IX.F.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approval of Interlocal Cooperative Agreement between the Tahoe Transportation

District, Douglas County and the Carson City Regional Transportation Commission and Minor Changes to the Approved BlueGo Transit Triangle Service Plan to Improve Services Connecting the Tahoe Basin, Carson City, and Carson Valley

Action Requested: It is requested the Board approve the Interlocal Cooperative Agreement between the Tahoe Transportation District, Douglas County and the Carson City Regional Transportation Commission (CCRTC) (Attachment A) pending counsel approval and authorize the service alterations discussed below. Background: After approving the Triangle Service Plan last month TTD staff was instructed by the Board of Directors to return in September with an interagency agreement between TTD, Douglas County and the CCRTC to facilitate the implementation of the “Triangle” service plan as well as any revisions to the plan that might be needed. The start date for the “Triangle” service plan was changed to October 1, 2011. Discussion: The interagency agreement was developed in cooperation with Carson City RTC and Douglas County staff. The agreement is in the process of being vetted and approved by officials at CCRTC and Douglas County. District counsel is currently reviewing the document. The Transit Manager reviewed the “Triangle” running times with BlueGO staff and Gordon Shaw of LSC Transportation Consultants and made minor adjustments to provide more mid-day service for shoppers and dialysis patients as well as to better accommodate swing-shift employees and Whittell High School students. While re-calculating the mileage splits, it was discovered that less drastic cuts to Route 21X would be possible within the 10,859 revenue hours budgeted for the new service plan. In an effort to maximize on-time performance, it is necessary to streamline the express routes to the greatest extent possible. Current running times have minimal recovery time and force the service to operate behind schedule anytime traffic is slowed due to construction or weather. Changes to streamline these routes are listed below:


CG/jw AGENDA ITEM: IX.F.

• 21X: Visit Topsy Lane / Fuji Park on Carson-bound runs only. Serve Galaxy Theaters

on SLT-bound run only. • 20X: Eliminate the Lampe Park to Sharky’s Casino to Centerville circle. Service will start

and end at Lampe Park. • 20X: Eliminate Ridge run on SLT bound, AM trip only. Add left onto Tina, right on

Benjamin, left onto 207. Prevents Ridge employees transferring from route 20X to route 23 from having to walk across 207.

• 21X: Whittell on SLT run only. Carson-bound runs pick up students at the corner of Highway 50 and Warrior Way.

• 21X: Kingsbury Transit Center on Carson-bound run only, by request on SLT-bound runs.

• 20X / 21X / 23: Eliminate Harvey’s / Lake Parkway / Cedar Ave. / Friday Ave. loop. Staff recommends that the Board approve the minor revisions to the “Triangle” service plan.

Fiscal Analysis: There is no fiscal impact to the BlueGO operating budget associated with the interagency agreement, nor does the service plan exceed the 10,859 revenue hours approved by the Board in the March 2011 board meeting. Work Program Analysis: The proposed service changes are in keeping with Work Element 4 of the approved TTD Work Program for fiscal year 2012. Additional Information: If you have any questions or comments regarding this item, please contact Curtis Garner at (775) 589-5505 or [email protected]. Attachment:

A. Interlocal Cooperative Agreement between the Tahoe Transportation District, Douglas County and the Carson City Regional Transportation Commission.


ATTACHMENT A

1 CG/jw AGENDA ITEM IX.F.

INTERLOCAL COOPERATIVE AGREEMENT BETWEEN THE TAHOE TRANSPORTATION DISTRICT, DOUGLAS COUNTY AND THE CARSON

CITY REGIONAL TRANSPORTATION COMMISSION

Regarding Implementation of Regular, Fixed Route, Commuter Express Public Transit Services between Carson City, Nevada, the communities of Minden /

Gardnerville, Nevada, and South Lake Tahoe, California

THIS AGREEMENT is made and entered this day of , 2011, by and between the Tahoe Transportation District, a special purpose district created by Article IX of the Tahoe Regional Planning Compact, hereinafter referred to as “TTD”, the Carson City Regional Transportation Commission, hereinafter referred to as “RTC”, and Douglas County, for the purpose of defining agency roles, responsibilities, and commitments in conjunction with the provision of regular, fixed-route commuter express public transit service between South Lake Tahoe, CA, Carson City, NV and Minden / Gardnerville, NV on the Highway 50, 207 and 395 corridors between the aforementioned communities.

WITNESSETH: WHEREAS, Nevada Revised Statutes (NRS) 277.180(1) allows any one or more public agencies to contract with any one or more other public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform; and WHEREAS, NRS 277.180(2)(a) provides that the authorized purposes of an agreement made pursuant to NRS 277.180(1) includes the joint use or operation of a system of public transportation; NOW, THEREFORE, in consideration of the premises and of the mutual covenants hereinafter contained, it is hereby agreed by and between the parties as follows: 1. Purpose of Agreement

The purpose of this Agreement is a cooperative operational arrangement that will facilitate the provision of regularly scheduled, fixed-route, commuter express intercity bus service between Carson City, Nevada, and South Lake Tahoe, California; between South Lake Tahoe and Minden / Gardnerville, Nevada; and between Carson City, Nevada and Minden / Gardnerville, Nevada. The service will be open to the public for all trip purposes and will be fully accessible to persons with disabilities. The service start date is anticipated to be on or about October 1, 2011.


ATTACHMENT A


2. Lead Agency

TTD is the lead agency for administration of the Project, and will be responsible for service contracting and compliance with all federal and state requirements, including reporting requirements pursuant to the National Transit Database. TTD shall indemnify, defend and hold Douglas County and the RTC, the officers and employees thereof, harmless from all costs, expenses, losses, liabilities, and judgments arising out of or caused by the acts or omission of TTD, its officers, agents, or employees solely in the performance of this Agreement. Douglas County and the RTC shall indemnify, defend and hold the TTD, its officers and employees, harmless from all costs, expenses, losses, liabilities, and judgments arising out of or caused by the acts or omission of Douglas County and the RTC, its officers, agents or employees, solely in the performance of this Agreement.

3. Service Contracting TTD and its Contractor will be responsible for the operation and scheduling of the commuter services, provide for the legal operating authority and ensure that all requisite insurance provisions are met.

4. Service Plan

The bus service will operate five (5) days per week between either Fuji Park or the JAC Transfer Center in Carson City, Nevada, to the Ranchos in Gardnerville, Nevada; and seven (7) days per week between the Stateline Transit Center in South Lake Tahoe, California and the JAC Transfer Point in Downtown Carson City, Nevada; and between Lampe Park and the Stateline Transit Center in South Lake Tahoe, California. Stop locations will be determined in consultation with RTC and Douglas County staff, and will include connections to RTC INTERCITY, Douglas Area Rural Transit, ESTA, and JAC. Service will generally operate between 5:30 AM and 7:30 PM with 5 or 6 runs daily between Carson City and South Lake Tahoe; and Minden / Gardnerville and South Lake Tahoe; and 5 runs between Carson City and Minden / Gardnerville throughout the course of the day.

5. Funding

TTD shall be responsible for the funding of the commuter services described in the Service Plan. Nothing in this agreement is understood to preclude the RTC or Douglas County from future participation in the funding of the Service.

Funding Sources


ATTACHMENT A


The primary sources of funding for the Project will include FTA Section 5311 funds through NDOT and other local funds that the TTD can allocate to the Service.

6. Bus Equipment

The service will utilize ADA accessible vehicles suitable for freeway operations. TTD will provide all buses.

7. Bus Stops

Bus stops in Carson City will be installed, maintained and paid for by the RTC. Bus stops in Minden / Gardnerville will be installed, maintained and paid for with Federal funds available to Douglas County. All other bus stops will be installed, maintained and paid for by TTD.

8. Fares

TTD and its Board of Directors shall set the fare structure for this service. The fare structure will be a “zone” system, with a Tahoe Zone, a Carson City Zone and a Minden / Gardnerville Zone. Travel within a zone will require payment of the “local” fare and travel between zones payment of the “regional” fare. RTC and Douglas County shall accept BlueGO transfers as fare credit on JAC and DART routes. TTD shall accept JAC and DART transfers as fare credit on BlueGO routes.

9. Marketing

Marketing activities, promotional materials, printed schedules, etc., will be developed by TTD in consultation with RTC and Douglas County. RTC shall include this route information in its Route Map, Fares & Schedules brochure. The parties will work cooperatively to come up with a marketing strategy that maximizes ridership and effectiveness of the service. The service will be aggressively promoted by TTD, Douglas County and RTC.

10. Parking

RTC agrees to provide parking for up to three (3) BlueGO vehicles 35 ft. or less at the JAC Operations Office located at 3303 Butti Way, Bldg. 1. Designated BlueGO and TTD staff as well as authorized sub-contractors will be allowed access to BlueGO buses at this site for operations and minor maintenance purposes between the hours of 5:00 AM and 8:30 PM, 7 days per week. Douglas County agrees to provide parking for up to four (4) BlueGO buses at the Douglas County Transportation Yard located at 1112 Airport Rd., Bldg. C-2. Designated BlueGO and TTD staff as well as authorized sub-contractors will be allowed access to BlueGO buses at this site for operations and minor maintenance purposes between the hours of 5:00 AM and 8:30 PM, 7 days per week.


ATTACHMENT A


11. Maintenance

TTD shall provide all major repairs and preventive maintenance functions on its vehicles at its maintenance facility in South Lake Tahoe.

Designated BlueGO staff as well as authorized sub-contractors may provide minor mechanical repairs – such as can be performed in a typical road call – at the RTC and Douglas County parking locations.

12. Effective Date

This Agreement becomes effective immediately upon its execution by the governing bodies of the participating entities.

This Agreement shall be automatically renewed for a one-year period on each anniversary date thereafter, unless one of the parties to the Agreement serves, by certified mail, on one or both of the other parties a written notice of termination sixty days (60) days prior to the date of expiration, in which event this Agreement shall terminate on the date of expiration.

13. Amendment

This Agreement may be amended by the written consent of all parties.

14. Termination

This Agreement may, by mutual consent, be terminated upon thirty (30) days written notice.

The continuation of this Agreement is subject to and contingent upon sufficient funds being appropriated, budgeted, and otherwise made available to the RTC, Douglas County and/or TTD by the State Legislature, the FTA and/or any other source for the operation of the Service. The RTC, Douglas County or TTD may terminate this Agreement, and the RTC, Douglas County and/or TTD waive any and all claims for damages, effective immediately upon service of written notice, or any date specified therein, if for any reason one party’s funding from state, federal and/or other sources for the operation of the Service is not appropriated or is withdrawn, limited or impaired.

15. Miscellaneous Provisions

A) In the event of any dispute arising under this Agreement as to performance, compensation, and the interpretation of satisfactory fulfillment of the terms of this Agreement, the forum for resolution of any such dispute shall be by binding arbitration in accordance with Nevada Uniform Arbitration Act of 2000, NRS 38.206, et seq., including rights to discovery. In such case, the arbitrator shall have both legal and equitable jurisdiction, and the arbitration award shall be final, and judgment on the


ATTACHMENT A


arbitration award may be entered in any court having jurisdiction over the subject matter of the controversy.

B) This Agreement and the rights and obligations of the parties hereto

shall be governed by, and construed according to, the laws of the State of Nevada. The parties consent to the exclusive jurisdiction of the Nevada district courts for enforcement of this Agreement.

C) All notices or other communications required or permitted to be

given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered personally in hand, by telephone facsimile with simultaneous regular mail, or mailed certified mail, return receipt requested, postage prepaid on the date posted and addressed to the other parties at the addresses set forth below:

FOR RTC:

Shelly Aldean, Chair ATTN: Patrick Pittenger, Transportation Manager Carson City Regional Transportation Commission 3505 Butti Way Carson City, NV 89701-3498 Phone: (775) 883-2355 Fax: (775) 888-2112 E-Mail: [email protected]

FOR DOUGLAS COUNTY:

Michael Olson, Chairman ATTN: Travis K. Lee Senior Services & Public Transit P.O. Box 218 Minden, NV 89423 Phone: 775-783-6455 Fax: 775-783-6457 [email protected]

FOR TTD:

Carl Hasty, District Manager ATTN: Carl Hasty Tahoe Transportation District P.O Box 499 Zephyr Cove, NV 89448 Phone: (775) 589-5500 Fax: (775) 888-2112 E-Mail: [email protected]




ATTACHMENT A


D) The parties are associated with each other only for the purposes

and to the extent set forth in this Agreement. Each party is and shall be an entity separate and distinct from the other party and shall have the right to supervise, manage, operate, control and direct performance of the details incident to its duties under this Agreement.

E) No party shall be deemed to be in violation of this Agreement if it is

prevented from performing any of its obligations hereunder for any reason beyond its control, including, without limitation, strikes, inmate disturbances, acts of God, civil or military authority, act of public enemy, accidents, fires, explosions, earthquakes, floods, winds storms, failure of public transportation, or any other similar serious cause beyond the reasonable control of either party. In such an event the intervening cause must not be through the fault of the party asserting such an excuse, and the excused party is obligated to promptly perform in accordance with the terms of this Agreement after the intervening cause ceases.

F) Each party shall keep confidential all information, in whatever form,

produced, prepared, observed or received by that party to the extent that such information is confidential by law or otherwise required by this Agreement.

G) Pursuant to NRS 239.010, information or documents may be open

to public inspection and copying. The parties will have the duty to disclose unless a particular record is confidential by law or a common law balancing of interests.

H) The illegality or invalidity of any provision or portion of this

Agreement shall not affect the validity of the remainder of this Agreement and this Agreement shall be construed as if such provision did not exist and the non-enforceability of such provision shall not be held to render any other provision or provisions of this Agreement unenforceable.

I) The parties hereto represent and warrant that the person executing

this Agreement on behalf of each party has full power and authority to enter into this Agreement and that the parties are authorized by law to engage in the activities which form the subject of this Agreement.

J) This Agreement shall not become effective until and unless

approved by appropriate official action of the governing body of each party.

K) This Agreement constitutes the entire agreement of the parties and

such is intended as a complete and exclusive statement of the promises,


ATTACHMENT A


representations, negotiations, discussions, and other agreements that may have been made in connection with the subject matter hereof. Unless an integrated attachment to this Agreement specifically displays a mutual intent to amend a particular part of this Agreement, general conflicts in language between any such attachment and this Agreement shall be construed consistent with the terms of this Agreement. Unless otherwise specifically authorized by the terms of this Agreement, no modifications or amendment to this Agreement shall be binding upon the parties unless the same is in writing and signed by the respective parties hereto.

Remainder of Page Intentionally Blank.

Signature Page(s) Follows.


ATTACHMENT A


IN WITNESS WHEREOF, the parties have executed this AGREEMENT the day and year first above written. TAHOE TRANSPORTATION DISTRICT

By: _________________________________

Carl Hasty, District Manager

Approved as to Form:

By: _________________________

Paul Taggart, Legal Counsel

Attest:

By: _________________________

Judi White, Executive Assistant

CARSON CITY REGIONAL TRANSPORTATION COMMISSION

By: _________________________________

Shelly Aldean, Chair

Approved as to Form:

By: _________________________

Neil A. Rombardo, District Attorney


ATTACHMENT A


Douglas County

By: _________________________________

Michael Olson, Chairman

Attest:

By: _________________________

Ted Thran, Clerk /Treasurer


CG/jw AGENDA ITEM: IX.G.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Follow Up and Discussion of Board Approved Simplified BlueGo Transit Fare

Structure and Fare Changes for Certain Routes and Services Action Requested: Follow up and discussion of Board approved changes to the BlueGO fare structure. No action is requested. Background: At the August 12, 2011 TTD Board meeting, the Board approved the implementation of the simplified BlueGo fare structure with supplemental direction to staff to roll out the changes concurrently with the start-up of the Triangle Plan as scheduled for October 1, 2011, pending public outreach, with any adjustments coming back to the September Board meeting for additional action. Discussion: TTD staff, working with the City of SLT Community Outreach Volunteer Coordinator, contacted and met with several groups potentially impacted by the change to the fare structure and made arrangements to meet with several more groups in September. Summary of Outreach Activities August 23, 2011 Attended Bijou Pines and Bijou Acres neighborhood meeting, which in

addition to City of SLT staff was attended by six private citizens. One person expressed displeasure at the elimination of tokens.

August 24, 2011 Sent email outlining changes in fare structure and policies to all regular

members of TACCD and persons representing other community groups via El Dorado County staff. As of August 31, 2011 no feedback has been received by TTD staff.

August 31, 2011 Sent new fare and service policies to Tahoe Youth and Family Services,

Mt. Tallac School, the Lake Tahoe Collaborative Group, and the Women’s Center of South Lake Tahoe.


CG/jw AGENDA ITEM: IX.G.

September 1, 2011 Send new fare and service policies to the Youth Task Force members. September 7, 2011 Visit the Senior Center to educate bus users and get additional feedback. September 7, 2011 Tentative date for first meeting of Transit Advisory Committee. September 12, 2011 Visit Bread and Broth for outreach and feedback. September 12, 2011 Meet with Lake Tahoe Collaborative. September 19, 2011 Meet with Latino Affairs Commission. September 24, 2011 Attend TACCD meeting. Given the lack of concern from those groups notified of the pending fare changes thus far, staff will implement the Simplified BlueGo Transit Fare Structure as approved by the Board on August 12, 2011, concurrent with the Triangle Service Plan on or about October 1, 2011. Additional Information: If you have any questions or comments regarding this item, please contact Curtis Garner at (775) 589-5505 or [email protected].


CH/jw AGENDA ITEM: IX.H.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approval of a Revised Resolution and Claim for the State Transit Assistance

Funds from the California Transportation Development Act for the El Dorado County Portion of Lake Tahoe for Transit Operations for Fiscal Year 2011-2012

Action Requested: It is requested the Board approve the revised claim resolution and claim for FY 2011-2012 State Transit Assistance (STA) funds for the El Dorado County portion of Lake Tahoe for transit operations administered by the District. Background: At its July meeting, the Board approved a claim for FY 2011-2012 Transportation Development Act (TDA) funds from California for the El Dorado County Portion of Lake Tahoe for BlueGo transit operations. The claim is submitted to the designated Regional Transportation Planning Agency (RTPA). Since filing the claim, the RTPA has informed staff that the STA fund portion has been revised and additional dollars are available, therefore TTD must revise its claim to include the additional amount (see Attachment A). A reminder of the two available funds is provided below. LOCAL TRANSPORTATION FUND (LTF) TDA legislation (SB325) provides a source of financial support for public transportation by allowing counties to impose a one-quarter percent sales tax. The revenue collected from the tax is returned to the county of origin to be redistributed on a population basis. These funds are deposited in a local transportation fund (LTF). Local transportation funds are allocated by the RTPA for use in the counties based upon the priorities set by the TDA. For the Tahoe Region, the Tahoe Regional Planning Agency acts as the local RTPA. Claims may be filed by transit operators for operating costs or capital requirements; by cities or counties for transit services provided under contract; or by cities and counties for streets and roads, if no unmet transit needs which are reasonable to meet exist in the claimant’s jurisdiction.



STATE TRANSIT ASSISTANCE (STA) In addition to the LTF, State Transit Assistance (STA) funds are also made available through TDA. The STA fund program was created under Chapter 161 of the Statutes of 1979 (SB 620). Funds from the program are derived from the statewide sales tax on gasoline and diesel fuel. The money is appropriated to the Secretary of Business, Transportation and Housing Agency for allocation by formula to each RTPA. STA funds are allocated for public transportation purposes. TDA funds are processed on an annual basis through a claims process. Claims for these funds are submitted by eligible recipients to the TRPA, as the RTPA. TRPA will evaluate the claims and present them for approval. Once approved, the allocation instructions for the funds are forwarded to the appropriate County Auditor-Controller’s Office. The Auditor-Controller will then release the funds to the claimant at regular intervals throughout the fiscal year. Discussion: This revision is for the STA funding. In July, it was expected there would be approximately $298,493 total in STA funding for FY 2012 available for the El Dorado County portion Tahoe Region ($220,378 and $78,115 for the incorporated and unincorporated areas respectively). The RTPA now reports that the State has revised the expected account balance and it will increase by an additional $95,454 for a total of $393,947. Staff recommends approval of the revised claim and resolution. Fiscal Analysis: The TDA funds are included as revenue sources in the adopted fiscal year’s budget. This action enables the acquisition of these revenue sources, which are used as non-federal match for federal operating grant funds. Work Program Analysis: The work load associated with this action is accounted for in the Work Program under Work Element 4. Additional Information: If you have any questions or comments regarding this item, please contact Carl Hasty at (775) 589-5501 or [email protected]. Attachments:

A. RTPA Letter B. STA Claim Resolution


ATTACHMENT A

CH/jw AGENDA ITEM: IX.H.TTD Board Meeting Packet-Sept. 9, 2011 Page 107

ATTACHMENT B


TAHOE TRANSPORTATION DISTRICT RESOLUTION NO. 2011-005

A RESOLUTION AUTHORIZING THE DISTRICT MANAGER TO EXECUTE THE CLAIMS FOR 2011/2012 TAHOE REGIONAL PLANNING AGENCY, SITTING AS THE REGIONAL TRANSPORTATION PLANNING AGENCY,

STATE TRANSIT ASSISTANCE FUNDS WHEREAS, the Tahoe Transportation District (TTD) is eligible to apply for and receive funds from the California State Transit Assistance Fund (STA) for transit capital, transit operating; and WHEREAS, the Tahoe Regional Planning Agency (TRPA), sitting as the Regional Transportation Planning Agency (RTPA), updated a revised fund amount based on new State projections in August 2011 that increases an allocation from the original amount of $298,493 ($220,378 and $78,115 for the incorporated and unincorporated areas of the Lake Tahoe portion of El Dorado County respectively) to $393,947 for operating and capital assistance for the BlueGO transit system for Fiscal Year 2011/2012.

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Tahoe Transportation District revises the claim it made at its July 8, 2011 meeting and authorizes the District Manager to execute the 2011/2012 Transportation claim to the TRPA, sitting as the RTPA, in the amount of $393,947 in STA funds.

PASSED AND ADOPTED by the Board of Directors of the Tahoe Transportation District at its regular meeting held on September 9, 2011, by the following vote: Ayes: Nays: Abstain: Absent: _________________________________ Andrew Strain, Chair Tahoe Transportation District


CG/jw AGENDA ITEM: IX.I.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Review and Acceptance of BlueGO’s Monthly Operations Reports Action Requested: It is requested the Board review and accept BlueGO’s monthly operations reports for July 2011. Background: To better inform the Board of the performance of the BlueGO transit system, TTD staff will submit a monthly summary of key operational information. Discussion: The reports are not included with the staff summary, but will be sent out separately prior to the Board meeting. The monthly reports will contain the following items:

• Ridership and revenue by route • Road calls and other service disruptions • Customer complaints and resolutions • Service hours of fixed-route and on-call • Comparison of current performance to previous years

As we move forward, valid comparisons of recent period performance to the same periods of prior years will be possible and made available to the Board. Additional Information: If you have any questions or comments regarding this item, please contact Curtis Garner at (775) 589-5505 or [email protected]. Attachment:

A. BlueGO’s Monthly Operations Reports (To be sent separately)



DK/jw AGENDA ITEM: X.A.

MEMORANDUM Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Adoption of TTD Federal Transit Administration Title VI Plan, Limited English

Proficiency Plan, Tahoe Metropolitan Planning Organization’s “Public Participation Plan-May 9, 2008--Amended July 28, 2010” and Approval of FTA Title VI Assurance for Compliance with FTA Regulations

Action Requested: It is requested the Board adopt the Federal Transit Administration (FTA) Title VI Plan and Limited English Proficiency (LEP) Plan developed by Padilla & Associates for TTD, and formally adopt Tahoe Metropolitan Planning Organization’s (TMPO) “Public Participation Plan-May 9, 2008--Amended July 28, 2010”. It is also requested the Board approve the Chair and District Manager to sign the FTA Title VI Assurance, as part of the Title VI Plan required by the FTA. Background: At the July 8, 2011 Board meeting, Staff brought to the attention of the Board that the Federal Transit Administration (FTA) had recently reviewed TTD’s Title VI Plan, which the FTA deemed to be out of compliance with the recently updated federal regulations. The FTA gave TTD until August 24, 2011 to address the deficiencies. The Board approved Staff to release an RFP and award a contract to the most qualified consultant to assist TTD with development of a Title VI Plan and Disadvantaged Business Enterprise (DBE) plan. Padilla & Associates from Sacramento, CA scored the highest out of all the firms who submitted and was awarded the RFP on August 5, 2011 to develop two Title VI Plans, one that meets FTA and the other to meet Federal Highway Administration (FHWA) regulations, as well as update TTD’s DBE Program Plan to meet FHWA, FTA, NDOT, and Caltrans regulations and requirements. Padilla & Associates has a very good understanding of what TTD is looking for and required to have by FTA and FHWA as they demonstrated in their proposed scope of work. Discussion: In order to meet the FTA’s August 24, 2011 deadline for submittal of a Draft Title VI Plan, Padilla & Associates focused on preparing the FTA Title VI Plan. Padilla & Associates completed the draft Title VI Plan on August 19, 2011 and Staff submitted that to the FTA on August 24, 2011. On August 26, 2011, TTD Staff and Padilla and Associates spoke with FTA



regarding the draft Title VI Plan submission. The FTA indicated the draft Title VI Plan meets FTA Title VI Plan requirements and suggested that the Title VI Plan be resubmitted after making a couple minor edits and removing the reference that the Title VI Plan is in “Draft.” The final Title VI Plan is provided as Attachment A for Board review and formal adoption. One requirement of the FTA Title VI is to have a Public Participation Plan in place. In the Title VI Plan, it is referenced that TTD has adopted the TRPA/TMPO Public Participation Plan (PPP). While TTD follows the current TRPA/TMPO PPP, the TTD Board has not formally adopted that plan, which Staff is asking of the Board as part of the FTA Title VI Plan requirements. The TRPA/TMPO PPP was reviewed by Padilla & Associates and determined to be compliant with the FTA PPP requirements. FTA did not provide any comments on TMPO’s PPP. As the TRPA/TMPO PPP is a large document, Staff did not provide that as an attachment. The TRPA/TMPO PPP can be found on the TMPO website at the following web address: http://www.tahoempo.org/documents/Final_PublicParticipationPlan_Amendment.pdf. As part of the Title VI requirements, TTD is also required to submit a Title VI Assurance to the FTA signed by the TTD Board Chair and District Manager ensuring TTD’s compliance with the Title VI regulations. The Title VI Assurance document requiring the Chair and District Manager’s signature is provided as Attachment B. Padilla & Associates determined that TTD is required to prepare a Limited English Proficiency (LEP) plan and Environmental Justice (EJ) Guidance as supplemental documents to the Title VI Plan, which the FTA concurred with during the phone conversation with the FTA on August 26, 2011. The final LEP Plan is provided as Attachment C for Board review and adoption. As discussed with the FTA on August 26, 2011, Padilla & Associates will finalize the EJ Guidance by September 13, 2011, which staff will provide to the Board during the October Board meeting for formal adoption as a supplemental document to the Title VI Plan. Padilla and Associates will complete the FHWA Title VI Plan, which is a separate requirement from the FTA Title VI Plan, as well as two DBE Program Plans by September 20, 2011, which will be presented to the Board at the October Board meeting. One DBE Program Plan will comply with FTA, FHWA and Nevada Department of Transportation requirements. The second DBE Program Plan will comply with Caltrans DBE Program Plan requirements as a subrecipient of their federal financial assistance conditions. Staff would like to commend Padilla & Associates for their assistance in meeting the short time frame TTD was given to develop a Title VI Plan that complies with FTA’s regulations. Padilla & Associates has been great to work with and Staff is confident that when they have completed the Title VI and DBE Plans, TTD will be in compliance with the applicable federal regulations. Padilla & Associates has also agreed to provide training to all TTD employees on the documents they are preparing and the ongoing responsibilities TTD has through these regulations. Fiscal Impact: Padilla & Associates contract to complete an FTA Title VI Plan, FHWA Title VI Plan, Limited English Proficiency Plan, Environmental Justice Guidance, and two DBE Program Plans is approximately $35,000, which will be covered by FLH Half Percent funding.


http://www.tahoempo.org/documents/Final_PublicParticipationPlan_Amendment.pdf


Work Program Impact: All work associated with this effort is captured under respective elements of the existing Work Program and corresponding allotted staff time necessary for administration of the budget and operations. Additional Information: If you have any questions or comments regarding this item, please contact Derek Kirkland at (775) 589-5504 or [email protected]. Attachments:

A. FTA Title VI Plan B. Title VI Assurance C. LEP Plan



Pending Board Adoption on September 9, 2011

FTA--Title VI Program Plan

Tahoe Transportation District Board

Member At Large - Representing Public & Private Transit Services in the Basin Placer County Washoe County Carson City Douglas County City of South Lake Tahoe El Dorado County South Shore Transportation Management Association Truckee-North Tahoe Transportation Management Association California Department of Transportation (Ex-Officio) Nevada Department of Transportation (Ex-Officio)

775-589-5500 | 775-588-0917 (f) P.O. Box 499

Zephyr Cove, NV 89448

www.tahoetransportation.org

ATTACHMENT A

DK/jw AGENDA ITEM: X.A.TTD Board Meeting Packet-Sept. 9, 2011 Page 113

http://www.tahoetransportation.org/

Tahoe Transportation District Page 1 Title VI Program Plan


Title VI Program Plan

TABLE OF CONTENTS

Page A. Introduction 2 Title VI Requirements 3 Title VI Policy 3 Interdisciplinary Approach 4

B. Title VI Program Plan 4 C. Annual Title VI Certification and Assurance 6 D. Procedures for Filing a Title VI Complaint 6 E. Record of Investigations, Complaints, Lawsuits 8 F. Access to Limited English Proficient Persons 8 G. Notification to Public of Protection Under Title VI 9 H. Dissemination of Title VI Notices to Public 9 I. Submission of Triennial Title VI Accomplishment Report 10 J. Guidance on Conducting an Analysis of Construction Projects 10 K. Promoting Inclusive Public Participation 11 L. Effective Practices for Fulfilling the Inclusive Public Participation Requirement 12 M. Monitoring and Compliance Review Procedures 13 N. Tahoe Transportation District Programs 13 O. Grant Applications 14 ATTACHMENTS Attachment 1: Certification and Assurance Attachment 2: Title VI Non-Discrimination Policy Attachment 3: Title VI Complaint Form –English and Spanish version Attachment 4: FTA Title VI Complaint Procedures Attachment 5: Example of Spanish Translated Document Attachment 6: “What is Title VI” Brochure—English and Spanish version Attachment 7: Multiple Examples of Public Participation Outreach Data Collection Forms Attachment 8: TRPA/TMPO/TTD Jurisdiction Map

ATTACHMENT A




A. INTRODUCTION

The Tahoe Transportation District (TTD) was established under Article IX of the Tahoe Regional Planning Agency Compact in 1980. As a special purpose district, the TTD has the authority to own and operate public transportation systems. TTD also facilitates, implements, and delivers transportation projects in the Lake Tahoe Region. The TTD is an agency that provides transportation systems for the Lake Tahoe Basin which borders California--El Dorado and Placer counties and Nevada--Douglas, Washoe and Carson City counties. The service area population is under 200,000. As a recipient and subrecipient of federal financial assistance, the TTD is responsible for the effective execution of nondiscrimination laws and regulations. Moreover, Federal Transit Administration (FTA) Circular 4702.1A, issued May 13, 2007 and 23 Code of Federal Regulations (CFR), 200.9, the Federal Highway Administration (FHWA) Guidance, Preventing Discrimination in the Federal-Aid Program: A Systematic Interdisciplinary Approach, Chapter III “Implementation,” and as directed by the U.S. Department of Justice--to fulfill the basic civil rights to all people in the Lake Tahoe Basin. The Title VI Program Plan (Plan) incorporates Chapters II, III, and IV from the Title VI-Dependent Guidelines for FTA Recipients—Circular 4702.1A. As an agency with a service area population of less than 200,000, the TTD is exempt from incorporating Chapter V, Program-Specific Requirements and Guidelines for Recipients Serving Large Urbanized Areas, and Chapter VI, Program-Specific Requirements and Guidelines for State Departments of Transportation or Other Administrating Agencies and Chapter VII, Program Specific Guidance for Metropolitan Transportation Planning Organizations. The purpose of the Plan is to describe how TTD will develop and implement the Title VI Program. Its intent is to identify the steps taken and will take to ensure that, for all programs and activities supported by federal financial assistance, the TTD provides services without excluding or discriminating on the grounds of race, color or national origin, or creating additional barriers to accessing services and activities. Consistent with its commitment to meet FTA regulatory requirements, Attachment 1 is the signed Certification and Assurances of Compliance with Title VI requirements. This Plan was prepared for submission to the FTA Office of Civil Rights, Region IX on August 24, 2011. Updates to the Plan will be submitted on a triennial basis. This Plan was prepared in accordance with:

• Title VI Regulations 49 CFR 21 • FTA Circular 4702.1A, May 13, 2007, “Title VI and Title VI Dependent Guidelines

for Federal Transit Administration Recipients” • Federal Register Notice on Circular 4702.1A (72 FR 18732) April 13, 2007 • DOT Guidance of 2001: To Recipients on Special Language Services to Limited

English Proficient (LEP) Beneficiaries • Executive Order 13166 of August 11, 2000: Limited English Proficiency • Executive Order 12898 of February 1994: Environmental Justice Executive Order

The Plan is available in paper copy and alternative formats upon request. To obtain a copy of the Plan in an alternative format, please call or write to:

ATTACHMENT A




Tahoe Transportation District Attn: Title VI Coordinator P.O. Box 499 Zephyr Cove, NV 89448 (775) 589-5500 TTD/TTY: 711

The Plan is also available on the TTD website at: www.tahoetransportation.org.

A.1. TITLE VI REQUIREMENTS

Title VI of the Civil Rights Act of 1964 and related statutes state that no persons in the United States shall, on the grounds of race, color or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, receiving federal financial assistance. Pursuant to this mandate, recipients of federal financial assistance must take affirmative steps to ensure that discrimination, as addressed by Title VI, does not occur in its organization. These activities fall into one or more of the areas listed below:

• Adoption of Assurances, policies and procedures supportive of Title VI requirements.

• Ensure that the level and quality of transportation services are provided without regard to race, color or national origin.

• Identify and address, as appropriate, disproportionately high and adverse human health and environmental effects, including social and economic effects of programs and activities on minority populations and low-income populations.

• Prepare and maintain an Environmental Justice Plan (Executive Order 12898). • Promote the full and fair participation of all affected populations in transportation

decision making. • Prepare and maintain a Public Participation Plan to ensure adequate public

involvement. • Prevent the denial, reduction, or delay in benefits related to programs and

activities that benefit minority populations or low-income populations. • Ensure meaningful access to programs and activities by persons with limited

English proficiency (LEP). • Prepare and maintain a LEP Plan (Executive Order 13166). • Implement controls and data collection mechanisms to monitor for any adverse

treatment or impacts on any groups. • Ensure that contracting/procurement opportunities are awarded in a

nondiscriminatory manner. • Ensure that subrecipients, contractors, subcontractors, transferees, successors in

interest, and other participants comply with all Title VI requirements. • Conduct Title VI compliance reviews on TTD’s subrecipients and programs.

A.2. TITLE VI POLICY

The TTD wholeheartedly adopts Title VI requirements into its programs, activities and services. To demonstrate the TTD’s commitment to Title VI of the Civil Rights Act of 1964

ATTACHMENT A




and related statutes, Attachment 2 is the policy statement that was adopted by the Tahoe Transportation District Board of Directors on October 15, 2010.

A.3. INTERDISCIPLINARY APPROACH In implementing Title VI of the Civil Rights Act of 1964 and related statutes, TTD has embraced the guidance provided by the FHWA’s Chapter 1, Preventing Discrimination in the Federal-Aid Program: A Systematic Interdisciplinary Approach. An Interdisciplinary Approach Team was established on August 9, 2011, with representatives from Capital Improvement Program, Transit Services Program, Administration, and from the Tahoe Metropolitan Planning Organization (TMPO). The Interdisciplinary Approach Team's focus is to:

• Foster awareness of nondiscrimination requirements. • Develop a Title VI Program Plan. • Continuously assess the Plan’s effectiveness. • Participate in the revision of the Plan. • Prepare Title VI Accomplishment Reports.

B. TITLE VI PROGRAM PLAN

The TTD exercised a systematic approach by using the FTA Circular 4702.1A Guidelines in preparing the Plan. The Plan emphasizes the planning and project delivery processes of the TTD transit projects and system. Particular attention is placed on two emphasis programs: Capital Improvement Program (Planning, Design, Environmental, Right of Way, Construction), and Transit Services Program (operations and maintenance). Specific guidance on Public Participation, LEP, Environmental Justice, Title VI Assurances, Complaint Procedures, a Triennial Report and Data Collection is also included. The Plan will be distributed to TTD staff, the public, and local partners. The TTD recognizes it must identify a single point of contact to implement and manage its commitment of assurance to the Title VI Program. The TTD has delegated the duties and role of the Title VI Coordinator to:

Title VI Coordinator Tahoe Transportation District 128 Market Street, Suite 3-F Stateline, NV 89449 (775) 589-5500 Fax (775) 588-0917 TDD/TTY: 711

The Title VI Coordinator:

• Provides guidance and technical assistance to the TTD on Title VI matters and has overall program responsibility for preparing required reports regarding Title VI compliance and developing procedures and monitoring for:

o Prompt processing and resolution of Title VI complaints.

ATTACHMENT A




o Collection of statistical data (race, color, national origin) on participants in, and beneficiaries of the TTD’s programs, activities and services.

o Prevention of discrimination in TTD’s programs, activities and services. o Pre-grant and post-grant approval review for compliance with Title VI

requirements. • Conducts Title VI compliance reviews of TTD’s program area activities,

consultants, contractors, suppliers, and TTD’s subrecipients of federal financial assistance.

• Ensures Title VI requirements are included in policy directives and that the procedures used have built-in safeguards to prevent discrimination.

• Coordinates the development and implementation of a Title VI training program for TTD employees.

• Prepares a triennial report on TTD’s accomplishments that also reflects organizational, policy and implementation changes.

• Assists program personnel to correct Title VI problems or discriminatory practices or policies found when conducting self-monitoring and compliance review activities.

• Develops Title VI information for public dissemination, where appropriate, in languages other than English.

• Refers Title VI discrimination complaints to the appropriate investigative official. Under the Interdisciplinary Approach, TTD’s Program and Project managers have the responsibility to ensure Title VI compliance within their functional responsibilities. The managers will work closely with the Title VI Coordinator to administer the Plan requirements. The Program and Project Managers will:

• Advise the Title VI Coordinator and their respective management and or Board of Directors on Title VI issues.

• Ensure that Title VI requirements are included in policy directives, contracts and program manuals and that the procedures used have built-in safeguards to prevent discrimination.

• Ensure the collection and analysis of statistical data to determine transportation investment benefits and burdens to the eligible population, including the minority and low-income populations.

• Self-monitor and take corrective action within their respective area of responsibilities for Title VI compliance.

• Provide guidance and technical assistance to program staff to correct Title VI problems or discriminatory practices or policies.

• Assist the Title VI Coordinator in coordinating and conducting compliance reviews. • Provide the Title VI Coordinator with a triennial report of Title VI accomplishments

for respective functional responsibilities. • Refer Title VI discrimination complaints to the Title VI Coordinator. • Collaborate with Title VI Coordinator to develop information for public

dissemination, and where appropriate, in languages other than English.

ATTACHMENT A




C. Annual Title VI Certifications and Assurance and General Requirements [FTA

C4702.1A, IV-1, 49 CFR Section 21.9(b)] The TTD shall submit an annual Title VI Certification and Assurance to FTA. The TTD shall also collect Title VI assurances from subrecipients prior to passing through FTA funds. Attachment 1 is a copy of the signed Certification and Assurances of Compliance for federal fiscal years 2011 and 2012. The TTD acknowledges the requirement to report certain general information. The collection and reporting of this program and activities constitutes assurance of compliance with Title VI requirements. Under 49 CFR Section 21.9(b), the TTD will submit a report to the FTA Region IX Civil Rights Officer once every three years. The report contents will include:

1. A summary of public outreach and involvement activities undertaken since the last submission and a description of steps taken to ensure that minority and low-income people had meaningful access to these activities.

2. A copy of TTD’s plan for providing language assistance for people with limited English proficiency (LEP) that is based on Department of Transportation LEP Guidance.

3. A copy of TTD’s procedures for tracking and investigating Title VI complaints. 4. A list of any Title VI investigations, complaints, or lawsuits filed with TTD since the

time of the last submission. This list will include only those investigations, complaints, or lawsuits that pertain to TTD.

5. A copy of TTD’s notice to the public that it complies with Title VI and instructions to the public on how to file a Title VI discrimination complaint.

6. A copy of an updated and signed Title VI Assurance for each federal fiscal year that funding is requested or anticipated.

D. PROCEDURES FOR FILING A TITLE VI COMPLAINT [FTA C4702.1A, IV-2, 49 CFR 21.9(B),

21.11(B) AND 21.11(C)]

It is the policy of the TTD to employ its best efforts to ensure that all programs, services, activities, and benefits are implemented without discrimination. This section provides information on the TTD procedures for filing complaints alleging discrimination on the basis of race, color or national origin. Any person who believes that he or she, individually, or as a member of any specific class of persons, has been subjected to discrimination on the basis of race, color, national origin or other protected-class interests may file a written complaint with TTD, the FTA, the U.S. DOT Secretary of Transportation or the U.S. Department of Justice (USDOJ). Further, TTD prohibits intimidation, coercion, or engagement in other discriminatory conduct against anyone because he or she has filed a complaint to secure their rights as protected by Title VI.

ATTACHMENT A




D.1. Complaint Procedures

A written and signed complaint must be filed within 180 days after the date of the alleged discrimination, unless the time for filing is extended by the Secretary of Transportation. The TTD encourages the complainant to file the complaint with the TTD for immediate resolution. In case the complainant is dissatisfied with the resolution by the TTD, the same complaint may be submitted to the FTA, U.S. DOT Secretary of Transportation or USDOJ. Refer to Attachment 3 for TTD’s Title VI complaint form. In conformance with LEP requirements, the complaint form is also in Spanish. A complainant may submit a written complaint to the TTD directly or to the FTA offices or the USDOJ. The contact information is: Title VI Coordinator Federal Transit Administration Tahoe Transportation District Office of Civil Rights, Region IX Mail: P.O. Box 499 201 Mission Street, Suite 1650 Zephyr Cove, NV 89448 San Francisco, CA 94105-1839 Or hand delivered to: 128 Market Street, Suite 3-F Stateline, NV 89449 Fax (775) 588-0917 Federal Transit Administration U.S. Department of Justice Office of Civil Rights Civil Rights Division Title VI Program Coordinator 950 Pennsylvania Ave., N.W. East Building, 5th Floor—TCR Washington, DC 20530 1200 New Jersey Ave., SE Washington, DC 20590 In case the complainant is not able or not capable of providing a written statement, but wishes the TTD or FTA to investigate alleged discrimination, a verbal complaint of discrimination will be accepted. The complaint must be signed by the complainant, complainants or by designation of a representative for the complainant(s). An investigation will begin no later than fifteen (15) working days of receipt of the complaint. The TTD will determine jurisdictional responsibilities for handling the complaint. If the complaint alleges egregious discrimination regarding TTD services and activities, the complaint will be forwarded to the FTA for formal investigation. The complainant will be contacted in writing, no later than thirty (30) working days after receipt of the complaint for additional information, if needed. The complainant may be interviewed by an appropriate official authorized to investigate the complaint. In compliance with LEP, translation services will be provided to the complainant, as necessary. The TTD will make every effort to complete the investigation within ninety (90) days of receipt of the complaint. However, some investigations may take longer and the TTD will obtain concurrence from the complainant, for an extension of time to complete the investigation.

ATTACHMENT A




The TTD will provide the complainant with a complaint closure letter with a summary description of the allegation, investigation methodology and identify remedial steps if discrimination is found. The respondent or respondent agency will also receive a copy of the closure letter. The complainant will have five (5) working days from receipt of the report to appeal TTD’s findings. If neither party appeals, the complaint will be close. In the event the complainant elects to file a complaint directly with FTA, FTA will promptly investigate the complaint. Refer to Attachment 4-FTA Circular 4702.1A, FTA’s Complaint Procedures for procedures FTA will follow to investigate and resolve a Title VI complaint that is sent directly to them.

E. Record of Investigations, Complaints and Lawsuits [FTA 4702.1A.IV-3, 49 CFR 21.9(b)] Over the past three years, there were no complaints, investigations or lawsuits filed upon the TTD alleging discrimination on the basis of race, color, or national origin. All allegations of Title VI discrimination will be tracked and monitored for compliance with this Plan. The recording of the complaint and or lawsuit will include:

• Date the complaint, investigation or lawsuit was filed. • Summary of the allegation(s). • The status of the complaint, investigation or lawsuit. • Actions taken by TTD in response to the complaint, investigation or lawsuit

findings. The recording of the complaint, investigation or lawsuit will be provided to FTA in the triennial report or upon request.

F. Access to LEP Individuals [FTA 4702.1A.IV-4, Executive Order 13166 and LEP Guidelines] Limited English proficient (LEP) individuals are those who do not speak English as their primary language and who have a limited ability to read, write, speak, or understand English. In keeping with Title VI requirements, TTD provides language assistance to ensure that its LEP users have meaningful access to its services, including route information, telephone based customer service, printed materials including public meeting notices, and other customer based services. The TTD will apply the Four-Factor Framework needs assessment in Section V of the Department of Transportation’s Policy Guidance Concerning Recipients’ Responsibilities to Limited English Proficiency Persons—April 13, 2007 and prepare a comprehensive LEP Plan that will supplement the Title VI Plan, as a separate document. The TTD service area population is under 200,000. Considering the service area population, the LEP Plan will:

1. Assess the number and proportion of LEP persons served or encountered in the eligible service population.

ATTACHMENT A




2. Assess the frequency with which LEP persons come into contact with the program, activities, or service.

3. Assess the nature and importance of the program, activities, or service provided by TTD.

4. Assess the resources available to the TTD and the cost for a LEP Plan. At minimum, the TTD will:

• Provide translation services into Spanish at public meetings, as needed. • Translate customer service related transit schedules into Spanish. • Translate program brochures into Spanish, as needed. Refer to Attachments 3, 5,

and 6 for examples of Spanish translated documents. • Provide training to TTD employees on how to service LEP persons. • Identify a TTD employee and or volunteer to provide Spanish translation services

for customer public counter service and telephone calls to the TTD. • Provide web site information in Spanish, as needed. • Collaborate with minority organizations to ensure LEP persons are aware and

have access to TTD services.

The LEP Plan will reflect the overall goal of improving and maintaining language access for TTD customers as transit riders and project recipients. The intent is to achieve a balance that ensures meaningful access to programs and services while avoiding undue burdens on TTD resources.

G. NOTIFICATION TO PUBLIC OF PROTECTION UNDER TITLE VI [FTA C4702.1A, IV-5, 49 CFR 21.9(D)] The TTD acknowledges the need to notify the public on their civil rights under Title VI requirements for all its services, projects and activities. The TTD will prepare a poster and has prepared a draft brochure on the public rights under Title VI. The poster and brochure will contain:

1. A statement that the TTD operates its programs and services without regard to race, color or national origin.

2. A description of the procedures that the public should follow in order to request additional information on TTD’s nondiscrimination obligations.

3. A description of the procedures that the public should follow in order to file a discrimination complaint.

Attachment 6 is the brochure, “What is Title VI?” in English and in Spanish. The brochure explains Title VI and public rights, as well as describes the complaint procedures and where to file a complaint.

H. DISSEMINATION OF TITLE VI NOTICES TO PUBLIC [FTA C4702.1A, IV-5.(B), 49 CFR 21.9(D)] The TTD will use various media methods to disseminate the Title VI notification-- brochures and poster regarding the public’s rights and obligations. The Title VI poster and brochures will be disseminated:

ATTACHMENT A




• On the TTD website at: www.tahoetransportation.org • At the TTD office • At minority and low-income organization offices • At public and project meetings on subjects related to the TTD • At transit stations • On transit vehicles, such as Paratransit

In order to reduce administrative burden associated with the notice requirement, subrecipients to the TTD may adopt the TTD’s Title VI notices and publications.

I. SUBMISSION OF TRIENNIAL TITLE VI ACCOMPLISHMENT REPORT TO FTA [FTA C4702.1A, IV-7, 49 CFR 21.9(B)] The TTD will submit a Triennial Title VI Accomplishment Report to FTA. The contents of the report will include a:

1. Summary of public outreach and involvement activities undertaken since the last submission and a description of steps taken to ensure that minority and low-income people had meaningful access to these activities. Refer to Attachment 7 for multiple examples of the public outreach data collection forms.

2. Copy of TTD’s LEP Plan for providing language assistance for persons with limited English proficiency that will be based on the DOT LEP Guidance.

3. Copy of TTD’s procedures for tracking and investigating Title VI complaints. 4. List and status of any Title VI investigations, complaints, or lawsuits filed with TTD

since the time of the last submission. 5. Copy of TTD’s notice to the public that it complies with Title VI and instructions to

the public on how to file a discrimination complaint. The TTD recognizes and acknowledges that if prior to the deadline for subsequent report submissions, it has not altered its language assistance policies, procedures for tracking and investigating a Title VI complaint, or its notice to the public that it complies with Title VI and instructions to the public on how to file a Title VI complaint-- then TTD will submit a statement to this effect, to FTA, in lieu of providing copies of the original documents.

J. Guidance on Conducting an Analysis of Construction Projects [FTA C4702.1A, IV-8, Executive Order 12898—Environmental Justice]

In order to integrate into environmental analyses considerations expressed in the DOT Order on Environmental Justice, the TTD will incorporate environmental justice principles into the early stages of the transportation planning process and into the National Environmental Policy Act (NEPA) documentation of construction projects. The TTD acknowledges an environmental justice analyses is not needed on projects where NEPA documentation is not required. Should TTD prepare documentation for a categorical exclusion (CE), the TTD can meet this requirement by completing and submitting FTA’s standard CE checklist, which includes a section on community disruption and environmental justice. The TTD acknowledges FTA’s recommendation that recipients preparing an environmental assessment (EA) or environmental impact statement (EIS) integrate into their documents the following components:

ATTACHMENT A




1. A description of the low-income and minority population within the study area affected by the project, and a discussion of the method used to identify this population (e.g., analysis of Census data, minority business directories, direct observation, or a public involvement process).

2. A discussion of all adverse effects of the project both during and after construction that would affect the identified minority and low-income population.

3. A discussion of all positive effects that would affect the identified minority and low-income population, such as an improvement in transit service, mobility, or accessibility.

4. A description of all mitigation and environmental enhancement actions incorporated into the project to address the adverse effects, including, but not limited to, any special features of the relocation program that go beyond the requirements of the Uniform Relocation Act and address adverse community effects such as separation or cohesion issues; and the replacement of the community resources destroyed by the project.

5. A discussion of the remaining effects, if any, and why further mitigation is not proposed.

6. For projects that traverse predominantly minority and low-income and predominantly non-minority and non-low-income areas, a comparison of mitigation and environmental enhancement actions that affect predominantly low-income and minority areas with mitigation implemented in predominantly non-minority or non-low-income areas. Recipients and subrecipients that determine there is no basis for such a comparison should describe why that is so.

The TTD will require its consultant(s) to adopt the FTA requirements as stated above into the NEPA documentation procedures. In order to ensure compliance with Executive Order 12898, the TTD is in the process of preparing an Environmental Justice Guidance for Construction Contracts that will supplement the Title VI Plan.

K. Promoting Inclusive Public Participation [FTA C4702.1A, IV-9, DOT Order 5610] Public involvement is fundamental and essential in achieving equitable program, services and activities. Public participation provides for public involvement of all persons, (including Native American Tribal Governments) minorities and low-income persons, affected public agencies, employees, the general public, transportation service providers, public transit users and other interested parties of the community effected by transit and transportation plans, programs and projects.

In order to integrate, into community outreach activities, consideration expressed in the DOT Order on Environmental Justice, and the DOT LEP Guidance, TTD will seek out and consider the viewpoints of minority, low-income, and LEP populations in the course of conducting public outreach and involvement activities. The TTD’s public participation strategy shall offer early and continuous opportunities for the public to be involved in the identification of social, economic, and environmental impacts of proposed transit and transportation decisions.

ATTACHMENT A




L. Effective Practices for Fulfilling the Inclusive Public Participation Requirement [FTA C4702.1A, IV-9(a), DOT Order 5610]

In order to reduce the administrative burden associated with the preparation of a Public Participation Plan (PPP), the TTD has adopted the TMPO and Tahoe Regional Planning Agency “Public Participation Plan—May 9, 2008--Amended July 28, 2010.” The PPP effectively expresses the practices for fulfilling the inclusive public participation requirement. Due to the volume of the publication, a copy of the PPP is found at the website at: www.tahoempo.org. The TTD’s proposed comprehensive LEP Plan will supplement the existing PPP.

The PPP was completed through a comprehensive study to determine how, when, and how often specific public involvement measures should take place, and what specific measures are most appropriate. The study identified the following factors to effective public participation:

• Time, location, and accessibility of meetings. • Reaching people within their own communities and during existing meeting

schedules. • Provision of food, childcare, and translation (LEP) at meetings. • Presentations focused to specific interests of group. • Placement of meeting announcements and flyers using different types of media. • Cultural sensitivity for minority and Native American Tribal groups. • Identified barriers to overcome public participation.

The PPP described and included effective practices on:

1. Coordinating with individuals, institutions, or organizations and implementing community-based public involvement strategies to reach out to members in the affected minority and/or low-income communities.

2. Providing opportunities for public participation through means other than written communication, such as personal interviews or use of audio or video recording devices to capture oral comments.

3. Using locations, facilities, and meeting times that are convenient and accessible to low-income and minority communities.

4. Using different meeting sizes or formats, or varying the type and number of news media used to announce public participation opportunities, so that communications are tailored to the particular community or population.

The Public Participation Survey is in English and Spanish and it enables TTD to collect data to identify residents and communities impacted by federal financial assisted projects or activities. Completion of the survey, by the public, is voluntary. Along, with the voluntary survey, TTD staff will conduct a visual assessment of the public participation as another means to collect data. The Public Participation Visual Tally will be used by TTD employees as an indirect method for collecting data when at least 50 percent of the participants do not complete the public participation survey. Employees will use their best judgment when physically counting the participants in regards to the demographics, such as race, age and gender. When conducting a visual count, the public participant’s demographic data should be reported as a percentage of the total participants. Refer to Attachment 7 for multiple examples of public participation data collection forms.

ATTACHMENT A




M. MONITORING AND COMPLIANCE REVIEWS PROCEDURES Title VI compliance requires a collaborative effort among all TTD program functions. The Title VI Coordinator will provide continuous leadership and guidance to TTD Board of Directors, personnel, subrecipients and contractors on Title VI matters. Program and Project Managers are responsible for the ongoing monitoring of their functional activities and services to ensure nondiscrimination. The Title VI Coordinator will perform overall monitoring and compliance reviews on TTD’s programs, subrecipients and contractors to ensure compliance with Title VI responsibilities. The compliance review may be conducted either as a desk audit or an on-site visit. The scope of the compliance review is defined on a case-by-case basis. The following list of factors will contribute to the selection and timeliness of a compliance review:

• Lawsuit and complaints filed by organizations alleging deficiencies or non-compliance with Title VI.

• Issues brought to the attention of the TTD by local civil rights organizations, the public or other government agencies.

• Triennial schedule for general assurance of Title VI compliance on TTD’s programs and subrecipients.

The compliance review scope will assess the program and subrecipients efforts to meet the Plan requirements. The results of the compliance review will be summarized; include findings of no deficiency, findings of deficiency, advisory comments, identified best practices and if necessary corrective action. The Program or Project Manager, subrecipient and contractor will have the opportunity to review and respond to the findings.

N. TTD PROGRAMS

The TTD has two emphasis programs: Capital Improvement Program (Planning, Design, Environmental, Right of Way, Construction), and Transit Service Program (operations and maintenance). Attachment 8 is a map of Lake Tahoe showing TTD’s jurisdiction. Capital Improvement Program The Capital Improvement Program provides:

• Regional coordination and value-added project development support for identified regionally significant transportation projects provided through the TTD;

• Additional project implementation capacity for Lake Tahoe transportation projects; • Dedicated project management resources to oversee the TTD project delivery

program; • Coordination with TMPO planning and programming staff to ensure timely project

delivery and use of funds. Through its District Manager, Project Manager and professional services consultant(s), the TTD will act as the lead agency for regionally significant transportation projects, programs and services. The Capital Improvement Program will ensure Title VI

ATTACHMENT A




requirements are in place for its Planning, Design, Environmental documents, Right of Way and Construction contracts. Transit Service Program The Transit Services Program provides:

• Oversight and management of the TTD transit program, as well as TTD owned assets, in the interest of private and public entities which have a financial stake, as well as the citizens which they serve.

• Manage assets consistent with all applicable funding agreements, management agreements, Memorandums of Understanding, and operating agreements to ensure maximum benefit to the TTD and the public.

• Establish and monitor asset replacement program. The TTD has implemented a wide range of transportation projects and transit services, ranging from owning and operating a public compressed natural gas fueling facility, to providing regional transit service, to the construction of transit passenger facilities. The TTD administers the BlueGO transit services on the south shore of Lake Tahoe, which include fixed route, seasonal fixed route, intercity-commuter to Carson City and Minden/Gardnerville, on-call/demand responsive, and complimentary ADA paratransit. The complimentary ADA paratransit serves the need of passengers who, because of a disability, are unable to use the BlueGO fixed-route system, and who meet the definition of “ADA paratransit eligible” as established by the U.S. DOT Americans with Disabilities Act of 1990. The TTD BlueGO transit service also provides a connection to the Tahoe Area Regional Transit (TART) transit services that operate on the west and north shores of Lake Tahoe. The TTD will ensure Title VI requirements are in place for its transit fares, bus schedules, transit routes and LEP, where appropriate. Transit service maps can be viewed at www.bluego.org.

O. Grant Applications The TTD is a recipient of FTA financial assistance and intends to continue its quest of additional FTA grant applications for: Clean Fuel Grant Program, Section 5308 The program has a two-fold purpose. First, the program was developed to assist nonattainment and maintenance areas in achieving or maintaining the National Ambient Air Quality Standards for ozone and carbon monoxide (CO). Second, the program supports emerging clean fuel and advanced propulsion technologies for transit buses and markets for those technologies. New Starts Program and Small Starts, Bus and Bus Related Facilities Program and Fixed Guideway Modernization Program, Section 5309 The New Starts program provides funds for construction of new fixed guideway systems or extensions to existing fixed guideway systems. The Small Starts program provides funds to capital projects that either (a) meet the definition of a fixed guideway for at least 50 percent of the project length in the peak period or (b) are corridor-based bus projects

ATTACHMENT A




with 10 minute peak/15 minute off-peak headways or better while operating at least 14 hours per weekday. Elderly and Persons with Disabilities Program, Section 5310 The Section 5310 program provides financial assistance to eligible agencies for meeting the transportation needs of older adults and individuals with disabilities in areas where mass transportation services are unavailable, insufficient, or inappropriate. Financial assistance is in the form of capital grants to purchase accessible vans and busses, communication equipment, and computer hardware and software. Non-urbanized Area Formula Program, Section 5311 The Section 5311 program provides operating and capital grants to eligible agencies for the provision of public transportation in non-urbanized areas. The term “non-urbanized” includes rural areas and urban areas under 50,000 population not included in an urbanized area. Section 5311 funding is intended to assist in the development and support of intercity bus transportation. Transit Cooperative Research Program, Section 5313 The Transit Cooperative Research Program (TCRP) is an applied, contract research program that develops near-term, practical solutions to problems facing transit agencies. The transit industry driven program, TCRP, promotes operating effectiveness and efficiency in the public transportation industry by conducting practical, near-term research designed to solve operational problems, adopt useful technologies from related industries and introduce innovation that provides better customer service. The industry driven program serves as one of the principal means by which the transit industry can develop innovative short-term solutions to meet demands placed on it. Job Access and Reverse Commute Program, Section 5316 and New Freedom Program, Section 5317 The Section 5316 program provides financial assistance to eligible agencies to improve access to transportation services to employment and employment related activities for welfare recipients and eligible low-income individuals and to transport residents of urbanized areas and rural areas to suburban employment opportunities. The Section 5317 program provides financial assistance to eligible agencies to support new public transportation services beyond those required by the Americans with Disabilities Act of 1990 (ADA) and new public transportation alternatives beyond those required by the ADA designated to assist individuals with disabilities with accessing transportation services, including transportation to and from jobs and employment support services. Transit Investments for Greenhouse Gas and Energy Reduction (TIGGER) Program Managed by FTA's Office of Research, Demonstration and Innovation in coordination with the Office of Program Management and FTA Regional Offices, the TIGGER Program works directly with public transportation agencies to implement new strategies for reducing greenhouse gas emissions and/or reduce energy use within transit operations. These strategies can be implemented through operational or technological enhancements or innovations. To align the TIGGER Program with other strategic initiatives, FTA encourages project implementation that will enhance operational efficiencies, demonstrate innovative electric drive strategies, and create an environment prioritizing public transportation through intelligent transportation systems or other related technology approaches to achieve efficiency and sustainability goals.

ATTACHMENT A




ATTACHMENTS

ATTACHMENT A


Attachment 1

September 9, 2011

TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 AND RELATED STATUES TAHOE TRANSPORTATION DISTRICT ASSURANCE AND CERTIFICATION OF

NONDISCRIMINATION IN ITS SERVICES AND ACTIVITIES The Tahoe Transportation District (TTD), under Title VI of the Civil Rights Act of 1964 and related statues; and 49 Code of Federal Regulation Section 21.7, ensures that no person in the Lake Tahoe Region, shall on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service or activity it administers. The TTD agrees to comply with all federal statutes and regulations, and follow applicable federal directives, and comply with certifications and assurances as applicable to each grant Application submission to Federal Transit Administration (FTA) in Federal Fiscal Years 2011 and 2012. This certification and assurance shall apply to each Application for each project for which TTD seeks, now or may later seek, FTA assistance during the Federal Fiscal Years 2011 and 2012. The TTD affirms the truthfulness and accuracy of the certifications and assurances it has made in statements submitted herein with the submittal of the Tahoe Transportation District Title VI Program Plan. The TTD further acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 Code of Federal Regulation Part 31 apply to any certification, assurance or submission made to FTA. By signing this document on behalf of TTD, I declare assurance of compliance with Title VI of 1964 and related statues. ______________________________________________ Andrew Strain, Chairman ______________________________________________ Carl Hasty, District Manager

ATTACHMENT A


Attachment 2

Tahoe Transportation District Title VI Non-Discrimination Policy

The Tahoe Transportation District (TTD) is committed to ensuring that no person is excluded from participation in, or denied the benefits of its transit services or programs on the basis of race, color or national origin as afforded by Title VI of the Civil Rights Act of 1964, as amended. No person or group of persons will be discriminated against with regard to fares, routing, scheduling, or quality of transportation service that TTD furnishes, on the basis of race, color, or national origin. Frequency of service, age and quality of transit vehicles assigned to routes, quality of TTD stations serving the Tahoe Basin, and location of routes will not be determined on the basis of race, color or national origin. TTD, as a federal grant recipient, is required by the Federal Transit Administration (FTA) to conform to Title VI of the Civil Rights Act of 1964 and its amendments. TTD’s sub-recipients and contractors are required to prevent discrimination and ensure non-discrimination in all of their programs, activities and services. Any person who believes that he or she has, individually, or as a member of any specific class of persons, been subjected to discrimination on the basis of race, color, or national origin may file a Title VI complaint with TTD. The complaint must be filed within 180 days of the date of the alleged discrimination. Using the attached form, written complaints may be sent to: Tahoe Transportation District PO Box 499 Zephyr Cove, NV 89448 TTD will assist with writing a complaint if the complainant is unable to do so. If requested by complainant, a language or sign interpreter will be provided. In addition to the Title VI complaint process at TTD, a complainant may file a Title VI complaint with the Federal Transit Administration, Office of Civil Rights, Region IX, 201 Mission Street, Suite 1650, San Francisco, California 94105-1839. Within fifteen (15) working days of receipt of a complaint, TTD will begin an investigation. The complainant will be contacted in writing no later than thirty (30) working days after receipt of complaint for additional information, if needed. If complainant fails to provide the requested information in a timely basis, TTD may administratively close the complaint. The investigation will be completed within ninety (90) days of receipt of the complaint. If additional time for investigation is needed, the Complainant will be contacted. A written investigation report will be prepared by the investigator. This report shall include a summary description of the incident, findings and recommended corrective action. A closing letter will be provided to the complainant. The respondent or respondent department will also receive a copy of the closing letter. Each will have five (5) working days from receipt of the report to appeal. If neither party appeals, the complaint will be closed. For additional information or assistance, please call 775/589-5500 (Hearing Impaired: 711 TDD/TTY).

ATTACHMENT A


Attachment 3

Título VI Denuncia Forma

Título VI de la ley de derechos civiles de 1964 requiere que "ninguna persona en los Estados Unidos, por motivos de raza, color y origen nacional, se excluirá de la participación en, negar los beneficios de o ser objeto de discriminación en cualquier programa o actividad que reciba asistencia financiera federal." La siguiente información es necesaria para que nos ayuden en el procesamiento de su queja. Si necesita cualquier ayuda para completar este formulario, háganoslo saber. Completar y devolver este formulario a Tahoe Transportation District, PO Box 499, Zephyr Cove, NV 89448 o 128 Market Street, Suite 3F, Stateline, NV 89449. 1. Su Nombre: _____________________________________________________

2. Domicilio: _______________________________________________________

3. Ciudad/Estado/Código Postal: _______________________________________

4. Teléfono: _______________________________________________________

5. Persona discriminaciónada:

Nombre: ________________________________________________________

Domicilio: _______________________________________________________

Ciudad/Estado/Código Postal: _______________________________________

6. ¿Cuál de los siguientes mejor describe la razón por la que creo la discriminación

tuvo lugar? ¿Puede ser porque?

a. Raza/Color:

b. Origen Nacional:

7. ¿Qué fecha la presunta discriminación llevaron a cabo? ___________________

8. En sus propias palabras, describir la presunta discriminación. Explicar lo que ocurrió y a quien considera responsable. Utilice hojas adicionales si es necesario. _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

ATTACHMENT A


9. Lista de los usuarios que pueden tener conocimiento de este evento.

Nombre Domicilio Ciudad/Estado/Código Postal

10. ¿Han presentado esta queja con cualquier otro federal, Estado o agencia local; o con cualquier tribunal federal o estatal? Sí: No: En caso afirmativo, comprobar cada cuadro que se aplica.

Federal Federal Tribunal Estado Agencia

Estado Tribunal Agencia Local

11. Proporcione un nombre de contacto en la Agencia donde se presentó la denuncia.

_______________________________________________________________

Por favor su firma: ______________________________ Fecha: _________________

Puede adjuntar cualquier mateials escrito u otra información que puede ser pertinente a su queja.

ATTACHMENT A


Attachment 3

Title VI Complaint Form

Title VI of the 1964 Civil Rights Act requires that “No person in the united States shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” The following information is necessary to assist us in processing your complaint. Should you require any assistance in completing this form, please let us know. Complete and return this form to Tahoe Transportation District, PO Box 499, Zephyr Cove, NV 89448 or 128 Market Street, Suite 3F, Stateline, NV 89449. 1. Complainant’s Name: ______________________________________________

2. Mailing Address: _________________________________________________

3. City/State/Zip Code: _______________________________________________

4. Telephone: ______________________________________________________

5. Person discriminated against (if other than complainant):

Name: _________________________________________________________

Address: ________________________________________________________

City/State/Zip Code: _______________________________________________

6. Which of the following best describes the reason you believe the discrimination took place? Was it because of:

a. Race/Color:

b. National Origin:

7. What date did the alleged discrimination take place? _____________________

ATTACHMENT A


Attachment 3

8. In your own words, describe the alleged discrimination. Explain what happened and whom you believe to be responsible. Please use additional sheets of paper if necessary.

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

9. List any others who may have knowledge of this event:

Name Address City/State/Zip Code

10. Have you filed this complaint with any other federal, state, or local agency; or with any federal or state court? Yes: No:

If yes, check each box that applies:

Federal Agency Federal Court State Agency

State Court Local Agency

11. Please provide a contact name at the agency/court where the complaint was filed:

_______________________________________________________________

Please sign below:

Complainant’s Signature: ___________________________ Date:

You may attach any written materials or other information that may be relevant to your complaint.

ATTACHMENT A


FTA CIRCULAR 4702.1A CHAPTER IX Attachment 4

Page 1

Federal Transit Administration (FTA) Circular 4702.1A Complaint Procedures

COMPLAINTS This document describes how the FTA will respond to complaints of discrimination under Title VI that are filed with FTA against a recipient or subrecipient of FTA funds. FTA will promptly investigate all complaints filed under Title VI in accordance with Department of Transportation (DOT) regulations at 49 CFR Section 21.11(b) and 21.11(c). FTA may delay its investigation if the complainant and the party complained against agree to postpone the investigation pending settlement negotiations.

1. RIGHT TO FILE A COMPLAINT. Any person who believes himself or any specific class of persons to be subjected to discrimination prohibited by Title VI may be himself or by a representative file a writte4n complaint with the FTA. A complaint must be filed no later than 180 days after the date of the alleged discrimination, unless the time for filing is extended by FTA.

2. COMPLAINT ACCEPTANCE. Once a complaint has been accepted by FTA for investigation, FTA will notify the recipient or subrecipient that it has been subject to a Title VI complaint and ask the agency to respond in writing to the complainant’s allegations. Once the complainant agrees to release the complaint to the recipient or subrecipient, FTA will provide the agency with the complaint. If the complainant does not agree to release the complaint to the recipient or subrecipient, FTA may choose to close the complaint. FTA strives to complete the Title VI complaint investigation within 180 days of the date that FTA accepts the complaint for investigation.

3. INVESTIGATIONS. FTA will make a prompt investigation whenever a compliance review, report, complaint or any other information indicates a possible failure to comply with this part. The investigation will include, where appropriate, a review of the pertinent practices and policies of the recipient, the circumstances under which the possible noncompliance with this part occurred, and other factors relevant to a determination as to whether the recipient has failed to comply with Title VI.

4. LETTERSW OF FINDING AND RESOLUTION. After the investigation has been completed FTA’s Office of Civil Rights will transmit to the complainant and the grantee one of the following three letters based on its findings: a. A letter of resolution that explains the steps the recipient or subrecipient has taken or

promises to take to come into compliance with Title VI. b. A letter of finding that is issued when the recipient or subrecipient is not found not to be in

noncompliance with Title VI. This letter will include an explanation of why the recipient or subrecipient was not found to be in noncompliance, and provide notification of the complainant’s appeal rights. If applicable, the letter can include a list of procedural violations or concerns, which can put the recipient or subrecipient on notice that certain

ATTACHMENT A


FTA CIRCULAR 4702.1A CHAPTER IX Attachment 4

Page 2

practices are questionable and that without corrective steps, a future violation finding is possible.

c. A letter of finding that is issued when the recipient or subrecipient is found to be in noncompliance. This letter will include each violation referenced as to the applicable regulations, a brief description of proposed remedies, notice of the time limit on the conciliation process, the consequences of failure to achieve voluntary compliance, and an offer of assistance to the recipient or subrecipient in devising a remedial plan for compliance, if appropriate.

5. APPEALS PROCESS. The letters of finding and resolution will offer the complainant and the recipient or subrecipient the opportunity to provide additional information that would lead FTA to reconsider its conclusions. In general, FTA requests that the parties in the complaint provide this additional information within 60 days of the date the FTA letter of finding was transmitted. After reviewing this information, FTA’s Office of Civil Rights will respond either by issuing a revised letter of resolution or finding to the appealing party, or by informing the appealing party that the original letter of resolution or finding remains in force. FTA strives to transmit these letters within 30 to 60 days of receiving the appeal.

ATTACHMENT A


Attachment 5

Encuesta de la Participación Pύblica de Tahoe Transportation District

La siguiente información está colleccionada por el Tahoe Transportation District para cumplir con el Título VI del Acta de Derechos Civiles de 1964, No Discriminación en programas de asistencia federal. Por favor, tómese unos minutos para integrador las siguientes preguntas. Los datos permitirá identificar los residentes y las comunidades afectadas por proyectos financiados con fondos federales o actividades. Por favor, recuadro las casillas correspondientes con una "X" que te importante describir un ti y devuelva la forma al coordinador del evento. Adosadas esta información es voluntaria. Gracias. Fecha de Hoy: _____________ Nombre de Evento:________________________ Sexo Masculino Femenino Etnia Hispano o Latino No Hispano o Latino Raza Indio Americano o Nativo de Alaska Asiático Negro o Africano Americano Blanco Nativo de Hawai u otra isla del Pacifico Otro ____________________ Incapacidad Sí No Edad Menos de 40 Más de 40 Ingresos $22,050 o menos Más de $22,051 Idioma ¿Qué idioma se habla principalmente en su hogar? ___________________

¿Qué es la cantida de personas en su hogar? ___________________

ATTACHMENT A


of 2 August 2011

Categorías y definiciones

Las categorías mínimas de los datos sobre raza y etnicidad para estadísticas federales, el programa de información, y reportajes de conformidad de los derechos civil se definen como se muestra a continuación:

a. Indio Americano o Nativo de Alaska – una persona con orígenes en cualquiera de los pueblos originales de Norte y Sudamérica (incluyendo América Central) y que mantiene afiliación tribal o comunidad lazo.

b. Asiático – una persona con orígenes en cualquiera de los pueblos originales de extremo Oriente, sudeste asiático o el subcontinente indio incluyendo, por ejemplo, Camboya, China, India, Japón, Corea, Malasia, Pakistán, las Islas Filipinas, Tailandia y Vietnam.

c. Negro o Africano Americano – una persona con orígenes en cualquiera de los grupos raciales negros de África.

d. Los Hispanos o Latinos – una persona de origen, independientemente de la raza o cultura española cubana, mexicana, Puertorriqueña, sur o América Central o de otra.

e. Nativo de Hawai u isla del Pacifico – una persona con orígenes en cualquiera de los pueblos originales de Hawaii, Guam, Samoa u otras islas del Pacífico.

f. Blanca – una persona con orígenes en cualquiera de los pueblos originales de Europa, Oriente Medio o África del Norte.

ATTACHMENT A


¿QUÉ ES EL TÍTULO VI?

El TÍtulo VI es un apartado de la Ley de Derechos Civiles de 1964.

“En los Estados Unidos, no se podrá discriminar

un nadie ni negarle la participación o las prestaciones ofrecidas por ningún programa o

actividad financiados por el gobierno federal en razón de su raza, color o país de origen" (TÍtulo 42 del Código de los Estados Unidos, 2000d de

Articulo)

"La justicia ambiental deberá contarse entre los bojetivos demisión de todos los organismos federales. A tal fin, deberán identificary y resolución, según corresponda, los efectos

desproporcionadamente tumbas y adversos de sus programas, politicas y actividadades sobre la

salud o el medio ambiente de los grupos minoritarios o de bajos ingresos de la

población.” Las normas relacionadas ofrecen protección contra la discriminación por sexo, edad o discapacidad en el marco de programas financiados por el gobierno federal.

¿QUÉ SIGNIFICA ESTO? Signifca que se presentacion por garantizar el acceso y el uso de todos los programas, prestaciones o servicios derivados de las actividades de la raza, color, país de origen, sexo, edad, discapacidad o condición socioeconómica. El District no tolerará ningún acto de discriminación por parte de sus empleados o de los beneficiarios de financiamiento federal, como por ejemplo, contratistas, consultores, agencias de planificación o cualquier otro beneficiario del financiamiento federal para autopistas. El District prohibe cualquier acto de discriminación que pueda dar lugar una: • Denegación de cualquier prestación, ayuda

económica o servicio ofrecido por el programa al cual la persona tiene derecho a acceder;

• Aplicación de distintas normas o requisites para la participación;

• Trato por separado en cualquier sección del programa;

• Diferencias en la calidad, cantidad o forma en se brinda la prestación;

• Discriminación en cualquiera de las actividades desarrollades en un establecimiento construido, en su totalidad o en parte, con fondos federales.

Para garantizar el cumplimiento de las disposiciones establecidas en el TÍtulo VI, en las normas complementarias y en el Decreto Presidencial sobre Justicia Ambiental, El District implementará las siguientes medidas: • Evitar o reductor los efectos nocivos sobre la salud y

el medio ambiente de los grupos minoritarios y de bajos ingresos de la población;

• Garantizar la participación plena e igualitaria de todos los grupos de la comunidad, incluidos los grupos minoritarios y de bajos ingresos, en el proceso de toma de decisiones relativas al transporte;

• Evitar la denegación, reducción o demora significativa en la recepción de prestaciones por parte de los grupos minoritarios y de bajos ingresos de la población.

Attachment 6 Asimismo, todos los beneficiarios de financiamiento federal, tienen la responsabilidad de administrar sus programas y actividades pecado discriminar por raza, color, país de origen, sexo, edad, discapacidad o condición socioeconómica. PRESTACIONES Y SERVICIOS La misión de El District es brindar un los habitantes de Lake Tahoe Basin un sistema de transporte multimodal seguro, eficiente y efectivo. El trabajo está orientado un satisfacer las necesidades de transporte de los habitantes pecar distinción de raza, color, país de origen, sexo, edad, discapacidad o condición socioeconómica. ¿CREE QUE SUS DERECHOS ESTÁ? Si considera que lo han discriminado por su raza, color, país de origen, sexo, edad, discapacidad o condición socioeconómica, puede presenter una denuncia por escrito ante la

Tahoe Transportation District Attn: Title VI Coordinator P.O. Box 499 Zephyr Cove, NV 89448 (775) 589-5500

El District se da de une Investigación de Denuncias por Discriminación entre 15 días. A lo menos la denuncia sera completara en 180 días. Para mas informacion in Español puede hablar a (775) 589-5500. Estos servicios son gratis.

Asimismo, el Decreto 12898, Medidas del gobierno federal para lograr la justicia ambiental entre

grupos minoritarios y de bajos ingresos de 1994, dispone lo

siguiente:

ATTACHMENT A


WHAT IS TITLE VI?

Title VI is a statute provision of the Civil Rights Act of 1964.

“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination

under any program or activity receiving Federal financial assistance.”

“Each recipient of federal funds shall make achieving environmental justice part of its mission by identifying and addressing as appropriate, disproportionately high and adverse human health or environmental

effects of its programs, policies, and activities on minority populations and low-income

populations.”

WHAT DOES THIS MEAN? TTD strives to ensure that access to and use of all programs, services or benefits derived from any TTD activity will be administered without regard to race, color, national origin, sex, age, disability or socioeconomic status. TTD prohibits all discriminatory practices, which include but are not limited to: • Denial to any individual of any service,

participation or benefit provided under the program to which he or she may be otherwise entitled;

• Different standards or requirements of participation;

• Separate treatment in any part of the program; • Differences in quality, quantity or manner in which

the benefit is provided; • Discrimination in any activities conducted in a

facility built in whole or part with Federal funds. To ensure compliance with Title VI, related statutes and the Presidential Executive Order on Environmental Justice, TTD will: • Avoid or reduce harmful human health and

environmental effects on minority and low-income populations;

• Ensure the full and fair participation by all communities including low-income and minority populations in the transportation decision-making process;

• Prevent the denial of, reduction in or significant delay in transportation benefits to minority and low-income populations.

Attachment 6 Title VI requirements on nondiscrimination apply to TTD contractors, consultants and other partners who receive federal financial assistance from TTD. BENEFITS AND SERVICES TTD’s mission is to provide the people of the Lake Tahoe Basin with a safe, efficient and effective inter-modal transportation system. The work TTD performs is intended to assist the transportation needs of all the people who use TTD’s services and programs regardless of race, color, national origin, sex, age, disability or socioeconomic status. ARE YOUR RIGHTS BEING VIOLATED? If you believe TTD has denied you access, benefits or excluded you from participation on TTD services because of your race, color, national origin, sex, age, disability or socioeconomic status, you may file a complaint with the TTD. File a written complaint within 180 days of the alleged act of discrimination. Provide as much detail as possible, sign the complaint and mail it to:


TTD strives to complete the investigation within 180 days of receipt of the complaint. This brochure is available in alternative formats upon request. For alternative formats, call (775) 589-5500-or TDD/TTY: 711.

Ensures your rights under Title VI

Additionally, Executive Order 12898, Federal Actions to Address Environmental Justice in Minority

Populations and Low-Income Populations, 1994 provides:

ATTACHMENT A


Attachment 6

TITLE VI

Frequently Asked Questions What is Title VI? What does this mean? Benefits and Services Are your rights being violated? Who bears responsibility to Title VI? What is Title VI? Title VI is a statute provision of the Civil Rights Act of 1964 and related statues, which states: “No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” (42 U.S.C. Sec 2000d) Executive Order 12898, addresses Environmental Justice in Minority Populations and Low-Income Populations, which states: “Each Federal Agency shall make achieving environmental justice part of its mission by identifying and addressing, as appropriate, disproportionately high and adverse human health or environmental effects of its programs, policies, and activities on minority populations and low-income populations.” Executive Order 13166, “Improving Access to services for Persons with Limited English Proficiency” – was signed by President Bill Clinton to “…improve access to federally conducted and federally assisted programs and activities for persons who, as a result of national origin, are limited in their English Proficiency….” Accordingly, it prohibits recipients of Federal financial assistance from discriminating based on national origin by failing to provide meaningful access to services to individuals who are LEP. This protection requires that LEP persons be provided an equal opportunity to benefit from or have access to services that are normally provided in English. What does this mean? That TTD strives to ensure that access to and use of all programs, services or benefits derived from any TTD activity will be administered without regard to race, color, national origin, sex, age, disability or socioeconomic status. The TTD will not tolerate discrimination by a TTD employee or subrecipients of Federal funds including contractors, consultants, and suppliers. The TTD prohibits all discriminatory practices, which may result in:

• Denial to an individual of any service, financial aid or benefit provided under the program to which he or she may be otherwise entitled;

• Different standards or requirements for participation; • Segregation or separate treatment in any part of the program; • Distinctions in quality, quantity or manner in which the benefit is provided; • Discrimination in any activities conducted in a facility built in whole or part with Federal funds.

ATTACHMENT A


Tahoe Transportation District August 2011

To ensure compliance with Title VI, related statutes and the Presidential Executive Order on Environmental Justice, TDD will:

• Avoid or reduce harmful human health and environmental effects on minority and low-income populations;

• Ensure the full and fair participation by all communities including low-income and minority populations in the transportation decision-making process;

• Prevent the denial of, reduction in or significant delay in the receipt of benefits by minority and low-income populations.

Benefits and Services The TTD mission is to provide the people of the Lake Tahoe Region with a safe, efficient and effective inter-modal transportation system. All of the work TTD performs is intended to assist the transportation needs of all the people of the Lake Tahoe Region regardless of race, color, national origin, sex, age, disability, or socioeconomic status. Are your rights being violated? Any person who believes that he/she has been excluded from participation in, denied benefits or services of any program or activity administered by the TTD or its partners, consultants and contractors on the basis of race, color, national origin, sex, age, or disability may bring forth a complaint of discrimination under Title VI and related statutes. The complaint must be filed within 180 days of the alleged discrimination. File a written complaint within 180 days of the alleged act of discrimination. Provide as much detail as possible, sign the complaint and mail it to:


Who bears responsibility to Title VI? The TTD employees and:

• Capital Improvement Program • Transit Service Program • Local Partners • Contractors • Board of Directors

Additionally, any subrecipient, who receives Federal financial aid, bears a responsibility to administer its program and activities without regard to race, color or national origin status. The Title VI Coordinator will provide continuous leadership, guidance and technical assistance to ensure ongoing compliance with Title VI of the Civil Rights Act of 1964 and related statues and Executive Orders Justice. For additional information on the Title VI Program, please go to www.tahoetransportation.org website or contact the Title VI Coordinator at (775) 589-5500 or TDD/TTY 711.

ATTACHMENT A


Attachment 7

Page 1 of 1 August 2011

Tahoe Transportation District--- Yearly Community Outreach Tally Program Name __________________

Summary of Community Events for Federal Fiscal Year ______

Div

Proj #/ Activity

Event Contact Person

Type of Event: (Informational, Hearing (public input), Open House, Workshop, Other

Facility Name/ Location of Event

Facility ADA Accessible? Yes/No

Purpose of Meeting

Date of Event

Interpreters and/or Alternate Formats? Yes/No If Yes, in What Language and/or Format?

Translation of Written Materials? Yes/No If Yes, in What Language(s)?

Ethnicity of Public Participants: (# Hispanic or Latino, # Not Hispanic or Latino)

Demographics of Public Participants: Gender/Race/Age/ Disability/Income Level; American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, White

Demographic Source(s) Used

# of Attendees

Outreach Method

Submitted by _________________________________________________

Complete and submit to:

Title VI Coordinator Tahoe Transportation District 128 Market Street, Suite 3-F Stateline, NV 89449

(775) 589-5500 Fax (775) 588-0917

ATTACHMENT A


Attachment 7

Tahoe Transportation District Public Participation Survey

The following information is being collected by the Tahoe Transportation District (District) in order to comply with Title VI of the Civil Rights Act of 1964, Nondiscrimination in Federally Assisted Programs. Please take a few moments to complete the following questions. The data you provide will enable the District to identify residents and communities impacted by federally funded projects/or activities. Please check the appropriate boxes with an “X” that best describes you and return the completed survey to the event coordinator. Completion of this information is voluntary. Thank you. Today’s Date: __________________ Event Name:________________________ Sex Male Female Ethnicity Hispanic or Latino Not Hispanic or Latino Race American Indian or Alaska Native Asian Black or African American White Native Hawaiian or Other Pacific Islander Other ____________________________ Disability Yes No Age Under 40 Over 40 Income $22,050 or less Over $22,051 Language What language is primarily spoken in your household? ______________________ How many people in household? _________

ATTACHMENT A


of 2 August 2011

Categories and Definitions

The minimum categories for data on race and ethnicity for federal statistics, program administrative reporting, and civil rights compliance reporting are defined as follows:

a. American Indian or Alaska Native – a person having origins in any of the original peoples of North and South American (including Central America), and who maintains tribal affiliation or community attachment.

b. Asian – a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

c. Black or African American – a person having origins in any of the black racial groups of Africa.

d. Hispanic or Latino – a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

e. Native Hawaiian or Other Pacific Islander – a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

f. White – a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

ATTACHMENT A


Attachment 7

August 2011

Public Participation Visual Tally

Program: Project No. /Activity: Type of Event:

Date of Event: Location: ADA Accessible: Yes/No

Purpose: Event Coordinator: CATEGORIES TALLY TOTAL or PERCENTAGE*

Gender

Female

Male

Ethnicity

Hispanic or Latino

Not Hispanic or Latino

Race

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

Limited English Proficiency Service Needed (Identify the Language Spoken)

Disability

Yes

No

Age

Under 40

Over 40

*Please note when conducting a visual count, it is suggested the participant’s demographic data, such as ethnicity, race, age, sex, etc., be reported in percentages.

ATTACHMENT A


Figure 6 : Major Activity Centers

Meyers

Homewood

Cave Rock

Glenbrook

Tahoe Keys

Meek's Bay

Tahoe City

Zephyr Cove

Tahoe Pines

Crystal Bay

Kings Beach

Carnelian Bay

So. Lake Tahoe

Incline Village

Lake Tahoe

Calif orn ia

Nevada

El Dorado Co.

Douglas Co.

Carson City

Washoe Co.

Placer Co.

89

50

28

28

267

431

207

50

89

89

50

Truckee

88

89

395

88

395

80

1:628,000

0 4 8 12 162Miles

Squaw Valley

Alpine Meadows

Northstar

Carson City

Minden / Gardnerville

To Reno

To Placerville& Sacramento

ÆÇ

!9

ÆE

R

R

R

R

R

R

R

R

R

R

RR R R

R

R

R

R

R RR

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

RR

RRR

RR

R

R

R

R

R

R

RR

RR

ÆÇ

ÆÇ

ÆÇ

ÆÇ

ÆÇ

ÆÇÆÇ

ÆÇ

ÆÇ

ÆÇ

ÆÇ

ÆÇ

ÆÇÆÇ ÆÇ

ÆÇÆÇ

ÆÇ ÆÇÆÇ

ÆE

ÆE

!9

!9 !9

!9

!9

!9

!9

!9

!9

!9

!9!9

!9

!9

!9

!9

!9

!9

!9

!9

Legend

Communities

Lake TahoeCounty BoundariesMinor RoadsMajor Roads

TRPA/TMPO/TTD Jurisdiction

!9

R

ÆÇÆE

Transit Center

Recreation Area

School

Employment Center

Campground

ÆE

ÆE

ÆE

ÆE

ÆEÆE

ÆEÆE ÆE

ÆE

ÆE

ÆE

ÆE

Connecting Our Communities

ATTACHMENT A


Attachment B

DK/jw AGENDA ITEM X.A.

September 9, 2011

TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 AND RELATED STATUES TAHOE TRANSPORTATION DISTRICT ASSURANCE AND CERTIFICATION OF

NONDISCRIMINATION IN ITS SERVICES AND ACTIVITIES The Tahoe Transportation District (TTD), under Title VI of the Civil Rights Act of 1964 and related statues; and 49 Code of Federal Regulation Section 21.7, ensures that no person in the Lake Tahoe Region, shall on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service or activity it administers. The TTD agrees to comply with all federal statutes and regulations, and follow applicable federal directives, and comply with certifications and assurances as applicable to each grant Application submission to Federal Transit Administration (FTA) in Federal Fiscal Years 2011 and 2012. This certification and assurance shall apply to each Application for each project for which TTD seeks, now or may later seek, FTA assistance during the Federal Fiscal Years 2011 and 2012. The TTD affirms the truthfulness and accuracy of the certifications and assurances it has made in statements submitted herein with the submittal of the Tahoe Transportation District Title VI Program Plan. The TTD further acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 Code of Federal Regulation Part 31 apply to any certification, assurance or submission made to FTA. By signing this document on behalf of TTD, I declare assurance of compliance with Title VI of 1964 and related statues. ______________________________________________ Andrew Strain, Chairman ______________________________________________ Carl Hasty, District Manager


LIMITED ENGLISH PROFICIENCY PLAN

Pending Board Adoption September 9, 2011

ATTACHMENT C


Tahoe Transportation District Page 1 LEP Plan Pending Board Adoption September 9, 2011

LIMITED ENGLISH PROFICIENCY PLAN

Table of Contents

I. INTRODUCTION AND POLICY STATEMENT ................................... 2

II. AUTHORITY ............................................................................................ 3

III. SELF ASSESSMENT USING FOUR-FACTOR ANALYSIS ................. 3

IV. HOW TTD WILL PROVIDE LANGUAGE ASSISTANCE ................... 7

V. ASSESSING LANGUAGE ASSISTANCE MEASURES ....................... 9

VI. LANGUAGE ASSISTANCE RESOURCES .......................................... 11

VII. TRAINING .............................................................................................. 13

VIII. TECHNICAL ASSISTANCE .................................................................. 16

IX. COMPLAINT PROCESS ........................................................................ 16

X. MONITORING AND UPDATING LEP PLAN ..................................... 17

XI. DEFINITIONS ......................................................................................... 18

ATTACHMENTS 1. PUBLIC TRANSIT ROUTES 2. TTD JURISDICTION MAP 3. SAMPLE SPANISH TRANSLATED DOCUMENTS 4. PUBLIC PARTICIPATION DATA COLLECTION FORMS 5. LEP NOTIFICATION ON FREE LANGUAGE SERVICE 6. “I SPEAK” DOCUMENT 7. TITLE VI COMPLAINT FORMS -- ENGLISH AND SPANISH 8. LEP REPORTING FORM

ATTACHMENT C



I. INTRODUCTION AND POLICY STATEMENT

A. PURPOSE OF A LEP PLAN The Tahoe Transportation District (TTD) is a recipient and subrecipient of federal financial assistance and grants from Federal Transit Administration (FTA) and Federal Highway Administration (FHWA). The TTD will comply with Executive Order 13166-- Limited English Proficiency (LEP). This TTD Limited English Proficiency (LEP) Plan is designed to assist the management and staff to understand their roles and responsibilities with respect to overcoming barriers for LEP individuals. The Plan will provide guidance to staff on translation, interpretation, and outreach services for LEP individuals seeking access to TTD programs and services. Each office will ensure it follows the Plan to improve access for LEP individuals to its programs and services. The LEP Plan supplements the TTD Title VI Program Plan and the Public Participation Plan.

The TTD utilized the FTA, Office of Civil Rights “Policy Guidance Concerning Recipients’ Responsibilities to Limited English Proficient Persons” handbook and performed the Four-Factor analysis to develop the LEP Plan. B. POLICY STATEMENT

The TTD, under Title VI of the Civil Rights Act of 1964, ensures that no person shall, on the basis of race, color or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity it administers. As clarified by Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency and resulting agency guidance, national origin discrimination includes discrimination on the basis of limited English proficiency. It is the policy of TTD to provide timely, reasonable, effective and meaningful access for LEP persons to all its programs and activities. All staff shall provide free language assistance services to LEP individuals with whom they encounter or whenever an LEP person requests language assistance services. All staff are to ensure the public is treated with dignity and respect, identify the language needs for TTD customers, and utilize available bilingual resources to assist customers, when needed. The TTD will ensure the provisions of this policy and Plan also apply and be incorporated into agreements with subgrantees and contractors as subrecipients of federal financial assistance.

ATTACHMENT C



II. AUTHORITY

A. FEDERAL AUTHORITIES Section 601 of Title VI of the Civil Rights Act of 1964 provides that no person “on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” The United States Supreme Court in Lau v. Nichols (1974) stated that one type of national origin discrimination is discrimination based on a person’s inability to speak, read, write, or understand English.

Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency” – was signed by President Bill Clinton to “…improve access to federally conducted and federally assisted programs and activities for persons who, as a result of national origin, are limited in their English Proficiency….” This executive order is directed at implementing the protections afforded by Title VI of the Civil Rights Act of 1964 and related regulations. Accordingly, it prohibits recipients of federal financial assistance from discrimination based on national origin by failing to provide meaningful access to services to individuals who are LEP. This protection requires that LEP persons be provided an equal opportunity to benefit from or have access to services that are normally provided in English.

III. SELF ASSESSMENT USING THE FOUR-FACTOR ANALYSIS The TTD provides important public transit services to the Lake Tahoe Basin through fixed route and paratransit. BlueGO—the bus transit service--is a public transit service for purposes of commuting to work, shopping, paratransit and recreational needs. Refer to Attachment 1 for public transit routes. In addition, the TTD provides meaningful public usage to its transportation system through public works projects. This section sets forth the Four-Factor analysis to determine the appropriate, reasonable, resource effective and meaningful access for LEP persons to its programs and activities. In determining “reasonable,” there are four factors to be considered: Four-Factor Analysis: Factor 1 - The Number and Proportion of LEP Persons Served or Encountered

in the TTD Service Area The TTD has the authority to own and operate public transportation systems; and delivers transportation projects in the Lake Tahoe Basin. The TTD provides transportation systems for the Lake Tahoe Basin which borders California--El Dorado and Placer counties and Nevada--Douglas, Washoe and Carson City counties. The service area population is approximately 58,000. The BlueGO services have one primary route that goes through rural towns and five (5) populous towns. Refer to Attachment 2 for TTD jurisdictional (service area) map.

ATTACHMENT C



There are a variety of sources for demographic information. The TTD used two preliminary resources to identify information on persons who speak languages other than English at home and who speak English less than well. The TTD chose the five (5) most populous towns that BlueGO serves for its LEP demographics analysis. 1) Census Bureau 2005-2009 American Community Survey Five-Year Estimates

Table A

Statistical Language Breakdown Source: Census 2005-2009

Location

% of People who Speak

only English In Household

% Who Speak English Less Than

Very Well % Who Speak

Spanish at Home Lake Tahoe, CA 68.15 20.9 27.9 South Lake Tahoe, CA 75.16 13.5 19.3 Carson City, NV 81.74 8.1 14.4 Incline Village, NV 72.82 13.6 20.1 Zephyr Cove, NV 91.98 3.4 5.8 A review of Table A--concerning the percentage of LEP persons, revealed that more than five (5) percent of the population in the five (5) core transit service areas, speak Spanish at home. Generally, identifying any community where the LEP population equals five (5) percent or more in a given language automatically triggers providing language assistance services as a mandatory and normal part of the LEP program operation. It should be noted that TTD has already translated a number of vital documents into Spanish. See Attachment 3 for examples of documents that are translated into Spanish. 2) Public Participation Plan—Community Survey The TTD adopted the Tahoe Metropolitan Planning Organization and Tahoe Regional Planning Agency “Public Participation Plan—May 9, 2008--Amended July 28, 2010.” The Public Participation Plan effectively expresses the practices for fulfilling the inclusive public participation requirement. Due to the volume of the publication, a copy of the Public Participation Plan is found at the website at: www.tahoempo.org.

The Public Participation Plan was completed through a comprehensive study to determine how, when, and how often specific public involvement measures should take place, and what specific measures are most appropriate. The study surveyed, individuals, minority and low-income communities, special needs users, Native American Tribal Governments, Community Based Organizations, Faith-Based Communities, Minority Community Based Organization—League of United Latin American Citizens, and Spanish language media—Radio Azteca and Hispano de Tahoe.

ATTACHMENT C



The community outreach to organizations and the media that interact with LEP persons identified a need to have Spanish translators and translation services. The study also identified the following factors to effective public participation:

• Time, location, and accessibility of meetings. • Reaching people within their own communities and during existing meeting

schedules. • Provision of food, childcare, and translation (LEP) at meetings. • Presentations focused to specific interests of group. • Placement of meeting announcements and flyers using different types of

media. • Cultural sensitivity for minority and Native American Tribal groups. • Identified barriers to overcome public participation.

The Public Participation Plan described and included effective practices on:

(1) Coordinating with individuals, school districts, organizations and implementing community-based public involvement strategies to reach out to members in the affected minority, LEP and/or low-income communities.

(2) Providing opportunities for public participation through means other than written communication, such as personal interviews or use of audio or video recording devices to capture oral comments.

(3) Using locations, facilities, and meeting times that are convenient and accessible to low-income and minority communities.

(4) Using different meeting sizes or formats, or varying the type and number of news media used to announce public participation opportunities, so that communications are tailored to the particular community or population.

As an ongoing effort to define the LEP need at public participation events, the TDD will conduct a Public Participation Survey in English and Spanish and it will enable TTD to collect data to identify residents and communities impacted by federal financial assisted projects, services or activities. Completion of the survey, by the public, is voluntary. Along, with the voluntary survey, TTD staff will conduct a visual assessment of the public participation as another means to collect data. The Public Participation Visual Tally will be used by TTD employees as an indirect method for collecting data when at least 50 percent of the participants do not complete the public participation survey. Employees will use their best judgment when physically counting the participants in regards to the demographics, such as race, age and gender. When conducting a visual count, the public participant’s demographic data should be reported as a percentage of the total participants. Refer to Attachment 4 for examples of public participation data collection forms.

ATTACHMENT C



Factor 2 - The Frequency with Which LEP Individuals Come into Contact with TTD Services

The TTD serves LEP persons daily via the fixed route bus and OnCall paratransit services. The TTD recognizes the need to conduct a survey to determine the frequency with which Bus Operators come in contact with LEP persons on the fixed route and OnCall paratransit services. The Lake Tahoe Basin has over 200,000 visitors a year who enjoy the winter, spring, fall and summer recreational activities that Lake Tahoe Basin offers. The Lake Tahoe Basin visitors include international guests who are multi-lingual. The TTD recognizes that the international visitors are LEP and although they are LEP persons, the visitors do not access the TTD transit services “but for” their temporary stay in the area. The planned survey will distinguish the Lake Tahoe Basin residents versus visitors, who temporarily use the transit services. Of the residents who are identified in the survey as LEP persons who ride BlueGO, the TTD will seek to determine whether appropriate outreach to LEP individuals could increase the frequency of contact with such groups, triggering a higher level of language assistance. The survey will:

• Assess as accurately as possible the frequency with which such service has,

or should have, contact with LEP individuals from different language groups seeking assistance.

• Consider the frequency of different types of language contacts. • Consider whether appropriate outreach to LEP individuals could increase the

frequency of contact with LEP language groups. The survey results are anticipated to be available in June 2012.

Factor 3 - Nature and Importance of the Services Provided The TTD assessed the nature and importance of the services provided to the public by the Capital Improvement Program and Transit Operations. It is apparent Transit Operations has the greatest consequence of contact with the LEP individuals; therefore the more likely LEP services other than English will be needed. The TTD will not deny or delay access to services or information for the LEP individual. Procedures will be in place to provide language assistance to LEP individuals as part of the standard business practices. The standard business practices to LEP individuals will include:

• Translation of vital bus service documents and notices in Spanish. • Appoint Spanish translators at public participation events. • Advise the public that the TTD provides free LEP services to its programs

and activities.

ATTACHMENT C



Factor 4 - Resources Available to TTD to Assure Meaningful Access to the Services by LEP Persons

The TTD recognizes that, within the range of programs and services it provides, the transit services are more frequently utilized by LEP persons. While it is the TTD’s intent to provide meaningful access to all participants and eligible persons, the availability of resources may limit the provision of language services in some instances. The TTD will explore the variety of tools that are available to provide efficient, effective and meaningful LEP services. The TTD will:

• Consider utilizing advances in language software technology. • Share language assistance materials and services among and between other

transit agencies and advocacy groups. • Train bilingual staff to act as interpreters and translators. • Share information through community groups who serve LEP persons. • Use telephonic and video conferencing interpretation services. • Pool resources among local agencies and standardize documents to reduce

translation needs. • Use qualified translators and interpreters to ensure that documents need not

be “fixed” later and that inaccurate interpretations do not cause delay or other costs.

• Request and use qualified community volunteers in a formalized manner. Cost for providing language assistance will not be passed on to the customer. The TTD will continue to evaluate the costs associated with providing LEP services and in future years, identify a budget for this Plan implementation.

IV. HOW TTD WILL PROVIDE LANGUAGE ASSISTANCE

A. PROVIDING NOTICE TO LEP INDIVIDUALS

Language assistance will be provided to LEP individuals through the translation of vital documents, as well as through oral language interpretation when necessary and possible. LEP individuals are not obligated to provide their own interpreter, although many do so.

The LEP Plan will reflect the overall goal of improving and maintaining language access for TTD customers as transit riders and project recipients. The intent is to achieve a balance that ensures meaningful access to programs and services while avoiding undue burdens on TTD resources. It is important to let LEP individuals know that services are available in Spanish and they are free of charge. Refer to Attachment 5 for the LEP Notification on free language services. The TTD will continue to use existing resources to meet the requirements of Executive Order 13166. The most widely used LEP services will be translating oral and written communications. Some written and oral translated notifications will include:

• Translate customer service related transit schedules. • Translate program brochures and posters into Spanish, as needed. Refer to

Attachment 3 for examples of Spanish translated documents.

ATTACHMENT C



• Provide web site information in Spanish, as needed. • Provide Spanish translator services at public meetings, as needed. • State in outreach documents (brochures, booklets, pamphlets, and flyers)

that free language services are available. • Work with minority and low-income community-based organizations to inform

LEP individuals of the programs, activities and language assistance availability.

• Include vital notices in local Spanish newspapers, as needed. • Provide public service announcements in non-English language radio and

television, as needed, about the availability of language assistance services for important events.

• Offer a telephone voice menu prompt in Spanish, when necessary, as an alternate language for the caller.

B. COMMUNICATING WITH LEP INDIVIDUALS Based on the Four-Factor analysis, the frequency of contact with LEP individuals will be for transit services and oral communication will most likely occur by in-person contact or telephone. To ensure TTD makes reasonable efforts to provide language assistance as needed for in-person contact with LEP individuals and unexpected out-of-country visitors will be to use the language identification cards Language Identification I Speak Flashcard (or “I Speak” cards), which invite LEP individuals to identify their language needs to staff. Refer to Attachment 6 for the 38 languages on the “I Speak” sheet. The Census Bureau has made these cards available at http://www.lep.gov/resources/ISpeakCards2004.pdf.

The TTD staff will use the following steps to orally communicate with LEP individuals.

WALK-IN SERVICE (STEPS 1-8)

The following are considerations on how to assist a walk-in LEP individual:

1. Attempt to communicate in English first to determine if the customer can

understand English sufficiently to be fully understood. 2. If customer cannot understand or effectively communicate in English, determine

the language they are speaking. If you recognize the language the customer is speaking but do not speak their language, skip to Step 4.

3. If you cannot recognize the language the customer is speaking, show them the Language Identification I Speak Flashcard so the customer can point to his/her language.

4. Quickly determine if any of the employees working nearby speak the necessary language and are willing to interpret. If the volunteer cannot immediately come to the location of the LEP individual, use the telephone interpreting services for interpreting.

5. The interpreter is to determine the customer’s needs, request, comment or complaint. Determine the appropriate contact to respond and have interpreter assist in a timely and quality response to the LEP individual.

ATTACHMENT C


http://www.lep.gov/resources/ISpeakCards2004.pdf


6. Give the LEP person a Title VI brochure in their language, if available. 7. Make every effort to give the LEP customer the same level of service as an

English-speaking customer. 8. Be sure to thank the volunteer for their assistance.

PHONE-IN SERVICE (STEPS 1-4)

The following are considerations on how to assist a phone-in LEP individual:

1. Attempt to communicate in English first. If not possible to effectively communicate in English, determine the language being spoken.

2. Quickly determine if an employee working nearby speaks the necessary language and ask them to interpret. If not, use the telephone interpreting services for interpreting.

3. The telephone interpreting service determines the customer’s need, request, comment, or complaint and relays it to the appropriate contact person to ensure a response is relayed to the LEP individual.

4. Make every effort to give the LEP individual the same level of service as an English-speaking customer.

v. ASSESSING LANGUAGE ASSISTANCE MEASURES

The TTD will continuously assess the type of language assistance available to provide meaningful access to TTD services and activities. The language assistance measures include: 1. QUALITY STANDARDS FOR TRANSLATED DOCUMENTS

As with oral interpreters, translators of written documents should be competent. Many of the same considerations apply; however, the skill of translating is very different from the skill of interpreting, and a person who is a competent interpreter may or may not be competent to translate and vice versa. Particularly where vital documents are being translated, competence can often be achieved by use of certified translators.

2. VITAL DOCUMENTS

It is important to make an assessment as to the population percentage and the frequency and importance of the contact while considering the potential for translating vital documents. The program areas most likely to encounter the need to translate vital documents are public involvement, right-of-way acquisition, public information, and transit services.

Examples of vital documents for translation:

• Applications, consent forms and complaint forms. • Written tests (those that do not assess English competency).

ATTACHMENT C



• Letters containing important information regarding participation in a program or activity.

• Notices pertaining to reduction, denial or termination of services or benefits and of the right to appeal such actions.

• Notices that require a response from beneficiaries. • Information on the right to file complaints of discrimination and how. • Information on the provision of services to individuals with disabilities. • Notices advising LEP persons of the availability of free language assistance. • Violation or deficiency notices. • Emergency notices for transportation services. • Notices of proposed public hearings regarding proposed transportation or

transit plans, projects, or changes. • Signs in reception areas and other points of initial entry.

Whether or not a document (or the information it solicits) is “vital” will depend on the importance of the program, information, encounter, or service involved, and the consequence to the LEP individual if the information in question is not accurate or timely. Where appropriate, program managers are encouraged to create a plan for consistently determining, over time and across their various activities, what documents are “vital” to the meaningful access of the LEP populations they serve.

Awareness of rights and services is an important part of “meaningful access,” as a lack of awareness may effectively deny LEP individuals meaningful access. Where program managers are engaged in community outreach efforts as part of their programs and activities, they should regularly assess the needs of the populations frequently encountered or affected by the program to determine whether certain critical outreach materials should be translated. Community organizations may be helpful in determining what outreach materials may be most helpful to translate, and some translations may be made more effective when done in tandem with outreach methods including using ethnic media, schools and religious and community organizations to spread a message.

Sometimes a very large document may include both vital and non-vital information. This may also be the case when the title and a phone number for obtaining more information on the contents of the document in frequently encountered languages other than English is critical, but the document is sent out to the general public and cannot reasonably be translated into many languages. In a case like this, vital information may include, for instance, providing information in appropriate languages regarding where an LEP individual might obtain an interpretation or translation of the document.

3. TRANSLATING WRITTEN DOCUMENTS The TTD will make every attempt to provide adequate and timely written translations through the following means:

• Attempt to determine the language that the received document is written in. If the language of the document is not readily apparent, compare it to the US

ATTACHMENT C



Census 2000 Language Identification Flashcard—“I Speak” to determine the language.

• Once the language has been identified, contact an interpreter or translator to translate the entire document.

• Determine what the LEP individual requested and determine who should respond. Inform the appropriate contact person that the document has been received and relay the importance of a timely and quality response required by Title VI and related statutes.

• Ideally, the translated version of a document should be released when the English language version is released. If this is not possible or would substantially delay release of the English version, the translated version should be distributed as soon as possible after the distribution of the English language version.

• Include a phone number in the document in order to provide better service and be able to use the telephone interpreting services for oral translations, if appropriate.

• Make every effort to give the LEP individual the same level of service as an English-speaking customer.

• Thank interpreter/translator for their assistance.

Consideration should be given to the varying levels of reading abilities when translating written documents. Translating documents for LEP to a fourth (4th) grade literacy level ensures the targeted audience understands the information. Community-based organizations or focus groups can assist with testing translations for language and literacy level appropriateness.

VI. LANGUAGE ASSISTANCE RESOURCES

The TTD will continuously refer to language assistance tools to improve upon its existing LEP services. A consideration on which additional tools may be used, is the TTD’s program budget, however, efforts will be made to provide effective and efficient LEP language services using the following resources: Bilingual Staffing – Where possible, the employment of bilingual staff in the programs, will be considered, where the percentage of LEP customers or potential customers is statistically significant, or where the frequency of contact with such persons will provide for efficient and effective communication. A decision to employ bilingual staff will be based on a needs assessment with due consideration given to budget constraints and in accordance with TTD staff policy. When needed, TDD will use existing bilingual staff for interpreter services with the permission of the TTD manager. “I Speak” Cards or Language Identification Flashcards to Identify Languages – To identify LEP individuals who need language assistance, “I speak” cards or language identification cards can be utilized when first encountering an LEP individual. These cards, developed by the U.S. Census Bureau, have the phrase “Mark this Box if you read or speak (name of language)” translated into 38 different languages. It is used by the government and non-government agencies to identify the primary language of LEP

ATTACHMENT C



individuals during face to face contact. The Census Bureau’s Language Identification I Speak Flashcard can be downloaded for free at: http://www.lep.gov/resources/ISpeakCards2004.pdf. These flashcards should be available at all public service counters. Qualified Interpreters – Qualified interpreter means an interpreter who is able to interpret effectively, accurately, and impartially, either for individuals with disabilities or for individuals with limited English skills. The interpreter should be able to interpret both receptively and expressively, using any necessary specialized vocabulary.

Although the use of an interpreter who is qualified is essential, it does not necessarily mean formal certification as an interpreter is required. Certification may be helpful; but, at a minimum, a qualified paid interpreter needs to:

• Be proficient in and have the ability to communicate accurately in both

English and in the other language, as well as employ the appropriate mode of interpreting (e.g. consecutive, simultaneous, summarization, or sight translation).

• Have knowledge in both languages of any specialized terms or concepts peculiar to the program.

• Understand and follow confidentiality and impartiality rules to the same extent as a TDD employee for whom they are interpreting or to the extent that their position requires.

• Understand and adhere to their role as interpreter without deviating into a role as counselor, legal advisor, or other inappropriate role.

Telephone Interpretation – TTD will consider contracting with an Over-The-Phone Interpretation service. The TTD will conduct further research to identify an Over-The-Phone Interpretation Service which provides telephone interpreting services 24 hours a day, 7 days a week, 365 days a year and for outbound calls to LEP individuals. The use of telephone interpreting services will:

• Increase responsiveness to non-English speaking callers. • Increase the ability to communicate equitability with non-English speaking

callers. • Increase responsiveness in the caller’s preferred language. • Demonstrate TTD’s efforts to comply with LEP requirements. • Measure and report the interpreter services effectiveness.

The TTD will pilot the telephone language interpretation services for a period of 12 months. The service will be piloted within two (2) service programs—Transit Operations and Administration. The staff will be trained on how to use the service. After the pilot period, TTD will assess whether the services have met TTD’s need, and whether or not TTD will continue with the telephone interpreting services.

Language services should be provided at a time and place that avoids the effect of denying access to the service or benefit of the program; however, in some situations, it

ATTACHMENT C


http://www.lep.gov/resources/ISpeakCards2004.pdf


may be reasonable to ask the LEP individual to return at a specified date and time to allow time to arrange for interpreter services.

Because LEP individuals can file a complaint on the basis of national origin, staff should be trained on how to properly handle a Title VI complaint (see Section IX). All supervisors and managers will be trained even if they do not interact regularly with LEP individuals to ensure that they are fully aware of and understand what LEP is so they can reinforce its importance and ensure its implementation by staff. Language Assistance Volunteers – For assistance with interpretation, TTD will establish a list of staff that may volunteer to interpret if needed. These volunteers may be called on for assistance in oral communication. Their activities do not cover translation, although they may review translations. Community Volunteers – Volunteer interpreters from community minority organizations and organizations that assist LEP individuals may be another form of assistance. The TTD will develop a list of organizations that may be a resource as Community Volunteers.

External Interpreter/Translation Services – The TTD will research and develop a list of available Interpreter/Translation business services. The list will be distributed to TTD program managers. Once such service is the Northern Nevada International Center (NNIC) located south of the main entrance the University of Nevada, Reno serving Nevada’s communities. The NNIC provides interpretation and translation services.

Northern Nevada International Center 821 North Center Street Reno, Nevada 89501 (775) 784-7515

Other Useful Resource - The U.S. Department of Justice (USDOJ) has developed the www.lep.gov website under the Interagency Working Group on LEP, and the information on the website consists of representatives from over 35 agencies. The website includes links to Executive Order 13166 and the USDOJ guidance documents. It also acts as a clearinghouse, providing links to information, tools, and technical assistance regarding LEP and language services for federal agencies, recipients of federal funds, users of federal programs and federally assisted programs, and other stakeholders.

VII. TRAINING

Training staff on the procedures of providing language assistance and how to determine whether and what type of language services a customer needs is essential to bridging the gap between policies or procedures and actual practices. Training will include how to obtain language assistance services and how to communicate needs to interpreters and translators. Providing language assistance in some program areas may also mean avoiding acronyms or industry jargon.

ATTACHMENT C


http://www.lep.gov/


The TTD Title VI Coordinator will be responsible to ensure TTD staff obtains LEP training on a triennial, or more often as necessary. The Title VI Coordinator will maintain records of staff who participated in the training. The staff training will include discussions on how to assess the appropriate LEP service to provide an LEP individual. A. LANGUAGE ASSISTANCE In determining what language assistance TTD will provide LEP individuals to ensure their meaningful access to the office’s services, benefits, and activities, the TTD staff will be trained on the importance of assessing and analyzing the following factors when considering LEP services.

• How important is the service, benefit, or activity that the TTD provides? For

example, if a LEP individual cannot access the service, benefit, or activity in a language they understand, will the individual be deprived of critical services, such as the ability to exercise his or her legal rights or receive a transit benefit for which the individual is eligible? If so, the TTD should focus on improving access for LEP individuals to this service, benefit or activity.

• If the office does not provide a critical service, benefit, or activity, what impact will the denial or delay of the service, benefit, or activity have on actual and intended beneficiaries? The office should consider the long-and short-term impact on beneficiaries when determining what language assistance is appropriate.

• What are the points of contact where LEP individuals interact with your office services? What language assistance will you provide LEP individuals for each point of contact?

• How can staff access the language assistance your office provides? • Be aware of the types of language services that exist at TTD to provide

language assistance. • Identify how existing staff can provide language assistance through verbal

and/or written translation skills. • Follow the steps on how to respond to LEP callers, written communication

and in-person contact. B. TRANSLATION AND INTERPRETATION PRINCIPLES

The TDD must ensure competency of interpreters and translation services. The staff will obtain the translation and interpretation assistance principles below that should guide each program area in developing its plan to improve access for LEP individuals. Translation is the rendering of a written text from one language (source language) into another language (target language). Interpretation is the immediate rendering of oral language from the source language into the target language.

• Each program area should take reasonable steps to ensure that it provides high-quality translation and interpretation services through individuals who are competent to provide those services at a level of fluency, comprehension, and

ATTACHMENT C



confidentiality appropriate to the specific nature, type, and purpose of the information at issue.

• Demonstrate proficiency and the ability to communicate information accurately in both English and in the other language and are able to identify and employ the appropriate mode of interpreting (e.g., consecutive, summarization, or sight translation.)

• Have knowledge in both languages of specialized terms or concepts of the program or activity.

• Have knowledge of any particularized vocabulary and phraseology used by the LEP individual.

• Understand and follow confidentiality and impartiality rules to the same extent the employee for whom they are interpreting and/or to the extent the employee’s position requires.

• Understand and adhere to their role as interpreters without deviating into a role as a counselor, legal advisor, etc.

• Allow you to provide service in a timely manner. • Consider hiring bilingual staff interpreters. Most helpful when there is a frequent

need for interpreting in one or more languages. • Consider contracting interpreters. Contracting with one of the many community-

based organizations and mutual assistance associations who provide interpretation services for particular language groups can be a cost-effective option.

• Consider using telephone interpreter lines. Offers speedy interpreting assistance in many different languages. Particularly appropriate where the mode of communicating with an LEP individual regardless of language proficiency occurs over the phone.

• Consider using community volunteers. May be particularly useful in providing language access for your less critical programs and activities. It is often best to use volunteers who are trained in the information or services of the program and can communicate directly with the LEP individuals in their language.

• Consider using family and friends. You should not plan to rely on a LEP individual’s family members, friends, or other informal interpreters to provide language assistance services to important programs and activities; however, where LEP individuals so desire, they should be permitted to use, at their own expense, an interpreter of their own choosing in place of, or as a supplement to, the free language services you offer.

• Ensure the competence of translators: o Consider certified translators. o Ensure translators understand the expected reading level of the audience. o Ensure translators, where appropriate, have fundamental knowledge about

the target language group’s vocabulary and regionalisms (dialects).

ATTACHMENT C



VIII. TECHNICAL ASSISTANCE

The TTD will continue to utilize the FTA and FHWA Region Offices to ask questions and obtain technical assistance. This includes advice about LEP requirements, implementation, and improving procedures to ensure compliance. The programs will also be reminded to access the FTA Policy Guidance Concerning Recipients Responsibilities to LEP Persons—handbook. On occasion, the TTD may also contract with a consultant to obtain technical assistance, training and other services to ensure the TTD is compliant with LEP requirements.

IX. COMPLAINT PROCESS

The LEP complaint procedures will mirror the complaint procedures as referenced in the Title VI Program Plan—Section D, Procedures for Filing a Title VI Complaint. A written and signed complaint must be filed within 180 days after the date of the alleged discrimination, unless the time for filing is extended by the Secretary of Transportation. The TTD encourages the complainant to file the complaint with the TTD for immediate resolution. In case the complainant is dissatisfied with the resolution by the TDD, the same complaint may be submitted to the FTA, U.S. DOT Secretary of Transportation or USDOJ. Refer to Attachment 7 for TTD’s Title VI complaint form. In conformance with LEP requirements, the complaint form is also in Spanish. A complainant may submit a written complaint to the TTD directly or to the FTA offices or the USDOJ. The contact information is:

Title VI Coordinator Federal Transit Administration Tahoe Transportation District Office of Civil Rights, Region IX Mail: P.O. Box 499 201 Mission Street, Suite 1650 Zephyr Cove, NV 89448 San Francisco, CA 94105-1839 or hand delivered to: 128 Market Street, Suite 3-F Stateline, NV 89449 Fax (775) 588-0917 Federal Transit Administration U.S. Department of Justice Office of Civil Rights Civil Rights Division Title VI Program Coordinator 950 Pennsylvania Ave., N.W. East Building, 5th Floor—TCR Washington DC 20530 1200 New Jersey Ave., SE Washington, DC 20590 In case the complainant is not able or not capable of providing a written statement, but wishes the TTD or FTA to investigate alleged discrimination, a verbal complaint of discrimination will be accepted. The complaint must be signed by the complainant, complainants or by designation of a representative for the complainant(s). An investigation will begin no later than fifteen

ATTACHMENT C



(15) working days of receipt of the complaint. The TTD will determine jurisdictional responsibilities for handling the complaint. If the complaint alleges egregious discrimination regarding TTD services and activities, the complaint will be forwarded to the FTA for formal investigation. The complainant will be contacted in writing, no later than thirty (30) working days after receipt of the complaint for additional information, if needed. The complainant may be interviewed by an appropriate official authorized to investigate the complaint. In compliance with LEP, translation services will be provided to the complainant, as necessary. The TTD will make every effort to complete the investigation within ninety (90) days of receipt of the complaint. However, some investigations may take longer and the TTD will obtain concurrence from the complainant, for an extension of time to complete the investigation. The TTD will provide the complainant with a complaint closure letter with a summary description of the allegation, investigation methodology and identify remedial steps if discrimination is found. The respondent or respondent agency will also receive a copy of the closure letter. The complainant will have five (5) working days from receipt of the report to appeal TTD’s findings. If neither party appeals, the complaint will be close.

X. MONITORING AND UPDATING THE LEP PLAN

The Title VI Coordinator shall monitor implementation of the LEP Plan, making revisions to policies and procedures as may be required periodically. In monitoring compliance, an assessment will be made whether the program’s procedures allow LEP individuals to overcome language barriers and participate in a meaningful way in the program activities and services. Monitoring shall consider information from the following sources and criteria, as well as other factors as may be appropriate:

• Changes in demographics including new language groups, types of services and other activities.

• Frequency of encounters with LEP persons. • Whether existing LEP language services are adequate. • Availability of new resources, including technology.

A tool in determining frequency of contact with LEP individuals is data collection. As soon as the interpreter/translation assistance is provided, the services can be documented by completing a LEP Reporting Form (Attachment 8). Once the form is completed, the program will send a monthly tally of contacts to the Title VI Coordinator. Information from this form will be analyzed to determine if a change needs to occur in the LEP services that are being provided. Program Managers and supervisors are responsible for ensuring that meaningful services to LEP individuals are provided in their respective programs. This LEP Plan will

ATTACHMENT C



be incorporated by reference into the appropriate program manuals in order to ensure that employees are aware of their obligations for compliance. The TTD will submits its accomplishments related to LEP activities in the Title VI Program triennial report to FTA and FHWA, as appropriate.

XI. DEFINITIONS

• Bilingual – The ability to speak two languages fluently and to communicate directly and accurately in both English and another language.

• Interpretation – Interpretation - The act of listening to spoken words in one language (the source) and orally translating into another language (the target).

• Limited English Proficient Person – Any individual who does not speak English as their primary language and who have a limited ability to read, speak, write, or understand English can be limited English proficient, or “LEP.” Such person or persons may be entitled to language assistance at no cost to themselves with respect to a particular type or service, benefit, or encounter.

• Linguistically Isolated – This term is described in the census as the percentage of person in the households in which no one over the age of 14 speaks English well, and is used as a direct measure of those persons with a severe language barrier, as a distinct from those of foreign origin who speak English well. Those who are linguistically isolated may also be unable to benefit from transportation services and the services of other DOT recipients and, therefore, should receive attention from recipients as a high priority.

• Primary Language – The Language in which an individual is most effectively able to communicate.

• Qualified Interpreter– Qualified interpreter means an interpreter who is able to interpret effectively, accurately, and impartially, either for individuals with disabilities or for individuals with limited English skills. The interpreter should be able to interpret both receptively and expressively, using any necessary specialized vocabulary.

• Substantial number of non- or limited-English speaking people – Members of a group who either do not speak English, or who are unable to effectively communicate in English because it is not their native language, and who comprise of five percent or more of the people service by any local office or facility of a State agency.

• Translation – The replacement of written text from one language into an equivalent written text in another language. It is noted that some LEP persons cannot read in their own language and back-up oral interpretation services may be needed for written documents.

• Vital Documents – Documents that convey information that critically affects the ability of the recipient/customer to make decisions about his or her participation in the program. Examples of vital documents include but are not limited to: applications, public notices, consent forms, letters containing important information regarding participation in a program, eligibility rules, notices pertaining to the reduction, denial or termination of services or benefits, right to appeal, notices advising of the availability of language assistance, and outreach and community education materials, and notices advising LEP person of the availability of free language services.

ATTACHMENT C


Attachment 1ATTACHMENT C


Figure 6 : Major Activity Centers

Meyers

Homewood

Cave Rock

Glenbrook

Tahoe Keys

Meek's Bay

Tahoe City

Zephyr Cove

Tahoe Pines

Crystal Bay

Kings Beach

Carnelian Bay

So. Lake Tahoe

Incline Village

Lake Tahoe

Calif orn ia

Nevada

El Dorado Co.

Douglas Co.

Carson City

Washoe Co.

Placer Co.

89

50

28

28

267

431

207

50

89

89

50

Truckee

88

89

395

88

395

80

1:628,000

0 4 8 12 162Miles

Squaw Valley

Alpine Meadows

Northstar

Carson City

Minden / Gardnerville

To Reno

To Placerville& Sacramento

ÆÇ

!9

ÆE

R

R

R

R

R

R

R

R

R

R

RR R R

R

R

R

R

R RR

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

RR

RRR

RR

R

R

R

R

R

R

RR

RR

ÆÇ

ÆÇ

ÆÇ

ÆÇ

ÆÇ

ÆÇÆÇ

ÆÇ

ÆÇ

ÆÇ

ÆÇ

ÆÇ

ÆÇÆÇ ÆÇ

ÆÇÆÇ

ÆÇ ÆÇÆÇ

ÆE

ÆE

!9

!9 !9

!9

!9

!9

!9

!9

!9

!9

!9!9

!9

!9

!9

!9

!9

!9

!9

!9

Legend

Communities

Lake TahoeCounty BoundariesMinor RoadsMajor Roads

TRPA/TMPO/TTD Jurisdiction

!9

R

ÆÇÆE

Transit Center

Recreation Area

School

Employment Center

Campground

ÆE

ÆE

ÆE

ÆE

ÆEÆE

ÆEÆE ÆE

ÆE

ÆE

ÆE

ÆE

Connecting Our Communities



¿QUÉ ES EL TÍTULO VI?

El TÍtulo VI es un apartado de la Ley de Derechos Civiles de 1964.

“En los Estados Unidos, no se podrá discriminar

un nadie ni negarle la participación o las prestaciones ofrecidas por ningún programa o

actividad financiados por el gobierno federal en razón de su raza, color o país de origen" (TÍtulo 42 del Código de los Estados Unidos, 2000d de

Articulo)

"La justicia ambiental deberá contarse entre los bojetivos demisión de todos los organismos federales. A tal fin, deberán identificary y resolución, según corresponda, los efectos

desproporcionadamente tumbas y adversos de sus programas, politicas y actividadades sobre la

salud o el medio ambiente de los grupos minoritarios o de bajos ingresos de la

población.” Las normas relacionadas ofrecen protección contra la discriminación por sexo, edad o discapacidad en el marco de programas financiados por el gobierno federal.

¿QUÉ SIGNIFICA ESTO? Signifca que se presentacion por garantizar el acceso y el uso de todos los programas, prestaciones o servicios derivados de las actividades de la raza, color, país de origen, sexo, edad, discapacidad o condición socioeconómica. El District no tolerará ningún acto de discriminación por parte de sus empleados o de los beneficiarios de financiamiento federal, como por ejemplo, contratistas, consultores, agencias de planificación o cualquier otro beneficiario del financiamiento federal para autopistas. El District prohibe cualquier acto de discriminación que pueda dar lugar una: • Denegación de cualquier prestación, ayuda

económica o servicio ofrecido por el programa al cual la persona tiene derecho a acceder;

• Aplicación de distintas normas o requisites para la participación;

• Trato por separado en cualquier sección del programa;

• Diferencias en la calidad, cantidad o forma en se brinda la prestación;

• Discriminación en cualquiera de las actividades desarrollades en un establecimiento construido, en su totalidad o en parte, con fondos federales.

Para garantizar el cumplimiento de las disposiciones establecidas en el TÍtulo VI, en las normas complementarias y en el Decreto Presidencial sobre Justicia Ambiental, El District implementará las siguientes medidas: • Evitar o reductor los efectos nocivos sobre la salud y

el medio ambiente de los grupos minoritarios y de bajos ingresos de la población;

• Garantizar la participación plena e igualitaria de todos los grupos de la comunidad, incluidos los grupos minoritarios y de bajos ingresos, en el proceso de toma de decisiones relativas al transporte;

• Evitar la denegación, reducción o demora significativa en la recepción de prestaciones por parte de los grupos minoritarios y de bajos ingresos de la población.

Attachment 3 Asimismo, todos los beneficiarios de financiamiento federal, tienen la responsabilidad de administrar sus programas y actividades pecado discriminar por raza, color, país de origen, sexo, edad, discapacidad o condición socioeconómica. PRESTACIONES Y SERVICIOS La misión de El District es brindar un los habitantes de Lake Tahoe Basin un sistema de transporte multimodal seguro, eficiente y efectivo. El trabajo está orientado un satisfacer las necesidades de transporte de los habitantes pecar distinción de raza, color, país de origen, sexo, edad, discapacidad o condición socioeconómica. ¿CREE QUE SUS DERECHOS ESTÁ? Si considera que lo han discriminado por su raza, color, país de origen, sexo, edad, discapacidad o condición socioeconómica, puede presenter una denuncia por escrito ante la


El District se da de une Investigación de Denuncias por Discriminación entre 15 días. A lo menos la denuncia sera completara en 180 días. Para mas informacion in Español puede hablar a (775) 589-5500. Estos servicios son gratis.

Asimismo, el Decreto 12898, Medidas del gobierno federal para lograr la justicia ambiental entre

grupos minoritarios y de bajos ingresos de 1994, dispone lo

siguiente:

ATTACHMENT C


Attachment 3

Encuesta de la Participación Pύblica de Tahoe Transportation District

La siguiente información está colleccionada por el Tahoe Transportation District para cumplir con el Título VI del Acta de Derechos Civiles de 1964, No Discriminación en programas de asistencia federal. Por favor, tómese unos minutos para integrador las siguientes preguntas. Los datos permitirá identificar los residentes y las comunidades afectadas por proyectos financiados con fondos federales o actividades. Por favor, recuadro las casillas correspondientes con una "X" que te importante describir un ti y devuelva la forma al coordinador del evento. Adosadas esta información es voluntaria. Gracias. Fecha de Hoy: _____________ Nombre de Evento:________________________ Sexo Masculino Femenino Etnia Hispano o Latino No Hispano o Latino Raza Indio Americano o Nativo de Alaska Asiático Negro o Africano Americano Blanco Nativo de Hawai u otra isla del Pacifico Otro ____________________ Incapacidad Sí No Edad Menos de 40 Más de 40 Ingresos $22,050 o menos Más de $22,051 Idioma ¿Qué idioma se habla principalmente en su hogar? ___________________

¿Qué es la cantida de personas en su hogar? ___________________

ATTACHMENT C


of 2 August 2011

Categorías y definiciones

Las categorías mínimas de los datos sobre raza y etnicidad para estadísticas federales, el programa de información, y reportajes de conformidad de los derechos civil se definen como se muestra a continuación:

a. Indio Americano o Nativo de Alaska – una persona con orígenes en cualquiera de los pueblos originales de Norte y Sudamérica (incluyendo América Central) y que mantiene afiliación tribal o comunidad lazo.

b. Asiático – una persona con orígenes en cualquiera de los pueblos originales de extremo Oriente, sudeste asiático o el subcontinente indio incluyendo, por ejemplo, Camboya, China, India, Japón, Corea, Malasia, Pakistán, las Islas Filipinas, Tailandia y Vietnam.

c. Negro o Africano Americano – una persona con orígenes en cualquiera de los grupos raciales negros de África.

d. Los Hispanos o Latinos – una persona de origen, independientemente de la raza o cultura española cubana, mexicana, Puertorriqueña, sur o América Central o de otra.

e. Nativo de Hawai u isla del Pacifico – una persona con orígenes en cualquiera de los pueblos originales de Hawaii, Guam, Samoa u otras islas del Pacífico.

f. Blanca – una persona con orígenes en cualquiera de los pueblos originales de Europa, Oriente Medio o África del Norte.

ATTACHMENT C


Attachment 4

August 2011

Public Participation Visual Tally

Program: Project No. /Activity: Type of Event:

Date of Event: Location: ADA Accessible: Yes/No

Purpose: Event Coordinator: CATEGORIES TALLY TOTAL or PERCENTAGE*

Gender

Female

Male

Ethnicity

Hispanic or Latino

Not Hispanic or Latino

Race

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

Limited English Proficiency Service Needed (Identify the Language Spoken)

Disability

Yes

No

Age

Under 40

Over 40

*Please note when conducting a visual count, it is suggested the participant’s demographic data, such as ethnicity, race, age, sex, etc., be reported in percentages.

ATTACHMENT C


Attachment 4

Tahoe Transportation District Public Participation Survey

The following information is being collected by the Tahoe Transportation District (District) in order to comply with Title VI of the Civil Rights Act of 1964, Nondiscrimination in Federally Assisted Programs. Please take a few moments to complete the following questions. The data you provide will enable the District to identify residents and communities impacted by federally funded projects/or activities. Please check the appropriate boxes with an “X” that best describes you and return the completed survey to the event coordinator. Completion of this information is voluntary. Thank you. Today’s Date: __________________ Event Name:________________________ Sex Male Female Ethnicity Hispanic or Latino Not Hispanic or Latino Race American Indian or Alaska Native Asian Black or African American White Native Hawaiian or Other Pacific Islander Other ____________________________ Disability Yes No Age Under 40 Over 40 Income $22,050 or less Over $22,051 Language What language is primarily spoken in your household? ______________________ How many people in household? _________

ATTACHMENT C


of 2 August 2011

Categories and Definitions

The minimum categories for data on race and ethnicity for federal statistics, program administrative reporting, and civil rights compliance reporting are defined as follows:

a. American Indian or Alaska Native – a person having origins in any of the original peoples of North and South American (including Central America), and who maintains tribal affiliation or community attachment.

b. Asian – a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

c. Black or African American – a person having origins in any of the black racial groups of Africa.

d. Hispanic or Latino – a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

e. Native Hawaiian or Other Pacific Islander – a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

f. White – a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

ATTACHMENT C


Attachment 4

Page 1 of 1 August 2011

Tahoe Transportation District--- Yearly Community Outreach Tally Program Name __________________

Summary of Community Events for Federal Fiscal Year ______

Div

Proj #/ Activity

Event Contact Person

Type of Event: (Informational, Hearing (public input), Open House, Workshop, Other

Facility Name/ Location of Event

Facility ADA Accessible? Yes/No

Purpose of Meeting

Date of Event

Interpreters and/or Alternate Formats? Yes/No If Yes, in What Language and/or Format?

Translation of Written Materials? Yes/No If Yes, in What Language(s)?

Ethnicity of Public Participants: (# Hispanic or Latino, # Not Hispanic or Latino)

Demographics of Public Participants: Gender/Race/Age/ Disability/Income Level; American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, White

Demographic Source(s) Used

# of Attendees

Outreach Method

Submitted by _________________________________________________

Complete and submit to:

Title VI Coordinator Tahoe Transportation District 128 Market Street, Suite 3-F Stateline, NV 89449

(775) 589-5500 Fax (775) 588-0917

ATTACHMENT C


Attachment 5

EQUAL ACCESS FOR PERSONS WHO ARE LIMITED ENGLISH PROFICIENCY

What is Limited English Proficiency (LEP)? An LEP individual is a person who is unable to speak, read, write or understand the English language at a level that allows him or her to obtain the services offered by Tahoe Transportation District (TTD) to the public. TTD provides translation and interpretation services to: ► Bus riders ► At events sponsored by TTD for its projects and services ► Free of charge For more information, contact:


________________________________________________________________________

IGUAL NIVEL DE INGLÉS DE ACCESO PARA LAS

PERSONAS OMS ESTÁN LIMITADAS

¿Qué es un manejo limitado del inglés? Un individuo competente inglés limitado es una persona que es incapaz de hablar, leer, escribir o entender el idioma inglés a un nivel que le permite obtener los servicios ofrecidos por el Tahoe Transportation District al público. Tahoe Transportation District ofrece servicios, gratis, de traducción e interpretación. ► En eventos patrocinados por Tahoe Transportation District para sus proyectos y

servicios ► Para personas que utilizan el autobús Para más información, el contacto es:


ATTACHMENT C


DB-3309 U.S. DEPARTMENT OF COMMERCEEconomics and Statistics Administration

U.S. CENSUS BUREAU

LANGUAGE IDENTIFICATION FLASHCARD

1. Arabic

2. Armenian

3. Bengali

4. Cambodian

5. Chamorro

6. SimplifiedChinese

7. TraditionalChinese

8.Croatian

9. Czech

10. Dutch

11. English

12. Farsi

Mark this box if you read or speak English.

2010

Motka i kahhon ya yangin ûntûngnu' manaitai pat ûntûngnu' kumentos Chamorro.

QUmbJÇak'kñ¨g®b/b'enH ebI/ñk/an …niXaXPasa e‡oµe .

Kruis dit vakje aan als u Nederlands kunt lezen of spreken.

Zaškrtněte tuto kolonku, pokud čtete a hovoříte česky.

Označite ovaj kvadratić ako čitate ili govorite hrvatski jezik.

2004 Census

Test

.á«Hô©dG çóëàJ hCG CGô≤J âæc GPEG ™HôŸG Gòg ‘ áeÓY ™°V

ATTACHMENT 6ATTACHMENT C



U.S. CENSUS BUREAU

14. German

15. Greek

16. HaitianCreole

17. Hindi

18. Hmong

19. Hungarian

20. Ilocano

21. Italian

22. Japanese

23. Korean

24. Laotian

25. Polish

13. FrenchCocher ici si vous lisez ou parlez le français.

Kreuzen Sie dieses Kästchen an, wenn Sie Deutsch lesen oder sprechen.

Make kazye sa a si ou li oswa ou pale kreyòl ayisyen.

Markaam daytoy nga kahon no makabasa wenno makasaoka iti Ilocano.

Marchi questa casella se legge o parla italiano.

Jelölje meg ezt a kockát, ha megérti vagy beszéli a magyar nyelvet.

Kos lub voj no yog koj paub twm thiab hais lus Hmoob.

Prosimy o zaznaczenie tego kwadratu, jeżeli posługuje się Pan/Pani językiem polskim.




U.S. CENSUS BUREAU

27. Romanian

28. Russian

29. Serbian

30. Slovak

31. Spanish

32. Tagalog

33. Thai

34. Tongan

35. Ukranian

36. Urdu

37. Vietnamese

38. Yiddish

26. PortugueseAssinale este quadrado se você lê ou fala português.

Označte tento štvorček, ak viete čítať alebo hovoriť po slovensky.

Markahan itong kuwadrado kung kayo ay marunong magbasa o magsalita ng Tagalog.

Marque esta casilla si lee o habla español.

�ометьте этот квадратик, если вы читаете или говорите по-русски.

Maaka 'i he puha ni kapau 'oku ke lau pe lea fakatonga.

�ідмітьте цю клітинку, якщо ви читаєте або говорите українською мовою.

Xin ñaùnh daáu vaøo oâ naøy neáu quyù vò bieát ñoïc vaø noùi ñöôïc Vieät Ngöõ.



Attachment 7

Title VI Complaint Form

Title VI of the 1964 Civil Rights Act requires that “No person in the united States shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” The following information is necessary to assist us in processing your complaint. Should you require any assistance in completing this form, please let us know. Complete and return this form to Tahoe Transportation District, PO Box 499, Zephyr Cove, NV 89448 or 128 Market Street, Suite 3F, Stateline, NV 89449. 1. Complainant’s Name: ______________________________________________

2. Mailing Address: _________________________________________________

3. City/State/Zip Code: _______________________________________________

4. Telephone: ______________________________________________________

5. Person discriminated against (if other than complainant):

Name: _________________________________________________________

Address: ________________________________________________________

City/State/Zip Code: _______________________________________________

6. Which of the following best describes the reason you believe the discrimination took place? Was it because of:

a. Race/Color:

b. National Origin:

7. What date did the alleged discrimination take place? _____________________

ATTACHMENT C


Attachment 7

8. In your own words, describe the alleged discrimination. Explain what happened and whom you believe to be responsible. Please use additional sheets of paper if necessary.

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

9. List any others who may have knowledge of this event:

Name Address City/State/Zip Code

10. Have you filed this complaint with any other federal, state, or local agency; or with any federal or state court? Yes: No:

If yes, check each box that applies:

Federal Agency Federal Court State Agency

State Court Local Agency

11. Please provide a contact name at the agency/court where the complaint was filed:

_______________________________________________________________

Please sign below:

Complainant’s Signature: ___________________________ Date:

You may attach any written materials or other information that may be relevant to your complaint.

ATTACHMENT C


Attachment 7

Título VI Denuncia Forma

Título VI de la ley de derechos civiles de 1964 requiere que "ninguna persona en los Estados Unidos, por motivos de raza, color y origen nacional, se excluirá de la participación en, negar los beneficios de o ser objeto de discriminación en cualquier programa o actividad que reciba asistencia financiera federal." La siguiente información es necesaria para que nos ayuden en el procesamiento de su queja. Si necesita cualquier ayuda para completar este formulario, háganoslo saber. Completar y devolver este formulario a Tahoe Transportation District, PO Box 499, Zephyr Cove, NV 89448 o 128 Market Street, Suite 3F, Stateline, NV 89449. 1. Su Nombre: _____________________________________________________

2. Domicilio: _______________________________________________________

3. Ciudad/Estado/Código Postal: _______________________________________

4. Teléfono: _______________________________________________________

5. Persona discriminaciónada:

Nombre: ________________________________________________________

Domicilio: _______________________________________________________

Ciudad/Estado/Código Postal: _______________________________________

6. ¿Cuál de los siguientes mejor describe la razón por la que creo la discriminación

tuvo lugar? ¿Puede ser porque?

a. Raza/Color:

b. Origen Nacional:

7. ¿Qué fecha la presunta discriminación llevaron a cabo? ___________________

8. En sus propias palabras, describir la presunta discriminación. Explicar lo que ocurrió y a quien considera responsable. Utilice hojas adicionales si es necesario. _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

ATTACHMENT C


9. Lista de los usuarios que pueden tener conocimiento de este evento.

Nombre Domicilio Ciudad/Estado/Código Postal

10. ¿Han presentado esta queja con cualquier otro federal, Estado o agencia local; o con cualquier tribunal federal o estatal? Sí: No: En caso afirmativo, comprobar cada cuadro que se aplica.

Federal Federal Tribunal Estado Agencia

Estado Tribunal Agencia Local

11. Proporcione un nombre de contacto en la Agencia donde se presentó la denuncia.

_______________________________________________________________

Por favor su firma: ______________________________ Fecha: _________________

Puede adjuntar cualquier mateials escrito u otra información que puede ser pertinente a su queja.

ATTACHMENT C


Attachment 8

LIMITED ENGLISH PROFICIENCY (LEP)

REPORTING FORM

PROGRAM NAME: _________________________ DATE: _____________ HOW DID THE LEP INDIVIDUAL CONTACT YOU?

WALK-IN TELEPHONE IN WRITING WHAT LEP LANGUAGE WAS USED? ___________________ HOW WAS THE INTERPRETER or TRANSLATION SERVICES PROVIDED?

EMPLOYEE

VOLUNTEER

CERTIFIED INTERPRETER/TRANSLATOR

LANGUAGE LINE TELE-INTERPRETER SERVICE

OTHER (PLEASE SPECIFY) _________________________________ WHAT ASSISTANCE WAS PROVIDED? __________________________________________________ LENGTH OF TIME TO PROVIDE SERVICE ___________ PLEASE SEND A MONTHLY TALLY AND COMPLETED FORM(S) TO:


ATTACHMENT C


CH/jw AGENDA ITEM: X.B.

MEMORANDUM

Date: September 2, 2011 To: Tahoe Transportation District (TTD) Board of Directors From: TTD Staff Subject: Approval of Long-Term Strategy for Developing the Political and Funding Support

for Implementation of the Transit and Capital Project Programs at Lake Tahoe Action Requested: It is requested that the Board approve the strategy for developing the political and funding support needed to implement the transit and capital project programs. Discussion: Staff will submit additional materials prior to the meeting and present a proposal on a long-term strategy at the Board meeting. Additional Information: If you have any questions or comments regarding this item, please contact Carl Hasty at (775) 589-5501 or [email protected].
