June 2013

Tae Kwon-Do Association of

Great Britain

Constitution

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CONTENTS PAGE NO. 1. DEFINITIONS AND INTERPRETATION........................................................... 2

2. NAME................................................................................................................ 3

3. AIMS.................................................................................................................. 3

4. MEMBERSHIP................................................................................................... 3

5. MEMBERSHIP FEES........................................................................................ 4

6. RESIGNATION OF MEMBERSHIP................................................................... 4

7. DISCIPLINE....................................................................................................... 4

8. MANAGEMENT COMMITTEE.......................................................................... 5

9. REPRESENTATION OF INSTRUCTORS AT MANAGEMENT COMMITTEE MEETINGS....................................................................................................... 5

10. THE MANAGEMENT COUNCIL....................................................................... 6

11. VOTING AND QUORUM OF THE MANAGEMENT COMMITTEE .................. 6

12. POWERS AND DUTIES OF THE MANAGEMENT COUNCIL......................... 7

13. MEETINGS OF THE MANAGEMENT COUNCIL............................................. 8

14. ANNUAL GENERAL MEETING........................................................................ 8

15. MOTIONS AND VOTING AT THE AGM.......................................................... 10

16. NEWSLETTERS.............................................................................................. 11

17. PRESS AND PUBLIC RELATIONS AND CONFIDENTIALITY....................... 12

18. FINANCE......................................................................................................... 12

19. CONTRAVENTION OF RULES AND REGULATIONS................................... 12

20. DISPUTES....................................................................................................... 12

21. AMENDMENTS TO THE CONSTITUTION AND RULES................................ 13

22. DISSOLUTION OF THE ASSOCIATION........................................................ 13

23. SCHOOLS....................................................................................................... 13

24. CLOSURE OF SCHOOLS............................................................................... 14

25. GRADINGS..................................................................................................... 14

26. GRADING EXAMINERS................................................................................. 15

27. GRADING FEES............................................................................................. 16

28. FREQUENCY OF TRAINING AND INSTRUCTION....................................... 16

29. UNIFORMS..................................................................................................... 17

30. PROTECTIVE SPARRING EQUIPMENT....................................................... 17

31. ASSOCIATION LICENCE AND GRADING BOOKLET.................................. 17

32. QUALIFICATIONS ACQUIRED IN OTHER COUNTRIES ............................. 18

33. QUALIFICATIONS IN OTHER MARTIAL ARTS............................................ 18

34. QUALIFICATIONS FROM OTHER TAE KWON-DO ASSOCIATIONS.......... 18

APPENDIX 1............................................................................................................... 19

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CONSTITUTION AND RULES OF

THE TAE KWON-DO ASSOCIATION OF GREAT BRITAIN

1. DEFINITIONS AND INTERPRETATION 1.1 In this document the following terms shall have the following meanings: 1.1.1. Association: The Tae Kwon-Do Association of Great Britain;

1.1.2. Management Council: The management body of the Association, as described in clause 10;

1.1.3. Management Committee: The management body for the regulation

of Annual General Meetings as described in clause 8; 1.1.4. Area Co-ordinator: An officer of the Management Council

representing a regional area of Schools;

1.1.5. Schools: An Association-approved training establishment operated under the supervision of an Instructor;

1.1.6. Instructor: A person aged 18 years or over who has passed the

appropriate black belt grading examinations and who holds a current Association licence and has passed the appropriate training courses;

1.1.7. Assistant Instructor: A person aged 16 years or over who has

passed the appropriate black belt grading examinations and who holds a current Association licence and has passed the appropriate training courses;

1.1.8. Member: Any Full Member or Honorary Member;

1.1.9. Secretary: The secretary of the Association from time to time.

1.2 The headings in the document are for convenience only and shall not affect the interpretation.

1.3 References to the masculine gender shall include the feminine.

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PART A - CONSTITUTION 2. NAME The name of the organisation shall be the Tae Kwon-Do Association of Great Britain. 3. AIMS 3.1 The aims of the Association shall be to:

3.1.1 Promote the sport and practice of Tae Kwon-Do in Great Britain; 3.1.2 Organise, regulate and control the sport and practice of Tae Kwon-Do

in Great Britain; 3.1.3 Affiliate to, assist, co-operate with and support national and

international organisations having aims approved by the Association;

3.1.4 Act as an advisory body on all matters appertaining to the sport and practice of Tae Kwon-Do, through liaison with statutory and voluntary bodies, news media and other relevant parties;

3.1.5 Provide Members with such services and support as may be available

through their membership of the Association;

3.1.6 Do all such other things as are incidental and/or conducive to the furtherance of the aims of the Association.

4. MEMBERSHIP 4.1 The categories of membership of the Association are as follows:

4.1.1 Full Member: any individual who has completed and submitted the appropriate Association membership application forms and whose application has been accepted by a majority of two-thirds of the Management Council in accordance with clause 8, and has paid the appropriate Membership Fee and has been issued a Member’s licence by the Association; 4.1.2 Honorary Member: any individual whom the Association, in its absolute discretion, elects by a two-thirds majority of its Full Members present and voting at a Management Council meeting in accordance with clause 8. No Membership Fee is payable by Honorary Members and Honorary Members do not have any voting rights.

4.2 The Association may impose such conditions or restrictions on Honorary Members as it shall deem necessary at the time of the acceptance of the Honorary Member and may, by a two-thirds majority of the Management Council, remove or alter the said conditions or restrictions.

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4.3 Every member shall notify the licensing officer in writing of his address for

correspondence without delay. All notices sent to the address notified to the licensing officer shall be deemed to be duly delivered. In the event that the member no longer resides at the address held by the licensing officer reasonable steps will be made to trace that member.

5. MEMBERSHIP FEES 5.1 Membership of the Association shall be subject to the payment of the annual

membership fee (‘Membership Fee’) for each category of Member, which shall be fixed from time to time by a two-thirds majority of the Management Council.

5.2 All Membership Fees shall be due without demand on the anniversary of the

commencement of the Member joining the Association. (as shown on his member’s licence slip)

5.3 Any Member whose subscription is not paid prior to or on the anniversary of his joining the Association will immediately cease to be a Member of the Association. 6. RESIGNATION OF MEMBERSHIP 6.1 Any member of the Association may terminate his membership upon giving

three months’ notice in writing to the Secretary. 6.2 Subject to clause 6.3, membership of the Association shall immediately

terminate upon the expiration of the notice. 6.3 The Management Council shall have the power to terminate any individual’s

membership, by passing a resolution of two-thirds majority of its full members present and voting at a Management Council meeting, with effect from the date decided in such resolution.

6.4 Immediately upon ceasing to be a Member, a person forfeits all rights to and

claims upon the Association and its property and funds. 6.5 Any outstanding claims at the said date by the Association against the ex-

member shall not be affected by the termination of the membership. 7. DISCIPLINE 7.1 The Association shall have the power to discipline members and terminate the membership of individuals in accordance with the Association’s disciplinary procedure, a copy of which is exhibited at Appendix 1 of this document.

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8. MANAGEMENT COMMITTEE 8.1 The following shall be officers of the Management Committee (“Officers”):

8.1.1 The members of the Management Council; 8.1.2. The Association’s Chairperson; 8.1.3 The Association’s Vice-Chairperson; 8.1.4 The Secretary; 8.1.5 The Association’s Treasurer;

8.1.6 The Area Co-ordinators.

8.2 The Management Committee shall meet annually at the Annual General Meeting. 8.3 The Association’s Chairperson, Vice-Chairperson and Treasurer shall be elected by the Members at the annual general meeting of the Association. 8.4 In the event that an Officer retires from their post (“Retiring Officer”) prior to the expiry of their six year term in office:

8.4.1 The remaining Officers shall appoint a replacement to his position at the AGM;

8.4.2 The Retiring Officer shall hold office until the next AGM.

(The Chairperson, Vice-chairperson, Secretary and Treasurer will not be entitled to exercise a vote at Committee meetings unless they are representing members.) 9. REPRESENTATION OF INSTRUCTORS AT MANAGEMENT COMMITTEE MEETINGS 9.1 Each regional area of Instructors, as defined at clause 9.5, shall elect one Area Co-ordinator to be an Officer. 9.2 Each Area Co-ordinator shall serve for a period of six years commencing with the date of their election. 9.3 Instructors will put forward a list of candidates for the post of Area Co-

ordinator and a candidate will be elected from the list by a simple majority of the Instructors in that regional area.

9.4 The number of votes held by each Instructor will be equal to the number of Association licences which are in force at their School at the date of the election.

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9.5 Regional areas are defined as listed below and marked on the maps held by each Area Co-ordinator. A master copy of this map is held by the Association Secretary.

9.5.1 South West England 9.5.2 South East England 9.5.3 Wales 9.5.4 South Midlands 9.5.5 Central England South 9.5.6 Central England North 9.5.7 North Midlands 9.5.8 North of England 9.5.9 Scotland 9.5.10 Northern Ireland 10. THE MANAGEMENT COUNCIL 10.1 The Management Council shall initially consist of the following founder members (“Founder Members”): 10.1.1 Michael Dew of: 31 The Orchard, Locking, Weston-super-Mare North Somerset BS24 8DU 10.1.2 David Oliver of: 5 Tollgate Road, Southam, Warwickshire CV47 1EE 10.1.3 Ron Sergiew of: Somerton House, Main Street, Illston on the Street, Leicestershire, LE7 9EG 10.1.4 Donald Atkins of: 6 Avon Road, Whitnash, Leamington Spa Warwickshire CV31 2NJ 10.1.5 Kenny Walton of: Cromwell Barn, Elland Road, Brighouse, West Yorkshire HD6 2RG 10.1.6 Paul Donnelly of: The Stonehouse, Hodgetts Lane, Berkswell CV7 7DG 10.1.7 Brian Towndrow of: 21 Badger Lane, Woolley Moor, Alfreton, Derbyshire DE55 6FG 10.1.8 Gianni Peros of: 1 Dingle Close, Garden Suburb, Barry, South Glamorgan CF62 6QR 10.2 The Management Council shall have a minimum of 4 members (“Officers”). 10.3 The Management Council may appoint or release a member by way of a

simple majority vote. 11. VOTING AND QUORUM OF THE MANAGEMENT COUNCIL 11.1 Each Officer shall have 1 vote. Each vote must be cast in person. 11.2 The quorum of any meetings of the Management Committee shall be fifty per

cent of its Officials. 11.3 Unless stated otherwise in this document, the voting of the Management

Council will be by simple majority of those Officials present and voting.

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12. POWERS AND DUTIES OF THE MANAGEMENT COUNCIL 12.1 The Management Council shall be responsible for: 12.1.1 The carrying out of the aims of the Association; 12.1.2 The formation of the policy of the Association; 12.1.3 The management and administration of the Association and its

property, including real property (both freehold and leasehold), purchase of materials and services, the taking of lease(s), for providing security for loans and generally using and investing the assets and funds of the Association;

12.1.4 Appointing trustees to hold the funds and properties of the

Association, if and when required; 12.1.5 Indemnifying all or any of its Officials, Officers or agents, for the cost

and reasonable expenses of any actions taken in the name of the Association;

12.1.6 Making levies upon the Members for financial contribution, obtaining

funds and making such charges as the Management Council may determine;

12.1.7 Arranging the registration of such persons, classes of persons and

organisations as the Management Council may deem it desirable to register as Members;

12.1.8 Charging persons for the sale, hire, provision, supply or disposal of

equipment, clothing, furniture, premises, fixtures and fittings of whatsoever nature. In addition the Management Council shall be responsible for acquiring such items by such means as it may determine;

12.1.9 Making disbursements of funds, assets and equipment as may be

decided by the Management Council at its absolute discretion; 12.1.10 Receiving, co-ordinating and administering applications for grants and

sponsorship on behalf of the Association and its Members;

12.1.11 Arbitrating, mediating and conciliating in such matters as are requested by the Association;

12.1.12 Approving any borrowing to be made in the name of the Association;

the amount of such borrowing, which can be approved by the Management Council without approval of the members at the Annual General Meeting of the Association, shall be £50,000.00;

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12.1.13 Imposing disciplinary measures and sanctions against Members in accordance with the regular procedures as detailed in Appendix 1 of

this document; 12.1.14 Making, amending and rescinding such regulations and bye-laws as

the Association may require; 12.1.15 Appointing, determining the terms of reference and revoking such

sub-committees as required and delegating to these sub-committees such matters as the Management Council may decide.

13. MEETINGS OF THE MANAGEMENT COUNCIL 13.1 The Management Council shall meet at least once quarterly, at the request of

the Chairperson or three Officials or any five or more Full Members. 13.2 The Secretary shall send, by electronic mail or pre-paid letter post, written

notice and agenda of every meeting of the Management Council to the last address notified to the Secretary by all Officers. The notice and agenda shall state the general particulars of the business to be transacted at that meeting and shall be sent at least fourteen clear days prior to the meeting. Non-receipt of any such notice, for whatever reason, by an Officer shall not invalidate a meeting.

13.3 At any meeting of the Management Council the Chairperson of the

Association shall preside. In his absence, the Vice-Chairperson or an Official designated by the Management Council shall preside.

13.4 The Chairperson of a meeting may, subject to the approval of the

Management Council, invite any persons, whether or not they are representatives of Members, to address a meeting of the Management Council.

13.5 The Secretary shall keep minutes of the meetings of the Management Council

and the minutes shall be circulated to Officials and Officers and be made available at all reasonable times for inspection by any Member.

14. ANNUAL GENERAL MEETING 14.1 An annual general meeting (‘AGM’) of the Association shall normally be held between the months of March and September each year. The precise date and venue of the AGM shall be at the discretion of the Management Council.

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14.2 Notice of the meeting, together with an agenda and a copy of the audited accounts of the Association shall be sent to every member of the Management Committee at the address previously notified to the Secretary at least thirty days prior to the date of the meeting. 14.3 The quorum for the AGM shall be six Full Members entitled to vote. 14.4 The business of the AGM shall include: 14.4.1 The submission of audited accounts for the last financial year;

14.4.2 The submission of an annual report; 14.4.3 The election of area co-ordinators every sixth year.

14.5 When applicable, nomination for election of Area Co-ordinators must be made in writing to the Secretary, or a nominated person, at the pre-set date immediately prior to the AGM. 14.6 The Chairperson of the Association shall preside at the AGM. In his absence, the Vice-Chairperson or an Area Co-ordinator shall preside. 14.7 If the Chairperson of the meeting is not present within thirty minutes after the

time appointed for the commencement of the meeting, the chair shall be taken by the Vice-Chairperson.

14.8 The Chairperson of the meeting shall conduct the meeting in accordance with this document, and subject thereto; his ruling on any matter or procedure shall be final. 14.9 Officers shall be entitled to vote on any matter unless the contrary is expressed in this document. 14.10 No vote shall be accepted on behalf of a Management Committee Member

who is not present. 14.11 The Chairperson of the meeting shall ensure that all who vote are entitled to do so. 14.12 Except as otherwise provided for in this document, in the case of an election or motion put, the candidate, or candidates, or motion, receiving the greater number of votes cast shall be declared elected or adopted. An abstention shall not count as a vote cast. 14.13 A meeting may be adjourned by a resolution carried by a two-thirds majority vote. At the reconvened meeting, only the business in accordance with the original agenda shall be transacted.

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14.14 The provisions of this clause, or any part of them, may be suspended in whole or part, for the whole or any part of any meeting, by a resolution carried by a vote of the Full Members present and entitled to vote giving a two-thirds majority of the votes cast in favour of the suspension. 14.15 An Area Co-ordinator may veto discussions on a topic at an AGM if he feels inadequately briefed to decide upon the topic. The vetoed topic shall be reinstated for consideration at the following AGM. In this subsequent meeting, no further veto on the previously vetoed discussion may be exercised. 14.16 It shall be the duty of Members to ensure that their views are represented by their Area Co-ordinator at the AGM. 15. MOTIONS AND VOTING AT THE AGM 15.1 Any person entitled to be present and wishing to speak shall address the chairperson of the meeting hereinafter referred to as “Chairperson”. If more than one person wishes to speak, the Chairperson shall decide the order of the speakers. 15.2 Any motion, unless the terms are set out in the agenda circulated prior to the meeting shall, if the Chairperson so requires, be put in writing before the vote is taken. 15.3 A motion shall not be debated until it has been seconded. A motion may be

seconded by any Management Committee Member present other than the proposer of that motion.

15.4 Any amendment proposed to a motion must be relevant and not be a direct negative. It shall not be debated until seconded. 15.5 When an amendment has been moved and seconded, no further amendment may be moved until it has been disposed of, but notice of intention to move a subsequent amendment may be given, without comment, except the general nature of the amendment, during the course of the debate. 15.6 If an amendment is defeated, a further amendment may be proposed

provided it is not, in the view of a simple majority of those present, substantially the same as an amendment previously defeated.

15.7 The proposer of a motion, with the consent of a seconder, may signify that he is willing to accept an amendment, but at the Chairperson’s direction, debate may continue.

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15.8 Any motion or amendment having been proposed and seconded may only be withdrawn by consent of the meeting. 15.9 Any person entitled to be present at the meeting and entitled to vote, who has not already taken part in the debate on a motion or an amendment may comment, at the conclusion of the speech of another person:

15.9.1 That the question be now put; 15.9.2 That the question be not now put; 15.9.3 That the debate be now adjourned to the next meeting;

15.9.4 That the meeting proceed to the next business;

15.9.5 That a time limit be imposed on the debate of the question.

15.10 If the motion is seconded, the Chairperson shall at once put it to the meeting.

If a motion that the question be now put is carried, the proposer of a motion may nevertheless exercise his right to reply. If either of the other procedural motions In accordance with sub paragraph 15.9.2 and 15.9.3 above is passed, the meeting shall immediately proceed to the next item of business.

15.11 Any person entitled to be present at the meeting and entitled to vote may seek the Chairperson’s ruling on a point of order at any time during the meeting and this shall be disposed of before the debate is resumed or any further business introduced. 15.12 Any report of the Management Council of other committee may be discussed informally but the Chairperson may, at his discretion, ask that it be “received, approved, rejected or referred back”. 15.13 This clause or any part of it may be suspended in whole or in part for the whole or any part of the meeting on a resolution agreed by a majority of two- thirds of the Full Members present. 16. NEWSLETTERS 16.1 An Association newsletter will be published regularly for the benefit and information of all Members. 16.2 One copy of the newsletter will be sent electronically to each Association-

approved School Instructor, and it is the duty of the recipient to ensure that all Members of that School are given the opportunity to see the newsletter.

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17. PRESS AND PUBLIC RELATIONS AND CONFIDENTIALITY 17.1 All press and public relations shall be dealt with by the relevant Instructor/Area Co-ordinator as follows: 17.1.1 An Instructor can deal with local press, but is not permitted to deal with national press; 17.1.2 An Area Co-ordinator can deal with local and/or national press. 17.2 Any media communication which is for national coverage or could be

considered controversial must be approved by the Management Council before publication.

17.3 All Members agree that during the period of their membership and following any lapse or termination of membership howsoever arising, they will not make misleading or untrue statements relating to the Association, its Members or the Management Committee, to the press or any members of the public including, but not limited to, other existing or potential Members of the Association. 17.4 Should a Member or officer of the Management Committee acquire any confidential information with regards to the business, dealings with and other workings of the Association, such information shall remain confidential both during the period of their membership and after lapse or termination of their membership, howsoever arising, for a minimum period of five years. 18. FINANCE 18.1 Auditors appointed by the Association shall be members of the Institute of Chartered Accountants. 18.2 The Financial Year of the Association shall run from the 1st January to the 31st December inclusive. 19. CONTRAVENTION OF RULES AND REGULATIONS If the Management Council considers that any Member is contravening the rules and regulations of the Association, they may terminate that Member’s membership of the Association. 20. DISPUTES The Management Council shall have the final ruling in any dispute under the Constitution or rules of the Association.

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21. AMENDMENTS TO THE CONSTITUTION AND RULES 21.1 Any alteration or addition to this document shall require a two-thirds majority of the Management Council present and voting at a Management Council meeting convened for that purpose. 21.2 It is the responsibility of all Instructors to ensure that their copy of this document is up-to-date. 22. DISSOLUTION OF THE ASSOCIATION 22.1 The Association may be dissolved by the passing of a resolution for the dissolution of the Association by a two-thirds majority of the Full Members present at the AGM. 22.2 If, upon the dissolution of the Association, there remains, after satisfaction of

all its debts and liabilities, any funds or other assets, they shall be applied as far as possible to the furtherance of such aims similar to those of the Association, as may be reasonably determined by the Management Council. Insofar as the said remaining assets cannot be so applied, then they shall be applied for any purpose that the Management Council may decide.

PART B - RULES 23. SCHOOLS 23.1 The Association may, in its absolute discretion, choose to approve Schools for the study and practice of Tae Kwon-Do. 23.2 A School will cease to be approved by the Association if the membership of the Instructor under which the School is supervised lapses or is terminated for any reason. 23.3 In the event that a School is no longer approved by the Association, the Instructor concerned will forthwith notify his students that the School is no longer Association-approved and he shall remove from the School stationery and other documentation relating to its activities any reference to the Association. 23.4 An Instructor may open up a new School by making a written application to the relevant Area Co-ordinator. 23.5 Upon receipt of the application, the relevant Area Co-ordinator will consult with all Instructors in the region concerned. 23.6 The Area Co-ordinator’s written application, together with any objections raised by Instructors in the region, will be submitted to the Management Council for approval. 23.7 Upon approval of the Management Council by a two-thirds majority, a new school must register Members with the Association within six months of the approval date and must be regularly operating on at least two separate occasions every week. (subject to availability as described in paragraph 28.2) 23.8 Any failure to comply with clause 23.7 above will necessitate formal re- application in accordance with the above provisions.

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24. CLOSURE OF SCHOOLS 24.1 An Association-approved School may be closed by the Instructor informing the Area Co-ordinator the reasons for the proposed closure and giving formal notification to the Management Council. 24.2 Upon the Instructor complying with the above provision, the School shall cease to be an Association-approved School and the Instructor shall take the action specified in clause 23.3 above. 24.3 Any registered school that does not have the minimum number of current licences as set out by the Management Council for a period of six months must seek re-registration as per paragraphs 6.1 to 6.5. 25. GRADINGS 25.1 Black Belt gradings will be held twice a year if required by the Association’s black belt grading panel. 25.2 Coloured belt Members should be given the opportunities to grade regularly. Instructors should make gradings available to students at least 4 times per year. 25.3 Subject to the following clause, the minimum period of training between gradings shall be as follows: 25.3.1 10th Kup to 9th Kup - 2-3 months; 25.3.2 9th Kup to 8th Kup - 3 months; 25.3.3 8th Kup to 7th Kup - 3 months; 25.3.4 7th Kup to 6th Kup - 3 months; 25.3.5 6th Kup to 5th Kup - 3 months; 25.3.6 5th Kup to 4th Kup - 3 months; 25.3.7 4th Kup to 3rd Kup - 6 months; 25.3.8 3rd Kup to 2nd Kup - 6 months; 25.3.9 2nd Kup to 1st Kup - 6 months; 25.3.10 1st Kup to 1st Dan - 6 months; The total minimum training time from 9th Kup to 1st Dan must be 3 years and 3 months.

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25.3.11 1st Dan to 2nd Dan - 2 years 25.3.12 2nd Dan to 3rd Dan - 3 years 25.3.13 3rd Dan to 4th Dan - 4 years 25.3.14 4th Dan to 5th Dan - 5 years 25.3.15 5th Dan to 6th Dan - 6 years 25.3.16 6th Dan to 7th Dan - 7 years 25.3.17 7th Dan to 8th Dan - 8 years 25.4 All applications for gradings must be signed by the Member’s Instructor and countersigned by the Area Co-ordinator for that regional area. 25.5 In addition to the above stated minimum training times, those wishing to achieve the grade of 3rd Dan must first submit their application to the Management Council for approval and Members wishing to achieve the grade of 4th Dan or above will receive an invitation to apply for their grading by the Management Council, prior to submitting an official application. 25.6 All training must be undertaken under the supervision of an Association- approved School. Should a School cease to be approved; only that training undertaken during the period that the School was approved shall count towards gradings. 26. GRADING EXAMINERS 26.1 All grading examinations shall be presided over by a qualified grading examiner (‘Examiner’). 26.2 Examiners are currently selected from the “Management Council”. Other

grading examiners may be selected in the future providing they satisfy the following rulings as in paragraphs 26.2.1. to 26.2.5.

26.2.1 Pass the required examination set by the Grading Examiners Board; 26.2.2 Are selected to act as grading examiners by the Management Council; 26.2.3 Obtain a recognised Association 7th Degree Black Belt or above;

26.2.4 Hold an Association licence and have held one continuously throughout his training;

26.2.5 Hold a valid Association Instructors Certificate.

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27. GRADING FEES 27.1 Black Belt grading fees will be as agreed by the Management Council. 27.2 A Member from 1st Dan and above who pays the fee and is unsuccessful at

the first grading examination must wait a full six months before being allowed any further attempt. The current grading fee will be payable on any further attempt.

27.3 If an individual fails to achieve the grade at the further attempt, the period of

twelve months must elapse before he makes any further attempt to achieve the same grade.

27.4 Any member from 1st Kup who pays the fee and is unsuccessful at the

grading examination must wait a full six months before being allowed any further attempt. The current grading fee will be payable on any further attempt.

27.5 Coloured belt fees will be as agreed by the Management Council. 28. FREQUENCY OF TRAINING AND INSTRUCTION 28.1 Students should train at least twice per week at an Association-approved

school. Seventy five percent attendance is required if students wish to progress through the gradings within the time limits as set out in clauses 25.3 and 25.4.

28.2 Where Association-approved schools do not have the availability of training

twice per week, a minimum of eighteen lessons between gradings must be attended for those students up to 4th Kup and minimum of thirty six lessons between gradings from 4th Kup to 1st Dan.

28.3 Failure to undertake such regular minimum training as is required by clause 28.1 will result in the withdrawal of the individual’s eligibility to progress through the gradings within the time limits set out in clauses 25.3 and 25.4. 28.4 If, in accordance with clause 28.3, the eligibility of a member to progress through the gradings within the time limits is withdrawn, the member may only progress through the gradings by completing the equivalent amount of training as is required by clauses 28.2. 28.5 A member may not represent himself as holding any Association grading that he has not achieved. 28.6 If there are exceptional circumstances as to why a student has not trained at least twice per week, they should be submitted in writing to the Management Council. The Management Council will consider the circumstances and may, at their absolute discretion, allow the student to retain their gradings.

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29. UNIFORMS 29.1 Members who have achieved the grading of black belt must wear:

29.1.1 A black belt which indicates the degrees held. The officially approved Association uniform. Such uniform shall not be worn after the Membership of the individual lapses or is otherwise terminated.

29.1.2 If the Member has obtained 4th Degree black belt grading, black strips vertically down the outside edge of each trouser leg.

29.2 Members who have achieved the grading of 10th Kup to 1st Kup must wear: 29.2.1 The appropriate Association coloured belt; the official Association- approved uniform. Such uniform shall not be worn in the event that the individual’s membership lapses or is otherwise terminated. 29.2.2 Association-approved coloured suits may be worn at School training lessons but must not be worn at tournaments, grading examinations or seminars without prior approval of the Management Council. 29.3 Those junior Members following the Association ‘Tigers’ syllabus may, with the permission of their instructor, wear the Association’s yellow and black Tigers doboks for training and grading examinations up to the level of 6th Kup but may not wear them at tournaments and seminars unless authorised by the Management Council. 30. PROTECTIVE SPARRING EQUIPMENT 30.1 Any protective sparring equipment used must bear the official logo as

designated by the Management Council. 31. ASSOCIATION LICENCE AND GRADING BOOKLET 31.1 All members must be in possession of an Association grading record booklet

and a current Association licence prior to their first grading, i.e. 9th Kup.

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32. QUALIFICATIONS ACQUIRED IN OTHER COUNTRIES Anyone wishing to join the Association who has grading certificates from other countries must have all qualifications verified and endorsed by the Management Council. 33. QUALIFICATIONS IN OTHER MARTIAL ARTS All students joining from other martial arts must commence study and training at grade 10th Kup, irrespective of their grade. 34. QUALIFICATIONS FROM OTHER TAE KWON-DO ASSOCIATIONS 34.1 All students joining from other Tae Kwon-Do associations must comply with the following:

34.1.1 Coloured Belts: 34.1.1.1 Within 6 months of joining the Association, undergo an assessment grading under an Examiner (assessment grading to take place at normal club gradings);

34.1.1.2 The students grading application should be marked “assessment” and should be accompanied by a grading certificate and association licence from their previous association, together with a brief history of their previous training, number of sessions per week, reason for leaving etc;

34.1.1.3 At an assessment grading, the Examiner may re-grade the student from 10th Kup up to and including his existing grade, but no higher; 34.1.1.4 The cost of an assessment grading is the same as the normal grading fee, and the student must then pay as per the Association rules; 34.1.1.5 Students must attend assessment gradings in a proper

Association Dobok and are not permitted to wear their “old-style” belt for this grading;

34.1.1.6 It is at the club instructor’s discretion what kind of belt

and dobok a joining student is allowed to wear at normal school training sessions, prior to his assessment grading.

34.1.2 Black Belts:

34.1.2.1 An individual must submit details of his grading to the

Management Council together with the necessary documentation from his previous association to confirm his grading.

34.1.2.2 The individual must also obtain a letter of

recommendation in support of his grading from a current Association Instructor which must be submitted to the Management Council.

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APPENDIX 1

DISCIPLINARY PROCEDURES

1. The Management Council shall establish a disciplinary sub-committee (‘the Committee’) of at least three persons, which shall be convened from time to time as and when required. The Committee shall comprise persons selected by the Management Council at its absolute discretion, whether or not such persons are Members of that Council. 2. Notice of any matter to be considered by the Committee shall be sent by the Secretary, or a nominated person, to the Members concerned. Such notice shall state the facts upon which the matter is based and the place, date and time of the proposed meeting of the disciplinary sub-committee. The concerned Members shall, within 10 days of receipt of a request by an authorised member of the Committee, inform the Committee whether they wish to be represented or intend to appear personally at the hearing, or give a written explanation of the matter to be considered by the Committee. 3. The Committee shall hear and determine the matter referred to it and shall, within fourteen days of the hearing, produce a report and their recommendations to the Management Council. A copy of the report shall be sent to the Member concerned. 4. The Member concerned shall have a right to appeal to the Management Council in respect of the report or its recommendations. Any appeal shall be delivered in writing to the Secretary of the Association within 28 days of receipt of a copy of the report. 5. Any appeal shall be heard by the Management Council (excluding those persons who constitute the Committee) by way of re-hearing, and the appellant shall be entitled to notice as paragraph 2 of this procedure. 6. The Committee may recommend the penalty to be imposed and the Management Council may impose such penalty by way of fine, censure or suspension from membership, as it deems appropriate. A penalty of termination of membership may be recommended and provisionally imposed by the Committee but it must be ratified by the Management Council.

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