Tackling Super Bowl XLVIII A Collaborative Effort

CASA 98th Annual ETSHershey PA

William Dotts FDA REHS CSO NJ-DOMay 13th, 2014

Special Events Including Super Bowls

• Special events and NSSE’s• FDA resources, provided through

request (RFA’s) from USSS state/local • Retail Food Specialist role, training,

standardization, SME’s, collaboration, other resources

• FDA issued assignments demonstrate cooperative efforts: inspections, sampling, record collection & trace back activities.

FDA NIMS & IMT’s

• HSPD 5 All federal agencies to be NIMS compliant

• ICS the established, standardized organizational structure and terminology utilized for the management of all incidents

• 2009 FDA NIMS implementation work group, training based on established standards and FDA EOP

Roles & Responsibilities of NJ Department of Health

• Primary Regulatory Authority of the MetLife Sports Complex (State Property)– MetLife Stadium, Izod Center, Racetrack &

New Racetrack and surrounding areas

• Provide technical assistance, training & support for Local Health Departments (LHDs)– 100 LHDs in NJ/ ~20 LHDs in Super Bowl Zone

• Coordinate efforts of State, Federal & LHDs

Challenges of Super Bowl 48

• Two-State Super Bowl NJ NY Co-host – New Jersey (Game Day Activities) & – New York City Super Bowl Week

Festivities• Super Bowl Blvd, Bud Light Cruise Ship, etc.

• NFL Control• Limited NJ control• Vendor cross over• The Unknown• Outdated Facilities (Meadowlands

Racetrack)

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Challenges: Super Bowl 48Capitalism v. Public Health

NJ DOH Challenges: The Unknown

• The #, Size & Complexity of NJ Temporary Food Events

• # of Venues at MetLife Sports Complex?

• Major Transportation Hubs– NJ Transit Rail Stations, NJ Turnpike

Service Areas, etc.

• # of LHDs impacted?• Additional Resources for/from

NJDOH?

Challenges: The UnknownWeather Conditions?

Pre-Super Bowl: Initial Efforts

• NJDOH Food and Drug Safety Program initial request to FDA 8/11• Food defense concerns about Met Life Stadium• Special events coverage: pre-season game, 9/11 ten-year anniversary game

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PRE-SUPER BOWL: Food Defense Initiative

• Food defense presentations - 8/11• Walk-through:

- DNC management- Stadium security - FDA - NJDOH-FDSP

•Facility layout/security • Assessment of potential vulnerabilities• Supplier list• Discussion use of vulnerability assessments

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Preliminary Food Defense Assessment Met-Life

Stadium

Pre-Super Bowl: Food Defense Initiative

• NJDOH inspectors conducted food vulnerability assessments at 9/11/11 and 12/11 games:

- 60+ foodservice operations visited- most recommendations had been

implemented

•DNC’s food defense directive “to demonstrate a higher level of safety with our food supply/flow”

- FIRST training required for all employees - stricter receiving/storage protocols - chain of custody for food

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PRE-SUPER BOWL: INITIAL EFFORTS

Pre-Super Bowl: Local Health Department

Activities

• Food defense grants to local health department in Somerset County Phase 1 & 2• Food safety and defense presentations to locals on 5/13 and 8/13 FDA/USDA/NJDOH/industry/NY• Training included food defense for special events• Presentation by Indiana State HD, lessons learned•Presentations FDA/CFSAN NJ DO • Additional training in early 2014 Bergen County

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PRE-SUPER BOWL: LHD OUTREACH

• Newark Health Department:

- met with Newark HD and foodservice management staff at Prudential Center on 1/7/14

- food defense discussion/materials- walk-through facility assessment and

recommendations

• Bergen County meetings: - help prepare local health for potential impact

of influx of people to hotels, restaurants, mobile foods, etc.

- meetings on 11/26/13 1/15/14 with FDA, USDA, NJDOH and local HD

- trainings by NJDOH, FDA CER & FDA NJ DO

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Pre-Super Bowl FDA Resources

• Involvement/interest of FDA OCM food defense group -

• RFA’s, for special events, procedure what was asked for by NJ DOH formal RFA 9/5/13

• 4 areas of resource utilization (vendors, RRFS, food defense assessments, resources)

• Standing up of FDA NJ DO IMT 11/12/13 to plan, assist & implement IAP’s Sit Reps each OP

Use of ICS & IMT’sBenefits of ICS •Defines Clear Roles & Responsibilities•Keeps Communications Clear•Allows for Flexibility, dynamic•Federal agencies NIMS compliant

•Major Considerations– Structure of IMT– Roles within IMT– Location of IMT

NWJ-DO Super Bowl XLVIIIIncident Management Team

IC Bill Dotts

IC Bill Dotts

SITLB. Muszynski

SITLB. Muszynski

DOCLD. Patel

DOCLD. PatelStrike Team(s)

FDA

Strike Team(s)FDA

Finance/AdminT. Imler

Finance/AdminT. Imler

LogisticsB. Muszynski

LogisticsB. Muszynski

PlanningB. Muszynski

PlanningB. Muszynski

OperationsB Dotts

OperationsB Dotts

Facilities &SuppliesIf needed

Facilities &SuppliesIf needed

TransportationIf needed

TransportationIf needed

Admin supportIf needed

Admin supportIf needed

AEGDiana Amador-ToroCraig SwansonNancy Rolli

AEGDiana Amador-ToroCraig SwansonNancy Rolli

PWBJ DeClement

PWBJ DeClement

TechnicalSpecialistB. Kitay

TechnicalSpecialistB. Kitay

TrainingB. Kitay

TrainingB. Kitay

EmergenciesEmergenciesUWBJ DeClement

UWBJ DeClement

RESLD. Patel

RESLD. Patel

LNOB. MuszynskiLNOB. Muszynski

SO B. MuszynskiSO B. Muszynski

PIO NAPIO NA

DICB. Muszynski

DICB. Muszynski

NER Liaison OfficerN. Scire (NER-ERC

USDA LOP. Brown

Super Bowl XLVIII Joint Food Defense Initiatives

• Food defense presentations part of overall discussions with locals in May and August 2013• Food defense vulnerability assessments conducted 12/13-15/14 by NJ FDA, NJ DOH at transit sites, Turnpike HMS and review of DNC food defense plan at Met-Life Stadium

• Review of DNC new food defense plan at MetLife Stadium

Newark Penn Station Waiting Area

Pre-Super Bowl:Logistics Activities

• Late 11/13 credential process started• Approvals required from NJSP, FBI, NFL• Changes daily• Pre-game week and Game Day

credentials• Difficulties

• NFL “Large and In Charge”• Transportation and parking• Food protection priority or not?

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Pre-Super Bowl:NJ DOH Retail Activities

• MetLife Stadium foodservice facilities inspected 11/13 and 12/15

• NJ Turnpike, GSP, & NJ Transit stations inspected 12/13 &1/14 during food defense VA

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MetLife Sports Complex Venues:

• NFL Tailgate Party 11,000 attendees– Old Meadowlands Racetrack Grandstand

• FOX Sports Event 800 attendees– Old Racetrack Union Square Catering -

NYC• VIP Party 6,000 attendees

– Izod Center (Aramark)• Super Bowl Host Committee 2,500 attendees

– New Meadowlands Racetrack (Great Performances)

Pre-Super Bowl NJ DOH:

• 1/14 activities:- Met with the promoters and foodservice contractors - Conducted walk-throughs of the New Meadowlands Racetrack and Izod Center

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Game Day -5Joint Food Safety/Defense

Training IZOD Center

Representatives from the Sports Complex Venues: • MetLife Stadium • SB Host Committee • NFL Tailgate Party and VIP Party• Aramark, Delaware North, etc.

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Pre-Super Bowl NJ DOH Retail:

• 1/30/14 Met with PPW of the NFL Tailgate Party walk-thru at Old Meadowlands Racetrack Grandstand

• 1/30/14 Met with Union Square Events and conducted walk-thru providing food for the FOX Sports Event at Old Meadowlands Racetrack Grandstand

Pre-Super Bowl:

• Inspectional activities included monitoring of receiving and preparation temperatures of multiple types of food products to be re-heated, stored, cooked, prepared and served during tailgating parties on 2/2/14

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Pre-Operational Assessments

2/1/14• 6 NJDOH inspectors & 3 FDA

investigators• Meadowlands Sports Complex

(MSC) - IZOD Center - Meadowlands Racetrack- New Meadowlands Racetrack

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The Big Game Weekend • 2/1/14 and game day NJDOH & FDA inspectors conduct food safety inspections at venue sites and Stadium, Izod Center, Racetrack, Old Racetrack pre-party

• 2/2/14 food safety audits by NJDOH FDSP assisted by FDA at venue sites, photos and talk about issues and potential issues.

 

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NJDOH/ FDA Inspection Team…

 

…NJDOH/ FDA Inspection Team

 

Game Day -1: NFL Tailgate Party

Deliveries

Game Day -1: NFL Tailgate Party

Deliveries

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Game Day: NFL Tailgate Party 11,000 (Old Racetrack)

Game Day: FOX Sports Event (Old

Racetrack)

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Game Day: IZOD Center

Izod Center: 6,000 attendees, Aramark, multiple types of food items, pre-op inspections on 2/1/14 and on game day

THE BIG GAME WEEKEND: IZOD CENTER

Game Day: Met Life Stadium

• 80,000 + attendees

• (not including staff and security)

Game Day: Met Life Stadium

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Keys to Success

• Professional, qualified staff

• Planning, joint meetings

• Specialized Inspection Form (short form)

• Flexibility (changes)• Training • Appropriate Roles• Communications• Trust

NJDOH/FDA NJ-DO ICC

Lessons Learned• Expect the Unexpected• Be Prepared for

Anything• Use of ICS• Use of Local Logistics

and assets• Plan early, assemble

your team• Spend time to think

things through, together

• After Action meeting & report

When all was said and done, the SB was a great opportunity for NJ DOH,

FDA, USDA and LH to work together as a team in the

interest of protecting public health

US FDA NJ-DO William Dotts CSO REHS

856-783-1420 x 112william.dotts@fda.hhs.gov v

Food & Drug Safety ProgramNJ Department of Health

609-826-4935loel.muetter@doh.state.nj.us

THANK YOU!!!