table of contents - provincial government · the qwaqwa protective workshop was selected as a study...

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TABLE OF CONTENTS

2. PART A: GENERAL INFORMATION ..................................................................................................................III

2.1 DEPARTMENT’S GENERAL INFORMATION ....................................................................................................III

2.2. LIST OF ACRONYMS .................................................................................................................................... IV

2.3 STRATEGIC OVERVIEW .................................................................................................................................. 1

VISION ................................................................................................................................................................ 1

MISSION ............................................................................................................................................................. 1

VALUES ............................................................................................................................................................... 1

PRINCIPLES ......................................................................................................................................................... 1

2.3.1 LEGISLATIVE MANDATE .............................................................................................................................. 2

2.3.2 ORGANISATIONAL STRUCTURE .................................................................................................................. 3

2.3.3 ENTITIES REPORTING TO THE MEC ............................................................................................................. 4

2.3.4 FOREWORD BY MEC OF THE DEPARTMENT ................................................................................................ 5

2.3.5 OVERVIEW OF THE ACCOUNTING OFFICER ................................................................................................. 6

2.4 PART B: PERFORMANCE INFORMATION ........................................................................................................ 8

2.4.1 ACCOUNTING OFFICER’S STATEMENTS OF RESPONSIBILITY FOR PERFORMANCE INFORMATION .............. 8

2.4.2 AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES ........................................................ 12

2.4.3 OVERVIEW OF THE DEPARTMENTAL PERFORMANCE ............................................................................... 13

1. 2. ORGANIZATIONAL ENVIRONMENT ......................................................................................................... 17

2.4.4 STRATEGIC OUTCOMES ORIENTED GOALS ............................................................................................ 20

2.4.5 PERFORMANCE INFORMATION BY PROGRAMME ................................................................................ 22

2.4.5.1 PROGRAMME 1 – ADMINISTRATION .................................................................................................... 22

2.4.5.2 PROGRAMME 2 – SOCIAL WELFARE SERVICES ....................................................................................... 32

2.4.5.3 PROGRAMME 3 – CHILDREN AND FAMILIES .......................................................................................... 35

2.4.5.4 PROGRAMME 4 – RESTORATIVE SERVICES ............................................................................................ 40

2.4.5.5 PROGRAMME 5 – DEVELOPMENT AND RESEARCH ................................................................................ 43

2.4.6 SUMMARY OF FINANCIAL INFORMATION............................................................................................. 50

2.5 PART C: CORPORATE GOVERNANCE ............................................................................................................ 58

2.6 PART D: HUMAN RESOURCE MANAGEMENT. .......................................................................................... 66

2.7 PART E: FINANCIAL STATEMENTS ............................................................................................................. 95

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Department of Social Development

Annual Report

2015/16

Member of Executive Council I have the honour of submitting the Annual Report of the Department of Social Development for the period 1 April 2015 to 31 March 2016.

Ms S.H. Ntombela 31 August 2016

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2. PART A: GENERAL INFORMATION

2.1 Department’s General Information

Department of Social Development

Physical Address

14 Merriam Makeba Street

Civilia Building

Bloemfontein

9300

Postal Address of Head Office

P/Bag X 20616

Bloemfontein

9300

Contact Details

Office of the MEC: 051- 4090600

[email protected]

Office of HOD: 051- 4090621

[email protected]

[email protected]

Website address

www.socdev.fs.gov.za

mailto:[email protected]



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2.2. LIST OF ACRONYMS

AIDS - Acquired Immune Deficiency Syndrome APP - Annual Performance Plan CBO - Community-Based Organization CBP - Community Based Planning CD - Community Development CDP - Community Development Practitioner CNDC - Community Nutrition and Development Centres CYCW - Child and Youth Care Workers CSG - Child Support Grant CYCC - Child and Youth Care Centre DCAG - Disability Children Action Group DITC - Departmental Information Technology Committee DSD - Department of Social Development DPW - Department of Public Works ECD - Early Childhood Development EPWP - Expanded Public Work Programme EXCO - Executive Committee FBO - Faith-Based Organizations FSGDS - Free State Growth and Development Strategy HCBC - Home/Community-Based Care HIV - Human Immunodeficiency Virus HR - Human Resources IGR - Inter-Governmental Relations ICROP - Integrated Community Registration and Outreach Programme ILO - International Labour Organization IT - Information Technology KPI - Key Performance Indicator MEC - Member of the Executive Council M&E - Monitoring and Evaluation MOA - Memorandum of Agreement MTEF - Medium-Term Expenditure Framework MTSF - Medium Term Strategic Framework NAWONGO - National Association of Welfare Organisations and Non-Governmental Organisations NDA - National Development Agency NDP - National Development Plan NGO - Non-Governmental Organization NISIS - National Integrated Social Information System NPO - Non-Profit Organization NYDA - National Youth Development Agency NYSP - National Youth Service Programme OVC - Orphans and Vulnerable Children PFMA - Public Finance Management Act PMDS - Performance Management and Development System SAPS - South African Police SASSA - South African Social Security Agency TOR - Terms of Reference

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2.3 STRATEGIC OVERVIEW Vision A Caring and Self-reliant Society Mission To transform our society by building conscious and capable citizens through the provision of integrated social development services. Values • Human dignity is a fundamental human right that must be protected in terms of the Constitution of

South Africa and facilitates freedoms, justice and peace.

• Respect is showing regard for one another and the people we serve and is a fundamental value for the realization of development goals.

• Integrity is ensuring that we are consistent with our values, principles, actions, and measures and thus generate trustworthiness amongst ourselves and with our stakeholders.

• Fairness expresses our commitment to providing services to all South Africans without prejudice based on race, gender, religion or creed.

• Equality seek to ensure equal access to services, participation of citizens in the decisions that affect their lives and the pursuit of equity imperatives where imbalances exist.

Principles We seek to embody the Batho- Pele Principles in our efforts so as to ensure that our service provision is done in humane ways and results in positive and sustainable outcomes for the citizens of South Africa. • Consultation: people should be consulted about the level and quality of services they receive, and

wherever possible, be given a choice.

• Service standards: people should be told what level and quality of services they will receive.

• Access: all citizens should have equal access to the services to which they are entitled.

• Courtesy: all people should be treated with courtesy and consideration.

• Information: people should be given full, accurate information about the services they receive.

• Openness and transparency: about how the department is run, how much it costs, and who is in charge.

• Redress: if a promised standard of service is not delivered, people should be offered an apology, an explanation and a speedy remedy. When complaints are made, people should receive a sympathetic, positive response.

• Value for money: public services should be provided economically and efficiently.

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Strategic Outcome Orientated Goals

Strategic Goal 1 Provide safety nets and community development services

Goal statement To render developmental social welfare services to vulnerable people and groups in collaboration with partners to reduce their vulnerabilities and promote community empowerment

Justification The rationale is to reduce vulnerability, arising from multi-faceted social ills, by restorative, prevention and empowerment programmes which promotes social functioning and self-reliance

Links Supports the achievement of MDG (1.2) , Provincial Outcomes Based Plan Medium Term Strategic Priority (1,2 &7), and Development Plan :Vision 2030

Strategic Goal 2 Promote good governance

Goal statement To instil good governance through sound business management practices in support of effective and efficient service delivery

Justification Promote institutional integrity by modernizing business systems to achieve efficiency, effectiveness, cohesiveness and accountability

Links Supports Clean Audit Campaign, compliance to legislative frameworks and increased rate of customer satisfaction

2.3.1 LEGISLATIVE AND OTHER MANDATE The Department of Social Development derives its mandate from the following legislation and policies, including the White Paper for Social Welfare (1997) and the Population Policy (1998). The constitutional mandate of the department is to provide sector-wide national leadership in social development.

Based on its mandate, the Department of Social Development develops and implements programmes for the eradication of poverty, social protection and social development among the poorest of the poor, and the most vulnerable and marginalised. The department effectively implements this through its partnerships with its primary customers/clients and all those sharing its vision. Legislative Mandate Older Persons Act, No. 13 of 2006 Children’s Act, No. 38 of 2005 Probation Services Amendment Act, No. 35 of 2002 Prevention of and Treatment for Substance Abuse Act, No. 70 of 2008 Domestic Violence Act, No. 116 of 1998 Protection of Women from Domestic Violence Act, No. 43 of 2005 Child Justice Act, No. 75 of 2008 White paper on the rights of Persons with Disability of 2015 Fund-raising Act, 1978 (Act No. 107 of 1978) Social Service Professions Act, 1978 (Act No. 110 of 1978) Social Assistance Act, 1992 (Act No. 59 of 1992) Non-profit Organisations Act, 1997 (Act No.71 of 1997) National Development Agency Act, 1998 (Act No. 108 of 1998) Advisory Board on Social Development Act, 2001 (Act No.3 of 2001) South African Social Security Agency Act, 2004 (Act No. 9 0f 2004)

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2.3.2 ORGANIZATIONAL STRUCTURE2

Member of Executive Council

Ms SH Ntombela

Head of Department

Ms M Nthongoa

Directorate

Professional

Service

Standards Ms P

Mphatsoe

l

Branch: Service

Delivery

Programmes

(Vacant)

Executive Support

Services - Vacant

Organizational Risk

Management Ms B

Lepele

Internal Audit

Mr KM Mojatau

Communication

Ms L Kapa

Special Programmes

Ms N Duma

Strategic Management

Mr JN Janse van Vuuren

Chief

Directorate:

Research and

Population

Development

Mr LJ Mosuhli

Chief

Directorate:

Social Welfare

Services

Ms BV

Kgasane

Chief

Directorate:

Specialist

Social

Services

Ms R

Senatle

Chief

Directorate:

Community and

Partnership

Development

Ms W Khoabane

Chief Directorate:

District and

Institutions

Mr JMW Linström

Chief

Directorate:

Finance

(Acting) Ms KE

Moahloli

Chief

Directorate:

Corporate

Management

(Acting) Mr

MMM

Mohutsioa

MEC Support

Staff Ms HR

Mogorosi

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2.3.3 ENTITIES REPORTING TO THE MEC None

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2.3.4 FOREWORD BY MEC OF THE DEPARTMENT The tabling of an Annual Report is an accounting measure to the public and our partners (Non-Governmental, Community and Faith Based) and which allow us to be transparent with regard to the services that we render. It enables stakeholders to correctly position themselves to take advantage of opportunities presented and as such stimulate conditions for broader citizen action and participation. The Department implements the National Development Plan and the ensuing Medium Term Strategic Framework and the year under review saw significant advances in the department’s efforts to build a caring society in partnership with our stakeholders to ensure that the basic and fundamental needs of our people are met. Let me highlight some key achievements for 2015/2016:

Eight targeted Local Drug Action Committee’s (LDAC's) were established in Dihlabeng, Matjhabeng, Moqhaka, Letsemeng, Maluti-A-Phofung, Setsoto, Tokologo and Mangaug Metro.

Two mobile structures, serving as safe houses (Shelters), were procured, providing services for abused women and children, are fully operational in Bethlehem and Qwaqwa. The safe house in Mangaung is in the final stage of renovations and refurbishment.

A state-of-the-art Victim Empowerment and Rehabilitation Centre in Clarens (to be named Beyers Naude Victim Empowerment and Rehabilitation Centre) is in the final stages of renovation and refurbishment.

Nine Community Nutrition Development Centres (CNDCs) in Thandanani, Thaba Nchu, Botshabelo, Vrede, Marabastad, Petrusburg, Makgolokoeng, Tweeling and the “2010 Settlement” in Odendaalsrus are funded and operational.

The Qwaqwa Protective Workshop was selected as a study site (pilot site for disability mainstreaming) for 2016/17 in conjunction with the Japan Mission.

The re-opening of the Boiketlong Old Age Home is awaiting the finalisation of renovations.

Two safe parks are established (in Cornelia and Clarens). (The safe park in Zastron is not established yet, since land must still be identified by the municipality.)

My sincere appreciation goes to the Non-Governmental, Community Based and Faith Based Organisations for their unwavering support in the provision of developmental welfare services to those in need amidst financial constraints. This report would not be possible without the commitment and dedication of them and management and staff of the department. Your endeavours laid a sound foundation for improvement in the coming financial year. Let us unite and keep working together to build a caring society and overcome those social challenges that stand in the way of the total liberation of all our people.

31 August 2016 Ms. S.H. Ntombela MEC: Social Development

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2.3.5 OVERVIEW OF THE ACCOUNTING OFFICER For the period under review the Department of Social development has demonstrated the ability to play a central role in the delivery of critical social services to the poor and vulnerable sectors of the Free State.

HIGHLIGHTS FOR 2015/16

Human Trafficking - Human trafficking prevention programmes and other interventions as part of everyday heroes programme are implemented, targeting vulnerable groups, in 126 wards. 30 Social Workers were trained on the identification and assessment of human trafficking which took place on 17-18 November 2015. 20 personnel of Victim Empowerment Shelters and district officials were trained with regard to the Prevention and Combating of Trafficking in Persons Act (Act 7 of 2013) on 14-15 March 2016. Information Sessions on Human Trafficking took place in 4 towns –Ventersburg, Bloemfontein, Ficksburg and Wepener.

EPWP - The Department assisted EPWP beneficiaries to get green barcoded Identity documents and all has received it now. 1460 Work opportunities were created through EPWP.

Household Profiling - All the youth, who attended a national youth camp, have been trained on household profiling over 3 days per District. Xhariep - 10 to 13 November 2015, Thabo Mofutsanyana - 17 to 20 November 2015, Fezile Dabi and Lejweleputswa - 24 to 27 November 2015, and Mangaung - 30 to 04 December 2015. 100 Of the youth were engaged in a project of household profiling with a monthly stipend for three months. 3282 Households were profiled. The household profiling project started in January 2016.

Community Nutrition - A dining hall was built in Tweeling to revitalize and reached out with the Community Nutrition and Development Programme. 32 Community Nutrition Development Centres (CNDCs) are operational. 7243 Households access food from DSD Programmes. (Unfortunately the District Food Depot in Bethlehem could not be established due to budget constraints.)

Child Care - 62 Young people (children) off the streets were reunified with families and 4 taken to boarding schools. An organization has been identified (in Tweeling), to provide services, overnight facilities and outreach to street children and its registration to provide these services is in process. 937 Children in 32 Early Childhood Development (ECD`s) received balanced nutrition. 13 Social enterprises were funded to render child-care services to the Orphans and Vulnerable Children (12 funded by the Department and 1 through the partnership with the International Labour Organization (ILO)). The department collected sanitary towels (contributed by officials and the private sector) to donate to schools. (Due to the need and the small effect to this stage the department will allocate R6m in 2016/17 to upscale the campaign to all towns.) Disability - 106 Support groups for parents of children with disabilities were established in partnership with the Disability Children Action Group (DICAG) throughout the province. Older Persons - 124 Older Persons from all districts participated in the Older Persons Parliament held on the 23rd September 2015. Isibindi - Nine new Isibindi sites were established (in Botshabelo, Clarens, Zastron, Masaleng, Cornelia, Dealesville, Rouxville and Maqhekung). 78 learners are already in training. 286 learners received stipends and an additional 105 new recruits will be paid stipends through EPWP.

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Infrastructure - With regard to the renovation of Social Development Offices a site was identified and which is situated within the premises of Reikaeletse High School in Koffiefontein and a site was allocated by the Phumelela Municipality in Vrede. CHALLENGES FACING THE DEPARTMENT

Existing and ever growing needs present a major challenge given budgetary constraints. The sustaining of programmes and the provision of adequate support to those organisations without which the Department will not be able to fulfil its mandate requires intervention on all levels.

The implementation and monitoring of service agreements with NGOs and CBOs remains a major challenge due to the budgetary constraints and limited capacity. We still need to strengthen relations with the various NPOs that render services on behalf of government.

The Department abolished all unfunded and non-critical posts from the Organizational Structure (with effect from 31 August 2015) and this will have an effect on service delivery.

Changing attitudes and behaviour requires dedicated interventions to provide customer-friendly and prompt services.

The department still endeavours to obtain a clean audit opinion from the Auditor-General. A bulk of work still lies ahead.

My sincere appreciation goes to: the Non-Governmental, Community Based and faith Based Organisations for their unwavering support in the provision of developmental welfare services to those in need amidst financial constraints; to my colleagues in Social Development in the provinces; to the National Director General and Heads of Departments for their support and encouragement; to the MEC for Social Development, Ms SH Ntombela, for her leadership and support at all times; and to the management and staff of the Department who have worked tirelessly in pursuit of achieving objectives set to ensure a better life for all. The Department enters the new financial year better prepared to face the new challenges with renewed strength and vigour.

31 August 2016

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2.4 PART B: PERFORMANCE INFORMATION The achievements are detailed under items 2.4.4 and 2.4.5 2.4.1 Accounting Officer’s Statements of Responsibility for Performance Information The department manages performance information in terms of its policy and applicable policies and prescripts. Reporting is per approved Annual Performance Plan and Quarterly Performance Reporting (QPR) by National Treasury. The department complied with all the reporting requirements. The Department had during the year under review made a greater effort to ensure the accuracy of reporting. Approval

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2.4.2 Report of the auditor-general to the Free State Legislature on the Vote

no.7: Department of Social Development

Report on the financial statements

Introduction

1. I have audited the financial statements of the Department of Social Development set out on pages 107 to 238 which comprise the statement of financial position as at 31 March 2016, the appropriation statement, statement of financial performance, statement of changes in net assets and the cash flow statement for the year then ended, as well as the notes, comprising a summary of significant accounting policies and other explanatory information.

Accounting officer’s responsibility for the financial statements

2. The accounting officer is responsible for the preparation and fair presentation of these financial statements in accordance with the Modified Cash Standard prescribed by the National Treasury , the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and the Division of Revenue Act of South Africa, 2015 (Act No. 1 of 2015) (DoRA), and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor-general’s responsibility

3. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with International Standards on Auditing. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Opinion

6. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Social Development as at 31 March 2016 and its financial performance and cash flows for the year then ended, in accordance with the requirements of the Modified Cash Standard and the requirements of the PFMA and DoRA.

Emphasis of matters

7. I draw attention to the matter below. My opinion is not modified in respect of this matter.

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Irregular expenditure

8. As disclosed in note 31 to the financial statements, the department incurred irregular expenditure of R2 003 000 (2015: R395 000) during the year under review mainly due to non-compliance with supply chain management requirements. In addition, the full extent of irregular expenditure is still in the process of being determined.

Report on other legal and regulatory requirements 9. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA)

and the general notice issued in terms thereof, I have a responsibility to report findings on the reported performance information against predetermined objectives for selected programmes presented in the annual performance report, compliance with legislation and internal control. The objective of my tests was to identify reportable findings as described under each subheading but not to gather evidence to express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters.

Predetermined objectives

10. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information for the following selected programmes presented in the annual performance report of the department for the year ended 31 March 2016:

Programme 2: Social welfare on pages 32 to 35

Programme 3: Children and families on pages 35 to 39

11. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned programmes. I further performed tests to determine whether indicators and targets were well defined, verifiable, specific, measurable, time bound and relevant, as required by the National Treasury’s Framework for managing programme performance information (FMPPI).

12. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

13. I did not identify any material findings on the usefulness and reliability of the reported performance information for the following programmes:

Programme 2: Social welfare on pages 32 to 35

Programme 3: Children and families on pages 35 to 39

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Additional matter

14. I draw attention to the following matter. My conclusion is not modified in respect of this matter:

Adjustment of material misstatements

15. I identified material misstatements in the annual performance report submitted for auditing. These material misstatements were on the reported performance information of social welfare, as well as children and families. As management subsequently corrected the misstatements, I did not raise any material findings on the usefulness and reliability of the reported performance information.

Compliance with legislation

16. I performed procedures to obtain evidence that the department had complied with applicable legislation regarding financial matters, financial management and other related matters. My material findings on compliance with specific matters in key legislation, as set out in the general notice issued in terms of the PAA, are as follows:

Expenditure management

17. Effective steps were not taken to prevent irregular expenditure, amounting to R2 003 000 as disclosed in note 31 of the AFS, as required by section 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1.

Internal control

18. I considered internal control relevant to my audit of the financial statements, annual performance report and compliance with legislation. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on the annual performance report and the findings on compliance with legislation included in this report.

Financial and performance management

19. The daily and monthly controls for the prevention of irregular expenditure were inadequate to prevent irregular expenditure from non-routine procurement transactions.

Other reports

Investigations

20. Based on the results of internal audit work performed at the department, the Free State Provincial Treasury was approached to appoint an independent consulting firm to perform an investigation which covers the period from March 2013 to April 2014. The investigation was initiated based on an allegation of the possible misappropriation of funds transferred to non-profit organisations at the department. The investigation was terminated by the provincial treasury in 2014-15 and the outcome of the investigation was submitted to the department during the June 2016 financial year. The department needs to compile an action plan to address the findings of the investigation.

21. During the 2013-14 financial year the executive council requested an independent consulting firm to conduct a comprehensive review of processes, employee disclosure and value for money in supply chain management practises. The investigation was aimed to identify whether there were any Free State government employees who were conducting business with the state. The investigation was finalised and the report issued to the accounting officer. An action plan was drafted by the department and implemented.

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22. During the 2014-15 financial year the investigation unit of the department initiated an investigation which covers the period 1 April 2014 to 31 March 2015. The investigation was initiated based on allegations of the possible misappropriation of funds transferred to non-profit organisations. The investigation was concluded during the 2015-16 financial year and the department implementation actions to address the findings of the investigation.

Bloemfontein

31 July 2016

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2.4.3 Overview of the Departmental Performance Service delivery environment for 2015/16

The Free State experiences the highest unemployment rate among all provinces and together with a large youthful population, being unemployed, poses a tremendous responsibility on the Department. Social needs are increasing as is evident by the rise in, amongst other, child headed households, poverty, and increasing incidences of substance abuse and crime and a growing problem of domestic violence. Older persons constitute 8,5% of the population in the Free State Province. The Province has a very high proportion of children affected and orphaned by HIV and AIDS. About 20% of the children in the Free State were orphaned in 2013. The Free State has the highest prevalence of disability (7,1%). The average for the country as a whole is 5,4%.

The Department is under tremendous pressure with regard to the financial support to NGOs and CBOs and without whom the Department will not be able to make a difference in the lives of the most needy and vulnerable persons in the Province.

A developmental approach in service rendering should be addressed by an adequate budget. The Department abolished all unfunded and non-critical posts from the Organisational Structure (with

effect from 31 August 2015).

Service Delivery Improvement Plan All departments are required to develop a Service Delivery Improvement (SDI) Plan. The following tables reflect the components of the SDI plan as well as progress made in the implementation of the plans. Table 1.1 – Main services provided and standards

Main services

Actual customers

Potential customers

Standard of service Actual achievement against

standards

Improve management and compliance of funded NPOs

NPOs and their beneficiaries. Programme 2 (Social Welfare Services) Programme 3 (Community Development Services)

Not for Profit Organizations (NPO’s) / Community Based Organizations CBO’s.

Develop/Review Financial Awards Policy by March 2016 Provide training/ orientation on the Funding (Costing) Model to all stakeholders involved – 01/08/2015 Review process map for funding of NPO`s – 01/08/2015

Conduct two training sessions of all approved Annexure B organisations before funds are transferred – 01/04/2015 (ongoing)

Received comments on Policy from the State Law Advisors and the Department is implementing the suggested amendments The Department consulted with 873 stakeholders during October – November 2015 on Funding (Costing) Model Process Map on Funding of NPOs was reviewed on the 27 November 2015 and published in both print and electronic media 216 Organisations were trained across the province by Provincial and Districts M&E officials throughout the financial year.

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Table 1.2 – Consultation arrangements with customers

Type of arrangement

Actual Customers Potential Customers

Actual achievements

Workshops, personal consultations, and community meetings.

Not for profit organisations (NPO’s) / CBO’s, relevant Departments, National Department and interest groups.

Children, youth, families, women, older persons, persons with disabilities and the poorest of the poor.

Development of Governance Framework for Partnership The Department consulted with NPOs on the development and approval of Terms of References during June – September 2015. Development of annual management plan for NPOs and NGO Forums was done during October – November 2015. Consultative Sessions and Roadshows with NPO Forums and other NPO formations was attended by more than 350 NPOs to discuss:

- needs and prioritize services - services provided and how they are provided - challenges experienced - possible challenges

The Department also consulted with and took services to the people by, amongst others: Child Protection Week Child Protection awareness programmes were held at Raohang Primary School and Pieter Swart. An awareness campaign on caring for children with disabilities was held at Villiers. A dialogue on Parenting was held with parents of street children placed at the Place of Safety in Tweeling. Ministerial Outreach Programme (Mikhonzo): This Programme focussed on the addressing of service delivery backlogs (in a more integrated manner) as well as the improvement of living conditions of the most impoverished. (A family with people with disabilities was visited with SASSA and the plight of the family was highlighted to the Office of the MEC to intervene. Food parcels and school uniform was issue to the family.) Mandela Day was celebrated as follows: -An outreach program was organised and DSD services were marketed to Rouxville communities by Social Workers. -DSD Provincial Office collected 90 packets of sanitary towels which were donated to Maboloka in Bochabela and Kopanong School in Turflaagte. -MEC distributed food parcels to the community of Tweeling. -Food parcels and blankets were distributed to the elderly and needy families which were visited by the

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Type of arrangement


Actual achievements

MEC and the Premier to celebrate the day as a province. -The Communications and Youth Development Components exhibited at the Youth Imbizo which was held in Thaba Nchu for grade 12 learners on social work bursaries and youth development opportunities World Population Day: To raise awareness on global population issues. The theme was “Vulnerable Populations in Emergencies”. The awareness was held targeting people with disabilities on population issues affecting them. (Radio interviews were done 3 days prior the event to educate the community about population issues and issues affecting persons with disabilities.) Human Trafficking Roadshows Human Trafficking awareness campaigns were held in all five districts. Information brochures were designed and translated in 3 provincial languages for information and awareness sessions at Bloemfontein schools, and at 2 Lesotho border posts (Maseru and Ficksburg). South African and Lesotho Bilateral Symposium on Human Trafficking and Labour Exploitation: The two countries united in fighting Labour Exploitation and Human Trafficking. A march was organised with the Department of the Premier and the Department of Women to raise awareness on Human trafficking and labour exploitation as a closing event during women’s month Launch of Social Enterprise Challenge and Awards Ceremony: The focus was to encourage young people to start their own income generating businesses. (Posters and pamphlets were designed to market the programme to young people in order to participate in the competition.) DSD Outreach An outreach was organised in partnership with the Victorious Faith Ministry targeting informal settlement dwellers. Departments of Home Affairs, SASSA and DESTEA were invited to participate during the outreach to educate people about their services and to render services at various Bloemfontein informal settlements in Batho Location, Phase 6.

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Type of arrangement


Actual achievements

Children’s Parliament: To give children from all over South Africa a platform to discuss matters/issues affecting them. Lesedi (Radio) broadcasted the event live on Radio Lejweleputswa Local Cooperatives Exhibition: The Exhibition was aimed at supporting local crafters. Posters were designed and distributed to assist with the mobilization of cooperatives. Radio interviews with Lesedi and The Rock FM were done to market the event Speak Out Against Crime Competition: The impact of social media in society was debated. Posters were designed as well as certificates for the winners. Social Enterprise awards: The award ceremony was hosted in partnership with DESTEA and the ILO. 16 Days of Activism Against Women and Children: A prayer-meeting for no violence against women and children was held in partnership with Motheo FBOS Network. Community awareness campaigns were held in Wepener. Door-to-door Campaign on Sexual Health: The Door-to-door Campaign was conducted in Thaba Nchu, at Rooifontein and Gladstone Trusts to find out how informed the locals are on sexual health issues.

Table 1.3 – Service delivery access strategy

Access Strategy Actual achievements

The department has 30 frontline service delivery offices at 5 Districts and a Provincial Office (2 Buildings). More community-based formations including churches are contracted and supported by the department to provide services. These structures mainly use volunteers and church groupings.

Districts and Sub-offices keep registers for submission of reports (Service and Financial) Districts Officials (e.g. Social Workers, Community Development Practitioners, NPO, etc.) conduct frequent/quarterly visits to NPOs and are assisted by Provincial Officials.

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Table 1.4 – Service information tool

Types of information tools Actual achievements

Reports, e.g. Annual Report, Monthly Reports, Circulars, electronic and printed media releases, exhibitions, and speeches by MEC, officials and community meetings. Service delivery charter displayed in all offices. Roadshows for sharing information to NPOs

The Department communicates information by means of the printed and electronic media, intranet, brochures, pamphlets, posters and exhibitions and especially public meetings. Please also see Table 1.2 11 Roadshows for sharing information and capacity building on the following issues took place:

- NPO Registration - Policy on Financial Awards to Service Providers - Memoranda of Agreement - Codes of Good Governance - NPO Compliance - Registration - Information Sharing on NPO funding opportunities - Reporting requirements & roll-out of approved

standardized reporting tools - Submission timeframes – Clarity on timeframes (i.e.

Performance Reporting and Financial Reporting timeframes)

Table 1.5 – Complaints mechanism

Complaints Mechanism Actual achievements

Verbal and written correspondence is directed to the MEC, Accounting Officer and Executive Managers after which complaints are investigated. The petitioner can expect a written reply within 8 weeks. Appropriate steps are taken to address the complaints to the satisfaction of the petitioner.

Suggestions/Complaints/Compliments boxes have been installed in 28 frontline offices at 5 Districts - Institutional Capacity Building and Support contact details (officials responsible) are displayed at the foyer of Old Mutual Building and provided during the Road Shows.

Workshop on Batho Pele: - 67 Officials from Fezile Dabi and Thabo Mofutsanyana District Offices have been trained. - Service Delivery Charters are displayed in all offices.

Organizational environment There are 2152 posts on the staff establishment of which 1962 are filled. The table below provides the profile of staff. (It should be noted that all non-critical vacant posts were abolished in line with the EXCO resolution).

Employment and Vacancies by Critical Occupation

Critical Occupations Number of Posts

Number of Posts Filled

Vacancy Rate

Number of Posts Filled Additional to the Establishment

Administrative related, Permanent 141 94 33.33% 7

Auxiliary and related workers, Permanent 139 139 0% 12

Building and other property caretakers, Permanent

5 5 0% 0

Bus and heavy vehicle drivers, Permanent 0 0 0% 0

Cleaners in offices workshops hospitals etc., Permanent

152 148 2.63% 0

Client inform clerks(switchboard reception 16 16 0% 0

18




Vacancy Rate


inform clerks), Permanent

Communication and information related, Permanent

4 4 0% 0

Community development workers, Permanent 122 99 18.85% 1

Computer programmers., Permanent 1 1 0% 0

Finance and economics related, Permanent 4 1 75.00% 0

Financial and related professionals, Permanent

12 10 16.67% 0

Financial clerks and credit controllers, Permanent

62 50 19.35% 0

Food services aids and waiters, Permanent 11 11 0% 0

General legal administration & rel. professionals, Permanent

0 0 0% 0

Head of department/chief executive officer, Permanent

1 0 100% 0

Household and laundry workers, Permanent 29 29 0% 0

Household food and laundry services related, Permanent

2 2 0% 0

Housekeepers laundry and related workers, Permanent

2 2 0% 0

Human resources & organisational development & related prof, Permanent

6 6 0% 0

Human resources clerks, Permanent 24 24 0% 0

Human resources related, Permanent 12 4 66.67% 0

Information technology related, Permanent 0 0 0% 0

Library mail and related clerks, Permanent 16 16 0% 0

Light vehicle drivers, Permanent 20 20 0% 0

Logistical support personnel, Permanent 11 4 63.64% 0

Material-recording and transport clerks, Permanent

14 12 14.29% 0

Messengers, porters, and deliverers, Permanent

258 257 0.39% 4

Motor vehicle drivers, Permanent 1 1 0% 0

Nursing assistants, Permanent 29 29 0% 6

Occupational therapy, Permanent 1 1 0% 0

Other administrative & related clerks and organisers, Permanent

80 75 6.25% 1

Other administrative policy and related officers, Permanent

46 46 0% 0

Other information technology personnel., Permanent

5 4 20% 0

Other occupations, Permanent 1 1 0% 0

Probation workers, Permanent 3 3 0% 0

Professional nurse, Permanent 17 14 17.65% 1

Risk management and security services, Permanent

0 0 0% 0

Secretaries & other keyboard operating clerks, Permanent

18 15 16.67% 0

Security guards, Permanent 16 16 0% 0

Security officers, Permanent 246 242 1.63% 0

Senior managers, Permanent 32 29 9.38% 0

Social sciences related, Permanent 8 8 0% 0

Social sciences supplementary workers, 89 89 0% 0

19




Vacancy Rate


Permanent

Social work and related professionals, Permanent

486 426 12.35% 2

Trade/industry advisers & other related profession, Permanent

0 0 0% 0

Youth workers, Permanent 10 9 10.00% 0

TOTAL 2152 1962 8.83% 34

The NDP and FSGDS are alluding to the skills deficit in the sector. According to the diagnostic report of the NDP the country has an estimated 15 000 qualified Social Workers but the country requires 55 000 Social Workers and 75 000 Social Auxiliary Workers.

The budget for Compensation of Employees (COE) is under pressure.

Staff by Programmes are as follows: Programme Number

of Posts Number of Posts Filled

Vacancy Rate


Administration, Permanent (Programme 1) 589 518 12.05% 7

Social welfare services, Permanent (Programme 2 & 3)

797 745 6.52% 26

Specialist Social Services, Permanent (Programme 4)

338 301 10.95% 1

Development and Research, Permanent (Programme 5)

428 398 7.01% 0

TOTAL 2152 1962 8.83% 34

Key policy and legislative changes

None

20

2.4.4 Strategic Outcomes Oriented Goals

GOVERNMENT OUTCOMES DEPARTMENTAL FOCUS

ACHIEVEMENTS

Quality Basic Education Early Childhood Development

98 099 Children between 0-5 years accessing registered Early Childhood Development programmes 740 Children accessing registered partial care sites (excluding ECD) 930 PC/ECD centres that are subsidized 48 893 Children subsidized in ECD sites

A long and healthy life for all South Africans

HIV and Aids 5 673 Beneficiaries receiving Psychosocial Support Services 65 Organizations trained on Social and Behaviour Change Programmes 7 227 People reached through Social and Behaviour Change Programmes 271 Community conversations on HIV/AIDS response conducted

Substance Abuse 24 577 Children 18 years and below reached through drug prevention programme 11 799 Youth between 19 and 35 years reached through drug prevention programmes 391 Service users who accessed inpatient treatment services at funded treatment centres 256 Service users who accessed outpatient based treatment services

All people in South Africa are and feel safe

Social crime 978 Children in conflict with the law assessed 328 Children in conflict with the law who completed diversion programme 129 Children in conflict with the law awaiting trial in secure care centres 632 Children in conflict with the law referred to diversion programmes 14 Children placed in home based supervision 1 497 Statutory reports compiled

Decent employment through inclusive economic growth

Income generation 816 Youth who are linked to economic opportunities 22 Income generating projects targeting youth

Skilled and capable workforce to support an inclusive growth path

Human Resource Management

1 156 Employees participating / reached through Wellness Management Programmes 205 Staff trained 67 Staff trained on Batho Pele Principles

Vibrant, equitable, sustainable rural communities contributing to food security for all

Food security 55 Poverty reduction projects supported through capacity building and/or funding initiatives 7 243 Households accessing food through DSD food security programmes 13 321 people accessing food through food through DSD feeding programmes (centre based)

Sustainable human settlements and improved quality of household life

Community Development

8 362 Households profiled 35 Communities profiled 5 Community Based Plans developed 4 140 Families participated in the Parenting Programme

21

GOVERNMENT OUTCOMES DEPARTMENTAL FOCUS

ACHIEVEMENTS

Social Relief 1 300 Individuals benefited from social relief of distress programmes

Protect and enhance our environmental assets and natural resources

Information sharing

5 Population Advocacy, information, Education and Communication activities implemented

An Efficient, Effective and Development Oriented Public Service and an Empowered, Fair and Inclusive Citizenship

Public employment 100 Learners enrolled in learnerships 343 Employees reached through HIV & AIDS and TB Management Programmes 1 156 Employees participating / reached through Wellness Management Programmes

An inclusive and responsive social protection system

Services to older persons and persons with disabilities.

1 675 Older persons accessing funded residential facilities 723 Funded beds in residential facilities for older persons 5 945 Older persons accessing community based care and support services 179 Registered and funded community based care and support centres 716 Persons with disabilities in funded residential facilities 843 Persons with disabilities accessing services in funded protective workshops managed by NPOs 245 Funded beds in residential facilities for persons with disabilities managed by NPOs 24 Funded protective workshops for persons with disabilities managed by NPOs 606 Children accessing day care facilities for children with disabilities

Nation building and social cohesion

Services to families 9 571 Families participating in family preservation programmes 116 Family members re-united with their families 4 140 Families participating in the Parenting Programme

22

2.4.5 PERFORMANCE INFORMATION BY PROGRAMME 2.4.5.1 PROGRAMME 1 – ADMINISTRATION Strategic Goal: Promote good governance

(Strategic Goal Statement: To instil good governance through sound business management practices

in support of effective and efficient service delivery)

SUB-PROGRAMME: OFFICE OF THE MEC

Objective of Sub-programme: Provide political and legislative interface between government, civil

society and all other relevant stakeholders.

(To render a secretarial support, administrative, public relations / communication and parliamentary

support service to the Office of the MEC)

Strategic Objective Strategic Indicator Actual Achievement 2014/2015

Planned Target 2015/2016

Actual Achievement 2015/2016

Deviation from planned target to Actual Achievement for 2015/2016

Comments on deviations

To promote good governance

Render a secretarial support, administrative, public relations /communication and parliamentary support service to the Office of the MEC

Daily Daily Daily 0 Achieved

Performance Indicator Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016

Deviation from planned

target to Actual

Achievement for

2015/2016


1 Support services available at all times Daily Daily Daily 0 Achieved

23

SUB-PROGRAMME: CORPORATE MANAGEMENT SERVICES

Objective of Sub-programme: Provide strategic direction and the overall management and

administration of the Department

FINANCIAL ACCOUNTING AND ADMINISTRATION

Strategic Objective Strategic Indicator

Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016

Deviation from planned target

to Actual Achievement for 2015/2016


To institutionalise good governance through sound business process and practices in support of effective service delivery.

Percentage of suppliers paid within 30 days

94% 100% 98% -2% Below target because there was only one payment run during January 2016.

FINANCIAL ACCOUNTING AND ADMINISTRATION


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1

Number of KCM reports

submitted

New 18 17 -1

Monthly KCM report submission for November not required by Provincial Treasury.

2 Number of LOGIS asset register

Reports compiled 8 4 4 0

3 Quarterly Financial Statements

submitted 3 4 4 0

4

Complete and accurate Annual

Financial Statements submitted

by 31 May New 1 1 0

5 Number of suppliers paid within

30 days New 100% 98% -2% Below target because there was only one payment run during January 2016.

FINANCIAL PLANNING AND MONITORING


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Number of Financial Control Committee Meetings to review expenditure 7 8 8 0

24

FINANCIAL PLANNING AND MONITORING


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1

Number of credible budget

planning documents compiled

and submitted (Adhere to PFMA,

Treasury Regulations, Public

Service Regulations and Budget

deadlines)

8 8 8 0

2

Number of accurate monthly

Reports (IYM) compiled and

submitted

16 12 12 0

3

Number of Departmental FCC

Meetings convened to review

expenditure

7 8 8 0

4

Number of accurate Quarterly

Expenditure Analysis Reports

compiled and submitted to NDSD 4 4 10 6

The quarterly report is replaced by a monthly expenditure analysis report to Provincial Treasury which feeds into the Consolidated Provincial Expenditure Report.

HUMAN RESOURCES MANAGEMENT


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To instil good governance through sound business process and practices in support of effective service delivery

Number of work opportunities created

100 5 606 1 460 -4 087 Awaiting system report



2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1 Number of social worker bursary

holders that graduated New 60 54 -6 6 Bursary Holders are awaiting their supplementary results


holder graduates employed by

DSD New 59 45 14

Underachievement due to Social Workers who were employed in other Provinces.


holder graduates employed by

NPOs New 1 1 0

25



2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




4 Number of EPWP work

opportunities created New 5 547 1 460 -4 087 Awaiting system report

5 Number of EPWP workers on

learnership programmes New 150 105 -45 Delays on accreditation of sites by Health and Welfare SITA (HW SITA)

6 Number of Employees reached through HIV & AIDS and TB Management Programmes

484 320 343 23

Overachievement is as a result of increased awareness raised on 'Know Your Status Campaign' More employees took part in the HIV Counseling and Testing.

7 Number of employees participating / reached through Wellness Management Programmes 913 980 1 156 176

Employees participated in various activities in October, Wellness Fairs, Provincial Big Walk and other physical & health programmes (some were inter- departmental)

8 Number of Staff trained

600 420 205 -215

Training for other courses ran into the new financial year. The 205 is for those who completed within the period under review.

9 Number of Learners enrolled in

learnerships 100 100

100 0

10 Number of Human Resource

Management Information

Reports developed New 4 4 0

11 Number of Employment Equity

Reports New

1 1 0

12 Number of Misconduct Cases

(100%) resolved within 90 days

(revised regulation) 47%

100% 100% 0

LEGAL SERVICES


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Percentage contracts reviewed

100% 100% 100% 0

26

LEGAL SERVICES


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1 Number of well researched legal

opinions provided within 10 days 100% 100% 100% 0

2 Number of contracts reviewed /

drafted (i.e. referred) 100% 100% 100%

0

INFORMATION TECHNOLOGY


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Number of Information Technology trainings

0 4 4 0

INFORMATION TECHNOLOGY


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1

Number of reports on the

implementation of Corporate

Governance of ICT Framework

(CGICTF) in the department New 8 7 -1

Department did not review IT Disaster Recovery as Department of Public Works and Infrastructure plan is in the process of establishing a consolidated Disaster Recovery Site for FSPG, which entails policies and procedures.

2 Number of Information

Technology trainings conducted New 4 4 0

COMMUNICATIONS


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Number of outreach programmes conducted

new 17 28 11

Overachievement due to programmes implemented by MEC, SASSA and those organised during Social Development Month

27

COMMUNICATIONS


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1

Conduct Annually Community

Outreach Programmes in Rural

and Farming Areas New 12 22 10

Overachieved due to outreach programmes which were conducted by the MEC and SASSA in Senekal and Petrus Steyn and door to door outreach in Thaba Nchu

2

Market Departmental Services

through 5 Community Based

Media New 12 61 49

Additional articles were covered by the community newspapers.

3

Profile Provincial and District

Activities and Events as per

Calendar of Events

New 16 23 7

Overachieved because National Lottery ECD funding Event and LDAC Launches which were held in 3 different districts, and also activities included those of Social Development Month, 16 Days of Activism and National Event.

4

Conduct Annual Internal

Communication Outreach

Programmes New 5 6 1

Internal Outreach Campaigns were done with 2 schools in Bloemfontein.

5

Weekly Social Media Updates

(Website, Intranet, Website, E-

mail) New 52 52 0

Updates and articles posted on: Website, Facebook , Twitter, E-mail circulars and Intranet

CUSTOMER CARE / SERVICE DELIVERY IMPROVEMENT


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Number of offices assessed on Basic Standards

30 30 30 0

CUSTOMER CARE / SERVICE DELIVERY IMPROVEMENT


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1 Number of Service Delivery

Improvement Plan Approved 1 1 1 0

28

2 Number of Service Delivery

Charter approved 1 1 1 0

3 Number of staff trained on Batho

Pele Principles 125 100 67 -33 Training was postponed due to unavailability of staff on scheduled dates.

4 Number of Frontline Offices

assessed on Basic Standards 30 30 30 0

STRATEGIC MANAGEMENT


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Number of departmental plans tabled

2 1 1 0

STRATEGIC MANAGEMENT


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1

Number of Strategic Plans

Produced/Reviewed and

submitted 1 0 0 0

2

Number of Annual Performance

Plans produced and submitted 1 1 1 0

INTEGRATED MONITORING AND EVALUATION


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Number of Departmental Performance Reports

9 10 9 -1 Consultations for Evaluation proposal not completed.

29

INTEGRATED MONITORING AND EVALUATION


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1

Number of Quarterly

Performance Reports compiled

and submitted 4 4 4 0

2 Number of Annual Performance

Reports compiled and submitted 1 1 1 0

3

Number of Departmental

Performance Data Quality

Assessments conducted 4 4 4 0

4 Number of evaluations

conducted 0 1 0 -1 Draft Evaluation Proposal has been prepared.

INTERNAL AUDIT


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Number of reports on Audit

28 28 27 -1

Interim Financial Statement forwarded to Treasury directly. (i.e. no review conducted by Internal Audit)

INTERNAL AUDIT


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1 Number of audit projects as per

approved coverage plan 7 7 7 0

2 Number of reports on Audit

Implementation Plan 12 12 12 0

3

Number of reports on Review of

Interim and Annual Financial

Statements 4 4 3 -1

IFS forwarded to Treasury directly. (i.e. no review conducted by Internal Audit)

4

Number of Reports on

Implementation of Propac

Resolutions

12 12 12 0

5 Number of Audit Committee

Meetings held per annum 4 4 4 0

30

RISK MANAGEMENT


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Number of Risk Management Awareness Campaigns

3 10 10 0

RISK MANAGEMENT


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1 Number of Risk Management

Awareness Campaigns 3 10 10 0

2

Number of Departmental Risk

Register approved. (Strategic and

Operational)

1 1 1 0

3 Number of Risk Management

Committee meetings held 4 4 3 -1 One meeting could not quorate as members were not available.

SECURITY SERVICES / MANAGEMENT


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Percentage investigations on fraud and corruption concluded 18 cases 100% 100% 0

Five investigations conducted and concluded

SECURITY SERVICES / MANAGEMENT


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1

Number of Security, Fraud Awareness

Sessions conducted

19 12 14 2

Unplanned outreach programme with HRD in the different districts, which targeted new employees as part of induction programme

2 Number of investigations reports

(Fraud and Corruption) conducted 18 100% 100% 0

Five investigations conducted and concluded

3 Number of Personnel Suitably checks 279 100% 100% 0 320 Personnel Suitably

31

vetting forms submitted to State

Security Agency for investigation

checks vetting forms submitted to State Security Agency for investigation

INFRASTRUCTURE PLANNING/FACILITY MANAGEMENT


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





Number of facilities constructed

1 4 2 -2 Funds were re-directed

INFRASTRUCTURE PLANNING/FACILITY MANAGEMENT


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1 Number of Capital Projects 1 2 2 0

2 Number of ECD Centres constructed new 2 0 -2 Funds were re-directed

SUB-PROGRAMME: DISTRICT MANAGEMENT

Objective of Sub-programme: Provides for the decentralisation, management and administration of

services at the District level within the Department


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To provide for the decentralised management and administration of services at the District level within the Department.

Number of decentralised management and administration sessions implemented at the Districts level

0 20 20 0


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016

Deviation from planned target to

Actual Achievement for

2015/2016


1 Number of quarterly organizational

performance reports new 5 5 0

2 Number of institutional performance plans new 4 4 0

3

Number of governance and

coordination meetings Plans New 4 4 0

Reports New 5 5 0

4 Number of district service delivery

improvement plans 5 5 5 0

32

5

Number of partnership

development/management interventions

implemented

new 5 5 0

2.4.5.2 PROGRAMME 2 – SOCIAL WELFARE SERVICES Strategic Goal: Provide safety nets and community development services (Strategic Goal Statement: To render developmental social welfare services to vulnerable people and groups in collaboration with partners to reduce their vulnerabilities and promote community empowerment) SUB-PROGRAMME: CARE AND SERVICES TO OLDER PERSONS

Objective of the Sub-Programme: Design and implement integrated services for the care, support and protection of older persons

Strategic Objective

Strategic Indicator

Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To create an environment that enables the promotion of the development of older persons and the protection of their rights

Number of Older persons provided with services

10 397 7 462 7 620 158 More elders were reached during National Golden games.


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




STANDARDISED NON FINANCIAL DATA INDICATORS

1.1 Number of funded residential facilities for older persons 35 35 34 -1

One Residential Care Facility (Mooihawe) withdrew from funding

1.2 Number of older persons accessing funded residential facilities

2 231 1 924 1675 -249 Withdrawal by one residential facility

1.3 Number of older persons accessing community based care and support services

7 262 5 538 5 945 407 More elders were reached during National Golden games.

NON STANDARDISED NON FINANCIAL DATA INDICATORS

1.1

Number of registered and funded community based care and support centres(OBP) ( Actual number of CBCSS being funded)

178 178 179 1 One additional organisation was

funded during the year.

1.2 Number of funded beds in residential facilities for older persons.

728 723 723 0

33

SUB PROGRAMME: SERVICES TO PERSONS WITH DISABILITIES

Objective of Sub-programme: Design and implement integrated programmes and provide services

that facilitate the promotion of the well-being and the socio economic empowerment of persons with

disabilities


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To protect and promote the rights of people with disabilities including social security rights

Number of people with disabilities provided with services

2 417 1 955 2 165 210

Overachievement is due to Day Care Centres which are providing Residential Care Facilities because of the need in the respective communities


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1 Number of funded residential facilities for persons with disabilities.

9 9 9 0

1.2 Number of persons with disabilities accessing funded residential facilities.

719 418 716 298 The target is based on funded beds and NPO's accommodated more persons with disabilities.

1.3

Number of persons with disabilities accessing services in funded protective workshops. 898 892 843 -49

People with disabilities experience transport problems to enable them to attend the protective workshops hence poor attendance. A proper modified transport for the disabled is costly and thus inaccessible for most communities


1.1

Number of funded beds in residential facilities for persons with disabilities managed by NPO’s.

232 340 245 -95 All qualifying applications were funded.

1.2

Number of persons with disabilities funded in protective workshops.

643 613 796 183

Some of the day care centres were converted to Protective Workshops due to age of children who are over 18 years.

1.3 Number of funded protective workshops for persons with disabilities managed by NPOs

25 24 24 0

1.4

Number of children accessing day care facilities for children with disabilities

803 750 606 -144

The attendance fluctuates as a result of ill-health as well as non-payment of fees required by the day care centre

34

SUB-PROGRAMME: HIV AND AIDS

Objective of Sub-programme: Design and implement integrated community based care programmes

and services aimed at mitigating the social and economic impact of HIV and AIDS

Strategic Objective

Strategic Indicator

Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To reduce the incidence and minimize the psychosocial impact of HIV and AIDS.

Number of people who benefitted from HIV and AIDS programmes to reduce incidences and minimise its psychosocial impact

12 476 8 540 12 900 4 360

High number of people were reached due to continuation of activities conducted as part of World AIDS Day commemoration.


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1

Number of funded HCBC organizations

124 124 117 -7

7 Organisations were suspended from funding from Mangaung Metro (5) and Thabo Mofutsanyana (2)

1.2 Number of beneficiaries receiving Psychosocial Support Services

6 596

7 530

5 673 -1 857 Suspension of two NPOs resulted in less beneficiaries receiving services.

1.3

Number of funded HCBC organizations trained on Social and Behaviour Change Programmes

44 50 65 15

High number of organisations were reached through support from Donor funded Government Capacity Building Support Programme.

1.4

Number of community conversations on HIV & AIDS response conducted

26 28 271 243

High number of community conversations conducted due to World AIDS Day commemoration by Districts and partners.

1.5

Number of people reached through Social Behaviour Programme

3 264 1 010 7 227 6217

High number of people were reached due to continuation of activities conducted as part of World AIDS Day commemoration.

SUB PROGRAMME: SOCIAL RELIEF

Objective of Sub-programme: To respond to emergency needs identified in communities affected by

disasters not declared, and / or any other social condition resulting in undue hardship


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To improve income, assets

Number of poor families and

1 754 2 000 1300 -700 8090 beneficiaries benefitted through departmental Resource

35

and capabilities of poor families and communities to enhance their livelihoods.

communities provided with Social relief

Mobilisation Unit. Donations were received from Shoprite, Maloti bus services and local Municipalities amongst others.


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1

Number of beneficiaries who benefited from DSD Social Relief programmes 1 754 2 000 1300 -700

8090 beneficiaries benefitted through departmental Resource Mobilisation Unit. Donations were received from Shoprite, Maloti bus services and local Municipalities amongst others.

2.4.5.3 PROGRAMME 3 – CHILDREN AND FAMILIES Strategic Goal: Provide safety nets and community development services (Strategic Goal Statement: To render developmental social welfare services to vulnerable people and groups in collaboration with partners to reduce their vulnerabilities and promote community empowerment) SUB-PROGRAMME: CARE AND SUPPORT SERVICES TO FAMILIES Objective of Sub-programme: Invest in Programmes and services to promote functional families and to prevent vulnerability in families


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To create an environment that enables the promotion of the functional families and prevention of their vulnerability

Number of Families accessing services for families

9 228 6 040 13 711 7 671

More reporting from NPO's resulting from capacity building sessions, sharing of information and awareness campaigns as well as willingness from the parents to participate.


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




STANDARDISED NON FINANCIAL DATA INDICATORS 1.1 Number of families

participating in family preservation programmes

6 544 4 862 9 571 4 709

More reporting from NPO's as a result of increased training and increased awareness programmes on Family Preservation

36


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




Programmes during the previous calendar year.

GOV 2 274 2 853

NPO 2 588 6 718

1.2 Number of family members reunited with their families

140 177 116 -61

Reunification is based on need and the possibility to reunify clients with their families.

GOV 100 61

NPO 77 55

1.3 Number of families participating in the Parenting Programme

2 368 1 178 4 140 2 962

More reporting from NPO's resulting from capacity building sessions, sharing of information and awareness campaigns as well as willingness from the parents to participate.

GOV 629 645

NPO 549 3 495

SUB-PROGRAMME: CHILD CARE AND PROTECTION SERVICES (Children’s Act) Objective of Sub-programme: Design and implement integrated programmes and services that provide for the development, care and protection of the rights of children


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To invest in and ensure the provision of quality services to children and youth including those in need of care and protection

Number of vulnerable children provided with services

6 032 9 782 12 569 2 787

The indicator was overachieved because higher number of extension orders were requested and social workers attended to the backlog

Performance Indicator Actual

Achievement 2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1

Number of orphans and vulnerable children receiving Psychosocial Support Services 2 139 2 806 6 106 3 300

More parents attended parenting programs and this led to a realisation that psychosocial support services are needed.

1.2

Number of children awaiting foster care placement New 2 779 3 184 405

Output depends on number of applications received and time to complete placements.

NPO 964

GOV 1 815

37


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1.3 Number of children placed in foster care

2 697 3 357 2 376 -981

The placement of children in foster care depends on the outcome of screening of the prospective foster parents and relevant legislative processes.

NPO 1 078

GOV 2 279

NON STANDARDISED NON FINANCIAL DATA INDICATORS 1.1 Number of children placed in

alternative care i.e. -Temporary safe care,

544 635 599 -36 Placement is based on need

Private temporary safe care parents

388 289 -99

Shelters 247 310 79

1.2 Number of extension orders requested

18 521 11 155 16 566 5 411

The indicator was overachieved because higher number of extension orders were requested and social workers attended to the backlog

NPO 3 831 4 799 968

GOV 7 324 11 767 4 443

1.3 Number of funded NPOs delivering services to children in need of care and protection

44 44 44 0

1.4 Number of abused children who received services by social workers

1 010 840 903 63 Output depends on reported cases. All children receive service.

SUB-PROGRAMME: ECD AND PARTIAL CARE Objective of Sub-programme: Provide comprehensive early childhood development services


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016


to Actual Achievement

for 2015/2016


To invest in and ensure the provision of quality services to early childhood development services to children (0-5 years).

Number of children (0-5 years) who receive quality ECD services 97 628 100 000 98 099 -1 901

Department reviewed all

registered ECD programmes.

Review revealed that the actual

number of children accessing

ECD is less than the planned

output.


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




STANDARDISED NON FINANCIAL DATA INDICATORS 1.1 Number of fully registered

ECD sites 1496 420 192 228

All qualifying sites were registered.

38


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




1.2 Number of partially registered ECD sites

New 1 180 1 613 228 All qualifying sites were registered.

1.3 Number of partially registered sites that become fully registered

New 100 0 -100

ECD do not meet the requirements

for full registration

1.4 Number of children between 0-5 years accessing registered Early Childhood Development programmes

97 628 100 000 106 926 6 926

Department reviewed all registered

ECD programmes. Review revealed

that the actual number of children

accessing ECD is more than the

planned output. 106 926 children

were admitted in ECD centres

1.5 Number of registered partial care sites (excluding ECD) 4 30 24 -6

Actual output is as per outcome of

ECD internal audit 1.6 Number of children accessing

registered partial care sites (excluding ECD)

324 400 740 340 Actual output is as per outcome of

ECD internal audit

1.7 Number of subsidized children accessing registered ECD sites 46 922 47 000 48 893 1 893

Increased funding of sites resulted

in the increase in funded sites,

additional 1 353 children received

subsidy.

1.8 Number of subsidized children accessing registered ECD programmes

new 300 0 300

483 Children are accessing mobile

ECD’s.

NON STANDARDISED NON FINANCIAL DATA INDICATORS 1.1 Number of PC/ECD centres

that are subsidized 941 950 930 20

All qualifying centres were

subsidised

1.2 Number of ECD mobile Units operational in rural areas

3 3 3 0

SUB-PROGRAMME: CHILD AND YOUTH CARE CENTRES Objective of Sub-programme: Provide alternative care and support to vulnerable children


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To secure and support vulnerable children and youth through alternative care.

Number of vulnerable children in need of care and protection at funded Child and Youth Care Centres

70 1 009 1 009 0

39


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




STANDARDISED NON FINANCIAL DATA INDICATORS 1.1 Number of funded child and

youth care centres 42 42 49 0

1.2 Number of children in need of care and protection in funded Child and Youth Care Centres

1 009 1 009 1 009 0

1.3 Number of children in need of care and protection placed in funded Child and Youth Care Centres

70 265 266 1

Placement of children in these centres is based on need assessment versus available programmes

SUB-PROGRAMME: COMMUNITY-BASED CARE SERVICES TO CHILDREN Objective of Sub-programme: Provide protection, care and support to vulnerable children in communities


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To protect, care and support vulnerable children in communities.

Number of vulnerable children in communities provided with services through Isibindi model

1 354 1 860 4 375 2 515 Increase in number of Isibindi sites


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




STANDARDISED NON FINANCIAL DATA INDICATORS 1.1 Number of children accessing

drop-in centres 3 287 5 871 2744 -3 127

More children accessed and benefitted from the services due to more programs being offered at Drop-in Centres.

1.2 Number of CYCW trainees who received training through Isibindi model

204 390 390 0

1.3 Number of children accessing services through the Isibindi model

2 085 1 860 4 375 2 515 Increase in number of Isibindi sites


1.1 Number of funded Isibindi sites

15 24 24 0

1.2 Number of funded Drop-in centres

68 35 35 0

40

2.4.5.4 PROGRAMME 4 – RESTORATIVE SERVICES Strategic Goal: Provide safety nets and community development services (Strategic Goal Statement: To render developmental social welfare services to vulnerable people and groups in collaboration with partners to reduce their vulnerabilities and promote community empowerment) SUB-PROGRAMME: SOCIAL CRIME PREVENTION AND SUPPORT Objective of Sub-programme: Develop and implement social crime prevention programmes and provide probation services targeting children, youth and adult offenders and victims within the criminal justice process

Strategic Objective

Strategic Indicator

Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To reduce crime

Number of children and youth who are in conflict with the law provided with services

1 863 1 800 1 293 -507

The output is dependent on the reported cases of arrested children by SAPS. Assessment is done for all arrested children once they are reported by SAPS.


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1 Number of children in conflict with the law

1 863 1 800 978 -822 Output depends on reported cases.

1.2

Number of children in conflict with the law assessed

1 863 1 800 1 293 -507

The output is dependent on the reported cases of arrested children by SAPS. Assessment is done for all arrested children once they are reported by SAPS.

1.3 Number of children in conflict with the law in secure care centres

178 126 129 3

The output is dependent on the reported cases of arrested children by SAPS. Assessment is done of all arrested children

1.4

Number of children in conflict with the law awaiting trial in secure care centres

178 126 129 3

The output is dependent on the reported cases of arrested children by SAPS. Assessment is done of all arrested children

1.5

Number of sentenced children in secure care centres

New 32 0 -32

The output is dependent on court orders. (sentenced children were transferred to other Provinces)

1.6

Number of children in conflict with the law referred to diversion programmes

898 1 000 632 -368

The output is dependent on court orders and the nature of offences committed by children.

1.7 Number of children in conflict with the law who completed diversion programmes

401 621 328 -293 Successful completion depends on compliance of children and the type of

41


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




programme in which the child is placed.

1.8

Number of stakeholders capacitated on the integrated Social Crime Prevention Strategy

New 60 20 -40

Output not achieved due to other competing priorities.


1.1

Number of children placed in home based supervision

28 53 14 -39

The output is dependent on the number of court orders issued and the number of children identified and recommended to meet the criteria for placement in this programme.

1.2 Number of adult offenders placed in Diversion Programme

1 109 853 1 106 253 The output is dependent on court orders

1.3

Number of Statutory reports compiled

1 980 1 929 1 497 -432

The output is determined by the number and types of reports requested by the courts.

1.4 Number of accredited diversion programmes rendered by funded NPOs

New 4 4 0

1.5

Number of children who benefitted from crime prevention campaigns and early intervention services

New 6 220 3 554 -2 666 The target was not achieved due to withdrawal of some of the NGOs

SUB-PROGRAMME: VICTIM EMPOWERMENT PROGRAMME Objective of Sub-programme: Design and implement integrated programmes and services to support, care and empower victims of violence and crime in particular women and children


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To reduce the risk of sexual and physical violence against women (gender based violence)

Number of women and children provided with VEP services

7 904 8 939 10 524 1 596

The number is determined by the rate of cases referred to Victim Support Centres and District Offices.


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1

Number of funded VEP service sites

45 45 44 -1

Mangaung Child Welfare Services at Tshepong was not funded for VEP services during 2015-2016. It renders services to Children.

42

1.2 Number of victims of crime and violence in funded VEP service sites

7 904 8 928 10 524 1 596 The number of cases reported increased due to public awareness

1.3

Number of victims of crime and violence receiving psycho-social support

3 811 4 100 4 949 849

The number is determined by the rate of cases referred to Victim Support Centres and District offices.

1.4 Number of human trafficking cases identified

New 11 1 -10 No confirmed certified cases reported.

1.5 Total number of victims of human trafficking identified

New 11 0 11 No confirmed certified cases reported.

1.6 Number of human trafficking victims who accessed social services

New 11 1 -10 One alleged cases reported for services.


1.1

Number of perpetrators of domestic violence participating in the perpetrators programme

24 110 26 -84

The number of perpetrators is dependent on referral by the courts and the nature of cases of domestic violence reported.

1.2

Number of victims of (crime and) domestic violence newly placed in registered and funded VEP shelters managed by NPOs

268 309 299 -10

Placement of victims is dependent on the referrals by SAPS and assessment by Social Workers.

1.3 Number of secondary victims of domestic violence receiving counselling services by NPOs

852 533 1 001 468 The number of cases reported increased due to public awareness

1.4

Number of Men and Boys Organisations funded to render Gender Based Violence Prevention Programmes

1 1 1 0

1.5 Number of Men and Boys programmes funded

4 4 4 0

1.6

Number of Beneficiaries reached through Victim Empowerment Awareness Campaigns (e.g. Every Day Heroes)

5 442 4 410 14 596 10 186 Awareness campaigns targeted schools which provided high turnout of learners.

SUB-PROGRAMME: SUBSTANCE ABUSE, PREVENTION, TREATMENT AND REHABILITATION Objective of Sub-programme: Design and implement integrated services for substance abuse, prevention, treatment and rehabilitation


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To reduce substance abuse

Number of children and adults who receive integrated services for prevention, treatment and rehabilitation of substance abuse

33 849 29 736 37 023 7 287

Youth participated in build-up activities towards the commemorations of 16 Days of Activism and World AIDS Day and More activities were performed to raise awareness.

43


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1 Number of children 18 years and below reached through drug prevention programmes

25 257 17 060 24 577 7 517 More activities were performed in order to raise awareness.

1.2

Number of people (19 and above) reached through drug prevention programmes

8 094 11 800 11 799 -1

Youth participated in build-up activities towards the commemorations of 16 Days of Activism and World AIDS Day.

1.3

Number of service users who accessed inpatient treatment services at funded treatment centres

106 464 391 -73

Under achievement is due to few referrals from Court and stakeholders.

1.4 Number of service users who accessed out-patient based treatment services

392 412 256 -156 There were few referrals and voluntary admissions.


1.1

Number of service users (clients) reached through individual counselling by social workers in the community

824 1 102 1 027 -75 Service is rendered on demand and willingness of service users.

-funded NPOs 581 712

-Government 521 315

1.2

Number of professional and non-professional workers trained on substance abuse 224 277 59 -218

Some of the training programmes were postponed due to allocation and placement of new Social Workers in functions.

1.3 Number of schools (Primary and Secondary) reached through prevention services

270 393 183 -210 Due to school programmes.

2.4.5.5 PROGRAMME 5 – DEVELOPMENT AND RESEARCH Strategic Goal: Provide safety nets and community development services (Strategic Goal Statement: To render developmental social welfare services to vulnerable people and groups in collaboration with partners to reduce their vulnerabilities and promote community empowerment) SUB-PROGRAMME: COMMUNITY MOBILISATION Objective of Sub-programme: To build safe and sustainable communities through the creation of strong community networks based on principles of trust and respect for local diversity, and nurturing a sense of belonging and confidence in local people

Strategic Objective

Strategic Indicator

Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016

Deviation from planned

target to Actual

Achievement for 2015/2016


To build empowered and cohesive

Number of people empowered through

11 659 6 050 11 777 5 727 The output was exceeded due to several community consultation sessions held

44

communities community mobilisation programmes

during community outreach


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1

Number of people reached through community mobilization programmes

13 140 6 050 11 777 5 727

The output was exceeded due to several community consultation sessions held during community outreach


1.2 Number of Operation Mikhondza Sessions held

2 5 5 0

SUB-PROGRAMME: INSTITUTIONAL CAPACITY BUILDING AND SUPPORT Objective of Sub-programme: To support NPO registration and compliance monitoring, NPO stakeholder liaison and communication, provide institutional capacity building, manage NPO funding and monitoring and create a conducive environment for all NPOs to flourish

Strategic Objective

Strategic Indicator

Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To develop institutional capacity of NPO`s to partner with the department in service delivery.

Number of NPO’s developed to partner with the department in service delivery

1 627 1 595 1 696 101 Due to roadshows conducted in all Districts more organizations were capacitated


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




STANDARDISED NON FINANCIAL DATA INDICATORS 1.1 Total number of funded NPOs 1 563 1 563 1 563 0

1.2 Number of NPOs capacitated

1 624 1 595 1 696 101 Due to roadshows conducted in all Districts more organizations were capacitated

1.3 Number of funded CBOs 16 16 16 0

1.4 Number of funded CBOs trained

16 16 16 0


1.1

Number of NPOs monitored for compliance

1 466 1 563 938 -625

Limited human capacity within the Department due to moratorium on filling of vacant posts

1.2

Number of NPOs assisted with registration

New 265 290 25

Roadshows conducted by both NDSD and FS DSD at District and Municipal Levels. Registration was done on site

45

SUB-PROGRAMME: POVERTY ALLEVIATION AND SUSTAINABLE LIVELIHOODS Objective of Sub-programme: To provide programmes which promote income formation and self-reliance through sustainable livelihoods

Strategic Objective

Strategic Indicator

Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To implement poverty reduction initiatives inclusive of the provision of food to poor people

Number of people reached through poverty reduction initiatives and DSD feeding programmes

3 262 13 374 15 680 2 306

The output was exceeded because new initiatives were implemented as a result of Community Based Planning, Ward Profiling and also funding of 8 additional CNDCs by National DSD


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1

Number of poverty reduction initiatives supported 113 50 55 5

The output was exceeded because new initiatives were implemented as a result of Community Based Planning and Ward Profiling.

1.2

Number of people benefitting from poverty reduction initiatives

857 2 106 2 359 253

The output was exceeded because new initiatives were implemented as a result of Community Based Planning and Ward Profiling.

1.3 Number of households accessing food through DSD food security programmes

783 5 668 7 243 1 575 This was due to funding of 8 additional CNDCs by National DSD

1.4

Number of people accessing food through food through DSD feeding programmes (centre based)

2 526 11 268 13 321 2 053

This was due to funding of 8 additional CNDCs by National DSD


1.1

Number of poor households participating in food production programmes 990 671 1 597 926

The output was exceeded because more beneficiaries were linked to vegetable gardens through community mobilization programme.

1.2

Number of change agents placed in development programme

581 279 625 346

Overachievement is due to change agents linked to Independent Development Trust at Xhariep District for the cleaning and maintenance of graveyards and old age homes.

46

SUB-PROGRAMME: COMMUNITY BASED RESEARCH AND PLANNING Objective of Sub-programme: Provides communities an opportunity to learn about the life and conditions of their locality and uplift the challenges and concerns facing their communities, as well as their strengths and assets to be leveraged to address their challenges

Strategic Objective

Strategic Indicator

Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To conduct research (profile households) to determine conditions and challenges (evidence) facing households in communities and to lay a foundation for interventions.

Number of households who were profiled in support to improve livelihoods

4 510 5 967 8 362 2 395

Successful overachievement brought by youth conducting profiling through EPWP project.


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1

Number of households profiled

4 683 5 967 8 362 2 395

Successful overachievement brought by youth conducting profiling through EPWP project.

1.2

Number of communities profiled in a ward

31 65 35 -30

This is due to the delay (ensuring compliance processes) in implementing the profiling plan

1.3 Number of Community Based Plans developed

13 27 5 -22 Focus was on household profiling

SUB-PROGRAMME: YOUTH DEVELOPMENT Objective of Sub-programme: Create an environment to help young people to develop constructive, affirmative and sustainable relationships while concurrently providing opportunities for them to build their competencies and needed skills to engage as partners in their own development and that of their communities


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To create a cadre of patriotic youth who will support programmes to create caring communities.

Number of youth developed

887 5 740 5 538 -202 Makwane Youth Centre not operational due to delayed renovations of the facility.

47


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1

Number of youth development structures supported

42 57 86 29

Roadshows for crowd funding and opportunities from other stakeholders

1.2 Number of youth participating in National Youth Service Programme

28 38 33 5 Young people dropped out from training

1.3 Number of youth participating in skills development programmes

710 470 605 135 More opportunities were available from the Stakeholders

1.4 Number of youth participating in youth mobilization programmes

New 4 020 3 963 -57 Participation is voluntary


1.1

Number of youth who are linked to economic opportunities

138 450 816 366

Successful linking relies on availability of economic opportunities within the reporting period. More opportunities realised.

1.2 Number of income generating projects targeting youth

60 22 22 0

1.3

Number of youth accessing services at youth centres. 97 800 154 -646

The target was not achieved as it included the Makwane Youth Centre which is not operational due to delayed renovations of the facility.

SUB-PROGRAMME: WOMEN DEVELOPMENT Objective of Sub-programme: Create an environment to help women to develop constructive, affirmative and sustainable relationships while concurrently providing opportunities for them to build their competencies and needed skills to engage as partners in their own development and that of their communities


Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016


to Actual Achievement

for 2015/2016


To provide programmes for empowerment of women

Number of women empowered

1 290 622 637 15 This was due to funding of 8 additional CNDCs by National DSD


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




STANDARDISED NON FINANCIAL DATA INDICATORS 1.1 Number of women

participating in empowerment programmes

535 622 637 15 This was due to funding of 8 additional CNDCs by National DSD

48

SUB-PROGRAMME: POPULATION POLICY PROMOTION Objective of Sub-programme: To promote the implementation of the Population Policy within all spheres of government and civil society through population research, advocacy, capacity building and by monitoring and evaluating the implementation of the policy

Strategic Objective

Strategic Indicator

Actual Achievement

2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016




To coordinate and manage implementation of population policy across all sectors.

Number of individuals from different sectors who implement population policy in their development plans

108 150 129 21 Attendance is voluntary, only 129 stakeholders honoured the invitation.


2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016





1.1 Number of population capacity development sessions conducted

4 5 5 0

1.2

Number of individuals who participated in population capacity development sessions

701 150 129 21 Only 129 stakeholders honoured the invitation.

1.3

Number of Population Advocacy, information, Education and Communication activities implemented

n/a 5 5 0

1.4 Number of Population Policy Monitoring and Evaluation thematic reports produced

n/a 1 1 0

1.5

Number of Research Projects completed

1 2 1 0

The province is participating in the national contract for the project named 'Factors Associated with Teenage Pregnancy in SA. This project, due to national processes, only commenced in November 2015 and will be completed in the 1st Quarter of 2016/17

1.6

Number of demographic profiles completed 4 5 5 0

The 5 already completed profiles were updated with Census 2011 data

NON STANDARDISED NON FINANCIAL DATA INDICATORS 1.1 Number of capacity building

trainings sessions conducted 4 5 5 0

49

Strategy to overcome areas of under performance The department established strategic and operational risks. A Service Delivery Improvement Plan focussing on Non-Profit organisations (NPOs) was developed and submitted to the Office of the Premier and the Department of Public Service Administration. Linking performance with the budget Refer to the appropriation statement

50

2.4.6 Summary of financial information

Departmental Receipts Collection of departmental revenue

Departmental receipts Estimate 2012/13 Actual R’000

2013/14 Actual R’000

2014/15 Actual R’000

2015/16 Target R’000

2015/16 Actual R’000

% Deviation

R’000 R’000 R’000 R’000 R’000 R’000

Tax receipts

0 0 0 0 0 0

Sales of goods and services produced by department

552 607 622 635 729 115%

Transfers received

120

Fines, penalties and forfeits

Interest, dividends and rent on land

51 146 20 186 930%

Sales of capital assets

Transactions in Financial Assets 718 1 104 2 957 974 772 79%

Total 1 390 1 762 3 725 1 629 1 687 1%

Report on rollovers from previous financial year From the 2014/15 to 2015/16 financial year, the following roll overs has been requested: Infrastructure Enhancement Programme 4: Restorative Services

R1 735 million has been rolled over for final payment to the contractor of the Thabo Mofutsanyana Secure Care Centre.

Conditional Grants Programme 4: Restorative Services

R2 million has been rolled over for the Substance Abuse Treatment Grant to pay invoices received in the previous financial year but not paid.

Programme 5: Development and Research

R0.735 million has been rolled over for the EPWP Integrated Grant for payment of invoices outstanding at year end for the Makwane Youth Centre.

51

Virements between the main appropriations 1st Adjustment

FROM: TO:

Programme Motivation Amount R’000


Programme 2 (1 386) Programme 1 1 386

Compensation of Employees

The Office on the Rights of Children was transferred to the Department from the Department of the Premier. Initially this allocation was done under Programme 2, Social Welfare Services. Staff were transferred from the Department of the Premier at the beginning of the financial year and placed under Programme 1, Administration. A Virement was done from Programme 2 to Programme 1 within Coe and within Goods and Services.

(1 309)


The Office on the Rights of Children was transferred to the Department from the Department of the Premier. Initially this allocation was done under Programme 2, Social Welfare Services. Staff were transferred from the Department of the Premier at the beginning of the financial year and placed under Programme 1, Administration. A Virement was done from Programme 2 to Programme 1 within Coe and within Goods and Services.

1 309

Goods and Services

(77) Goods and Services

77

Percentage of programme budget -1% 1%



The Office on the Rights of Children was transferred to the Department from the Department of the Premier. It was initially placed under Special Programmes in Programme 1, Administration. A decision was taken by the sector that it must form part of the sub-programme Community-based Care Services for Children in Programme 3.

(1 309)



1 309

Goods and Services


77



Goods and Services

Cellular phone budget and expenditure were re-classified as finance leases.

(4 254) Purchase of Capital Assets


4 254


Programme 1 (643) Programme 1 643

Goods and Services

Funds were shifted to procure IT equipment mainly for Social Workers.

(643) Purchase of Capital Assets


643

52

FROM: TO:



Percentage of programme budget 0% 0%


Transfers and Subsidies

The current allocated budget is not sufficient to fund all qualifying ECD centres. Uncommitted transfer funds within other sub-programmes in Programme 3 have been identified and will be shifted to the sub-programme ECD and Partial Care.

(1 300) Transfers and Subsidies


1 300




The current allocated budget is not sufficient to fund all qualifying ECD centres. Uncommitted transfer funds within Programme 2 have been identified and will be used to fund the projected over-expenditure in the sub-programme ECD and Partial Care in Programme 3.



2 400




The Beyers Naude Victim Empowerment and Rehabilitation Centre in Clarens has been completed and funds are needed for the operationalization. Savings from Transfer Payments will be reprioritized to procure goods and services items for the Centre.

(72) Transfers and Subsidies


72




DSD, as part of Services to Older People encouraging Active Aging, annually hosts the National Golden Games. 150 Older Persons from the FS will participate in this years’ games in October 2015 in Kimberley. Funds are needed for accommodation, clothing and transport. Uncommitted transfer funds will be used to fund this expenditure.


DSD, as part of Services to Older People encouraging Active Aging, annually hosts the National Golden Games. 150 Older Persons from the FS will participate in this years’ games in October 2015 in Kimberley. Funds are needed for accommodation, clothing and transport. Uncommitted transfer funds will be used to fund this expenditure.

1 200

53

FROM: TO:






Funds are needed for urgent maintenance to be done at two of the Old Age Homes (Thekolohelong and Boiketlong) for which the department is responsible

(1 892) Goods and Services


1 892




Funds are needed for urgent maintenance to be done at two of the Secure Care Centres (Matete Matches and Winkie Direko Secure Care Centre) for which the department is responsible. A19



1 300




KPMG developed a costing model which was approved by court and as a result needs to be contracted as a service provider for roll-out of training on the court approved funding and costing models. A quotation of R4.5m over a period of 18 months was received from KPMG. To fund this, funds from CoE will be shifted to Goods and Services.



2 000


TOTAL (17 833) 17 833

Special / 2nd Adjustment FROM: TO:



Programme 1 (2 000) Programme 1 100

Compensation of Employees Percentage of programme budget 0%

Under spending due to slow progress with the filing of advertised posts will be used to cover a shortfall on HH.

(2 000) Households Under spending due to slow progress with the filing of advertised posts will be used to cover a shortfall on HH.

100

Percentage of programme budget 0%

Programme 2 450

54

FROM: TO:



Households Under spending due to slow progress with the filing of advertised posts will be used to cover a shortfall on HH.

450


Programme 3 250


250


Programme 4 100


100


Programme 5 1 100


1 100


Percentage of programme budget 0.8% Percentage of programme budget 0%

TOTAL (2 000) Total 2 000

Departmental Expenditure

R’000 2015/16 Section 40 projection

Adjustment Appropriation

Final Appropriation

Actual expenditure as at 31 March 2016

Deviation

Administration 240 515 233 215 236 215 235 538 99.7%

Social Welfare Services

185 262 181 926 181 926 181 849 100%

Children and Families 367 216 365 982 365 282 363 789 99.5%

Restorative Services 115 265 122 039 120 039 107 696 89.7%

Development and Research

111 816 114 651 114 351 113 819 99.5%

TOTAL 1 020 074 1 017 813 1 017 813 1 002 691 98.5%

55

Transfer payments R370 248 901 were transferred as follows during 2015/16 financial year: Non Profit Organizations R367 868 317 Departmental Agencies and Accounts (TV licenses) R 4 175 Households R 1 880 362 Programme 2: Social Welfare Services NPI (excluding conditional grants)

Sub Programme Amount R’000

Older persons 39 090

Disabilities 20 027

HIV/AIDS 18 104

Programme 3: Children and Families NPI (excluding conditional grants)


Care and services to families 4 271

Child care and protection 31 117

ECD & Partial Care 181 297

Child and Youth Care Centres 23 382

Community-based care services for children 11 253

Programme 4: Restorative Services NPI (excluding conditional grants)


Crime prevention and support 3 526

Victim empowerment 7 308

Substance abuse, prevention and rehabilitation 6 209

Programme 5: Development and Research NPI (excluding conditional grants)


Poverty alleviation and sustainable livelihoods 9 599

Youth Development 4 152

Women development 2 249

Public Entities Not applicable Conditional grants and earmarked funds In the 2015/2016 financial year the department received the following conditional grants:

56

Programme 3: Children and Families The Office on the Rights of Children was transferred to the Department from the Department of the Premier. R1 386 000 has been allocated for Compensation of Employees and Goods and Services.


Office on the Rights of Children 0

Programme 4: Restorative Services

Infrastructure Enhancement (Thabo Mofutsanyana Secure Care Centre): R1.735 million has been rolled over from 2014/15 for final payment to the contractor of the Thabo Mofutsanyana Secure Care Centre.

Substance Abuse Treatment Grant: The Department was allocated R6.5 million in the original allocation of the construction of a Drug Treatment Centre in the Province. R2 million was rolled over from 2014/15 financial year for the payment of invoices received in the previous financial year but not paid. During the special adjustment in March 2016 the Department received an additional R6 million from the Northern Cape towards this project


Substance Abuse Treatment Grant 3 500

Infrastructure Enhancement (TM Secure Care Centre) 1 631


Social Sector EPWP Incentive Grant for Provinces: R6.312 million has been allocated for payment of stipends to beneficiaries of Community Nutrition Distribution Centres (CNDC’s), beneficiaries in the Isibindi Programme and Care Givers for Disabled Children in Day Care Centres.

EPWP Integrated Grant for Provinces: R0.735 million has been rolled over for the payment of invoices in respect of renovations at the Makwane Youth Centre.


Social Sector EPWP Incentive Grant for Provinces 6 284

EPWP Integrated Grant for Provinces 433

Capital investment, maintenance and assets management Capital investments The following projects were budgeted for under the Infrastructure Enhancement allocation:

Name of Project

Type of Project

District Professional Team

Contractor

Project Start

Estimated Completion

date

Remarks

Thabo Mofutsa-

New Asset Thabo Mofutsa-

DMV Harrismith

RADM Constru

2007 2014 Project finalised.

57

nyana Secure Care Centre

nyana (Pty) Ltd ction Cc R1, 735m rolled over from 2014/15 for final payment to the contractors

Beyers Naude Victim Empower-ment and Rehab Centre

Maintenance and Repair

Lejwe-leputswa

2015 2016 R1.455m allocated in the original budget



TM Secure Care Centre 1 631

Beyers Naude Victim Empowerment and Rehab Centre 1 041

58

2.5 PART C: Corporate Governance 2.5.1 Introduction The department has developed policies, user manuals and established oversight committees to ensure good governance, these are reported below. 2.5.2 Risk Management The Department has established a fully effective Risk Management Committee which consists of Executive and Senior Management. Meetings were convened three times during the current financial period. The Risk Management Unit and the Committee, reviewed Risk Management Charter, Policy and Strategy with reference to the Public Sector Risk Management Framework and Provincial Treasury Circulars. Provincial Treasury provided results on Key Performance Indicators and the following were the outcomes:

Committee 2015/16 (1st semester)

2015/16 (2nd semester)

Compliance Rate Achieved

Target Compliance Rate Achieved

Target

Risk Management Unit/.

91%

85%

97%

85%

Risk Management Committee

88%

85%

98%

85%

The improvement plans for the above have been drafted and submitted to Treasury for monitoring. 2.5.3 Fraud and Corruption All SMS members have signed Code of Good Governance and disclosure forms. The department has developed and adopted a Fraud and Corruption Prevention Strategy. Fraud and corruption cases are presented in both the Departmental Risk and Audit Committees. An Anti-Fraud and Corruption committee has been established. Fraud risk register has been developed and approved. 2.5.4 Minimising Conflict of Interests. All SMS members submitted disclosure forms and declaration of secrecy forms are completed by officials serving in committees dealing with procurement. Officials with private interests are required to seek approval from the Accounting Officer and any conflict of interest is dealt with according to prescripts.

59

2.5.5 Code of Conduct All SMS members have signed the Code of Good Governance and which have been cascaded to all lower categories of staff. The code deals with issues of leadership, financial and performance management and governance. The department has appointed an Ethics Officer to assist with ensuring all matters related to Ethics, Governance and Good Conduct are adhered to. In the event of breach of the Code of Conduct all applicable guiding policy prescripts are used to address the nature of misconduct or neglect. Code of conduct is also discussed at induction workshops for newly appointed officials. 2.5.6 Health Safety and Environmental Issues The department has a Health and Environmental Safety Officer with concomitant committees. Non-compliance to health and safety standards at buildings is conducted and reported. All Legal appointments, i.t.o 16.1; 16.2; etcetera, appointments) required by the Act have been done. Risk assessments and audits are conducted. 2.5.7. Portfolio Committees Three meetings of the Portfolio Committee were held during the year under review wherein the Annual Report and Performance Reports for three quarters were presented. 2.5.8. SCOPA Resolution Attached as Annexure A 2.5.9. Prior modifications to audit reports None 2.5.10. Internal Control Unit None 2.5.11 Internal Audit and Audit Committee Internal Audit played a key role in enhancing the control environment by providing reasonable assurance on the risk, governance and internal control. Audit plans were based on high risk areas in the department and progress on these were monitored by the Audit Committee. Internal Audit focussed on the following areas:

Information Technology

Security Management

Corporate Services and Governance

Risk Management

Transport Management

Transfer Payments

Predetermined Objectives (4 quarters)

Follow-up Audit on previously issued Internal Audit Reports

Follow up on action plan AGSA matters

60

Consultancy Services o Coordinate Regularity Audits o Management Performance Assessment Tool (MPAT) o Propac Resolutions o Treasury KPI/KCM Reporting

2.5.12 AUDIT COMMITTEE REPORT FOR THE YEAR ENDED 31 MARCH 16

We are pleased to present our final report for the financial year ended 31 March 2016.

Audit Committee Members and Attendance:

The Audit Committee consists of the members listed hereunder and should meet at least four (4) times per annum as per its approved terms of reference. During the current year, four (4) meetings were held as follows:

Legend:

: Member attended the meeting

: Member tendered an apology

Audit Committee Responsibility

The Audit Committee also reports that it has adopted appropriate formal terms of reference as its audit committee charter, has regulated its affairs in compliance with this charter and has fully discharged all its responsibilities as contained therein.

In terms of Treasury Regulations 3.1.10, the audit committee has amongst others, reviewed the following:

(a) Effectiveness of the internal control systems; (b) Effectiveness of the internal audit function; (c) Risk areas of the institution’s operations to be covered in the scope of internal and

external audits;

Names Dates of meetings

26 May 2015 28 July 2015 5 November 2015

18 March 2016

Prof. S Perumal

Chairperson

Mr. N.A Dzuguda

Mr. L Shabe

Adv. J Lubbe (SC)

61

(d) Adequacy, reliability and accuracy of the financial and performance information provided to management and other users of such information;

(e) Any accounting and auditing concerns identified as a result of internal and external audits;

(f) The department’s compliance with legal and regulatory provisions and (g) The activities of the internal audit function, including its annual work programme,

coordination with the external auditors, the reports of significant investigations and the responses of management to specific recommendations.

The effectiveness of internal control

The system of internal control was not entirely effective for the year under review, as compliance with prescribed policies and procedures were lacking in certain instances. During the year under review, several instances of non-compliance were reported by Internal Auditors that indicates shortfalls in the functioning of controls, however there are considerable improvements as management put in place control measures to reduce the risks to acceptable tolerance levels.

The quality of in-year management and monthly/quarterly reports submitted in terms of the PFMA and the Division of Revenue Act.

The Audit Committee has reviewed all quarterly financial reports and is satisfied with the content and quality of quarterly reports prepared and issued by the Accounting Officer of the Department during the year under review.

The Committee has also reviewed the quarterly performance reports and would like to commend management regarding improvements in management of predetermined objectives.

Management is also commended for strengthening internal controls related to Transfer Payments to NPOs, the latter provides assurance that funded organisations utilise funds for intended purpose in compliance with Treasury Regulations 8.4.1.

Evaluation of Financial Statements

The Audit Committee has performed the following:

reviewed and discussed the draft annual financial statements before submission to Auditor-General with the Accounting Officer, these statements have been prepared in accordance with the preparation guide and format supplied by the Treasury, in compliance with applicable laws and regulations;

has reviewed the Auditor-General’s draft audit; management report and management’s responses thereto;

reviewed the significant adjustments which resulted from the audit

has reviewed any changes in accounting policies and practices;

has reviewed the departments compliance with legal and regulatory provisions;

reviewed the quality and timeliness of financial information submitted to the Committee during the year and

62

has reviewed the information on predetermined objectives to be included in the annual report,

Internal Audit and Risk Management

The Audit Committee is satisfied that the Internal Audit and Risk Management functions are operating effectively, however, there are instances where matters raised by Internal Audit still need to be addressed by management. The appointment of a Manager in Internal Audit needs to be given urgent attention. Use of work of Internal Audit by the Auditor-General is noted.

Auditor-General South Africa

The Audit Committee met with the Auditor-General South Africa. The Committee commends management and the Auditor General for commitment to the audit process by holding weekly Audit Steering Committee meetings to ensure smooth flow of the audit process. The Committee concurs that its report can be read with the report of the Auditor General.

______________________________

Chairperson of the Audit Committee

31 August 2016

63

ANNEXURE A (SCOPA RESOLUTIONS)

PROGRESS ON RESOLUTION 8/ 2014

1. Performance Information

The Portfolio Committee resolved that the

Accounting Officer should:

Departmental Response

a. Ensure certification by management that

the performance reports and

documentation has been checked and

verified for correctness.

• The process for certification of reports after

conducting reviews is as follows:

a) District Managers signs of district reports.

b) Chief Directors signs off their consolidated

performance reports.

c) Integrated M&E signs off quarterly

departmental reports.

d) HOD signs off the departmental reports which

are submitted to Provincial and National

Treasury. HOD always sign off reports

• The challenges experienced relates to inclusion

of information on files after reviews and

validations due to lack of proper registry, to

address this problem the department has

decided to centralised files for performance

information to provincial office.

b. Ensure proper review of performance

information is executed to ensure accuracy

before inclusion in the quarterly

performance reports

An Annual schedule of performance reviews and

validations is developed and circulated early in

the year.

• The Sub Programme Integrated M&E has

developed its own electronic reporting system to

address the problems of errors in counting. The

system is yet to be rolled out throughout the

province.

• The Performance Information Handbook was

developed which defines and guide processes of

M&E for easy reference of staff. The training was

done in the fourth quarter.

• Further training of staff on monitoring and

records management will be prioritised.

64

• Filling of critical vacancies in Integrated M&E

will be prioritised. Two Practitioners for M&E

namely Maria Phosholi, Phokwane Moletsane

and Assistant Manager Sipho Mfecane were

transferred to the M& E Unit. A request was done

through HR for filling of the posts of Evaluation

Specialist and Two Practitioners.

3. Oversight of Non-profit organisations

The Portfolio Committee resolved that:

a. The District Managers should implement

effective monitoring systems on NPOs to

ensure transfers are spent for intended

and effective service delivery is taking

place.

A monitoring and evaluation checklist for all

funded Non-profit organisations used to verify

whether allocated funds were used by NPOs for

purpose intended for, was provided to Provincial

Treasury during the visit.

Paragraph 2 of the 2015/16 MOA received from

the department also gives a budget breakdown

on the nature of items an organisation should

spent for the financial year in question. In case of

any deviation from the items listed on the MOA,

organisations request a deviation or provide

reasons for the deviation.

-During the departmental visit on 10 December

2015 it was established that the department had

conducted the monitoring of the NPOs during

October 2015 and November 2015, the

monitoring of the NPOs was conducted by the

district offices, the service files are therefore kept

at district offices.

Processes have been put in place by the

Department to evaluate NPO organisations via

Process notes on services as well as financial

evaluation.

c. Agreements are signed with the NGOs to

ensure conditions are clearly defined

Signed MOAs have been received and filed per

district.

By the end of December 2015 Memorandum of

Agreement of the total 939 approved ECDs all

were received. 98% of all other NPOs have also

been received. The outstanding is due to the

Department still investigating the governance of

65

these organisations.

The department updated Provincial Treasury on

28th January 2016 and it was resolved that we

will have monthly meetings.

d. Required reports and financial statements

submitted by NGOs are effectively

evaluated and deficiencies are properly

addressed.

The department conducted the monitoring of the

NPOs Income and Expenditure statement during

the 4th quarter. The function of monitoring is

conducted by the district offices. The financial

files are also kept at the district offices.

Furthermore the Income and Expenditure

template has also been designed by the

department which clearly outlines the nature of

expenditure items to be reported for the months

in question.

The department indicated that there are some

districts that have complied with the due dates of

the 15th (following the month under review),

however a statistical report could not be

provided on the total number of NPOs that have

complied.

It was resolved that as of the new financial year

assessment of Income and Expenditure

statements submitted by NPOs will be monitored

on a monthly basis by District Offices.

66

2.6 PART D: HUMAN RESOURCE MANAGEMENT

2.6.1 Legislature that govern Human Resource Management Human Resource Management is governed by the following Policy Documents:

Constitution of the RSA, Act 108 of 1996 Public Service Act, 1994, Chapter I Part II (B.2) Public Service Regulations, 2001 (as amended) Employment Equity Act, 55 of 1998 Occupational Health and Safety Act 85 of 1993 Regulations, Compensation for Occupational Diseases and Injuries Act, No 130 of 1993 Basic Conditions of Employment Act 75 of 1997

2.6.2 Introduction Human Resource Recruitment

The Department advertised 404 posts in the year under review. A need arose in the year to review and monitor spending on Compensation of Employees,

which lead to a National Directive and subsequent Provincial Moratorium on filling of posts. As a result, only 20 were filled. The Moratorium requires

careful identification of critical posts for filling, to be submitted in the form of an Annual Recruitment Plan, but allows also for ad-hoc requests for filling of

posts vacated via normal attrition. The Recruitment Plan will be submitted in the new Financial Year after new priorities have been set, inclusive of posts

not filled.

HR Plan Review (Implementation Report)

A Human Resources Plan (5 year period) has been completed and reviewed and an Implementation Progress Report will be duly submitted to the Director

General in the next financial year. The Plan outlines and forecasts Human Resources needs of the Department over a period of 5 years.

Employment Equity (EE)

The EE Plan and Report have been duly completed and submitted as per legislation. The Department is favourably positioned in relation to targets for

Disability (2%) and Gender at Senior Management level (50%). A Database is ready to feed into the Job Access Framework currently under development by

the Special Programmes Unit of the Department.

67

Conditions of Service

There has been tremendous improvement with Incapacity Leave Management, Housing, Pensions and Injury on Duty (IOD), particularly with Pensions due

to On-line Pension Administration. The areas that need improvement are in Incapacity Leave Management (Auditing needed as there is a lag between

District Offices and Provincial Office) and IOD. Regarding IOD, staff needs training to ensure compliance processing and pay-outs. Training is arranged and

all outstanding cases will be dealt with accordingly.

Personnel Administration

This section deals with Leave, Long Service, Appointments and Terminations. Leave Audits are done, however there have been delays in capturing of leave

in certain instances throughout the year. The Department envisages processing leave within two weeks and to that end, a benchmark system for processing

leave will be in place to clear delays.

HIV & AIDS AND TB Management Program

The workplace ‘Know your HIV Status’ campaign coupled with Awareness and Education as required by the HIV & AIDS National Strategy of 2012/16, was

conducted and a 100% of the set annual target for employees (Males and Females) in all offices in the Province was achieved. No employees tested positive

or were referred for clinical diagnosis of TB.

Health & Productivity Management

In relation to the target for the year under review, a 100% Health Screenings on employees for Chronic or Non-Communicable illnesses, namely, High blood

Pressure, Diabetes, Obesity, Cholesterol and Mental Illnesses was achieved. Of those employees screened, 1.4% was enrolled with the Disease

Management Program of GEMS.

Safety, Health, Environment, Risk Quality Management (SHERQ)

A 100% of the inspections planned were achieved and 5 service points were declared unsafe. All necessary structures to ensure compliance with Legislation

and Policy are in place, namely, OHS Representatives and Committees, First Aiders and Fire Marshalls.

Wellness Management

The wellness pillar focuses on Health Promotion, Recreational Activities, Financial Wellness and Psycho-Social Stressors. A 100% was achieved in all the said

areas.

Funding tends to be a challenge with regard to Human Resource matters and the Directorates are understaffed and posts need to be filled.

68

2.6.3 Human Resources Oversight Statistics 2.6.3.1 Personnel related expenditure The following tables summarises the final audited personnel related expenditure by programme and by salary bands: Table 3.1.1 Personnel expenditure by programme Programme Total

Expenditure (R'000)

Personnel Expenditure (R'000)

Training Expenditure (R'000)

Professional and Special Services (R'000)

Personnel Expenditure as a % of total expenditure

Average personnel Cost per Employee (R'000)

Administration 236 215 160 407 2 207 0 68% 273

Social welfare services 181 028 92 429 0 0 51% 268

Children and families 365 282 107 020 0 0 29% 277

Restorative services 120 039 78 186 0 0 65% 294

Development & research 114 351 88 144 0 0 77% 186

TOTAL 1 017 813 526 169 2 207 0 52% 256

Table 3.1.2 Personnel costs by salary band Salary Band Personnel Expenditure

(R'000) Percentage of total personnel cost

Number of employees

Average per employee (R'000)

Lower skilled (Levels 1-2) 47 676 9 351 135 829

Skilled (Levels 3-5) 130 602 24.8 717 182 151

Highly skilled production (Levels 6-8) 192 735 36.6 666 289 392

Highly skilled supervision (Levels 9-12) 106 466 20.2 190 560 347

Senior management (Levels 13-16) 33 939 6.4 29 1 170 310

Contract (Levels 1-2) 288 0.1 2 144 000

Contract (Levels 3-5) 1 104 0.2 3 368 000

Contract (Levels 6-8) 4 178 0.8 9 464 222

Contract (Levels 9-12) 2 376 0.5 3 792 000

Periodical Remuneration 2 933 0.6 113 25 956

TOTAL 522 297 99.1 2 083 250 743

69

Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme

Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by Salary band

Programme Salaries Overtime Home Owners Allowance Medical Aid

Amount (R'000)

Salaries as a % of Personnel Cost

Amount (R'000)

Overtime as a % of Personnel Cost

Amount (R'000)

HOA as a % of Personnel Cost

Amount (R'000)

Medical Aid as a % of Personnel Cost

Administration 110 433 68% 2 632 1.6% 6 565 4.1% 8 396 5.2%

Social Welfare Services 65 772 70.6% 610 0.7% 3 991 4.3% 5 154 5.5%

Children and Families 74 567 70.4% 698 0.7% 4 616 4.4% 6 024 5.7%

Restorative Services 55 651 70.2% 478 0.6% 3 532 4.5% 4 561 5.8%

Development and Research 61 104 69.2% 180 0.2% 5 142 2.8% 5 602 6.3%

TOTAL 367 527 69.7% 4 598 0.9% 23 846 4.5% 29 737 5.6%

Programme Salaries Overtime Home Owners Allowance Medical Aid

Amount (R'000)

Salaries as a % of Personnel Cost

Amount (R'000)

Overtime as a % of Personnel Cost

Amount (R'000)

HOA as a % of Personnel Cost

Amount (R'000)

Medical Aid as a % of Personnel Cost

Lower skilled (Levels 1-2) 30 281 63,4 301 0,6 4 755 10 4 969 10,4

Skilled (Levels 3-5) 83 348 63,7 2 289 1,7 8 857 6,8 11 924 9,1

Highly skilled production (Levels 6-8) 138 366 71,4 1 746 0,9 7 682 4 9 548 4,9

Highly skilled supervision (Levels 9-12) 80 982 74,7 254 0,2 1 944 1,8 2 883 2,7

Senior management (Levels 13-16) 27 750 78,5 0 0 520 1,5 362 1

Contract (Levels 1-2) 270 93,8 0 0 7 2,4 4 1,4

Contract (Levels 3-5) 1 090 98,6 8 0,7 0 0 0 0

Contract (Levels 6-8) 3 362 80,4 0 0 83 2 49 1,2

Contract (Levels 9-12) 2 078 83,6 0 0 0 0 0 0

TOTAL 367 527 69,7 4 598 0,9 23 848 4,5 29 739 5,6

70

2.6.3.2 Employment and Vacancies The tables below summarises the position with regard to employment and vacancies: 3.2.1 Employment and vacancies per programme

Programme Number of Posts


Vacancy Rate


Administration 589 518 12.05% 7

Social welfare services 797 745 6.52% 26

Specialist Social Services 338 301 10.95% 1

Development and research 428 398 7.01% 0

TOTAL 2152 1962 8.83% 34

Table 3.2.2 Employment and vacancies by salary band

Salary Band Number of Posts on approved establishment


Vacancy Rate

Number of employees additional to the Establishment

Lower skilled (Levels 1-2) 355 351 1.13% 4

Skilled (Levels 3-5) 726 702 3.31% 23

Highly skilled production (Levels 6-8) 731 677 7.39% 4

Highly skilled supervision (Levels 9-12) 294 191 35.03% 3

Senior management (Levels 13-16) 35 30 14.29% 0

Contract (Levels 3-5) 4 4 0 0



TOTAL 2152 1962 8.83% 34

Table 3.2.3 Employment and vacancies by critical occupation

Critical Occupations Number of Posts on approved establishment


Vacancy Rate Number of Posts Filled Additional to the Establishment

Administrative related, Permanent 141 94 33.33% 7

71




Auxiliary and related workers, Permanent 139 139 0 12

Building and other property caretakers, Permanent 5 5 0 0

Bus and heavy vehicle drivers, Permanent 0 0 0 0

Cleaners in offices workshops hospitals etc., Permanent 152 148 2.63% 0

Client inform clerks(switchboard reception inform clerks), Permanent 16 16 0 0

Communication and information related, Permanent 4 4 0 0

Community development workers, Permanent 122 99 18.85% 1

Computer programmers., Permanent 1 1 0 0

Finance and economics related, Permanent 4 1 75% 0

Financial and related professionals, Permanent 12 10 16.67% 0

Financial clerks and credit controllers, Permanent 62 50 19.35% 0

Food services aids and waiters, Permanent 11 11 0 0

General legal administration & rel. professionals, Permanent 0 0 0 0

Head of department/chief executive officer, Permanent 1 0 100% 0

Household and laundry workers, Permanent 29 29 0 0

Household food and laundry services related, Permanent 2 2 0 0

Housekeepers laundry and related workers, Permanent 2 2 0 0

Human resources & organisational development & related prof, Permanent 6 6 0 0

Human resources clerks, Permanent 24 24 0 0

Human resources related, Permanent 12 4 66.67% 0

Information technology related, Permanent 0 0 0 0

Library mail and related clerks, Permanent 16 16 0 0

Light vehicle drivers, Permanent 20 20 0 0

Logistical support personnel, Permanent 11 4 63.64% 0

Material-recording and transport clerks, Permanent 14 12 14.29% 0

Messengers porters and deliverers, Permanent 258 257 0.39% 4

Motor vehicle drivers, Permanent 1 1 0 0

Nursing assistants, Permanent 29 29 0 6

Occupational therapy, Permanent 1 1 0 0

Other administrative & related clerks and organisers, Permanent 80 75 6.25% 1

72




Other administrative policy and related officers, Permanent 46 46 0 0

Other information technology personnel., Permanent 5 4 20% 0

Other occupations, Permanent 1 1 0 0

Probation workers, Permanent 3 3 0 0

Professional nurse, Permanent 17 14 17.65% 1

Risk management and security services, Permanent 0 0 0 0

Secretaries & other keyboard operating clerks, Permanent 18 15 16.67% 0

Security guards, Permanent 16 16 0 0

Security officers, Permanent 246 242 1.63% 0

Senior managers, Permanent 32 29 9.38% 0

Social sciences related, Permanent 8 8 0 0

Social sciences supplementary workers, Permanent 89 89 0 0

Social work and related professionals, Permanent 486 426 12.35% 2

Trade/industry advisers & other related profession, Permanent 0 0 0 0

Youth workers, Permanent 10 9 10% 0

TOTAL 2152 1962 8.83% 34

Table 3.3 Job Evaluation by Salary Band The following table summarizes the number of jobs that were evaluated and also provides statistics on the number of posts that were upgraded or downgraded:

Salary Band Number of Posts

Number of Jobs Evaluated

% of Posts Evaluated

Number of Posts Upgraded

% of Upgraded Posts Evaluated

Number of Posts Downgraded

% of Downgraded Posts Evaluated

Lower skilled (Levels 1-2) 0 0 0 0 0 0 0

Skilled (Levels 3-5) 0 0 0 0 0 0 0

Highly skilled production (Levels 6-8) 0 0 0 0 0 0 0

Highly skilled supervision (Levels 9-12) 0 0 0 0 0 0 0

Senior Management Service Band A 0 0 0 0 0 0 0

Senior Management Service Band B 0 0 0 0 0 0 0

Senior Management Service Band C 0 0 0 0 0 0 0

Senior Management Service Band D 0 0 0 0 0 0 0

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Salary Band Number of Posts

Number of Jobs Evaluated

% of Posts Evaluated

Number of Posts Upgraded

% of Upgraded Posts Evaluated

Number of Posts Downgraded

% of Downgraded Posts Evaluated

Contract (Levels 1-2) 0 0 0 0 0 0 0



Contract (Levels 9-12) 0 0 0 0 0 0 0

Contract (Band A) 0 0 0 0 0 0 0

Contract (Band B) 0 0 0 0 0 0 0

Contract (Band C) 0 0 0 0 0 0 0

Contract (Band D) 0 0 0 0 0 0 0

TOTAL 2125 0 0 0 0 0 0

Table 3.3.2 Profile of employees whose positions were upgraded due to their posts being upgraded

Beneficiary African Asian Coloured White Total

Female 0 0 0 0 0

Male 0 0 0 0 0

Total 0 0 0 0 0

Employees with a Disability 0 0 0 0 0

Table 3.3.3 Employees with salary levels higher than those determined by job evaluation by occupation

Occupation Number of Employees

Job Evaluation Level Remuneration Level

Reason for Deviation

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

Percentage of Total Employment 0 0 0 0

Table 3.3.4 Profile of employees who have salary level higher than those determined by job evaluation Beneficiaries African Asian Coloured White Total

Female 0 0 0 0 0

Male 0 0 0 0 0

Total 0 0 0 0 0

Employees with a Disability 0 0 0 0 0

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Total Number of Employees whose remuneration exceeded the grade determined by job evaluation in 2015/2016 0

2.6.3.4 Employment changes The following tables provide a summary of turnover rates by salary band and critical occupations Table 3.4.1 Annual turnover rates by salary band Salary Band Number of employees

at beginning of period April 2015

Appointments and transfers into the department

Terminations and transfers out of the department

Turnover rate

Lower skilled (Levels 1-2) 373 0 5 1,3

Skilled (Levels 3-5) 725 0 32 4,4

Highly skilled production (Levels 6-8) 641 45 22 2,4

Highly skilled supervision (Levels 9-12) 190 0 7 3,7

Senior Management Service Bands A 24 0 0 0

Senior Management Service Bands B 5 0 0 0

Senior Management Service Bands C 0 0 0 0

Senior Management Service Bands D 2 0 0 0

Contracts (Levels 1-2) 0 3 0 0

Contracts (Levels 3-5) 2 2 1 50

Contracts (Levels 6-8) 7 0 2 28,6

Contracts (Levels 9-12) 3 1 1 33,3

TOTAL 1972 51 70 3,5

Table 3.4.2 Annual turnover rates by critical occupation Critical occupation Number of employees

at beginning of period April 2015



Turnover rate

Administrative related, Permanent 108 1 4 3,7

Auxiliary and related workers, Permanent 144 0 7 4,9

Building and other property caretakers, Permanent 6 0 1 16,7

Bus and heavy vehicle drivers, Permanent 1 0 0 0

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Critical occupation Number of employees at beginning of period April 2015



Turnover rate

Cleaners in offices workshops hospitals etc., Permanent 152 3 7 4,6

Client inform clerks(switchboard reception inform clerks), Permanent 16 0 0 0

Communication and information related, Permanent 5 0 1 20

Community development workers, Permanent 104 0 5 4,8

Computer programmers., Permanent 1 0 0 0

Finance and economics related, Permanent 2 0 0 0

Financial and related professionals, Permanent 13 0 0 0

Financial clerks and credit controllers, Permanent 51 1 0 0

Food services aids and waiters, Permanent 13 0 1 7,7

Head of department/chief executive officer, Permanent 1 0 0 0

Household and laundry workers, Permanent 35 0 6 17,1

Household food and laundry services related, Permanent 2 0 0 0

Housekeepers laundry and related workers, Permanent 2 0 0 0

Human resources & organisational development & relate prof, Permanent 6 0 0 0

Human resources clerks, Permanent 24 0 0 0

Human resources related, Permanent 4 0 0 0

Library mail and related clerks, Permanent 17 0 0 0

Light vehicle drivers, Permanent 21 0 1 4,8

Logistical support personnel, Permanent 4 0 0 0

Material-recording and transport clerks, Permanent 10 0 0 0

Messengers porters and deliverers, Permanent 262 0 4 1,5

Motor vehicle drivers, Permanent 1 0 0 0

Nursing assistants, Permanent 31 0 2 6,5

Occupational therapy, Permanent 1 0 0 0

Other administrative & related clerks and organisers, Permanent 75 0 1 1,3

Other administrative policy and related officers, Permanent 49 0 1 2

Other information technology personnel., Permanent 4 0 0 0

Other occupations, Permanent 1 0 0 0

Probation workers, Permanent 3 0 0 0

Professional nurse, Permanent 15 0 0 0

Secretaries & other keyboard operating clerks, Permanent 16 1 1 6,3

Security guards, Permanent 19 0 3 15,8

Security officers, Permanent 248 0 5 2

76

Critical occupation Number of employees at beginning of period April 2015



Turnover rate

Senior managers, Permanent 11 0 0 0

Social sciences related, Permanent 8 0 1 12,5

Social sciences supplementary workers, Permanent 92 0 3 3,3

Social work and related professionals, Permanent 393 45 16 4,1

Youth workers, Permanent 1 0 0 0

TOTAL 1972 51 70 3,5

The table below identifies the major reasons why staff left the department Table 3.4.3 Reasons why staff left the department Termination type Number Percentage of Total Resignations

Death 14 20

Resignation 28 40

Expiry of contract 3 4,3

Discharged due to ill-health 2 2,9

Dismissal – misconduct 3 4,3

Retirement 20 28,6

Total 70 100

Total number of employees who left as % of total employment 3,5

Table 3.4.4 Promotions by critical occupation Occupation Employees

1 April 2015 Promotions to another salary level

Salary level promotions as a % of employees by occupation

Progressions to another notch within a salary level

Notch progression as a % of employees by occupation

Administrative related, Permanent 108 1 0,9 77 71,3

Auxiliary and related workers, Permanent 144 0 0 11 7,6

Building and other property caretakers, Permanent 6 0 0 3 50

Bus and heavy vehicle drivers, Permanent 1 0 0 0 0

Cleaners in offices workshops hospitals etc., Permanent 152 0 0 120 78,9

Client inform clerks(switchboard reception inform clerks), Permanent

16 0 0 15 93,8

77

Occupation Employees 1 April 2015

Promotions to another salary level




Communication and information related, Permanent 5 2 40 2 40

Community development workers, Permanent 104 0 0 9 8,7

Computer programmers., Permanent 1 0 0 1 100

Finance and economics related, Permanent 2 0 0 1 50

Financial and related professionals, Permanent 13 1 7,7 11 84,6

Financial clerks and credit controllers, Permanent 51 0 0 47 92,2

Food services aids and waiters, Permanent 13 0 0 12 92,3

Head of department/chief executive officer, Permanent 1 0 0 0 0

Household and laundry workers, Permanent 35 0 0 29 82,9

Household food and laundry services related, Permanent 2 0 0 0 0

Housekeepers laundry and related workers, Permanent 2 0 0 0 0

Human resources & organisational development & relate prof, Permanent

6 0 0 6 100

Human resources clerks, Permanent 24 0 0 24 100

Human resources related, Permanent 4 0 0 4 100

Library mail and related clerks, Permanent 17 0 0 13 76,5

Light vehicle drivers, Permanent 21 0 0 16 76,2

Logistical support personnel, Permanent 4 0 0 3 75

Material-recording and transport clerks, Permanent 10 0 0 9 90

Messengers porters and deliverers, Permanent 262 0 0 243 92,7

Motor vehicle drivers, Permanent 1 0 0 1 100

Nursing assistants, Permanent 31 0 0 10 32,3

Occupational therapy, Permanent 1 0 0 1 100

Other administrative & related clerks and organisers, Permanent 75 2 2,7 63 84

Other administrative policy and related officers, Permanent 49 0 0 42 85,7

Other information technology personnel., Permanent 4 0 0 4 100

Other occupations, Permanent 1 0 0 0 0

Probation workers, Permanent 3 0 0 1 33,3

Professional nurse, Permanent 15 0 0 6 40

Secretaries & other keyboard operating clerks, Permanent 16 0 0 13 81,3

Security guards, Permanent 19 0 0 16 84,2

Security officers, Permanent 248 1 0,4 232 93,5

78

Occupation Employees 1 April 2015

Promotions to another salary level




Senior managers, Permanent 11 0 0 3 27,3

Social sciences related, Permanent 8 0 0 3 37,5

Social sciences supplementary workers, Permanent 92 0 0 16 17,4

Social work and related professionals, Permanent 393 2 0,5 41 10,4

Youth Workers 1 0 0 0 0

TOTAL 1972 9 0,5 1108 5602

Table 3.4.5 Promotions by salary band Salary Band Employees

1 April 2015 Promotions to another salary level

Salary level promotions as a % of employees by salary band


Notch progression as a % of employees by salary band

Lower skilled (Levels 1-2) 373 0 0 333 89,3

Skilled (Levels 3-5) 725 0 0 466 64,3

Highly skilled production (Levels 6-8) 641 0 0 233 36,3

Highly skilled supervision (Levels 9-12) 190 8 4,2 63 33,2

Senior Management (Level 13-16) 31 1 3,2 11 35,5

Contract (Levels 3-5) 2 0 0 0 0

Contract (Levels 6-8) 7 0 0 2 28,6

Contracts (Levels 9-12) 3 0 0 0 0

Total 1972 9 0,5 1108 56,2

2.6.3.5 Employment Equity Table 3.5.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as at 31 March 2016

Occupational Categories Male Female Total

African Coloured Indian White African Coloured Indian White Total

Legislators, senior officials, managers 4 0 0 1 5 1 0 0 11

Professionals 129 0 0 4 417 16 0 19 585

Technicians and associate professionals 137 7 0 4 236 5 0 13 402

Clerks 52 1 1 2 128 6 0 18 208

79


Service and sales workers 188 0 0 0 102 1 0 0 291

Plant and machine operators and assemblers 21 0 0 0 1 0 0 0 22

Elementary occupations 217 3 0 0 319 2 0 0 451

Employees with disabilities 23 1 0 1 16 0 0 1 42

TOTAL 681 12 1 12 1224 31 0 51 2014

Table 3.5.2 Total number of employees (including employees with disabilities) in each of the following occ upational bands on 31 March 2016



Top Management (L15-L16) 0 0 0 0 1 0 0 0 1

Senior Management (L13-L14) 11 1 0 3 12 1 0 0 28

Professionally qualified and experienced specialists and mid-management

52 1 0 2 112 4 0 19 190

Skilled technical and academically qualified workers, junior management, supevisors, foreman and superintendents

185 1 1 6 428 18 0 27 666

Semi-skilled and discretionary decision making 310 6 0 0 391 6 0 4 717

Unskilled and defined decision making 95 2 0 0 252 2 0 0 351

Contract (Professionally skilled) 1 0 0 0 2 0 0 0 3

Contract (Skilled technical) 3 0 0 0 6 0 0 0 9

Contract (Semi-skilled) 1 0 0 0 2 0 0 0 3

Contract (Unskilled) 0 0 0 0 2 0 0 0 2

TOTAL 658 11 1 11 1208 31 0 50 1970

Table 3.5.3 Recruitment

Occupational Bands Male Female Total

African Coloured Indian White African Coloured Indian White

Top Management 0 0 0 0 0 0 0 0 0

Senior Management 0 0 0 0 0 0 0 0 0


1 0 0 0 1 0 0 0 2

Skilled technical and academically qualified workers, junior management, supervisors,

6 0 0 0 40 3 0 0 49

80


foremen and superintendents



TOTAL 31 0 0 0 82 3 0 0 116

Table 3.5.4 Promotions






2 0 0 0 6 1 0 0 9

Skilled technical and academically qualified workers, junior management, supervisors, foremen and superintendents

0 0 0 1 1 0 0 2 4



TOTAL 7 0 0 1 29 1 0 2 40

Table 3.5.5 Terminations






3 0 0 2 5 0 0 1 11

Skilled technical and academically qualified workers, junior management, supervisors, foremen and superintendents

5 2 0 0 11 0 0 1 19



81


TOTAL 42 2 0 2 93 0 0 2 141

Table 3.5.6 Disciplinary action

Disciplinary action Male Female Total


39 0 0 0 21 1 0 1 62

0 0 0 0 0 0 0 0 0

TOTAL 39 0 0 0 21 1 0 1 62

Table 3.5.7 Skills Development

Occupational Category Male Female Total


Legislators, senior officials, managers 0 0 0 0 0 0 0 0 0

Professionals 4 0 0 0 3 0 0 0 7

Technicians and associate professionals 5 0 0 0 5 0 0 0 10

Clerks 17 0 0 0 38 0 0 0 55

Service and sales workers 0 0 0 0 0 0 0 0 0

Skilled agriculture and fishery workers 0 0 0 0 0 0 0 0 0

Craft and related trades workers 0 0 0 0 0 0 0 0 0

Plant and machine operators and assemblers 0 0 0 0 0 0 0 0 0

Elementary occupations 0 0 0 0 0 0 0 0 0

Employees with disabilities 0 0 0 0 0 0 0 0 0

TOTAL 26 0 0 0 46 0 0 0 72

2.6.3.6 Performance Rewards The department has granted the following performance rewards during the year under review to encourage good performance: Table 3.6.1 Performance Rewards by race, gender and disability

82

Race and Gender Beneficiary profile Cost

Number of beneficiaries

Number of employees

% of total within group

Cost (R’000) Average cost per employee

African Male 293 1192 24,6 3 045 10 393

Asian Male 135 635 21,3 1 518 11 246

Coloured Male 0 1 0 0 0

White Male 13 31 41,9 163 12 542

African Female 2 10 20 46 22 956

Asian Female 20 49 40,8 278 13 888

Coloured Female 2 10 20 69 34 456

White Female 9 42 21,4 149 16 610

TOTAL 474 1970 24,1 5 269 11 115

Table 3.6.2 Performance rewards by salary band for personnel below Senior Management Service

Salary band Beneficiary Profile Cost


Number of employees

% of total within salary bands

Total Cost (R’000) Average cost per employee

Total cost as a % of the total personnel expenditure

Lower skilled (Levels 1-2) 70 351 19,9 268 3 829

Skilled (Levels 3-5) 140 717 19,5 785 5 607

Highly skilled production (Levels 6-8) 92 190 48,4 1 514 10 026

Highly skilled supervision (Levels 9-12) 0 2 0 0 0


Contract (Levels 3-5) 2 9 22,2 21 10 500

Contract (Level 6-8) 0 3 0 0 0


TOTAL 455 2 054 22,2 4 564 9 811

83

Table 3.6.3 Performance rewards by critical condition

Critical Occupation Beneficiary Profile Cost


Number of employees

% of total within occupation

Total Cost (R’000)

Average cost per employee

Administrative related 60 109 55 1 355 22 583

Auxiliary and related workers 16 138 11,6 96 6 000

Building and other property caretakers 1 5 20 4 4 000

Bus and heavy vehicle drivers 0 1 0 0 0

Cleaners in offices workshops hospitals etc. 29 149 19,5 125 4 310

Client inform clerks(switchboard reception inform clerks) 3 16 18,8 23 7 667

Communication and information related 2 5 40 16 8 000

Community development workers 24 100 24 296 12 333

Computer programmers 1 1 100 12 12 000

Finance and economics related 0 2 0 0 0

Financial and related professionals 8 11 72,7 116 14 500

Financial clerks and credit controllers 14 50 28 92 6 571

Food services aids and waiters 4 11 36,4 16 4 000

Household and laundry workers 9 29 31 45 5 000

Household food and laundry services related 0 2 0 0 0

Housekeepers laundry and related workers 0 2 0 0 0

Human resources & organisational development & relate prof 3 6 50 50 16 667

Human resources clerks 15 24 62,5 113 7 533

Human resources related 1 5 20 6 6 000

Library mail and related clerks 5 16 31,3 43 8 600

Light vehicle drivers 6 20 30 32 5 333

Logistical support personnel 3 4 75 35 11 667

Material-recording and transport clerks 5 12 41,7 51 10 200

Messengers porters and deliverers 57 257 22,2 228 4 000

Motor vehicle drivers 0 1 0 0 0

Nursing assistants 5 29 17,2 31 6 200

Occupational therapy 1 1 100 17 17 000

Other administrative & related clerks and organisers 24 75 32 176 7 333

Other administrative policy and related officers 21 46 45,7 231 11 000

Other information technology personnel 3 4 75 31 10 333

Other occupations 0 1 0 0 0

84

Probation workers 0 3 0 0 0

Professional nurse 5 15 33,3 83 16 600

Secretaries & other keyboard operating clerks 14 15 93,3 127 9 071

Security guards 3 16 18,8 13 4 333

Security officers 27 242 11,2 168 6 222

Senior managers 5 10 50 251 50 200

Social sciences related 4 7 57,1 111 27 750

Social sciences supplementary workers 7 89 7,9 39 5 571

Social work and related professionals 89 432 20,6 1 235 13 876

Youth Workers 0 9 0 0 0

TOTAL 474 1970 24,1 5 267 11 112

Table 3.6.4 Performance related rewards (cash bonus), by salary band for Senior Management Service

Salary band Beneficiary Profile Cost

Number of

beneficiaries

Number of

employees

% of total

within salary

bands

Total Cost (R’000) Average cost

per employee

Total cost as a

% of the total

personnel

expenditure

Band A 16 24 66,7 642 40 125

Band B 3 4 75 163 54 333

Band D 0 1 0 0 0

TOTAL 19 29 65,5 805 42 368,4

2.6.3.7 Foreign Workers Table 3.7.1 Foreign workers by salary band

Salary Band 01 April 2015 31 March 2016 Change

Number Percentage of Total


Number Percentage Change

Lower skilled 0 0 0 0 0 0

85

Highly skilled production (Level 6-8) 3 21,4 8 53,3 5 500

Contract (Levels 6-8) 11 78,6 7 46,7 -4 -400

TOTAL 14 100 15 100 1 100

Table 3.7.2 Foreign workers by major occupation

Major Occupation

01 April 2015 31 March 2016 Change


Number Percentage of Total Number Percentage Change

Professionals and managers 14 100 14 93,3 0 0

Social natural technical and medical 0 0 1 6,7 1 100

TOTAL 14 100 15 100 1 100

2.6.3.8 Leave utilisation Table 3.8.1 Sick leave for January 2015 to December 2015 Salary Band Total Days % Days with

Medical Certification

Number of Employees using Sick Leave

% of Total Employees using Sick Leave

Average Days per Employee

Estimated Cost (R'000)

Lower skilled (Levels 1-2) 1921 72,8 272 18,6 7 801

Skilled (Levels 3-5) 3523 81,9 504 34,5 7 2 085

Highly skilled production (Levels 6-8) 3516 77,1 507 34,7 7 3 737

Highly skilled supervision (Levels 9-12) 1042 75,5 148 10,1 7 2 017

Senior management (Levels 13-16) 122 87,7 20 1,4 6 432

Contract (Levels 1-2) 11 90,9 1 0,1 11 4

Contract (Levels 3-5) 7 71,4 2 0,1 4 5

Contract (Levels 6-8) 32 53,1 7 0,5 5 35

Contracts (Levels 9-12) 1 100 1 0,1 1 1

TOTAL 10166 77,9 1462 100 7 9117

86

Table 3.8.2 Disability leave (temporary and permanent

Salary Band Total Days % Days with Medical Certification

Number of Employees using disability Leave

% of Total Employees using disability Leave

Average Days per Employee

Estimated Cost (R'000)

Lower skilled (Levels 1-2) 0 0 0 0 0 0

Skilled (Levels 3-5) 0 0 0 0 0 0

Highly skilled production (Levels 6-8) 0 0 0 0 0 0

Highly skilled supervision (Levels 9-12) 0 0 0 0 0 0

Senior management (Levels 13-16) 0 0 0 0 0 0

TOTAL 0 0 0 0 0 0

Table 3.8.3 Annual leave for January 2015 to December 2015

Salary Band Total Days taken Number of Employees using annual Leave

Average per Employee

Lower skilled (Levels 1-2) 7348 21 354

Skilled (Levels 3-5) 15294 22 703

Highly skilled production (Levels 6-8) 13542 21 656

Highly skilled supervision (Levels 9-12) 5036 26 196

Senior management (Levels 13-16) 801 28 29

Contracts (Levels 1-2) 5 5 1




TOTAL 42293 22 1957

87

Table 3.8.4 Capped leave for January 2015 to December 2015

Salary Band Total Days of capped leave take

Number of Employees using capped Leave

Average number of days taken per Employee

Average capped leave per employee as at 31 March

Lower skilled (Levels 1-2) 0 0 0 0

Skilled (Levels 3-5) 44 5 9 33

Highly skilled production (Levels 6-8) 9 3 3 30

Highly skilled supervision (Levels 9-12) 6 4 2 23

Senior management (Levels 13-16) 0 0 0 0

TOTAL 59 12 5 30

Table 3.8.5 Leave payouts

Reason Total Amount (R'000)

Number of Employees

Average Payment per Employee (R’000)

Leave payout for 2015/16 due to non-utilisation of leave for previous cycle 108 2 54000

Capped leave pay-outs on termination of service for 2015/16 2 149 49 43857

Current leave pay-out on termination of service for 2015/16 209 16 13063

TOTAL 2 466 67 36806

88

2.6.3.9 HIV/AIDS and Health Promotion Programmes

Table 3.9.1 Steps taken to reduce the risk of occupational exposure

Units/categories of employees identified to be at high risk of contracting HIV &

related diseases (if any)

Key steps taken to reduce the risk

Secure Care Centres Annual Workplace HIV drives ‘Know your HIV Status Campaign’ *Matete Matches – 19 participated *Winkie Direko – 10 participated * Thabo M – 36 participated * Total participation in Secure Care Centres is 65 Total of 3 tested HIV positive (all females) and were enrolled on the Disease Management Programme with Gems. All information including particulars of the employees is confidential. Counselling, disclosure and support is provided internally or by our stakeholders (Gems/ Dept of Health/ private GP). Officials receive pre and post-test counselling and receive all the necessary information pertaining to their results – whether negative or positive. More and more officials are taking part in the Know Your Status Campaign within the workplace.

Old Age Homes Annual Workplace HIV drives ‘Know your HIV Status Campaign’ * Thekolohelong Welfare Centre – 22 participated *Botshabelo Haven – 14 participated * Boiketlong – 20 participated * Total participation in Old Age Homes is 56 Total of 5 tested HIV positive (4 females and 1 male) and were enrolled on the Disease Management Programme with Gems. All information including particulars of the employees is confidential. Counselling, disclosure and support is provided internally or by our stakeholder (Gems)/ Dept of Health/ private GP. Officials receive pre and post-test counselling and receive all the necessary information pertaining to their status – whether negative or positive. More and more officials are taking part in the Know Your Status Campaign within the workplace.

Shift workers A total of 140 shift workers were reached through HIV Testing workplace drive. Departmental pamphlet on shift work was also disseminated. In the fourth quarter provision was made for another drive for all offices in Botshabelo and Thaba Nchu as most officials could not be part of the drive that was scheduled in the third quarter. This way more shift workers could be reached.

Migrant Professional staff No segregation was done for this category, professional staff were part of the entire total of staff that took part in the drive in their respective offices.

Officials who travel extensively No segregation was done for this category. Officials who travel extensively were part of the entire total of staff that took part in the drive in their respective offices. Those who were not in their offices on the scheduled date of the drive, were allowed to take part in other drives in other offices – depending on their availability.

89

Table 3.9.2 Details of Health Promotion and HIV/AIDS Programme (Tick the applicable boxes and provide the

required information)

Question Yes No Details, if yes

1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.

Mr MMM Mohutsioa, Senior Manager

2. Does the department have a dedicated unit or have you designated specific staff members to promote health and wellbeing of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.

There is a dedicated Employee Health and Wellness Unit and specific staff members responsible for promotion of Health and Wellbeing programmes within the Dept. Four employees are currently responsible implementation of Wellness programme for the entire Province. Budget for 2015/16 amounted to only 53,858.98 – see attached financial report.

3. Has the department introduced an Employee Assistance or Health Promotion Programme for your employees? If so, indicate the key elements/services of the programme.

- HIV and Aids Workplace Programme (HIV Counselling and Testing and Tb screening)

- Health Screenings and Education Programme (Eye Testing, Cancer screening/ awareness, Chronic diseases/ lifestyle diseases screenings, etc.)

- Wellness Management Programme (Counselling, Financial, Spiritual and Sports and Recreational activities) See approved Wellness Fair Schedule 2015/16

4. Has the department established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent.

List Attached

5. Has the department reviewed the employment policies and practices of your department to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/practices so reviewed.

The department has the workplace HIV and Aids, STI and TB Management policy recently reviewed. Labour Relations, 1995 (Act no 66 of 1995) Employment Equity Act, 1998 (Act no 55 of 1998) Basic Conditions of Employment Act (Act no 75 of 1997) Promotion of Equity and Prevention of Unfair Discrimination Act, 2000 (Act no 4 of 2000) Public Service Regulation Act, 1998 (Act no 131 of 1998)

6. Has the department introduced measures to protect HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures.

Liaison with relevant key partners to accelerate access to treatment for those officials clinically eligible for treatment with low CD4 count/ deteriorating health status. Through electronic messages/ dialogue sessions, reduce stigma and discrimination and monitor interventions year after year in accordance with HIV and Aids policy & STI NSP 2012-2016. Wellness unit within the Department also provides prevention programmes and strategies that

90

Question Yes No Details, if yes

address social barriers and sustain health and wellness of the employees and subsequently increase the protection of human rights.

Over the years the Wellness Unit has conducted HCT in the workplace and over the years, participation has increased noticeably. The purpose is to contribute towards the National strategy of strengthening the prevention of new infections through regular workplace HCT campaigns (encouraging more and more people to take part in the Know Your Status National Drive’ and through Behaviour Change Communication. In 2009/10 ‘236’ - participated in the HCT campaign In 2010/11 ‘344’ – participated In 2011/12 ‘494’ – participated In 2012/13 ‘256’ – some data was not received from Gems In 2013/14 ‘428’ – participated In 2014/15 ‘438’ - participated In 2015/16 ‘457’- participated More and more officials have also developed a habit of visiting their GP’s for annual health check-ups which include HIV testing which is commendable.

8. Has the department developed measures/indicators to monitor & evaluate the impact of your health promotion programme? If so, list these measures/indicators.

The following tools are utilised to assess impact * MPAT tool * Annual Systems Monitoring Tool * Approved Policies (HIV and HPM) *M&E plan for Health and Productivity Management * Operational Plans (HIV & HPM) * Quarterly reports – internally, OTP & DPSA * MTEF Annual Performance Plan * Annual audit reports Indicators include among others the following:

No of employees utilising testing for HIV annually

No of employees testing HIV positive

No of employees registered for disease management programme

No of programmes on reduction of stigma and discrimination

Risk assessments to measure Knowledge and attitude towards observation of Universal Infection control in addressing risk management and safety priorities in the workplace

91

2.6.3.10 Labour relations

The following collective agreements were entered into with trade unions within the department.

Table 3.10.1 Collective Agreements Subject Matter Date

NONE

The following table summarises the outcome of disciplinary hearings conducted within the department for the year under review.

Table 3.10.2 Misconduct and disciplinary hearings finalised

Outcomes of disciplinary hearings Number Percentage of Total

Correctional Counselling 0 0%

Verbal Warning 0 0%

Written Warning 1 1,78%

Final Written Warning 23 41,07%

Suspended without pay 3 5,35%

Fine 0 0%

Demotion 0 0%

Dismissal 7 12,5%

Not Guilty 0 0%

Case Withdrawn 22 39,28%

TOTAL 56 100%

Table 3.10.3 Types of misconduct addressed at disciplinary hearings

Type of misconduct Number Percentage of Total

Insubordination 4 7,54%

Negligence 11 20,75%

Assault (Attempted) 3 5,66%

Theft 1 1,88%

Misuse of Government Property 4 7,54%

Abscondment 3 5,66%

Irregular Expenditure 6 11,32%

Fraud 4 7,54%

Unauthorised Disclosure of Information 1 1,88%

Misrepresentation of employer 0 0%

Absenteeism 12 22,64%

Late coming 0 0%

Vulgarism 0 0%

Pornography 0 0%

Remunerative work without permission 1 1,88%

Alcohol abuse 3 5,66%

TOTAL 53 100%

Table 3.10.4 Grievances lodged


Number of grievances not resolved 40 62,5%

Number of grievances resolved 24 37,5%

TOTAL 64 100%

92

Table 3.10.5 Disputes lodged

Number % of total

Number of disputes upheld 8 14,81%

Number of disputes dismissed 19 35,18%

Finalised 27 50%

Total 54 100%

Table 3.10.6 Strike actions

Total number of person working days lost 0

Total cost(R'000) of working days lost 0

Amount (R'000) recovered as a result of no work no pay 0

Table 3.10.7 Precautionary suspensions

Number of people suspended 5

Number of people whose suspension exceeded 30 days 5

Average number of days suspended 2627 days

Cost (R'000) of suspensions R3,232,620.53

2.6.3.11 Skills development

Table 3.11.1 Training needs identified

Occupational Categories Gender Number of employees as

at 01 April 2015

Learnerships Skills Programmes &

other short courses

Other forms of training

Total

Legislators, senior officials and managers

Female 5 0 0 0 5

Male 3 0 0 0 3

Professionals Female 69 0 0 0 69

Male 26 0 0 0 26

Technicians and associate professionals Female 48 0 0 0 48

Male 28 0 0 0 28

Clerks Female 27 0 0 0 27

Male 7 0 0 0 7

Service and sales workers Female 7 0 0 0 7

Male 7 0 0 0 7

Skilled agriculture and fishery workers Female 0 0 0 0 0

Male 0 0 0 0 0

Craft and related trades workers Female 0 0 0 0 0

Male 0 0 0 0 0

Plant and machine operators and assemblers Female 18 0 0 0 18

Male 14 0 0 0 14

Elementary occupations Female 0 0 0 0

Male 0 0 0 0 0

Gender sub totals Female 174 0 0 0 174

Male 85 0 0 0 85

Total 518 0 0 0 518

93

Table 3.11.2 Training provided for the period

Occupational Categories Gender Number of employees

as at 01 April 2015

Learnerships Skills Programmes &

other short courses

Other forms of training

Total

Legislators, senior officials and managers Female 6 0 0 0 6

Male 8 0 0 0 8

Professionals Female 74 0 0 0 74

Male 36 0 0 0 36

Technicians and associate professionals Female 0 0 0 0 0

Male 0 0 0 0 0

Clerks Female 13 0 0 0 13

Male 6 0 0 0 6

Service and sales workers Female 0 0 0 0 0

Male 0 0 0 0 0

Skilled agriculture and fishery workers Female 0 0 0 0 0

Male 0 0 0 0 0

Craft and related trades workers Female 0 0 0 0 0

Male 0 0 0 0 0

Plant and machine operators and assemblers Female 0 0 0 0 0

Male 0 0 0 0 0

Elementary occupations Female 0 0 0 0 0

Male 0 0 0 0 0

Gender sub totals Female 93 0 0 0 93

Male 48 0 0 0 48

Total 284 0 0 0 284

2.6.3.12 Injury on duty

Table 3.12.1 Injury on Duty Nature of injury on duty Number % of total

Required basic medical attention only 0 0

Temporary Total Disablement 0 0

Permanent Disablement 0 0

Fatal (Death on Duty) 0 0

Total 0 0

2.6.3.13 Utilisation of Consultants

Table 3.13.1 Report on consultant appointments using appropriated funds

Project Title Total number of consultants that worked on the project

Duration: Work days Contract value in Rand

Construction of Thabo Mofutsanyane Secure Care and 1-stop Child justice centre

DMV Consultants 30 Months R22 250 260.10

RADM Construction 30 Months R60 999 493.98

94

Total number

of projects

Total individual consultants Total duration: Work days Total contract

value in Rand

1.

2.

3.

4.

Table 3.13.2 Analysis of consultant appointments using appropriated funds, i.t.o. HDIs

Project Title Percentage ownership by HDI

groups

Percentage

management

by HDI

groups

Number of

Consultants from

HDI groups that

work on the project

Table 3.13.3 Report on consultant appointments using donor funds

Project Title Total number of consultants that

worked on the project

Duration:

Work days

Donor and Contract

value in Rand

n/a

Total number of projects Total individual consultants Total

duration:

Work days

Total contract value

in Rand

n/a

Table 3.13.4 Analysis of consultant appointment using Donor funds i.t.o HDIs

Project Title Percentage ownership by HDI

groups

Percentage

management

by HDI

groups

Number of

Consultants from HDI

groups that work on

the project

n/a

Issued December 2015 (Updated March 2016)

2.7 PART E: FINANCIAL STATEMENTS

Report of the Accounting Officer

Report by the Accounting Officer to the Executive Authority and Parliament/Provincial Legislature of the Republic of South Africa.

Overview of the operations of the department

Important policy decisions and strategic issues and deliverables of the department are outlined as follows:

Early Childhood Development

In pursuit to contribute to government’s outcome base priority number 1: Quality basic education, the department focused on early childhood development services. As such it can be reported that 93 099 children between the ages of 0-5 years old accessed registered ECD programmes and 48 893 children in 930 PC/ECD centres were subsidized. 5 070 ECD Practitioners are currently employed and are received stipend of 1 200 per month. In order to take these services to informal settlements, 3 Mobile ECD services are operational, in Xhariep, Fezile Dabi and Thabo Mofutsanyane.

Substance abuse

In terms of the Substance Abuse, contributing to a long and healthy life for all South Africans, the Department reached 24 577 children and 11 799 Youths (the latter between the ages of 19-35) through the Drug Prevention Programme. 391 and 256 service user’s accessed in-patient and out-patient substance abuse treatment centres, respectively. Social Workers reached 1027 service users (clients) through individual counseling in the community.

The same outcome based priority relates to the Department’s services to people infected and affected by HIV and AIDS. 5 673 Beneficiaries received Psychosocial Support Services. The Department trained 65 HCBC organisations on Social and Behavior Change Programmes and 7 210 people were reached through the Programme.

Crime Prevention

All people in South Africa should feel safe. Construction of the Secure Care Centre in Thabo Mofutsanyane has been finalized and which bring the number of centres in the Free State to three (3). 1 293 children in conflict with the law were assessed. 632 were referred to diversion programme and 328 completed the programme. 1 106 Adult offenders were placed in Diversion Programme.

Food security

The department contributed to outcome based priority 5 (Vibrant, equitable, susta inable rural communities contributing towards food security for all) in that 15 680 people were reached through poverty reduction initiatives and DSD feeding programmes. 7 243 households accessed food through DSD food security programmes (Centre Based). 9 390 individuals benefitted from social relief of distress programmes.

Youth Development

With regard to outcome based priority 4 (Decent employment through inclusive economic growth) 816 Youths were linked to economic opportunities and the department supported 22 income generating projects targeting youth.

Free State: Department of Social Development - 96 -

Public Employment

In its pursuit of the outcome based priority of “an efficient, effective and development orientated public service and an empowered, fair and inclusive citizenship” the department created 1 460 work opportunities through EPWP in the Social Sector.

The following major events were organized and hosted by the department: Development of annual management plan for NPOs and NGO Forums was done during October – November 2015. - Consultative Sessions and Roadshows with NPO Forums and other NPO formations was attended by more than 350 NPOs to discuss: - needs and prioritize services - services provided and how they are provided - challenges experienced - possible challenges The Department also consulted with and took services to the people by, amongst others: Child Protection Week Child Protection awareness programmes were held at Raohang Primary School and Pieter Swart. An awareness campaign on caring for children with disabilities was held at Villiers. A dialogue on Parenting was held with parents of street children placed at the Place of Safety in Tweeling. Ministerial Outreach Programme (Mikhonzo): This Programme focussed on the addressing of service delivery backlogs (in a more integrated manner) as well as the improvement of living conditions of the most impoverished. (A family with people with disabilities was visited with SASSA and the plight of the family was highlighted to the Office of the MEC to intervene. Food parcels and school uniform was issue to the family.) Mandela Day was celebrated as follows: - An outreach program was organised and DSD services were marketed to Rouxville communities by Social Workers. - DSD Provincial Office collected 90 packets of sanitary towels which were donated to Maboloka in Bochabela and Kopanong School in Turflaagte. - Food parcels and blankets were distributed to the elderly and needy families which were visited by the MEC and the Premier to celebrate the day as a province. - The Communications and Youth Development Components exhibited at the Youth Imbizo which was held in Thaba Nchu for grade 12 learners on social work bursaries and youth development opportunities World Population Day: To raise awareness on global population issues. The theme was “Vulnerable Populations in Emergencies”. The awareness was held targeting people with disabilities on population issues affecting them. (Radio interviews were done 3 days prior the event to educate the community about population issues and issues affecting persons with disabilities.) Human Trafficking Roadshows Human Trafficking awareness campaigns were held in all five districts. Information brochures were designed and translated in 3 provincial languages for information and awareness sessions at Bloemfontein schools, and at 2 Lesotho border posts (Maseru and Ficksburg). South African and Lesotho Bilateral Symposium on Human Trafficking and Labour Exploitation: The two countries united in fighting Labour Exploitation and Human Trafficking.


A march was organised with the Department of the Premier and the Department of Women to raise awareness on Human trafficking and labour exploitation as a closing event during women’s month Launch of Social Enterprise Challenge and Awards Ceremony: The focus was to encourage young people to start their own income generating businesses. (Posters and pamphlets were designed to market the programme to young people in order to participate in the competition.) DSD Outreach An outreach was organised in partnership with the Victorious Faith Ministry targeting informal settlement dwellers. Departments of Home Affairs, SASSA and DESTEA were invited to participate during the outreach to educate people about their services and to render services at various Bloemfontein informal settlements in Batho Location, Phase 6. Children’s Parliament: To give children from all over South Africa a platform to discuss matters/issues affecting them. Lesedi (Radio) broadcasted the event live on Radio Lejweleputswa Local Cooperatives Exhibition: The Exhibition was aimed at supporting local crafters. Posters were designed and distributed to assist with the mobilization of cooperatives. Radio interviews with Lesedi and The Rock FM were done to market the event

Speak Out Against Crime Competition: The impact of social media in society was debated. Posters were designed as well as certificates for the winners.

Social Enterprise awards: The award ceremony was hosted in partnership with DESTEA and the ILO.

16 Days of Activism Against Women and Children: A prayer-meeting for no violence against women and children was held in partnership with Motheo FBOS Network. Community awareness campaigns were held in Wepener.

Door-to-door Campaign on Sexual Health:

The Door-to-door Campaign was conducted in Thaba Nchu, at Rooifontein and Gladstone Trusts to find out how informed the locals are on sexual health issues.


Major projects undertaken or completed during the year

The following projects were budgeted for under the Infrastructure Enhancement allocation:

Name of Project Type of Project

Project Start

Estimated Completion

date

Remarks

Thabo Mofutsanyana Secure Care Centre

New Asset 2007 2014 Project finalised. R1, 735m rolled over from 2014/15 for final payment to the contractors

Beyers Naude Victim Empowerment and Rehab Centre

Maintenance and Repair

2015 2016 R1.455m allocated in the original budget



TM Secure Care Centre 1 631

Beyers Naude Victim Empowerment and Rehab Centre 1 041

Overview of the financial results of the department:

The department was allocated an amount of R1 017 813million in the 2015/2016 financial year and R1 002 691million was spent.

Departmental receipts

Collection of departmental revenue


Estimate 2012/13 Actual R’000

2013/14 Actual R’000

2014/15 Actual R’000

2015/16 Target R’000

2015/16 Actual R’000

% Deviation

R’000 R’000 R’000 R’000 R’000 R’000

Tax receipts

0 0 0 0 0 0

Sales of goods and services produced by department

552 607 622 635 729 115%

Transfers received

120

Fines, penalties and forfeits

Interest, dividends and

51 146 20 186 930%


rent on land

Sales of capital assets

Transactions in Financial Assets

718 1 104 2 957 974 772 79%

Total 1 390 1 762 3 725 1 629 1 687 1%

Departmental Expenditure

R’000 2015/16 Section 40 projection

Adjustment Appropriation

Final Appropriation

Actual expenditure as at 31 March 2016

Deviation

Administration 240 515 233 215 236 215 235 538 99.7%

Social Welfare Services

185 262 181 926 181 926 181 849 100%

Children and Families 367 216 365 982 365 282 363 789 99.5%

Restorative Services 115 265 122 039 120 039 107 696 89.7%


111 816 114 651 114 351 113 819 99.5%

TOTAL 1 020 074 1 017 813 1 017 813 1 002 691 98.5%

Virements/roll overs From the 2014/15 to 2015/16 financial year, the following roll overs has been requested:

R1 735 million has been rolled over for final payment to the contractor of the Thabo Mofutsanyana Secure Care Centre.

R2 million has been rolled over for the Substance Abuse Treatment Grant to pay invoices received in the previous financial year but not paid.

R0.735 million has been rolled over for the EPWP Integrated Grant for payment of invoices outstanding at year end for the Makwane Youth Centre. Virements between the main appropriations 1st Adjustment

FROM: TO:





The Office on the Rights of Children was transferred to the Department from the Department of the

(1 309)


The Office on the Rights of Children was transferred to the Department from the Department of the

1 309


FROM: TO:



Premier. Initially this allocation was done under Programme 2, Social Welfare Services. Staff were transferred from the Department of the Premier at the beginning of the financial year and placed under Programme 1, Administration. A Virement was done from Programme 2 to Programme 1 within Coe and within Goods and Services.

Premier. Initially this allocation was done under Programme 2, Social Welfare Services. Staff were transferred from the Department of the Premier at the beginning of the financial year and placed under Programme 1, Administration. A Virement was done from Programme 2 to Programme 1 within Coe and within Goods and Services.

Goods and Services


77





(1 309)



1 309

Goods and Services


77



Goods and Services


(4 254) Purchase of Capital Assets


4 254



Goods and Services


(643) Purchase of Capital Assets


643




FROM: TO:







1 300







2 400





(72) Transfers and Subsidies


72




DSD, as part of Services to Older People encouraging Active Aging, annually hosts the National Golden Games. 150 Older Persons from the FS will participate in this years’ games in


DSD, as part of Services to Older People encouraging Active Aging, annually hosts the National Golden Games. 150 Older Persons from the FS will participate in this

1 200


FROM: TO:



October 2015 in Kimberley. Funds are needed for accommodation, clothing and transport. Uncommitted transfer funds will be used to fund this expenditure.

years’ games in October 2015 in Kimberley. Funds are needed for accommodation, clothing and transport. Uncommitted transfer funds will be used to fund this expenditure.







1 892







1 300







2 000


TOTAL (17 833) 17 833


Special / 2nd Adjustment

FROM: TO:



Programme 1 (2 000) Programme 1 100

Compensation of Employees Percentage of programme budget 0%

Under spending due to slow progress with the filing of advertised posts will be used to cover a shortfall on HH.

(2 000) Households Under spending due to slow progress with the filing of advertised posts will be used to cover a shortfall on HH.

100


Programme 2 450


450


Programme 3 250


250


Programme 4 100


100


Programme 5 1 100


1 100


Percentage of programme budget 0.8% Percentage of programme budget 0%

TOTAL (2 000) Total 2 000

Future plans of the department

The department will undertake the following activities:

The department advertised the tender for construction of a state owned substance abuse treatment centre for the province in October 2015. An amount of R 29.5 million has been allocated for 2016/17 by means of a conditional grant. This allocation was augmented with an amount of R9 million from the Infrastructure Enhancement allocation.

The Beyers Naude Victim Empowerment and Rehabilitation Centre will be operationalized in the 2016/17 financial year.


Public Private Partnerships

There was no PPP arrangements entered into by the department in 2012/2013 financial year.

Discontinued activities / activities to be discontinued

N/A

Supply chain management

There are no unsolicited bid proposals concluded for the year under review.

SCM policy and delegations are in place to prevent irregular expenditure.

Gifts and Donations received in kind from non-related parties

The Department received donations to the value of R26 000 which were disclosed in the Annual financial Statements.

Exemptions and deviations received from the National Treasury

Department did not request any deviation from National Treasury.

Events after the reporting date

There is no material events identified

Related Parties

The department occupies buildings that are paid for by the Department of Public Works.

Administrative work is done by the Department of Public Works in administering infrastructure projects of the department of which the cost cannot be quantified.

The Provincial Treasury paid fees for the transversal systems on behalf of the department, of which the amount cannot be quantified.

Conclusion

The Annual Financial Statements set out on PART E have been prepared in accordance with the relevant frameworks and National Treasury guidelines. These Annual Financial Statements have been approved by the Accounting Officer(s). Approval and sign off

Free State Department of Social Development

31 August 2016


ANNUAL FINANCIAL STATEMENTS FOR DEPARTMENT OF SOCIAL DEVELOPMENT

For the year ended 31 March 2016

(DEPARTMENT OF SOCIAL DEVELOPMENT) VOTE 7

ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2016


Table of Contents

Appropriation Statement 107 Notes to the Appropriation Statement 155 Statement of Financial Performance 158 Statement of Financial Position 159 Statement of Changes in Net Assets 161 Cash Flow Statement 162 Notes to the Annual Financial Statements (including Accounting policies) 171 Annexures 239


APPROPRIATION STATEMENT



Appropriation per programme

2015/16 2014/15

Adjusted

Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure

Variance Expenditure

as % of

final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Programme

1. Administration 233 215 - 3 000 236 215 235 538 677 99.7% 220 921 220 900

2. Social Welfare Services 181 926 - - 181 926 181 848 78 100.0% 188 948 184 930

3. Children and Families 365 982 - (700) 365 282 363 790 1 492 99.6% 344 215 344 007

4. Restorative Services 122 039 - (2 000) 120 039 107 696 12 343 89.7% 112 108 107 372

5. Development and Research 114 651 - (300) 114 351 113 819 532 99.5% 101 362 99 126

TOTAL 1 017 813 1 017 813 1 002 691 15 122 98.5% 967 554 956 335

2015/16 2014/15

Final

Appropriation

Actual

Expenditure

Final

Appropriation

Actual

Expenditure

TOTAL (brought forward)

Reconciliation with statement of financial performance

ADD


NRF Receipts

Aid assistance 756 939

Actual amounts per statement of financial performance (total revenue) 1 018 569 968 493

ADD

Aid assistance 774 998

Actual amounts per statement of financial performance (total expenditure) 1 003 465 957 333





Appropriation per economic classification

2015/16 2014/15

Adjusted

Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Economic classification

Current payments 619 476 (3 543) - 615 933 613 695 2 238 99.6% 570 565 560 424

Compensation of employees 525 564 (1) 1 000 526 563 526 169 394 99.9% 476 796 474 589

Salaries and wages 457 014 (7 997) 1 000 450 017 442 174 7 843 98.3% 404 521 403 244

Social contributions 68 550 7 996 - 76 546 83 995 (7 449) 109.7% 72 275 71 345

Goods and services 93 912 (3 542) (1 000) 89 370 87 526 1 844 97.9% 93 769 85 835

Administrative fees 369 (72) - 297 239 58 80.5% 124 140

Advertising 1 318 248 (63) 1 503 1 380 123 91.8% 682 667

Minor assets 6 322 (4 030) (201) 2 091 1 654 437 79.1% 1 080 675

Audit costs: External 4 511 981 - 5 492 5 491 1 100.0% 5 645 5 645

Bursaries: Employees 46 350 (149) 247 246 1 99.6% 304 304

Catering: Departmental activities

1 084 38 (25) 1 097 1 006 91 91.7% 883 1 044

Communication 4 531 (183) - 4 348 4 414 (66) 101.5% 9 914 4 893

Computer services 6 331 242 - 6 573 6 477 96 98.5% 8 040 8 014

Consultants: Business and advisory services

3 144 (1 002) - 2 142 2 139 3 99.9% 100 98

Infrastructure and planning services

- - - - - - - - -

Laboratory services - - - - - - - - -

Scientific and technological services

- - - - - - - - -

Legal services 346 230 - 576 575 1 99.8% 8 362 8 362

Contractors 2 961 5 712 - 8 673 10 206 (1 533) 117.7% 5 826 5 309





Agency and support / outsourced services

9 238 (504) (389) 8 345 8 096 249 97.0% 9 516 9 369

Entertainment 11 10 - 21 2 19 9.5% 9 8

Fleet services 7 643 1 926 - 9 569 9 599 (30) 100.3% 9 153 9 899

Housing - - - - - - - - -

Inventory: Clothing material and supplies

20 13 - 33 - 33 - 120 -

Inventory: Farming supplies - - - - - - - - -

Inventory: Food and food supplies

45 (7) (38) - - - - 38 -

Inventory: Fuel, oil and gas 8 - - 8 - 8 - 14 -

Inventory: Learner and teacher support material

- - - - - - - - -

Inventory: Materials and supplies

67 (6) (50) 11 - 11 - 280 1 223

Inventory: Medical supplies 21 (16) - 5 - 5 - 35 -

Inventory: Medicine - - - - - - - - -

Medsas Inventory Interface - - - - - - - - -

Inventory: Other supplies - - - - - - - - -

Consumable supplies 3 284 1 451 (418) 4 317 4 547 (230) 105.30% 4 658 4 187

Consumable: Stationery, printing and office supplies

4 234 (65) (163) 4 006 3 425 581 85.5% 3 394 3 046

Operating leases 15 339 (6 816) 2 700 11 223 11 990 (767) 106.8% 10 708 11 557

Property payments 5 030 1 755 (1 174) 5 611 3 659 1 952 65.2% 3 965 1 045

Transport provided: Departmental activity

1 681 (442) (466) 773 1 229 (456) 159.0% 108 181

Travel and subsistence 11 106 (840) (538) 9 728 8 472 1 256 87.1% 7 413 7 066





Training and development 4 643 (2 422) - 2 221 2 207 14 99.4% 2 430 2 177

Operating payments 500 (19) (26) 455 468 (13) 102.9% 892 879

Venues and facilities 79 (74) - 5 5 - 100.0% 76 47

Rental and hiring - - - - - - - - -

Interest and rent on land - - - - - - - - -

Interest - - - - - - - - -

Rent on land - - - - - - - - -

Transfers and subsidies 371 744 - - 371 744 369 753 1 991 99.5% 370 495 370 249

Departmental agencies and accounts

22 - - 22 4 18 18.2% 5 025 5 025

Social security funds - - - - - - - - -


22 - - 22 4 18 18.2% 5 025 5 025

Non-profit institutions 368 870 970 - 369 840 367 868 1 972 99.5% 362 525 362 434

Households 2 852 (970) - 1 882 1 881 1 99.9% 2 945 2 790

Social benefits 2 852 (970) - 1 882 1 881 1 99.9% - -

Other transfers to households - - - - - - - - -

Payments for capital assets 26 593 3 543 - 30 136 18 406 11 730 61.6% 26 494 25 463

Buildings and other fixed structures 16 970 - - 16 970 5 564 11 406 32.8% 22 123 16 971

Buildings 16 970 - - 16 970 5 564 11 406 32.8% 22 123 16 971

Other fixed structures - - - - - - - - -

Machinery and equipment 9 623 3 543 - 13 166 12 842 324 97.5% 4 371 8 492

Transport equipment - - - - - - -

Other machinery and equipment

9 623 3 543 - 13 166 12 842 324 97.5% 4 371 8 492

Payments for financial assets - - - - 837 (837) - - 199

1 017 813 - - 1 017 813 1 002 691 15 122 98.5% 967 554 956 335





Programme 1: Administration

2015/16 2014/15

Adjusted Appropriation

Shifting of Funds

Virement Final Appropriation

Actual Expenditure

Variance Expenditure as % of final

appropriation

Final Appropriation

Actual expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Sub programme

1. Office of the MEC 10 575 1 387 - 11 962 11 910 52 99.6% 9 205 9 315

2. Corporate Management Services

128 761 4 893 300 133 954 133 830 124 99.9% 126 230 126 232

3. District Management 93 879 (6 280) 2 700 90 299 89 798 501 99.4% 85 486 85 353

Total for sub programmes 233 215 - 3 000 236 215 235 538 677 99.7% 220 921 220 990


Current payments 224 137 (3 484) 3 000 223 653 223 242 411 99.8% 216 465 212 144

Compensation of employees 159 063 - 1 300 160 363 160 407 (44) 100.0% 149 794 149 774

Salaries and wages 129 880 4 422 1 300 135 602 135 671 (69) 100.1% 128 122 128 205

Social contributions 29 183 (4 422) - 24 761 24 736 25 99.9% 21 672 21 569

Goods and services 65 074 (3 484) 1 700 63 290 62 835 455 99.3% 66 671 62 370


Advertising 1 194 195 - 1 389 1 273 116 91.6% 205 205

Minor assets 728 309 - 1 037 683 354 65.9% 323 279

Audit costs: External 4 511 981 - 5 492 5 491 1 100.0% 5 645 5 645

Bursaries: Employees 46 350 (149) 247 246 1 99.6% 304 304


505 (8) - 497 440 57 88.5% 355 330

Communication 4 515 (189) - 4 326 4 399 (73) 101.7% 9 904 4 885

Computer services 6 331 242 - 6 573 6 477 96 98.5% 8 040 8 014


3 047 (1 002) - 2 045 2 042 3 99.9% 100 98


- - - - - - - - -







- - - - - - - - -

Legal services 346 230 - 576 575 1 99.8% 8 362 8 362

Contractors 1 466 5 169 - 6 635 6 548 87 98.7% 3 459 3 459


- - - - - - - - -

Entertainment 11 10 - 21 2 19 9.5% 8 8

Fleet services 7 643 1 896 - 9 539 9 572 (33) 100.3% 9 153 9 899

Housing - - - - - - - - -


- - - - - - - 41 -



- - - - - - - - -

Inventory: Fuel, oil and gas - - - - - - - - -


- - - - - - - - -


2 - - 2 - 2 - - -

Inventory: Medical supplies - - - - - - - - -


Medsas Inventory Interface - - - - - - - - -


Consumable supplies 771 538 - 1 309 1 413 (104) 107.9% 514 534


2 264 (83) - 2 181 1 841 340 84.4% 1 883 1 810

Operating leases 15 339 (6 816) 2 700 11 223 11 990 (767) 106.8% 10 708 11 557

Property payments 3 159 (1 406) - 1 753 1 665 58 96.7% 1 120 886


1 489 (458) (466) 565 1 022 (457) 180.9% - -





Travel and subsistence 6 638 (820) (385) 5 433 4 754 679 87.5% 3 783 3 582

Training and development 4 643 (2 422) - 2 221 2 207 14 99.4% 2 430 2 177

Operating payments 192 (102) - 90 54 36 60.0% 223 226

Venues and facilities 78 (77) - 1 1 - 100.0% 46 47



Interest - - - - - - - - -

Rent on land - - - - - - - - -

Transfers and subsidies 387 - - 387 318 69 82.2% 699 529


22 - - 22 4 18 18.2% 25 25


Departmental agencies 22 - - 22 4 18 18.2% 25 25

Non-profit institutions - - - - - - - - -

Households 365 - - 365 314 51 86.0% 674 504

Social benefits 365 - - 365 314 51 86.0% 674 504

Other transfers to households

- - - - - - - - -

Payments for capital assets 8 691 3 484 - 12 175 11 978 197 98.4% 3 757 8 227

Buildings and other fixed structures

- - - - - - - - -

Buildings - - - - - - - - -

Other fixed structures - - - - - - -




8 691 3 484 - 12 175 11 878 197 98.4% 3 757 8 227

Land and subsoil assets - - - - - - - - -

Intangible assets - - - - - - - - -

Payments for financial assets - - - - - - - - -

233 215 - 3 000 236 215 235 538 677 99.7% 220 921 220 900





1.1 Office of the MEC

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments 10 575 1 387 - 11 962 11 910 52 99.6% 9 205 9 315

Compensation of employees 7 174 1 705 - 8 879 8 604 274 96.9% 7 310 7 177

Goods and services 3 401 (318) - 3 083 3 305 (222) 107.2% 1 895 2 138


Transfers and subsidies - - - - - - - - -

Provinces and municipalities - - - - - - - - -


- - - - - - - - -

Higher education institutions - - - - - - - - -

Foreign governments and international organisations

- - - - - - - - -


Households - - - - - - - - -

Payments for capital assets - - - - - - - - -


- - - - - - - - -

Machinery and equipment - - - - - - - - -

Heritage assets - - - - - - - - -

Specialised military assets - - - - - - - - -

Biological assets - - - - - - - - -




Total 10 575 1 387 - 11 962 11 910 52 99.6% 9 205 9 315





1.2 Corporate Management Services

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 121 264 1 140 300 122 704 122 724 (20) 100% 123 215 118 707

Compensation of employees 82 672 (1 092) 1 300 82 880 82 957 (77) 100.1% 76 636 77 539

Goods and services 38 592 2 232 (1 000) 39 824 39 767 57 99.9% 46 579 41 168


Transfers and subsidies 152 (59) - 93 56 37 60.2% 476 389

Provinces and municipalities


22 - - 22 4 18 18.2% 25 25



- - - - - - - - -


Households 130 (59) - 71 52 19 73.2% 451 364

Payments for capital assets 7 345 3 812 - 11 157 11 050 107 99.0% 2 539 7 136


- - - - - - - - -








Total 128 761 4 893 300 133 954 133 830 124 99.9% 126 230 126 232





1.3 District Management

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 92 298 (6 011) 2 700 88 987 88 608 379 99.6% 84 045 84 122

Compensation of employees 69 217 (613) - 68 604 68 845 (241) 100.4% 65 848 65 058

Goods and services 23 081 (5 398) 2 700 20 383 19 763 620 97.0% 18 197 19 064


Transfers and subsidies 235 59 - 294 262 32 89.1% 223 140



- - - - - - - - -



- - - - - - - - -


Households 235 59 294 262 32 89.1% 223 140

Payments for capital assets 1 346 (328) - 1 018 928 90 91.2% 1 218 1 091


- - - - - - - - -

Machinery and equipment - - - - - - - 1 218 1 091











Total 93 879 (6 280) 2 700 90 299 89 798 501 99.4% 85 486 85 353

Programme 2: Social Welfare Services

2015/16 2014/15

Adjusted Appropriati

on

Shifting of Funds

Virement Final Appropriation

Actual Expenditure


appropriation

Final Appropriation

Actual expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Sub programme

1. Management and Support 8 347 2 150 - 10 497 9 504 993 90.5% 27 810 27 755

2. Services to Older Persons 98 247 122 - 98 369 99 965 (1 596) 101.6% 98 450 96 747

3. Services to Persons with Disability

39 190 (1 692) - 37 498 40 305 (2 807) 107.5% 29 855 33 747

4. HIV / Aids 34 349 (614) - 33 735 30 905 2 830 91.6% 32 254 26 103

5. Social Relief 1 793 34 - 1 827 1 169 658 64.0% 579 578

Total for sub programmes 181 926 - - 181 926 181 848 78 100.0% 188 948 184 930


Current payments 103 426 - - 103 426 103 065 361 99.7% 107 905 104 040





Compensation of employees 92 491 - - 92 491 92 412 79 99.9% 98 002 95 759

Salaries and wages 82 268 (39) - 82 229 77 842 4 387 94.7% 86 684 81 664

Social contributions 10 223 39 - 10 262 14 570 (4 308) 142.0% 11 318 14 095

Goods and services 10 935 - - 10 935 10 653 282 97.4% 9 903 8 281


Advertising 8 - - 8 8 - 100.0% 3

Minor assets 3 242 (3 066) - 176 128 48 72.7% 67 62

Audit costs: External - - - - - - - - -

Bursaries: Employees - - - - - - - - -


173 - - 173 169 4 97.7% 314 312

Communication 7 1 - 8 5 3 62.5% 1 2

Computer services - - - - - - - - -


- - - - - - - - -


- - - - - - - - -



- - - - - - - - -

Legal services - - - - - - - - -

Contractors 420 630 - 1 050 2 681 (1 631) 255.3% 263 34


3 790 70 - 3 860 3 617 243 93.7% 4 608 4 471

Entertainment - - - - - - - - -

Fleet services - 30 - 30 27 3 90.0% - -

Housing - - - - - - - - -

Inventory: Clothing material and accessories

5 21 - 26 - 26 - - -

Inventory: Farming supplies - -






- - - - - - - - -

Inventory: Fuel, oil and gas 8 - - 8 - 8 - 2 -


- - - - - - - - -


6 (6) - - - - - 252 -

Inventory: Medical supplies 11 (6) - 5 - 5 - 30 -



Consumable supplies 1 067 419 - 1 486 1 452 34 97.7% 1 761 1 761


544 (36) - 508 415 93 81.7% 282 252

Operating leases - - - - - - - -

Property payments 91 1 891 - 1 982 814 1 168 41.1% 1 487 86


139 (1) - 138 138 - 100.0% 108 181

Travel and subsistence 1 354 54 - 1 408 1 105 303 78.5% 657 1 018

Training and development - - - - - - -

Operating payments 26 - - 26 61 (35) 234.6% 47 92

Venues and facilities - - - - - - - 15 -



Interest - - - - - - - - -

Rent on land - - - - - - - - -

Transfers and subsidies 78 262 - - 78 262 77 765 497 99.4% 80 809 80 778

Non-profit institutions 77 737 (130) - 77 607 77 221 386 99.5% 79 621 79 591

Households 525 130 - 655 544 111 83.1% 1 188 1 187

Social benefits 525 130 - 655 544 111 83.1% 1 188 1 187






Payments for capital assets 238 - - 238 181 57 76.1% 234 112


- - - - - - - - -

Buildings - - - - - - - - -


Machinery and equipment 238 - - 238 181 57 76.1% 234 112



238 - - 238 181 57 76.1% 243 112



Payments for financial assets - - - - 837 (837) - - -

Total 181 926 - - 181 926 181 848 78 100.0% 188 948 184 930

2.1 Management and Support

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 8 272 2 150 - 10 422 8 667 1 755 83.2% 27 731 27 723

Compensation of employees 7 708 42 - 7 750 7 290 460 94.1% 27 398 27 011

Goods and services 564 2 108 - 2 672 1 377 1 295 51.5% 333 712


Transfers and subsidies 75 - - 75 - 75 - 79 32



- - - - - - - - -





Public corporations and private enterprises

- - - - - - - - -


Households 75 - - 75 - 75 - 79 32

Payments for capital assets


- - - - - - - - -







Payments for financial assets - - - - 837 (837) - - -

Total 8 347 2 150 - 10 497 9 504 993 90.5% 27 810 27 755

2.2 Services to Older Persons

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 58 757 (216) - 58 541 60 204 (1 663) 102.8% 56 468 54 821

Compensation of employees 51 649 - - 51 649 53 726 (2 077) 104.0% 48 412 48 510

Goods and services 7 108 (216) - 6 892 6 478 414 94.0% 8 056 6 311


Transfers and subsidies 39 316 338 - 39 654 39 634 20 99.9% 41 772 41 814



- - - - - - - - -






- - - - - - - - -

Non-profit institutions 38 866 338 39 204 39 090 114 99.7% 40 741 40 736

Households 450 - - 450 544 (94) 120.9% 1 031 1 078



- - - - - - - - -








Total 98 247 122 - 98 369 99 965 (1 596) 101.6% 98 450 96 747

2.3 Services to Person with Disability

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 19 123 (1 757) - 17 366 20 245 (2 879) 116.6% 9 237 13 132

Compensation of employees 16 259 169 - 16 428 19 439 (3 011) 118.3% 8 485 12 628

Goods and services 2 864 (1 926) - 938 806 132 85.9% 752 504









- - - - - - - - -


- - - - - - - - -


Households - - - - - - - 75 74

Payments for capital assets 39 - - 39 33 6 84.6% - -


- - - - - - - - -

Machinery and equipment 39 - - 39 33 6 84.6% - -

Heritage assets






Total 39 190 (1 692) - 37 498 40 305 (2 807) 107.5% 29 855 33 747

2.4 HIV / Aids

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 15 481 (211) - 15 270 12 780 2 490 83.7% 13 890 7 786

Compensation of employees 15 182 (211) - 14 971 10 902 4 069 72.8% 13 707 7 610

Goods and services 299 - - 299 1 878 (1 579) 628.1% 183 176

Interest and rent on land

Transfers and subsidies 18 843 (403) - 18 440 18 104 336 98.2% 18 340 18 317







- - - - - - - - -


- - - - - - - - -

Non-profit institutions 18 843 (533) 18 310 18 104 206 98.9% 18 337 18 314

Households - 130 - 130 - 130 - 3 3

Payments for capital assets 25 - - 25 21 4 84.0% 24 -


Machinery and equipment 25 - - 25 21 4 84.0% 24 -

Heritage assets






Total 34 349 (614) - 33 735 30 905 2 830 91.6% 32 254 26 103

2.5 Social Relief

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 1 793 34 - 1 827 1 169 658 64.0% 579 578

Compensation of employees 1 693 - - 1 693 1 055 638 62.3% - -

Goods and services 100 34 - 134 114 20 85.1% 579 578









- - - - - - - - -


- - - - - - - - -


Households - - - - - - - - -



- - - - - - - - -








Total 1 793 34 - 1 827 1 169 658 64.0% 579 578





Programme 3: Children and Families

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Sub programme

1. Management and Support 647 (58) - 589 101 488 17.1% - -

2. Care and Services to Families 23 350 (334) (74) 22 942 22 514 428 98.1% 14 872 13 835

3. Child Care and Protection 81 412 296 (53) 81 655 82 274 (619) 100.8% 110 263 110 807

4. ECD and Partial Care 183 624 49 - 183 673 182 751 922 99.5% 184 191 184 458

5. Child and Youth Care Centres 64 126 47 (573) 63 600 64 872 (1 272) 102.0% 23 369 23 387

6. Community Based Care

Services for Children

12 823 - - 12 823 11 278 1 545 88.0% 11 520 11 520

Total for sub programmes 365 982 - (700) 365 282 363 790 1 492 99.6% 344 215 344 007


Current payments 113 213 - (700) 112 513 112 167 346 99.7% 88 740 88 623

Compensation of employees 107 140 (6) - 107 134 107 020 114 99.9% 82 259 82 661

Salaries and wages 93 597 (325) - 93 272 89 697 3 575 96.2% 68 005 70 059

Social contributions 13 543 319 - 13 862 17 323 (3 461) 125.0% 14 254 12 602

Goods and services 6 073 6 (700) 5 379 5 147 232 95.7% 6 481 5 962


Advertising - - - - - - - - -

Minor assets 117 (18) (20) 79 25 54 31.6% 45 9








118 (19) - 99 91 8 91.9% 62 277

Communication (G & S) 5 4 - 9 9 - 100.0% 4 4



- - - - - - - - -


- - - - - - - - -



- - - - - - - - -


Contractors 165 10 - 175 175 - 100.0% 55 46


3 790 (378) (315) 3 097 3 095 2 99.9% 3 495 3 489

Entertainment - - - - - - - 1 -

Fleet services - - - - - - - - -

Housing - - - - - - - - -


5 - - 5 - 5 - - -



- - - - - - - 28 -

Inventory: Fuel, oil and gas - - - - - - - 2 -


- - - - - - - - -






- - - - - - - 20 -




Consumable supplies 643 404 (228) 819 798 21 97.4% 1 444 1 157


321 64 (104) 281 266 15 94.7% 405 316

Operating leases - - - - - - - - -

Property payments 6 1 - 7 6 1 85.7% 51 51


- - - - - - - - -

Travel and subsistence 732 (27) (33) 672 561 111 83.5% 765 476

Training and development - - - - - - - - -

Operating payments 55 - - 55 45 10 81.8% 54 70

Venues and facilities - - - - - - - - -



Interest - - - - - - - - -

Rent on land - - - - - - - - -

Transfers and subsidies 252 644 - - 252 644 251 560 1 084 99.6% 255 353 255 341


- - - - - - - 5 000 5 000






Departmental agencies - - - - - - - 5 000 5 000

Non-profit institutions 252 394 - - 252 394 251 320 1 074 99.6% 249 459 249 431

Households 250 - - 250 240 10 96.0% 894 910

Social benefits 250 - - 250 240 10 96.0% 894 910




- - - - - - - - -

Buildings - - - - - - - - -



Transport equipment - - - - - - - - -


125 - - 125 63 62 50.4% 122 43







Total 365 982 - (700) 365 282 363 790 1 492 99.6% 344 215 344 007






2015/16 2014/15

Adjusted Appropriati

on

Shifting of Funds

Virement Final Appropriatio

n

Actual Expenditure


appropriation

Final Appropriation

Actual expenditure


Current payments 647 (58) - 589 101 488 17.1% - -

Compensation of employees 488 - - 488 - 488 - - -

Goods and services 159 (58) - 101 101 - 100.0% - -





- - - - - - - - -


- - - - - - - - -


Households - - - - - - - - -



- - - - - - - - -








Total 647 (58) - 589 101 488 17.1% - -





3.2 Care and Services to Families

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 18 990 (334) (74) 18 582 18 243 339 98.2% 13 833 12 797


Goods and services 355 (18) (74) 263 199 64 75.7% 425 220





- - - - - - - - -


- - - - - - - - -

Non-profit institutions 4 360 - - 4 360 4 271 89 98.0% 1 039 1 038

Households - - - - - - - - -



- - - - - - - - -








Total 23 350 (334) (74) 22 942 22 514 428 98.1% 14 872 13 835

3.3 Child Care and Protection





2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 49 804 334 (53) 50 085 50 977 (892) 101.8% 74 907 75 487

Compensation of employees 49 162 316 - 49 478 50 439 (961) 101.9% 68 851 69 769

Goods and services 642 18 (53) 607 538 69 88.6% 6 056 5 718





- - - - - - - - -


- - - - - - - - -


Households 165 - - 165 157 8 95.2% 894 910

Payments for capital assets 62 (38) - 24 24 - 100.0% 122 43


- - - - - - - - -

Machinery and equipment 62 (38) - 24 24 - 100.0% 122 43







Total 81 412 296 (53) 81 655 82 274 (619) 100.8% 110 263 110 807





3.4 ECD and Partial Care

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 1 791 - - 1 791 1 454 337 81.2% - 339

Compensation of employees 1 688 - - 1 688 1 356 332 80.3% - 315

Goods and services 103 - - 103 98 5 95.1% - 24





- - - - - - - 5 000 5 000


- - - - - - - - -


Households - - - - - - - - -

Payments for capital assets - 49 - 49 - 49 - - -


- - - - - - - - -

Machinery and equipment - 49 - 49 - 49 - - -







Total 183 624 49 - 183 673 182 751 922 99.5% 184 191 184 458





3.5 Child and Youth Care Centres

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 40 595 58 (573) 40 080 41 367 (1 287) 103.2% - -

Compensation of employees 35 858 (6) - 35 852 37 181 (1 329) 103.7% - -

Goods and services 4 737 64 (573) 4 228 4 186 42 99.0% - -





- - - - - - - - -


- - - - - - - - -

Non-profit institutions 23 383 23 383 23 383 - 100.0% 23 369 23 387

Households 85 - - 85 83 2 97.6% - -

Payments for capital assets 63 (11) - 52 39 13 75.0% - -


- - - - - - - - -

Machinery and equipment 63 (11) - 52 39 13 75.0% - -






Payments for financial assets

Total 64 126 47 (573) 63 600 64 872 (1 272) 102.0% 23 369 23 387





3.6 Community Based Care Services for Children

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 1 386 - - 1 386 25 1 361 1.8% - -

Compensation of employees 1 309 - - 1 309 - 1 309 - - -

Goods and services 77 - - 77 25 52 32.5% - -





- - - - - - - - -


- - - - - - - - -


Households - - - - - - - - -



- - - - - - - - -








Total 12 823 - - 12 823 11 278 1 545 88.0% 11 520 11 520





Programme 4: Social Welfare Services

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Sub programme

1. Management and Support 513 (141) - 372 239 133 64.2% - -

2. Crime Prevention and Support 59 423 1 991 (1 753) 59 661 58 175 1 486 97.5% 63 248 60 740

3. Victim Empowerment 16 236 144 (247) 16 133 15 241 892 94.5% 14 260 14 234

4. Social Relief 45 867 (1 994) - 43 873 34 041 9 832 77.6% 34 600 32 398

Total for sub programmes 122 039 - (2 000) 120 039 107 696 12 343 89.7% 112 108 107 372


Current payments 87 269 - (2 000) 85 269 84 464 805 99.1% 72 638 71 559

Compensation of employees 78 255 - - 78 255 78 186 69 99.9% 66 567 66 327

Salaries and wages 70 830 (5 157) - 65 673 65 603 70 99.9% 55 788 56 164

Social contributions 7 425 5 157 - 12 582 12 583 (1) 100.0% 10 779 10 163

Goods and services 9 014 - (2 000) 7 014 6 278 736 89.5% 6 071 5 232

Administrative fees 18 9 - 27 15 12 55.6% - -

Advertising 93 48 (63) 78 77 1 98.7% 201 201

Minor assets 2 053 (1 231) (181) 641 660 (19) 103.0% 230 80




124 60 (25) 159 144 15 90.6% 95 69

Communication (G & S) 4 1 - 5 1 4 20.0% 5 2



- - - - - - - - -






- - - - - - - - -



- - - - - - - - -


Contractors 696 (77) - 619 609 10 98.4% 298 288


1 658 (196) (74) 1 388 1 384 4 99.7% 1 413 1 409



Housing - - - - - - - - -


10 (8) - 2 - 2 - 17 -

Inventory: Farming supplies - - - - - - - -


45 (7) (38) - - - - 10 -

Inventory: Fuel, oil and gas - - - - - - - 10 -


- - - - - - - -


59 - (50) 9 - 9 - 8 1 223

Inventory: Medical supplies 10 (10) - - - - - 5 -



Consumable supplies 760 104 (190) 674 857 (183) 127.2% 821 619






468 45 (59) 454 361 93 79.5% 449 355

Operating leases - - - - - - - -

Property payments 1 774 1 269 (1 174) 1 869 1 143 726 61.2% 1 307 22


- 17 - 17 16 1 94.1% - -

Travel and subsistence 1 104 (31) (120) 953 868 85 91.1% 879 730

Training and development - - - - - - -

Operating payments 137 4 (26) 115 139 (24) 120.9% 308 234

Venues and facilities 1 3 - 4 4 - 100.0% 15 -



Interest - - - - - - - - -

Rent on land - - - - - - - - -



Households 600 - - 600 593 7 98.8% 40 40

Social benefits 600 - - 600 593 7 98.8% 40 40

Other transfers to households

Payments for capital assets 16 707 - - 16 707 5 595 11 112 33.5% 20 343 16 488


16 235 - - 16 235 5 131 11 104 31.6% 20 123 16 388

Buildings 16 235 - - 16 235 5 131 11 104 31.6% 20 123 16 388





472 - - 472 464 8 98.3% 220 100







- - - - - - - - -

Payments for financial assets - - - - - - - - 199

Total 122 039 - (2 000) 120 039 107 696 12 343 89.7% 112 108 107 372


2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 513 (141) - 372 239 133 64.2% - -

Compensation of employees 513 (141) - 372 239 133 64.2% - -

Goods and services - - - - - - - - -





- - - - - - - - -


- - - - - - - - -


Households - - - - - - - - -



- - - - - - - - -












Total 513 (141) - 372 239 133 64.2% - -

4.2 Crime Prevention and Support

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 53 623 2 301 (1 753) 54 171 52 888 1 283 97.6% 41 047 40 372

Compensation of employees 48 964 1 215 - 50 179 49 156 1 023 98.0% 37 220 37 290

Goods and services 4 659 1 086 (1 753) 3 992 3 732 260 93.5% 3 827 3 082


Transfers and subsidies 3 887 (323) - 3 564 3 533 31 99.1% 3 918 3 918



- - - - - - - - -


- - - - - - - - -

Non-profit institutions 3 887 (323) 3 564 3 526 38 98.9% 3 878 3 878

Households - - - - 7 (7) - 40 40

Payments for capital assets 1 913 13 - 1 926 1 754 172 91.1% 18 283 16 450


1 735 - - 1 735 1 631 104 94.0% 18 123 16 388

Machinery and equipment 178 13 - 191 123 68 64.4% 160 62











Total 59 423 1 991 (1 753) 59 661 58 175 1 486 97.5% 63 248 60 740

4.3 Victim Empowerment

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 8 530 73 (247) 8 356 7 592 764 90.9% 5 000 4 797


Goods and services 2 525 275 (247) 2 553 2 078 475 81.4% 1 627 1 537





- - - - - - - - -


- - - - - - - - -


Households - - - - - - - - -

Payments for capital assets 294 (13) - 281 341 (60) 121.4% 60 38


Machinery and equipment 294 (13) - 281 341 (60) 121.4% 60 38

Heritage assets









Payments for financial assets - - - - - - - - 199

Total 16 236 144 (247) 16 133 15 241 892 94.5% 14 260 14 234

4.4 Substance Abuse Prevention and Rehabilitation

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 24 603 (2 233) - 22 370 23 745 (1 375) 106.1% 26 591 26 390

Compensation of employees 22 773 (872) - 21 901 23 277 (1 376) 106.3% 25 974 25 777

Goods and services 1 830 (1 361) - 469 468 1 99.8% 617 613





- - - - - - - - -


- - - - - - - - -


Households 600 - - 600 586 14 97.7% - -

Payments for capital assets 14 500 - - 14 500 3 500 11 000 24.1% 2 000 -


14 500 14 500 3 500 11 000 24.1% 2 000 -












Total 45 867 (1 994) - 43 873 34 041 9 832 77.6% 34 600 32 398


2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Sub programme

1. Management and Support 3 782 19 - 3 801 3 486 315 91.7% 3 996 3 972 2. Community Mobilisation - - - - - - - 14 13 3. Institutional Capacity Building

and Support for NPO 12 908 (197) - 12 711 12 865 (154) 101.2% 10 147 10 893

4. Poverty Alleviation and Sustainable Livelihood

34 850 1 529 - 36 379 38 119 (1 740) 104.8% 27 632 26 848

5. Community Based Research and Planning

1 346 (324) - 1 022 736 286 72.0% 1 470 1 481

6. Youth Development 56 636 (1 259) (300) 55 077 52 433 2 644 95.2% 52 248 50 750 7. Women Development 1 400 (115) - 1 285 2 249 (964) 175.0% 2 690 2 398 8. Population Policy and Promotion 3 729 347 - 4 076 3 931 145 96.4% 3 165 2 771

Total for sub programmes 114 651 - (300) 114 351 113 819 532 99.5% 101 362 99 126


Current payments 91 431 (59) (300) 91 072 90 757 315 99.7% 84 817 84 058

Compensation of employees 88 615 5 (300) 88 320 88 144 176 99.8% 80 174 80 068

Salaries and wages 80 439 (6 898) (300) 73 241 73 361 (120) 100.2% 65 922 67 152

Social contributions 8 176 6 903 - 15 079 14 783 296 98.0% 14 252 12 916

Goods and services 2 816 (64) - 2 752 2 613 139 94.9% 4 643 3 990

Administrative fees 35 (24) - 11 7 4 63.6% - -





Advertising 23 5 - 28 22 6 78.6% 276 258

Minor assets 182 (24) - 158 158 - 100.0% 415 245




164 5 - 169 162 7 95.9% 57 56

Communication - - - - - - - - -



97 - - 97 97 - 100.0% - -


- - - - - - - - -



- - - - - - - - -


Contractors 214 (20) - 194 193 1 99.5% 1 751 1 485


- - - - - - - - -



Housing - - - - - - - - -


- - - - - - - 62 -



- - - - - - - - -

Inventory: Fuel, oil and gas - - - - - - - - -


- - - - - - - - -


- - - - - - - - -








Consumable supplies 43 (14) - 29 26 3 89.7% 118 116


637 (55) - 582 542 40 93.1% 375 313

Operating leases - - - - - - - - -

Property payments - - - - - - - - -


53 - - 53 53 - 100.0% - -

Travel and subsistence 1 278 (16) - 1 262 1 184 78 93.8% 1 329 1 260

Training and development - - - - - - - - -

Operating payments 90 79 - 169 169 - 100.0% 260 257

Venues and facilities - - - - - - - - -



Interest - - - - - - - - -

Rent on land - - - - - - - - -

Transfers and subsidies 22 388 - - 22 388 22 473 (85) 100.4% 14 507 14 475

Non-profit institutions 21 276 1 100 - 22 376 22 283 93 99.6% 14 358 14 326

Households 1 112 (1 100) - 12 190 (178) 1583.3% 149 149

Social benefits 1 112 (1 100) - 12 190 (178) 1583.3% 149 149


Payments for capital assets 832 59 - 891 589 302 66.1% 2 038 593


735 - - 735 433 302 58.9% 2 000 583

Buildings 735 - - 735 433 302 58.9% 2 000 583


Machinery and equipment 97 59 - 156 156 - 100.0% 38 10







97 59 - 156 156 - 100.0% 38 10




Total 114 651 - (300) 114 351 113 819 532 99.5% 101 362 99 126


2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 3 770 19 - 3 789 3 420 369 90.3% 3 950 3 950


Goods and services 153 (51) - 102 98 4 96.1% 352 318


Transfers and subsidies 12 - - 12 66 (54) 550.0% 46 42

Provinces and municipalities


- - - - - - - - -


- - - - - - - - -


Households 12 - - 12 66 (54) 550.0% 46 42



- - - - - - - - -












Total 3 782 19 - 3 801 3 486 315 91.7% 3 996 3 972

5.2 Community Mobilisation

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 14 13

Compensation of employees - - - - - - - - -

Goods and services 14 13





- - - - - - - - -


- - - - - - - - -


Households - - - - - - - - -



- - - - - - - - -












Total - - - - - - - 14 13

5.3 Institutional Capacity Building and Support for NPO

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 12 828 (273) - 12 555 12 709 (154) 101.2% 10 085 10 855

Compensation of employees 11 987 (196) - 11 791 11 937 (146) 101.2% 9 523 10 447

Goods and services 841 (77) - 764 772 (8) 101.0% 562 408


Transfers and subsidies - - - - - - - 24 28



- - - - - - - - -


- - - - - - - - -


Households - - - - - - - 24 28

Payments for capital assets 80 76 - 156 156 - 100.0% 38 10


- - - - - - - - -

Machinery and equipment 80 76 - 156 156 - 100.0% 38 10











Total 12 908 (197) - 12 711 12 865 (154) 101.2% 10 147 10 893

5.4 Poverty Alleviation and Sustainable Livelihood

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 20 174 324 - 20 498 22 131 (1 633) 108.0% 19 545 18 793

Compensation of employees 19 409 292 - 19 701 21 409 (1 708) 108.7% 18 979 18 277



Transfers and subsidies 14 676 1 205 - 15 881 15 988 (107) 100.7% 8 087 8 055



- - - - - - - - -


- - - - - - - - -

Non-profit institutions 14 676 1 205 15 881 15 882 (1) 100.0% 8 057 8 055

Households - - - - 106 (106) - 30 30



- - - - - - - - -












Total 34 850 1 529 - 36 379 38 119 (1 740) 104.8% 27 632 26 848

5.5 Community Based Research and Planning

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 1 346 (324) - 1 022 736 286 72.0% 1 470 1 481

Compensation of employees 1 094 (329) - 765 497 268 65.0% 1 151 1 180






- - - - - - - - -


- - - - - - - - -


Households - - - - - - - - -



- - - - - - - - -












Total 1 346 (324) - 1 022 736 286 72.0% 1 470 1 481

5.6 Youth Development

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 49 584 (152) (300) 49 132 47 830 1 302 97.3% 44 834 44 753

Compensation of employees 49 025 (161) (300) 48 564 47 302 1 262 97.4% 44 089 44 098



Transfers and subsidies 5 300 (1 090) - 4 210 4 170 40 99.0% 5 414 5 414



- - - - - - - - -


- - - - - - - - -

Non-profit institutions 5 200 10 5 210 4 152 1 058 79.7% 5 365 5 365

Households 1 100 (1 100) - - 18 (18) - 49 49

Payments for capital assets 752 (17) - 735 433 302 58.9% 2 000 583


735 735 433 302 58.9% 2 000 583





Machinery and equipment 17 (17) - - - - - - -







Total 56 636 (1 259) (300) 54 077 52 433 2 644 97.0% 52 248 50 750

5.7 Women Development

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments - - - - - - - 1 754 1 462

Compensation of employees - - - - - - - - -

Goods and services - - - - - - - 1 754 1 462


Transfers and subsidies 1 400 (115) - 1 285 2 249 (964) 175.0% 936 936



- - - - - - - - -


- - - - - - - - -

Non-profit institutions 1 400 (115) 1 285 2 249 (964) 175.0% 936 936

Households - - - - - - - - -



- - - - - - - - -












Total 1 400 (115) - 1 285 2 249 (964) 175.0% 2 690 2 398

5.8 Population Policy Promotion

2015/16 2014/15

Adjusted

Appropriati

on

Shifting of

Funds

Virement Final

Appropriatio

n

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure


Current payments 3 729 347 - 4 076 3 931 145 96.4% 3 165 2 771







- - - - - - - - -


- - - - - - - - -


Households - - - - - - - - -



- - - - - - - - -












Total 3 729 347 - 4 076 3 931 145 96.4% 3 165 2 771


NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2016


1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3. Detail on payments for financial assets Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement):

4.1 Per programme Final

Appropriation Actual

Expenditure Variance

R’000 Variance as a

% of Final Appropriation

1. Administration 236 215 235 538 677 0%

2. Social Welfare Services 181 926 181 849 77 0%

3. Children and Families

365 282 363 789 1 493 0%

4. Restorative Services 120 039 107 696 12 343 10%

Substance Abuse Treatment Grant (24%) The allocation amounted to R14.5 million. R3.499.991 has been spent and a commitment of R11 million has been raised. The delay in spending was as a result of design modifications in an effort to reduce project costs, which led to delay in the sequence of events that followed. Furthermore, the special adjustment for the additional allocation of R6 million from Northern Cape was enacted during March 2016. The Bid Evaluation and Adjudication Committees experienced delays, as a result the contractor was appointed on the 11th of February 2016, contrary to the milestone of site hand over scheduled for 18th January 2016.




The Implementation Agent however managed to speed up processes of site handover and provided clear detailed instruction to the contractor in view of the fact that the construction period is 12 months only. The department requested a roll over for the remaining R11 million.

5. Development and Research 114 351 113 819 532 0%

4.2 Per economic classification Final

Appropriation Actual

Expenditure Variance Variance as a

% of Final Appropriation

R’000 R’000 R’000 R’000 Current payments Compensation of employees 526 563 526 169 394 0% Goods and services 89 370 87 526 1 844 2% Interest and rent on land - - - - Transfers and subsidies Provinces and municipalities - - - - Departmental agencies and accounts

22 4 18 82%

Higher education institutions - - - - Public corporations and private enterprises

- - - -


- - - -

Non-profit institutions 369 840 367 868 1 972 1% Households 1 882 1 881 1 0%

Payments for capital assets Buildings and other fixed structures 16 970 5 564 11 406 67% Machinery and equipment 13 166 12 842 324 2% Heritage assets - - - - Specialised military assets - - - - Biological assets - - - - Land and subsoil assets - - - - Intangible assets - - - - Payments for financial assets - 837 (837) -

Substance Abuse Treatment Grant (24%)

The allocation amounted to R14.5 million. R3.499.991 has been spent and a commitment of R11 million has been raised. The delay in spending was as a result of design modifications in an effort to reduce project costs, which led to delay in the sequence of events that followed. Furthermore, the special adjustment for the additional allocation of R6 million from Northern Cape was enacted during March 2016. The Bid Evaluation and Adjudication Committees experienced delays, as a result the contractor was appointed on the 11th of February 2016, contrary to the milestone of site hand over scheduled for 18th January 2016. The Implementation Agent however managed to speed up processes of site handover and provided clear detailed instruction to the contractor in view of the fact that the construction period is 12 months only.




The department requested a roll over for the remaining R11 million.

4.3 Per conditional grant Final Appropriatio

n

Actual Expenditure

Variance Variance as a % of Final

Appropriation R’000 R’000 R’000 R’000

Social Sector EPWP Incentive Grant 6 312 6 284 28 0%

EPWP Intergraded Grant for Prov 735 433 302 41%

Substance Abuse Treatment Grant 14 500 3 500 11 000 76%

Substance Abuse Treatment Grant (24%)

The allocation amounted to R14.5 million. R3.499.991 has been spent and a commitment of R11 million

has been raised.

The delay in spending was as a result of design modifications in an effort to reduce project costs, which led

to delay in the sequence of events that followed. Furthermore, the special adjustment for the additional

allocation of R6 million from Northern Cape was enacted during March 2016.

The Bid Evaluation and Adjudication Committees experienced delays, as a result the contractor was

appointed on the 11th of February 2016, contrary to the milestone of site hand over scheduled for 18th

January 2016.

The Implementation Agent however managed to speed up processes of site handover and provided clear

detailed instruction to the contractor in view of the fact that the construction period is 12 months only.

The department requested a roll over for the remaining R11 million.

(DEPARTMENTOF SOCIAL DEVELOPMENT) VOTE 7

STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2016


Note 2015/16 2014/15

R'000 R'000 REVENUE

Annual appropriation 1 1 017 813 967 554 Statutory appropriation 2 - - Departmental revenue 3 - - NRF Receipts - - Aid assistance 4 756 939

TOTAL REVENUE 1 018 569 968 493

Current expenditure

Compensation of employees 5 526 169 474 589 Goods and services 6 87 526 85 835 Interest and rent on land 7 - - Aid assistance 4 774 998

Total current expenditure 614 469 561 422 Transfers and subsidies

Transfers and subsidies 9 369 753 370 249 Aid assistance 4 - -

Total transfers and subsidies 369 753 370 249 Expenditure for capital assets

Tangible assets 10 18 406 25 463 Intangible assets 10 - -

Total expenditure for capital assets 18 406 25 463 Unauthorised expenditure approved without funding 11 - - Payments for financial assets 8 837 199

TOTAL EXPENDITURE 1 003 465 957 333

SURPLUS/(DEFICIT) FOR THE YEAR 15 104 11 160

Reconciliation of Net Surplus/(Deficit) for the year

Voted funds 15 122 11 219

Annual appropriation 3 792 7 770 Conditional grants 11 330 3 449

Departmental revenue and NRF Receipts 19 - - Aid assistance 4 (18) (59)

SURPLUS/(DEFICIT) FOR THE YEAR 15 104 11 160


STATEMENT OF FINANCIAL POSITION

as at 31 March 2016


Note 2015/16 2014/15

R'000 R'000 ASSETS

Current assets

13 683 11 177

Unauthorised expenditure 11 - - Cash and cash equivalents 12 10 299 7 028 Other financial assets 13 - - Prepayments and advances 14 - 2 Receivables 15 3 384 4 147 Loans 17 - - Aid assistance prepayments 4 - - Aid assistance receivable 4 - -

Non-current assets 3 095 4 019

Investments 16 - - Receivables 15 3 095 4 019 Loans 17 - - Other financial assets 13 - -

TOTAL ASSETS 16 778 15 196

LIABILITIES Current liabilities

15 390 13 488

Voted funds to be surrendered to the Revenue Fund 18 15 122 11 102 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

19 177 2 325

Bank overdraft 20 - - Payables 21 59 11 Aid assistance repayable 4 - - Aid assistance unutilised 4 32 50

Non-current liabilities

Payables 22 - -

TOTAL LIABILITIES 15 390 13 488

NET ASSETS 1 388 1 708


STATEMENT OF FINANCIAL POSITION

as at 31 March 2016


Note 2015/16 2014/15

R'000 R'000 Represented by:

Capitalisation reserve - - Recoverable revenue 1 388 1 708 Retained funds - - Revaluation reserves - -

TOTAL 1 388 1 708


STATEMENT OF CHANGES IN NET ASSETS



Note 2015/16 2014/15

R'000 R'000 Capitalisation Reserves Opening balance - - Transfers:

Movement in Equity - - Movement in Operational Funds - - Other movements - -

Closing balance - -

Recoverable revenue Opening balance 1 708 1 249 Transfers: (320) 459

Irrecoverable amounts written off 8.3 - Debts revised - Debts recovered (included in departmental receipts)

(709) (482)

Debts raised 389 941

Closing balance 1 388 1 708

Retained funds Opening balance - - Transfer from voted funds to be surrendered (Parliament/Legislatures ONLY)

- -

Utilised during the year - - Other transfers - -

Closing balance - -

Revaluation Reserve Opening balance - - Revaluation adjustment (Housing departments) - - Transfers - - Other - -

Closing balance - -

TOTAL 1 388 1 708


CASH FLOW STATEMENT



Note 2015/16 2014/15

R'000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 1 020 256 972 102

Annual appropriated funds received 1.1 1 017 813 967 438 Statutory appropriated funds received 2 - - Departmental revenue received 3 1 501 3 579 Interest received

3.3 186 146

NRF Receipts - - Aid assistance received 4 756 939

Net (increase)/decrease in working capital 1 737 (2 114) Surrendered to Revenue Fund (14 937) (3 832) Surrendered to RDP Fund/Donor - (240) Current payments (614 469) (561 422) Interest paid

7 - -

Payments for financial assets (837) (199) Transfers and subsidies paid (369 753) (370 249)

Net cash flow available from operating activities 23 21 997 34 046

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for capital assets 10 (18 406) (25 463) Proceeds from sale of capital assets 3.4 - - (Increase)/decrease in loans - - (Increase)/decrease in investments - - (Increase)/decrease in other financial assets - -

Net cash flows from investing activities (18 406) (25 463)

CASH FLOWS FROM FINANCING ACTIVITIES

Distribution/dividend received - - Increase/(decrease) in net assets (320) 459 Increase/(decrease) in non-current payables - -

Net cash flows from financing activities (320) 459

Net increase/(decrease) in cash and cash equivalents 3 271 9 042

Cash and cash equivalents at beginning of period 7 028 (2 014) Unrealised gains and losses within cash and cash equivalents

Cash and cash equivalents at end of period 24 10 299 7 028


ACCOUNTING POLICIES



Summary of significant accounting policies

The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. Management has concluded that the financial statements present fairly the department’s primary and secondary information.

The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation.

Where appropriate and meaningful, additional information has been disclosed to enhance the

usefulness of the financial statements and to comply with the statutory requirements of the Public

Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the

Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1 Basis of preparation

The financial statements have been prepared in accordance with the Modified Cash

Standard.

2 Going concern

The financial statements have been prepared on a going concern basis.

3 Presentation currency

Amounts have been presented in the currency of the South African Rand (R) which is also

the functional currency of the department.

4 Rounding

Unless otherwise stated financial figures have been rounded to the nearest one thousand

Rand (R’000).

5 Foreign currency translation

Cash flows arising from foreign currency transactions are translated into South African

Rands using the spot exchange rates prevailing at the date of payment / receipt.

6 Comparative information

6.1 Prior period comparative information

Prior period comparative information has been presented in the current year’s financial

statements. Where necessary figures included in the prior period financial statements

have been reclassified to ensure that the format in which the information is presented is

consistent with the format of the current year’s financial statements.

6.2 Current year comparison with budget

A comparison between the approved, final budget and actual amounts for each

programme and economic classification is included in the appropriation statement.

7 Revenue


ACCOUNTING POLICIES



7.1 Appropriated funds

Appropriated funds comprises of departmental allocations as well as direct charges

against the revenue fund (i.e. statutory appropriation).

Appropriated funds are recognised in the statement of financial performance on the date

the appropriation becomes effective. Adjustments made in terms of the adjustments

budget process are recognised in the statement of financial performance on the date the

adjustments become effective.

The net amount of any appropriated funds due to / from the relevant revenue fund at the

reporting date is recognised as a payable / receivable in the statement of financial

position.

7.2 Departmental revenue

Departmental revenue is recognised in the statement of financial performance when

received and is subsequently paid into the relevant revenue fund, unless stated otherwise.

Any amount owing to the relevant revenue fund at the reporting date is recognised as a

payable in the statement of financial position.

7.3 Accrued departmental revenue

Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the

notes to the financial statements when:

it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and

the amount of revenue can be measured reliably.

The accrued revenue is measured at the fair value of the consideration receivable.

Accrued tax revenue (and related interest and / penalties) is measured at amounts

receivable from collecting agents.

8 Expenditure

8.1 Compensation of employees

8.1.1 Salaries and wages

Salaries and wages are recognised in the statement of financial performance on the date

of payment.

8.1.2 Social contributions

Social contributions made by the department in respect of current employees are

recognised in the statement of financial performance on the date of payment.

Social contributions made by the department in respect of ex-employees are classified as

transfers to households in the statement of financial performance on the date of payment.

8.2 Other expenditure

Other expenditure (such as goods and services, transfers and subsidies and payments for

capital assets) is recognised in the statement of financial performance on the date of

payment. The expense is classified as a capital expense if the total consideration paid is

more than the capitalisation threshold.


ACCOUNTING POLICIES



8.3 Accrued expenditure payable

Accrued expenditure payable is recorded in the notes to the financial statements when the

goods are received or, in the case of services, when they are rendered to the department

or in the case of transfers and subsidies when they are due and payable.

Accrued expenditure payable is measured at cost.

8.4 Leases

8.4.1 Operating leases

Operating lease payments made during the reporting period are recognised as current

expenditure in the statement of financial performance on the date of payment.

The operating lease commitments are recorded in the notes to the financial statements.

8.4.2 Finance leases

Finance lease payments made during the reporting period are recognised as capital

expenditure in the statement of financial performance on the date of payment.

The finance lease commitments are recorded in the notes to the financial statements and

are not apportioned between the capital and interest portions.

Finance lease assets acquired at the end of the lease term are recorded and measured at

the lower of:

cost, being the fair value of the asset; or

the sum of the minimum lease payments made, including any payments made to

acquire ownership at the end of the lease term, excluding interest.

9 Aid Assistance

9.1 Aid assistance received

Aid assistance received in cash is recognised in the statement of financial performance

when received. In-kind aid assistance is recorded in the notes to the financial statements

on the date of receipt and is measured at fair value.

Aid assistance not spent for the intended purpose and any unutilised funds from aid

assistance that are required to be refunded to the donor are recognised as a payable in

the statement of financial position.

9.2 Aid assistance paid

Aid assistance paid is recognised in the statement of financial performance on the date of

payment. Aid assistance payments made prior to the receipt of funds are recognised as a

receivable in the statement of financial position.

10 Cash and cash equivalents

Cash and cash equivalents are stated at cost in the statement of financial position.

Bank overdrafts are shown separately on the face of the statement of financial position as

a current liability.

For the purposes of the cash flow statement, cash and cash equivalents comprise cash

on hand, deposits held, other short-term highly liquid investments and bank overdrafts.


ACCOUNTING POLICIES



11 Prepayments and advances

Prepayments and advances are recognised in the statement of financial position when the

department receives or disburses the cash.

Prepayments and advances are initially and subsequently measured at cost.

12 Loans and receivables

Loans and receivables are recognised in the statement of financial position at cost plus

accrued interest, where interest is charged, less amounts already settled or written-off.

Write-offs are made according to the department’s write-off policy.

13 Investments

Investments are recognised in the statement of financial position at cost.

14 Financial assets

14.1 Financial assets (not covered elsewhere)

A financial asset is recognised initially at its cost plus transaction costs that are directly

attributable to the acquisition or issue of the financial.

At the reporting date, a department shall measure its financial assets at cost, less

amounts already settled or written-off, except for recognised loans and receivables, which

are measured at cost plus accrued interest, where interest is charged, less amounts

already settled or written-off.

14.2 Impairment of financial assets

Where there is an indication of impairment of a financial asset, an estimation of the

reduction in the recorded carrying value, to reflect the best estimate of the amount of the

future economic benefits expected to be received from that asset, is recorded in the notes

to the financial statements.

15 Payables

Loans and payables are recognised in the statement of financial position at cost.

16 Capital Assets

16.1 Immovable capital assets

Immovable capital assets are initially recorded in the notes to the financial statements at

cost. Immovable capital assets acquired through a non-exchange transaction is

measured at fair value as at the date of acquisition.

Where the cost of immovable capital assets cannot be determined reliably, the immovable

capital assets are measured at R1 unless the fair value of the asset has been reliably

estimated, in which case the fair value is used.

All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be

recorded at R1.

Immovable capital assets are subsequently carried at cost and are not subject to

depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the

end of the capital project unless the immovable asset is recorded by another department


ACCOUNTING POLICIES



in which case the completed project costs are transferred to that department.

16.2 Movable capital assets

Movable capital assets are initially recorded in the notes to the financial statements at

cost. Movable capital assets acquired through a non-exchange transaction is measured

at fair value as at the date of acquisition.

Where the cost of movable capital assets cannot be determined reliably, the movable

capital assets are measured at fair value and where fair value cannot be determined; the

movable assets are measured at R1.


recorded at R1.

Movable capital assets are subsequently carried at cost and are not subject to

depreciation or impairment.


end of the capital project unless the movable asset is recorded by another

department/entity in which case the completed project costs are transferred to that

department.

16.3 Intangible assets

Intangible assets are initially recorded in the notes to the financial statements at cost.

Intangible assets acquired through a non-exchange transaction are measured at fair value

as at the date of acquisition.

Internally generated intangible assets are recorded in the notes to the financial statements

when the department commences the development phase of the project.

Where the cost of intangible assets cannot be determined reliably, the intangible capital

assets are measured at fair value and where fair value cannot be determined; the

intangible assets are measured at R1.


recorded at R1.

Intangible assets are subsequently carried at cost and are not subject to depreciation or

impairment.


end of the capital project unless the intangible asset is recorded by another

department/entity in which case the completed project costs are transferred to that

department.

17 Provisions and Contingents

17.1 Provisions

Provisions are recorded in the notes to the financial statements when there is a present

legal or constructive obligation to forfeit economic benefits as a result of events in the past

and it is probable that an outflow of resources embodying economic benefits or service

potential will be required to settle the obligation and a reliable estimate of the obligation

can be made. The provision is measured as the best estimate of the funds required to

settle the present obligation at the reporting date.


ACCOUNTING POLICIES



17.2 Contingent liabilities

Contingent liabilities are recorded in the notes to the financial statements when there is a

possible obligation that arises from past events, and whose existence will be confirmed

only by the occurrence or non-occurrence of one or more uncertain future events not

within the control of the department or when there is a present obligation that is not

recognised because it is not probable that an outflow of resources will be required to

settle the obligation or the amount of the obligation cannot be measured reliably.

17.3 Contingent assets

Contingent assets are recorded in the notes to the financial statements when a possible

asset arises from past events, and whose existence will be confirmed by the occurrence

or non-occurrence of one or more uncertain future events not within the control of the

department.

17.4 Commitments

Commitments are recorded at cost in the notes to the financial statements when there is a

contractual arrangement or an approval by management in a manner that raises a valid

expectation that the department will discharge its responsibilities thereby incurring future

expenditure that will result in the outflow of cash.

18 Unauthorised expenditure

Unauthorised expenditure is recognised in the statement of financial position until such

time as the expenditure is either:

approved by Parliament or the Provincial Legislature with funding and the related

funds are received; or

approved by Parliament or the Provincial Legislature without funding and is written off

against the appropriation in the statement of financial performance; or

transferred to receivables for recovery.

Unauthorised expenditure is measured at the amount of the confirmed unauthorised

expenditure.

19 Fruitless and wasteful expenditure

Fruitless and wasteful expenditure is recorded in the notes to the financial statements

when confirmed. The amount recorded is equal to the total value of the fruitless and or

wasteful expenditure incurred.

Fruitless and wasteful expenditure is removed from the notes to the financial statements

when it is resolved or transferred to receivables for recovery.

Fruitless and wasteful expenditure receivables are measured at the amount that is

expected to be recoverable and are de-recognised when settled or subsequently written-

off as irrecoverable.

20 Irregular expenditure

Irregular expenditure is recorded in the notes to the financial statements when confirmed.

The amount recorded is equal to the value of the irregular expenditure incurred unless it is

impracticable to determine, in which case reasons therefor are provided in the note.


ACCOUNTING POLICIES



Irregular expenditure is removed from the note when it is either condoned by the relevant

authority, transferred to receivables for recovery or not condoned and is not recoverable.

Irregular expenditure receivables are measured at the amount that is expected to be

recoverable and are de-recognised when settled or subsequently written-off as

irrecoverable.

21 Changes in accounting policies, accounting estimates and errors

During the year there were no changes made to the estimations for the accounting for

transactions, assets, liabilities, events and circumstances.

Correction of errors is applied retrospectively in the period in which the error has occurred

in accordance with MCS requirements.

22 Events after the reporting date

There is no material events identified.

23 Principal-Agent arrangements

Not applicable

24 Capitalisation reserve

The capitalisation reserve comprises of financial assets and/or liabilities originating in a

prior reporting period but which are recognised in the statement of financial position for

the first time in the current reporting period. Amounts are recognised in the capitalisation

reserves when identified in the current period and are transferred to the

National/Provincial Revenue Fund when the underlying asset is disposed and the related

funds are received.

25 Recoverable revenue

Amounts are recognised as recoverable revenue when a payment made in a previous

financial year becomes recoverable from a debtor in the current financial year. Amounts

are either transferred to the National/Provincial Revenue Fund when recovered or are

transferred to the statement of financial performance when written-off.

26 Related party transactions

A related party transaction is a transfer of resources, services or obligations between the

reporting entity and a related party. Related party transactions within the MEC’s portfolio

are recorded in the notes to the financial statements when the transaction is not at arm’s

length.

Key management personnel are those persons having the authority and responsibility for

planning, directing and controlling the activities of the department. The number of

individuals and their full compensation is recorded in the notes to the financial statements.

27 Inventories (Effective from 1 April 2017)

At the date of acquisition, inventories are recorded at cost price in the notes to the

financial statements

Where inventories are acquired as part of a non-exchange transaction, the cost of

inventory is its fair value at the date of acquisition.

Inventories are subsequently measured at the lower of cost and net realisable value or the


ACCOUNTING POLICIES



lower of cost and current replacement value.

28 Public-Private Partnerships

Public Private Partnerships are accounted for based on the nature and or the substance

of the partnership. The transaction is accounted for in accordance with the relevant

accounting policies.

A summary of the significant terms of the PPP agreement, the parties to the agreement,

and the date of commencement thereof together with the description and nature of the

concession fees received, the unitary fees paid, rights and obligations of the department

are recorded in the notes to the financial statements.


NOTES TO THE ANNUAL FINANCIAL STATEMENTS



1. Annual Appropriation 1.1 Annual Appropriation

Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments:

1.2 Conditional grants Note 2015/16 2014/15

R’000 R’000

Total grants received 46 21 547 7 694

Provincial grants included in Total Grants received

(** It should be noted that the Conditional grants are included in the amounts per the Final Appropriation in Note 1.1)

2. Statutory Appropriation 2015/16 2014/15

R’000 R’000 President and Deputy President salaries Members’ remuneration - - Debt-service costs - - Provincial equitable share - - General fuel levy sharing with metropolitan municipalities - - National Revenue Fund payments - - Skills levy and sector education and training authorities - - Magistrates salaries - - Judges salaries - -

Total - -

Actual Statutory Appropriation received - -

2015/16 2014/15 Final

Appropriation

Actual Funds

Received

Funds not requested/

not received

Final Appropriati

on

Appropriation

received

R’000 R’000 R’000 R’000 R’000 Administration 236 215 236 215 - 220 921 220 921 Social Welfare Services

181 926 181 926 - 188 948 188 948

Children and Families

365 282 365 282 - 344 215 344 215

Restorative Services

120 039 120 039 - 112 108 111 992


114 351 114 351 - 101 362 101 362

Total 1 017 813 1 017 813 - 967 554 967 438





3. Departmental revenue Note 2015/16 2014/15

R’000 R’000 Tax revenue - - Sales of goods and services other than capital assets

3.1 729 622

Fines, penalties and forfeits 3.2 - - Interest, dividends and rent on land 3.3 186 146 Sales of capital assets 3.4 - - Transactions in financial assets and liabilities 3.5 772 2 957 Transfer received 3.6 - -

Total revenue collected 1 687 3 725 Less: Own revenue included in appropriation 19 1 687 3 725

Departmental revenue collected - -

3.1 Sales of goods and services other than capital assets

Note 2015/16 2014/15

3 R’000 R’000 Sales of goods and services produced by the department

729 622

Sales by market establishment - -

Administrative fees - -

Other sales 729 622

Sales of scrap, waste and other used current goods

- -

Total 729 622

3.2 Fines, penalties and forfeits Note 2015/16 2014/15

3 R’000 R’000

Fines - -

Penalties - -

Forfeits - -

Total - -





3.3 Interest, dividends and rent on land Note 2015/16 2014/15

3 R’000 R’000

Interest 186 146

Dividends - -

Rent on land - -

Total 186 146

3.4 Sale of capital assets Note 2015/16 2014/15

3 R’000 R’000 Tangible assets - -

Buildings and other fixed structures 41 - -

Machinery and equipment 39 - -

Specialised military assets 39 - -

Land and subsoil assets 41 - -

Biological assets 39 - -

Intangible assets

Software 40 - -

Mastheads and publishing titles 40 - -

Patents, licences, copyright, brand names,

trademarks

40 - -

Recipes, formulae, prototypes, designs, models 40 - -

Services and operating rights 40 - -

Total - -

3.5 Transactions in financial assets and liabilities Note 2015/16 2014/15

3 R’000 R’000 Loans and advances Receivables - 385 Forex gain - - Stale cheques written back - - Other Receipts including Recoverable Revenue 772 2 572 Gains on GFECRA - -





Total 772 2 957

3.6 Transfers received Note 2015/16 2014/15

3 R’000 R’000 Other governmental units - - Higher education institutions - - Foreign governments - - International organisations - - Public corporations and private enterprises - - Households and non-profit institutions - -

Total - -

3.7 Cash received not recognised (not included in the main note) 2015/16 Name of entity Amount

received Amount

paid to the revenue

fund

Balance

R’000 R’000 R’000

Total

2014/15 Name of entity Amount

received Amount

paid to the revenue

fund

Balance

R’000 R’000 R’000

Total

4. Aid assistance

Note 2015/16 2014/15

R’000 R’000 Opening Balance 50 349 Prior period error -

As restated 50 349

Transferred from statement of financial performance

(18) (59)

Transfers to or from retained funds - Paid during the year (240)

Closing Balance 32 50





4.1 Analysis of balance by source 2015/16 2014/15

Note R’000 R’000 Aid assistance from RDP 4 Aid assistance from other sources 32 50 CARA

Closing balance 32 50

4.2 Analysis of balance 2015/16 2014/15

Note R’000 R’000 Aid assistance receivable 4 Aid assistance prepayments 4 Aid assistance unutilised 4 32 50 Aid assistance repayable 4

Closing balance 32 50

Aid assistance not requested/not received

4.3 Prior period error Note 2014/15

R’000 Nature of prior period error Relating to 2013/14 [affecting the opening balance]

Relating to 2014/15

Total prior period errors

5. Compensation of employees

5.1 Salaries and Wages Note 2015/16 2014/15

R’000 R’000 Basic salary 353 269 326 302 Performance award 5 648 4 900 Service Based 451 894 Compensative/circumstantial 14 963 11 829 Periodic payments 2 628 442 Other non-pensionable allowances 65 214 58 878

Total 442 173 403 245





5.2 Social contributions

Note 2015/16 2014/15

R’000 R’000 Employer contributions Pension 46 353 41 376 Medical 37 497 29 894 UIF - - Bargaining council 146 74 Official unions and associations - - Insurance - -

Total 83 996 71 344

Total compensation of employees

526 169 474 589

Average number of employees

2 045 1 978

6. Goods and services

Note 2015/16 2014/15

R’000 R’000

Administrative fees 239 140

Advertising 1 379 667

Minor assets 6.1 1 655 667

Bursaries (employees) 246 304

Catering 1 006 1 044

Communication 4 414 4 893

Computer services 6.2 6 478 8 014

Consultants: Business and advisory services 2 139 98

Infrastructure and planning services - -

Laboratory services - -

Scientific and technological services - -

Legal services 575 8 361

Contractors 10 206 5 309

Agency and support / outsourced services 8 096 9 369





Entertainment 2 8

Audit cost – external 6.3 5 491 5 645

Fleet services 9 599 9 899

Inventory 6.4 - 1 223

Consumables 6.5 7 970 7 243

Housing - -

Operating leases 11 990 11557

Property payments 6.6 3 659 1 045

Rental and hiring - -

Transport provided as part of the departmental

activities

1 229 180

Travel and subsistence 6.7 8 473 7 066

Venues and facilities 5 47

Training and development 2 207 2 177

Other operating expenditure 6.8 468 879

Total 87 525 85 835

6.1 Minor assets Note 2015/16 2014/15

6 R’000 R’000 Tangible assets 1 655 667

Buildings and other fixed structures - - Biological assets - - Heritage assets - - Machinery and equipment 1 655 667 Transport assets - - Specialised military assets - -

Intangible assets - - Software - - Mastheads and publishing titles - - Patents, licences, copyright, brand names, trademarks

- -

Recipes, formulae, prototypes, designs, models - - Services and operating rights - -

Total 1 655 667

6.2 Computer services





Note 2015/16 2014/15

6 R’000 R’000 SITA computer services 6 478 8 014 External computer service providers - -

Total 6 478 8 014

6.3 Audit cost – External Note 2015/16 2014/15

6 R’000 R’000 Regularity audits 5 491 5 645 Performance audits - - Investigations - - Environmental audits - - Computer audits - -

Total 5 491 5 645

6.4 Inventory Note 2015/16 2014/15

6 R’000 R’000 Clothing material and accessories - - Farming supplies - - Food and food supplies - - Fuel, oil and gas - - Learning, teaching and support material - - Materials and supplies - 1 223 Medical supplies - - Medicine - - Medsas inventory interface - - Other supplies 6.4.1 - -

Total - 1 223

6.4.1 Other supplies

Note 2015/16 2014/15

6.4 R’000 R’000 Ammunition and security supplies - - Assets for distribution - -

Machinery and equipment - - School furniture - - Sports and recreation - - Library material - - Other assets for distribution - -

Other - -

Total - -

6.5 Consumables





Note 2015/16 2014/15

6 R’000 R’000 Consumable supplies 4 545 4 199

Uniform and clothing 805 849 Household supplies 2 263 2 654 Building material and supplies 234 336 Communication accessories - 17 IT consumables 912 124 Other consumables 331 219

Stationery, printing and office supplies 3 425 3 044

Total 7 970 7 243

6.6 Property payments Note 2015/16 2014/15

6 R’000 R’000 Municipal services Property management fees - - Property maintenance and repairs - - Other 3 659 1 045

Total 3 659 1 045

6.7 Travel and subsistence Note 2015/16 2014/15

6 R’000 R’000 Local 7 924 6 814 Foreign 549 252

Total 8 473 7 066

6.8 Other operating expenditure Note 2015/16 2014/15

6 R’000 R’000 Professional bodies, membership and subscription fees

- 14

Resettlement costs - 27 Other 468 838

Total 468 879

7. Interest and rent on land Note 2015/16 2014/15

R’000 R’000 Interest paid - - Rent on land - -

Total - -





8. Payments for financial assets Note 2015/16 2014/15

R’000 R’000 Material losses through criminal conduct

Theft 8.4 - - Other material losses 8.1 - -

Purchase of equity - - Extension of loans for policy purposes - - Other material losses written off 8.2 - - Debts written off 8.3 837 199 Forex losses 8.5 - - Debt take overs - - Losses on GFECRA - -

Total 837 199

8.1 Other material losses Note 2015/16 2014/15

8 R’000 R’000

Nature of other material losses (Group major categories, but list material items) - - Incident Disciplinary Steps taken/

Criminal proceedings

Total - -

8.2 Other material losses written off Note 2015/16 2014/15

8 R’000 R’000 Nature of losses (Group major categories, but list material items) - -

Total - -





8.3 Debts written off Note 2015/16 2014/15

8 R’000 R’000 Nature of debts written off (Group major categories, but list material items: debts written off relating to irregular expenditure, recoverable expenditure and other debts must be listed here)

Irregular expenditure written off

Total - -

Recoverable revenue written off

Total - -

Other debt written off Staff Debt 820 199 Other debtors 17 -

Total 837 199

Total debt written off 837 199

8.4 Details of theft Note 2015/16 2014/15

8 R’000 R’000 Nature of theft

(Group major categories, but list material items)

Total - -

8.5 Forex losses Note 2015/16 2014/15

8 R’000 R’000 Nature of losses

(Group major categories, but list material items)

Total - -

9. Transfers and subsidies 2015/16 2014/15

R’000 R’000 Note Provinces and municipalities 48, 49 - -





Departmental agencies and accounts Annex 1B 4 5 025 Higher education institutions Annex 1C - - Foreign governments and international organisations

Annex 1E - -

Public corporations and private enterprises Annex 1D - - Non-profit institutions Annex 1F 367 868 362 434 Households Annex 1G 1 881 2 790

Total 369 753 370 249

Unspent funds transferred to the above beneficiaries 6 718

10. Expenditure for capital assets Note 2015/16 2014/15

R’000 R’000 Tangible assets 18 406 25 463

Buildings and other fixed structures 40 5 564 16 971 Heritage assets 39, 41 - -

Machinery and equipment 39 12 842 8 492 Specialised military assets 39 - - Land and subsoil assets 41 - - Biological assets 39 - -

Intangible assets

Software 40 - - Mastheads and publishing titles 40 - - Patents, licences, copyright, brand names, trademarks

40 - -

Recipes, formulae, prototypes, designs, models 40 - - Services and operating rights 40 - -

Total 18 406 25 463

The following amounts have been included as project costs in Expenditure for capital assets

Compensation of employees

Goods and services

Total - -

10.1 Analysis of funds utilised to acquire capital assets – 2015/16 Voted funds Aid

assistance Total

R’000 R’000 R’000 Tangible assets 18 406 18 406

Buildings and other fixed structures 5 564 - 5 564 Heritage assets - - - Machinery and equipment 12 842 - 12 842 Specialised military assets - - - Land and subsoil assets - - - Biological assets - - -

Intangible assets - - -

Software - - - Mastheads and publishing titles - - - Patents, licences, copyright, brand names, trademarks

- - -





Recipes, formulae, prototypes, designs, models

- - -

Services and operating rights - - -

Total 18 406 - 18 406

10.2 Analysis of funds utilised to acquire capital assets – 2014/15 Voted funds Aid

assistance Total

R’000 R’000 R’000 Tangible assets 25 463 25 463

Buildings and other fixed structures 16 971 - 16 971 Heritage assets - - - Machinery and equipment 8 492 - 8 492 Specialised military assets - - - Land and subsoil assets - - - Biological assets - - -

Intangible assets - - -

Software - - -

Mastheads and publishing titles - - -

Patents, licences, copyright, brand names, trademarks

- - -


- - -

Services and operating rights - - -

Total 25 463 - 25 463

10.3 Finance lease expenditure included in Expenditure for capital assets

Note 2015/16 2014/15 R’000 R’000 Tangible assets

Buildings and other fixed structures - - Heritage assets - - Machinery and equipment 7 987 7 140 Specialised military assets - - Land and subsoil assets - - Biological assets - -

Total 7 987 7 140

11. Unauthorised expenditure

11.1 Reconciliation of unauthorised expenditure Note 2015/16 2014/15

R’000 R’000 Opening balance





Prior period error -

As restated - - Unauthorised expenditure – discovered in current year (as restated)

- -

Less: Amounts approved by Parliament/Legislature with funding

- -

Less: Amounts approved by Parliament/Legislature without funding

- -

Capital - - Current - - Transfers and subsidies - -

Less: Amounts transferred to receivables for recovery

15 - -

Closing balance - -

Analysis of awaiting authorisation per economic classification

Capital - - Current - - Transfers and subsidies - -

Total - -

11.2 Analysis of unauthorised expenditure awaiting authorisation per economic

classification

2015/16 2014/15

R’000 R’000 Capital - - Current - - Transfers and subsidies - -

Total - -

11.3 Analysis of unauthorised expenditure awaiting authorisation per type

2015/16 2014/15

R’000 R’000 Unauthorised expenditure relating to overspending of the vote or a main division within a vote

Unauthorised expenditure incurred not in accordance with the purpose of the vote or main division

Total - -

11.4 Details of unauthorised expenditure – current year

Incident Disciplinary steps taken/criminal 2015/16





proceedings R’000

Total -



-

Relating to 2014/15 -

Total prior period errors -

12. Cash and cash equivalents Note 2015/16 2014/15

R’000 R’000 Consolidated Paymaster General Account 10 280 7 007 Cash receipts - - Disbursements - - Cash on hand 19 21 Investments (Domestic) - - Investments (Foreign) - -

Total 10 299 7 028

13. Other financial assets Note 2015/16 2014/15

R’000 R’000 Current Local (Group major categories, but list material items)

Total - -

Foreign (Group major categories, but list material items) Total

Total Current other financial assets - -

Note 2015/16 2014/15

R’000 R’000 Non-current Local (Group major categories, but list material items)





Total - -

Foreign (Group major categories, but list material items) Total

Total Non-current other financial assets - -

14. Prepayments and advances Note 2015/16 2014/15

R’000 R’000 Staff advances - - Travel and subsistence - 2 Prepayments (Not expensed) 14.2 - - Advances paid 14.1 - - SOCPEN advances - -

Total - 2

14.1 Advances paid Note 2015/16 2014/15

14 R’000 R’000 National departments - - Provincial departments - - Public entities - - Other entities - -

Total - -

14.2 Prepayments (Not expensed) Note 2015/16 2014/15

14 R’000 R’000 Goods and services Interest and rent on land - - Transfers and subsidies - - Capital assets - - Other - -

Total - -

14.3 Prepayments (Expensed) Note 2015/16 2014/15

R’000 R’000 Goods and services Interest and rent on land - - Transfers and subsidies - - Capital assets - - Other - -

Total - -





15. Receivables 2015/16 2014/15

Current Non-

current Total Current Non-

current Total

Note

R’000 R’000 R’000 R’000 R’000 R’000

Claims recoverable

15.1

2 078 - 2 078 2 965 150 3 115

Trade receivables

15.2 -

Recoverable expenditure

15.3 1 1 37 37

Staff debt 15.4 1 082 455 1 537 1 108 1 036 2 144 Fruitless and wasteful expenditure

15.6

Other debtors

15.5 223 2 640 2 863 37 2 833 2 870

Total 3 384 3 095 6 479 4 147 4 019 8 166

See estimated impairment on Note 15.7

15.1 Claims recoverable Note 2015/16 2014/15

15 and Annex 4

R’000 R’000

National departments 29 136 Provincial departments 590 2 651 Foreign governments Public entities 1 459 328 Private enterprises Higher education institutions Households and non-profit institutions Local governments

Total 2 078 3 115

15.2 Trade receivables Note 2015/16 2014/15

15 R’000 R’000 (Group major categories, but list material items)

Total - -





15.3 Recoverable expenditure (disallowance accounts) Note 2015/16 2014/15

15 R’000 R’000 (Group major categories, but list material items) Sal: Tax Debt 1 2 Damaged vehicles 32 Sal: Reversal 1 Sal: Pension Fund 2

Total 1 37

15.4 Staff debt Note 2015/16 2014/15

15 R’000 R’000 (Group major categories, but list material items) Travel & Subsistence 7 - Employee Related 167 347 Ex-Employee Debt 532 966 Communication Debt 90 131 Telephone 63 158 Loss/Damage: Employees - 12 Salary Overpayment 678 529 Tax - 1

Total 1 537 2 144

15.5 Other debtors Note 2015/16 2014/15

15 R’000 R’000 (Group major categories, but list material items) Suppliers 2 860 2 863 Losses and Damages Non Employees

3 7

Total 2 863 2 870

The total of R7 thousand in respect of losses and damages non-employees for prior year has been reclassified from staff to other debtors.

15.6 Fruitless and wasteful expenditure Note 2015/16 2014/15

15 R’000 R’000 Opening balance Less amounts recovered - - Less amounts written off - - Transfers from note 32 Fruitless and Wasteful Expenditure

- -

Interest - -

Total - -

15.7 Impairment of receivables Note 2015/16 2014/15

R’000 R’000 Estimate of impairment of receivables 2 640 2 839

Total 2 640 2 839





16. Investments Note 2015/16 2014/15

R’000 R’000 Non-Current Shares and other equity - - (List investments at cost) - -

Total - -

Securities other than shares Annex 2A (List investments at cost) - -

Total - -

- -

Total non-current - -

2015/16 2014/15

R’000 R’000 Analysis of non-current investments Opening balance - - Additions in cash - - Disposals for cash - - Non-cash movements - -

Closing balance - -

16.1 Impairment of investments Note 2015/16 2014/15

R’000 R’000 Estimate of impairment of impairment

Total - -

17. Loans Note 2015/16 2014/15

R’000 R’000 Public corporations Higher education institutions - - Foreign governments - - Private enterprises - - Non-profit institutions - - Staff loans - -

Total - -

Analysis of Balance Opening balance - - New Issues - - Repayments - - Write-offs - -

Closing balance - -

17.1 Impairment of loans Note 2015/16 2014/15

R’000 R’000 Estimate of impairment of loans

Total - -





18. Voted funds to be surrendered to the Revenue Fund Note 2015/16 2014/15

R’000 R’000 Opening balance 11 102 2 385 Prior period error 18.2

As restated 11 102 2 385 Transfer from statement of financial performance (as restated)

15 122 11 219

Add: Unauthorised expenditure for current year 11 - - Voted funds not requested/not received 1.1 - (116) Transferred to retained revenue to defray excess expenditure (PARLIAMENT/LEGISLATURES ONLY)

18.1 - -

Paid during the year (11 102) (2 386)

Closing balance 15 122 11 102

18.1 Voted funds / (Excess expenditure) transferred to the retained funds (Parliament / Legislatures ONLY) Note 2015/16 2014/15

18 R’000 R’000 Opening balance - - Transfer from statement of financial performance - - Transfer from Departmental Revenue to defray excess expenditure

19 - -

Closing balance - -


R’000 Nature of prior period error Relating to 2013/14 [affecting the opening balance] -

-


-


19. Departmental revenue and NRF Receipts to be surrendered to the Revenue

Fund Note 2015/16 2014/15

R’000 R’000 Opening balance 2 325 46 Prior period error 19.1

As restated 2 325 46 Transfer from Statement of Financial Performance (as restated)

- -

Own revenue included in appropriation 1 687 3 725 Transfer from aid assistance 4 - - Transfer to voted funds to defray expenditure (Parliament/Legislatures ONLY)

18.1 - -

Paid during the year (3 835) (1 446)

Closing balance 177 2 325









20. Bank Overdraft Note 2015/16 2014/15

R’000 R’000 Consolidated Paymaster General Account - - Fund requisition account - - Overdraft with commercial banks (Local) - - Overdraft with commercial banks (Foreign) - -

Total - -

21. Payables – current Note 2015/16 2014/15

R’000 R’000

Amounts owing to other entities

Advances received 21.1 - -

Clearing accounts 21.2 59 11

Other payables 21.3 - -

Total 59 11

21.1 Advances received Note 2015/16 2014/15

21 R’000 R’000 National departments - - Provincial departments - - Public entities - - Other institutions - -

Total - -





21.2 Clearing accounts Note 2015/16 2014/15

21 R’000 R’000 Description

(Identify major categories, but list material amounts)

Salary ACB Recalls - 11

Salary Bargaining Council 1 -

Salary Income Tax 52 -

Salary Pension Fund 6 -

Total 59 11

21.3 Other payables Note 2015/16 2014/15

21 R’000 R’000 Description (Identify major categories, but list material amounts)

- -

Total - -

22. Payables – non-current 2015/16 2014/15

R’000 R’000 R’000 R’000 R’000

Note

One to two

years

Two to three years

More than three years

Total

Total

Amounts owing to other entities

Advances received 22.1 - - - - - Other payables 22.2 - - - - -

Total - - - - -

22.1 Advances received Note 2015/16 2014/15

22 R’000 R’000 National departments - - Provincial departments - - Public entities - - Other institutions - -

Total - -





22.2 Other payables Note 2015/16 2014/15

22 R’000 R’000 Description (Identify major categories, but list material amounts)

- -

Total - -

23. Net cash flow available from operating activities Note 2015/16 2014/15

R’000 R’000 Net surplus as per Statement of Financial Perf. 15 104 11 160 Add back non cash/cash movements not deemed operating activities

6 893 22 886

(Increase)/decrease in receivables – current 1 687 (2 018) (Increase)/decrease in prepayments and advances 2 71 (Increase)/decrease in other current assets - - Increase/(decrease) in payables – current 48 (167) Proceeds from sale of capital assets - - Proceeds from sale of investments - - (Increase)/decrease in other financial assets - - Expenditure on capital assets 18 406 25 463 Surrenders to Revenue Fund (14 937) (3 832) Surrenders to RDP Fund/Donor - (240) Voted funds not requested/not received - (116) Own revenue included in appropriation 1 687 3 725 Other non-cash items - -

Net cash flow generated by operating activities 21 997 34 046

24. Reconciliation of cash and cash equivalents for cash flow purposes Note 2015/16 2014/15

R’000 R’000 Consolidated Paymaster General account 10 280 7 007 Fund requisition account - - Cash receipts - - Disbursements - - Cash on hand 19 21 Cash with commercial banks (Local) - - Cash with commercial banks (Foreign) - -

Total 10 299 7 028





25. Contingent liabilities and contingent assets

25.1 Contingent liabilities Note 2015/16 2014/15

R’000 R’000 Liable to Nature Motor vehicle guarantees Employees Annex 3A - - Housing loan guarantees Employees Annex 3A 7 7 Other guarantees Annex 3A - - Claims against the department Annex 3B 43 959 Intergovernmental payables (unconfirmed balances)

Annex 5 - 1 243

Environmental rehabilitation liability Annex 3B - - Other Annex 3B - -

Total 50 2 209

25.2 Contingent assets

Note 2015/16 2014/15

R’000 R’000

Nature of contingent asset - Total -

26. Commitments Note 2015/16 2014/15

R’000 R’000 Current expenditure Approved and contracted 66 2 906 Approved but not yet contracted 254 2 158

320 5 064 Capital expenditure Approved and contracted 69 419 1 756 Approved but not yet contracted 13 -

69 432 1 756

Total Commitments 69 752 6 820

Restatement of R463 thousand on prior year comparatives under capital expenditure: approved and contracted which relates to transfers not paid during 2014/15 financial year.

27. Accruals and payables not recognised

27.1 Accruals 2015/16 2014/15

R’000 R’000 Listed by economic classification

30 Days 30+ Days Total Total Compensation of employees Goods and services 2 599 15 2 614 2 664 Interest and rent on land Transfers and subsidies 29 Capital assets 2 000 Other 11

Total 2 599 15 2 614 4 704





Note 2015/16 2014/15

R’000 R’000 Listed by programme level Administration 2 301 2 533 Social Welfare Services 156 2 084 Children and Families 141 17 Restorative Services Development and Research

12 4

70

Total 2 614 4 704

27.2 Payables not recognised 2015/16 2014/15

R’000 R’000 Listed by economic classification

30 Days 30+ Days Total Total Goods and services 3 186 189 - Interest and rent on land - - - - Transfers and subsidies 138 3 043 3 181 463 Capital assets - - - - Other - - - -

Total 141 3 229 3 370 463

Note 2015/16 2014/15

R’000 R’000 Listed by programme level Administration 106 - Social Welfare Services 792 463 Children and Families 246 - Restorative Services 174 - Development and Research 2 052 -

Total 3 370 463

Restatement of R463 thousand on prior year comparatives under capital expenditure: approved and contracted which relates to transfers not paid during 2014/15 financial year.

Note 2015/16 2014/15

Included in the above totals are the following: R’000 R’000 Confirmed balances with other departments Annex 5 1 963 1 734 Confirmed balances with other government entities

Annex 5 - -

Total 1 963 1 734





28. Employee benefits

Note 2015/16 2014/15

R’000 R’000 Leave entitlement 22 455 22 043 Service bonus (Thirteenth cheque) 15 119 13 789 Performance awards 5 500 1 035 Capped leave commitments 10 551 10 736 Other 468 271

Total 54 093 47 874

At this stage the department is not able to reliably measure the long term portion of the long service awards. Restated prior year comparatives on “Other” with R281 thousand. Included in the leave entitlement are negative leave credits relating to current cycle, amounting to R413 thousand.

29. Lease commitments

29.1 Operating leases expenditure

2015/16

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year - - - 10 986 10 986 Later than 1 year and not later than 5 years

- - - 13 518 13 518

Later than five years - - - - -

Total lease commitments - - - 24 504 24 504

2014/15

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year - - - 9 197 9 197 Later than 1 year and not later than 5 years

- - - 7 475 7 475


Total lease commitments - - - 16 672 16 672

The Department has entered into a service level agreement with FSPG Fleet Services for provision of fleet.

Note 2015/16 2014/15

R’000 R’000 Rental earned on sub-leased assets 3 - -

Total - -





29.2 Finance leases expenditure**

2015/16

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year 6 573 6 573 Later than 1 year and not later than 5 years

6 125 6 125

Later than five years

Total lease commitments

12 698 12 698

2014/15

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year 3 339 3 339 Later than 1 year and not later than 5 years

735 735

Later than five years

Total lease commitments

4 074 4 074

**This note excludes leases relating to public private partnership as they are separately disclosed in note no. 35.

The Department has entered into a lease agreement with Itec and Sharp for provision of labour saving devices

Note 2015/16 2014/15

R’000 R’000 Rental earned on sub-leased assets 3 - -

Total - -

29.3 Operating lease revenue**

2015/16

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year - - - - - Later than 1 year and not later than 5 years

- - - - -


Total operating lease revenue receivable

- - - - -





2014/15

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year - - - - - Later than 1 year and not later than 5 years

- - - - -


Total operating lease revenue receivable

- - - - -

30. Accrued departmental revenue Note 2015/16 2014/15

R’000 R’000 Tax revenue - - Sales of goods and services other than capital assets

- -

Fines, penalties and forfeits - - Interest, dividends and rent on land - - Sales of capital assets - - Transactions in financial assets and liabilities - - Transfers received - - Other - -

Total - -

30.1 Analysis of accrued departmental revenue Note 2015/16 2014/15

R’000 R’000 Opening balance - - Less: amounts received - - Add: amounts recognised - - Less: amounts written-off/reversed as irrecoverable

- -

Closing balance - -

30.2 Accrued department revenue written off Note 2015/16 2014/15

R’000 R’000 Nature of losses - -

Total - -

30.3 Impairment of accrued departmental revenue Note 2015/16 2014/15

R’000 R’000 Estimate of impairment of accrued departmental revenue

- -

Total - -





31. Irregular expenditure

31.1 Reconciliation of irregular expenditure Note 2015/16 2014/15

R’000 R’000 Opening balance 395 518 Prior period error (123)

As restated 395 395 Add: Irregular expenditure – relating to prior year - - Add: Irregular expenditure – relating to current year 2 003 - Less: Prior year amounts condoned - - Less: Current year amounts condoned - - Less: Amounts not condoned and recoverable 15 - - Less: Amounts not condoned and not recoverable (395) -

Closing balance 2 003 395

Analysis of awaiting condonation per age classification

Current year 2 003 - Prior years - 395

Total 2 003 395

During the audit irregular expenditure related to events management, catering and cost containment was identified, as indicated above, that could not yet be quantified as the full population, including the prior financial year, was not reviewed and will be investigated by the Department of the Premier, during the next financial year to determine the full extent thereof.

31.2 Details of irregular expenditure – current year Incident Disciplinary steps taken/criminal

proceedings

2015/16

R’000

Paid more than stipulated in

event management contract Subject to investigation 136

Items not listed in the event

management transversal

contracts procured from the

supplier appointed in terms of the

contracts

Subject to investigation 1 173

Deviation for repairs of kitchen

and laundry equipment Subject to investigation 694

Total 2 003





31.3 Details of irregular expenditure condoned Incident Condoned by (condoning authority) 2015/16

R’000

Total -

31.4 Details of irregular expenditure recoverable (not condoned) Incident 2015/16

R’000

Total -

31.5 Details of irregular expenditure not recoverable (not condoned) Incident Not condoned by (condoning

authority)

2015/16

R’000

No quotation obtained 101 SCM processes not followed 64 Competitive bidding process not followed

230

Total 395

31.6 Details of irregular expenditures under investigation (not included in the main note) Incident 2015/16

R’000

1.Procurement of office furniture for Thabo Mofutsanyane 2 314

Secure Care Centre during 2014/15 financial year

Total 2 314


R’000 Nature of prior period error Relating to (123)

2010/11 (4) 2011/12 (112) 2012/13 (7)


Total prior period errors (123)

Restatement due to incorrect classification





31.8 Details of the non-compliance where an institution was not represented in a bid

committee for contracts arranged by other institutions Incident 2015/16

R’000

Total -

32. Fruitless and wasteful expenditure

32.1 Reconciliation of fruitless and wasteful expenditure Note 2015/16 2014/15

R’000 R’000 Opening balance - Prior period error -

As restated - - Fruitless and wasteful expenditure – relating to prior year

- -

Fruitless and wasteful expenditure – relating to current year

627 -

Less: Amounts resolved - - Less: Amounts transferred to receivables for recovery

15.6 - -

Closing balance 627 -

32.2 Analysis of awaiting resolution per economic classification 2015/16 2014/15

R’000 R’000

Current 627 - Capital - - Transfers and subsidies - -

Total 627 -

32.3 Analysis of Current year’s fruitless and wasteful expenditure Incident Disciplinary steps taken/criminal

proceedings

2015/16

R’000

Paid management fee to supplier

while not stipulated in contract

A process to recover the expenditure

already started 131

VAT was overcharged by

suppliers

A process to recover the expenditure

already started 496

Total 627

During the audit fruitless and wasteful expenditure in respect of VAT overcharged was identified, as indicated above, that could not yet be quantified as the full population, including the prior financial year, was not reviewed and will be investigated by the Department of the Premier, during the next financial year to determine the full extent thereof.

The fruitless and wasteful expenditure in respect of management fee overcharged was





identified, as indicated above, but the full extent for the prior financial year, was not reviewed and will be investigation, during the next financial year.

A process to recover the fruitless and wasteful expenditure already commenced by the Department of the Premier.



Relating to 2014/15

Total prior period errors

32.5 Details of fruitless and wasteful expenditures under investigation (not included in the

main note) Incident 2015/16

R’000

Total -

33. Related party transactions Revenue received Note 2015/16 2014/15

R’000 R’000

Tax revenue -

Sales of goods and services other than capital

assets

- -

Fines, penalties and forfeits - -

Interest, dividends and rent on land - -

Sales of capital assets - -

Transactions in financial assets and liabilities - -

Transfers received - -

Total - -





Payments made Note 2015/16 2014/15

R’000 R’000

Goods and services - -

Interest and rent on land - -

Expenditure for capital assets - -

Payments for financial assets - -

Transfers - -

Total

Note 2015/16 2014/15

R’000 R’000

Year end balances arising from

revenue/payments

- -

Receivables from related parties - -

Payables to related parties - -

Total - -

Note 2015/16 2014/15

R’000 R’000

Loans to /from related parties

- -

Non-interest bearing loans to/(from) - -

Interest bearing loans to/(from) - -

Total - -

Note 2015/16 2014/15

R’000 R’000





Other

Guarantees issued/received - -

List other contingent liabilities between department

and related party

- -

Total - -

Note 2015/16

R’000

In kind goods and services provided/received

List in kind goods and services between the

department and the related party

Total - -

34. Key management personnel No. of

Individuals

2015/16 2014/15

R’000 R’000 Political office bearers (provide detail below) 1 1 844 1 826 Officials:

Level 15 to 16 1 1 782 1 946 Level 14 (incl. CFO if at a lower level) 8 7 269 7 980

Family members of key management personnel

1 26 324

Total 10 921 12 076

Key management personnel (Parliament/Legislatures) No. of

Individuals

2015/16 2014/15

R’000 R’000 Speaker to Parliament / the Legislature - - Deputy Speaker - - Secretary to Parliament / the Legislature - - Deputy Secretary - - Chief Financial Officer - - Legal Advisor - - Other - -

Total - -





35. Public Private Partnership Note 2015/16 2014/15

R’000 R’000

Concession fee received

- -

Base fee received - -

Variable fee received - -

Other fees received (Specify) - -

Unitary fee paid

- -

Fixed component - -

Indexed component - -

Analysis of indexed component

- -

Compensation of employees - -

Goods and services (excluding lease

payments)

- -

Operating leases - -

Interest - -





Capital / (Liabilities)

- -

Tangible rights - -

Intangible rights - -

Property - -

Plant and equipment - -

Loans - -

Other

- -

Prepayments and advances - -

Pre-production obligations - -

Other obligations - -

- -

Any guarantees issued by the department are disclosed in Note 25.1

36. Impairment (other than receivables, accrued departmental revenue, loans and

investments) Note 2015/16 2014/15

R’000 R’000

Total - -





37. Provisions Note 2015/16 2014/15

R’000 R’000

Total - -

37.1 Reconciliation of movement in provisions – 2015/16

Provision 1

Provision 2

Provision 3

Total provisions

R’000 R’000 R’000 R’000

Opening balance - - - - Increase in provision - - - - Settlement of provision - - - - Unused amount reversed - - - - Reimbursement expected from third party

- - - -

Change in provision due to change in estimation of inputs

- - - -

Closing balance - - - -

Reconciliation of movement in provisions – 2014/15 Provision

1 Provision

2 Provision

3 Total

provisions R’000 R’000 R’000 R’000

Opening balance - - - - Increase in provision - - - - Settlement of provision - - - - Unused amount reversed - - - - Reimbursement expected from third party

- - - -

Change in provision due to change in estimation of inputs

- - - -

Closing balance - - - -





38. Non-adjusting events after reporting date 2015/16

Nature of event R’000

Include an estimate of the financial effect of the subsequent non-adjusting

events or a statement that such an estimate cannot be made.

Total -

39. Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016 Opening

balance Value

adjustments Additions Disposals Closing

Balance R’000 R’000 R’000 R’000 R’000 HERITAGE ASSETS - - - - - Heritage assets - - - - - MACHINERY AND EQUIPMENT

17 677 164 5 212 75 22 978

Transport assets - - - - Computer equipment 11 063 39 3 560 - 14 662 Furniture and office equipment 5 029 83 1 456 60 6 508 Other machinery and equipment 1 585 42 196 15 1 808 SPECIALISED MILITARY ASSETS

- - - - -

Specialised military assets - - - - - BIOLOGICAL ASSETS Biological assets - - - - - Capital Work-in-progress (Effective 1 April 2016)

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

17 677 164 5 212 75 22 978

Movable Tangible Capital Assets under investigation

Number Value R’000 Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation:

Heritage assets Machinery and equipment Specialised military assets Biological assets





39.1 Additions ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016 Cash* Non-

cash** (Capital Work in

Progress current

costs and finance lease

payments)

Received current, not paid

(Paid current year,

received prior year)

Total

R’000 R’000 R’000 R’000 R’000 HERITAGE ASSETS - - - - - Heritage assets - - - - - MACHINERY AND EQUIPMENT

12 842 357 (7 987) - 5 212

Transport assets - - - - - Computer equipment 3 560 - - - 3 560 Furniture and office equipment 9 086 357 (7 987) - 1 456 Other machinery and equipment

196 - - - 196

SPECIALISED MILITARY ASSETS

- - - - -

Specialised military assets - - - - - BIOLOGICAL ASSETS - - - - - Biological assets - - - - - TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS

- - - - -

12 842 357 (7 987) - 5 212





39.2 Disposals

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Sold for cash

Non-cash disposal

Total disposals

Cash Received

Actual R’000 R’000 R’000 R’000

HERITAGE ASSETS - - - - Heritage assets - - - - MACHINERY AND EQUIPMENT - 75 75 Transport assets - - - - Computer equipment - - - - Furniture and office equipment - 60 60 -

Other machinery and equipment - 15 15 -


- - - -

Specialised military assets - - - - BIOLOGICAL ASSETS Biological assets - - - - TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS

- 75 75 -

39.3 Movement for 2014/15 MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015 Opening

balance Prior

period error

Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000 HERITAGE ASSETS - - - - - Heritage assets - - - - - MACHINERY AND EQUIPMENT

16 356 1 352 31 17 677

Transport assets - - - - - Computer equipment 9 938 1 156 31 11 063 Furniture and office equipment 4 911 118 - 5 029 Other machinery and equipment 1 507 78 - 1 585






- - - - -

Specialised military assets - - - - - BIOLOGICAL ASSETS - - - - - Biological assets - - - - - TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

16 356 1 352 31 17 677

39.3.1 Prior period error

Note 2014/15



Total

39.4 Minor assets MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2016

Specialised military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Opening balance

- - - 23 262 - 23 262

Value adjustments

- - - 1 940 - 1 940

Additions - - - 1 672 - 1 672

Disposals - - - 202 - 202

TOTAL MINOR ASSETS

- - - 26 672 - 26 672


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

Number of R1 minor assets

- - - 56 - 56

Number of minor assets at cost

- - - 18 351 - 18 351

TOTAL NUMBER OF MINOR ASSETS

- - - 18 407 - 18 407

Minor Capital Assets under investigation

Number Value





R’000 Included in the above total of the minor capital assets per the asset register are assets that are under investigation:

Specialised military assets - Intangible assets - Heritage assets - Machinery and equipment - Biological assets -

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2015


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Opening balance

- - - 22 364 - 22 364

Prior period error

- - - - - -

Additions - - - 937 - 937 Disposals - - - 39 - 39 TOTAL MINOR ASSETS

- - - 23 262 - 23 262


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

Number of R1 minor assets

24 24

Number of minor assets at cost

16 183 16 183

TOTAL NUMBER OF MINOR ASSETS

16 207 16 207






Note 2014/15


Relating to 2014/15 1 471

Furniture & Equipment 1 471

Total prior period errors 1 471

Office furniture procured for Thabo Mofutsanyane Secure Care Centre during 2014/15 restated.

39.5 Movable assets written off

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2016


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Assets written off

- - - - - -

TOTAL MOVABLE ASSETS WRITTEN OFF

- - - - - -

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2015 Specialised

military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Assets written off

- - - - - -

TOTAL MOVABLE ASSETS WRITTEN OFF

- - - - - -





39.6 S42 Movable capital assets

MAJOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 31 MARCH 2016


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

No. of Assets - - - - - - Value of the assets (R’000)

MINOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 31 MARCH 2016


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

No. of Assets - - - - - - Value of the assets (R’000)

MAJOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 31 MARCH 2015


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 No. of Assets - - - - - - Value of the assets (R’000)

MINOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 31 MARCH 2015


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 No. of Assets - - - - - - Value of the assets (R’000)

40. Intangible Capital Assets





MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016 Opening

balance Value


Balance R’000 R’000 R’000 R’000 R’000 SOFTWARE - - - - - MASTHEADS AND PUBLISHING TITLES

- - - - -

PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS

- - - - -

RECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS

- - - - -

SERVICES AND OPERATING RIGHTS

- - - - -

Capital Work-in-progress

(Effective 1 April 2016) - - - - -

TOTAL INTANGIBLE CAPITAL ASSETS

- - - - -

Intangible Capital Assets under investigation Number Value R’000 Included in the above total of the intangible capital assets per the asset register are assets that are under investigation:

Software - Mastheads and publishing titles - Patents, licences, copyright, brand names, trademarks - Recipes, formulae, prototypes, designs, models - Services and operating rights -





40.1 Additions ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016 Cash Non-Cash (Develop-

ment work in

progress – current costs)

Received current

year, not paid (Paid

current year,


Total

R’000 R’000 R’000 R’000 R’000 SOFTWARE - - - - - MASTHEADS AND PUBLISHING TITLES

- - - - -


- - - - -


- - - - -


- - - - -

TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS

- - - - -

40.2 Disposals DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Sold for cash

Non-cash disposal

Total disposals

Cash Received

Actual R’000 R’000 R’000 R’000

SOFTWARE - - - - MASTHEADS AND PUBLISHING TITLES

- - - -


- - - -


- - - -


- - - -

TOTAL DISPOSALS OF INTANGIBLE CAPITAL ASSETS

- - - -

40.3 Movement for 2014/15





MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015 Opening

balance Prior

period error


R’000 R’000 R’000 R’000 R’000 SOFTWARE - - - - - MASTHEADS AND PUBLISHING TITLES

- - - - -


- - - - -


- - - - -


- - - - -

TOTAL INTANGIBLE CAPITAL ASSETS

- - - - -


Note 2014/15








41. Immovable Tangible Capital Assets MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016 Opening

balance Value


Balance R’000 R’000 R’000 R’000 BUILDINGS AND OTHER FIXED STRUCTURES

- - 115 391 - 115 391

Dwellings - - - - - Non-residential buildings - - - - - Other fixed structures - - 115 391 - 115 391 HERITAGE ASSETS - - - - - Heritage assets - - - - - LAND AND SUBSOIL ASSETS - - - - - Land - - - - - Mineral and similar non-regenerative resources

- - - - -

Capital Work-in-progress (Effective 1 April 2016)

- - - - -

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS

- - 115 391 - 115 391

Immovable Tangible Capital Assets under investigation

Number Value R’000 Included in the above total of the immovable tangible capital assets per the asset register are assets that are under investigation:

Buildings and other fixed structures - Heritage assets - Land and subsoil assets -





41.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016 Cash Non-cash (Capital

Work in Progress current

costs and finance lease

payments)

Received current, not paid

(Paid current year,


Total

R’000 R’000 R’000 R’000 R’000 BUILDING AND OTHER FIXED STRUCTURES

5 564 115 391 (5 564) - 115 391

Dwellings - - - - - Non-residential buildings - - - - - Other fixed structures 5 564 115 391 (5 564) - 115 391 HERITAGE ASSETS - - - - - Heritage assets - - - - - LAND AND SUBSOIL ASSETS

- - - - -

Land - - - - - Mineral and similar non-regenerative resources

- - - - -

TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS

5 564 115 391 (5 564) - 115 391

41.2 Disposals

DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Sold for cash

Non-cash disposal

Total disposals

Cash Received

Actual R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES

- - - -

Dwellings - - - - Non-residential buildings - - - - Other fixed structures - - - -





HERITAGE ASSETS - - - - Heritage assets - - - - LAND AND SUBSOIL ASSETS - - - - Land - - - - Mineral and similar non-regenerative resources

- - - -

TOTAL DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS

- - - -

41.3 Movement for 2014/15 MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20YY Opening

balance Prior

period error


R’000 R’000 R’000 R’000 R’000 BUILDINGS AND OTHER FIXED STRUCTURES

- - - - -

Dwellings - - - - - Non-residential buildings - - - - - Other fixed structures - - - - - HERITAGE ASSETS - - - - - Heritage assets - - - - - LAND AND SUBSOIL ASSETS - - - - - Land - - - - Mineral and similar non-regenerative resources

- - - - -

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS

- - - - -

41.3.1 Prior period error Note 2014/15


Relating to 2014/15


41.4 Immovable assets valued at R1 IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2016





Buildings and other

fixed structures

Heritage assets

Land and subsoil assets

Total

R’000 R’000 R’000 R’000 R1 Immovable assets - - - - TOTAL - - - -

IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2015

Buildings and other

fixed structures

Heritage assets


Total

R’000 R’000 R’000 R’000 R1 Immovable assets - - - - TOTAL - - - -

41.5 Immovable assets written off IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2016

Buildings and other

fixed structures

Heritage assets


Total

R’000 R’000 R’000 R’000 Assets written off

- - - -

TOTAL IMMOVABLE ASSETS WRITTEN OFF

- - - -

IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2015

Buildings and other

fixed structures

Heritage assets


Total

R’000 R’000 R’000 R’000 Assets written off

- - - -

TOTAL IMMOVABLE ASSETS WRITTEN OFF

- - - -

41.6 S42 Immovable assets





Assets subjected to transfer in terms of S42 of the PFMA – 2015/16

Number of

assets Value of

assets R’000


1 115 391

Dwellings - - Non-residential buildings - - Other fixed structures 1 115 391 HERITAGE ASSETS - - Heritage assets - - LAND AND SUBSOIL ASSETS - - Land - - Mineral and similar non-regenerative resources

- -

TOTAL 1 115 391

Assets subjected to transfer in terms of S42 of the PFMA – 2014/15

Number of

assets Value of

assets R’000


- -

Dwellings - - Non-residential buildings - - Other fixed structures - - HERITAGE ASSETS - - Heritage assets - - LAND AND SUBSOIL ASSETS - - Land - - Mineral and similar non-regenerative resources

- -

TOTAL -

The transfer of Thabo Mofutsanyane Secure Centre to the Department of Public Works is in process





41.7 Immovable assets additional information 2015/16 2014/15 Note

a) Unsurveyed land Estimated completion date

Annexure 9 Area Area

b) Properties deemed vested Annexure 9 Number Number

Land parcels Facilities Schools - - Clinics - - Hospitals - - Office buildings - - Dwellings - - Storage facilities - - Other - -

c) Facilities on unsurveyed land Duration of use

Annexure 9 Number Number

Schools - -

Clinics - -

Hospitals - -

Office buildings - -

Dwellings - -

Storage facilities - -

Other - -

d) Facilities on right to use land Duration of use

Annexure 9 Number Number

Schools - -

Clinics - -

Hospitals - -


Dwellings - -


Other - -





e) Agreement of custodianship Annexure 9 Number Number

Land parcels Facilities Schools - -

Clinics - -

Hospitals - -


Dwellings - -


Other - -

42. Principal-agent arrangements

42.1 Department acting as the principal Fee paid

2015/16 2014/15

R’000 R’000

Include a list of the entities acting as agents for the

department and the fee paid as compensation to the

agent

Total - -

42.2 Department acting as the agent

42.2.1 Revenue received for agency activities

2015/16 2014/15

R’000 R’000

Include a list of the entities for which the department acts

as an agent and the amounts received for these agency

duties

Total - -





42.2.2 Reconciliation of funds and disbursements – 2015/16

Category of revenue or expenditure per arrangement

Total funds received

Expenditure incurred

against funds R’000 R’000

Total - -

42.2.3 Reconciliation of carrying amount of receivables and payables – 2015/16

Receivables Name of principal entity

Opening balance

Revenue principal is entitled to

Less: Write-offs/settlements/waivers

Cash received on behalf of

principal

Closing Balance

R’000 R’000 R’000 R’000 R’000

Total - - - - -

Payables Name of principal entity

Opening balance

Expenses incurred on behalf of the

principal

Cash paid on behalf of the

principal

Closing Balance

R’000 R’000 R’000 R’000 Total - - - -

43. Changes in accounting estimates During the year the following changes were made to the estimations employed in the accounting for transactions, assets, liabilities, events and circumstances

Value derived

using the original estimate

Value derived using

amended estimate

R-value impact of change in estimate

R’000 R’000 R’000





Value derived

using the original estimate

Value derived using

amended estimate


R’000 R’000 R’000

Value

derived using the original estimate

Value derived using

amended estimate


R’000 R’000 R’000

44. Prior period errors

44.1 Correction of prior period errors Note 2014/15

R’000

Revenue:

Net effect -

Note 2014/15

R’000

Expenditure:

Net effect -





Note 2015/16

R’000

Assets:

Net effect -

Note 2014/15

R’000

Liabilities:

Employee Benefits (Long service awards) Note 28 281

Accruals and Payables Not Recognised Note 27 463

Net effect 744





Disclosure Note:

Decrease: Irregular Expenditure relating to prior

financial years

(123)

Net effect (123)

45. Inventory (Effective 1 April 2017) Note 2015/16 2014/15 Annexure 6 R’000 R’000 Opening balance Add/(Less): Adjustments to prior year balances

- -

Add: Additions/Purchases - Cash

- -

Add: Additions - Non-cash - - (Less): Disposals - - (Less): Issues - - Add/(Less): Adjustments - - Closing balance - -

Annual Financial Statements: Free State Social Development - 229 -

46. Transfer of functions Provide a description of the changes as a result of the transfer or receipt of functions

46.1 Statement of Financial Position

Note Bal per dept 2014/15 AFS before

transfer

Functions per dept

(transferred) / received

Functions per dept


Functions per dept


2014/15 Bal after

transfer

2014/15 2014/15 2014/15 2014/15 2014/15

R’000 R’000 R’000 R’000 R’000

ASSETS - - - - -

Current Assets - - - - - Unauthorised expenditure - - - - - Cash and cash equivalents - - - - - Other financial assets - - - - - Prepayments and advances - - - - - Receivables - - - - - Loans - - - - Aid assistance prepayments - - - - - Aid assistance receivable - - - - -

Non-Current Assets - - - - -

Investments - - - - - Receivables - - - - - Loans - - - - - Other financial assets - - - - -

TOTAL ASSETS - - - - -

LIABILITIES Current Liabilities - - - - -


Voted funds to be surrendered to the Revenue Fund - - - - - Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

- - - - -

Bank Overdraft - - - - - Payables - - - - - Aid assistance repayable - - - - - Aid assistance unutilised - - - - -

Non-Current Liabilities

Payables - - - - -

TOTAL LIABILITIES

NET ASSETS - - - - -


46.2 Notes

Note Bal per dept 2014/15

AFS before transfer

Functions per dept


Functions per dept


Functions per dept


2014/15 Bal after

transfer

2014/15 2014/15 2014/15 2014/15 2014/15

R’000 R’000 R’000 R’000 R’000

Contingent liabilities - - - - - Contingent assets - - - - - Commitments - - - - - Accruals - - - - - Payables not recognised - - - - - Employee benefits - - - - - Lease commitments – Operating lease - - - - - Lease commitments – Finance lease - - - - - Lease commitments – Operating lease revenue - - - - - Accrued departmental revenue - - - - - Irregular expenditure - - - - - Fruitless and wasteful expenditure - - - - - Impairment - - - - - Provisions - - - - - Movable tangible capital assets - - - - - Immovable tangible capital assets - - - - - Intangible capital assets - - - - -





47. STATEMENT OF CONDITIONAL GRANTS RECEIVED

NAME OF DEPARTMENT

GRANT ALLOCATION SPENT 2014/15

Division of Revenue Act/ Provincial Grants

Roll Overs

DORA Adjust-ments

Other Adjust-ments

Total Available

Amount received by depart-ment

Amount spent by depart-ment

Under / (Overspending)

% of available funds spent by depart-ment

Division of Revenue Act

Amount spent by department

R’000 R’000 R'000 R'000 R’000 R'000 R'000 R'000 % R’000 R’000

National Public Works Social Sector Grant (EPWP)

6 312 - - - 6 312 6 312 6 284 28 100% 3 694 3 662

Substance Abuse Treatment Grant

6 500 2 000 - 6 000 14 500 14 500 3 500 11 000 24% 2 000 -

EPWP Integrated Grant to Provinces for Infrastructure

- 735 - - 735 735 433 302 59% 2 000 583

12 812 2 735 - 6 000 21 547 21 547 10 217 11 330 7 694 4 245

The Department confirms that a transfer of R21 547 million was deposited into the departmental PMG account.





48. STATEMENT OF CONDITIONAL GRANTS PAID TO THE PROVINCES

NAME OF PROVINCE / GRANT

GRANT ALLOCATION TRANSFER SPENT 2014/15


Roll Overs

Adjust-ments

Total Available

Actual Transfer

Funds Withheld

Re-allocations by National Treasury or National Depart-ment

Amount received by department

Amount spent by department

% of available funds spent by depart-ment


R’000 R’000 R'000 R'000 R'000 R'000 % R'000 R'000 % R’000

Summary by province

Eastern Cape - - - - - - - - - - - Free State - - - - - - - - - - - Gauteng - - - - - - - - - - - Kwazulu-Natal - - - - - - - - - - - Limpopo - - - - - - - - - - - Mpumalanga - - - - - - - - - - - Northern Cape - - - - - - - - - - - North West - - - - - - - - - - - Western Cape - - - - - - - - - - -

TOTAL - - - - - - - - - - -

Summary by grant

- - - - - - - - - - -





49. STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES

NAME OF MUNICIPALITY

GRANT ALLOCATION TRANSFER


Roll Overs Adjustments

Total Available

Actual Transfer

Funds Withheld

Re-allocations by National Treasury or National Department

R’000 R’000 R'000 R'000 R'000 %

TOTAL - - - - - - -


ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS


Annual Financial Statements: Free State Department of Social Development Unaudited - 235 -

ANNEXURE 1A STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES

NAME OF MUNICIPALITY

GRANT ALLOCATION TRANSFER SPENT 2014/15


Roll Overs

Adjust-ments

Total Available

Actual Transfer

Funds Withheld

Re-allocations by National Treasury or National Depart-ment

Amount received by munici-pality

Amount spent by municipality

% of available funds spent by munici-pality


R’000 R’000 R'000 R'000 R'000 % R'000 R'000 % R’000

TOTAL - - - - - - - - - - -

ANNEXURE 1B STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS

DEPARTMENT/ AGENCY/ ACCOUNT

TRANSFER ALLOCATION TRANSFER 2014/15

Adjusted Appro-priation

Roll Overs

Adjust-ments

Total Available

Actual Transfer

% of Available funds Transferred

Appro-priation Act

R'000 R'000 R'000 R'000 R'000 % R'000

National Development Agency (NDA) - - - - - - 5 000 South African Broadcasting Corporation (SABC) 22 - - 22 4 18% 25

TOTAL 22 - - 22 4 - 5 025





ANNEXURE 1C STATEMENT OF TRANSFERS TO HIGHER EDUCATION INSTITUTIONS

NAME OF HIGHER EDUCATION INSTITUTION

TRANSFER ALLOCATION TRANSFER 2014/15

Adjusted Appropriation

Roll Overs

Adjust-ments

Total Available

Actual Transfer

Amount not transferred


Appro-priation Act

R'000 R'000 R'000 R'000 R'000 R'000 % R'000

TOTAL - - - - - - - -

ANNEXURE 1D STATEMENT OF TRANSFERS/SUBSIDIES TO PUBLIC CORPORATIONS AND PRIVATE ENTERPRISES

NAME OF PUBLIC CORPORATION/PRIVATE ENTERPRISE

TRANSFER ALLOCATION EXPENDITURE 2014/15

Adjusted Appro-priation Act

Roll Overs Adjustments

Total Available

Actual Transfer


Capital Current

Appro-priation Act

R'000 R'000 R'000 R'000 R'000 % R'000 R'000 R'000

Public Corporations Transfers

Subsidies

Total - - - - - - - - -





Private Enterprises Transfers

Subsidies

Total

TOTAL - - - - - - - - -

ANNEXURE 1E STATEMENT OF TRANSFERS TO FOREIGN GOVERNMENT AND INTERNATIONAL ORGANISATIONS

FOREIGN GOVERNMENT/ INTERNATIONAL ORGANISATION


Adjusted Appro-priation Act Roll overs

Adjust-ments

Total Available

Actual Transfer


Appro-priation Act

R'000 R'000 R'000 R'000 R'000 % R'000

Transfers

Subsidies

TOTAL - - - - - - -





ANNEXURE 1F STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS

NON-PROFIT INSTITUTIONS


Adjusted Appro-priation Act Roll overs

Adjust-ments

Total Available

Actual Transfer

% of Available funds transferred

Appro-priation Act

R'000 R'000 R'000 R'000 R'000 % R'000

Transfers Treatment and Prevention of Substance Abuse 6 164 - 239 6 403 6 209 97% 6 528 Services to Older persons 38 866 - 338 39 204 39 090 100% 42 003 Crime Prevention and support 3 887 - (323) 3 564 3 526 99% 4 099 Services to persons with disability 20 028 - 65 20 093 20 027 100% 19 791 Child and family care and protection 248 034 - - 248 034 247 049 100% 247 164 Youth Development 4 200 - 10 4 210 4 152 99% 4 200 HIV/AIDS 18 843 - (533) 18 310 18 104 99% 18 443 Victim Empowerment 7 412 - 84 7 496 7 308 97% 9 569 Sustainable Livelihood 8 364 - 1205 9 569 9 599 100% 5 000 Families 4 360 - - 4 360 4 271 98% 1 014 EPWP (Social Sector Grant) 6 312 - - 6 312 6 284 100% 3 694 Development & Research - 1 020 Women Development 2 400 - (115) 2 285 2 249 98%

368 870 - 970 369 840 367 868 362 525

Subsidies

TOTAL 368 870 - 970 369 840 367 868 362 525





ANNEXURE 1G STATEMENT OF TRANSFERS TO HOUSEHOLDS

HOUSEHOLDS


Adjusted Appro-priation Act

Roll Overs

Adjust-ments

Total Available

Actual Transfer


Appro-priation Act

R'000 R'000 R'000 R'000 R'000 % R'000

Transfers Administration 365 - - 365 314 86% 674 Social Welfare Services 655 - - 655 544 83% 1 188 Children and Families 250 - - 250 240 96% 894 Restorative Services 600 - - 600 593 99% 40 Development and Research 12 - - 12 190 1583% 149

1 882 - - 1 882 1 881 2 945

Subsidies

TOTAL 1 882 - - 1 882 1 881 2 945





ANNEXURE 1H STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED

NAME OF ORGANISATION NATURE OF GIFT, DONATION OR SPONSORSHIP

2015/16 2014/15

R’000 R’000

Received in cash

Subtotal

Received in kind

Received in kind (multiple

organisations)

26 35

Subtotal 26 35

TOTAL 26 35





ANNEXURE 1I STATEMENT OF AID ASSISTANCE RECEIVED NAME OF DONOR PURPOSE OPENING CLOSING

BALANCE REVENUE EXPENDI-

TURE BALANCE

R'000 R'000 R'000 R'000

Received in cash

HWSETA 50 756 774 32

Subtotal 50 756 774 32

Received in kind

Subtotal

TOTAL 50 756 774 32





ANNEXURE 1J STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS MADE NATURE OF GIFT, DONATION OR SPONSORSHIP

(Group major categories but list material items including name of organisation

2015/16 2014/15

R’000 R’000

Made in kind

Food Parcels - 550

Wheelchair - 36

TOTAL - 536





ANNEXURE 1K

STATEMENT OF ACTUAL MONTHLY EXPENDITURE PER GRANT

Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar

2015 2015 2015 2015 2015 2015 2015 2015 2015 2016 2016 2016 Total

Grant Type R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000

Old age

War Veterans

Disability

Grant in Aid

Foster Care

Care Dependency

Child Support Grant

Other

TOTAL - - - - - - - - - - - - -





ANNEXURE 1L

STATEMENT OF INDIRECT GRANTS BETWEEN NATIONAL DEPARTMENTS AND MUNICIPALITIES

GRANT ALLOCATION SPENT

NAME OF GRANT

Division of Revenue Act Roll

Overs

Adjustments

Total Available Amount

R'000 R'000 R'000 R'000

TOTAL - - - -





ANNEXURE 2A STATEMENT OF INVESTMENTS IN AND AMOUNTS OWING BY/TO NATIONAL/PROVINCIAL PUBLIC ENTITIES

Name of Public Entity

State Entity’s PFMA

Schedule type (state year end

if not 31 March)

% Held 15/16

Number of shares held Cost of investment

Net Asset value of investment

Profit/(Loss) for the year Losses

guaranteed R’000 R’000 R’000

% Held 14/15 2015/16 2014/15 2015/16 2014/15 2015/16 2014/15 2015/16 2014/15 Yes/No

National/Provincial Public Entity

Subtotal

Other

Subtotal





TOTAL - - - - - - - - - -





ANNEXURE 2B STATEMENT OF INVESTMENTS IN AND AMOUNTS OWING BY/TO ENTITIES (CONTINUED)

Name of Public Entity Nature of business

Cost of investment Net Asset value of

Investment Amounts owing to

Entities Amounts owing by

Entities

R’000 R’000 R'000 R'000

2015/16 2014/15 2015/16 2014/15 2015/16 2014/15 2015/16 2014/15

Controlled entities

Subtotal

Non-controlled entities

Associates

Subtotal

Joint Ventures

Subtotal

Other non controlled entities





Subtotal

TOTAL - - - - - - - -





ANNEXURE 3A STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2016 – LOCAL

Guarantor institution

Guarantee in respect of

Original guaranteed capital amount

Opening balance 1 April 2015

Guarantees draw downs during the year

Guarantees repayments/ cancelled/ reduced/ released during the year Revaluations

Closing balance 31 March 2016

Guaranteed interest for year ended 31 March 2016

Realised losses not recoverable i.e. claims paid out

R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000

Motor vehicles

Subtotal - - - - - - - -

Housing Hlano Financial - 7 - - - 7 - -

Subtotal - 7 - - - 7 - -

Other

Subtotal - - - - - - - -

TOTAL - 7 - - - 7 - -





ANNEXURE 3A (continued) STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2016 – FOREIGN Guarantor institution

Guarantee in respect of

Original guaranteed capital amount

Opening balance 1 April 2015

Guarantees draw downs during the year

Guarantees repayments/ cancelled/ reduced/ released during the year Revaluations

Closing balance 31 March 2016

Guaranteed interest for year ended 31 March 2016

Realised losses not recoverable i.e. claims paid out

R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000

Motor vehicles

Subtotal

Housing

Subtotal

Other

Subtotal

TOTAL - - - - - - - -





ANNEXURE 3B STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2016

Nature of Liability

Opening Balance

Liabilities incurred

during the year

Liabilities paid/cancelled/reduced during the

year

Liabilities recoverable (Provide

details hereunder)

Closing Balance

1 April 2015 31 March

2016

R’000 R’000 R’000 R’000 R’000

Claims against the department

Randum chemicals cc 301 - 301 - -

Botshabelo Haven 602 - 602 - -

Mkhuzangwe FJ 56 - 56 - -

Mkhuzangwe FJ - 43 - 43

Subtotal 959 43 959 - 43

Environmental Liability

Subtotal





Other

Subtotal

TOTAL 959 43 959 - 43





ANNEXURE 3B (continued)

Nature of Liabilities recoverable

Opening Balance

Details of Liability and Recoverability

Movement during year

Closing Balance

1 April 2015 31 March 2016

R’000 R’000 R’000

Civil claims 301 Claim emanating from suspension of social grant

(301) -

Claim 602 Possible outflow of benefits emanating from takeover of older persons facility

(602) -

Claim 56 Claim of damages (56) -

Claim Claim of damages 43 43

TOTAL 959 (916) 43





ANNEXURE 4 CLAIMS RECOVERABLE

Government Entity

Confirmed balance outstanding

Unconfirmed balance outstanding Total

Cash in transit at year end 2015/16 *

31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015

Receipt date up to

six (6) working

days after year end Amount

R’000 R’000 R’000 R’000 R’000 R’000 R’000

Department

National social development - - - 1 - 1

ND:SAPS - - 29 51 29 51

ND: Correctional services - - - 78 - 78

NC: Health - - - 6 - 6

GEPF - - - 6 - 6

FS: Health 10 2 533 - - 10 2 533

FS: Education - 22 - - - 22

GP: Social Development - - - 1 - 1

FS: Police Roads and Transport 205 10 - - 205 10





FS: DETEA 162 14 17 - 179 14

NC: Social Development - - - 44 - 44

NW: Health - - 20 20 20 20

NW: Safety - - 1 1 1 1

FS: Human Settlement 175 - - - 175 -

552 2 579 67 208 619 2 787





Other Government Entities

SASSA 1 459 320 - 8 1459 328 2016 04 05 1 305

1 459 320 - 8 1459 328

TOTAL 2 011 2 899 67 216 2 078 3 115 1 305

* For the Cash in transit columns - Please note the following:

- Provincial departments must only reflect receipts from departments within their province

- National departments must only reflect receipts from other national departments.





ANNEXURE 5 INTER-GOVERNMENT PAYABLES

GOVERNMENT ENTITY


Unconfirmed balance outstanding TOTAL

Cash in transit at year end 2015/16 *

31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015

Payment date up to

six (6) working

days before year end Amount

R’000 R’000 R’000 R’000 R’000 R’000 R’000

DEPARTMENTS

Current

GG Transport 1 859 1 734 - - 1 859 1 734

National Justice - - - 1 241 - 1 241

KZN: Dept of Social Development - - - 2 - 2

Public Works: FS 100 - - - 100 -

Subtotal 1 959 1 734 - 1 243 1 959 2 977 -

Non-current

Subtotal - - - - - - - -

TOTAL 1 959 1 734 - 1 243 1 959 2 977 - -





OTHER GOVERNMENT ENTITY

Current

Subtotal

Non-current

Subtotal

TOTAL 1 959 1 734 - 1 243 1 959 2 977 - -





ANNEXURE 6 INVENTORIES

Inventory [Per major category] Note Quantity 2015/16 Quantity 2014/15

R’000 R’000

Opening balance 3 289 1 223 - - Add/(Less): Adjustments to prior year balance Add: Additions/Purchases – Cash - - 3 289 1 223 Add: Additions - Non-cash - - - - (Less): Disposals - - - - (Less): Issues (3 289) (1 223) - - Add/(Less): Adjustments - - - -

Closing balance - - 3 289 1 233


ANNEXURE 7 MOVEMENT IN CAPITAL WORK IN PROGRESS MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2016

Opening balance

Current Year Capital WIP

Completed Assets

Closing balance

R’000 R’000 R’000 R’000 HERITAGE ASSETS Heritage assets - - - - MACHINERY AND EQUIPMENT - - - - Transport assets - - - - Computer equipment - - - - Furniture and office equipment - - - - Other machinery and equipment - - - - SPECIALISED MILITARY ASSETS - - - - Specialised military assets - - - - BIOLOGICAL ASSETS - - - - Biological assets - - - -

BUILDINGS AND OTHER FIXED STRUCTURES 114 343 5 564 (115 391) 4 516 Dwellings - - - - Non-residential buildings - - - - Other fixed structures 114 343 5 564 (115 391) 4 516 LAND AND SUBSOIL ASSETS - - - - Land - - - - Mineral and similar non-regenerative resources - - - - SOFTWARE - - - - Software - - - - MASTHEADS AND PUBLISHING TITLES - - - - Mastheads and publishing titles - - - - PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS

- - - -

Patents, licences, copyright, brand names and trademarks

- - - -


- - - -

Recipes, formulae, prototypes, designs, models - - - - SERVICES AND OPERATING RIGHTS - - - - Services and operating rights - - - - TOTAL 114 343 5 564 (115 391) 4 516

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2015

Opening balance

Prior period error

Current Year Capital WIP

Completed Assets

Closing balance

R’000 R’000 R’000 R’000 R’000 HERITAGE ASSETS - - - - -


Heritage assets - - - - -

MACHINERY AND EQUIPMENT - - - - - Transport assets - - - - - Computer equipment - - - - - Furniture and office equipment - - - - - Other machinery and equipment - - - - - SPECIALISED MILITARY ASSETS - - - - - Specialised military assets - - - - - BIOLOGICAL ASSETS - - - - - Biological assets - - - - -


88 662 8 710 16 971 - 114 343

Dwellings - - - - - Non-residential buildings - - - - - Other fixed structures 88 662 8 710 16 971 - 114 343 LAND AND SUBSOIL ASSETS - - - - - Land - - - - - Mineral and similar non-regenerative resources

- - - - -

SOFTWARE - - - - - Software - - - - - MASTHEADS AND PUBLISHING TITLES

- - - - -

Mastheads and publishing titles - - - - - PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS

- - - - -

Patents, licences, copyright, brand names and trademarks

- - - - -


- - - - -


- - - - -

SERVICES AND OPERATING RIGHTS - - - - - Services and operating rights - - - - - TOTAL 88 662 8 710 16 971 - 114 343

Annual Financial Statements: Free State Social Development - 262 – (Unaudited)

ANNEXURE 8A INTER-ENTITY ADVANCES PAID (note 14)

ENTITY



31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015

R’000 R’000 R’000 R’000 R’000 R’000

NATIONAL DEPARTMENTS

Subtotal

PROVINCIAL DEPARTMENTS

Subtotal

PUBLIC ENTITIES

Subtotal


OTHER ENTITIES

Subtotal

TOTAL - - - - - -


ANNEXURE 8B INTER-ENTITY ADVANCES RECEIVED (note 21 AND note 22)

ENTITY



31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015

R’000 R’000 R’000 R’000 R’000 R’000

NATIONAL DEPARTMENTS

Current

Subtotal

Non-Current

Subtotal

PROVINCIAL DEPARTMENTS

Current

Subtotal

Non-Current

Subtotal

PUBLIC ENTITIES

Current

Subtotal

Non-Current


Subtotal

OTHER ENTITIES

Current

Subtotal

Non-Current

Subtotal

TOTAL

Current

Non-current


2.8 PART F: LIST OF CONTACT DETAILS

OFFICE

CONTACT DETAILS

MEC: Social Development Ms. S.H. Ntombela Cell: 071 674 0402 Tel: 051 4090600 Fax: 051 4090602 Email: [email protected]

Office Manager: Office of the MEC Ms. H.R. Mogorosi Cell: 071 858 7027 Tel: 051 4090605 Fax: 051 4090602 Email: [email protected]

Head of Department: Social Development Ms. MME Nthongoa Cell : 079 693 0770 Tel : 051 4090619 Fax : 051 4090618 Email : [email protected] [email protected]

Office Manager: Office of the HOD Mr. R. Botha Cell: 082 780 7838 Tel: 051 4090621 Fax: 051 4090618 Email: Roy.Botha @fssocdev.gov.za

Executive Manager: Districts and Institutions Mr. J.M.W. Linström Cell: 083 441 3852 Tel: 051 4000304 Fax: 0514000211 Email: [email protected] Rita. [email protected]

Acting Chief Financial Officer Ms. K. Moahloli Cell: 083 9955 179 Tel: 051 4090503 Fax: 051 4090305 Email: [email protected] [email protected]

Executive Manager: Social Welfare Services Ms. B.V. Kgasane Cell: 083 446 3910 Tel: 051 4000308 Fax: 0862152720 Email: [email protected] [email protected]

Executive Manager: Research, Demography and Population Development

Mr. L.J. Mosuhli Cell: 083 411 7171 Tel: 051 4000312 Fax: 051 4000234 Email: [email protected] [email protected]

Executive Manager: Specialist Social Services Ms. C. Senatle Cell: 083 295 4638 Tel: 051 4000629 Fax: 0862150284 Email: [email protected] [email protected]

Acting Executive Manager: ECD Management Mr. T. Tladi Cell: 083 451 6983 Tel: 051 4000232







OFFICE

CONTACT DETAILS

Fax: 051 4000231 Email: [email protected]

Executive Manager : Community Development and NPO Ms. W. Khoabane Cell: 062 090 6841 Tel: 051-4090565 Email: [email protected] [email protected]

Acting Executive Manager: Corporate Services

Mr. M. Mohutsioa Cell: 083 269 7707 Tel: 051 4000212 Email: [email protected] [email protected]

Senior Manager: Organizational Development

Ms. A. Mokhitli Cell: 083 395 3904 Tel: 051 4000209 Email: [email protected] [email protected]

Senior Manager: Population Development Mr. C. Howard Cell: 083 264 0246 Tel: 051 4090663 Email: [email protected]

Senior Manager: NPO’S Mr. S.R. Letsoko Cell: 083 254 3141 Tel: 051 4000229 Email: [email protected]

Senior Manager: Sustainable Livelihoods Ms. M. Lehasa Cell: 071 864 1038 Tel: 051 4000257 Email: [email protected]

Senior Manager: Social Relief

Mr. C. Twala Cell: 084 050 8505 Tel: 051 4000300 Email: [email protected]

Senior Manager: Youth Development Mr. B. Nazo Cell: 083 286 2018 Tel: 051 4090592 Fax:086 545 3679 Email: [email protected] [email protected]

Senior Manager: Security Services Mr. S. Mohoboko Cell: 071 813 9393 Tel: 051 4090315 Fax: 051 4090731 Email: [email protected]

Senior Manager: Strategic Management Mr. J.N Janse van Vuuren Cell: 083 2597 989 Tel: 051 4090633 Fax: 0866220328 Email: [email protected] [email protected]

Senior Manager: Internal Audit Mr. K.M. Mojatau Cell: 083 269 7727 Tel: 051 4090745 Fax: 051 4090746 Email: [email protected]








OFFICE

CONTACT DETAILS

Senior Manager: Financial Planning & Monitoring (Budget Management)

Ms. H.I. Josiah Cell: 083 279 3385 Tel: 051 4000319 Fax: 051 4000245 Email: [email protected] [email protected]

Senior Manager: Financial Administration Ms. K.E. Moahloli Cell: 083 995 5179 Tel: 051 4000323 Email: [email protected] [email protected]

Senior Manager: Infrastructure Ms. N.P. Chalale Cell: 083 448 5302 Tel: 051 4000316 Fax: 051 4000236/0865001966 Email: [email protected] [email protected]

Senior Manager: Legal Services Adv. K.D. Tsotetsi Cell: 083 274 1206 Tel: 051 4000327 Fax: 0865418423 Email: [email protected]

Senior Manager: Special Needs Ms. M. Motsoeneng Cell: 083 447 1060 Tel: 051 4000307 Fax: 0865454492 Email: [email protected] [email protected]

Senior Manager: Children Ms. M. Mosetlhe Cell: 083 274 5610 Tel: 051 4000300 Fax: 0865040688 Email: [email protected] [email protected]

Acting Senior Manager: Social Crime & Victim Empowerment

Ms. D.J. Mafoyane Cell: 071 860 7227 Tel: 051 4090554 Email: [email protected]

Acting Senior Manager: HIV/AIDS & Substance Abuse

Ms. D. Monare Cell: 083 381 9931 Tel: 051-4090558 Email: [email protected]

Manager: Special Programmes Ms. N. Duma Tel: 051 4090656 Email: [email protected] [email protected]

Acting Manager: Communication Ms. L. Kapa Cell: 083 264 0245 Tel: 051 4090623 Fax: 0865259606 Email: [email protected]

Acting District Manager – Koffiefontein (DC16) Xhariep District

Mrs. F.F. Nondabula Cell: 083 276 6954 Tel: 053 2059866 Fax: 053 2050276 Email: [email protected] [email protected]

District Manager – Bloemfontein (DC17) Motheo District Mr. M.P. Motshumi Cell: 083 446 3522







OFFICE

CONTACT DETAILS

Tel: 051 4032330 Fax: 0866514710 Email: [email protected] [email protected]

District Manager – Welkom (DC18) Lejweleputswa District Mr. J. Maikgosho Cell: 083 444 0274 Tel: 057 9168751 Fax: 057 9168777/8750 Email: [email protected] [email protected]

District Manager – Qwa-Qwa (DC19) Thabo Mofutsanyana District

Ms. M. Mohaleroe Cell: 083 444 0275 Tel: 058 7132945 Fax: 058 7132995 Email: [email protected] [email protected]

District Manager – Kroonstad (DC20) Fezile Dabi District Ms. T. Jongolo Cell: 083 254 3100 Tel: 056 2168090 Fax: 056 2123203 Email: [email protected] [email protected]






PR103/2016 ISBN: 978-0-621-44452-0 Title of Publications: Free State Department of Social Development Annual Report 2015/2016