table of contents project scope...
TRANSCRIPT
Table of Contents
Project Scope Statement…………………………………………………… Page 1
Project Lifecycle………………………………………………..………………. Page 2
Stakeholder Analysis………………………..................................... Page 3
Project Deliverables ………………………..................................... Page 4
Project Objectives & Success Criteria.................................... Page 5
Project Assumptions ………………….......................................... Page 6
Project Constraints …..……………….......................................... Page 7
Work Breakdown Structure……………………….......................... Page 8 to Page 10
Cost Baseline……………………………………………………….……………. Page 11 to Page 12
Communication Management Plan………….……………….......... Page 13
Risk Response Plan………………………….................................... Page 14
Responsibility Assignment Matrix……………………................... Page 15 to Page 16
Project Scope Statement1.1 Vision Statement
Nepenthean imports, packages and distributes global wine varietals to wine retailers and consumers.
1.2 Business NeedThe current wine market has shown the need for a
Chilean wine that is of high quality at an affordable price point.
1.3 Project Description• To import fermented Cabernet Sauvignon Chilean wine• Bottle 50,472 750ml-bottles; label and store 4,206 12-bottle
cases ready for distribution between June 1st to July 1st, 2013.
Project LifecyclePHASE NAME REQUIREMENTS PLANNING IMPLEMENTATION CLOSURE
Phase Objectives Define requirements
Finalize cost/ schedule, estimates and allocate resources
Fulfill product requirements Ready for distribution
Project Management
Process Deliverables
Project charter
Preliminary project scope
Scope statement
Resource allocation
Cost baseline
Project Management Plan
Work Breakdown Structure
Communication plan
Weekly status reports
Test results
Sign off from sponsors
Product Process Deliverables
Product tech sheet (4,206 cases of 12 (750ml) bottles Cabernet Sauvignon Nepenthean reserved)
10 % of operational waste
Label spec & regulation
Bottle spec
QC/QA standard document
Documentation of all testing results for reference Contacts for vendors (cost, schedule, volume)
Passed testing result at final QC at destination
Approved label arrive bottling company
Approved bottle (cork, seal) design, spec
Payment to contact vendors (transportation) for completion
Status report
4,206 cases of 12 (750ml) bottled, stored, and ready for distribution
Payment to contract vendors
End of phase communication status report sent
Sign off on project closure
Stakeholder Analysis
STAKEHOLDER NEEDS EXPECTATIONS DELIVERABLES
DTC- Director Consumer Manager- takes care of all distribution
Status report
Communication about the project
On-time, 4,206 cases Weekly status report sent on Mondays
QC & QA person- creates relationship with bottling company, wine maker;
Scheduled sample testing at origin and destination On-time testing schedule
Weekly status report sent on Mondays
Weekly sample testing schedule sent on Mondays
Product ManagerStatus report
Communication about the project
On-time, quality product, on budget
Weekly status report sent on Mondays
Contract vendors (bottling company and wine maker; label graphic designer; etc)
Status report, # of case, volume of wine, spec
Project scheduleTimely payment
Seasonal/ yearly projection sent from the end of the prior season/ year
Label specification and creative concept sent
IS IS NOT
Creation of wine technical specification before wine ships from origin Winemaking
Signed vendor contracts Pricing analysis, structure, and model
Perform on-time scheduled quality check Marketing requirements document; marketing, sales, and distribution plan
Provide label and packaging specifications Project management team is not responsible for purchasing wine from Chile
Delivery of wine to the bottling facility
Project Deliverables (Scope)
OBJECTIVE SUCCESS CRITERIA
To create wine technical specification A clear stated wine tech spec to follow through out the project
To transport wine from origin to destination from June 1st, 2013 – July 1st 2013
Amount of delay between actual hand off date and planned ‐hand off date. Delay by one month is considered acceptable‐
To delivery wine to the bottling facility Bottling facility receive 10,000 gallon of wine by July 1st, 2013.
To hand over bottled and labeled 4,206 cases for storage and distribution
4,206 cases ready for storage and distribution by August 1st 2013
To perform quality control along specified project timeline A successful quality report from the quality control manager
Project Objectives & Success Criteria
Project Assumptions
• We're not making the wine but we're importing the wine from Chile• Marketing team will handle all marketing plan• We’re using company contracted bottling facility • We’re outsourcing label graphic design • Nepenthean legal department will ensure compliance
Project Constraints
• Bottling facility receives 10,000 gallons of wine by August 1st, 2013. • Package design completed by July 1st, 2013. • Quality check report completed by August 1st, 2013
Work Breakdown Structure1. Requirements
1.1 Preliminary Scope Statement
1.2 Project Charter
1.3 Requirements Review Process
2. Planning
2.1 Project Management Plan
2.1.1 Scope Statement
2.1.2 Work Breakdown Structure
2.1.3 Project Schedule
2.1.4 Cost Baseline
2.1.5 Communication Plan
2.2 Quality Control Strategy
2.3 Change Request Implementation Process Plan
2.4 Submit vendor contracts and purchase orders
2.5 Submit packaging specifications
3. Implementation
3.1 Project Management Deliverables
3.1.1 Vendor/Contract Management Plan
3.1.1.1 Formal vendor contact document
3.1.1.2 Terms and conditions document
3.1.2 Quality/ Validation Documents
3.2 Testing and Quality Check
3.2.1 Provide Samples
3.2.2 Test Results
3.2.3 Report Defects (if any) to project manager
3.2.4 Final Composition Analysis
3.3 Transition from origin to US port
3.4 Transition from US port to Bottling Facility
3.4 Final Approval of Package Specifications
3.4.1 Bottle Color
3.4.2 Bottle Size
3.4.3 Cork Color
3.4.4 Cork Size
3.4.5 Foil Color
3.4.6 Foil Size
3.4.7 Label Design
3.4.8 Label Size
3.4.9 Supply Case Design to Bottling Company
3.5 Acceptance of Final Wine Bottling
3.6 Acceptance of Final Packaging
4. Closure
4.1 Project Management Deliverables
4.1.1 Final Report
4.1.1.1 Report to stakeholders
4.2 Product Deliverables
4.2.1 Stakeholders sign-off document
4.2.2 Release to storage facility
4.2.2.2.1 Storage facility sign-off
Cost Baseline
Did not see ay cost for the wine itself?? - rick
Communications Management Plan
DOCUMENT FREQUENCY FORMAT DISTRIBUTION QA MANAGER DTC PRODUCT
MANAGERPROJECT
MANAGER VENDOR
REQUIREMENTS
Project Charter Once MS word Email R R O R
Communication Plan Once MS word Email O R
Label spec Once MS word Email I O R R
QA QC standard Once MS word Email O/I S/I R/S
Product Spec Once MS word Email I O R R
PLANNING
Vendor contract agreement Updates as needed MS word Email R R R R
Scope Statement Once MS word Email R R O R
IMPLEMENTATION
QA result 3 times (shipping, arrival, bottled) PDF Email I O R R
CLOSURE
End communication status report Once MS word R R R R R
O=owner I-input required R- reviewer S-sign off required
Risk Response Plan
ID RISK TYPE RISK DESCRIPTION RISK TRIGGER
IMPACTED AREAS PROBABILITY IMPACT PRIORITY STRATEGY OWNER STATUS
4 Project Management Schedule slippage Imposed
datesSchedule
CostScope
M H 1 Mitigate Project Manager O
5 Product Product spoilage QA filesSchedule
CostScope
L H 1 Transference and Enhance
Product Manager C
3 External Labor strike Labor union
ScheduleCost L L 3 Acceptance Project
Manager O
2 External Custom inspection hold-up Custom Schedule
Cost L L 3 Mitigate Project Manager O
8 ExternalRegulation and
policy of importing wine
changesGov.
ScheduleCost
ScopeL H 3 Acceptance/
EnhanceProduct Manager C
9 External Severe weather Weather ScheduleCost M H 2 Acceptance Project
Manager O
10 Product Product cost increases Vendor Cost
Scope L M 3 Mitigate Project Manager C
12 Organizational Vendor selection during the project
Bad vendor relation
ScheduleCost
ScopeL H 3 Share/
EnhanceProject
Manager C
Responsibility Assignment Matrix
