table of contents · 2018-12-02 · jss junior secondary school kdfyec ... oyo east, oyo west, saki...

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Table of Contents

Contents Page

Title page 1-1

Table of contents 2-2

List of acronyms 3-4

1.0. About Oyo State 5-6

1.1. About CSACEFA Oyo State Chapter 7-7

1.2. Efforts of CSACEFA Oyo State Chapter towards encouraging the 8-9

Government to access the UBEC Funds

1.3. Members of CSACEFA Oyo State Chapter 9-9

2.0. Executive Summary 10-11

3.0. Introduction/Background on UBE 12-12

3.1. Basic Features of UBE 13-13

3.2. Key issues in the UBE Act 2004 13-13

4.0. Oyo State SUBEB 14-14

4.1. Roles and Responsibilities of SUBEB 14-14

4.2. Conditions for accessing the UBEC Funds 15-15

4.3. Oyo State Status in UBEC Funds between 2005 and 2016 16-16

5.0. Monitoring and Evaluation Exercise 17-17

5.1. The Activities Conducted 17-17

5.2. Strategies Adopted 18-18

5.3. Methodology/Data Sources 18-18

5.4. The Nature of Data Collected 19-19

5.5. Data Transmission Methods 19-19

5.6. The Project Team 19-19

5.7. Schools Visited/Involved 20-20

6.0. Findings/Results 35-35

6.1. The 2013 UBEC-SUBEB Projects 35-37

6.2. The 2014 UBEC-SUBEB Projects 38-39

7.0. General Findings – 2013 and 2014 UBEC-SUBEB Projects 40-44

7.1. Implications of Findings 45-45

7.2. Observed Outcomes of the ongoing projects 46-46

7.3. Challenges 46-46

7.4. Lessons Learnt 46-46

8.0. Recommendations 47-47

9.0. Limitations 48-48

10.0. Conclusion 48-48

11.0. References 49-49

12.0. Appendices 50-50

Appendix 001 – Reporting Template 50-51

Appendix 002 – Benchmarks for Level of Completion 52-52

Appendix 003 – Letter of Introduction to Schools 53-53

Appendix 004 – Invitation to Bidding Process 54-54

Appendix 005 – Congratulatory Letter to SUBEB Chairman 55-55

Appendix 006 – Picture Gallery 56-58

List of Map, Tables and Charts

Map 001- Map of Oyo State 5-5

Table 1- Matching Grant Releases (2005-2016) 16-16

Table 2- UBEC Disbursement of Matching Grant (2005-2016) 16-16

Table 3- Un-accessed Matching Grant (2005-2016) 16-16

Table 4- Work Distribution Chart 21-21

Table 5- Technical Status Summary- 2013 Technical Analysis 22-24

Table 6- Technical Status Summary- 2014 Technical Analysis 25-29

Table 7- 2013 Summary Sheet 30-31

Table 8- 2014 Summary Sheet 32-34

Graph 1- Total projects monitored & evaluated - 2013 35-35

Graph 2- Status of completion – 2013 36-36

Graph 3- Specification compliance 36-36

Graph 4- Quality of works 37-37

Graph 5- Total projects monitored & evaluated – 2014 38-38

Graph 6- Status of completion 38-38

Graph 7- 2013 & 2014 Oyo Status in UBEC (Percentage accessed & un-accessed) 40-40

Graph 8- 2013 & 2014 total projects monitored & evaluated (Value) 40-40

Graph 9- Total projects not started (Value) 41-41

Graph 10-Total projects ongoing (Value) 42-42

Graph 11-Total quality of works 43-43

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List of acronyms

ANA Association of Nigerian Authors

ANCOPSS All Nigeria Confederation of Principals of Secondary Schools

CBN Central Bank of Nigeria

CEA Civic Engagement Activities

CRF Consolidated Revenue Fund

CRO Chief Reporting Officer

CSACEFA Civil Society Action Coalition on Education For All

CSEF Civil Society Education Fund

CSOs Civil Society Organisations

DD Deliberative Discussion

ECCE Early Childhood Care Education

ECCDE Early Childhood Care Development Education

EFA Education For All

FCT Federal Capital Territory

FGN Federal Government of Nigeria

FTS Federal Teachers Scheme

GAW Global Action Week

GCE Global Campaign on Education

ICC Ibadan Civic Centre

JSS Junior Secondary School

KDFYEC Kola Daisi Foundation Youth Empowerment Centre

LGAs Local Government Areas/Authorities

LGEA Local Government Education Authorities

MDGs Millennium Development Goals

M&E Monitoring & Evaluation

MoE Ministry of Education

NCE National Council on Education

NMET National Monitoring and Evaluation Team

NPA Nigerian Publishers Association

NPE National Policy on Education

NUT Nigeria Union Teachers

OSPEB Oyo State Primary Education Board

OYHA Oyo State House of Assembly

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PT Project Team

RRA Recognition Reward and Award

SBMC School Based Management Committee

SDGs Sustainable Development Goals

SGBs School Governing Boards

SUBEB State Universal Basic Education Board

TESCOM Oyo State Post Primary School Teaching Service Commission

UBE Universal Basic Education

UBEC Universal Basic Education Commission

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1.0. About Oyo State

Oyo State also known as the

Pacesetter State is one of the 36

States of the Federal Republic of

Nigeria. Following, the

nationwide broadcast of February

3, 1976 by the then Military Head

of State, Oyo State and other 6

States were created to make

Nigeria a corporate body

comprising 19 component States.

The State initially included Osun

State, which was carved out

following another round of state

creation exercise of 1991. Ibadan

the capital city of the State had been the centre of administrative capital of the old Western Region of

Nigeria since the period of the British colonial rule

Oyo State is located in the South West Geo-political Zone of Nigeria. Latitude 8 degree and

Longitude 4 degree east bisect the State into four nearly equal parts. The State now covers a total of

28,454 square kilometers of landmass. It is bounded partly by Ogun State in the South, Kwara State

in the North. To the West, it is bounded partly by Ogun State and partly by the Republic of Benin,

while in the East it is bounded partly by Osun State and Ondo State.

The topography of the State is one of the gentle rolling lowland in the south, rising to a plateau 40

metres and above in the North. The State is well drained with rivers flowing from the upland in the

North/South direction. The major rivers are Ofiki, Ogun, Sasa, Oba and Opeki. The vegetation

pattern of the State is that of rain forest in the South and guinea savannah to the North. Thick forest

in the South gives way to grassland interspersed with trees in the North.

There are 33 Local Government Areas (LGAs) in the State: Afijio, Akinyele, Atiba, Atisbo, Egbeda,

Ibadan North, Ibadan North-East, Ibadan North-West, Ibadan South-East, Ibadan South-West,

Ibarapa Central, Ibarapa East, Ibarapa North, Ido, Irepo, Iseyin, Itesiwaju, Iwajowa, Kajola, Lagelu,

Ogbomoso North, Ogbomoso South, Ogo-Oluwa, Oluyole, Ona-Ara, Oorelope, Oriire, Olorunsogo,

Oyo East, Oyo West, Saki East, Saki West and Surulere.

Map 001- Map of Oyo State showing the 3 Senatorial

Districts & 13 LGAs

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The State is divided into three Senatorial Districts of Oyo North, Oyo Central and Oyo South. Oyo

North has 13 Local LGAs: Saki West, Saki East, Atisbo, Irepo, Olorunsogo, Kajola, Iwajowa,

Ogbomoso North, Ogbomoso South, Iseyin, Oorelope, Oriire and Itesiwaju. Oyo Central comprises

11 LGAs: Afijio, Akinyele, Egbeda, Ogo-Oluwa, Surulere, Lagelu, Oluyole, Ona-Ara, Oyo East, Oyo

West and Atiba. Oyo South consists of 9 LGAs: Ibadan North, Ibadan North East, Ibadan North

West, Ibadan South East, Ibadan South West, Ibarapa Central, Ibarapa East, Ibarapa North and Ido. In

all, the State has 33 LGAs.

The people of Oyo State are Yoruba with a common ancestor in Oduduwa. Within the State

however, there are sub-ethnic groups with distinct dialect peculiarities. The people of Oyo State may

be divided into five broad groups; Ibadans, Ibarapas, Oyos, Oke-Oguns and Ogbomosos.

Based on the 2006 census, Oyo State ranked 5th out of 36 states of the Federation and the Federal

Capital Territory (FCT) with its population of 5,591,589 comprising 2,809,840 males and 2,781,749

females.

Education: Oyo State is blessed with the following: **2,351 Public Primary Schools (Regular &

Special); 2,146 Private Nursery & Primary Schools; **57 Nomadic and Migrant Farmers’ Schools;

548 Junior Secondary Schools; 980 Public Senior Secondary Schools; 502 Private Senior Secondary

Schools; 7 Schools of Science; 5 Government Technical Colleges; A Polytechnic; 8 Universities; 2

Colleges of Education and 2 Economic Research Institutions. The State has 383,653 pupils in public

primary schools while the total number of primary school teachers is 21,267.

** Not certain

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1.1. About Civil Society Action Coalition on Education For All (CSACEFA) Oyo State Chapter

CSACEFA is a national coalition of Civil Society Organization (CSOs) working on Education issues

in Nigeria. Forty (40) Education CSOs who came together in the run-up to the year 2000 World

Education Summit in Dakar, Senegal formed the coalition. CSACEFA developed a core set of

positions and attended the Dakar World Summit to join in the call for quality education for all. The

Coalition has since expanded its membership to over Six hundred (600) CSOs covering 36 States of

Nigeria and the Federal Capital Territory (FCT) and has been engaging, advocating and inputting to

education policies and programmes at Local, National and International levels.

Some credible Education CSOs in Oyo State were part of the initial Forty (40) foundation members

of the Coalition. Therefore, the Oyo State Chapter of the Coalition was established in 2001 shortly

after the formation of the National body. Member Organisations of the State Chapter meet regularly

every last Wednesday of the month at Kola Daisi Foundation Youth Empowerment Centre

(KDFYEC) located inside the premises of Ibadan Civic Centre (ICC), Idi-Ape, Ibadan.

Since its formation in 2001, the Oyo State Chapter of the Coalition has executed quite a number of

educational projects in the State. In 2003, the State Chapter represented the South-West, Nigeria in

conducting an Action-Aid supported research, ‘The Impact of Cost of Access of Education in

Nigeria’. In 2007, the State Chapter monitored and evaluated the Federal Teachers’ Scheme (FTS) in

six Local Government Areas of Oyo State – Olorunsogo, Irepo, Oorelope, Saki West, Saki East and

Atisbo. Between 2007 and 2010, the State Chapter was actively involved in the monitoring and

evaluation of Universal Basic Education Commission (UBEC) and State Universal Basic Education

Board (SUBEB) projects in the State. On July 20, 2016, CSACEFA Oyo State Chapter in

collaboration with Educare Trust and Kola Daisi Foundation Youth Empowerment Centre organised

a joint Deliberative Discussion (DD) on the Current State of Education in Oyo State and issued a

communiqué after the discussion. Since 2015, the coalition has been in the forefront of encouraging

the state government to access the unprocessed UBEC Funds for the development of basic education

in the State. To this end, in 2016, it organised several advocacy visits to the relevant stakeholders in

the state and came up with a report on the visits/meetings, ‘For The Sake of The Future’. Every year,

the Oyo State Chapter joins other State Chapters in marking the Global Action Week (GAW) of the

Global Campaign on Education (GCE) with relevant activities.

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1.2. Efforts of CSACEFA Oyo State Chapter towards encouraging the State Government to

access the UBEC Funds

1. On July 20, 2016, the coalition in collaboration with Educare Trust and Kola Daisi Foundation

Youth Empowerment Centre organised a Deliberative Discussion on the state of education in Oyo

State. Discussion featured members of staff of the two organisations and their youth members. At

the end of the discussion, the participants issued a communiqué to the public, especially the

stakeholders. Among the 14 recommendations contained therein in the communiqué was that

“Government should put the State Universal Basic Education Board (SUBEB) in a vantage

position towards accessing the long overdue Universal Basic Education Commission (UBEC)

funds meant to expand access and improve the quality of basic education delivery in the State”.

2. Between October 5, 2016 and December 7, 2016, the coalition designed, planned and implemented

several Civic Engagement Activities (CEA) that involved Lawmakers, Policymakers and relevant

Stakeholders in Education under an intervention project tagged, “For the Sake of the Future”.

These activities were funded by the Civil Society Education Fund (CSEF). These Civic

Engagement Activities that raised and discussed issues around un-accessed UBEC Funds since

2011 were:

A. Engaging the legislature in making legislations on education: This activity took place on

October 11, 2016 at the Oyo State House of Assembly (OYSHA) Complex, Oyo State Secretariat,

Ibadan.

B. Advocacy visits to relevant stakeholders on the issues affecting education in the State

(Marginalized education issues: This activity took place between October 5, 2016 and

November 16, 2016. It was carried out through advocacy visits/meetings to/with the following

stakeholders: Universal Basic Education Commission (UBEC), Oyo State (October 18, 2016),

Ministry of Education (MoE) (November 3, 2016) and State Universal Basic Education Board

(SUBEB) (November 16, 2016).

C. Meeting with new partners and stakeholders: This activity took place between November 30,

2016 and December 7, 2016. It was carried out through advocacy visits/meeting to/with the new

partners/stakeholders – Oyo State Post Primary Schools Teaching Service Commission

(TESCOM) (November 30, 2016), Association of Nigerian Authors (ANA), Oyo State Chapter

(November 30, 2016), Nigerian Publishers Association (NPA) (December 1, 2016), Nigeria

Union of Teachers (NUT) (December 7, 2016) and All Nigeria Confederation of Principals of

Secondary Schools (ANCOPSS) (December 7, 2016).

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3. The coalition was aware of the State Government’s success in accessing about N1.8billion at the last

quarter of 2016, and hurriedly mounted pressure on stakeholders to encourage the government to

inaugurate the Board of SUBEB. The Board was eventually inaugurated on July 19, 2017 and the coalition

sent a congratulatory message to the Chairman of the Board, Mrs. Aderonke Makanjuola on July 21, 2017.

See appendix 005

4. On February 28, 2018, the coalition witnessed the bidding process for 2012 and 2013 FGN-

UBEC/SUBEB Intervention Projects, which was held at the premises of SUBEB for four (4) categories of

project line items.

A. New Constructions/Model Schools = 208 bids

B. Renovation of classrooms =225 bids

C. Construction of Toilets =175 bids

D. Procurement of Furniture =84 bids

See Appendix 004 for the invitation letter

1. 3. Members of CSACEFA Oyo State Chapter

1. Association of Nigerian Women In Business

2. Cedars for Human Welfare

3. Life Tree Community Care Foundation

4. Community Development Awareness and Health Empowerment Foundation

5. Books Addiction Initiative

6. Rays of Hope Community Foundation

7. Youth Emancipation and Resource Agency

8. Community Development Voluntary Workers Initiative

9. Vital Empowerment Initiative

10. Fortune Health Plus Initiative

11. Open Learning Academy Africa

12. Endonamoo Transformation Global Initiative

13. Doing All To Excel and Stand

14. Wake Up Call

15. Critical Path Leadership Initiative

16. Rural People Development Initiative

17. Kola Daisi Foundation Youth Empowerment Centre

18. Child Development and Concern Foundation

19. Aspiring Generation Foundation

20. Educare Trust Nigeria

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2.0. Executive Summary

The Universal Basic Education (UBE) Programme is a nine (9) year basic education programme,

which was introduced and launched in 1999 by the Federal Government of Nigeria. It received legal

backing in 2004 through the UBE Act, which provides for the establishment of the Universal Basic

Education Commission (UBEC) to co-ordinate the implementation of the programme at the states and

local government through the State Universal Basic Education Board (SUBEB) of each state and the

Local Government Education Authorities (LGEAs).

Oyo State Universal Education Board (SUBEB) was established in 2005 to, among other things,

overseeing and coordinating the activities in relation to Universal Basic Education in the State. It was

established as one of the conditions for accessing the Federal Government of Nigeria (FGN)-UBEC

Intervention Funds. Providing a matching grant/counterpart fund and an Action Plan that shows the

details of how the fund is going to be utilized are other conditions for accessing the UBEC fund. In

August 2009, Oyo State was rated one of the high performing States in regards to accessing and

utilizing the funds between 2007 and 2009. Four years later, Oyo State was classified as one of

the lowest performing States by UBEC since the State could not as at that time access the

intervention funds between 2011 and 2013.

The UBEC records show that between 2005 and 2016, Oyo State only succeeded in accessing a

total sum of N6,401,813,271.48 out of available N8,848,243,732.72 leaving a sum of

N2,446,430,461.24 un-accessed. These figures included that of 2013 and 2014, which under review

and assessment. The utilization of the 2013 and 2014 UBEC-SUBEB Funds necessitated the

Monitoring and Evaluation exercise embarked upon by CSACEFA Oyo State Chapter between June

1, 2018 and July 10, 2018. This M&E exercise revealed the following among others:

1. Oyo State only accessed 52% of the available UBEC Funds for 2013 and 2014.

2. Cumulatively, CSACEFA Oyo State Chapter monitored and evaluated 104 line items/projects (2013 = 31;

2014 = 73) with a total budgetary allocation of N582,520,382.75

3. Out of 104 projects, none has been completed, 11 projects are ongoing, 3 projects have been

relocated and 90 projects have not started.

4. 8 ongoing projects out of 11 projects are in tandem with the specifications while 3 ongoing

projects are of wrong specifications.

5. 8 ongoing projects out of 11 projects are of high quality while 3 ongoing projects are of low

quality

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The implications of these findings are as follows:

1. If the projects are not completed on time, they may turn into abandoned projects or sub-standard

or low quality projects.

2. Projects that have not started may lead to diversion of funds to other uses.

3. If contractors are not complying with the specifications, this is tantamount to fraudulent practices

4. Low quality works means that the projects will not be durable. This may lead to collapse of

buildings

5. Relocating projects from the proposed locations in the Action Plan to another locations not in the

Action Plan gives room for speculations and rumours and it is tantamount to ‘Robbing Peter to

pay Paul’ since the proposed benefiting schools will be deprived of the projects and their

attendant benefits.

CSACEFA Oyo State Chapter recommends the following:

1. Monitoring and evaluation of these projects should be ongoing until the completion of all the line

items in the 2013 and 2014 Action Plans

2. Government should fully mobilize the contractors who will in turn mobilize artisans/labourers to

the project sites

3. The issue of project relocation should be thoroughly investigated to know the real reason behind

it. Any politically-motivated relocation should be redressed.

4. Contractors doing shoddy works should be called to order to ensure quality of works from the

beginning to the end

5. The issue of not complying with the specifications in the Action Plans should also be investigated

and any erring contractors should be punished accordingly.

6. Oyo State government should take education as priority and pay its counterpart funds to access

the 2015, 2016 and 2017 UBEC Funds. The government should also find a way of accessing the

remaining 48% of the 2013 and 2014 UBEC Funds.

.

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3.0. Introduction/Background on the Universal Basic Education

The Universal Basic Education (UBE) Programme is a nine (9) year basic educational programme,

which was introduced and launched in 1999 by the Federal Government of Nigeria. The flagged-off

event took place in Sokoto, Sokoto State on September 30, 1999. UBE is a reform programme aimed

at providing greater access to, and ensuring quality of basic education throughout Nigeria. It is also a

Nigeria’s strategy for achieving the defunct six (6) Education For All (EFA) and the components of

the then Millennium Development Goals (MDGs) and now Sustainable Development Goals (SDGs).

The implementation process of the UBE programme had been on since 1999, but progress was

hindered by lack of an enabling law to execute certain components of the programme. To remove the

bottlenecks, the UBE Bill was signed into law on May 26, 2004 by former President of Nigeria, Chief

Olusegun Obasanjo following its passage by the National Assembly in the same year. The UBE Act

2004 makes provision for basic education comprising of Early Childhood Care and Education

(ECCE), Primary and Junior Secondary Education. The financing of basic education is the

responsibility of States and Local Governments. However, the Federal Government decided to

intervene in the provision of basic education with 2% of its Consolidated Revenue Fund (CRF). For

states to fully benefit from this Fund, criteria were established which states are to comply with. The

Act also provides for the establishment of the Universal Basic Education Commission (UBEC) to co-

ordinate the implementation of the programme at the states and local governments through the State

Universal Basic Education Board (SUBEB) of each state and the Local Government Education

Authorities (LGEAs).

The Universal Basic Education Commission (UBEC) was formally established on October 7, 2004 to

among other things:

1. Ensuring an uninterrupted access to 9-year formal education by providing FREE, and

COMPULSORY basic education for every child of school-going age.

A. Six years of Primary Education including Early Childhood Care Development and Education

(ECCDE)

B. Three years of Junior Secondary Education

2. Reducing school drop-out rate and improving relevance, quality and efficiency

3. Acquisition of literacy, numeracy, life skills and values for lifelong education and useful living.

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3.1.Basic Features of the UBE Programnme of UBEC

1. Free Formal Basic Education

2. Compulsory, uninterrupted nine years of Primary and Junior Secondary School education.

3. Emphasis on curriculum diversification and relevance to effectively and adequately cover

individual and community needs and aspirations.

4. Disarticulation of Junior Secondary Schools from Senior Secondary Schools.

5. Introduction of rudiments of computer literacy.

6. Appropriate continuous teacher professional development.

7. Community ownership of schools including participation in decision-making process in schools

3.2.Key issues in the compulsory, free Universal Basic Education Act 2004

1. The Federal Government's intervention shall provide assistance to the States and Local

Governments in Nigeria for the purposes of uniform and qualitative basic education throughout

Nigeria.

2. Every Government in Nigeria shall provide FREE, COMPULSORY and UNIVERSAL basic

education for every child of primary and junior secondary school age.

3. Every parent shall ensure that his/her child or ward attends and completes

(a) primary school education; and (b) junior secondary school education.

4. The stakeholders in education in a Local Government Area shall ensure that every parent or

person who has the care and custody of a child performs the duty imposed on him/her under the

Universal Basic Education Act, 2004.

5. Transition from Primary to Junior Secondary School (JSS) should be automatic; as basic education

terminates at the Junior Secondary School level thus entrance examination may no longer be

necessary. Emphasis will be placed on effective continuous assessment, while final examination and

certification will now be done at the end of the nine-year basic education programme.

6. The Secondary School system should be restructured so as to ensure that the JSS component is

disarticulated from the SSS as stipulated in the National Policy on Education (NPE).

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4.0. Oyo State Universal Basic Education Board (SUBEB)

The Oyo State Primary Education Board (OSPEB), which was established on May 27, 1994,

metamorphosed into Oyo State Universal Education Board (SUBEB) after the passage of UBE law in

2005 by the Oyo State House of Assembly (OYSHA).

4.1. Roles and responsibilities of SUBEB

I. Overseeing and coordinating the activities in relation to Universal Basic Education

II. Preserving and complementing the existing educational structures, bodies and agencies for the

purpose of realizing the objectives of Universal Basic Education Law

III. Carrying-out the policy guidelines prescribed by Federal Commission and other relevant

agencies as approved by the State Government

IV. Receiving funds from the Federal, State and Local Government or any other sources and

allocating them to all the relevant agencies implementing the Basic Education Programme in

the State.

V. Supervising and evaluating projects executed with funds disbursed by the Board.

VI. Coordinating the implementation of basic education related activities in collaboration with

Non-Governmental and multilateral agencies

VII. Promoting good relationship, having cooperation with donor agencies and other development

partners in matters relating to basic education

VIII. Carrying-out mass mobilization and sensitization of the general public and entering into

partnership with communities and all stakeholders in basic education with the aim of

achieving the overall objective of the Universal Basic Education Law

IX. Monitoring Federal inputs into the implementation of basic education

X. Presenting periodic progress report and annual financial report on the implementation of Basic

Education to the Governor and Federal Commission

XI. Ensuring the effective implementation and monitoring of minimum standard for Basic

Education throughout the State in line with the National Policy on Education (NPE) and

directive of the National Council on Education (NCE)

XII. Enquiring into and servicing the government on the development of Basic Education in the

State and such other functions as may be assigned to it by the State or Federal Commission

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4.2. Conditions for accessing the UBEC Funds

To access the Federal Government intervention fund through UBEC, states are expected to fulfil the

following conditions:

1. Have a duly constituted Board

2. Provide a matching grant/counterpart fund of the amount they intend to draw to boost

infrastructure in their schools.

3. The state will also provide an Action Plan, detailing proposed projects and how to spend the funds

for education for every fiscal year. An Action Plan is an annual document prepared by the State

Universal Basic Education Board of each State showing a breakdown of intervention projects or

activities to be implemented in public primary and junior secondary schools. This document

usually details project description, beneficiary schools, quantity, locations, unit costs, total costs

and duration for execution. It is a very critical document, which helps potential UBE projects

monitoring and evaluation.

4. It is also pertinent that the previous year’s project must have attained a 70% completion rate

before accessing another fiscal year’s fund at the UBEC.

To encourage states in accessing the intervention Funds and promote healthy competition among the

States of the Federation, UBEC has come up with the rating and classification of States into High,

Moderate and Low performing with the high performing States receiving Recognition, Reward and

Award (RRA) from UBEC periodically.

In August 2009, Oyo State was adjudged one of the three high performing States. The State

came second at the National Level and was awarded a sum of N400,000,000. The first position and

third position with the cash prizes of N700,000,000 and N300,000,000 went to Katsina State and

Adamawa State respectively. But four years later, the State became one of the low performing

states could not, as at that time, access the funds between 2011 and 2013.

UBEC has also stated that any State can access the intervention funds bits by bits if such a State

cannot provide its full counterpart funds

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4.3. Oyo State Status in UBEC Intervention Funds between 2005 and 2016

Table1: Matching Grant Releases (2005-2016) (Available)

S/NO. State 2005-2006 2007-2008 2009-2010 2011-2012 *2013-2014 2015 2016 Total

30 Oyo N1,036,378,378.38

N1,464,797,296.00

N1,153,903,587.26

N1,725,464,020.62

N1,983,094,594.60

N876,756,756.76

N607,849,099.10

N8,848,243,732.72

Table2: UBEC Disbursement of Matching Grant to Oyo States From 2005-2016 as at 10th August, 2016 (Accessed)

S/NO. State 2005-2006 2007-2008 2009-2010 2011-2012 *2013-2014 2015 2016 Total

30 Oyo N1,036,378,377.00

N1,464,797,296.00

N1,153,903,587.26

N1,715,936,713.92

**N1,030,797,297.30

- - N6,401,813,271.48

** N1,030,797,297.30 was recorded in the UBEC document circulated by CSACEFA National Secretariat but

N1,030,797,297.32 was found in the 2013 UBEC Action Plan. This is also contrary to what is in the record of

the coalition. The coalition was reliably informed that the State Government accessed N1.8 billion at the last

quarter of 2016.

Table3: Un-accessed Matching Grant (2005-2016) (Un-accessed)

S/NO. State 2005-2006 2007-2008 2009-2010 2011-2012 *2013-2014 2015 2016 Total

30 Oyo N1.38

N0.00

N0.00

N0.00

N952,297,297.30

N876,756,756.76

** * N1,042,027,027.02

***N2,871,0

81,082.46

***The 2016 un-accessed figure of N1,042,027,027.02 might not be correct. If the available fund from UBEC is put at

N607,849,099.10, there is no way N1,042,027,027.02 will be the figure of un-accessed fund. This also affected the total figure of un-

accessed funds from 2005 to 2016. The correct figure should be N2,446,430,461.24 and not N2,871,081,082.46

Sources of the tables: UBEC records

Analysis of the three tables

A. The total amount available to Oyo State between 2005 & 2016 = N8,848,243,732.72

B. The total amount accessed by Oyo State between 2005 & 2016 = N6,401,813,271.48

C. The total amount un-accessed by Oyo State between 2005 & 2016 = N2,446,430,461.24

D. 72% of the total UBEC funds accessed between 2005 & 2016

E. 28% of the total UBEC funds un-accessed between 2005 & 2016

A. The total amount available in 2013-2014 = N1,983,094,594.60 B. The total amount accessed in 2013-2014 = N1,030,797,297.30 C. The total amount un-accessed in 2013-2014 = N952,297,297.30

D. 52% of the total UBEC funds accessed in 2013-2014

E. 48% of the total UBEC funds un-accessed in 2013-2014.

F. Oyo State was given an award in August 2009 based on its performance in accessing and

utilising the UBEC funds between 2007 and 2009

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5.0.The Monitoring and Evaluation (M&E) Exercise

The M&E exercise of the 2013 and 2014 UBEC-SUBEB projects took place between June 1 and July

10, 2018. Through the exercise, CSACEFA Oyo State Chapter wanted to know the following as

indicators of progress and achievement:

1. If the specifications of the line items in the Action Plan are being strictly followed

2. If the contractors are doing what they supposed to do including awareness creation in the

benefiting schools

3. If the projects are actually located at the proposed locations in the Action Plan

4. The quality of materials and workmanship

5. The level of completion of the projects.

6. What sustainable development goals being achieved by each project

7. the benefits of the projects to the communities, schools, pupils, teaching and non-teaching staff

8. If the benefiting schools were carried along in the scheme of things

9. If the projects are driven by needs.

10. The measures being put in place to safeguard the projects?

5.1.The activities conducted culminating in this final report are:

Fine tuning of concept, work distribution and CSACEFA Action Plan: This took place on

February 8, 2018.

Fine tuning of account/budget: This also took place on February 8, 2018

Extracting projects/line items of the 9 LGAs, 3 Senatorial Districts and 15 Benefiting Schools

from the 2013 and 2014 UBEC-SUBEB Action Plan took place between April 4, 2018 and May

29, 2018

Mobilization of members for work and testing of tools: This took place on May 30, 2018

Inauguration of Project Management Team and Report Writing Committee: This also took place

on May 30, 2018

Field works – visitation, monitoring and evaluation of the 2013 and 2014 UBEC-SUBEB in 15 schools, 9

LGAs and 3 Senatorial Districts for each year: This took place between June 1, 2018 and July 10, 2018.

Submission of reports on the field works: This took place between June 10, 2018 and July 11, 2018

On June 28, 2018 a review meeting on the field works and data was held

Between July 11 and 16, 2018, a data validation exercise took place.

Data analysis and Report Writing: July 16, 2018 and July 21, 2018.

18

5.2. Strategies adopted

The Civil Society Action Coalition on Education For All (CSACEFA) Oyo State Chapter already has

member organisations that spread across the 3 Senatorial Districts of Oyo State. This made it possible

for the State Chapter to distribute works according to the Action Plan made by CSACEFA National

Body, Abuja. According to the Action Plan, in each year under review, 15 primary schools in 9 Local

Governments and 3 Senatorial Districts should be covered at the rate of 5 schools per Senatorial

District. So, for both years (2013 and 2014), 30 schools in 9 LGAs and 3 Senatorial Districts were

covered. With this plan, 9 member organisations that are located in each of the 9 Local Government

Areas were engaged, encouraged and mobilized for field works. They were given the opportunity to

select schools from the 2013 and 2014 Action Plans for the Monitoring and Evaluation exercise at the

M&E take off meeting.

5.3. Methodology

Data Sources and Method Used

The data sources are mainly primary, since CSACEFA Oyo State Chapter used information available

at the 30 benefitting schools. The instances of secondary sources took place through the review of the

UBEC-SUBEB activities, status and documents.

For easy collation of relevant data from the fields, a reporting template, which included the indicators of

progress and achievements of the 2013 and 2014 UBEC-SUBEB projects, was developed and tested. This

reporting template was also structured to aid the narratives of the field workers. It also helped in

collecting essential project photos, which served as a means of verifications. To effectively ascertain the

level of completion of each project, a benchmark template for construction works developed by the

National M&E Team (NMET) of the 2008 M&E of the MDGs projects in Nigeria was adopted and used.

For the supply of furniture and other items, the level of completion would be ascertained by the actual

number supplied divided by total number proposed to be supplied multiplied by 100.

The reporting template was filled for each of the 30 schools while the benchmark template was filled only

for schools that have ongoing projects or where the projects have started. To enable the field workers have

unfettered access to all the 30 schools, a letter of introduction was written and copies were given to field

workers to present to headmasters/headmistresses or Principals of the benefiting schools. At the end of the

exercise that spanned a period of 7 weeks, 30 copies of the reporting template and copies of the

benchmark template for the projects that have started were filled subsequent upon which a data validation

exercise took place for 4 working days. The valid data culminated in this final report.

19

5.4. The nature of data collected

The two tools used by CSACEFA Oyo State Chapter were design to collate both qualitative and

quantitative data. The quantitative data from the benchmark were added to the qualitative data in the

reporting template.

To make the report writing easier, a general data analysis sheet was created for each year. This made

the reporting officer to compute the simple technical analysis of the projects in 30 benefiting schools

(2013; 15 & 2014; 15). The data analysis sheet helped us to detect possible errors that called for a

validation exercise. All the data except two were confirmed to be valid. The reporting officer replaced

the two invalid data with the valid ones. The data analysis sheet is also included in this report.

5.5. Data transmission method

Data were transmitted through email directly to the Chief Reporting Officer (CRO) by the 9 member

organisations that participated in the M&E field works from their respective offices.

5.6. The Project Team

All member organisations of CSACEFA Oyo State Chapter constituted the Project Team (PT) but the

following 9 member organisations participated in the field works:

1. Cedar for Human Welfare – Ogbomoso North

2. Vital Empowerment Foundation – Ogbomoso South

3. Rural People Development Initiative – Kajola

4. Community Development Awareness and Health Empowerment Foundation - Ido

5. Youth Emancipation and Resource Agency – Afijio

6. Community Development Voluntary Workers Initiative – Egbeda

7. Rays of Hope Community Foundation – Ibadan North

8. Educare Trust - Akinyele

9. Fortune Health Plus Initiative – Ibadan South-West

20

5.7. They carried out the monitoring exercise in the following schools:

2013 Projects

1. Ajibade Onidere CPS, Ajibade Village, Ido LGA

2. St. Peter Basic School, Apete, Ido LGA

3. Aare-Ago DC Basic School, Adiatu. Ogbomoso North LGA

4. Comm Basic School, Ikose, Ogbomoso North

5. IDC Basic School, Adeleye, Egbeda LGA

6. IDC School, Olubadan, Egbeda LGA

7. Owoola Arabic & Islamic Reformation Centre, Geeru, Ajibode, Akinyele LGA

8. IDC Primary School, Ojobaale, Akinyele LGA

9. 7th Day Basic School Oke Bola, Ibadan South West LGA

10. Olive Primary School isopako, Ibadan North LGA

11. Community Junior High Sch Agbowo, Ibadan North LGA

12. School For The Handicapped, Oke-Arada, Ogbomoso South LGA

13. Community Primary School, Abojupa, Afijio LGA

14. 1st ADS Basic School, Gbelekale, Ilero. Kajola LGA

15. 1st ADS School, Awaye Road, Ilua, Kajola LGA

2014 Projects

1. Community Junior Secondary School, Gbekuba, Ido LGA

2. Community High School, Igbo-Agboin, Ogbomoso North LGA

3. Abora DC Basic School, Oke-Owode Area, Ogbomoso North LGA

4. Islamic Mission Basic School, Gbenku, Egbeda LGA

5. Owoola Arabic & Islamic Reformation Centre, Geeru, Ajibode, Akinyele LGA

6. Army Children School, Odogbo, Akinyele LGA

7. Baptist Basic School Oke-Ado, Ibadan South West LGA

8. IMG Basic School, Idi-Iroko, Molete, Ibadan South-West LGA

9. Immanuel Grammar Junior School, U.I. Ibadan North LGA

10. Abadina College, UI, Ibadan North LGA

11. Onisapa Community Primary School, Oke-Ora, Ogbomoso South

12. Excellent Community Basic School, Owokale, Ogbomoso South LGA

13. Community Primary School, Abojupa, Afijio LGA

14. LA Basic School, Ifeniyi Ilora, Afijio LGA.

15. AUD Basic School, Gbeleke, Ilero, Kajola LGA

21

Table 4: Work Distribution Chart

S/No Senatorial District Local Government Area Number of Schools Organisation Responsible

2013 2014

1. Oyo North Kajola 2 1 Rural People Development Initiative

Ogbomoso North 2 2 Cedars for Human Welfare

Ogbomoso South 1 2 Vital Empowerment Foundation

Total 3 LGAs 5 Schools 5Schools 3 Organisations

2. Oyo Central Afijio 1 2 Youth Emancipation and Resource Agency

Akinyele 2 2 Educare Trust

Egbeda 2 1 Community Development Voluntary Workers

Initiative

Total 3 LGAs 5 Schools 5 Schools 3 Organisations

3. Oyo South Ido 2 1 Community Development Awareness & Health

Empowerment Foundation

Ibadan North 2 2 Rays of Hope Foundation

Ibadan South West 1 2 Fortune Health Plus Initiative

Total 3 LGAs 5 Schools 5 Schools 3 Organisations

Grand Total 9 LGAs 15 Schools 15 Schools 9 Organisations

22

Table 5: Technical Status/Summary (Technical Analysis) - 2013 S/N

o.

On

Act

ion

Pla

n.

Project Title/Line Item Quarte

r

Project Status/Summary Compl

etion

Rate

Specificat

ion

Complian

ce

Quality of

Work

Date

of

Visit

Budget

Allocation

Amo

unt

releas

ed

Location/Sch/L

GA

Comp

leted

Ongoi

ng

Not

Started

Reloca

ted

Percen

tage

(%)

Yes No Satisfa

ctory

Unsat

isfact

ory

1 *Construction of 2 Blocks of ECD

Pilot Centre (2)

2013 –

Fourth

Quarter

- X - - 35% X - X - June

22,

2018

N8,753,662.58 NA Ajibade Onidere

CPS, Ajibade

Village, Ido

LGA 2 *Construction of 2 Blocks 0f 4

Compartment (VIP) Toilets (2)

- X - - 35% X - X - N1,338,181.43 NA

3 Provision of 40 sets of ECCDE

Furniture (1 Table & 4 Chairs)

- - X - - - - - - N12,678.75 NA

4 Provision of 4 sets of Teachers’

Table and 2 Chairs (4)

- - X - - - - - - N21,118.39 NA

5 Provision of 353 sets of ECCDE

Furniture (1 Table & 4 Chairs)

- - X - - - - - - N12,678.75 NA

6 Construction of 2 model schools with

20 classrooms, Office, Sick Bay,

Computer Room, Library & Hall

2013 –

Third

Quarter

- - X - - - - - - June

22,

2018

N100,484,062.

27

NA St. Peter Basic

Sch, Apete, Ido

LGA

7 Construction of 8 blocks of 3

classrooms, Office, Store & Resource

Room

2013 –

Third

Quarter

- - - X - - - - - June

4,

2018

N9,523582.43 NA Aare-Ago DC

Basic Sch,

Adiatu.

Ogbomoso

North LGA


classrooms, Office, Store & Resource

Room

2013 –

Third

Quarter

- - X - - - - - - June

4,

2018

N9,523582.43 NA Comm Basic

Sch, Ikose,

Ogbomoso

North


classrooms, office, store & resource

room

2013 –

First

Quarter

- X - - 5% - X - X June

1,

2018

N9,523582.4

3

NA IDC Basic Sch,

Adeleye,

Egbeda LGA

23

S/N

o.

On

Acti

on

Pla

n

Project Title/Line Item Quarter Project Status/Summary Compl

etion

Rate

Specificati

on

Complianc

e

Quality of Work Date

of

Visit

Budget

Allocation

Amou

nt

releas

ed

Location/Sch/LG

A

Compl

eted

Ongoin

g

Not

Started

Relocat

ed

Percent

age (%)

Yes No Satisfac

tory

Unsati

sfactor

y

1 Construction of 2 blocks of ECD Pilot

Centre

2013 –

Fourth

Quarter

- X - - 30% - X X June

4,

2018

N8,753,662.58 NA IDC School,

Olubadan, Egbeda

LGA 2 Construction of 2 blocks of 4

compartment (VIP) Toilets

- - X - - - - N1,338,181.43 NA

3 Provision of 40 sets of ECCDE furniture

(1 table & 4 chairs)

- - X - - - - N12,678.75 NA

4 Provision of 4 sets teachers’ table & 2

chairs

- - X - - - - N21,118.39 NA

5 Provision of 353 sets of ECCDE furniture


- - X - - - - N12,678.75 NA

1 Construction of 2blocks of ECD Pilot

Centre

2013 –

First

Quarter

- - X - June

5,

2018

N8,753,662.58

NA Owoola Arabic &

Islamic

Reformation

Centre, Geeru,

Ajibode, Akinyele

LGA

2 Construction of 2blocks of 4

compartment (VIP) Toilets

- - X - - N1,338,181.43

NA

3 Provision of 40 ECCDE furniture (1

Table & 4 Chairs)

- - X - - N12,678.75 NA

4 Provision of 4 sets of Teachers’ table & 2

Chairs

- - X - - N21,118.39 NA

5 Provision of 353 sets of ECCD Furniture


- - X - - N12,678.75 NA

7 Construction of 8 blocks of 3 classrooms,

office, store & resource room

2013-

First

Quarter

- X - - 75% X X - June

5,

2018

N9,523,582.43 NA IDC Pry Sch,

Ojobaale,

Akinyele LGA

7 construction of 8 blocks of 3 classrooms,


2013 –

Second

Quarter

- X - - 0% X X June

5,

2018

N9,523,582.43 NA 7th Day Basic

School Oke Bola,

Ibadan South

West LGA



2013-

First

Quarter

- - X - - - - - - June

8,

2018

N9,523,582.43 NA Olive Pry School

isopako, Ibadan

North LGA

24

S/N

o.

On

Acti

on

Pla

n

Project Title/Line Item Quarter Project Status/Summary Compl

etion

Rate

Specificati

on

Complianc

e

Quality of Work Date

of

Visit

Budget

Allocation

Amou

nt

releas

ed

Location/Sch/LG

A

Compl

eted

Ongoin

g

Not

Started

Relocat

ed

Percent

age (%)

Yes No Satisfac

tory

Unsati

sfactor

y

15 Construction of 6 blocks of 4 Classrooms 2013 –

First

Quarter

- - X - - - - - - June

8,

2018

N9,206,426.25 NA Community Jnr

High Sch

Agbowo, Ibadan

North LGA 16 Construction 6 blocks of 4 compartment

(Water closet) toilets

- - X - - - - - - N1,338,181.43

NA

17 Provision of 360 pairs of pupils 2 seater

desk and benches

- - X - - - - - - N11,091.15 NA

18 Provision of 24 sets of teachers’ tables

and 2 chairs

- - X - - - - - - N21,118.39 NA

19 Provision of 770 sets of additional pupils

desks and benches

- - X - - - - - - N11091.15 NA


Office, Store & Resource Room

2013 –

Third

Quarter

- - X - - - - - - June

5,

2018

N9,523,582.43 NA School For The

Handicapped,

Oke-Arada,

Ogbomoso South

LGA



2013 –

First

Quarter

- X - - 50% X - X - June

19,

2018

N9,523,582.43 NA Community

Primary School,

Abojupa, Afijio

LGA



2013 –

Third

Quarter

- X -- 8% X - X - June

19,

2018

N9,523,582.43 NA 1st ADS Basic

Sch, Gbelekale,

Ilero. Kajola LGA



2013 –

Third

Quarter

- X - - 90% X - X - June

19,

2018

N9,523,582.43 NA 1st ADS Sch,

Awaye Road,

Ilua, Kajola LGA

TOTAL 0 9 21 1 6 3 6 3 N236,722,744.0

3

1. The 9 ongoing projects have a total budgetary allocation of N75,987,001.20

2. The 1 relocated project has a total budgetary allocation of N9,523,582.43

3. The 21 not-started projects have a total budgetary allocation of N151,212,160.40

4. The total 31 projects that were monitored and evaluated have a budgetary allocation of N236,722,744.03

25

Table 6: Technical Status/Summary (Technical Analysis) - 2014 S/No. On Action Plan

Project Title/Line Item Quarter

Project Status/Summary Completion Rate

Specification Compliance

Quality of Work Date of Visit

Budget Allocation Amount released

Location/Sch/LGA

Completed

Ongoing

Not Started

Relocated

Percentage %

Yes No Satisfactory

Unsatisfactory

4 Construction of 4 Classrooms 2014 – Fourth Quarter

- X - - 50% X - X - June 7, 2018

N9,217,142.00 NA Community Jnr Secondary School, Gbekuba, Ido LGA

5 Construction 4 compartment (Water closet) toilets

- - X - - - - - - N1,382,310.00 NA

6 Provision of pupils 2 seater desk and benches - - X - - - - - - N11,070.65 NA

7 Provision of 1 teachers’ table and 2 chairs - - X - - - - - - N21,405.00 NA

8 Provision of additional pupils desks and benches

- - X - - - - - - N11,070.65 NA

14 Construction of 4 Classrooms 2014 – Third Quarter

- - X - - - - - - June 4, 2018

N9,217,142.00 NA Community High School, Igbo-Agboin, Ogbomoso North LGA


- - X - - - - - - N1,382,310.00 NA




- - X - - - - - - N11,070.65 NA

7 Construction of 3 classrooms, Office, Store & Resource Room

2014 – Fourth Quarter

- - X - - - - - - June 4, 2018

N9,594,244.00

NA Abora DC Basic School, Oke-Owode Area, Ogbomoso North LGA

8 Construction of 4 compartment (Water closet) toilets

- - X - - - - - - N1,382,310.00 NA



11 Provision of HM’s teacher table & 2 chairs - - X - - - - - - N29,300.00 NA


- - X - - - - - - N10,795.50 NA

26

S/No. On Action Plan

Project Title/Line Item Quarter Project Status/Summary Completion Rate


Quality of Work Date of Visit

Budget Allocation Amount Released

Location/Sch/LGA

Completed

Ongoing

Not Started

Relocated

Percentage %

Yes No Satisfactory

Unsatisfactory


2014 – Third Quarter

- - X - - - - - - June 4, 2018

N9,594,244.00

NA Islamic Mission Basic School, Gbenku, Egbeda LGA


- - X - - - - - - N1,382,310.00 NA

9 Provision of pupils 2 sitter desk and benches

- - X - - - - - - N10,795.50 NA

10 Provision of 1 teachers’ table and 2 chairs

- - X - - - - - - N21,405.00 NA

11 Provision of HM’s teacher table & 2 chairs

- - X - - - - - - N29,300.00 NA


- - X - - - - - - N10,795.50 NA

1 Construction of 2blocks of ECD Pilot Centre

2014 – First Quarter

- - X - - - - - - June 5, 2018

N9,252,259.50 NA Owoola Arabic & Islamic Reformation Centre, Geeru, Ajibode, Akinyele LGA

2 Construction of 4 compartment (VIP) Toilets

- - X - - - - - - N1,382,310.00 NA

3 Provision of 40 ECCDE furniture (1 Table & 4 Chairs)

- - X - - - - - - N12,500.00 NA

4 Provision of Teachers’ table & 2 Chairs - - X - - - - - - N21,405.00 NA

5 Provision of ECCDE furniture (1 table & chair)

- - X - - - - - - N12,500.00 NA

7 Construction of 3 classrooms Office, Store & Resource Room

2014 – First Quarter

- X - - 30% X - X - June 5, 2018

N9,594,244.00

NA Army Children School, Odogbo, Akinyele LGA 8 Construction of 4 compartment (Water

closet) toilets - - X - - - - - - N1,382,310.00 NA

9 Provision of pupils 2-seater desk & benches

- - X - - - - - - N10,795.50 NA

10 Provision of 1 teachers’ table & 2 chairs - - X - - - - - - N21,405.00 NA


- - X - - - - - - N29,300.00 NA

12 Provision of additional pupil’s desks & benches

- - X - - - - - - N10,795.50 NA

27

S/No. On Action Plan

Project Title/Line Item Quarter Project Status Summary Completion Rate


Quality of Works Date of Visit


Location/Sch/LGA

Completed

Ongoing

Not Started

Relocated

Yes No Satisfactory

Unsatisfactory

1 Construction of blocks of ECD Pilot centre


- - X - - - - - - June 5, 2018

N9,252,259.50 NA Baptist Basic School Oke-Ado, Ibadan South West LGA


- - X - - - - - - N1,382,310.00 NA

3 Provision of ECCDE furniture (1 table & 4 chairs)

- - X - - - - - - N12,500.00 NA



- - X - - - - - - N12,500.00 NA


2014 – Second Quarter

- - X - - - - - - June 5, 2018

N9,594,244.00

NA IMG Basic School, Idi-Iroko, Molete, Ibadan South-West LGA


- - X - - - - - - N1,382,310.00 NA

9 Provision of pupils 2 seater desk and benches

- - X - - - - - - N10,795.50 NA


- - X - - - - - - N21,405.00 NA


- - X - - - - - - N29,300.00 NA


- - X - - - - - - N10,795.50 NA

14 Construction of 4 Classrooms 2014 – Second Quarter

- - - X - - - - - June 7, 2018

N9,217,142.00 NA Immanuel Grammar Jr School, U.I. Ibadan North LGA


- - - X - - - - - N1,382,310.00 NA


- - X - - - - - - N11,070.65 NA


- - X - - - - - - N21,405.00 NA


- - X - - - - - - N11,070.65 NA

28

S/No. On the Action Plan





Location/Sch/LGA

Completed

Ongoing

Not Started

Relocated

Percentage %

Yes No Satisfactory

Unsatisfactory

14 Construction of 4 Classrooms 2014 – First Quarter

- - X - - - - - - June 7, 2018

N9,217,142.00 NA Abadina College, UI, Ibadan North LGA


- - X - - - - - - N1,382,310.00 NA


- - X - - - - - - N11,070.65 NA


- - X - - - - - - N21,405.00 NA


- -- X - - - - - - N11,070.65 NA



- - X - - - - - - June 5, 2018

N9,594,244.00 NA Onisapa Community Primary School, Oke-Ora, Ogbomoso South


- - X - - - - - - N1,382,310.00 NA


- - X - - - - - - N10,795.50 NA


- - X - - - - - - N21,405.00 NA


- - X - - - - - - N29,300,00 NA


- - X - - - - - - 10,795.50 NA

1 Construction of blocks of ECD Pilot centre


- - X - - - - - - June 5, 2018

N9,252,259.50 NA Excellent Community Basic School, Owokale, Ogbomoso South LGA


- - X - - - - - - N1,382,310.00 NA


- - X - - - - - - N12,500.00 NA



- - X - - - - - - N12,500.00 NA

29

S/No. On the Action Plan





Location/Sch/LGA

Completed

Ongoing

Not Started

Relocation

Percentage %

Yes No Satisfactory

Unsatisfactory


2014- Third Quarter

- - X - - - - - - June 19, 2018

N9,594,244.00 NA Community Primary School, Abojupa, Afijio LGA


- - X - - - - - - N1,382,310.00 NA


- - X - - - - - - N10,795.50 NA


- - X - - - - - - N21,405.00 NA


- - X - - - - - - N29,300,00 NA


- - X - - - - - - 10,795.50 NA

6 Construction of model school with 20 classrooms, Office, Sick Bay, Computer Room, Library & Hall


- - X - - - - - - June 19, 2018

N102,444,811.01 NA LA Basic School, Ifeniyi Ilora, Afijio LGA.

6 Construction of model school with 20 classrooms, Office, Sick Bay, Computer Room, Library & Hall


- - X - - - - - - July 10, 2018

N102,444,811.01 NA AUD Basic School, Gbeleke, Ilero, Kajola LGA

TOTAL 0 2 69 2 2 0 2 0 N345,797,638.72 NA

1. The 2 ongoing projects have a total budgetary allocation of N18,811,386

2. The 2 relocated projects have a total budgetary allocation of N10,599,452

3. The 69 not-started projects have a total budgetary allocation of N316,386,800.72

4. The total 73 projects that were monitored and evaluated have a budgetary allocation of N345,797,638.72

30

Table 7: Summary Sheet - 2013

S/N

o.

Senatorial

District

LGA S/No.

in the

Actio

n Plan

Line Items Quar

ter

Name of the

benefiting School

Status of

the Project

Date of

visit

Budget Organisation

Responsible For

M&E Field Work

1. Oyo North Kajola 7 Construction of 8 blocks of 3 classrms, office, store &

resource room

3rd 1st ADS Basic Sch,

Gbelekale, Ilero.

Ongoing at

8%

June 19,

2018

N9,523,582.43 Rural People

Development Initiative

2 7 Construction of 8 block of 3 classrms, office, store &

resource room

3rd 1st ADS Sch, Awaye

Road, Ilua.

Ongoing at

20%

June 19,

2018

N9,523,582.43

3 Ogbomoso

North

7 Construction of 8 blocks of 3 classrms, office, Store &

resource room

3rd Aare-Ago DC Basic

Sch, Adiatu.

Relocated to

another

school

June 4,

2018

N9,523,582.43 Cedars for Human

Welfare

4 7 Construction of 8 blocks of 3 classrms, Office, Store &

Resource Room

3rd Comm Basic Sch,

Ikose,

Not Started June 4,

2018

N9,523,582.43

5 Ogbomoso

South

7 Construction of 8 blocks of 3 classrms, Office, Store &

Resource Room

3rd School For The

Handicapped, Oke-

Arada

Not Started June 5,

2018

N9,523,582.43 Vital Empowerment

Foundation

1 Oyo Central Afijio 7 Construction of 8 block of 3 classrooms, office, store &

resource room

1st Community Primary

School, Abojupa

Ongoing at

10%

June 19,

2018

N9,523,582.43 Youth Emancipation

and Resource Agency

2 Akinyele 1 Construction of 2blocks of ECD Pilot Centre 1st Owoola Arabic &

Islamic Reformation

Centre, Geeru

Not Started June 5,

2018

N8,753,662.58

Educare Trust

2 Construction of 2blocks of 4 compartment (VIP) Toilets N1,338,181.43

3 Provision of 40 ECCDE furniture (1 Table & 4 Chairs) N12,678.75

4 Provision of 4 sets of Teachers’ table & 2 Chairs N21,118.39

5 Provision of 353 sets of ECCD Furniture (1 table & 4

chairs)

N12,678.75

3 7 Construction of 8 blocks of 3 classrooms, office, store &

resource room

1st IDC Pry Sch,

Ojobaale,Adeleye,

Ongoing at

75%

June 5,

2018

N9,523,582.43

4 Egbeda 7 Construction of 8 blocks of 3 classrooms, office, store &

resource room

1st IDC Basic Sch, Ongoing at

5%

June 4,

2018

N9,523,582.43 Community

Development

Voluntary Workers

Initiative 5 1 Construction of 2 blocks of ECD Pilot Centre 4th IDC School,

Olubadan,

Ongoing at

30%

June 4,

2018

N8,753,662.58

2 Construction of 2 blocks of 4 compartment (VIP) Toilets Not Started N1,338,181.43

3 Provision of 40 sets of ECCDE furniture (1 table & 4

chairs)

N12,678.75

4 Provision of 4 sets teachers’ table & 2 chairs N21,118.39

5 Provision of 353 sets of ECCDE furniture (1 table & 4

chairs)

N12,678.75

31

S/N

o.

Senatorial

District

LGA S/No.

in the

Actio

n Plan

Line Items Quar

ter

Name of the

benefiting School

Status of

the Project

Date of

visit

Budget Organisation

Responsible For

M&E Field Work

1 Oyo South Ido 6 Construction of 2 model schools with 20 classrooms,

Office, Sick Bay, Computer Room, Library & Hall

3rd St. Peter Basic Sch,

Apete

Not Started June 22,

2018


Development

Awareness and

Health Empowerment

Foundation

2 1 Construction of 2 Blocks of ECD Pilot Centre (2) 4th Ajibade Onidere

CPS, Ajibade

Village

Ongoing at

35%

June 22,

2018

N8,753,662.58

2 Construction of 2 Blocks 0f 4 Compartment (VIP)

Toilets (2)

Ongoing at

35%

N1,338,181.43

3 Provision of 40 sets of ECCDE Furniture (1 Table &

4 Chairs)

Not Started N12,678.75

4 Provision of 4 sets of Teachers’ Table and 2 Chairs

(4)


5 Provision of 353 sets of ECCDE Furniture (1 Table

& 4 Chairs)


3 Ibadan

North

7 Construction of 8 blocks of 3 classrooms, office, store &

resource room

1st Olive Pry School

isopako,

Not Started June 8,

2018

N9,523,582.43 Rays of Hope

Community

Foundation 4 15 Construction of 6 blocks of 4 Classrooms 1st Community Jnr

High Sch Agbowo

Not Started June 8,

2018

N9,206,426.25

16 Construction 6 blocks of 4 compartment (Water closet)

toilets

Not Started N1,338,181.43

17 Provision of 360 pairs of pupils 2 seater desk and benches Not Started N11,091.15

18 Provision of 24 sets of teachers’ tables and 2 chairs Not Started N21,118.39

19 Provision of 770 sets of additional pupils desks and

benches

Not Started N11091.15

5 Ibadan

South West

7 construction of 8 blocks of 3 classrooms, office, store &

resource room

2nd 7th Day Basic

School Oke Bola

Ongoing at

0%

June

7,2018

N9,523,582.43 Fortune Health Plus

Initiative

15

Nos

.

3 Senatorial

Districts

9 LGAs 31 Line Items 15 Benefitting

Schools

N236,722,744.03 9 CSACEFA

Members

1st Quarter = 14 Line Items; 2nd Quarter = 1 Line Item; 3rd Quarter = 6 Line Items; 4th Quarter = 10 Line Items.

32

Table 8: Summary Sheet - 2014

S/N

o.

Senatorial

District

LGA S/No.

in the

Actio

n Plan

Line Items Quar

ter

Name of the

benefiting School

Status of

the Project

Date of

visit

Budget Organisation

Responsible For

M&E Field Work

1 Oyo North Kajola 6 Construction of model school with 20 classrooms,


2nd AUD Basic School,

Gbeleke, Ilero

Not Started July 10,

2018

N102,444,811.0

1

Rural People

Development Initiative

2 Ogbomoso

North

14 Construction of 4 Classrooms 3rd Community High

School, Igbo-

Agboin,

Not Started June 4,

2018

N9,217,142.00 Cedars for Human

Welfare 15 Construction 4 compartment (Water closet) toilets Not Started N1,382,310.00

16 Provision of pupils 2 seater desk and benches Not Started N11,070.65

17 Provision of 1 teachers’ table and 2 chairs Not Started N21,405.00

18 Provision of additional pupils desks and benches Not Started N11,070.65

3 7 Construction of 3 classrooms, Office, Store & Resource

Room

4th Abora DC Basic

School, Oke-Owode

Area

Not Started June 4,

2018

N9,594,244.00

8 Construction of 4 compartment (Water closet) toilets Not Started N1,382,310.00



11 Provision of HM’s teacher table & 2 chairs Not Started N29,300.00


4 Ogbomoso

South

1 Construction of blocks of ECD Pilot centre 2nd Excellent

Community Basic

School, Owokale

Not Started June 5,

2018

N9,252,259.50 Vital Empowerment

Foundation 2 Construction of 4 compartment (VIP) Toilets Not Started N1,382,310.00

3 Provision of ECCDE furniture (1 table & 4 chairs) Not Started N12,500.00

4 Provision of 1 teachers’ table & 2 chairs Not Started N21,405.00


5 7 Construction of 3 classrooms, Office, Store & Resource

Room

4th Onisapa

Community Primary

School, Oke-Ora

Not Started June 5,

2018

N9,594,244.00




11 Provision of HM’s teacher table & 2 chairs Not Started N29,300,00

12 Provision of additional pupils desks and benches Not Started 10,795.50

33

S/N

o.

Senatorial

District

LGA S/No.

in the

Actio

n Plan

Line Items Quar

ter

Name of the

benefiting School

Status of

the Project

Date of

visit

Budget Organisation Responsible For M&E Field Work

1 Oyo Central Afijio 7 Construction of 3 classrooms, Office, Store & Resource

Room

3rd Community Primary

School, Abojupa


2018

N9,594,244.00 Youth Emancipation and Resource Agency 8 Construction of 4 compartment (Water closet) toilets Not Started N1,382,310.00



11 Provision of HM’s teacher table & 2 chairs Not Started N29,300,00

12 Provision of additional pupils desks and benches Not Started 10,795.50

2 6 Construction of model school with 20 classrooms,


4th LA Basic School,

Ifeniyi, Ilora


2018

N102,444,811.0

1

3 Akinyele 1 Construction of 2blocks of ECD Pilot Centre 1st Owoola Arabic &

Islamic Reformation

Centre, Geeru

Not Started June 5,

2018

N9,252,259.50 Educare Trust 2 Construction of 4 compartment (VIP) Toilets Not Started N1,382,310.00

3 Provision of 40 ECCDE furniture (1 Table & 4 Chairs) Not Started N12,500.00

4 Provision of Teachers’ table & 2 Chairs Not Started N21,405.00

5 Provision of ECCDE furniture (1 table & chair) Not Started N12,500.00

4 7 Construction of 3 classrooms Office, Store & Resource

Room

1st Army Children

School, Odogbo,

Ongoing at

30%

June 5,

2018

N9,594,244.00


9 Provision of pupils 2-seater desk & benches Not Started N10,795.50



12 Provision of additional pupil’s desks & benches Not Started N10,795.50

5 Egbeda 7 Construction of 3 classrooms, Office, Store & Resource

Room

3rd Islamic Mission

Basic School,

Gbenku

Not Started June 4,

2018

N9,594,244.00

Community Development Voluntary Workers Initiative


9 Provision of pupils 2 sitter desk and benches Not Started N10,795.50




34

S/N

o.

Senatorial

District

LGA S/No.

in the

Actio

n Plan

Line Items Quar

ter

Name of the

benefiting School

Status of

the Project

Date of

visit

Budget Organisation

Responsible For

M&E Field Work

1

Oyo South Ido 4 Construction of 4 Classrooms 4th Community Jnr

Secondary School,

Gbekuba

Ongoing at

50%

June 7,

2018


Development

Awareness and

Health Empowerment

Foundation

5 Construction 4 compartment (Water closet) toilets Not Started N1,382,310.00




2 Ibadan

North

14 Construction of 4 Classrooms 1st Abadina College,

UI,

Not Started June 7,

2018

N9,217,142.00 Rays of Hope

Community

Foundation 15 Construction of 4 compartment (Water closet) toilets Not Started N1,382,310.00




3 14 Construction of 4 Classrooms 2nd Immanuel Grammar

Jr School, U.I.

Relocated June 7,

2018

N9,217,142.00

15 Construction 4 compartment (Water closet) toilets Relocated N1,382,310.00




4 Ibadan

South West

7 Construction of 3 classrooms, Office, Store & Resource

Room

2nd IMG Basic School,

Idi-Iroko, Molete

Not Started June 5,

2018

N9,594,244.00

Fortune Health Plus

Initiative






5 1 Construction of blocks of ECD Pilot centre 4th Baptist Basic

School Oke-Ado

Not Started June 5,

2018

N9,252,259.50

2 Construction of 4 compartment (VIP) Toilets Not Started N1,382,310.00




15

Nos

.

3 Senatorial

Districts

9 LGAs 73 Line Items 15 Benefitting

Schools

N345,797,638.7

2

9 CSACEFA

Members

1st Quarter = 16 Line Items; 2nd Quarter = 17; 3rd Quarter = 17; 4th Quarter = 23.

35

6.0.Findings/Results

Carrying out monitoring exercise is a way of knowing if the projects are going on according to the

plan or not, what progress is being made and what are the outcomes of the projects so far while the

evaluation aspect shows the overall achievements of the projects: The Field Works/Monitoring &

Evaluation Exercise on the 2013 and 2014 UBEC-SUBEB projects that took place between June 1,

2018 and July 10, 2018 reveals the following:

6.1.The 2013 UBEC-SUBEB Projects

1. Projects monitored & evaluated per quarter: The field officers monitored and evaluated 14

line items in the first quarter; 1 line item in the second quarter; 6 line items in the 3rd quarter and

10 line items in the fourth quarter of 2013.

Graph 1

2. Total projects: 31 line items/projects with a total budgetary allocation of N236,722,744.03 in 15

benefitting schools, 9 LGAs and 3 senatorial districts were monitored and evaluated

0

5

10

15

20

25

30

35

Series4

Series3

Series2

Series1

36

3. Status of completion: Out of these 31 line items/projects, 9 projects (29%) are ongoing with a

total budgetary allocation of N75,987,001.20; a project (3%) with a budgetary allocation of

N9,523,582.43 has been relocated from the proposed school in the Action Plan to another school

that is not in the Action Plan; 21 projects (68%) with a total budgetary allocation of

N151,212,160.40 have not started.

Graph 2

4. Specification compliance: Out of 9 line items/projects that are ongoing, 6 projects (67%)

complied with the specifications in the Action Plan while 3 projects (33%) did not.

Graph 3

0

5

10

15

20

25

30

35

Series1

Series2

Series3

0

1

2

3

4

5

6

7

8

9

SpecificationCompliance

Complied Not complied Total

Series1

37

5. Quality of works: Out of 9 line items/projects that are ongoing, the quality of works done so far

on the 6 projects (67%) was satisfactory while the quality of works on 3 projects (33%) was

unsatisfactory.

Graph 4

6. No line item that has provision of furniture and other items has started in all the benefitting

schools visited.

0

1

2

3

4

5

6

7

8

9

Series1

38

6.2.The 2014 UBEC-SUBEB Projects

1. Projects monitored and evaluated per quarter: The field officers monitored and evaluated 16

line items in the first quarter; 17 line item in the second quarter; 17 line items in the 3rd quarter

and 23 line items in the fourth quarter of 2014.

Graph 5

2. Total projects: 73 line items/projects with a total budgetary allocation of N345,797,638.72 in 15

benefiting schools, 9 LGAs and 3 senatorial districts were monitored and evaluated.

3. Status of completion: Out of these 73 line items/projects, 2 projects with a budgetary allocation of

N18,811,386 are ongoing; 2 projects with a total budgetary allocation of N10,599,452 have been relocated

from the proposed school in the Action Plan to another school that is not in the Action Plan; 69 projects

with a total budgetary allocation of N316,386,800.72 have not started.

Graph 6

0

10

20

30

40

50

60

70

80

Series4

Series3

Series2

Series1

0

10

20

30

40

50

60

70

80

Series1

39

4. All the 2 ongoing projects complied with the specifications in the Action Plan.

5. The quality of works done so far on the 2 ongoing projects was satisfactory.

6. No line item that has provision of furniture and other items has started in all the benefitting

schools visited.

40

7.0. 2013 and 2014 UBEC-SUBEB Projects - General Findings

1. 2013 and 2014 Oyo Status with UBEC Funds

The total amount available in 2013 and 2014 = N1,983,094,594.60

The total amount accessed in 2013 and 2014 = N1,030,797,297.30

The total amount un-accessed in 2013 and 2014 = N952,297,297.30

52% of the total UBEC funds accessed in 2013-2014

48% of the total UBEC funds un-accessed in 2013-2014

Status in percentage

Graph 7

1. The total line items/projects: Cumulatively, CSACEFA Oyo State Chapter monitored and evaluated 104

line items/projects (2013 = 31; 2014 = 73) with a total budgetary allocation of N582,520,382.75 (2013 =

N236,722,744.03; 2014 = N345,797,638.72) from the 2013 and 2014 Action Plans. This represents 57% of

the total amount accessed by Oyo State from the 2013 and 2014 UBEC Funds. The percentage value of

projects not monitored/evaluated = 43%

Graph 8

0102030405060708090

100

Series4

Series3

Series2

Series1

0

10

20

30

40

50

60

70

80

90

100

1 2 3 4 5

Value of projectsmonitored &unmonitored inpercentage

Monitored

un-monitored

41

2. Out of 104 projects with a total budgetary allocation of N582,520,382.75:

A. Zero project has been completed

B. A total of 11 projects (2013 = 9; 2014 = 2) are ongoing and at different stages of completion with

a total budgetary allocation of N94,798,387.17 (2013 = N75,987,001.17; 2014 = N18,811,386).

This represents 16.3% of the total budgetary allocation for projects monitored and

evaluated.

C. A total of 3 projects (2013 = 1; 2014 = 2) with a total budgetary allocation of N20,123,034.43

(2013 = N9,523,582.43; 2014 = N10,599,452) have been relocated to another schools not in the

2013 & 2014 Action Plan. This represents 3.5% of the total budgetary allocation for projects

monitored and evaluated.

D. A total of 90 projects (2013 = 21; 2014 = 69) with a total budgetary allocation of

N467,598,961.15 (2013 = N151,212,160.43; 2014 = N316,386,800.72) have not started. This

represents 80.2% of the total budgetary allocation for projects monitored and evaluated.

Graph 9

0102030405060708090

100

Series1

Series2

Series3

Series4

Series5

Series6

42

3. Specification of projects

33% of the 9 ongoing projects in the 2013 Action Plan did not comply with the specifications while

67% complied with the specifications while all the 2 ongoing projects in the 2014 Action Plan

complied with the specifications. Some construction projects have turned to renovation projects e.g.

The construction of 8 blocks of 3 classrooms, office, store and resource room, a 2013 second

quarter project in 7th Day Basic School Oke Bola, Ibadan South West LGA worth

N9,523,582.43 has turned to a renovation project.

Therefore, a total of 8 ongoing projects (2013 = 6; 2014 = 2) out of 11 projects (2013 = 9; 2014 = 2)

in both years complied with the specifications in the 2013 and 2014 Action Plan while 3 ongoing

projects (all in 2013) did not comply.

Graph 10

4. Relocation of projects

In 2013 projects, only a project has been relocated to another school while in 2014 projects, two

projects have been relocated to another school. The main reason given for the relocation of projects is

lack of space in the proposed benefiting schools/locations.

See graph on status of completion

5. Quality of works

33% of the 9 line items/projects that are ongoing in 2013 projects are of low quality while 67% are of

high quality. All the 2 ongoing projects in 2014 projects are of high quality.

Just like Compliance with Specifications, a total of 8 ongoing projects (2013 = 6; 2014 = 2) out of 11

projects (2013 = 9; 2014 = 2) in both years are of high quality 2013 and 2014 Action Plan while 3

ongoing projects (all in 2013) are of low quality.

0

2

4

6

8

10

12

Compliance with specifications CompliedNot compliedTotal on going projects

Series1

Series2

43

Graph 11

6. Level of completion of the projects

None of the projects in 2013 and 2014 Action Plans have been completed. All the ongoing projects

are at different stages of completion.

See graph on status of completion

7. Sustainable Development Goals (SDGs) being achieved

All the line items/projects aim at achieving the following SDGs indirectly; SDG1- No poverty;

SDG2- Zero hunger; SDG3- Good health and well being and SDG4- Quality Education. Since the

projects are not yet completed, none of the SDGs has been achieved.

8. Benefits of the projects to the communities, schools, pupils, teaching and non-teaching staff

All the line items/projects aim at achieving the following directly; Child friendly schools, Conducive

teaching environment, Improvement of hygiene in schools, Enhance teacher-pupil relationship and

conducive e-learning environment. Since the projects are in different stages of completion, none of

these objectives has been achieved.

9. Awareness of the projects

None of the benefitting schools were carried along in the scheme of things. All the benefitting schools

where the projects are yet to start did not know anything about the projects earmarked for their

schools

0

2

4

6

8

10

12

Quality ofworks done

so far

High Quality Low Quality Totalongoingprojects

Series1

44

10. Projects driven by needs

None of the ongoing projects is driven by needs.

11. Ownership and safety of the projects

The ongoing projects are being safeguarded by the benefitting schools. The ownership could not be

ascertained until the completion of the projects. More so, none of the ongoing projects has a signpost

that has the UBEC-SUBEB inscription, the name of benefiting school, name of the contractor and

specification.

12. Other findings:

A. Some contractors at the project sites are complaining about the delay in releasing contract money

to execute the projects efficiently.

B. Benefitting schools complained about lack of awareness of the projects while some schools do not

see the projects/line items allocated to them as priority

C. Some schools, where renovation works (non compliance with specification) are ongoing, believe

that the School Governing Boards (SGBs) or the School Based Management Committee (SBMC)

should have been allowed to handle the renovation works while the government handles main

construction works.

D. Some schools have decayed educational and recreational facilities that can be easily renovated by

the government

E. No line item that has provision of furniture and other items has started in all the benefitting

schools visited

45

7.1.Implications of the findings

1. Oyo State still has almost half of the 2013 & 2014 UBEC funds lying idle in Central Bank of

Nigeria (CBN). The idleness of the funds does not benefit anyone both in the short run and in the

long run

2. If the projects are not completed on time, several factors may set in to turn the projects into

abandoned projects or sub-standard or low quality projects. For example inflation may affect the

cost of raw materials and workmanship.

3. The number of projects that have not started from the total projects monitored and evaluated is

scandalous. This may lead to diversion of funds to other uses.

4. If contractors are not complying with the specifications, this is tantamount to fraudulent practices

5. Low quality works means that the projects will not be durable. It will also be dangerous for pupils

and teachers to be sitting under low quality classrooms – the building can collapse at any time

without prior notice

6. Relocating projects from the proposed locations in the Action Plan to another locations not in the

Action Plan gives room for speculations and rumours and it is tantamount to ‘Robbing Peter to

pay Paul’ since the proposed benefiting schools will be deprived of the projects and their

attendant benefits.

7. The number of ongoing projects is ridiculously small compare to the number of line items

monitored and evaluated. This could mean that contractors are not yet fully mobilized

8. All the proposed beneficiaries of the 2013 and 2014 UBEC-SUBEB projects are presently not

benefitting anything since none of the monitored and evaluated projects has been completed

9. No single Sustainable Development Goal (SDG) has been touched out of 4 possible SDGs that the

projects could touch.

10. Lack of awareness about the projects in the benefitting schools and communities will make safety

and ownership by the proposed beneficiaries of such projects difficult

11. If projects are not driven by needs, such projects might be used for the purposes not intended.

12. Delay in the payment of contract money to the contractors could make the projects to become

abandoned projects

46

7.2.Observed outcomes of the ongoing projects and the M&E exercise

1. The M&E exercise has raised the hope of some benefitting schools, pupils and teachers especially

where the projects have not started. The visits of field officers to those schools served as a form of

awareness creation on the proposed projects.

2. The awareness created by the visits of the field officers made some contractors, who had been

duly mobilized to do the works, to rush down to the project sites.

3. The visits of field officers have also helped in identifying some decayed educational and

recreational facilities that could be renovated by government or School Governing Boards (SGB)

4. The ongoing projects, to certain extent, have created job opportunities for the contractors and

artisans/labourers that are engaged to execute the projects.

5. The ongoing projects had put smiles on the faces of the benefitting schools, pupils and teachers.

7.3.Challenges

Relocation of some projects from the proposed locations to another locations

Delay in the contract payment to contractors

It is difficult to identify projects under the 2013 and 2014 UBEC intervention funds since there

are no signposts to differentiate other projects from that of ongoing UBEC intervention funds.

More so, there is a confusion over which projects are ongoing between ‘2013 & 2014’ and ‘2012

& 2013’. The coalition on February 28, 2018 witnessed the bidding process for 2012 and 2013

projects. The coalition was given the Action Plans for 2013 and 2014 and did not see on the field

of M&E any newly completed UBEC-SUBEB projects either for 2011 or 2012 or 2013 or 2014.

7.4.Lessons Learnt

1. For proper implementation of any pro-poor projects of the government, relevant stakeholders

need to be carried along from the conception stage to the implementation stage. This will ensure

safety and ownership of such projects.

2. Monitoring and Evaluation exercise of projects helps in creating awareness about the projects

3. At the conception of the idea behind a project, a thorough needs/resources assessment should be

conducted in all the proposed benefitting schools/communities to know exactly what they need

and what they can contribute.

47

8.0. Recommendations

CSACEFA Oyo State Chapter will like to recommend the following:

1. Monitoring and evaluation of these projects should be ongoing until the completion of all the line

items in the 2013 and 2014 Action Plans

2. Government should fully mobilize the contractors who will in turn mobilize artisans/labourers to

the project sites

3. The issue of project relocation should be thoroughly investigated to know the real reason behind

it. Any politically-motivated relocated project should be redressed.

4. Contractors doing shoddy works should be called to order to ensure quality of works from the

beginning to the end

5. The issue of not complying with the specifications in the Action Plan should also be investigated

and any erring contractors should be punished accordingly.

6. Oyo State government should take education as priority and pay its counterpart funds to access

the 2015, 2016 and 2017 UBEC Funds. The government should also find a way of accessing the

remaining 48% of the 2013 and 2014 UBEC Fund.

7. The newly constituted School Governing Boards in Junior Secondary Schools and School Based

Management Committee in Primary Schools should be encouraged to supervise the activities and

works of contractors in the benefitting schools to ensure strict compliance with the specifications

and high quality.

8. Government or its relevant agencies should always ensure that projects are driven by

needs/resources assessment to ensure proper utilization projects.

9. Developmental levy or school fee in basic education are illegal according to the provision of the

UBE Act. Therefore, government should stop encouraging the School Governing Boards in Junior

Secondary Schools from collecting developmental levies or fees from the students. School

Governing Boards should look for creative ways of raising funds for the management and

development of their schools.

48

9.0. Limitations

The scope of this Monitoring and Evaluation exercise and its findings are limited by:

1. Finance: Inadequate finance affected the scope of the exercise. CSACEFA Oyo State would have

loved its field workers to cover more benefitting schools in each of the 15 LGAs of coverage for

the 2013 and 2014 UBEC-SUBEB projects

2. The information on when the contractors were mobilized was not available. This did not

allow CSACEFA Oyo State Chapter to do a thorough assessment and analysis of the duration of

the projects which might have helped in classifying some ongoing projects as abandoned.

3. CSACEFA Oyo State Chapter could not produce a benchmark to professionally measure

the quality of works. This was due to unavailability of other project documents that give details

of project expectations, designs and elaborate specifications as well as the names of contractors.

4. Project Design: CSACEFA Oyo State Chapter worked in accordance to the dictate of the

National Body of CSACEFA. Our Action Plan and Distribution of works were fashioned towards

the project design of the National Body.

10.0.Conclusion

This M&E exercise that started on June 1, 2018 and ended on July 10, 2018 has revealed that none of

the projects monitored and evaluated has been completed – the ongoing projects are currently at

various stages of completion. The number of projects that have not started is alarming. Nevertheless,

the 2013 and 2014 UBEC-SUBEB projects and the M&E exercise have recorded some immediate

outcomes. Getting the impacts of the projects will be long after the projects have been completed.

The utilizations of the completed projects would bring the expected and desirable impacts.

In conclusion, this report has shown the significance and relevance of Monitoring and Evaluation of

projects with its fact findings and rich recommendations that can only improve the execution and

delivery of the 2013 and 2014 UBEC-SUBEB projects in Oyo State.

49

11.0. References

1. 2013 UBEC-SUBEB Action Plan

2. 2014 UBEC-SUBEB Action Plan

3. For the sake of the future: CSACEFA Oyo State Chapter - 2016

4. Oyo State Economic Empowerment and Development Strategy (OYO-SEEDS 2) - 2010-2012

5. UBEC documents circulated by CSACEFA National Secretariat, Abuja

2016-2020

50

12.0.Appendices

Appendix 001.

CIVIL SOCIETY ACTION COALITION ON EDUCATION FOR ALL (CSACEFA) OYO

STATE CHAPTER

MONITORING AND EVALUATION OF THE 2013 & 2014 UBEC-SUBEB PROJECTS

REPORTING TEMPLATE

Name of Organisation:

Contact Address:

Email Address:

Phone number:

Coordinator:

Name of school visited:

The title of the project(s) (Line item):

Date of Reporting:

Location (Community/Local government]:

SPECIFICATION: Are the specifications of the line items in the Action Plan being strictly followed? Are the contractors doing what they supposed to do? Are the projects actually located at the proposed locations?

THE STATUS OF IMPLEMENTATION OF EACH PROJECT: Description of work done, quality of materials, workmanship

The level of completion: If the projects are in various stages of completion, what percentage of work done so far?

SUSTAINABLE DEVELOPMENT GOALS: What particular Sustainable Development Goal(s) (SDGs) being achieved by each project?

51

BENEFITS: What are the benefits of the projects to the communities, schools, pupils, teaching and non-teaching staff

SAFETY AND OWNERSHIP OF THE PROJECTS: Are the benefiting schools being carried along in the scheme of things? Are the projects driven by needs? What are the measures being put in place to safeguard the projects?

Success Story of your observation

Challenges encountered by the contractors and schools

Any human angle story from the pupil(s); teacher(s) & contractors

Your three recommendations for the improvement of the projects

3 photographs including the frontage of the school with signpost.

52

Appendix 002.

CSACEFA CIVIL SOCIETY ACTION COALITION ON EDUCATION FOR ALL … Advocating for quality education for all

BENCHMARK FOR LEVEL OF COMPLETION OF CONSTRUCTION/BUILDING WORK

1. SITE CLEARANCE 5%

2. FOUNDATION TO DPC LEVEL 25%

3. BLOCK WORK TO LINTEL LEVEL 5%

4. LINTEL TO HEAD COARSE/COLUMNS 15%

5. ROOFING AND CEILING 20%

6. PLASTER WORK 5%

7. FLOOR FINISHES 10%

8. DOORS AND WINDOWS 5%

9. PAINTING AND DECO 5%

10. COMMISSIONING 5%

TOTAL 100%

BENCHMARK FOR LEVEL OF COMPLETION FOR THE SUPPLY OF FURNITURE AND

OTHER ITEMS

Actual number supplied / Total number proposed to be supplied X 100 = Level of

completion.

53

Appendix 003.

CSACEFA CIVIL SOCIETY ACTION COALITION ON EDUCATION FOR ALL

… Advocating for quality education for all

June 1, 2018

The Headmaster/Headmistress/Principal,

__________________________

__________________________

Dear Sir/Ma,

MONITORING AND EVALUATION OF THE 2013 AND 2014 UBEC/SUBEB PROJECTS IN OYO

STATE

LETTER OF INTRODUCTION – COMMUNITY DEVELOPMENT AWARENESS & HEALTH

EMPOWERMENT FOUNDATION (CDAHEF)

The Civil society Action Coalition on Education for All (CSACEFA) is a coalition of NGOs, CBOs and FBOs

working on education issues in Nigeria. Forty (40) education NGOs who came together in the run-up to the

World Education Summit in Dakar in April 2000 formed the coalition. CSACEFA developed a core set of

positions and attended the Dakar Summit to join in the call for quality education for all.

The coalition has since expanded its membership to over six hundred (600) CSOs covering 36 States of

Nigeria and Federal Capital Territory (FCT) and has been engaging, advocating and inputting to education

policies and programmes at Local, National and International levels.

CSACEFA has been mandated by the Federal Ministry of Education and Universal Basic Education

Commission (UBEC) to monitor the above mentioned PROJECTS in all the States that have received UBEC

Intervention Funds to execute laubale projects in primary and junior secondary schools as a way of improving

the projects. This monitoring project is not to find faults, but to work in collaboration with the relevant

stakeholders to make the 2013 and 2014 UBEC Intervention Funds achieve their objectives.

CDAHEF is a member of CSACEFA Oyo State Chapter which has been mandated to monitor the projects in

Ido Local Government Area. Please give the representative of CDAHEF your unflinching cooperation and

support to be able to carry out the task.

Yours faithfully,

Chioma Osuji Kabiru Aliyu

Policy Advisor National Moderator

CSACEFA CSACEFA

Contact: National Secretariat, Suite 12, Trow Plaza Plot 520 Olu Awotesu Street, Behind Mr. Biggs, Jabi

Abuja

Email: [email protected], Website: www.csacefa.org. Facebook: CSACEFANIGERIA

mailto:[email protected]

http://www.csacefa.org./

54

Appendix 004

55

Appendix 005

CSACEFA Civil Society Action Coalition On Education For All (CSACEFA) Oyo State Chapter … Advocating

for quality education for all

Friday July 21, 2017 Mrs. Aderonke Makanjuola, Chairman, Oyo State Universal Basic Education Board, Government House Road, Agodi, Ibadan. Dear Ma:

Re: Inauguration of SUBEB by Oyo State Government and your appointment as Chairman

Congratulations

We, members of the Civil Society Action Coalition on Education For All (CSACEFA) Oyo State Chapter, gratefully write to congratulate you on your recent appointment as Chairman of the newly inaugurated Oyo State Universal Basic Education Board (SUBEB). We confidently hope that with your appointment the good working relationship that exists between SUBEB and CSACEFA Oyo State Chapter would further be enhanced and strengthened for the benefit of our children in basic education. Wishing you the best of health and continued success in your new office, please accept the assurances of our highest regards. Sincerely, Mr. Folorunsho Moshood Barrister Folake Adeoba Coordinator Secretary 08023865772

Contact: Oyo State Secretariat, C/O Educare Trust, Concorde Lane, Aerodrome GRA, Old Ibadan

Airport, Behind Ventura Cinema, Samonda, Ibadan, Oyo State, Nigeria

Website: www.csacefa.org. Phone: +2348023865772

http://www.csacefa.org./

56

Appendix 006- Picture Gallery

Photographs of M&E take off meeting – May 30, 2018

M&E Review Meeting – June 28, 2018

57

2013- Construction of ECD Pilot Centre at Ajibade Onidere CPS, 2013 Construction of 4 Compartment Toilets at Ajibade

Ajibade Village, Ido LGA – 35% completion as at June 22, 2018 Onidere CPS – 35% completion as at June 22,

2018

2013 Construction of 8 blocks of 3 classrooms, office, store & resource 2013Construction of 8 blocks of 3 classrooms, office, store &

room at IDC Basic Sch, Adeleye, Egbeda LGA – 5% completion as at resource room at IDC Pry Sch, Ojobaale, Akinyele LGA –

June 1, 2018 75% Completion as at June 5, 2018

Construction of a block of 3 classrooms, office, store & resource room Construction of a block of 3 classrooms, office, store &

at Community Primary School, Abojupa, Afijio LGA – 50% resource room at 1st ADS Basic Sch, Gbelekale, Ilero. Kajola

Completion as at June 19, 2018. LGA – 8% Completion as at June 19, 2018

58

2013Construction of 8 blocks of 3 classrooms, office, store & resource 2014 Construction of 4 Classrooms at Community Jnr

room at 1st ADS Sch, Awaye Road, Ilua, Kajola LGA – 90% completion Secondary School, Gbekuba, Ido LGA – 50% completion

as at June 19, 2018 as at June 7, 2018

2014Construction of 3 classrooms Office, Store & Resource Room at A relocated project from Immanuel Grammar School to

Army Children School, Odogbo, Akinyele LGA – 30% Completion Immanuel College High School – Construction of

as at June 5, 2018. Construction 4 compartment (Water closet) toilets

Another relocated project from Immanuel Grammar School to

Immanuel College High School with a wrong specification

Construction of 4 classrooms turned to renovation of 6 classrooms.

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