tab 20 - enterprise funds - hampton, va

Enterprise Funds

20. Enterprise Funds

Table of Contents

Enterprise Funds - Expenditure Summary

Hampton Coliseum/ Arts Commission

Hamptons Golf Course

Hampton Roads Convention Center

Woodlands Golf Course

The Enterprise Funds include those City departments that charge a fee to users of their services.

These departments operate as a business, and the City expects that the revenues collected will

offset the expenses related to running the department.

City Manager's Office - Budget Division City of Hampton

Enterprise Funds -

Expenditure Summary


Departments2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget

Increase/

(Decrease)

Hampton Coliseum/Arts

Commission

11,215,014 14,134,916 9,241,720 9,241,720 9,651,127 409,407

Hamptons Golf Course 807,410 905,666 840,093 840,093 839,495 (598)

Hampton Roads Convention

Center

10,323,576 10,031,821 10,836,700 10,836,700 10,765,625 (71,075)

Woodlands Golf Course 733,256 755,582 711,150 711,150 711,150 0

Grand Total 23,079,256 25,827,985 21,629,663 21,629,663 21,967,397 337,734

Percentage of Team's FY 2021 Budget

The "Enterprise Funds" business team is composed of departments that generate their own revenue and are

meant to be run more like a business.

Mission

Departmental Breakdown

Convention Center49.0%

Hampton Coliseum/Arts Commission

43.9%

Hamptons Golf Course3.8%

Woodlands Golf

Course3.2%

Hampton Coliseum/

Arts Commission


Th

ou

san

ds (

$)

2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget

Increase / (Decrease)

Personnel Services 1,393,715 1,530,183 1,818,336 1,818,336 1,911,746 93,410 Operating Expenses 9,136,479 11,857,059 5,197,251 5,197,251 6,404,381 1,207,130

Capital Outlay 684,820 747,674 2,226,133 2,226,133 1,335,000 (891,133)

Grand Total 11,215,014 14,134,916 9,241,720 9,241,720 9,651,127 409,407

2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget


PFT Positions 28.0 30.0 30.0 30.0 30.0 0.0

Mission

Hampton Coliseum-Arts Commission contributes to the City's mission by providing exceptional management

to Hampton Coliseum, The American Theatre and The Charles H. Taylor Arts Center for the presentation of

quality arts (performing, visual and educational), cultural, leisure/entertainment activities, sports events,

conventions/conferences and civic/community events in a safe and enjoyable environment that will enhance

the quality of life for the community’s diverse residents and visitors; and add to the economic vitality of the

city.

Permanent Full-Time (PFT) Staffing History

The FY21 Budget number includes funding for a possible compensation increase and associated fringe

benefits. The net increase in this budget is attributed to increased costs for staffing events and police

services; co-promotion expenses and utilities as a result of the planned increase in the number of events;

and, increased depreciation for a chiller replacement in FY20. This is a pre-COVID-19 budget. Departmentalspending may be limited based on actual revenue performance.

Expenditure Summary and History

Budget Note

5,000

10,000

15,000

2 0 1 8 A c t u a l

2 0 1 9 A c t u a l

2 0 2 0 B u d g e t

2 0 2 0 A d j u s t e d

2 0 2 1 B u d g e t

Personnel Operating Capital

https://www.hamptoncoliseum.org/

Hampton Coliseum/

Arts Commission


Position # of PFT Position # of PFT

DIRECTOR, COLISEUM 1 MANAGER ARTS CENTER 1

FACILITY MAINT WORKER 1 MAINTENANCE MECH 1

ELECTRICIAN-SENIOR 1 ASSISTANT BOX OFFICE MANAGER 1

ASST DIR/OPERATIONS-EVENTS 1 ACCOUNT CLERK III 1

ACCOUNT CLERK II 1 HAMPTON ARTS ASSIST MGR 1

ACCOUNT CLERK I 1 MARKETING MGR 1

SENIOR RECREATION PROFESSIONAL 1 ASSISTANT MARKETING MGR 2

OPER TEAM LEADER 2 ARTISTIC DIRECTOR 1

MAINT TEAM LEADER 1 ASST DIRECTOR/FIN & ADMIN 1

CHANGEOVER/HOUSEKEEPING MGR 1 FINANCE/ADMINISTRATIVE MGR 2

PRODUCTION MANAGER 1 SR EVENT PRODUCTION MGR 1

FOOD & BEVERAGE MGR 1 PERFORMING & CREATIVE ARTS MGR 1

BOX OFFICE MANAGER 1 COLISEUM PROMO/SPEC PROJ MGR 1

ASSISTANT FOOD & BEVERAGE MGR 1

Grand Total: 30

Indicator Type 2018

Actual

2019

Actual

2020

Estimate

2021

Target

Outcome 11,442 9,826 10,000 10,000

Outcome 184 79 175 100

Outcome 384,510 312,734 403,900 351,500

Outcome 11,080 12,059 11,250 12,100

Outcome 747 727 750 750

Outcome 93,881 86,728 93,100 93,941

Outcome N/A 55 20 55

Outcome N/A 1,343 400 3,500

Outcome N/A 13,376 6,291 35,140

Outcome 282,152 263,300 290,000 300,000

Outcome 69 85 85 90

Outcome 10,556,563 14,228,718 7,693,325 7,581,475

Efficiency 98% 104% 105% 105%

Hampton Coliseum - Attendance

Hampton Coliseum - Event Days

Hampton Coliseum - Operating

Ratio of Total Operating Revenues to

Total Operating Expenses (all three

venues)

Charles H Taylor Arts Center - Event

Days

Charles H Taylor Arts Center - Operating

Revenues

Arts Education - Event Days

Arts Education - Attendance

Arts Education - Operating Revenues

Performance Indicators

American Theatre - Attendance

American Theatre - Event Days

American Theatre - Operating Revenues

Charles H Taylor Arts Center -

Attendance

2021 PFT Positions

Hampton Coliseum/

Arts Commission


Total Funding:

$9,651,127

Leadership & Management $151,332Provide managerial oversight, set goals, objectives and strategies and provide office administration for the department in order to

ensure the provision of attractive and varied entertainment, athletic, cultural, religious and educational events for area residents and

visitors and ensure excellent service to patrons.

Arts Commission Grant $42,500Allocate funds as determined by Hampton Arts Commission. Annual allocation is competitive and shared by a large number of outside

art agencies.

Arts Education $97,971Engages children, students and families by fostering creativity through high quality, performing and visual arts experiences including:

lectures, instruction and performance. Through this variety of education and enrichment programs, we seek to bring the visual and

performing arts to a diverse population within our community.

Coliseum/Arts $2,164,856Provide financial, administrative, box office, food and beverage, marketing, event production, mechanical, maintenance and custodial

personnel for Hampton Coliseum, The American Theatre, and the Charles H. Taylor Visual Arts Center.

Concerts/ Family Events $6,007,803Offer balanced event programming that addresses an expressed community need for events such as concerts, family shows,

consumer shows, etc. Add to the economic vitality of the City by hosting convention and meeting types of events in order to generate

visitation and visitor spending in Hampton. Provide a place of large public assembly for Hampton community events such as high

school graduations, public service functions, town hall meetings, etc.

Exhibition Series $112,022Educate and inspire teachers, students and life-long learners to embrace the arts through exhibitions, art classes, lectures, critiques

and gallery talks.

New American Theatre $731,201Maintain an enviable reputation as one of Hampton Roads’ favorite venues for the performing arts by presenting and producing world-

class caliber performing arts that appeal to a diverse citizenry, promoting cultural awareness.

Fixed Cost $343,442This service accounts for various fixed costs for the department, including auto/fleet, IT, and risk management costs.

Services Breakdown and Descriptions

American Theatre -$731K

Arts Commisson Grant - $43K

Arts Education Program - $98K

Charles H Taylor Arts Center - $112K

Coliseum/Arts -$2,165K

Concerts/Family Events - $6,008K

Fixed Cost - $343K

Leadership & Management -

$151K

Hampton Coliseum/

Arts Commission


2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget


Arts Commission

Admissions, Rental, etc.

467,318 376,850 489,691 489,691 445,490 (44,201)

Arts Commission Parking,

Vending, Taxes, etc.

687 474 600 600 500 (100)

Arts Commission-

Concessions

12,472 8,570 12,000 12,000 14,000 2,000

Coliseum Admissions,

Rental, etc.

8,010,220 10,978,228 4,515,635 4,515,635 5,846,025 1,330,390

Coliseum Concessions 962,911 1,388,612 960,000 960,000 980,000 20,000Coliseum Parking,

Vending, Taxes, etc.

757,329 831,524 710,000 710,000 791,727 81,727

Appropriations from

Retained Earnings

0 0 1,500,000 1,500,000 500,000 (1,000,000)

Transfer from General

Fund

826,102 1,052,844 1,052,794 1,052,794 1,052,794 0

Commission-Am Thtre

Incentives

0 754 0 0 750 750

Meal Tax-CHTAC 28 15 0 0 0 0Appropriations from Fund

Balance

178,057 0 0 0 0 0

Class Fees-Arts Education 0 12,532 1,000 1,000 15,000 14,000

Donations-American

Theater

0 4,336 0 0 1,000 1,000

Donations-CHTAC (112) 458 0 0 3,841 3,841Operating Revenues 0 (13,644) 0 0 0 0Grand Total 11,215,012 14,641,553 9,241,720 9,241,720 9,651,127 409,407

Revenues Summary



Th

ou

san

ds (

$)

2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget


Personnel Services 399,562 395,684 396,048 396,048 409,541 13,493 Operating Expenses 354,483 470,952 444,045 444,045 429,954 (14,091)

Capital Outlay 53,365 39,030 0 0 0 0

Grand Total 807,410 905,666 840,093 840,093 839,495 (598)

2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget


PFT Positions 7.0 7.0 7.0 7.0 7.0 0.0

Mission

The mission of The Hamptons Golf Course is to provide a well-conditioned, 27-hole regulation course with a

practice range and putting green. Revenues for the golf course come from greens fees, equipment rentals,

driving range, merchandise sales, and a contribution from the General Fund.



benefits costs. The decrease in this budget is attributed to lower fixed costs and adjustments made to fund

possible salary increases. This is a pre-COVID-19 budget. Departmental spending may be limited based onactual revenue performance.


Budget Note

200

400

600

800

1,000

2 0 1 8 A c t u a l

2 0 1 9 A c t u a l

2 0 2 0 B u d g e t

2 0 2 0 A d j u s t e d

2 0 2 1 B u d g e t


http://www.hampton.gov/335/The-Hamptons




GOLF EQUIP MECH 1 CLUB HOUSE MANAGER 1

GREENSKEEPER 1 GOLF COURSE SUPERINTENDENT 1

GREENSKEEPER - SENIOR 1 PARKS SENIOR TECHNICIAN 1

GOLF PROFESSIONAL 1

Grand Total: 7

Indicator Type 2018

Actual

2019

Actual

2020

Estimate

2021

Target

Outcome $28,816 $23,349 $36,161 $45,000

Output 25,386 21,907 43,000 40,000

Output 32 21 44 32


Merchandise Sales - Revenue

Rounds of Golf Play

Total # of Tournaments Held

2021 PFT Positions



Total Funding:

$839,495

Leadership & Management $106,863To create a beautiful environment for customers to participate in recreational activities; provide services and products to support

customers; provide learning opportunities for all ages to pursue goals; to promote healthy customer delight, healthy business, growth

and development of youth.

Maintenance $515,570The goal of the maintenance staff is to achieve and maintain excellent course condition and grounds appearance. The first priority is

the area "in play" where customers play their rounds of golf. There is a constant need to renovate and/or restore isolated areas of the

course, in addition to maintaining and grooming the 27 holes and the surrounding property.

Pro Shop Operations $188,165The goal of the Pro Shop staff is to provide a high quality customer service at the golf course. They will provide direction, information,

and support for visitors and customers, and are responsible for taking payments and balancing the daily receipts. They monitor the

flow of play, general safety on the course and premises, and maintain and ensure good condition of City equipment and property.

Every effort is made to create customer delight and a high-quality golf experience for all customers.



Fixed Cost - $29K

Leadership & Management -

$107K

Maintenance -$516K

Pro Shop Operations - $188K



2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget


Commissions-Snack Bar0 2 8,100 8,100 20,000 11,900

Driving Range Fees 3,799 2,696 8,100 8,100 0 (8,100)Gift Certificates Income 0 0 5,050 5,050 2,000 (3,050)Golf Tournament Fees 0 30 0 0 0 0Green Fees 364,413 310,089 527,100 527,100 515,756 (11,344)Merchandise Sales 28,816 23,038 35,350 35,350 45,021 9,671Miscellaneous Revenue 428 264 2,000 2,000 1,000 (1,000)Over or Short-Revenues (694) (669) 0 0 0 0Rental Fees-Electric Cart

166,681 143,582 245,393 245,393 249,018 3,625

Rental Fees-Golf Clubs 2,224 2,324 0 0 0 0Rental Fees-Hand Carts 926 668 3,000 3,000 0 (3,000)Rental of Property 2,500 0 6,000 6,000 6,700 700Appropriations from Fund

Balance238,317 661,958 0 0 0 0

Grand Total 807,410 1,143,982 840,093 840,093 839,495 (598)

Revenues Summary

Hampton Roads

Convention Center


Th

ou

san

ds (

$)

2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget


Personnel Services 1,252,901 1,202,551 1,465,162 1,465,162 1,505,658 40,496 Operating Expenses 8,671,548 8,718,364 9,110,709 9,110,709 9,259,967 149,258

Capital Outlay 399,127 110,906 260,829 260,829 0 (260,829)

Grand Total 10,323,576 10,031,821 10,836,700 10,836,700 10,765,625 (71,075)

Mission

The mission of the Hampton Roads Convention Center (HRCC) is to serve as a generator of meeting/

convention-related revenue for the economic benefit of the City of Hampton and to act as an enhancer of the

City's image nationally, regionally and locally.

The HRCC budget reflects higher operating costs, such as utilities and maintenance, due to an anticipated

increased number of events and event revenue. Funds spent on capital outlay in FY20 were one-time, thus

no longer needed. Personnel costs reflect the net result of restructuring positions to accomodate better

customer service while also adding housekeeping and box office positions due to a higher number of events.

This is a pre-COVID-19 budget. Departmental spending may be limited based on actual revenueperformance.


Budget Note

2,000

4,000

6,000

8,000

10,000

12,000

2 0 1 8 A c t u a l

2 0 1 9 A c t u a l

2 0 2 0 B u d g e t

2 0 2 0 A d j u s t e d

2 0 2 1 B u d g e t


http://visithampton.com/hrcc/

Hampton Roads

Convention Center


Indicator Type 2018

Actual

2019

Actual

2020

Estimate

2021

Target

Outcome $1,208,062 $1,174,656 $1,227,174 $1,352,375

Output 275,084 280,950 279,990 328,287

Output 571 591 634 628


Total Rental Income Dollars

# of Attendees

# of Event Days

Hampton Roads

Convention Center


Total Funding:

$10,765,625

Convention Center Operations $3,660,023Increase rental sales of the Convention Center's exhibit hall and meeting room space utilizing the skill set of highly experienced staff.

Provide high-quality equipment and technical services capable of meeting the needs of our customers. HRCC is under contract with

SMG to oversee the general operations and maintenance of the Convention Center.

Debt Service $6,943,986Debt service requirement to pay the interest on the Convention Center Revenue Bond Series 2002, a portion of which was refunded

on June 13, 2012 (Convention Center Refunding Revenue Bonds Series 2012A).



Convention Center Operations -

$3,660K

Debt Service -$6,944K

Fixed Cost - $162K

Hampton Roads

Convention Center


2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget


Amortization of Premium 653,040 653,040 0 0 0 0Concession Sales 66,355 54,407 65,664 65,664 62,429 (3,235)Amusement/ Meal/ State

Sales Tax

556,940 569,595 573,410 573,410 566,730 (6,680)

Event Refunds 259,055 268,598 388,546 388,546 321,440 (67,106)Exhibit Hall / Meeting

Room Rentals

1,186,293 1,174,656 1,227,174 1,227,174 1,352,375 125,201

Food & Beverage

Commissions

583,536 514,295 590,219 590,219 648,662 58,443

Interest Income 192,583 371,297 378,557 378,557 296,200 (82,357)Other/ Miscellaneous 32,824 41,662 297,963 297,963 26,122 (271,841)Transfer from General

Fund 2+2 Taxes

6,449,168 6,800,218 6,679,167 6,679,167 7,191,667 512,500

Transfer from General

Fund for Debt Service/

Operations

850,000 750,000 636,000 636,000 300,000 (336,000)

Net Unrealized Gain (Loss) 16,159 134,620 0 0 0 0

Grand Total 10,845,953 11,332,388 10,836,700 10,836,700 10,765,625 (71,075)

Revenues Summary



Th

ou

san

ds (

$)

2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget


Personnel Services 305,178 295,146 375,706 375,706 375,757 51 Operating Expenses 338,592 376,681 335,444 335,444 335,393 (51)

Capital Outlay 89,486 83,755 0 0 0 0

Grand Total 733,256 755,582 711,150 711,150 711,150 0

2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget


PFT Positions 6.0 6.0 6.0 6.0 6.0 0.0

Mission

The Woodlands Golf Course provides a well-conditioned, 18-hole regulation course. Revenues for the facility

come from greens fees, equipment rentals, and pro shop sales.



benefits costs. This is a maintenance level budget. This is a pre-COVID-19 budget. Departmental spendingmay be limited based on actual revenue performance.


Budget Note

200

400

600

800

2 0 1 8 A c t u a l

2 0 1 9 A c t u a l

2 0 2 0 B u d g e t

2 0 2 0 A d j u s t e d

2 0 2 1 B u d g e t


http://www.hampton.gov/334/The-Woodlands




GOLF EQUIP MECH 1 GOLF COURSE SUPERINTENDENT 1

GREENSKEEPER 1 PARKS SENIOR TECHNICIAN 1

GREENSKEEPER - SENIOR 1 GOLF PROGRAM MANAGER 1

Grand Total: 6

Indicator Type 2018

Actual

2019

Actual

2020

Estimate

2021

Target

Outcome $35,842 $35,890 $31,161 $42,000

Output 31,565 27,757 40,000 40,000

Output 32 19 42 31


Merchandise Sales Revenue

# of Rounds of Golf

# of Tournaments held

2021 PFT Positions



Total Funding:

$711,150

Leadership & Management $63,189To create a beautiful environment for customers to participate in recreational activities; provide services and products to support

customers; provide learning opportunities for all ages to pursue goals; to promote healthy customer delight, healthy business, growth

and development of youth.

Grounds Maintenance $549,080The goal of the Maintenance staff is to achieve and maintain excellent course conditions and grounds appearance. The first priority is

the area "in play" where the customers play their rounds of golf. Replenish sand and maintain edges of the bunkers throughout the

golf course; work various projects that include fixing drainage problems; amending and leveling tees, paint and staining projects.

Pro Shop Operations $71,616The goal of the Pro Shop staff is to provide high quality customer service at the golf course. Reaching out to virtually every part of the

community, we will offer professional leagues, forming a couples league, Family Fun Nights, a tournament venue for many diverse

local charities and other organizations for fund-raising initiatives as well as competitive golf, hosting at least 51 tournaments and

sponsoring "The Hampton Amateur", Mixed Team Tournament and "The Daily Press Holiday Tournament."



Fixed Cost - $27K

Grounds Maintenance -

$549K

Leadership & Management - $63K

Pro Shop Operations - $72K



2018

Actual

2019

Actual

2020

Budget

2020

Adjusted

2021

Budget


Commissions-Snack Bar 0 0 8,300 8,300 8,300 0

Gain on Sale of P,P&E (105) 0 0 0 0 0Gift Certificates Income 0 0 2,150 2,150 2,000 (150)Golf Tournament Fees 438 3,664 0 0 0 0Green Fees 330,802 315,681 477,200 477,200 477,200 0Merchandise Sales 35,842 35,147 31,500 31,500 31,250 (250)Miscellaneous Revenue 206 237 2,600 2,600 0 (2,600)Over or Short-Revenues 55 (239) 0 0 0 0Rental Fees-Electric Cart 125,187 115,273 180,000 180,000 183,000 3,000Rental Fees-Hand Carts 690 713 2,700 2,700 2,700 0Rental of Property 2,600 1,600 6,700 6,700 6,700 0Appropriations from Fund

Balance237,540 521,046 0 0 0 0

Grand Total 733,255 993,122 711,150 711,150 711,150 0

Revenues Summary

tab 20 - enterprise funds - hampton, va

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