TROOP TREASURER Online Training

WELCOME!Thank you for taking

the time to learn about this important

role in the troop!

ROLE OF TROOP TREASURER

Keeping accurate financial records for the troop

Ensuring that the troop is following the financial guidelines

Records submitted annually to council Have records available to any leader,

parent of a troop member, service unit team, or council representative

WHO CAN BE A TROOP TREASURER?

Adult volunteerCurrently registered member of Girl Scouts

Current background screening

Signed volunteer agreement

RECORD KEEPING

Keep accurate and up to date records for the troop

Keep receipts and troop check book register, as well as copies of the bank statements

Turned in annually, but keep up to date throughout the year

Utilize the Detailed Cash Record All troop records kept for 4 years

FINANCIAL REPORTING

Financial report is turned in annually and contains three parts

DETAILED CASH RECORD

ANNUAL TROOP FINANCIAL REPORT

CURRENT BANK STATEMENT

FINANCIAL REPORTS

The Detailed Cash Record and Annual Financial Report and instructional video at sdgirlscouts.org/forms

Excel forms will complete the math and transfer the shared information between the two forms.

DETAILED CASH RECORD

Accounting of all income and expenses

Input dates, details, and categorize transactions

Similar to check registerInstructions can be found at

sdgirlscouts.org/forms

ANNUAL FINANCIAL REPORT & EQUIPMENT INVENTORY

Additional troop informationBank account informationAccount signersEquipment listing

Forms and bank statement turned into service unit treasurer annually

TROOP BANK ACCOUNT – WELLS FARGO

Girl Scouts partnership with Wells FargoNo fee accountDebit cardFree checks

Contact your local service unit treasurer to get the steps to open account

Cannot go into any branch to open, must go through representative

ACCOUNT DETAILS - SIGNERS

Two unrelated adult signers Person receiving statements should

not be holding checkbook When statement arrives, review and

then give to person with the checkbook to reconcile

No minimum to open account Accounts must be opened before

participating in council sponsored sales

ACCOUNT DETAILS – BANK ACCOUNT INFORMATION FORM

Complete Bank Account Information Form when account opened

Resubmit when there are any changes to the troop account

TROOP MONEY EARNING PROJECTS

Troop money earning project:Any activities following a planned

budget and carried out by the girls and adults to earn money for the troop treasury

Council sponsored product sale:Council wide sales of authorized

products, such as Girl Scout cookies or nuts

TROOP MONEY EARNING

All troops must participate in the annual cookie program to be eligible to do additional money earning projects

Troop money earning projects may not be held while council sponsored sales are occurring

Approval for money earning projects given by the service unit team or volunteer support coordinator

Recycling can be done anytime

MONEY EARNING BY AGE LEVEL

Kindergarten DaisyNo money earning projects outside of

council sponsored salesAll money transactions should occur

between leaders and parents First Grade Daisy

One money earning project in addition to council sponsored sales & recycling

BrowniesOne money earning project in addition to

council sponsored sales & recycling

MONEY EARNING BY AGE LEVEL Juniors

Two money earning projects in addition to council sponsored sales and recycling

Cadette, Senior, and Ambassador Three money earning projects in addition to council

sponsored product sales and recycling For these troop looking to save money for a high cost

event, additional money earning can be approved by Volunteer Support Coordinator

For more than three must participate in council nut sales & cookie program

MONEY EARNING PROJECT PROCEDURE

Application and guidelines at sdgirlscouts.org/forms

Submit 4 weeks in advance For project profits greater than $250

submit to Volunteer Support Coordinator

When project is complete, fill out evaluation

Attach completed copy to your annual financials

APPROPRIATE ACTIVITIES

WorkshopsTry-Its, Badges,

BridgingEvents

Songfest, dance, tea, play, concert

Homemade bake or craft sale

Car washYard workBabysittingWalking tourNature hikeTroops own cookbook

INAPPROPRIATE ACTIVITIESSales generating profits for a specific business or

company other than Girl Scouts• Candy• Pizza• Shopping mall

promotions• Restaurant

fundraisers• Door to door sales• Gambling or

games of chance

• Product demos/commercial parties involving direct sales• Kitchenware,

scrapbooking, jewelry, cosmetics

• Direct solicitation of money

• Money earning activities on the internet

DONATIONS TO THE TROOP

At times a troop is approached by an individual, business, or organization that would like to sponsor or donate

Troops cannot solicit these donations, but if the troop is approached they can accept donations

MONETARY DONATIONS

Troops are able to accept $249.99 per donor per year

Monetary donations of $250 or greater go through the Girl Scout CouncilCouncil acknowledges the tax

deductible donationSends a check for $249.99 to the troop

the donor indicatesRemaining funds remain at council to

be used for the benefit of all girl within the organization

DONATION OF GOODS

Donor wants to donate items to the troopMeeting suppliesEquipmentFood

Troops can accept these donations in any amount

Always be sure to properly thank your donor for monetary donations or donations of items!

DONATIONS FROM THE TROOP

Troop may choose to contribute a portion of their funds to organizations or projects they consider worthwhile

Girls should be deciding on donations Can donate funds or goods Cannot directly raise money for other

organizations Support other organizations through

service projects For questions contact your volunteer

support coordinator

USE OF TROOP FUNDS Activities must relate to the Girl Scout

Program Goals Discover - understand themselves and

their values, and use their knowledge and skills to explore the world

Connect – care about, inspire, and team with others locally and globally to make the world a better place

Take Action – do something to make the world a better place

USE OF TROOP FUNDS

All money within the troop belongs to the troop as a wholeNever property of individual girls

Separate accounts or ledgers not permitted

APPROPRIATE USES FOR FUNDS

Council and service unit sponsored events

Supplies for activities during troop meetings

Programs with council community partners

Educational programs Camping activities Cultural experiences – museums &

theatre Community service

INAPPROPRIATE USES FOR FUNDS

These may not fit into the Girl Scout Program Goals

Limo rental Shopping trips Anything that the girls in the troop do

not decide on using the funds for For questions on activities contact you

service unit activity consultant or volunteer support coordinator

WHAT IS OPPORTUNITY FUND

Girl Scouts is committed to ensuring all girls can participate in Girl Scouting

Opportunity Fund Financial Assistance helps individuals in needParticipate in troop activitiesUniform piecesNew members registration fees

OPPORTUNITY FUND GUIDELINES

Plan ahead with money earning projects and council sponsored sales to cover costs

Troop leader & parent or parent only may make requests

Individual requesting must be a registered member of Girl Scouts

A financial report for the previous year must be on file with council

APPLYING FOR OPPORTUNITY FUND

Application for Opportunity Fund and full guidelines available at the council website sdgirlscouts.org/forms

Completed request must be signed by parent or guardian

Submit requests to volunteer support coordinator at least 4 weeks before funds are needed

CHANGES IN A TROOP

If a girl transfers to another troop or registers and an independentAll money remains with the

original troop and no money is given to the girl or transferred to the new troop

When a troop moved from one program level to the next or bridgesAll money moves with the troop

CHANGES IN A TROOP

If the troop dividesFinancial report completed a the

time of divisionAll assets divided among the two

treasuries on a prorated basis according to girl membership

If a troop of 10 girls divides, each girl receives 1/10th of the total put into the account of the troop she is going to

CHANGES IN A TROOP If a troop disbands and is no longer continuing

Leader submits a disbandment report along with the financials

Troop account closed and all funds sent to the service unit

If any of the girls continue on in other troops within a year, their prorated portion distributed to her new troop

Service unit holds disbanding funds for one year

If there are girls that do not continue the service unit uses their portions of the funds for the benefit of all girls in the service unit

CHANGES IN A TROOP

Change of leadership in a troopOutgoing leader submits a

financial report at the time of change

Copies of this report along with supplies given to the new leader

Bank account signers for the troop account are updated

QUESTIONS?

Contact your Service Unit Treasurer or

Volunteer Support Coordinator

THANK YOU!!