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SAP S/4HANA Adoption StarterYour Transformation Plan 1.0 in 90 days

PILOT

2C U S TO M E R© 2 0 1 8 S A P S E o r a n S A P a ffilia te co m p a n y. A ll rig h ts re se rve d . ǀ

PILOT

Motivation and Target Audience

Scope and 90 day schedule

Overview of Deliverables

Preparation and Registration

Agenda – S/4HANA Adoption Starter


PILOT







PILOTS/4HANA Adoption Starter - Motivation

* e lapsed tim e o f cus tom er engagem ent

Digital Transformation is on everyone’s agenda. SAP is committed to providing clear guidance and support for the customer design of the journey. This goes beyond a traditional IT-project and needs an equal attention to business aspects.

BUT

Today, customers feel that already the high level evaluation for a S/4HANA-centric landscape, requires a significant investment. In addition, offered tools and services are hard to sequence and align – self services are often not self explanatory.

Objective:

Pilot and scale a 90-day*, easy to consume format that helps customers to structure and assess their transformation. Cover Business, Technical as well as Transformation view and summarize in an executive-ready Transformation Plan 1.0


PILOTS/4HANA Adoption Starter – Target Audience

* P ilo t cus tom ers , com m erc ia ls a fte r genera l launch tbd . a fte r p ilo t

Target group of customers:§ ERP installed base customers§ Enterprise Support customers§ Direct Support customers § Not live on S/4HANA yet

Timing and set-up:§ Available at no extra cost for enterprise support

customers*§ Ideal timing is evaluation or early planning phase

(pre-license or at least pre-project)§ Time bound, structured process

(details see 90 day schedule and modules)§ Combination of customer activity, 1:N SAP

interaction and 1:1 sessions (details see 90 day schedule and modules)

§ Intended scope will require several customer roles to be involved (details see Preparation & Registration)


PILOT







PILOTS/4HANA Adoption Starter – Scope & Packages

Key answers to

Why? Business view

Innovation Case

Efficiency Case

n Innovationsn New Capabilities

n Value Driver & Aspirationn Benefit Casen Baseline + Potentialn Effort Estimate

What? Technical viewTarget Products

Target Instances

n Target Architecture

n Product Recommendation

n Consolidation Opportunities

How? Transformation view Sequence & Approach

n Transitions and Approach

n Start Point / Migration Pathn Conversion vs. Greenfield

n Readiness to startn Relevant Acceleratorsn Next Level Services to plan for

Packages (Tools/Services applied)F o u n d atio n (m anda to ry )

1. S cop ing D ig ita l C ore

2. Trans fo rm ation N av iga to r

3. Innova tion S cenario C heck

B u sin ess

4. O pportun ity C heck

5. Q u ick Va lue A ssessm ent

6. E ffo rt E s tim a te

T ran sfo rm atio n

7. R ead iness C heck

8. C onvers ion vs . G reen fie ld

9. S ta rt P o in t / M ig ra tion P a th



Packages (Tools/Services applied)

F o u n d atio n (m anda to ry )

1. S cop ing D ig ita l

C ore

2. Trans fo rm ation

N av iga to r

3. Innova tion

S cenario C heck

B u sin ess




T ran sfo rm atio n





PILOT


Foundation (mandatory)

1. S co p in g D ig ita l C o re

2. Tran sfo rm atio n N av ig ato r

3. In n o vatio n S cen ario C h eck

Transformation

7. R ead in ess C h eck

8. C o n vers io n vs . G reen fie ld

9. S tart P o in t / M ig ra tio n P ath

Business

4. O p p o rtu n ity C h eck

5. Q u ick Va lu e A ssessm en t

6. E ffo rt E stim ate

Scope How it works

Current landscape and basic target architecture + instance consolidation candidate check

All current products mapped to up-to-date SAP portfolio viewed from BOM, value driver and transition type persepctive

6 Innovative technologies (ML, IoT, BC, Analytics, Big Data, Data Intelligence) reg. optimize processsteps, extend current proecesses andtransform the business model

Scope How it works

34 pre-selected operational (system-based) KPIs

Value benchmark overall

13 element TCO model (one time and recurring)

Scope How it works

10 technical areas checked e.g. modifications, simplifications, HW-sizing,...

S/4 transition approach trade off evaluation

Major product and instance transition sequencing

S/4HANA Adoption Starter – Scope & Packages


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C ore

2. Trans fo rm ation

N av iga to r

3. Innova tion

S cenario C heck

S/4HANA Adoption Starter – Scope & Packages

B u sin ess




T ran sfo rm atio n








B u sin ess

T ran sfo rm atio n


C ore


3. Innova tion

S cenario

C heck








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Foun

datio

n (m

anda

tory

)

n Prework (Solman, Plugin, S-User, Role identification, Data Collection)

n Kickoff Meeting, Process Explanation

n Scoping

n Scoping Digital Core

n Transformation Navigator**

n Innovation Scenario Check

Bus

ines

s n Opportunity Check

n Quick Value Assessment

n Effort Estimate

Tran

sfor

mat

ion

n Readiness Check

n Conversion vs. Greenfield

n Start Point / Migration Path

n End of Analysis

n Synthesis Workshop

n Plan 1.0 available

Customer only, SAP support on demand

1:n interaction between SAP and customer

1:1 interaction between SAP and customerEGI=Expert-Guided Implementation

* SAP Participation in Pilot-Phase, tbd after Pilot** Includes Innovation Check

Scoping Analysis / Discovery Alignment/ Consolidation

Preparation

Foun

datio

n (m

anda

tory

)

S/4HANA Adoption Starter – 90-day schedule

Bus

ines

sTr

ansf

orm

atio

n

2 months 3 weeks1 week

*

Transformation Design v 1.0 agreed

Scope Defined

Draft Transformation Design

Process Explained

Q&A Q&A

EGI 1-3

Q&A Q&A

Q&A

1. Scoping Digital Core

2. Transformation Navigator

3. Innovation Scenario Check

4. Opportunity Check

5. Quick Value Assessment

6. Effort Estimate

7. Readiness Check

8. Conversion vs. Greenfield

9. Start Point / Migration Path



n Scoping


2. Transformation Navigator**




6. Effort Estimate

7. Readiness Check



n End of Analysis



Half Time check point


PILOT

Foun

datio

n (m

anda

tory

)



n Scoping

n Scoping Digital Core

n Transformation Navigator**

n Innovation Scenario Check

Bus

ines

s n Opportunity Check

n Quick Value Assessment

n Effort Estimate

Tran

sfor

mat

ion

n Readiness Check

n Conversion vs. Greenfield

n Start Point / Migration Path

n End of Analysis



Scoping Analysis / Discovery Alignment/ Consolidation

Preparation

Customer only, SAP support on demand

1:n interaction between SAP and customer

1:1 interaction between SAP and customerEGI=Expert-Guided Implementation

* SAP Participation in Pilot-Phase, tbd after Pilot** Includes Innovation Check

Foun

datio

n (m

anda

tory

)

S/4HANA Adoption Starter – 90-day schedule

Bus

ines

sTr

ansf

orm

atio

n

*

Transformation Design v 1.0 agreed

Scope Defined

Draft Transformation Design

Process Explained

Q&A Q&A

EGI 1-3

Q&A Q&A

Q&A


2. Transformation Navigator




6. Effort Estimate

7. Readiness Check





n Scoping


2. Transformation Navigator**




6. Effort Estimate

7. Readiness Check



n End of Analysis



Half Time check point

2 months 3 weeks1 week


PILOT

Why? Business view

What? Technical view

How? Transformation view

S/4HANA Adoption Starter – Summary of Results


PILOT

Why? Business view

What? Technical view

How? Transformation view

S/4HANA Adoption Starter – Summary of Results

1IN T E R N A L© 2 0 1 8 S A P S E o r a n S A P a f f i l ia te c o m p a n y . A l l r ig h ts r e s e r v e d . ǀ

Transformation Plan 1.0 <customer> - Management Summary

Innovation Case

Efficiency Case

Next steps / action items

Facts Recommendation

<industry trends from innovation review>

<reviewed scenarios from innovation review>


<value driver from Transformation Navigator>

<benefit summary from Quick Value Assessment>

<baseline summary from Opportunity Check>

<effort estimate from Effort estimate>

l Xxxx

l xxx

l Xxxx

l xxx

l Xxxx

l xxx

WHY? Business evaluation

5IN T E R N A L© 2 0 1 8 S A P S E o r a n S A P a f f i l ia te c o m p a n y . A l l r ig h ts r e s e r v e d . ǀ

Transformation Plan 1.0 <customer> - Management Summary

Approach

Sequencing

Project plan

HOW? Transformation evaluation

Next steps / action items


<conversion vs. Greenfield check result from conversion vs. Greenfield>

<single vs multi step apprioach from start point / migration path>


<Sequencing of product transitions from startpoint determination / migration path>

<Sequencing of instance transitions from startpoint determination / migration path>

<Cadence within one instance transition from startpoint determination / migration path>


<overall phasing from startpoint/migration path><schedule for phase 1 from startpoint/migration path>

l Xxxxl xxx

l Xxxxl xxx

l Xxxxl xxx


PILOT







PILOTOverview of Deliverables

Packages (Tools/Services applied)F o u n d atio n (m anda to ry )

1. S cop ing D ig ita l C ore


3. Innova tion S cenario C heck

B u sin ess




T ran sfo rm atio n




Business evaluation – Why?

Why = Innovation case + Efficiency caseo Industry innovation trends

o Relevant innovation scenarios

o Additional future capabilities

o Relevant value driver and aspiration

o Overall value summary

o Baselining result and tracking approach

o Effort estimate

Technical evaluation – What?

What: Target Products -> Target Instanceso Mid-term target architecture

o Scope-based product recommendations

o Definition of digital core

o Instance consolidation plan

o Backlog of technical preparation needse.g. custom code, simplifications

Transformation evaluation – How?

How: Approach + Sequencing => Project plano Sequencing of product

transitions

o Sequencing of instancetransitions

o Cadence within oneinstance transition

o Conversion vs. Greenfield

o Single step vs. Multi-step

o Alignement withbusinessrequirements e.g. downtime

o Overall phasing

o Remaining in-depthanalysis

o Detailed workschedule for phase 1


PILOT1. Scoping the Digital Core


PILOT2. Transformation Navigator

Customer input

Current Products

(pre-filled)

New Capabilities

Preferences

Customer deliverables

RecommendedProducts

Tailored GuidesBusiness, Technology, Transformation

Products(2,044)

Capabilities(1,665)

Value Drivers(940)

Tracking KPIs(246)

Services(472)

LicensePolicies

Proof Points


PILOT3. Innovation Scenario check


PILOT4. Opportunity Check

v System-based collection and evaluation of 34 operational KPIs

v Structured in:- Optimization of Business- Increase Process Efficiency- S/4HANA readiness- Reduce Complexity

v Experience driven pre-selection from Business Process Analytics tool


PILOT5. Effort Estimate

To ta l C o st o f O w n ersh ip (T C O )-M o d ell13 C o st ca teg o ries co verin g

• F u ll life cyc le o f dep loyed so ftw are• H ardw are /S o ftw are inves tm ent• Im p lem enta tion• O ngo ing e ffo rt

• In te rna l and ex te rna l cos t P ro ven m eth o d o lo g y to A n alyze T C O

K ey q u estio n s to an sw er:

§ W hat a re the im p lica tion fo r ongo ing opera tions?

§ W hat e re the acce le ra to r he lp ing m e to reduce im p lem enta tion e ffo rt in com parison to fo rm er “trad itiona l” im p lem enta tions?

§ W hat e re the im p lica tions from an H ardw are /S o ftw are cos t pe rspective?


PILOT6. Quick Value Assessment - Build an Outside-In Benefits Case

üBusiness value

framework defined

üValue drivers

automatically included

üMonetary benefits

estimated instantly

§ Concept: A Quick Value Assessment (QVA) enables you to rapidly create an estimate of business improvement aligned to scope

§ Result: The assessment calculates potential benefit estimates for process / sub-processes or even specific SAP solutions.

§ Approach: Company provides minimal financial information and system automatically calculates outside-in benefits based on

benchmarks, assumptions. Company can fine tune benefits if needed

§ Customer Roles: Business Owners, Controller to help with any P&L data required

Please note that the QVA deliverable is high level in nature and to have an early discussion on value. It does not include an ROI analysis or cost information as this would require much deeper involvement from the customer.


PILOT7. Readiness check

v Readiness Check to assess the technical preparation needs

v Self-service provides a dashboard with full drill down capability

As of July 2018

As of July 2018

TEMPLATE result dashboard


PILOT8. Conversion vs. Greenfield Approach


PILOT

W h y : W here to s ta rt is the m ost com m on question in an S /4 trans fo rm ation p ro jec t. Va lue firs t? E U , A P J o r U S firs t? C loud firs t? M D G ? S ystem conso lida tion? C F IN ? W h at : B ased on a d iscovery w orkshop w e w ill de te rm ine w h ich d irec tion fits your spec ific com pany needs and requ irem ents . A roadm ap w ill be d ra fted how Leve l 2 and 3 se rv ices (con tinues da ta co llec tion and im provem ent w orkshops) cou ld support you to con firm h igh leve l recom m enda tions . H o w : C om pany key goa ls a re c ritica l in de te rm in ing w h ich d irec tion is bes t. W e w ill s it w ith you to he lp de te rm ine w h ich d irection is bes t fo r your spec ific s itua tion by ana lyz ing your spec ific goa ls fo r S /4 adop tion . A dd itiona lly w e w ill d iscuss how o ther com pan ies in s im ila r s itua tions have a ttacked the p rob lem . W h o : IT leaders w ith deep unders tand ing o f the source env ironm ents . E n te rp rise A rch itec ts and B us iness leaders w ith the v is ion o f w ith your 2020 com pany goa ls .

9. Start Point Determination/ Migration Path

Accelerate time to value!Where to start? Should you roll out Europe or US first? Which system to convert first? This is especially relevant when planning multi-year company wide transformations where accelerating ROI realization is key.


PILOT







PILOTS/4HANA Adoption Starter – Preparation Checklist (1/2)

Prerequisite Effort DetailsC u sto m er ro le c larifica tio n an d ava ilab ility

90-day coord ina to r h igh (> 15 days)M a in coun te rpart fo r S A P, needs to coord ina te a ll ac tiv ities and pu ll in o the r ro les w here

requ ired

E xecu tive sponsor low (< 5 days)S igno ff-Ins tance o f Trans fo rm ation D es ign v1 .0

B us iness O w ner(s ) low (< 5 days)B us iness O w ners o f LoB /U n its in scope

P rocess M anager(s ) m ed ium (<15 days)P rocess M anagers o f P rocesses in scope

C ontro lle r m ed ium (<15 days)F or de ta ils requ ired to do Q VA and P ro jec t & O ngo ing E ffo rt W orkshop

E nte rp rise A rch itec t m ed ium (<15 days)F or overa ll v iew o f cu rren t and recom m ended landscape

Landscape O pera tions (R un) m ed ium (<15 days)C urren t usage o f sys tem s, ins tances e tc .

P ro jec t/P rogram M anager (B u ild ) low (< 5 days)P lann ing o f Trans fo rm ation , sequence e tc .

C orpora te S tra tegy low (< 5 days)fo r Innova tion Top ics in com pany scope /g roup scope

Innova tion M anager low (< 5 days)fo r Innova tion Top ics in com pany scope /g roup scope


PILOTS/4HANA Adoption Starter – Preparation Checklist (2/2)

Prerequisite DetailsS ystem setu p

S ystem -P lug ins ins ta lled fo r R ead iness check S A P R ead iness C heck fo r S A P S /4H A N A .

• M in im um re lease : S A P E R P 6 .x E hP 0-8 on any da tabase , S A P S /4H A N A F inance (aka 1503 /1605)

• N o tes to be im p lem ented

h ttps ://launchpad .support.sap .com /# /no tes /2290622

S A P R ead iness C heck fo r S A P B W /4H A N A

• S A P B W 7 .00

• N o tes to be im p lem ented

h ttps ://launchpad .support.sap .com /# /no tes /2575059

U sage o f S A P S o lu tion M anager recom m ended .

S ys tem -P lug ins ins ta lled O pportun ity check E C C -S ystem w ith S T-A /P I 01S (idea lly S P 2 o r S P 3)

S -U ser ava ilab leS -U ser has access to a ll in fo rm ation re levan t fo r p lann ing scope

In fo rm atio n re trieva l

D ep ic tion o f cu rren t landscape ava ilab leP ow erP o in t, E A -Too l


PILOTScoping form for <your company name>

Role Name E-Mail90-day coordinator Peter Mustermann [email protected]

Executive sponsor

Business Owner(s)

Process Manager(s)

Controller

Enterprise Architect

Landscape Operations (Run)

Project/Program Manager (Build)

Corporate Strategy

Innovation Manager

Foundationü ü Business Package ü Transformation Package

Action required –please fill out and send back to SAP


PILOT

# To p icDefinition

S elf serv iceLevel 0

O u ts id e-in exp ert g u id an ceLevel 1

Jo in t P lan n in gLevel 2

Jo in t E xecu tio nLevel 3

1a Trafo Case – Value Transformation Navigator

Quick ValueAssessment

Outside in Business Case based on QVA

Full Business Case & Benchmarking w/ customer validation

Value realization service (BPA &Process Improvement and

Benchmarking)

1b Trafo Case – Effort Transformation Navigator

Explore S/4 HANA TCO

Develop S/4 HANA Project& Operation Effort

Joint Business Case with ROM Build & Run Costs

Joint Business Case trackingValidate cost changes

2 Baseline & Tracking Transformation Navigator BPA Opportunity Check incl. Improvement heat map

BPA Process Improvement –Plan & Build

BPA + Process Improvement –Run

3 Alignment IT-Business –Functional coverage Transformation Navigator Discovery Workshop +

Industry Golden DocumentValue & Implementation Strategy

incl. Fit Gap AnalysisModel Company based process model with mapped deviations

4 Digital Innovations Transformation Navigator based on Product Roadmap

Discovery Workshop based onIndustry Golden Document &

proposed Digital Priorities

Value & Implementation Strategy incl. Fit

Gap Analysis

Innovation DT Workshop

Model Company based implementation

Leonardo innovation services

Innovation Program execution if SAP portfolio fit

5 Scoping Digital Core Design principles whitepaper Discovery WorkshopInnovation Strategy & Roadmap

TechnicalArchitecture & Infrastructure

Data Migration Execution

6 Conversion vs. Greenfield approach 6-Question evaluation framework 6-Question Framework,

consumed via DW Value & Implementation StrategyMigration Factory

Model Company based implementation

7 Starting point Determination/ Migration Path Selection 5 principles startpoint framework 5 principle startpoint framework

consumed via DWInnovation Strategy & Roadmap;

VAP – Data Migration DesignMigration Planning

8 Readiness to start / necessary prep Readiness CheckDiscussion of Readiness Check results + recommendation by SAP consumed

via EGIMigration Planning Migration Factory and VAP

Beyond S/4HANA Adoption Starter – Overview of engagement levels

191272

20288

21149

221510

22

1510

251710

26

1510

27

17

10

271311

16

18

23

24

22

13

1

3

1

1

1

4

1

5

6

1

S cope o f S /4H A N A A dop tion S ta rte r

Note: Numbers 1-28 inside Table indicate the Service or Tool applied in the engagement process.


PILOT

Confirm your participation

Prepare the Preparation Checklist

Provide your contact details

S/4HANA Adoption Starter - PilotNext Steps

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