[T;;,;;Republic of the Philippi

DEPARTMENT OF EDUCATIO

REGION lll- CentralD.M. Government Center, Maimpis, City of San Feinan

August 9,20L6

REGIONAL MEMORANDUM

1Vs. 1tS , s. 2016

To: SchoolsDivisionSuperintendents

Heads, Public Elementary and Secondary Schools

All Others Concerned

REVISED PROCEDURE IN THE PROCESSING OF EqUIVALENTS

RECORD FORMS (ERFs)

1. To expedite the approval of requests for upgrading of position of teachers, HeadTeachers I to Head Teachers ll/lll and other teaching related positions thru the EquivalentsRecord Forms (ERFs), the following guidelines are adopted effective October L 2A16:

1.1. Applicants who are applying for ERF are allowed to directly submit thefollowing documents to their respective division offices every Friday at 4:00 p.m.;

1,.L.1. Original copy of Official Transcript of Records

L.L.2. MA Curriculum

1.1.1. Photocopy of Appointment

L.L.4. Latest Performance Rating

1.1.5. ERF form duly signed by the applicant (ERF form is downloadable

through www.deped.gov. ph/region-ii i )

L.2. The Schools Division Offices shall receive the documents of the applicantsand shall issue a Transaction Slip (with control number) as confirmation of thereceipt of the documents.

1.3. The Division HRMO shallevaluate the submitted documents and prepare thefollowing documents within four (4) days from Monday to Thursday:

1.3.1. Fully accomplished ERF form1,.3.2. Plantilla Allocation List

1.3.3. Updated Service Records

1.3.4. Copy of latest PSIPOP generated from the DBMs online PSlpOp

Program

L.4. The designated Liaison Officers of the Schools Division Offices shall submitthe duly signed ERFs, Plantilla Allocation Lists, and other supporting documentswith transmittal letter to the Records Unit of the Regional Office every Friday.

1.5. The Personnel Unit of the Regional Office, upon receipt of the documents,

shall process the ERFs within five {5) days (Friday of last week to Thursday of next

week). Those with deficiencies shall be returned to the concerned Division Offices

every Friday for rectification and to be resubmitted the following Friday.

L.6. Similarly, the Finance Division of the Regional Office upon receipt of copies ofthe approved ERFs shall allocate the funding requirement and submit to theDepartment of Budget and Management, Regional Office lll every Friday for theissuance of NOSCA.

1.7. The corresponding NOSCA of the approved ERFs shall be issued directly by

the DBM RO lll to the Division Offices, copy furnished DepED Regional Office,

Finance Division.

1.8. Upon receipt of the copy of the NOSCA, the DepED RO Finance Division shall

issue the corresponding Sub-ARO to cover the salary differential.

2. Attached are copies of the Process Flow Chart and template of the Transaction Slip,

for ready reference.

3. For information, guidance and compliance.

-/f.?MALCOLM S. GARMA, CESO V

Director lll

Officer-ln-Cha rge

Office of the Regional Director

ord2/pau1-

Copy Furnished: The Regional Director

DBM Regional Office llt

References: MECS Order No. 27, s. L984

Regional Order No. A7, s.2AL4

Division of

ERF Transaction Slip

Transaction Slip No.Date:

Time:

Name of Applicant

Present Position

Position Applying for ERF

School

Docu

ttll

rnnn

ments Submitted:

Original Transcript of Records

MA Curiculum

Photocopy of Appoi ntment

Latest Performance Rating

ERF form (signed by applicant)

Receiving Clerk

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