System

Strategic Direction

2

System’s Cornerstone

• Improve Mississippi’s Educational Attainment

– Graduate more students

– Retain more graduates within state

– Recruit talent to Mississippi

3

Shared Responsibilities

• Legislature – Sets legal framework for the State

• Board of Trustees – Sets higher education policy for the State and priorities for the System

• Universities – Implements institutional missions as part of the System

4

2008 Board Retreat Goals

Goals articulated by Board at the 2008 Board retreat:1. Strategic Initiative: More Graduates of Even

Higher Quality

2. Five-Year Funding Plan

3. System Efficiency and Effectiveness

4. Outreach Plan for More Postsecondary Education

5

Summary of Staff Recommendations in

Response to Board Retreat

• Strategic Initiative– Approve recruitment and graduation stretch goals Spring 2009– Set retention stretch goals Spring 2009– Assess state critical needs stretch goals for teachers, nurses, & social workers (others?)– Focused enrollment management effort– Explicit tie to allocation formula

• Five-Year Funding Plan– Authorize staff to develop a recommended schedule for events beginning in January 2009– Engage Board, System staff, IEOs and institutions directly in legislative and grass roots efforts

• Efficiencies and Effectiveness– Evaluate existing and potential efficiency opportunities and develop specific steps to address these opportunities

• Communication and Marketing Plan– Create communication subcommittee of the Board– Find sustainability dollars for outreach effort

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Approved by Board of Trustees

December 18, 2008

System Strategic Direction Goals

#1 Strategic Initiative#2 Five Year Funding Plan#3 Efficiencies and Effectiveness#4 Communication and Marketing Plan#5 Economic Development and Research

Focus#6 Strategic Partnerships

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Approved by Board of Trustees

December 18, 2008

Work Plan Development

• Assignment of staff to determine tasks, deadlines, calendar, and critical path

• Finalize performance measures for accountability and transparency

• Progress – December 19, 2008 and January 5, 2009– January 23, 2009 (next meeting)

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Board Goal #3 System Efficiency &

EffectivenessAcademic Category

1. National Center for Academic Transformation- Course Redesign

2. Enrollment Management

3. Academic Delivery

4. Articulation Agreements

5. Technology Assessment 9

NCAT Course Redesign

• 16 varied course redesign projects in 8 institutions

• Student Success (effectiveness)– Individual assistance– Small group tutoring– Faculty-selected instructional technology for tutorials– NCAT model validated by national research studies

• Cost Savings (efficiency)– Fewer faculty needed for large enrollment courses– Fewer class meetings frees up space – More upper level/graduate courses can be offered – Tutors provide one-to-one assistance while faculty pursue

grants 10

Enrollment Management

• Retention - Year-to-Year for All Subgroups

2nd Yr Retention rates/ % First time, full time freshmen

MS-76 AR-78 LA-80 TN-83 AL-84 GA-86 TX-87 VA-91

(SREB,2008)

• Remediation/Developmental Education

• Advising/Tutoring Services

• Quality of programs, services, and graduates

• Other considerations - New degree audit, work force needs, productivity reviews, alignment of goals and budget priorities

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Academic Delivery

• Weekend and night classes

• Online and hybrid delivery

• Intensive, short term classes

• Delivery on CJC campuses and job sites

• Size and number of sections

• Faculty course loads

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Articulation Agreements

Efficiency of resource use for institutions, students, and state

• Monitoring of implementation

• Modifications based on collaboration

• Study of technical course agreements

• Ensuring seamless transfer 13

Technology Assessment• Identify current and future needs• Devise structures for resource sharing• Support the MS Data Quality Collaborative• Utilize external review with internal input

Lumina/JFF Planning GrantMaking Opportunity Affordable - $150K

Produce more degrees with emphasis on cost containment

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Questions?

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Board Goal #3:

System Efficiency and Effectiveness

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Business Efficiencies and

Improved Effectiveness

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System Efficiency & Effectiveness

• Collaborative Opportunities• Shared Services• Facilities Issues

– Energy– Space

• Financial– Debt– Audits

• Human Resources

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Collaborative Opportunities

• Advantages– Cost savings for the system

– Benefit to smaller institutions

• Types of Contracts– Outsourcing of business enterprises - Bookstore and Food Service

– Indirect Cost Studies

– Technology

– Property Insurance Pooling Best and most cost efficient options for the systems Report in February

• Hazard Mitigation Grant System-wide Grant for Planning Seven Universities Reduces the probability of injuries, loss of life, damage to campus assets, and

disruption of the university’s mission.  20

Shared Services

• Advantages– Increase quality and consistency– Increase functionality and customer service– Control risk– Reduce costs

• Types of Services– Accounting-type services– Ground maintenance– On-line library periodical services– Registrar-type data– Purchasing Cooperative– CFO Task Force to identify specific areas 21

Facilities Efficiencies

Energy• Energy Audits

– Private consultants of MDA – Audit schedules - January 19th through April 30th – Coordination with Physical Plant personnel and the energy consultant– Recommendation by sampling of the buildings on each campus– RE&F in conjunction with university evaluate feasibility of implementation of any energy

saving measures recommended

• Energy Management System – Policy adopted – Bureau of Building and IHL Executive Office adopted a policy of requiring,

when feasible, an energy management system as part of all renovation and new building construction projects

• Energy Conservation Plan – Energy Conservation Plan in cooperation with the universities. This effort will begin with a

kick-off meeting with the Facilities and Physical Plant Directors in the near future.  22

Facilities Efficiencies

• Space Management – Specific retreat discussion – Space inventory– Next stages

Square footage information Archibus Software Facilities audit Bonding requests

23

Financial

• Debt– Institution-specific strengths and weaknesses– Institution-specific plan to maintain or strengthen

position

• System Audit

• Internal Audit

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Human Resources

• Training and Development Programs

• Succession Planning

25

Questions?

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