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Volume 1, Edition 1, Revision 05 July 2014 Copyright 2014 Edupoint Educational Systems, LLC Document Number: SISTHAG-010103

Synergy® SIS Test History Administrator Guide

Edupoint Educational Systems, LLC

1955 South Val Vista Road, Ste 210 Mesa, AZ 85204

Phone (877) 899-9111 Fax (800) 338-7646

Test History Administrator Guide

Copyright 2014 Edupoint Educational Systems, LLC

Fifth Revision, July 2014

This edition applies to Synergy® SIS software and all subsequent releases and modifications until indicated with new editions or revisions.

The Edupoint Synergy Student Information System (SIS) software and any form of supporting documentation are proprietary and confidential. Unauthorized reproduction or distribution of the software and any form of supporting documentation is strictly prohibited and may result in severe civil and criminal penalties.

Information in this document is provided in connection with Edupoint Educational Systems products. No license to any intellectual property rights is granted by this document.

The screens, procedural steps, and sample reports in this manual may be slightly different from the actual software due to modifications in the software based on state requirements and/or school district customization.

The data in this document may include the names of individuals, schools, school districts, companies, brands, and products. Any similarities to actual names and data are entirely coincidental.

Synergy and Edupoint are registered trademarks of Edupoint Educational Systems, LLC.

* Other names and brands may be claimed as the property of others.

Copyright 2014, Edupoint Educational Systems, LLC. All rights reserved.


Copyright 2014 Edupoint Educational Systems, LLC 1

TABLE OF CONTENTS CHAPTER ONE: OVERVIEW ....................................................... 3

Overview ........................................................................................................ 4 Navigation ...................................................................................................... 4 Implementation Considerations ...................................................................... 5

CHAPTER TWO: SETUP ............................................................. 6

Modifying Lookup Tables ............................................................................... 7 Defining Test Categories ................................................................................ 9

Adding Test Subcategories ....................................................................................... 10 Setting up Score Types ................................................................................ 11

Associating Scores with a Score Type ...................................................................... 12 Understanding Test Definitions .................................................................... 13

Defining a Part-Based Test ....................................................................................... 13 Defining an Objective-Based Test............................................................................. 21 Defining a Combination Test ..................................................................................... 29 Copying a Test Definition .......................................................................................... 32

Creating Test Groups for Analysis ............................................................... 33 Adding Test Analysis Group Parts ............................................................................ 33 Mapping Group Parts to Test Parts ........................................................................... 34

Defining Test Groups ................................................................................... 36 Adding Test Parts to a Test Group Definition ........................................................... 38

Importing Test Results ................................................................................. 41 Creating a Test Import Definition .............................................................................. 41 Configuring Translation of Raw Scores..................................................................... 45 Translating Grade Levels .......................................................................................... 47 Uploading a Results File and Importing the Results ................................................. 47

CHAPTER THREE: SECURITY ................................................... 49

Setting Permission Levels ............................................................................ 50 Setting Default Permission Levels for Tests ............................................................. 50 Setting Permission Levels for User Groups .............................................................. 51 Defining Tests a User Group Can Administer ........................................................... 51 Setting Permission Levels for an Individual User ...................................................... 52

Setting Security for Specific Screens ........................................................... 53 Setting Security for the Objective Setup screen ....................................................... 53 Setting Security for the Score Type Setup Screen ................................................... 53 Setting Security for the Test Definition screen .......................................................... 54 Setting Security for the Test Group Analysis screen ................................................ 60 Setting Security for the Class Test Analysis screen ................................................. 61 Setting Security for the Test Group Definition screen ............................................... 62 Setting Security for the Test Import screen ............................................................... 63 Setting Security for the Student Test screen ............................................................ 64

Setting Security for Test History Reports ..................................................... 67

INDEX ...................................................................................... 68


2 Copyright 2014 Edupoint Educational Systems, LLC

ABOUT THIS GUIDE SOFTWARE AND DOCUMENT HISTORY Date Volume Edition Revision Content

August 2009 1 1 1 Initial release of this document March 2010 1 1 2 Update to include changes from the

November 2009 release and the February and March 2010 patches

May 2011 1 1 3 Update to include changes from November 2010 release and subsequent patches

April 2013 1 1 4 Update to version of 8.0.0.0 July 2014 1 1 5 Updated to version 9.0.1.0

CONVENTIONS USED IN THIS GUIDE Bold Text Bold Text - Indicates a button or menu or other text on the screen to

click, or text to type.

Tip – Suggests advanced techniques or alternative ways of approaching the subject.

Note – Provides additional information or expands on the topic at hand.

Reference – Refers to another source of information, such as another manual or website

Caution – Warns of potential problems. Take special care when reading these sections.

BEFORE YOU BEGIN

Before using any of the Edupoint family of software products, please make sure the computer hardware and software meet the minimum requirements.

Caution: The Edupoint family of software does not support the use of pop-up blockers or third-party toolbars in the browser used to access Synergy SIS. Please disable any pop-up blockers and extra toolbars in the browser before logging in to any Edupoint product.

Chapter One Test History Administrator Guide


Chapter One: OVERVIEW

This chapter covers:

Overview ► Navigation ► Implementation Considerations ►

Test History Administrator Guide Chapter One


OVERVIEW This guide covers the setup of Test History, where the results of student tests can be recorded. Any test can be recorded here, from state-mandated test to college entrance exams or school-created tests.

The security options available for the Test History screens are also described here. The companion guide, the Synergy SIS – Test History User Guide, illustrates how to enter and modify test history information and print related reports.

The configuration of specific state-mandated tests is explained in a separate guide.

NAVIGATION 1. Open the Synergy SIS Navigation Tree by clicking the Tree icon (top of the page.)

Figure 1.1 – Synergy SIS Navigation Tree

2. Click Synergy SIS in the PAD tree.

3. Expand branches to locate Synergy SIS > Test History > Grade Book Admin Login.

Figure 1.2 – Test History in the PAD tree

Note: In the rest of the manual, the location of a screen or report in the Navigation Tree (also referred to as the PAD tree) is indicated using “>”. The example above would be indicated as Synergy SIS > Test History. This would mean go to the Navigation Tree, click on the Synergy SIS folder, and then click on the Test History folder.

Chapter One Test History Administrator Guide


IMPLEMENTATION CONSIDERATIONS You can record almost any type of test result in Synergy SIS, from state-mandated tests to college entrance exams to course-specific assignments. The system adds the results to reports such as the student transcript.

Prior to setting up the test history module, please gather a list of the tests you want the system to track, as well as the details of how you want the results reported, such as the types of scores and the test sections.

Typically Synergy SIS screen have several dropdown fields where you can select a value from a list. You populate the values available on the dropdown list from lookup tables.

You can modify most lookup tables on the Lookup Table Definition screen. Some lookup tables are “product-owned.” The values in product-owned tables are hard-coded into Synergy SIS, and you cannot change them.

The following is a list of lookup tables that you can modify for the Test History module. The values used by these tables need to be gathered before setting up the Test History screens as outlined in this guide.

• Performance Level – descriptions of the possible levels of performance. This table is used throughout most of the test screens.

• Test Type – the possible types of tests, which could be seasonally based or list types such as college entrance.

• Test Group – to assist with analysis, tests may be grouped for comparison. This table lists the possible groups, such as AP or college entrance.

• Test Compare Types – for reporting and analysis, this table lists the possible comparison codes to be used.

• NCLB Proficiency Level – descriptions of the levels of performance defined by the No Child Left Behind Act.

• Test Part Compare Types – similar to the overall test comparison code, this code categorizes each test part for comparison.

• NCLB Type – the name of the equivalent part for NCLB.

• Pass/Fail Indicator – terms used at the district to describe a pass/fail rating.

• Waiver Outcome – the result of an application for a waiver or exemption.

Test History Administrator Guide Chapter Two


Chapter Two: SETUP


Modifying Lookup Tables ► Defining Test Categories ► Setting up Score Types ► Understanding Test Definitions ► Creating Test Groups for Analysis ► Defining Test Groups ► Importing Test Results ►

Chapter Two Test History Administrator Guide


MODIFYING LOOKUP TABLES Below are directions for modifying lookup tables on the Lookup Table Definition screen. These are general instructions. If a particular lookup table requires a specific value such as an alt code 3 value or a state code, the instructions follow this section. .

1. Navigate to Synergy SIS > System > Setup > Lookup Table Definition.

2. On the Lookup Table Definition screen, locate the table you want to modify. You can find most of the lookup tables for the test-related screens under the K12.TestInfo.node

3. Click Add. A new row displays in the Lookup Values grid.

Figure 2.1 – Performance Levels Lookup Table

4. Enter the following values in each row you add.

• ListOrder – This is the order in which the values display in the dropdown field. If the numbers in the ListOrder field are the same or are all-blank, the sorts the values by the Code, and then by the Description.

• Code - This value must be unique. The system uses it to link tables in the database. Codes can be up to five characters. It can be the same as the code used by the state but it can also be your district’s own coding structure.

• Description – This is the description of the value.

• Other SIS –If your school is converting data from another student records system, this is the code used for this value in the old system. (optional)

• State Code –This is the state required code (if different from the Code entered) for this value and used in state reporting. (optional)

• Alt Code 3 –This code is an alternative code and used for specific reporting functions. This and other manuals will specify if an Alt Code 3 value is required. (optional)

• Alt Code SIF and Ed-Fi Code - These codes are typically only used if your school participates in a specific program or uses a specific feature. This and other manuals specify when an Alt Code SIF or Ed-Fi Code is required. (optional)



• Status - If appropriate, a start date and end date may be entered for the code in the column to activate or deactivate the code for a particular year. If a code is inactive, it shows in data already entered but it is not available for selection for new records. For example, if a code is no longer valid for records beginning FY2011, select 2011 for the end year.

5. Click Save.

Tip: To delete a code, click the box under the X column, and click Save.

The lookup tables used in Test History are:

Synergy SIS > System > Lookup Table Definition Description

K12.TestInfo

NCLB Proficiency Level The levels of performance defined by the NCLB Act.

NCLB Types The name of the equivalent part for NCLB.

Pass Fail Terms used at the district to describe a pass/fail rating.

Performance Levels The possible levels of performance.

Test Compare Types For reporting and analysis, this table lists the possible comparison codes to be used.

Test Groups

To assist with analysis, tests may be grouped for comparison. This table lists the possible groups such as AP or college entrance.

Test Part Compare Types Similar to the overall test comparison code, this code categorizes each test part for comparison.

Test Type Types of tests, which could be seasonally based or list types such as college entrance.

Waiver Outcomes The result of the application for a waiver or exemption.



K12.TestInfo.Setup

Test Name Code The code required for reporting in some states.

Caution: Do not change or remove table code values that are already in use. If a code is no longer used for state reporting, remove the state code value and use the fields Year Start and Year End to deprecate codes that will no longer be used.

DEFINING TEST CATEGORIES Test categories are a specific type of test, such as high school exit exams, college entrance exams, English language learner exams, and advanced placement

1. Navigate to Synergy SIS > Test History > Setup > Test Categories.. The Test Category screen displays.

Figure 2.2 - Test Category screen

2. Click Add. The Test Category (Add) screen displays.

Figure 2.3 - Test Category (Add) screen

3. Enter a Category Name.

4. Enter a State Code.

5. Click Save. The system returns you to the Test Category screen.



Adding Test Subcategories

1. On the Test Category screen, scroll to or find a test category.


2. Click Add on the Subcategories grid. A new row displays in the grid.


3. Enter the Subcategory Name.

4. Enter the State Code.

5. Click Save.



SETTING UP SCORE TYPES Define the types of scores recorded for tests in Synergy SIS.

1. Navigate to Synergy SIS > Test History > Setup > Score Type Setup. The Score Type Setup screen displays.

Figure 2.6 - Score Type Setup screen

2. Click Add on the Score Type Setup grid. A new row displays in the grid.

3. Enter the following information in the new row.

• Display Order - the order in which the score types display in a list. You must assign each line a unique number.

• Score Description - the name of the score type in the column. Common score types are Raw Scores, Scaled Scores, Curve Equivalent, and Stanine.

• Alpha Numeric - the type of score, either Alpha Scores or Numeric Scores.

• State Score Code If the state has established a code for this score type, enter the state code in the column.

4. Click Save.



Associating Scores with a Score Type

If there are specific scores associated with the score type, you can enter them on the detail screen.

1. Select the score type from the list on the Score Type Setup screen.

2. Click Show Detail.

Figure 2.7 – Score Type Setup, Detail Screen

3. Click Add. A new row displays in the Drop List Values grid.

4. Enter a Score Code.

5. Enter the name of the score in the Description column.

6. Click Save.



UNDERSTANDING TEST DEFINITIONS You can define three types of tests in Synergy SIS. The first is a part-based test. A part-based test tracks student scores on the defined parts of the test. An example of a part-based is a college entrance exam such as the SAT since it report scores for each part including Math, Writing, and Critical Reading

The second is an objectives-based test. An objective-based test tracks student scores based on the defined objectives covered in the test. A test created by a teacher to measure a student’s progress towards meeting a state standard for math such as “Compare and order real numbers” would be considered an objective-based test. The questions that address each objective are mapped in the test definition so that the performance on each objective can be tracked.

You can also create a combined definition that tracks both parts and objectives.

Defining a Part-Based Test

1. Navigate to Synergy SIS > Test History > Setup > Test Definition.

Figure 2.8 – Test Definition Screen

2. Click Add. The Test Definition screen opens.



Figure 2.9 – Test Definition Screen, Adding

3. Enter the following information in the appropriate fields.

• Test Name - the name of the test.

• School Year - the first year the test was in use.

• Test Description - the description of the test.

• Test Definition Code – the type of test. Select Parts.

• Test Type - indicates such things as the season in which the test is administered or a required test such as ELL (English Language Learners) or ECE (Early Childhood Education).

• Test Level - use a district-specific value to indicate the grade level in which the test is administered, or if it is an honors-level test.

• Test Form - If a form is associated with a test, enter the name of the form.

• Test Group - a group to assign to the test from the list. This is a district-specific list that can be used to group together tests such as by subject or by a type of test such as all the college entrance exams.

• Test Name Code – the code required for state reporting.

• Test Compare Code -a group of tests used for comparison against the current test from the list. This is a district-specific list that used to group tests together for comparison by grade level, or subject, or other type.

• Calculate Scores - used for objective-type tests, and should be left blank for part-based tests.

• Test Category – indicates the type of test this is, such as a high school exit exam or an English language learner exam.



• Test Subcategory – indicates the part or section of test category, such as math or composition

• Auto Tally All Summary Parts - If there is an overall score that consists of a total of other test parts, this option automatically totals them.

Note: The score type must also be set to Auto Total.

• Hide Test in Student Test History – This option hides the test scores on the Student Test screen.

Note: This is primarily used for the ELL and ECE tests that are entered in the English Language Learners screen and the Childhood Assessments screen.

• Require Student Test ID - This option requires unique student identifiers for tests.

Note: This check box appears only if configured to do so at the district level, by means of the Display Student Test ID check box on the System tab of Synergy SIS > System > Setup > District Setup.

4. Click Save.

Defining Score Types for Parts Based Tests

Once the test has been saved, use the Scores tab to define which score types are used by this test.

1. Select the Score tab.

Figure 2.10 – Test Definition Screen, Scores Tab

2. Click Add on the Test Scores grid. Enter the following information in the new row.



• View Order - the order in which the score types display in a list. You must assign each line a unique number.

• Score Description - the name of the score type in the column. Common score types are Raw Scores, Scaled Scores, Curve Equivalent, and Stanine.

• Auto Total - If there is an overall score that consists of a total of other test parts, this option automatically totals all the scores.

Note: The Auto Tally All Summary Parts on the Basic Information tab must also be checked for this function to work.

3. Click Save.

Defining NCLB Performance Levels for Parts Based Tests

You can associate NCLB (No Child Left Behind) Performance Levels with score types for part based tests.

1. Select the score type from the Test Scores grid.

Figure 2.11 – Test Definition Screen, Scores Tab

2. Click the Show Detail button. The Score Type Level displays

Figure 2.12 – Test Definition Screen, Scores Tab, Detail Screen

3. Click Add on the Score Type Level grid. A new row displays in the grid.




4. Select the NCLB Proficiency Level. 5. In the Minimum Score Cutoff field, enter the minimum score required to attain this

proficiency level.

6. Click Save

Defining Test Parts

1. Scroll to or find the test definition.

2. Select the Parts tab.

Figure 2.14 – Test Definition Screen, Parts Tab

3. Click Add on the Test Parts grid. A new row displays in the grid.

4. Enter the following information in the new row.

• Part Number – Give each part of the test a number. Each number must be unique.

• Add to Test Part – If one of the parts is an overall total of the scores attained in other parts, enter the number of the overall part in this column



For example, in the grid shown below the Composite part is made up of the English, Math, Reading, and Science parts.

Figure 2.15 - Add to Test Part Example

• Part Description - the name of the test part.

• Compare Code - If this part can be compared to parts in other tests, select the part from the list. This is a district-defined list specific to the parts, which is different from the Test Compare Code that is used to compare entire tests.

• NCLB Type - If this part can be compared to a test part defined by No Child Left Behind, select the type from the list.

• Total Part Questions The column can only be edited in the detail screen of the parts.

5. Select the Performance Levels to use for the test parts.

6. Click Save.

Adding Test Part Details 1. Select the part from the Test Parts grid on the Parts tab of the Test Definition

screen.




Figure 2.16 – Test Definition Screen, Parts Tab

3. Enter the following information:

• Add To Test Part – if you would like two or more test parts added together to show a sum, indicate which test part this part should be added to.

• Part Description – the name of the part as it appears in Student Test History.

• Total Part Questions – the total number of questions for the part.

• Long Description - A longer description for the part.

• Short Description - An abbreviated name for the part.

• State Part Code - a code has been assigned to the part by the state.

4. If this part does not use one of the score types defined for the test, select the score type in the Test Part Exception List section. The option selection this score type is unavailable for this part on the Student Test screen so the score cannot be added for the part.

5. Click Save.

Reference – Instructions on how to setup the English Language Learners test and the Childhood Assessment test are covered in individual State Reporting Guides since these test configurations are unique.



Defining an Objective-Based Test

1. Navigate to Synergy SIS > Test History > Setup > Objective Setup.

Figure 2.17 – Objective Setup Screen

2. Click Add. A new Objective Setup screen opens.

Figure 2.18 – Objective Setup Screen, Adding

3. Enter a Description of the objective.

4. Click Save. The system returns you to the Objective Setup screen.

Figure 2.19 – Objective Setup, Adding Performance Levels

5. Click Add on the Performance Levels grid. A new row displays in the grid.

6. Select the Performance Level. 7. Enter the Default Mastery %. This is the percent of questions the student must

answer correctly to attain this performance level.

8. Click Save.



Creating an Objective-Based Test Definition



2. Click Add. A new Test Definition screen opens.








• Test Definition Code – the type of test. Select Objectives.

















Note: This check box appears only if configured to do so at the district level, by means of the Display Student Test ID check box on the System tab of Synergy SIS > System > Setup > District Setup.

4. Click Save.



Defining Questions

1. Select the Questions tab.

Figure 2.22 - Test Definition screen, Questions tab

2. Enter the Total Questions. This is the total number of questions on the test.

3. Click Save. The system populates the Test Question grid with the same number of lines as the total questions.

4. Enter the correct Answer for each question.

Note: The Test Part column is only used by combination tests.

5. Click Save.



Defining Objectives

1. Select the Objectives tab.

Figure 2.23 – Test Definition Screen, Objectives Tab

2. Click Add to add a single objective. Or Click Chooser to add multiple objectives.

3. Find and select the objectives. The objectives display in the Test Objectives grid.

Figure 2.24 – Test Definition Screen, Objectives Tab, Objectives Added

4. Select the Mastery Performance Level. This is performance level indicates that the students have mastered the objective.

5. Enter an Order for the objectives. This is the order in which the objectives display.

6. Click Save.



Matching Objectives to Groups of Questions 1. Select the object from the Test Objectives grid.


Figure 2.25 – Test Definition Screen, Objectives Tab, Detail Screen

3. In the Possible Test Questions field, select the questions to which this objective applies.

4. Click Save. The Total Questions box shows the number of questions selected.



Defining Performance Levels for Individual Objectives 1. Select the objective from the Test Objective grid.


Figure 2.26 - Test Definition screen, Objectives tab, Detail

3. Click Add on the Performance Levels grid. A new line displays in the grid.

4. Select the Performance Level. 5. In the Minimum Score Cutoff field, enter the minimum score required to attain this

proficiency level.

6. Repeat to define any applicable performance levels.

7. Click Save.



Defining a Combination Test

Tests can also be defined as both objectives and parts-based.



2. Click Add. The Test Definition screen opens.








• Test Definition Code – the type of test. Select Objective and Parts.















Note: This check box appears only if configured to do so at the district level, by means of the Display Student Test ID check box on the System tab of Synergy SIS > System > Setup > District



Setup.

4. Click Save.

Defining Score Types for Combination Tests

• See Defining Score Types for Parts Based Tests. The process is the same for combination tests.

Defining Test Parts for Combination Tests

• See Defining Test Parts. The process is the same for combination tests.

Defining Questions for Combination Tests

• See Defining Questions. The only setup needed for a combination test that is different from the parts or objectives setup is found on the Questions tab.

Figure 2.29 – Test Definition Screen, Questions Tab

1. In the Test Part column, select the Part that belongs to each question from the list.

2. Click Save.

Defining Objectives for Combination Tests

• See Defining Objectives.



Copying a Test Definition

Since setting up a test definition can be somewhat complex, it can be helpful to copy an existing definition if the new test is similarly configured.


2. Scroll to or find the test definition.

3. Click the Menu drop down field.

Figure 2.30 – Menu Options, Test Definition Screen

4. Select Duplicate Test. The Duplicate Test Definition screen displays the selected test’s information.

Figure 2.31 – Duplicate Test Definition Screen

5. Enter a new Test Name.

6. Enter a new Test Description.

7. Change any other information as needed.

8. Click Save. 9. Continue modifying any other test information needed for the new test.



CREATING TEST GROUPS FOR ANALYSIS Creating a test group for analysis allows you and other users to see a quick overview of students’ scores on a particular test by section. The test groups are used on both the Class Test Analysis screen and in the TeacherVUE software.

1. Navigate to Synergy SIS > Test History > Setup > Test Group Analysis.

Figure 2.32 – Test Group Analysis Screen

2. Click Add. A new Test Group Analysis screen opens.

Figure 2.33 – Test Group Analysis Screen, Adding

3. Enter the Name of the test group.

4. Assign the group a number in the Group Order field. This is the order in which the test groups display.

5. Click Save. The system returns you to the Test Group Analysis screen.

Adding Test Analysis Group Parts

1. Click Add on the Test Analysis Group Parts grid. A new line displays in the grid. Edupoint recommends adding enough lines for each part of the test to be analyzed.

2. Enter the Name of each part.

3. Assign the parts a number in the Order field. This is the order in which the parts display.

4. Click Save.



Mapping Group Parts to Test Parts

You need to map each test analysis group part to the corresponding test part.

1. Select the test part from the Test Analysis Group Parts grid.


Figure 2.34 – Test Group Analysis Screen, Show Detail

3. Click Add on the Part Tests section. The TestGroupAnalysisPartTestDetail screen opens.

Figure 2.35 – Test Group Analysis Part Test Detail Screen

4. Click the gray arrow next to the Test Name field. The Find: Test screen opens.

Figure 2.36 – Find Test Screen

5. Enter the criteria to find the test.

6. Click Find. The search results display.

7. Select the appropriate test name. The selected test appears in the Test Name field.



Figure 2.37 – Test Group Analysis Part Test Detail Screen

8. In the Test Part GU field, select the test part.

9. Click Save.

Figure 2.38 – Show Detail, Test Group Analysis Screen

10. In the High Score Column field, select the score type to show.

11. Click Save.



DEFINING TEST GROUPS You can group tests that are used to meet graduation requirements for your district by using Verified Credit. You can select and process the test groups using the Student Course History Verified Credit Update screen.

1. Navigate to Synergy SIS > Test History > Setup > Test Group Definition.

Figure 2.39 - Test Group Definition Screen

2. Click Add. The Test Group Definition screen opens.

Figure 2.40 – Adding a Test Group Definition

3. Enter the Test Group Name.

4. Select the Test Type. This can be either Part-Based or Objective-Based.

5. Click Save. The system returns you to the Test Group Definition screen.

Figure 2.41 - Test Group Definition screen



6. Select the Group Logic Type. For a student to meet the requirements of the test group, they: Must Pass All Test Rules – meaning they are required to attain a passing score for all tests in the group. OR Must Pass One Test Rule – meaning they are required to pass just one test.

7. Select the Test Display Type. This determines which test displays if the student has taken the selected tests multiple times. Show Most Recent - shows the test most recently taken. Show Highest Score - shows the test with the highest score. Show Highest Perf Lvl, Most Recent - shows the test with the highest performance level or the most recent. Show Highest Perf Lvl, Highest Score - shows the test with the highest performance level or the one with the highest score Show All - displays all tests.

8. Click Save.



Adding Test Parts to a Test Group Definition

Figure 2.42 - Test Group Definition screen

1. Click Add. The Test Requirement Part Definition screen opens

Figure 2.43 – Test Requirement Part Definition Screen

2. Click the gray arrow next to Test Name. The Find: Test screen opens.

Figure 2.44 – Find: Test Screen

3. Enter search criteria.

4. Click Find. The test definitions meeting the criteria appear in the Find Result grid.



5. Select the test. The Test Name field populates with the selected test.

Figure 2.45 – Completed Test Requirement Part Definition

6. Select the Part. 7. Enter the beginning date in the Admin Begin field and/or the last date in the Admin

End field to filter the tests’ eligibility by date range. (optional) These options filter tests based on the date the student took the test as entered on the Student Test screen. These dates may also be selected at the time the test group is processed in the Student Course History Verified Credit Update screen.

8. Specify the performance criteria used for this test part. Select a Score Type and enter the minimum passing score in the Test Req Min Score field.

Note: The score types are defined during the Test History set up in Synergy SIS > Test History > Setup > Score Type Setup.

OR Select Performance Level(s) for all performance levels that are considered passing. OR Select the Pass Fail option that is considered passing .

Note: If more than one passing criteria is defined, the student is considered passing if they meet at least one of the types of the criteria defined. They do not have to match all defined criteria types.



9. Specify the grade or ranges of grades to which this requirement applies in the Grade Begin and Grade End fields. For example, the test may need to be passed by the end of the 10th grade so the beginning grade would be 11 and the end grade would be 12.

10. Click Save.

Reference: For more about Verified Credit and its use in calculating graduation requirements, please see the Synergy SIS – Course History Administrator Guide and the Synergy SIS – Course History User Guide .



IMPORTING TEST RESULTS If your district or school receives test results in electronic files, you can import them directly into Synergy SIS. You can import them using the Generic Data Conversion software (please see instructions in the Synergy SIS - Data Conversion Guide.) You can also import them using the Test Import function within Test History.

In order to import test results using Test Import, you must first create a Test Import Definition. In many cases, you will then use the same test import definition each time you receive results for the corresponding type of test.

Creating a Test Import Definition

1. Navigate to Synergy SIS > Test History > Setup > Test Import.

Figure 2.46 - Test Import Screen

2. Click Add. The Test Import screen opens.



Figure 2.47 - Test Import Screen, Adding an Import Definition

3. Enter a Test Import Definition Name.

4. Click the gray arrow next to Test Name. The Find: Test screen opens.

Figure 2.48 - Find: Test Screen

5. Enter search criteria.

6. Click Find. The tests meeting the criteria appear in the Find Result grid.

7. Select the test. The Test Name field populates with the selected test.

Figure 2.49 - Test Import Screen, Selecting File Layout Type

8. In the File Layout Type list, select whether the input file has character-delimited fields or fixed field lengths.

9. Click Save.

10. Enter appropriate data. Which fields appear depends on the File Layout Type of the test import definition and on your selections in various lists.

• Scores Per Row – whether scores are all in one row or each in its own row.

• Part Filter Start – For a fixed layout, if the test has multiple parts, the position in the row where the part to import starts.

• Part Filter Length – For a fixed layout, if the test has multiple parts, the length of the field that starts the part to import?



• Part Filter Column – For a delimited layout and one row per score, if the test has multiple parts, which column starts the part to import.

• Replace Type – whether existing data is updated or replaced.

• Delimiter – If the import file is a delimited file, the delimiter used.

• Custom Delimiter – If Delimiter is User Defined, the custom delimiter.

• Has Header Row – Check the box if the test import file has headers.

• Total Length of Row – For a fixed layout, the total characters in a row.

• Total Number of Columns – For a delimited layout, the number of columns in the data file.

• Test Date Import Type – date to use as the date of the test.

• Test Date Default – if Test Date Import Type is Default to Value, the date to use.

• Test Date Format – Specify the date format used in the import. Century (C), year (Y), month (M), and day (D) variables, along with delimiters can be used.

• Test Date Column – For a delimited layout, if the test date is contained in the import file, the column in which it appears.

• Test Date Start – For a fixed layout, the position in the row where the date of administration starts.

• Test Date Length – For a fixed layout, the length of the date.

• Test Filter Column – For a delimited layout, if more than one test is included in the file, which column starts the test to import.

• Test Filter Start – For a fixed layout, if more than one test is included in the file, the position in the row where the test name starts.

• Test Filter Length – For a fixed layout, if more than one test is included in the file, the length of the field that contains the name of the test to import.

• Test Filter Value – If more than one test is included in the file, the name of the test to import.

• Grade Level Column – For a delimited layout, the column number where the student’s grade level is stored.

• Grade Level Number Start – For a fixed layout, the position in the row where the grade level starts.

• Grade Level Number Length – For a fixed layout, the length of the grade level.

• School Code Column – For a delimited layout, the column where the school code is stored.

• School Code Number Start – For a fixed layout, the position in the row where the school code starts.

• School Code Number Length – For a fixed layout, the length of the school code.



• Pass/Fail Column – For a delimited layout, the column where the pass/fail indicator is stored.

• Pass/Fail Start – For a fixed layout, the position in the row where the pass/fail indicator starts.

• Pass/Fail Length – For a fixed layout, the length of the pass/fail indicator.

• SIS Number Column – For a delimited layout, the column where the SIS number for the student is stored.

• SIS Number Start – For a fixed layout, the position in the row where the student’s SIS number starts.

• SIS Number Length – For a fixed layout, the length of the SIS number.

• State Number Column – For a delimited layout, the column where the state ID for the student is stored.

• State Number Start – For a fixed layout, the position in the row where the student’s state ID starts.

• State Number Length – For a fixed layout, the length of the state ID.

• Student Test ID Column – For a delimited layout, the column where the Student Test ID is stored. This is only available if the district has enabled student test IDs.

• Student Test ID Start – For a fixed layout, the position in the row where the student’s test ID starts. This is only available if the district has enabled student test IDs.

• Student Test ID Length – For a fixed layout, the length of the student test ID. This is only available if the district has enabled student test IDs.

• Last Name Column – For a delimited layout, the column where the last name of the student is stored.

• Last Name Start – For a fixed layout, the position in the row where the where the student’s last name starts.

• Last Name Length – For a fixed layout, the length of the last name.

• First Name Column – For a delimited layout, the column where the first name of the student is stored.

• First Name Start – For a fixed layout, the position in the row where the student’s first name starts.

• First Name Length – For a fixed layout, the length of the first name.

• Birthdate Column – For a delimited layout, the column where the birthdate of the student is stored.

• Birthdate Start – For a fixed layout, the position in the row where the student’s birthdate starts.

• Birthdate Length – For a fixed layout, the length of the birthdate.

11. In the Row Definition grid:



• Select the Enabled option to include data.

• For a fixed layout, enter the Start position and the Length of each score field.

• For a delimited layout, enter Column number of each score field.

12. Click Save.

Configuring Translation of Raw Scores

You can configure the translation of raw scores to defined performance levels and to pass/fail status.

Translating Raw Scores to Performance Levels

1. Select the Translate tab.

Figure 2.50 - Test Import Screen, Translate Tab

2. Click Add on the Translate Performance Level grid. A new row displays in the grid.

3. In the Translate Value field, enter the raw score value you want the system to translate.

4. Select the Performance Level. 5. Click Validate Test Import Definition. A message indicates whether additional

setup is required or the test import definition is valid.

6. Click Save.



Translating Raw Scores to Pass/Fail Status



2. Click Add on the Translate Pass/Fail grid. A new row displays in the grid.

3. In the Translate Value field, enter the raw score value you want the system to translate.

4. Select the Pass/Fail status.

5. Click Validate Test Import Definition. A message indicates whether additional setup is required or the test import definition is valid.

6. Click Save.



Translating Grade Levels

You can also use the Translate tab to ensure that the grade levels on the test correlate with grade levels in the system.



2. Click Add on the Translate Grade grid. A new row displays in the grid.

3. In the Translate Value field, enter the grade level value on the test.

4. Select the Grade level in the system.

5. Click Validate Test Import Definition. A message indicates whether additional setup is required or the test import definition is valid.

6. Click Save.

Uploading a Results File and Importing the Results

1. Navigate to Synergy SIS > Test History > Setup > Test Import. 2. Select the Import Files tab.

Figure 2.53 - Test Import Screen, Import Files Tab

3. Click Add on the File To Import grid.

4. Select the file to import. The file information displays in the Files to Import grid.



Figure 2.54 - Test Import Screen, Importing a File

5. Click Import File. The Job Results screen displays the Import test and Import data files.

Figure 2.55 - Job Results screen

Chapter Three Test History Administrator Guide


Chapter Three: SECURITY


Setting Permission Levels ► Setting Security for Specific Screens ► Setting Security for Test History Reports ►

Test History Administrator Guide Chapter Three


SETTING PERMISSION LEVELS You can designate which staff members have the ability to add, modify, or delete test scores as a result of error, appeal, or parent requests. You can set security by test (e.g. A user can modify the SOL test but not the SAT). This affects the Student Test screen and the Assessments tab of the ELL screen.

Setting Default Permission Levels for Tests

1. Navigate to Synergy SIS > System > Setup > District Setup.

2. Select the System tab.

Figure 3.1 - District Setup screen, System tab

3. In the Test to Administer Default section, set the default permission levels in the Update, Add, and Delete fields.

4. Click Save.



Setting Permission Levels for User Groups 1. Navigate to Synergy SIS > System > User > User Groups.

2. Find or scroll to the appropriate user group.

3. Select the Security Settings tab.

Figure 3.2 - User Groups screen, Security Settings tab

4. In the Test to Administer Default section, set the default permission levels for users in this group in the Update, Add, and Delete fields.

5. Click Save.

Defining Tests a User Group Can Administer 1. Navigate to Synergy SIS > System > User > User Groups.

2. Find or scroll to the appropriate user group.


Figure 3.3 User Groups screen, Security Settings tab

4. Click Chooser on the Test to Administer grid.

5. Find and select the tests this group has permission to administer.



6. Click Select. The test displays in the Test to Administer grid.

Figure 3.4 - User Groups screen, Security Settings tab

7. Set the user group’s permission levels for this test in the Update, Add, and Delete fields.

8. Click Save.

Setting Permission Levels for an Individual User 1. Navigate to Synergy SIS > System > User > User. 2. Find or scroll to the appropriate user.


Figure 3.5 - User screen, Security Settings tab

4. In the Test to Administer Default section, set the default permission levels for users in this group in the Update, Add, and Delete fields.

5. Click Save.



SETTING SECURITY FOR SPECIFIC SCREENS The rest of the security for the screens discussed in this guide are defined by two options: the PAD Security screen and the Security Definition screen. Both screens are found under Synergy SIS > System > Security. How each of these screens works and how security is defined is covered in detail in the Synergy SIS - Security Administrator Guide. This chapter outlines where security is defined in the Security Definition screen.

Setting Security for the Objective Setup screen

The adding and editing of objectives in Synergy SIS > Test History > Setup > Objective Setup is controlled by this security node:

K12.TestInfo.Setup.TestDefObjective

The Performance Levels grid of the screen is controlled by this security node:

K12.TestInfo.Setup.TestDefObjLevel

Figure 3.6 – Objective Setup Screen

Setting Security for the Score Type Setup Screen

The main part of Synergy SIS > Test History > Setup > Score Type Setup is controlled by this security node:

K12.TestInfo.Setup.TestScoreDefinition

Figure 3.7 - Score Type Setup Screen



The detail screen of each score type, the Drop List Values, is controlled by this security node:

K12.TestInfo.Setup.TestScoreDefintionDrpVals

Figure 3.8 - Score Type Setup Screen, Detail Screen

The following security node does not provide a visible change in security on the screens:

• K12.TestInfo.Setup.TestScoreDefintionUI

Setting Security for the Test Definition screen

Each tab in Synergy SIS > Test History > Setup > Test Definition is controlled by a different security node or nodes. The Basic Information tab is controlled by this security node:

K12.TestInfo.Setup.Test

Figure 3.9 – Test Definition Screen, Basic Information Tab



The main screen of the Scores tab is controlled by this security node:

K12.TestInfo.Setup.TestScoreType

Figure 3.10 - Test Definition Screen, Scores Tab, Main Screen

The detail screen of the Scores tab is controlled by the node:

K12.TestInfo.Setup.TestScoreTypeLevel




The main screen of the Parts tab is controlled by two security nodes. The Test Parts section at the top is controlled by this security node:

K12.TestInfo.Setup.TestPart

The Performance Level section at the bottom is controlled by this security node:

K12.TestInfo.Setup.TestPerformanceLevelList

Figure 3.12 – Test Definition Screen, Parts Tab, Main Screen



The detail screen of the test parts is controlled by two security nodes. The Test Part and Test Part Details sections are controlled by the same security node that controls the Test Parts section in the main screen:

K12.TestInfo.Setup.TestPart

The bottom section, the Test Part Exception List, is controlled by this security node:

K12.TestInfo.Setup.TestPartScoreExcept

Figure 3.13 – Test Definition Screen, Parts Tab, Detail Screen



The Questions tab is controlled by this security node:

K12.TestInfo.Setup.TestQuestion

Figure 3.14 – Test Definition Screen, Questions Tab

The main screen of the Objectives tab is controlled by this security node:

K12.TestInfo.Setup.TestObjective

Figure 3.15 – Test Definition Screen, Objectives Tab, Main Screen



The detail screen of the Objectives tab is controlled by two security nodes. The Performance Levels section at the top is controlled by this security node:

K12.TestInfo.Setup.TestObjectiveLevel

The Test Questions section at the bottom is controlled by this security node:

K12.TestInfo.Setup.TestObjectiveQuestion

Figure 3.16 – Test Definition Screen, Objectives Tab, Detail Screen

The following security nodes do not provide a visible change in security on the screens:

• K12.TestInfo.Setup.TestObjectiveLevelUI

• K12.TestInfo.Setup.TestDefinitionUI

• K12.TestInfo.Setup.TestQuestionDetailUI

• K12.TestInfo.Setup.TestPartDetailUI

• K12.TestInfo.Setup.TestQuestionObjective



Setting Security for the Test Group Analysis screen

Synergy SIS > Test History > Setup > Test Group Analysis is controlled by three security nodes. Adding, deleting, and editing the test groups are controlled by this security node:

K12.TestInfo.Setup.TestGroupAnalysis

The Test Analysis Group Parts section is controlled by this security node:

K12.TestInfo.Setup.TestGroupAnalysisPart

Figure 3.17 – Test Group Analysis Screen

In the detail screen of each part, the Part Tests section is controlled by this security node:

K12.TestInfo.Setup.TestGroupAnalysisPartTest

Figure 3.18 – Test Group Analysis Screen, Detail Screen

The following security node does not provide a visible change in security on the screens:

• K12.TestInfo.Setup.TestGroupAnalysisPartTestUI



Setting Security for the Class Test Analysis screen

Synergy SIS > Test History > Class Test Analysis is controlled by this security node:

K12.TestInfo.ClassTestAnalysisGrid

However, since the data in this screen is not editable, this has a negligible effect.

Figure 3.19 – Class Test Analysis Screen


• K12.TestInfo.ClassTestAnalysisUI

• K12.TestInfo.ClassTestAnalysisPerformanceList

• K12.TestInfo.ClassTestAnalysisScoreTypeFilter



Setting Security for the Test Group Definition screen

Synergy SIS > Test History > Setup > Test Group Definition is controlled by the security node:

K12.TestInfo.Setup.TestGroup

Figure 3.20 – Test Group Definition Screen

The K12.TestInfo.Setup.TestGroupTest node controls the Part Tests grid and most of the Test Requirement Part Definition screen.

The K12.TestInfo.Setup.TestGroupTestDetail node also controls the test name, part, admin begin, and admin end fields on the Test Requirement Part Definition screen.

Figure 3.21 – Test Requirement Part Definition Screen

The K12.TestInfo.Setup.TestGroupTestPerfList node controls the Passing Performance Levels section on the Test Requirement Part Definition screen.



The K12.TestInfo.Setup.TestGroupTestPassList node controls the Pass/Fail Options section on the Test Requirement Part Definition screen.


• K12.TestInfo.Setup.TestGroupUI

Setting Security for the Test Import screen

Synergy SIS > Test History > Setup > Test Import is controlled by the security nodes:

K12.TestInfo.Setup.TestImportDef

K12.TestInfo.Setup.TestImportDef

K12.TestInfo.Setup.TestImportDefFile

K12.TestInfo.Setup.TestImportDefFileLog

K12.TestInfo.Setup.TestImportDefRow

K12.TestInfo.Setup.TestImportDefTeanslatePassFail

K12.TestInfo.Setup.TestImportDefTranslatePassFail

K12.TestInfo.Setup.TestImportDefTranslatePerfLvl

K12.TestInfo.Setup.TestImportDefUI



Setting Security for the Student Test screen

Synergy SIS > Test History > Student Test is controlled by this security node:

K12.TestInfo.StudentTest

Figure 3.22 – Student Test Screen

This security node also controls the Basic Information tab of the detail screen of each test.

Figure 3.23 – Student Test Detail Screen, Basic Information Tab



The Parts tab of the detail screen is controlled by this security node:

K12.TestInfo.StudentTestPartGrid

Figure 3.24 – Student Test Detail Screen, Parts Tab

The Objectives tab of the detail screen is controlled by this security node:

K12.TestInfo.StudentTestObjective

Figure 3.25 – Student Test Detail Screen, Objectives Tab

The detail screen of each objective on the Objectives tab is controlled by this security node:

K12.TestInfo.StuObjTestGrid

Figure 3.26 – Student Test Detail Screen, Objectives Tab, Detail Screen



The Questions tab of the detail screen is controlled by this security node:

K12.TestInfo.StuTestQuestionGrid

Figure 3.27 – Student Test Detail Screen, Questions Tab

The scores for the ELL and Early Childhood Educations tests, as outlined in the state data reporting guide, are controlled by the node K12.TestInfo.StudentTestPartScore.


• K12.TestInfo.StudentTestDetailUI

• K12.TestInfo.StudentTestUI

• K12.TestInfo.TestQuestionObjUI

• K12.TestInfo.StudentTestPart

• K12.TestInfo.StudentTestWaiver



SETTING SECURITY FOR TEST HISTORY REPORTS While report security options are available on the Security Definition screen, it is recommended to use only the PAD tree security to control access to reports.

Test History Administrator Guide Index


Index

Class Test Analysis screen setting security for, 61

Combination Test defining, 29 defining objectives, 31 defining parts, 31 defining questions, 31 defining score types, 31

Implementation Considerations, 5 Lookup Tables

modifying, 7 used in test history, 8

Navigation, 4 Objective Setup screen

setting security for, 53 Objective-Based Test

creating a definition, 22 defining, 21 defining objectives, 26 defining performance levels, 28 defining questions, 25 matching objectives to questions, 27

Overview, 4 Part-Based Test

defining NCLB performance levels, 16 defining score types, 15

Part-Based Test defining, 13

Part-Based Test defining parts, 17

Part-Based Test adding part details, 18

Permission Levels setting, 50 setting for individual users, 52 setting for user groups, 51 setting test defaults, 50

Score Type Setup screen setting security for, 53

Score Types setting up, 11

Security defining user groups permissions to

administer a test, 51 setting for Objective Setup screen, 53 setting for Score Type Setup screen, 53 setting for Test History reports, 67 setting for the Class Test Analysis screen,

61 setting for the Student Test screen, 64 setting for the Test Definition screen, 54

setting for the Test Group Analysis screen, 60

setting for the Test Group Definition screen, 62

setting for the Test Import screen, 63 setting pemission levels for user groups, 51 setting permission levels, 50 setting permission levels for individual

users, 52 setting permission levels for tests, 50

Student Test screen setting security for, 64

Test Categories adding subcategories, 10 defining, 9

Test Definition screen setting security for, 54

Test Definitions copying, 32 defining a combination test, 29 defining an object-based test, 21 understanding, 13

Test Group Analysis screen setting security for, 60

Test Group Definition screen setting security for, 62

Test Groups adding group parts, 33 adding test parts to group definition, 38 creating for analysis, 33 defining, 36 mapping group parts to test parts, 34

Test History Reports setting security for, 67

Test Import creating a definition, 41 importing results, 47 importing test results, 41 translating grade levels, 47 translating raw scores, 45 translating scores to pass fail, 46 translating scores to perfomance levels, 45 uploading results file, 47

Test Import screen setting security for, 63

Tests defining which user groups can administer,

51 importing results. See Test Import setting permission levels, 50

Tests Results importing. See Test Import



User setting permission levels for individuals, 52

User Group defining test administration secuirty, 51

User Groups setting permission levels, 51

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