SATURDAY 14 APRIL 2018

WINDSOR RESERVE, DEVONPORT, AUCKLAND

2.5KM, 750M, 200M

SWIMMER INFORMATION SHEET

OCEANSWIM.CO.NZ

CONTENTS

GEAR BAG CHECKLIST

TIMETABLE OF EVENTS

ON THE DAY

TIMING CHIPS

COURSE MAPS

SAFETY

CONTINGENCY

SPONSOR INFORMATION

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We have some important information for you as you get ready for the final

preparations for the King of the Bays event this Saturday. Please ensure you

read all of the below information to ensure your swim is safe and enjoyable.

Please ensure that you have completed adequate training and are in a fit and

healthy condition to take part in your chosen distance.

Expected water temperature is around 21° Celsius

Low tide will be at 12.01pm (0.9m)

WELCOME!

Your official Banana Boat New Zealand Ocean Swim cap that

must be worn on the day

Your timing chip and strap. Replacement and longer straps

are available from the Information Tent if required. This can

be worn on either ankle.

Swimsuit/Wetsuit

Goggles

Body Glide / Huub Luub (this is available for purchase from

the Information Tent)

Towel

Warm, dry clothes to change into after your swim

Your official Series drink bottle, or your own for water after

your swim

Bag tag – labelled clearly with your SURNAME

This On the Day Guide for vital information about the day

GEAR BAG CHECKLIST

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TIME ACTIVITY

8.30am Registration for the ‘I’m Going Long’ 2.5km opens at Balmain Reserve,

Cheltenham Beach

9.00am

9.20am

9.40am

10.00am

Prepaid buses depart from King Edward Parade, just along from the Devonport

Library to Balmain Reserve, Cheltenham Beach

10.35am ‘I’m Going Long’ 2.5km compulsory Event Safety Briefing

*BAG TRUCK IS NOW CLOSED READY TO DEPART FOR WINDSOR RESERVE

11.00am‘I’m Going Long’ 2.5km Event Start (8 wave starts approx. 45 secs apart)

Waves 1 – 8

11.30am Registration opens for ‘Torpedo’ 750m and ‘Banana Boat OceanKids’ 200m at

Windsor Reserve

12.40pm‘I’m Going Long’ 2.5km event cut off time

(1 hour and 35mins after last wave start)

1.00pm ‘Torpedo’ 750m compulsory Event Safety Briefing at Torpedo Bay

1.05pm ‘Torpedo’ 750m Event Start (5 wave starts approx. 45 secs apart)

Waves 1-5

1.45pm‘Banana Boat OceanKids’ 200m compulsory Event Safety Briefing on Windsor

Reserve

1.55pm

‘Banana Boat OceanKids’ 200m Event Start (3 wave starts approx. 30 secs apart)

Wave 1 – Banana Boat OceanKids Yellow Caps (11 & 12 year olds)

Wave 2 – Banana Boat OceanKids Yellow Caps (9 & 10 year olds)

Wave 3 – Banana Boat OceanKids Yellow Caps (7 & 8 year olds)

2.20pm Event Prize Giving at the band rotunda across the road from Windsor Reserve

3.00pm Series Prize Giving at the band rotunda across the road from Windsor Reserve

3.30pmPost Event Function at ‘Devon on the Wharf’, across the road from the event

site on Devonport Wharf, Queens Parade

TIMETABLE OF EVENTS

ON THE DAY

ENTRY CHANGES

To ensure results are as accurate as possible at prize giving there will be no changes to

participant data on event day. This includes wave changes and wetsuit changes.

Changes can be made up until online entries close at 5pm on Thursday 12 April. Please

email info@oceanswim.co.nz

SWIM PACK PICK UP

You may have selected to have your swim pack couriered (these were dispatched on

Monday 9 April on an overnight courier) or as a last resort, to collect your swim pack on

event day at the registration tent.

Event Registration for the ‘I’m Going Long’ 2.5km will be open from 8.30am at Balmain

Reserve, Cheltenham Beach. For the ‘Torpedo’ 750m and Banana Boat OceanKids 200m

swims, packs will be available to collect from our registration tent at the main event site

at Windsor Reserve, open from 11.30am.

Please note: If you have already received your swim pack via courier prior to the event,

there is no need to come and visit us at the registration tent. You are all set to go!

TOILETS

There will be both public toilets and portaloos available at the event site.

2.5KM ‘I’M GOING LONG’ SWIMMERS – BUS TRANSFER

An optional one-way bus transfer from King Edward Parade (just along from the

Devonport Library) to the 2.5km ‘I’m Going Long’ event start line at Balmain Reserve,

Cheltenham Beach is available for swimmers on the morning of the event. This gives

swimmers the option to park near the main event site/finish line area in Devonport and

then catch the bus to the start line. Buses will depart at 9am, 9.20am, 9.40am and 10am.

If you wish to travel on one of these buses, please purchase a bus ticket with your online

registration or by contacting us at info@oceanswim.co.nz or 09 486 0240 before 5pm

Thursday 12 April.

2.5KM ‘I’M GOING LONG’ SWIMMERS - BAG TRANSFER

There will be a free gear bag transfer service for all participants. Please ensure you only

bring a small bag along, packed only with essentials. Print your SURNAME clearly onto

the white bag label included in your swim pack and attach this to your bag. Bags will

need to be placed into the labelled cages at the event start area at Balmain Reserve, by

10.30am. Your bag will be transported to the main event site at Windsor Reserve, and

will be available for collection after your swim at the Bag Pick Up area. Please note, this is

an all care, no responsibility service.

BAG STORAGE AREA – WINDSOR RESERVE

An area designated for great bags will be available for all ‘Torpedo’ 750m and ‘Banana

Boat OceanKids’ 200m swimmers to store your bags in while you take part in your event.

Please note, this is an all care, no responsibility service.

CAR PARKING

2.5km ‘I’m Going Long’ Event Start Line Balmain Reserve, Cheltenham Beach –

there is minimal parking available, please be mindful of surrounding residents. We

suggest using the bus transfer option (information about this on previous page).

Main Event Site at Windsor Reserve - there is some on-street parking available for free

during the weekend (a time limit may apply).

ON SITE ACTIVITIES

HUUB will be onsite on event day, pay them a visit and get all of your swimming

supplies

Banana Boat will be roaming the event site ensuring you are well covered in sunscreen

Rehydrate with Loaded and refuel with a bunch of goodies as you exit the finish chute

after your swim

Hero Coffee will get you swim ready at the 2.5km ‘I’m Going Long’ event start line at

Balmain Reserve and Coffee Guy will be onsite at the main event site on Windsor

Reserve to help with your caffeine fix.

Grab lunch from Earthspot or Mama’s Dumplings, who will have a selection of mouth-

watering food to keep you going at the main event site on Windsor Reserve

RESULTS

Results will be posted to the www.oceanswim.co.nz website by 6.00pm on event day, if

not earlier. Your certificate will be available for download from the results page.

PRIZE GIVING & AWARDS

The King of the Bays event Prize Giving will take place by the band rotunda, across the

road from the main event site at approximately 2.20pm.

The Series Prize Giving will commence at the conclusion of the King of the Bays Prize

Giving at approximately 3pm.

SPOT PRIZES

Our generous sponsors have provided some great spot prizes, the winners of these

prizes will be drawn at the event prize giving. You must be there to win!

UNWIND WITH POST EVENT REFRESHMENTS!

Join us to celebrate a great day at ‘Devon on the Wharf’, Devonport Wharf, Queens

Parade from 3.30pm. A couple of the major spot prizes will also be drawn here but you

have to be there to win, don’t miss out on your chance!

LOST PROPERTY

Any lost property handed in will be available for collection from the Information Tent.

Any property which is not collected from here will then be kept for one week at

Quantum Events, after which time it will be given to charity. Contact us at Quantum

Events for lost property enquiries. Phone (09) 486 0240 or email: info@oceanswim.co.nz

TIMING CHIPS

You have an individual timing chip, assigned to you, included in your swim pack.

Remember to bring this with you on event day.

Fasten the timing chip securely to your ankle (with the supplied strap). Come and see

our team in the Information Tent if you need help with this.

If you choose not to participate in the event, please return the chip to the information

tent immediately at the event (or post it to Attention Ocean Swim, 2099 Pakowhai

Road, RD3 , Napier, 4183

If you lose your timing chip before, during or after your swim, you will be liable

for a replacement cost of $30.

Team members at the finish line will remove your timing chip.

If you had a Series Pass chip and velcro strap this season, these will be collected at the

end of your swim on Saturday too.

Please remember – if in doubt make sure you hear your timing chip beep and look at

the race clock as you cross the finish line.

COURSE MAPS

COURSE MAPS

SAFETY

While the event organisers have taken every reasonable measure to ensure your safety,

as a participant in the King of the Bays, you are responsible for your own safety and

enter this event at your own risk.

You are responsible for your own physical condition and are urged to train

appropriately for the event, be able to swim the full distance of your chosen event and

have open water swimming experience and, if required, have a medical check prior to

entry.

If you don’t have any support person coming to the finish line to cheer you on, we

encourage you to buddy up with a fellow swimmer in your wave group, organise a spot

to check in with each other at the finish area and give each other a high five for a job

well done!

EVENT RULES

You must be present (and ready to swim) at the event safety briefing

You must start the swim within the designated start area when you are instructed

to by event officials

You must stay on course as instructed in the safety briefing. If you fail to do so you

risk being asked to leave the water

Purposely obstructing other swimmers in the field is prohibited. Doing so will

result in disqualification at the discretion of the Event Director

Obey all lifeguards' instructions on the water and if asked to alter your course

please do so

Any competitor that appears incapable of completing the swim at any stage may

be withdrawn by the organisers, either before or during the swim

The Event Director's decision is final

Please read the full set of race rules before the event at:

http://oceanswim.co.nz/event-safety/

SWIM CUT-OFF TIMES

• ‘I’m Going Long’ 2.5km – the total cut off time is 1 hour, 35 minutes after the last

wave starts

• ‘Torpedo’ 750m – the total cut off time is 35 minutes

• ‘Banana Boat OceanKids’ 200m – the total cut off time is 10 minutes

CONTINGENCY COURSES

Decisions for all swims will be made by the Race Director in conjunction with the on water

safety team

‘I’m Going Long’ 2.5km Swim

In the event of weather or surf preventing the ‘I’m Going Long’ swim going ahead safely, the

swim will be changed to a shorter course at the same location. If this is the case, all

swimmers will be advised prior by email, text message, and on the Banana Boat New Zealand

Ocean Swim Series Facebook page and website.

‘Torpedo’ 750m and ‘Banana Boat OceanKids’ 200m Swims

In the event of weather that prevents the swimmers from being able to complete the swim

courses safely, the swims may be altered from the advertised courses to provide the safest

and most enjoyable swimming conditions.

Keep an eye out for your free Banana Boat race bag sample, and

the Banana Boat spray squad with games and sunscreen top-ups

on race day.

Show More FM how your swim went by tagging @morefmradio

into your instagram snaps - you’ll also go in the draw to win

waterproof headphones!

Share a photo on your Facebook or Instagram page of yourself on

event day at the Jetstar Marquee or with Jetstar staff, tag in “Jetstar

NZ” and receive some awesome Jetstar gifts. Just show the Jetstar

staff your awesome pic!

If you are interested in swimwear that boasts performance quality

and durability, then check out the great range of HUUB wetsuits,

swimwear, accessories and clothing online or onsite at the event.

Use code OSS17 to save 10% on any purchase!

Broderick Print and Design are proud to be the official printers of

the New Zealand Ocean Swim Series. They provide your complete

print solution under one roof. Send any of your print business their

way and you could score yourself a free Series drybag and pair of

goggles! Contact Jonny today on:

09 443 6758 or jonny@broderickprint.co.nz

Good luck and don’t forget to grab your Loaded Sports Drink at

the finish line to help you to recover from your swim and replace

those lost electrolytes.

SPONSOR INFORMATION