swfln: creating online collaboration & discussion
TRANSCRIPT
VIRTUAL COLLABORATION: GOING DIGITAL WITH GROUPS
AGENDA Cloud Storage and Sharing Online Communication Online Collaboration Tools Synchronous Resources Tips & Tricks
CLOUD STORAGE AND SHARING TOOLS
CLOUD STORAGE
FEATURESDesktop, Web, App-Based
Store filesShare files/folders via link & email
Request FilesCreate “Public” photos, videos &
documentsLink directly to files for embedding
http://Dropbox.com
HTTPS://HANGOUTS.GOOGLE.COM/CALL/MQOXUELONZE4VPSP6RUVZSOYYQE
FEATURESPhoto Sharing1TB of space freeCreative Commons Licensing Available (Or not)Photo-editingEasy Social Media Sharing
Image: flick https://goo.gl/p6gLt5
FEATURESNo account NeededPhoto Management with accountProvides Links for: Direct, Embed & More
Image; http://imgur.com/EFgz5G5 Site: http://imgur.com/
SHARE LARGE FILES & PRESENTATIONSSlideshareSpeakerDeckWikiSend
Source: http://goo.gl/hontp
WHAT ADDITIONAL SERVICES DO YOU USE? Icloud YouTube
ONLINE COMMUNICATION WITH SOCIAL MEDIA
FACEBOOK GROUPS Everyone is already there Threaded discussion/easy sharing
PINTEREST Shared Boards – Create visual space for brainstorming with a group.
ONLINE COLLABORATION TOOLS
DRIVE Track revisions Work-Offline Live Chat & Commenting 15 GB Free Notification Alerts Sharing Levels can be customized
Sample Dochttps://goo.gl/eLzj0W
Create Notes Share to groups, people or through links
Live chat Best for groups 3-4 Everyone must have a Evernote Account
WHAT SERVICES DO YOU USE TO SEND/SHARE DOCUMENTS?
PBWORKS Free Wiki software for non-commercial use
View/Edit: swflncollaboration.pbworks.com
WORDPRESSFree sites @Wordpress.com
Wordpress.com set for approved users and/or publicvirtualcollaboration.wordpress.com
TEAMS
HIPCHAT
SLACK Message Boards File Sharing Direct Messaging Desktop Notifications Create a Channel for your workgroup
Free v Pay Service Plans
https://collaborateworkshop.slack.com/
SYNCHRONOUS TOOLS
GOOGLE HANGOUT
Hangout OnAir: https://plus.google.com/hangouts/onair
FEATURES All OS: phone, desktop, web Up to 25 people Business Manager Recording Feature
UBERCONFERENCE No PINs for Organizer Up to 10 callers Recording Mobile Access Best hold music ever Use chrome for additional resources
JOIN.ME
Click icon to add picture
Up to 10 peopleSimple and free to use
ADOBE CONNECT
GOTOMEETING/ GOTOWEBINAR
25/100 attendees Custom fields & statistics webcam
TIPS Software should allow all attendees to manage own mics
Schedule sound checks 24 hours before first meeting
Pass screen control to speaker
DOS AND DON’TS OF WEBMEETINGS• Don’t multitask• Login Early• Have files you need open and ready• Mute Mics when not speaking
APP & ONLINE TOOLS
DOODLE
doodle.com/Try my poll: http://doodle.com/poll/bhq2uds4qiht7xxg
POLL EVERYWHERE
Take a Poll: https://PollEv.com/dianasilveir878 See Results: https://goo.gl/j4GU2Z
TRELLO Keep track of multiple issues/deadlines
ROWSHARE Keep track of:• task assignments• due dates
SKITCH Annotate and Share: Maps Websites Images
WHAT ARE YOUR GO-TO ONLINE TOOLS?
https://discordapp.com/
TIPS & TRICKS
IN THE BEGINNING, DECIDE: Collaborative Working Space Meeting Software Meeting Schedule Expectations
BEFORE A MEETING• Send agendas at LEAST 24 hours in advance• Appoint a facilitator and a back-up• Have a tech support attendee
DURING VIRTUAL MEETINGS• Be EARLY. • Test Your Technology• Before you start – introductions• Do not multi-task• Self-Mute when not speaking• Slides should move faster than in-person• Keep within allotted time
RECORD? YES OR NO? Hosting Options:• Vimeo• You Tube• Google Drive
WEBCAMSPros• Webcams create a more
personal, interactive experience
Be careful: • Do not: Eat, Drink• Can be distracting• Beware of background• Can cause bandwidth issues
ASK QUESTIONS …and wait for answers
DEADLINES & FOLLOW- UP
SET EXPECTATION What do you expect?
AT THE END OF A MEETING Assign/Restate all tasks Set Deadlines (before the next meeting)
Create next meeting Agree to in-between communication tools
Share notes/minutes within 24 hrs
WHAT DO YOU EXPECT?
WHAT ARE YOUR TIPS & TRICKS?
Soundcloud
WHAT WAS THE BIG IDEA FROM TODAY?
WHAT WAS YOUR BIGGEST SURPRISE?
WHAT’S YOUR BIG QUESTION?
http://tinyurl.com/zcnrlk4
