swan member’s quarterly meeting
DESCRIPTION
September 12, 2013 Glenwood-Lynwood Public Library District. SWAN Member’s Quarterly Meeting. SWAN Director’s Report Overview. Projects Completed June - August 2013. ILS Search Update. 5 Proposals received: Equinox Innovative Polaris SirsiDynix VTLS - PowerPoint PPT PresentationTRANSCRIPT
SWAN Member’s Quarterly Meeting
September 12, 2013Glenwood-Lynwood Public Library District
SWAN Director’s Report Overview
Projects completed June - August 2013
ILS Search
Strategic Plan Update
Upcoming Projects
Projects Completed June - August 2013
ILS Selection Progress• See Quarterly packet info
Network Infrastructure• Domain Name Changes Underway• 3rd Party Integration Changes Underway
Prep for Millennium Upgrade R20011.1.3• Test Server Millennium Upgrade Scheduled
ILS Search Update
5 Proposals received: Equinox Innovative Polaris SirsiDynix VTLS
All posted online as Member’s Only documents
See “ILS Search” menu from SWAN website
ILS Committee Update
7 Task Force Groups formed CHAIR: library member LIAISON: ILS Committee member REPS: self-nominated & selected by ILS Committee
Meetings Underway Purpose of the Task Force Groups1. Understand RFP Questions2. Draft ILS Demonstration Questions3. Attend October Demos4. After Demos, Make a Selected Vendor
Recommendation to SWAN ILS Committee
ILS Selection & Task Force Groups
SWAN Member Libraries
77Members
SWAN Board
7 Reps
ILS Committee
9 Reps
Acquisitions
5 Reps
System Administrati
on6 Reps
Directors
5 Reps
OPAC
7 Reps
Cataloging
6 Reps
Reports
5 Reps
Circulation
7 Reps
Task Force Groups• 9 SWAN Staff• 6 Library Directors• 35 Library StaffTotal 50 people!
ILS Committee Update
Guidelines Reminder for All SWAN Libraries: 5 Proposals now posted on SWAN
website Do not share with anyone outside your
library If any vendors contact you or ask
questions, refer to Aaron Skog Avoid bias or giving a vendor a “leg up” Past tactics for consortia include letters
from current vendor, out-of-the-blue phone calls
Network Changes
Completed:Memo #1: Introduction & Overview of
project, goals, new email list of IT contacts shared
Memo #2: New Millennium installer with R2009B.1.5 & Hostname: 1 week deadline to complete
Shutdown old MLS/SWAN websitePrepare SSL certificatesMemo #3: Email List Migration
Network Changes: What’s Next?
Upcoming 8 Memos Memo #4: List new websites using
*.swanlibraries.net domain Announce new internal IP address Steps for 3rd Party Self-checks Q&A Meeting closer to network cutover
Two meetings Recorded for later viewing online
Network Changes: How Can I Find Out More?
SWANTech website
Memos archived
Installer information FAQ’s
Millennium R2011 Upgrade
Elmhurst Update
Starting Aug 19th, Elmhurst patron holds
blocked, Ptypes
converted
Last day on SWAN
September 2nd
Checking in SWAN library
material until mid-
Oct
THE END
Strategic Plan: Goals
•See “SWAN STRATEGIC PLAN 2013-2015 PROGRESS REPORT: YEAR-ONE” in Quarterly Packet•Available on SWAN Website•Monthly Board Reports•Progress Report Each September
9 Goals Total,
Underway in 3-
year Plan:
SWAN Strategic Plan: GoalsGoal #1: Recommend direction for SWAN
integrated library system (ILS) platform
Goal #2: Utilize new SWAN Research &
Development staffing position to allow SWAN
to investigate new features and services
Goal #3: Build a robust infrastructure for
integrated access to electronic content,
resources, and providers
Goal #4: SWAN will research and analyze the current environment and make recommendations on a new model. We will
build a coalition for change across the state.
Goal #5: SWAN will have completed a cost-benefit
analysis of member needs resulting in the development &
implementation of centralized consortia
services.
Goal #6: Encourage library director &
administrator participation
Goal #8: Enhance patron’s’ use of SWAN and support of SWAN
Upcoming Projects Sept - December
Complete Network Changes Old MLS domain must end (mls.lib.il.us) Move to independent network within RAILS
data center (currently mixed in with RAILS Burr Ridge office network)
Ensure integration of 3rd party services Complete external & internal IP address
changes
Upcoming Projects Sept - December
Millennium Acquisitions workshop: October
Geared to SWAN libraries already licensed
59 licensed: 15 using, 44 possible
User-centered approach
Hands-on, Using Scenarios
Stress-free
Upcoming Projects Sept - December
SWAN Support Website Highlight
SWAN Quarterly Password Change
OLD METHOD Stop Using the URL:
http://204.120.131.105/director/
DISCONTINUED
NEW WEBSITE METHOD Use the
support.swanlibraries.net website
Works from any browser, anywhere
SWAN Meetings 2013
October 8 COTW: CANCELLED November 12 COTW: Midlothian Quarterly Dec 5: Prairie Trails Public
Library District
End of Executive Director report Look for this presentation here:
http://support.swanlibraries.net/gov/meetings