sustainability at asu: here – there – and everywhere€¦ · sustainability at asu: here –...
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green event planning
sustainability
Betty Lombardo, USP
Katie Schumacher, ASU Zero Waste
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agenda
green event
practices
certification process
operations &
logistics
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green event:
reduce negative
environmental and
social impacts
increase positive
economic effects
Green Event Program
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1,600 ASU events per year:
meet community expectations
expresses our sustainability values
serves as a leader for positive change
increases sustainability awareness
Green Event: Benefits
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process
download checklist
bronze, silver or gold
certification?
email completed
checklist to
sustainabilitypractices
@asu.edu
receive certification
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Problem Saving the Document?
Try Again. Check to see it is saved
Print, complete and scan or take photo of
completed doc
Call Betty who will be happy to complete the
checklist with you over the phone. 480-965-9330
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Avoid:
- Styrofoam
- Disposable Water Bottle
Include:
- Recycling
Mandatory Requirements
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Attendees are
asked to help meet
recycling and event
sustainability goals
General Practice Items
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Attendees are engaged in a
sustainability activity or
demonstration
Vendors of goods and
services are committed to
sustainability practices
Supplies are purchased in
bulk
General Practice Items
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Recyclable service ware is
used (if washable service
ware is not)
Serving trays and dishes
are reusable
Sustainable centerpieces are
used
Event uses unbleached or
chlorine-free paper
products (like coffee filters
and napkins)
Food Services
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Large beverage-serving
containers are used
Attendees are educated
about sustainable foods,
when served
Event serves locally
grown/produced, in-season
food, or organic food
Event is catered by a
vendor committed to
sustainability practices
Food
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Online event registration medium
and email are used to manage
invites and RSVPs
Event guides/agendas/programs
are posted online prior to the
event or distributed electronically
Sustainability terms or concepts
are displayed at the event
Name tags, supplies, artwork,
and decorations are reused
from previous events
Marketing Communications
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Printed materials are provided by
request only
Printed materials are printed
double-sided
Printed materials are printed
using vegetable-based ink
Signs, posters, and banners are
printed without a date so that
they may be reused
Printed Materials
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Promotional products are
made from recycled or
recyclable materials
Promotional products were
purchased from a local
Farmer’s Market
Speaker was given a
sustainable gift
Gifts or favors are made
using sustainable materials
Promotional Items
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Often, ASU events require no travel at all, but if your event requires
transportation of supplies, event organizers, or VIPs, use alternative
transportation if possible
Electric, Zipcar, or hybrid vehicles are used.
Public transportation is encouraged
Travel
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Event planning staff set sustainability goals or objectives and
assigns duties
Event staff attended a sustainability training session.
https://sustainabilityeducation.asu.edu/
Department announcement, ASU News article
Post event meeting held
Staffing and Planning
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Examples:
We are not providing T-shirts or promotional items.
Memorabilia and signage are date-less and used year after year.
We will have a display on Biofuels
Innovation Credit
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Your certification level is determined by how many boxes you have
checked:
GOLD level is achieved with 32 or more boxes checked
SILVER level is achieved with between 16 to 31 or more boxes
checked
BRONZE level is achieved with between 8 to 15 or more boxes
checked
Certification
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Email the completed Green Event
Program certificate application to
University Sustainability Practices
will issue a Green Event certificate
upon receiving and approving the
completed checklist
Thank you for all of your time and
effort to host a “GREEN” event!
Application
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Certification
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Operations
and
Logistics
• Pre
• During
• Post
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Pre Event
1. Know your: – Location
• Inside
• Outside
– Size and scale
• Anticipated waste
• Volunteers (bin guards)
• Tempe Staff BBQ example
– Material
• Consider vendor materials
• Common landfill items
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What about
composting?
• Only in the MU
• Only with Aramark
• Other locations as
program expands
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Pre Event
2. Submit Forms
30 days prior to event
• Facilities Management
– Waste removal (inside or outside)
• Moving and Event Services
– Bins
• Catering
– Green bin
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During Event
• Make announcements
– What goes where
• Bin guards
– Option for large events
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Post Event
• Clean-up
• Everyone plays a role!
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Resources
• Facilities Management
– https://cfo.asu.edu/fdm-requests-for-service
• Moving and Event Services
– https://cfo.asu.edu/fdm-moving-event-services
• Aramark
– http://sundevildining.asu.edu/catering
• Office of Special Events
– https://outreach.asu.edu/events/
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green event planning
questions
sustainability
[email protected], USP
[email protected], ASU Zero Waste