surrey docks handbook policy, procedure and process · christ apostolic church surrey docks...

CHRIST APOSTOLIC CHURCH

SURREY DOCKS

HANDBOOK

Policy, Procedure and Process

CAC Surrey Docks handbook

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Table of Contents 1 STORY ................................................................................................................... 3 1.1 Introduction ......................................................................................................... 3

Policy ............................................................................................................................ 3 Procedure ...................................................................................................................... 3 Intended audience ......................................................................................................... 3 Goals and Objectives of handbook................................................................................. 4 Scope ............................................................................................................................ 4 Policy Creation Lifecycle ................................................................................................ 4 Handbook Update .......................................................................................................... 4 Annex ............................................................................................................................ 4

2 STATEMENTS ........................................................................................................ 5 2.1 Church Aim ......................................................................................................... 5 2.2 Church Objective ................................................................................................ 5 2.3 Vision Statement ................................................................................................. 5 2.4 Mission Statement .............................................................................................. 5 2.5 The Tenets of CAC ............................................................................................. 5 2.6 Church History .................................................................................................... 6 3 STRUCTURE .......................................................................................................... 7 3.1 Governance ........................................................................................................ 7 3.2 Ministers ............................................................................................................. 7

Ordination ...................................................................................................................... 7 Church Membership ...................................................................................................... 7 Bands ............................................................................................................................ 7

3.3 Voluntary Church Workers .................................................................................. 8 Governance Meetings: ................................................................................................... 9 Appointment and Tenure of Office.................................................................................. 9 Conflict of Interest .......................................................................................................... 9 Confidentiality Agreement ............................................................................................ 10

3.4 Committees ....................................................................................................... 10 Building Maintenance Committee ................................................................................. 11 Asset Management ...................................................................................................... 11 Anniversary ................................................................................................................. 11

4 Staffing ................................................................................................................ 12 5 STANDARDS, OPERATIONS, POLICIES AND PROCEDURE ............................ 13 5.1 Church Service / Events .................................................................................... 13

Sunday School ............................................................................................................ 13 Bible Studies ............................................................................................................... 13 Weddings .................................................................................................................... 13 Naming Ceremony ....................................................................................................... 15 Baptism ....................................................................................................................... 15 Discipleship Class ....................................................................................................... 15 Holy Communion ......................................................................................................... 15 Funeral ........................................................................................................................ 15

5.2 COUNSELLING ................................................................................................ 16 5.3 COMMUNICATION ........................................................................................... 16 5.4 OUR RECEPTION ............................................................................................ 17

Ushering ...................................................................................................................... 17 Protocol Team ............................................................................................................. 17 Hospitality .................................................................................................................... 17 Visitors ........................................................................................................................ 17

5.5 HEALTH AND SAFTY, SAFE GUIDING AND SECURITY ................................ 17 Safeguarding (Child Protection) ................................................................................... 18 Security ....................................................................................................................... 18 Church Trips/Outings ................................................................................................... 18 Fire Safety ................................................................................................................... 19 First Aid Training (Accessible First Aid Boxes) ............................................................. 19


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Incident Management (including recovery & emergency).............................................. 19 Service Continuity ........................................................................................................ 19 Evacuation policy ......................................................................................................... 20

5.6 CHURCH FACILITIES ...................................................................................... 20 Building /Premise Management ................................................................................... 20

5.7 ETHICS............................................................................................................. 23 Confidentiality .............................................................................................................. 23 Privacy ........................................................................................................................ 23 Data Protection (inc Personal Data & Data Retention) .................................................. 23 Equality and Discrimination .......................................................................................... 23 Our values ................................................................................................................... 24 Social Media Policy...................................................................................................... 24 Conflict Management ................................................................................................... 24 Legal matters ............................................................................................................... 25

5.8 FINANCE/BUDGETARY CONTROL ................................................................. 25 Honorarium ................................................................................................................. 25

5.9 DOCUMENTATION AND RECORDS ............................................................... 26 6 THE Ws ................................................................................................................ 27 6.1 The Strategic Leadership .................................................................................. 27 6.2 WELFARE ........................................................................................................ 28

Welfare Objectives ...................................................................................................... 28 Welfare Additional Information ..................................................................................... 29

6.3 WORSHIP ......................................................................................................... 30 Worship Objectives ...................................................................................................... 30

6.4 WORD .............................................................................................................. 32 Word Objectives .......................................................................................................... 32

6.5 WITNESS ......................................................................................................... 33 Witness Objectives ...................................................................................................... 33 Witness Additional Information ..................................................................................... 34

6.6 WARFARE ........................................................................................................ 35 Warfare Objectives ...................................................................................................... 35

6.7 Works ............................................................................................................... 37 Works Objectives ......................................................................................................... 37 Sectional Ministries – Additional Information ................................................................ 39

7 FORMS AND TEMPLATES .................................................................................. 42 8 Appendix ............................................................................................................. 59


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1 STORY

1.1 Introduction

Policies discussed here are general statements of direction and purpose that allow the Church to exercise good judgment in the daily operation of the church and promote the efficient use of resources in the congregation. It lists routine duties and answers questions that arise as duties are performed. The procedure section where applicable, gives step by step instructions for performing each task. This handbook is designed to help our leadership with the effective management of our church with decision-making, and with accountability. It contains information that will facilitate our management of legal risks and help us shield our church and its leaders from possible litigation. The Constitution of CAC Worldwide and Constitution of CAC Surrey Docks govern all policies contained herein. The CAC Surrey Docks Constitution supersedes all departmental policies. This handbook and policy statements shall be subject to interpretation in a manner that is consistent with the Church Constitution. This handbook also supersedes any previous handbook and/or written or unwritten policies. CAC Surrey Docks reserves the right to establish, administer, change or eliminate policies, guidelines, benefits and procedures at any time.

Policy

Policies explain what and why things are done, they define the authority required, boundaries set, responsibilities delegated, and guidelines established to carry out a function of the church. In other words, policies tell who does the task, why it is done, and, under what conditions it is done. Policies answer questions that arise during unique circumstances. Policies provide uniform treatment of a situation, thus achieving continuity of operation. Policies take personalities out of the picture. Decisions are based on the church policy not on the individual, and each situation is treated the same.

Procedure

Procedures explain how a task is done. A detailed listing is made of each step taken to complete the process. A step by step description of the process is used to complete the job. Policies and procedures are not meant to be restrictive, but to offer parameters within which we may organize and develop our common life and witness to the Gospel. We hope that these reflect our understanding that we are a faith community grounded in a covenant relationship with God and with one another that allows all to grow into full maturity. Our policies and procedures will also reflect our church’s vow to strive for justice and peace and to respect the dignity of every human being. It is hoped that every member will help in the continued development of these covenant agreements that grow out of the Constitution of CAC, our vision and mission statements and core values as well as the continued work of our Council and Ministry Leaders.

Intended audience

This handbook is produced only for the use of CAC Surrey Docks’ Council, Pastors, Evangelists, Deacons, Deaconesses and all workers and the congregation.


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Goals and Objectives of handbook

Help the church leadership with decision-making Help the church leadership with accountability (i.e., trustworthiness, dependability, reliability,

independent action etc.) Help us manage legal risks and protect us and our church from litigation.

Scope

The handbook covers Story Statement Structure Standards Summary

As it relates to CAC Surrey Docks, full details of scope cover is in the table of content

Policy Creation Lifecycle

Identify - A policy need is identified Draft - A draft is created and input sought from those most affected. Review - Reviewed by the Church Council and relevant stakeholder Approve - Presented to the Church Council for approval. Distribute - Policy is distributed and added to the handbook.

The policy may be reviewed or withdrawn by the Church Council.

Handbook Update

The Policy Handbook will be reviewed annually. All proposed revisions must be approved or amended by the Church Council and minute. - Revised policy statements will be issued to all handbook holders using print or electronic

means. The person responsible for maintaining the handbook and any policy statements held on the Internet, local area network or stand-alone PCs will keep a current list of all handbook holders.

- Operational leads and other equivalent leaders are owners of this handbook and responsible for identifying updates for their sections.

Annex

Several Church documents have been referenced in this handbook and collated as a supplement available from the Church office as Annex to CAC Surrey Docks handbook.


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2 STATEMENTS

2.1 Church Aim

For advancement of the Christian faith and the spread of the gospel, of our Lord Jesus Christ.

2.2 Church Objective

For the advancement of religion by: 1. Propagating of Christianity as laid down in the Holy Bible purely in accordance with the great

prophetic revelations of our Lord Jesus Christ to the late Apostle Ayodele Babalola which led to the great revival of 1930 in Ilesha, Nigeria.

2. To organise revivals, Bible school, Christian fellowship and service. 3. To promote the spiritual teaching and the maintenance of the doctrines of Jesus Christ

especially as revealed to the late Apostle Joseph Ayodele Babalola. 4. To promote the observance of these doctrines and others which give Christianity expression

substance and meaning in the eyes of the world. 5. To support Ministers, Evangelists and all other Christian workers or organisations engaged in

any aspect of the Christian Ministry.

2.3 Vision Statement

"Empowering souls and imparting lives." The Biblical basis of this, is Luke 4:18-19.

2.4 Mission Statement

The Mission statements are derived from Matthew 18:18-28 and Acts 2:42 and anchored on five ministerial fields tagged; '5 Ws' namely: Witness, Worship, Word, Welfare and Warfare. These are as presented and expained below:

1. Word: To build a Pentecostal Church of dedicated and matured believers who are dynamic,

walking in the fruit of the Spirit and demonstrating the gifts of the Holy Spirit through the

application of God’s word.

2. Worship: To raise up winners, full of joy, holiness and assurance of salvation, irrespective

of their age, gender, colour, education, cultural or socio-economic status.

3. Welfare: To put into operation practical, purposeful, spiritual and community oriented

programmes/ministries.

4. Witness: To penetrate and saturate Great Britain, Europe and the rest of the World with the

Gospel of Jesus Christ.

5. Warfare: To maintain and to keep the unity of the Body of Christ with other Bible-believing

Church of Christ in our environment and around the world. (To raise people who love prayer

and are committed to praying both privately and publicly).

2.5 The Tenets of CAC

The CAC derives its doctrine from the Holy Scriptures, sermons, cooperation with other churches, and beliefs of the founding fathers and mothers. The Tenets of CAC are the Biblical truths which we must hold and maintain. CAC accepts the teachings of the Bible in its entirety, the Tenets are not intended to replace the Bible. They are necessary to guard against false teachings in a world of shifting morals and beliefs (II Pet 2: 1, Titus 1: 11).


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1. The unity of the Godhead and the Trinity of the persons therein. 2. The utter depravity of human nature, the necessity for Repentance and Regeneration and

the Eternal Doom of the finally impenitent. 3. The Virgin Birth, Sinless life, Atoning Death, Triumphant Resurrection, Ascension and

Abiding Intercession of our Lord Jesus Christ; His Second Coming and Millennial Reign upon earth.

4. Justification and Sanctification of the Believers through the-finished work of Christ. 5. The Baptism of the Holy Spirit for Believers with signs following. 6. The Nine Gifts of the Holy Spirit for the edification, exhortation and comfort of the Church

which is the Body of Christ. 7. The Sacraments of Baptism by Immersion and of the Lord’s Supper. 8. The divine inspiration and authority of the Holy Scriptures 9. Church Government by Apostles, Prophets, Evangelists, Pastors, Church Teachers and

Elders/Deacons. 10. The possibility of falling from Grace. 11. The obligatory nature of Tithes and Offerings. 12. Divine Healing through obedience to the command of our Lord Jesus Christ and Faith in His

name and merits of His blood for all sickness, disease and infirmities. 13. Faith in God, the Jehovah Jireh to supply all financial needs. See Annex to CAC Surrey Docks handbook

2.6 Church History

In the early part of the year 1918, a prayer band was formed at the Saint Saviour’s Anglican Church, Ijebu Ode. The early pioneers of this movement were J. B. Esinsinade, D. O. Odubanjo and Miss Sophia Odunlami, all of St. Saviours Anglican Church, Ijebu Ode, Nigeria. This group aimed at purifying themselves and the church. Around this time, a young man by the name; Joseph Ayodele Babalola, already called of God, was doing exploits in Odo-Owa. Filled with the spirit, his fervent new religious approach captured the attention of everyone. Christ Apostolic Church (CAC) was founded in 1928 and was led with great signs, outstanding wonders and unusual miracles by Apostle Joseph Ayodele Babalola who slept in the Lord in 1959. Hundreds of people, men and women started to identify themselves as the followers of the new prophet. Prominent among them were Messrs. Joshua Adeniran Medaiyese, Abraham Omotoso, John Oye Ajilore, Daniel Orekoya, Philip Bangbade, Emmanuel Omotunde, Peter Olatunji, J.S.B. Odusona, J.A Babatope, John B. Orogun, D.O Babajide, A.O Olutimehin, and a host of others. These people began to exercise same religious faith in their homes, towns and villages. CAC has remained at the forefront of global Pentecostalism since then. CAC Surrey Docks was carved out of CAC Seven Sisters and founded in 1987 under the inspirational leadership of Pastor N. O Adeusi AGS and Pastor E.O Medaiyese, the church has witnessed a solid and steady growth leading to the inauguration of branches. The five branches of Surrey Docks are strategically located in Welling, Leyton, Swanscombe, Hastings and Brussels. The detailed Church history is in Annex to CAC Surrey Docks handbook


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3 STRUCTURE

3.1 Governance

CAC Surrey Docks is led by several Godly leaders selected from the congregation for leadership direction, financial accountability, spiritual guidance, and Ministry implementation.

Board of Trustees Ministers’ Council Church Council Elders Treasurer Ministers Deacon/Deaconesses

The Church constitution in Annex to CAC Surrey Docks handbook gives more details on the roles The CAC Surrey Docks Worker hand book 2015 provides further givernance for workers and is at See Annex to CAC Surrey Docks handbook

3.2 Ministers

Ordination

Ordination is the act of setting one apart to an office of leadership within the Christian Ministry. The responsibility and authority to ordain rests exclusively with the church. It is a public act of commitment in the presence of God's people on the part of the man who gives evidence of his surrender to God's call. On the part of the church, this ceremony is an act of approval and not of bestowal. It is an acknowledgment that God has already gifted and called the individual to service. Although the church should not be hasty in ordaining any individual, it should joyfully participate in the ordination of a man

who has first proved himself in call, gift, and dedication.

All minsters are expected to live in accordance to Biblical principles and qualities, many of which are established in 1 Timothy 3 and Titus 2 and 3 Their morals and ethics should not be open to attack, and their reputations should be clear. They should be self-controlled, avoiding extremes. Their thinking should balance mind and spirit. They are the examples of leadership to Surrey Docks and representatives of the Church to the world.

Church Membership

Membership shall be open to both male and female members of the public, of all nationalities, who accept the teachings of Our Lord Jesus Christ and the Holy Bible as reinforced by the great revelations made by Our Lord Jesus Christ to the Late Apostle Joseph Ayodele Babalola. Admission shall be free without any obligation.

Bands

Band Membership

The Church shall be organized on the basis that should be devoid of nepotism, tribalism or racism, or discrimination based on wealth or lack of it.


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Members may join bands or be assigned to the band by the minister of God Full details of bands are contained in the Church Constitution. Creation of Bands The Church may create new bands as the need arises.

3.3 Voluntary Church Workers

Most of us know how essential volunteers are to making sure our church is effective as it need to be. Churches need to develop an ethos of valuing volunteers, but in order for churches to thrive, they would do best to raise volunteers who are leaders and choose leaders who have been volunteers. So, volunteers are a vital part of our church running smoothly. Something that makes them even more remarkable is that they often go unrecognized. Volunteers must be willing to humbly serve Christ and their brothers and sisters without ever expecting to shine in the spotlight. Whether a volunteer is overseeing an entire ministry, leading one small group, organizing donations to the church, lovingly caring for infants during a service, setting up chairs, or greeting guests with a smile at the door, volunteers are doing a key service for the church. The church could not function as it does without each and every one of them. Volunteer vs. paid? There is often a debate on this, but we believe churches ought to be hesitant in paying volunteers because it sends the signal that people should be paid for serving God. At CAC Surrey Docks we rely on workers who carry out their Christian service without financial remuneration. The CAC Surrey Docks District Workers Handbook has been produced as a guide and a reference point to the conduct of all the workers in CAC Surrey Docks District. It is informational and instructional and it governs all workers within the district. The Workers hand book supersedes all departmentally produced guidelines. In addition to the handbook, CAC Surrey Docks will also take guidelines below into consideration

Clarity about what a volunteer is being asked to do to assist the church. Thanking and appreciating volunteers is an important way of building relationships.

Sometimes this will be just a word, sometimes a thank you card for something particular, sometimes it could be a thank you celebration for a group of volunteers and some volunteers might appreciate a certificate thanking them for the number of hours that they have done in any given time. This can be particularly important for young volunteers, building a CV and wanting to provide evidence of what they have been doing. The type of certificate will depend on the volunteer but Microsoft Word and Publisher both have templates that can be adapted. Where human beings are involved, misunderstandings or challenges will inevitably arise. Recognizing this and dealing with difficulties well can help to build a strong team.

There are some formalities associated with working with those vulnerable, some of which (e.g. Safeguarding and Health and Safety) are legal requirements. Getting formalities in place that fit your context can be enormously helpful.

The church will support volunteers to develop.

One final note: Pastors and Church leaders should be cautious to never fall into believing that one volunteer role is better than another volunteer role, or valuing the volunteer who oversees the children’s ministry above the volunteer who takes out the trash. We are all humbly pouring ourselves out for others and for the church. Christ loves each of us equally.


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As His life and example teaches us, true leadership is not about achieving the highest, most glamorous position. It is about getting down on our hands and knees in the middle of the mess and washing others’ feet. Our church could not reach the people they reach without our incredible teams of volunteers and we thank God for them.

Governance Meetings:

A number of groups are set up in CAC Surrey Docks to assist the ministers in improving and implementing Church programmes / activities

Group Objective Members Frequency of Meeting

Chair & Secretary

Ministers’ Council meeting

To provide ministerial directive to the Church

All Minsters Every 3rd Sunday of the month

Pastor Oguntade

Bible Study facilitators

To review the materials for Wednesday bible study

All Bible college graduates and under graduates, and as directed by the leadership.

Monthly Every 3rd Sunday of the month

Pastor Oguntade Moyo Odufuwa

Church Council To provide administrative directive to the Church

Every 2nd Sunday of the month

Church Leaders’ Forum

All group and band leaders

1st Sunday of the month

Pastor Oguntade

Appointment and Tenure of Office

The Church has responsibility to appoint leaders to key areas within the Church and all operational leads.

The Church will review all serving Church officers on an annual basis and present/represent to the Church at the beginning of the year and pray for them.

All Church appointed leaders will serve a maximum of 4 years in any such post and can be moved around to other areas.

The Church authorities will consult with leaders in nominating succeeding team.

Conflict of Interest

Care will be taken in the operation and administration of the church to avoid any conflict of interest issues as well as properly documenting and disclosing related-party transactions, if any. It is not the intent of CAC Surrey Docks congregation, staff or family members of staff to financially benefit from providing services or related financial interactions between the congregation and church unless competitively justified and handled in an “arms-length” fashion. It is the policy of CAC that every Council Member, Officer, or Employee shall abstain from involvement, whether by voting or otherwise participating in the decision-making process, in those situations where they have or may have a conflict of interest.


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A conflict of interest is deemed to exist where: The person has a substantive interest, whether direct or indirect, in the matter at hand or the

other party(ies) involved; The person is either a Council Member Pastor, or employee of the other party(ies) involved;

or The person’s spouse, children, parent, or siblings are in substantive relationships with the

other party (ies) involved. In those situations where a conflict of interest does exist or has the potential to exist, any Council Member, Pastor, or Employee aware of such shall notify the Pastor or a member of the Council. Council Members, Pastors, and Employees are encouraged to participate actively in community and professional activities. Council Members, Pastors and Employees may not always be fully aware of all interagency involvement(s), they should inform the Senior Pastor of any intentions to participate in any activity that could potentially give rise to a conflict of interest.

Confidentiality Agreement

During the course of voluntary work with CAC Surrey Docks, members may have access to information of a sensitive and/or confidential nature. This information could be contained in church records or databases, correspondence with church members and others, inter-office memoranda, and other similar documents, conversations, or telephone calls. Workers of CAC Surrey Docks serve in a position of trust, and they have an obligation to the church and to those persons to whom the church ministers to see that the confidentiality of this information is strictly maintained and protected. The church maintains information about its current and past paid staff/employees, ministers, leaders, volunteers, members, visitors and affiliates, as well as information concerning the church’s business operations and processes. The information is considered confidential or sensitive. The church restricts access to information for legitimate business purposes and requires those who have access to information: to access information solely for a legitimate business purpose as-needed, and not disclose information to any individual, group, media or organization. Unauthorized use or disclosure, even if inadvertent, compromises both the employee and the church and seriously erodes the confidence of others without which CAC Surrey docks could not effectively minister. Confidential information must not be disclosed, duplicated or used by employees except as required in the performance of their duties with the church. Failure to adhere to these standards will result in disciplinary action up to and including termination. The employee's obligation to preserve the confidentiality of information acquired during their employment continues even after the church no longer employs them. The employee may not disclose, after separation of their employment, any information that they were not permitted to disclose during their employment. See section 5.7.3 on Data Protection

The District workers hand book governs the conduct of all workers See Annex to CAC Surrey Docks handbook

3.4 Committees

Generally, a committee of 5 – 12 church members in good standing, will be nominated to serve in a committee as deemed fit by the Council. The Church Council is empowered by the constitution to set any committee(s) that may be needed for any special task as it may deem fit, including and not limited to:


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Building Maintenance Committee

Responsibilities of a building committee include caring for the facilities used for worship, mission activities and fellowship. Members serving on the building committee have responsibility in an advisory role for routine maintenance of heating and plumbing systems, the buildings exterior, landscaping and the interior and health and safety issues. However, when capital improvements such as remodeling, rebuilding or renovation are involved, the building committee's work spans the entire project from a feasibility study to completion, including communication about its purpose and progress with the entire congregation.

Asset Management

See Annex to CAC Surrey Docks handbook

Anniversary

It is the responsibility of the Anniversary Committee to ensure a fun-filled package of events to mark the church anniversary. This is done between September and October of every year in CAC Surrey Docks.

The committee is expected to plan well ahead of the anniversary

Inform church members a full year in advance. Create a membership list to help with raising funds for the event. Designate a team to locate members using a master list, and other people’s resources. It is important for each committee member to work together to have a fun and well-organized

celebration! The church with invite the community as a great way to bring others into the church family

and share God’s WORD! Plan a schedule of activities for the celebration for a whole week with different activities taking

place every day. Secure outside speakers, children and the youth to participate in events. Advertise celebration activities in church bulletin. Provide anniversary souvenirs, ornaments, pens, T-shirt, notebook, magnet, bookmark, or

bags to mark the occasion. Feature music, plays, presentations and award prizes during the anniversary.

See Annex to CAC Surrey Docks handbook. Others

• The minsters and team leaders may also set up ad- hoc committees to support ministerial task as deemed fit within their area of operation.


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4 Staffing

CAC Surrey Docks will make every effort to locate applicants who are especially suited to the role and responsibility for which there is a vacancy, our desire is to have a common interest and dedication in serving Christ through the maximum development of our ministry work and staff. Employee Classifications Recruitment Application Process Job Description Person Specification  Training Induction Absences Pension: Grievance and Complaints

Are all covered in - Annex to CAC Surrey Docks handbook


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5 STANDARDS, OPERATIONS, POLICIES AND PROCEDURE

5.1 Church Service / Events

Our services will generically follow the standards and sequence of the CAC Service handbook where applicable; there may be deviations at the discretion of the Minister.

Sunday School

Sunday school is held every Sunday for both adults, youth and the children. The adult and the youth have their Sunday school programmes together in the church for approximately one hour. Sunday school teachers will study the CAC Sunday School teacher’s manual before teaching any class. Sunday school is a church-based forum where topics around the Christian faith will be brought up for discussions with the congregation. Sunday school will take place every Sunday between 11:00am and 12:00pm A minister oversees the ongoing management and structure around Sunday school.

Bible Studies

Bible Study is a weekly programme overseen by a minister every Wednesday from 7:00pm – 9:00pm. It is a Church forum where attendees discuss various subject matters and topics within the Holy Bible. Bible Study will not take place during certain special programmes, any changes made to the weekly running of Bible Study programme will be communicated to the congregation accordingly.

Weddings

God has ordained marriage as the covenant relationship between a man and a woman, CAC Surrey Docks will only recognize marriages between a biological man and a biological woman. It is our position that (Biblical) marriage is sanctioned by God and that it joins one man and one woman in a single, exclusive union. For this church, and those authorized by this church, to solemnize any other sort of civil union or marriage (e.g., “same-sex marriage”) would be a violation of our beliefs and faith. The Ministers and members of CAC Surrey Docks shall therefore only participate in weddings and solemnize marriages between one man and one woman. All persons desiring to be married at CAC Surrey Docks or by a member of our Pastoral staff shall be required to complete pre-marital counselling and guidance with one of our Ministers. Couples must be willing to abide by Christian conduct as set forth in the Bible for unmarried couples. We require and expect the couple to be actively involved in Church worship (here or elsewhere) and demonstrate their loyalty and belief in God the Father, Son and Holy Ghost.

(See templates for Marriage checklist) The Marriage team: Once a couple approach the Church with their intention to get married, they are interviewed

and then referred to the counselling and guidance team (G/Team).


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To prepare the couple for the new journey they are about to embark on, the G/Team will arrange a date and take the couple through a period of biblical teaching regarding relationships and marriage before they are married. Topics covered include

The team will provide a ‘friend of the couple’ to hand hold the couple through the various requirements and stages they will need to go through to fulfil both the Church and their own requirements for a successful marriage at CAC Surrey Docks.

The philosophy underlying the policies for weddings is that Christian emphasis be encouraged and that members relate the ceremony to Christian family commitment.

All weddings shall be scheduled on the master church calendar with priority being given to church members.

The Pastor, Staff, and the worship team are available upon appointment to assist in all weddings.

Guest ministers shall be approved by the Pastor. Guest organist shall be approved by the Music Minister.

The counselling team will endeavour to cover topics listed below

o Relationship o Transparency o Love o Finance o Forgiveness o Sex o In-laws o Determination /commitment o Respect o Salvation o Prayer o Preparation for the big day o Investments o Child bearing o Third party o Communication

o Any other businesses

5.1.3.1 What are the legal requirements for a church wedding?

You can marry in a church from the age of 18 onwards in a church wedding ceremony in England, Wales and Northern Ireland. If you’re aged 16 or 17, you will need your parents’ approval in England and Wales, but not in Scotland where it’s legal without consent providing there are two witnesses. Church wedding ceremonies must take place between 8am and 6pm and be witnessed by at least two people. You’ve probably heard about ‘having your banns read’ in connection to a church wedding – this is required before the marriage takes place as it signifies your intention to marry. Your banns will be read out in the church where each of you worship as well as in the church where you’re planning on marrying for three Sundays during the three months leading up to the wedding.

5.1.3.2 How far in advance should I book my church wedding ceremony?

It works the same way as booking a civil wedding ceremony in that places will get booked up months in advance. Talk to your Pastor or the church office as soon as possible, particularly if you’re hoping to marry in peak wedding season.


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5.1.3.3 How much does a church wedding ceremony cost?

There is a charge for getting married in the Church details will be discussed during the counselling meetings

(See Annex P for Marriage checklist)

Naming Ceremony

Naming ceremonies within CAC are held 8 days after the birth of the child at the Church or alternative location as agreed. In the case of extenuating circumstances regarding the child or parent’s health, arrangements can be made to have the ceremony at a later date. It is advised that the church is informed of this to allow enough time to book use of the church.

Baptism

We believe in baptism by immersion as a public profession of faith in Christ. It is symbolic of the

death, burial, and resurrection of Christ. It is a declaration to the world that we have died to sin

and have been raised with Christ to walk in newness of life. All believers in Christ, signifying new

life and devotion to Him as Saviour and Lord; at CAC Surrey Docks undergo baptism after

attending regular baptism classes, upon completion and further examination, candidates will be

recommended to the ministerial council for baptism.

Discipleship Class

Grower’s class is the natural progression from Baptismal class at CAC Surrey Docks and is held

every Sunday at the same time as baptismal class.

After attending regular growers’ class, upon completion and further examination, candidates will

be recommended to join the voluntary works within the Church.

For anyone to be a worker at Christ Apostolic Church Surrey Docks they MUST complete

Growers Class.

Holy Communion

Communion is a primary ongoing expression of remembrance and thanksgiving for the atoning

death and resurrection life of Jesus Christ. Communion consists of two elements: the bread and

the cup. These elements are symbolic of the Body and the Blood of Christ. Communion is a

memorial of Christ’s sufferings on the cross and a celebration of our salvation

The Church will serve the Holy Communion every last Sunday of the month and this will

commence immediately after the combined service.

Funeral

CAC Surrey Docks will be there to help you through one of life’s most difficult times. We will give support before, during and after the service, for as long as it’s needed. When a death occurs, the Pastor or Minister can be consulted immediately because he or she is uniquely equipped to give those Christian services the bereaved family needs at that time. There will be important decisions that the family has to make at this time that the minister is able to discuss objectively with love and compassion. The Minister will need to meet with the family also to arrange


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the funeral service. All Christ Apostolic Churches do not hold funeral services in their churches in which case the body of the deceased will not be allowed into the church. Services will be held at another premises or hall where the funeral will take place and the Pastors perform the funeral rites at the cemetery where the body of the deceased is kept.

5.2 COUNSELLING

CAC Surrey Docks is committed to the nurturing, protection and safekeeping of its members, it is the responsibility of each one of us to care for one another and to seek to help others when they are experiencing hardship or problems that, for the moment, seem beyond their ability to cope. Help provided may involve the use of counselling skills. Such counselling is provided free, informal, unstructured care and ministry relating to a particular concern of an individual seeking help of the church. There may be regular meetings with the person and records may be kept of issues discussed, where records are kept, the counsellor is encouraged to inform the counselee of the records of the counseling session. The Counsellor should also make the counselee aware of any limits of expertise and the areas of competence to provide counseling. The Counsellor should ensure to define the relationship and boundary Counsellors are expected to have received training in counselling skills from CAC and apply Biblical ethos in counselling. Pastoral counseling should only be on matters in which one is competent on by prior education, training and experience. All counsellors are encouraged to maintain their counseling skills through continuing education provided by CAC.

5.3 COMMUNICATION

At CAC Surrey Docks, we appreciate the importance of effective communication within the church and the essential role that media can play in providing different avenues of spreading the gospel and marketing. We are committed to protecting the identity of our congregation from the media on church property, unless specifically stated otherwise. In order to achieve this, the following policies shall be implemented (this does not apply to media or video recorded by members of the church):

1. Any person from the media seeking to conduct an interview and/or any outside organization requesting a speaker from the church shall be directed to the Church Council.

2. Any person or department wishing to contact the media on behalf of the church must first obtain approval from the Church Council.

3. In the event any person from the media seek to take pictures, videos or conduct interviews with members of the church during service or on church property, they must put their reasons in writing to the Church Council and await an outcome.

4. All church members shall be informed of any media presence prior to the service or event. 5. No visual images shall be recorded, and no pictures shall be taken by any member or non-

member of the church during Holy Communion service. Members are unable to take pictures or recordings without pre approval.

6. CAC Surrey Docks will accept for any church publication only those advertisements that are in good taste and respectful of our community with the final approval of this being from the Church Council.

7. Material published on the Church’s website shall identify individuals only where appropriate and then, only with their permission. Permissions will be obtained from the individuals concerned prior to publishing personal information such as home or work addresses, email addresses and phone numbers.

8. No messages with derogatory or inflammatory remarks about any individual’s race, age, disability, religion, national origin or physical attributes shall be transmitted through the church’s email or internet system. This is inclusive but not limited to any abusive, profane, or offensive language.


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9. All software developed on behalf of the Church is the exclusive property of the Church. Personnel have no proprietary interest in any such programs they develop. All programming effort and documentation is the exclusive property of the church as long as the hardware or software used belongs to the Church.

CAC Surrey Docks holds data about our congregation members and will work towards compliance with the new EU General Data Protection Regulations (GDPR) which came into force on 25 May 2018 and replaced the current Data Protection Act (1998).

5.4 OUR RECEPTION

Ushering

The Church usher will work collectively work as a team to creating a warm and welcomed environment for members and visitors at CAC Surrey Docks by providing assistance to other ministries, service and events and taking responsibility for the list below. The Ushers are responsible for Greet people before and after worship services. Seat people during the service.

o Seat people only at times when their entrance will not disturb the service. o Walk slowly down the aisle. o Stop at the pew where the people are to be seated and form a gate into the pew by

placing the hand on the back of the pew in front. Give the church bulletin or other materials to the worshipper before he is seated. Be aware of where places to seat people are. This will save time in seating people. Provide information to persons concerning church services, programs, and facilities. Distribute Bulletins Receive Tithe & Offerings Be alert to needs of persons during the service. Help maintain order

Further details for the ushers See - Annex to CAC Surrey Docks handbook

Protocol Team

The Protocol team will oversee the official procedure and necessities to ensure the smooth running of ministerial visits to and from Surrey Docks and the welfare of visiting ministers while on official duty to CAC Surrey Docks.

Hospitality

The Church hospitality will ensure a friendly and generous reception and entertainment of members, guests, visitors to the Church.

Visitors

It is our intention to provide support for new members to the Church and make them feel welcomed in their Father’s house.

5.5 HEALTH AND SAFTY, SAFE GUIDING AND SECURITY

As CAC Surrey Docks, we recognise the importance and our responsibility as a church of ensuring we put in place procedures that will help protect all members within the church and those at risk (children, disabled, elderly). We are committed to their safekeeping and nurturing. Detailed


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procedures of how we guarantee the health and safety of members of the church are below and our aim is to implement these policies and procedures as effectively and efficiently as we can.

Safeguarding (Child Protection)

We acknowledge that there are an increasing number of children and young people involved in our church's activities. It recognises its responsibility to take all reasonable steps to promote safe practice and to protect children from harm, abuse and exploitation. The Church is fully committed to safeguarding the welfare of all children and young people in its care. The Church workers will endeavour to work together to encourage the development of an ethos which embraces difference and diversity and respects the rights of children, young people and adults. Our safe guarding procedure is in Annex to CAC Surrey Docks handbook Discipline in Children Sunday school - guiding principles See - Annex to CAC Surrey Docks handbook

Security

While the use of photography and videography is a part of our weekly church services and events (see Ethics) CAC Surrey Docks may monitor individuals also with the use of CCTV. CAC Surrey Docks will not, however retain such data for any longer than necessary.

Under unique circumstances, CAC Surrey Docks may monitor covertly. This would be appropriate where there is or could potentially be damage to the church or its members by the activity being monitored. Covert monitoring will only take place with the approval of the Church Council.

In the case of large scale events such as crossover service, church anniversary etc. members of security are in place to ensure safety both inside and outside the church premises. This involves crowd control, parking and the safety of all members

Church Trips/Outings

There are specific considerations that need to be made for trips and outings especially those involving children:

First, church authorities must be informed of any and all outings. A risk assessment must be carried out before going on the trip/outing Consent forms must be completed in the case of children Safety is ensured: it is the responsibility of the workers/activity leaders to know the

whereabouts of every individual on the trip and to keep a headcount at the beginning, during and after activities and at the end. Transport: these guidelines applies to drivers involved with the transportation within the church especially those at risk (this does not apply to any private arrangements made e.g. friends):

All drivers will have read the safeguarding and health and safety policy and agree to abide by it.

Driver will be above the age of 21 and hold a full driving license for more than 2 years. Driver must ensure themselves and the vehicle has adequate insurance cover as well as the

vehicle being road worthy. In the case of children:

Parental consent will be given All children, young people should be returned to an agreed drop off point. Ensure children are

not left alone at collection/drop off points; they should be collected by an appropriate adult. At least 2 workers should be present at all arranged trips or outings.


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Consent forms We understand that adult members of the church and young people are able to give consent

for their own involvement in activities, inclusion in photography and videography and medical treatment. However, in the case of children a consent form will be provided for parent/carers to fill out.

Each consent form will clearly state the destination of the trip/outing and the transport provided, which would require the parent/carer to sign.

Risk Assessment Before organising or partaking in any activities, trips or outings with children and adults at risk,

the group/team leader will ensure that a full risk assessment is carried out at the intended destination. One member will be placed in charge of this.

Fire Safety

ALL fire exits must be kept clear always. It is the responsibility and legal requirement of ALL department and group leaders to be aware

of where all fire exits are and the fire procedure in the case of an alarm. Department/group leaders within the building should ensure the safety of themselves and

those that are in their care. Evacuation procedures are placed around the church fire exit’s explaining both the meeting

point and what to do in case of a fire hazard. Fire extinguishers are placed near the fire exits and are accessible to use by those trained to

do so (mainly department/group leaders)

First Aid Training (Accessible First Aid Boxes)

The Church has a list of first aiders available. These are displayed on the church noticeboard in the case of any incidents.

The Church will ensure that there are a number of sufficient trained first aiders present at events and activities.

First aid boxes are located within the church premises.

Incident Management (including recovery & emergency)

For the purpose of this handbook an incident is any incident/accident, near miss or unpleasant event, which had, or may have had the potential to cause harm, dissatisfaction or injury to persons, loss or damage to property i.e. result in an adverse outcome. This definition includes hazards, accidents, ill health, dangerous occurrences and near misses. CAC Surrey Docks will endeavour to capture all incidents, learn and share lessons from them to reduce the chance of similar incident happening again, we will take appropriate action to protect the congregation, minster and visitors from harm. Every incident should be logged into the Church’s ‘Incident report book’ detailing the incident

and the first aider on call. The external events first aid box is to be carried on every trip/outing by a designated member. Regular checks of first aid box equipment should be carried out monthly. First Aiders and rapid response team should be identified and roles made clear.

Service Continuity

CAC Surrey Docks policy is to maintain the continuity of its weekly service, activities, facilities and processes and where these are disrupted by any event to enable it to return to ‘normal’ operations as soon as possible.


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The Council and Rapid response team will develop and maintain a communication plan to ensure that all members can be contacted in case of disruption (e.g. Church closure as a result of snow or any other local incident)

Arrangements to allow congregation to attend service at nearest branch if CAC Surrey Docks is not accessible.

Evacuation policy

CAC Surrey Docks is committed to providing a safe environment for all who attend its premises.

• a plan is in place to manage emergency situations in a way that reduces risk to those present on the premises

• ensure effective procedures are in place to manage emergency incidents during services

• ensure an appropriate response during and following emergency incidents to meet the needs of the children and all congregation members.

5.5.8.1 Evacuation Plan

In the case of a fire below are the steps that ALL must adhere to in order to ensure the safety of all members/workers within the church.

➢ When a fire is discovered you must isolate the fire by closing all the doors as you make your way to the exit.

➢ Notify those around you. ➢ Sound the alarm (There are fire alarms located around the church both in the auditorium,

upstairs and the hall ways leading to the restrooms with instructions on how to set them off, there are also fire extinguishers located beside them)

➢ Once the alarm has been set off proceed with this evacuation plan. ➢ The fire alarm will ring continuously indicating that it is not a test. ➢ Get to a safe place and CALL 9-9-9 to report the fire. ➢ Leave ALL belongings and make your way calmly to the nearest primary and secondary

evacuation routes (there are luminous signs that indicate where these exits are located) ➢ There are THREE fire exits located in the auditorium and TWO upstairs with there being

an exit by the hall. ➢ ALL employees/workers should ensure the safety of those that are vulnerable (children,

elderly and disabled) making sure they are assisted where needed to the fire exits.

The assembly point is located opposite the church behind Ilderton Primary School and all will wait there to be accounted for and until further information has been given

5.6 CHURCH FACILITIES

Building /Premise Management

Facility use will not be permitted to persons or groups holding, advancing, or advocating beliefs, or practices that conflict with the Church’s faith or moral teachings, which are summarised in, among other places, the Church’s constitution and belief. Nor may facilities be used for activities that contradict or are deemed by the Pastor as inconsistent. The Pastor, or his official designee, is the final decision-maker on whether a person or group is allowed to use Church facilities. This restricted facility use policy is necessary for two important reasons. First, the church may not, in good conscience, materially cooperate in activities or beliefs that are contrary to its faith. Allowing its facilities to be used for purposes that contradict the church’s beliefs would be material cooperation with that activity and would be a grave violation of the church’s faith and religious practice. See 2 Corinthians 6:14; 1 Thessalonians 5:22.


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Second, it is very important to the Church that it presents a consistent message to the community, which the church staff and members conscientiously maintain as part of their witness to the Gospel of Jesus Christ. To allow facilities to be used by groups or persons who express beliefs or engage in practices contrary to the church’s faith would have a severe negative impact on the message that the church strives to promote. It could also be a source of confusion and scandal to church members and the community because they may reasonably perceive that by allowing use of our facilities, the church is in agreement with the beliefs or practices of the persons or groups using church facilities. Therefore, in no event shall persons or groups who engage in practices that contradict the church’s faith use any church facility. This policy applies to all church facilities. The Church facilities are available to the community for a variety of Social, Civic and Educational events, whose purposes are congruent with that of the church. The Church Council shall determine priority based on the ongoing ministries and programs. Some events will require facility and service fees that must be paid in advance. Facilities are defined as:

- The Sanctuary (Altar), - Fellowship hall (includes kitchen), - Meeting rooms or any classrooms. Equipment is defined as any Church property that can be removed from the premises with approval of the Senior Pastors, Board of Trustees.

5.6.1.1 General Guidelines for all Groups using the CAC Surrey Docks Facilities:

1. Groups obtaining permission for use of specific rooms shall restrict their activities to those rooms and the nearest hallway and Toilets. Organisational leaders using any portion of the facilities shall not allow guests to roam freely outside of the immediate area. All children and youth organisations utilising the Church facilities must be supervised by two /three adults at all times. Each organization must review the CAC Surrey Docks Safeguarding policy provided to them when making arrangement for building use and agree to adhere to the requirements.

2. All persons using the facilities shall adhere to our policy of no alcoholic beverages on the premises. Premises are defined as the building or in any of the church compound.

3. Fees for use and any security deposits must be paid with application. The fee will be returned in full if the application is denied

4. Decorations shall not be attached anywhere on the premises in a manner that will leave any damage. They must be removed upon completion of the activity. It is expected that the building and grounds will be left in the same condition in which they were found, including replacement of any furnishings (tables, chairs, etc). Any damage must be immediately reported to the church representative present, the church staff or a trustee.

5. All functions and activities sponsored by CAC Surrey Docks will have priority in use of facilities. Non-members’ reservations will not be accepted for more than Three months prior to the event (unless approved by Pastor or official designee).

6. Organisation/individual shall be held responsible for any damage incurred to the facility while it is in their use.

7. Organisation/individual is responsible for removing personal items, floral equipment and other items immediately after event or wedding. All decorations and plans must be discussed with the Church Representative, prior to the wedding or event.

8. Organisation/individual may not move, detach or borrow any CAC Surrey Docks property without prior approval.

9. Alcohol Policy: No alcohol may be served in church facilities; it is against the church doctrine. 10. Smoking Policy: Smoking in any indoor or around the church facilities is prohibited. 11. Groups are restricted to only those areas of the facility that the group has reserved. 12. Food and beverages in Worship space are not allowed and restricted to certain areas of the

facility.


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13. Church equipment, such as tables and chairs, must be returned to original placement, unless arranged otherwise prior to the event.

14. Health and Safety Policy: All lights /gas equipment must be turned off and doors locked upon departure. In case of any fire outbreak, please follow escape route sign.

15. The placement of inflammable equipment must be approved by Church Representative and used with extreme caution with flame and wax damage.

16. Church video equipment cannot be used for recording weddings or other private events without the Church authority. Individuals/groups must provide their own videographer. Only Church approved sound technicians can be used weddings and other events.

17. Clean-up: This is the responsibility of those who have hired the facility but can also be allocated to the Church approved cleaner.

18. Abusive or foul language, violent behaviour, and drug and alcohol use are strictly prohibited on church premises. Any person exhibiting such behaviour will be required to leave premises immediately.

19. Any person or group must sign the “Church Reservation Request and Agreement form” prior to reservation of church facilities.

20. Individuals using facilities will meet with the Church Representative before their event. 21. Use of Church facilities is subject to a use and maintenance fee to pay for the up keep and

cleaning of Church facilities. 22. ALL FEES MUST BE PAID AT THE TIME OF RESERVATION APPROVAL.

5.6.1.2 Approved Users and Priority of Use.

The Pastor or official designee must approve all uses of church facilities. Priority shall generally be given to members of the church, their immediate families, and organised groups that are part of the ministry, organisations, or sponsored activities of the church. Church facilities and equipment will be made available to non-members or outside groups meeting the following qualifications: Groups or persons requesting facility use must affirm that their beliefs and practices and planned uses of the facilities are in harmony with the church’s faith and practice. The group or person seeking facility use must submit a signed “Church Facility Reservation Request and Agreement” form. The group or person seeking facility use must be willing to take responsibility for the facilities and equipment used and must agree to abide by the church’s rules of conduct for facility use, as stated below and as described in any additional instructions by church representative. Facility Use Hours Facilities are available until 23:00 hours. Use outside these hours may be approved by the Church representative. Scheduling Events Requests for facility use may be made to building committee representative/church office or assembly pastor by submitting the “Church Facility Reservation Request and Agreement” form. The event will be reserved and placed on the church calendar only when the Pastor or official designee approves the use. Building Use/Facilities Fees Use of Church facilities is subject to a use and maintenance fee to be advised by the church representative during booking. Church bands members are required to pay a discounted fee for usage of the Hall during their Anniversary reception. (See facility form)


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5.7 ETHICS

CAC Surrey Docks is committed to ensuring that all workers and members of the church are treated fairly and are made to feel welcomed and a part of the church. We aim to create an environment where we are able to maintain a positive organisational culture across the church. These ethical guidelines were created to ensure that as a church our vision to be inclusive of all backgrounds and nationalities are met as well as ensuring the confidentiality of those who choose to worship

with us.

Confidentiality

CAC Surrey Docks will inform each individual that their data is being held: The type of information that is kept about him/her The purpose of which the information is used for The types of organisation that it may be passed to, unless made self-evident All data that is no longer needed or has been requested to be removed by the person is carried

out by the data controller within CAC management and will be destroyed.

Privacy

The Church does not sell, share or transfer personal data collected. We keep personal data as safe and secure as possible and protect against loss, unauthorised disclosure or access.

Data Protection (inc Personal Data & Data Retention)

The new EU General Data Protection Regulations (GDPR) will replace the current Data Protection Act (1998). CAC Surrey Docks holds data about our congregation members and will work towards compliance with the new regulation

Although data may be handled by individual employees ALL personal data received from

members of the church will be stored and controlled under CAC Surrey Docks. Under the Data Protection Act 1998 there are principles that are put in place that our

employers follow in regard to personal data: Acquire and process all personal data for one or more specified and lawful purposes (i.e. use

personal information only for specified agreed purposes and should not be shared unless consent is provided)

Personal data must be processed fairly and lawfully Ensure that data is sufficient, relevant and not excessive (i.e. do not store more information

than necessary about a person) only need to know information should be requested. Data should be processed in accordance with the rights of the individual (i.e. rights of the

subject access) Do not keep data for any longer than necessary (delete data when it is no longer needed) Data must be kept safe and secure Our primary aim within the church is to ensure these procedures are carried out effectively

ensuring the safety, privacy and confidentiality of all members of the church.

Data Privacy Policy and Procedure is in - Annex to CAC Surrey Docks handbook.

Equality and Discrimination

We as a church understand the importance of inclusivity within the church and ALL its members, making sure to treat everyone fairly and without any discrimination.

CAC Surrey Docks values diversity and various backgrounds and cultures. Treating ALL workers and members with dignity. Recruiting is done fairly and without discrimination (See Employees/Membership)


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Our values

All workers (paid and voluntary) have one set of goals, we all aim to be a STAR at CAC Surrey Docks:

STRIVING for excellence: putting the church and the growth of our members at the heart of what we do.

TEAM Work: Developing healthy and positive relationships with one another as well as communicating effectively both internally and externally. Supporting one another and celebrating each other’s successes.

ACTING in truth: Behaving in an honest, straightforward and ethical manner towards others and within our departments, ensuring that our actions are in line with the things we say. Showing discretion and sensitivity where needed.

RESPECTING each other: helping others to grow more within the church by developing their capabilities and gifts. Taking responsibility for individual actions and decisions, treating others with dignity and to value and respect for different cultures and backgrounds.

Social Media Policy

The church social media handlers should reflect only the church’s views and not the personal views of the handlers. All information posted on social medial will reflect the Biblical facts as appropriate and not personal views.

Conflict Management

If a concern is raised in regard to any forms of abuse or conflict going on towards a child or adult, the church worker (paid or voluntary) should:

Recognise that there may be a problem taking place Respond to the concern raised Record all the information observed and given Report the concern to department leader or minister in Charge.

In the case of allegations made against workers within the church (paid and voluntary) speak directly to the Minister in Charge. The church encourages an atmosphere of mutual accountability, holding one another to the highest standard of safeguarding practice.

When reporting: Follow the usual safeguarding procedure (safeguarding policy) Once allegation is reported to Minister in Charge they will know how to handle the situation in

regard to liaising with the right department leaders.

Bullying is a form of abuse and can be both verbal and physical. This can happen to children and adults. Bullying is usually defined as repeated patterns of behaviour with the intention of causing emotional or physical harm to another person, or to exercise power over them.

CAC does not tolerate bullying by no means.

In order to prevent such, CAC have put in place procedures that workers (unpaid and voluntary) must adopt within the church:

Children and Young people must agree to a code of conduct within their groups, which makes clear that bullying is unacceptable. This will also be displayed somewhere visible for all members of the church to see.

The church will display signs stating the importance of respecting and valuing each other even in disagreements and this will be practically rooted into the leadership approach to others.

All allegations of bullying will be treated seriously, and all details will be checked carefully before any action is taken. (See safe guarding policy).


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Legal matters

In accordance with 1 Corinthians 6 7-8 which states “7 Now therefore, it is already an utter failure for you that you go to law against one another. Why do you not rather accept wrong? Why do you not rather let yourselves be cheated? 8 No, you yourselves do wrong and cheat, and you do these things to your brethren!” CAC Surrey Docks, as much as it depends on the Church will refrain from pursuing lawsuits that do not glory the ministry.

5.8 FINANCE/BUDGETARY CONTROL

CAC Church Surrey Docks is committed to ensuring that we deal with money in a responsible and reputable manner making sure that there is transparency and visibility within the church as to how money is collected, recorded and spent.

1. To accurately record all finance the church takes in every Sunday and mid-week service. This includes but is not limited to:

Sunday School Offering General Offering Special Thanksgiving Birthday Month thanksgiving Building Fund Missionary Fund TV Offering Children’s Offering

2. Cash count sheets for the counting of Sunday offerings will be signed by two people involved

in the count 3. We will accurately record all finance the church takes in every Sunday and mid-week service

on a chosen reliable database, on a computer service or platform, or to be safely drafted into an accounting book with limited accessibility.

4. Budgeted expenses shall be duly paid in the correct amount to the relevant bodies/individuals at the agreed intervals

5. Non-budgeted expenses shall be processed through funding requests and shall follow the procedure listed below

Funding requests should be filled in and handed into the Council no less than 2 weeks before payment is needed

Funding requests shall contain as much information as possible in order to provide an explanation of the expense

Requests containing insufficient information, or missing information or signatures will be returned to the requestor for completion.

If further information or explanation is required in regard to any item on the request form a member of the council will seek this from the requestor or any other relevant person

If approved a member from the council will sign the form and will authorise a cheque, bank transfer or cash in hand payment to the said department.

Said department must have a pre-approved budget

Honorarium

A variety of situations arise in the church where guest speakers, preachers, mission representatives and others are invited to our church, Guest speakers will receive an honorarium for services provided. The honorarium may be handed discreetly to the minister or moderator immediately prior to or after the service or meeting in an appropriate location by a member of the session.


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All intentions to give an Honorarium must be discussed with the Council and Minister in Charge

5.9 DOCUMENTATION AND RECORDS

CAC Surrey Docks is committed to ensuring all relevant documentation and records of the church and its members are kept safely and securely by the appointed members ensuring no church members details are compromised in any way shape or manner.

1. Records of safeguarding allegations, concerns or disclosures shall be passed onto the relevant persons and kept on file for at least 10 years.

2. Records of all incidents accidental or grievous within the church facility shall be passed onto the relevant persons and kept on file for at least 5 years

3. Personal details of all church members within the adult, youth and children departments shall be safely kept and stored within them and shall be a live document updated at regular intervals when need be (refer to confidentiality 6.5.1)

4. Church attendance numbers shall be read out to the congregation every Sunday during the announcements segment of each service

5. Records of donations given to the church by its members or non-members including but not limited to:

o Equipment o General upkeep o Uniform o Maintenance

Shall be kept confidential unless otherwise stated 6. Although the personal records of individuals within the adult youth and children department

are to be kept separate, information can be extracted from them by members outside of them if it is deemed reasonable or necessary by the leaders in that department.

7. Numeric data should be kept of the following: o Attendance o Church Membership (inc database) o Births o Weddings o Baptisms o Holy Communion o Visitors


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6 THE Ws

CAC Surrey Docks is structured based of the 5W model. The Approach and guiding Statements to the Ws is in Annex to CAC Surrey Docks handbook. 5W role objectives for leads and pasorate are below. CAC Surrey Docks current organisation chart - in inclued as an appendix

6.1 The Strategic Leadership

The Church is led by the Senior Pastor as inspired by the Holy Spirit To provide the overall Spiritual leadership, vision, teaching and pastoral care to the Church in all

aspects of its life, mission and witness. Other strategic leads and governance bodies are as below:

Function Objective Line report

Senior Pastor To provide the overall Spiritual leadership, vision, teaching and

pastoral care to the Church in all aspects of its life, mission and

witness.

Holy Spirit

Administrative Secretary

To help the Senior Pastor with time and daily management,

scheduling of meetings, correspondence, answering phone calls,

note-taking and other administrative duties of the church as may be

required by the Senior Pastor from time to time.

Senior Pastor

Assembly Pastor

To assist the Senior Pastor in the overall spiritual leadership of the

congregation. Provides Pastoral Care, outreach, discipleship,

education, effective management, accounting and reporting of all

church resources; to fulfil the District vision of empowering souls and

impacting lives through Worship, Welfare, Warfare, Word, and

Witness.

Senior Pastor

Administrative Support

To provide support with general office routines, correspondences,

note taking, report and slide preparations, documentations, filing,

facilitate good communications, assist with meeting scheduling,

interpersonal support, manage speaking engagements, diary and

appointments management, maintain visitations rota, liaison with the

Senior Pastor’s office and all other administrative support as assigned

from time to time.

Assembly Pastor

Work To act as the hub of administration and control for all activity in the

Church and provide management of all secondary activities (those

that do not seat under the 5Ws)

Assembly Pastor

Pastorate To implement the functions of the 7 Ws Assembly Pastor

Board of Elders

To provide the vehicle for creation and implementation of policies, procedures, and processes and to ensure the fulfilment of the Church vision and wholesome welfare of all members of the congregation.

Assembly Pastor

Steering Group

To act on behalf of the church leadership and congregation by providing support, guidance and oversight of the church progress by coming together to achieve stated objectives. To provide strategic and divine direction in the decision-making body of the church programmes and events, in charge of overseeing progress and facilitating collaboration among the congregants.

Board of Elders

Church Leaders' Forum

To act as steering committee, operations and programme review

forum, and information conduit between the Church authority and

members.

Board of Elders

Ministers' Wives

To provide a forum for the ministers’ wives in the church to engage in social and spiritual fellowship aimed at enhancing their overall well-being and the well-being of the church

Assembly Pastor


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6.2 WELFARE

To put into operation practical, purposeful, spiritual and community-oriented program / ministries CAC Surrey Docks is concerned with the wholeness and wellbeing of all its members, we will endeavor to create a fun and inviting church atmosphere and be our brethren’s keeper. We intend to work together to ensure the happiness of all and prevent any sort of abuse or neglect, we will seek to safeguard the welfare of all who worship or come into contact with the Church and its services. In line with 2 Corinthians 1 v 3 – 4 which states 3 Praise be to the God and Father of our Lord Jesus Christ, the

Father of compassion and the God of all comfort, 4 who comforts us in all our troubles, so that we can comfort those in any trouble with the comfort we ourselves receive from God” The Church will recognize and assist in meeting the needs of our members, provides comfort and care for those experiencing challenges and respond with Christian love and compassion

Welfare Objectives

Name of function Objective Line report

Welfare Pastor To put into operation practical, purposeful, spiritual and

community oriented programmes /ministries.

Assembly

Pastor

• To oversee implementation of activities within Welfare. • To act as administrative home for Welfare. • To provide strategic direction and support to operational leads within Welfare. • To agree role description for all operational leads within Welfare. • To provide continuous management review to assist Welfare operational leads achieve objective. • To collaborate with the Church administrative office and ensure all relevant Welfare documents are

stored with the office to ensure business continuity. • To review operational leads and publish names on an annual base. • To review Welfare structure and present improvement plan based on objective to the Assembly

Pastor. • To advise the Assembly Pastor on budget requirements for the group. • Any other area related task as assigned by Assembly Pastor or Senior Pastor.

Welfare Evangelist To support the Welfare Pastor in executing his objective Welfare

Pastor

Welfare Administrator (Home)

To provide administrative support to the welfare Pastor in

executing his objective as it relates to the Home Church.

Welfare

Evangelist

Home Church To reach out holistically to the needs of members of all ages,

irrespective of nationality or background, within the church and

to extend the love of God to them and to support the integration

of new members to the Church.

Welfare

Evangelist

Health & well-being To organize secondary activities to cater for the physical and emotional well-being of its members’

Home Church

Bands Welfare lead To coordinate and support all bands leaders on behalf of the Assembly Pastor & Welfare minster on Welfare matters

Home Church

Functional Welfare lead To coordinate and support all Functional leaders on behalf of the Assembly Pastor & Welfare minster on Welfare matters Functional groups include, Youth, Children, ushers, Choir

Home Church

Sectional Welfare lead To coordinate and support all Sectional leaders on behalf of the Assembly Pastor & Welfare minster on Welfare matters Sectional groups include – Elderly, CACMA, Good Women, singles

Home Church

Members Caring Unit To provide care and support to members of the Church. Home Church

Home Visit

To provide home visits to members as required by their individual circumstances.

Members Caring Unit


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New Visitors Provide support for new members to the Church. Members Caring Unit

Members Communication Lead

To liaise with absent members and provide them with relevant church communication.

Members Caring Unit

Elderly Care Unit To organize activities to cater for the Spiritual, physical and emotional well-being of the over 60s within the Church.

Members Caring Unit

Hospitality To provide friendly and generous reception and entertainment of members, guests, visitors to the Church.

Home Church

Community To reach out holistically to the needs of the community, irrespective of age, nationality or background, and to extend the love of God to them and support integration of community and Church.

Welfare Evangelist

Welfare Administrator (Community)

To provide administrative support the welfare Pastor in

executing his objective as it relates to the community Church.

Welfare

Evangelist

Community Care Unit To promote community links and partnerships Community

Charity Support Unit To organise events to raise funds for charity organisation. Community

Outreach To respond to the community and provide support to their needs.

Community

Welfare Additional Information

The Elderly Team o Show love and concern for the Elderly in Church. o Provide a platform where they can meet up and discuss any issues in relation to their

welfare and socialise o Provide opportunities for a deeper understanding and the assurance of God ’s care no

matter the age.

The group consists of workers led by the Coordinator/Assistant coordinator. The group meets about 3 - 4 times a year to have devotion time, prayer and talks around health issues affecting the elderly.

The team is working towards:

o Empowering the elderly to continue to be part of the body of Christ within the Church, they do this by providing opportunities for worship, prayer and outreach.

o Improving the quality of life of our elderly o Maintaining an outreach service o Promoting group activities o Promoting healthy lifestyle o Working towards fellowship, service & friendship. o Providing at least one community outing for members per year


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6.3 WORSHIP

To raise up winners, full of joy, holiness and assurance of salvation, irrespective of their age, gender, color, education, cultural or socio-economic status. Worship in its broad sense is concerned with the believer's response of all that they are (mind, emotions, will, body) to what God is and says and does, it is the highest and noblest activity of which man, by the grace of God, is gifted. Worship in this section of the hand book is concerned with worshiping God with music, hymns, songs of praises and songs of worship At CAC Surrey Docks we worship in accordance with Psalm 150 – We will praise God according to His excellent greatness! We will praise Him with our voices, with our dance with our musical instruments and with all our breath we will Praise the Lord! The Worship minster and Choir leader will work together with other choirs in the Church to develop and implement music programs that would encourage the entire congregation to fulfil the Gospel message of Christ. Arrange with CPO and provide music for all Church Services, weddings, funerals, special projects,

ministries and other church-related activities upon request.

The main Church Choir is additionally guided by the Choir hand book - See Annex to CAC Surrey Docks handbook

Worship Objectives


Worship Pastor To raise up winners, full of joy, holiness and assurance of

salvation, irrespective of their age, gender, color, education,

cultural or socio-economic status.

Assembly

Pastor

• To oversee implementation of activities within Worship • To act as administrative home for Worship • To provide strategic direction and support to the operational leads within Worship • To agree role description for operational leads within Worship • To provide continuous management review to assist Worship operational leads achieve objective. • To collaborate with the Church administrative office and ensure all relevant Worship documents is

stored with the office to ensure business continuity. • To review operational leads and publish names on an annual base. • To review Worship structure and present improvement plan based on objective to the Assembly

Pastor. • To advise the Assembly Pastor on budget requirements for the group. • Any other area related task as assigned by Assembly Pastor or Senior Pastor • To support ‘Works’ to implement all Church programmes.

Worship Evangelist To support the Worship Pastor in executing his objective Worship

Pastor

Church Organist To support the Worship minster in achieving his objective especially as it relates to technical competency of the worship team and play the Church organ for services as required.

Worship Evangelist

Music To worship and share the gospel of Jesus Christ through song ministrations.

Worship Evangelist

Drama To share the gospel of Jesus Christ through drama. Worship Evangelist


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Senior Choir To develop and train the senior choir in worshipping Christ through instruments and songs ministrations.

Music

Youth Choir To develop and train the youth in worshipping Christ through instruments and songs.

Music

YCF Choir To develop and train the YCF members in worshipping Christ through instruments and song ministrations.

Music

AOP Choir To develop and train the children in worshiping Christ through instruments and song ministrations.

Music

Sectional Worship Lead To coordinate and support all Sectional Choirs on behalf of the Assembly Pastor & Worship minster. Sectional groups include – Elderly, CACMA, Good Women, singles

Music


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6.4 WORD

To build a Pentecostal Church of dedicated and matured believers who are dynamic, walking in the fruit of the Spirit and demonstrating the gifts of the Holy Spirit through the application of God’s word.

Word Objectives


Word Pastor To build a Pentecostal Church of dedicated and matured believers who are dynamic, walking in the fruit of the Spirit and demonstrating the gifts of the Holy Spirit through the application of God’s word

Assembly Pastor

• To oversee implementation of activities within Word • To act as administrative home for Word • To provide strategic direction and support to the operational leads within Word • To agree role description for all operational leads within Word. • To provide continuous management review to assist operational leads in achieving their objective. • To collaborate with the Church administrative office and ensure all relevant Word documents are

stored with the office to ensure business continuity. • To review operational leads and publish names on an annual basis. • To review Word structure and present improvement plan based on objective to the Assembly Pastor. • To ensure availability and annual review of syllabus for all areas. • To assist the Assembly Pastor in the planning, the Church Discipleship Training programme. • To direct the recruitment, training, and assignment of volunteer workers in the Church Discipleship

Training programme. • To provide guidance in selection of topics of study and curriculum materials. • To coordinate disciple making activities - small group, large group, individual studies, mentoring, and

retreats. • To schedule and conduct periodic new member/new Christian training, member training, and

leadership training. • To provide evangelism and Christian training as required. • To supervise and evaluate Discipleship Training groups programmes. • To advise the Assembly Pastor on budget requirements for the group. • Any other area related task as assigned by Assembly Pastor or Senior Pastor

Word Evangelist To support the Word Pastor in executing his

objective

Word Pastor

Sunday School To impact lives through in-depth study of the word using the CAC worldwide Sunday School Pamphlet

Word Evangelist

Bible Study To make disciples of the Lord Jesus Christ in our church and communities through in-depth study of the Bible

Word Evangelist

Christian Education (CE)

To empower members and make disciples for Christ in our church and communities through Seminar/Worksop; Enrichment/Empowerment Bible Education; Moral instructions and Life Skills

Word Evangelist

Walk To encourage a disciple-making culture by nurturing new converts from conversion to maturity on Christ.

Word Evangelist


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6.5 WITNESS

To penetrate and saturate Great Britain, Europe and the rest of the World with the Gospel of Jesus

Christ.

The irreplaceable task of the church is to bear witness to God's Word, this function is predominately based on

Matt 28

18 And Jesus came and spoke to them, saying, “All authority has been given to Me in heaven and on earth. 19 Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, 20 teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.” Amen

Matt 25 37 “Then the righteous will answer Him, saying, ‘Lord, when did we see You hungry and feed You, or thirsty and give You drink? 38 When did we see You a stranger and take You in, or naked and clothe You? 39 Or when did we see You sick, or in prison, and come to You?’ 40 And the King will answer and say to them, ‘Assuredly, I say to you, inasmuch as you did it to one of the least of these My brethren, you did it to Me.’

Acts 1

8 But you shall receive power when the Holy Spirit has come upon you; and you shall be witnesses to Me in Jerusalem, and in all Judea and Samaria, and to the end of the earth.”

As part of the Body of Christ, we will seek to collaborate with other Churches and organization to make visible our unity and have a greater impact in our communities and on society as a whole. We are committed to liaising and joining with other organisation to proclaim the word e.g. Premier society, other Churches and Charity.

Witness Objectives


Witness Pastor

To penetrate and saturate Great Britain, Europe and the rest of the World with the Gospel of Jesus Christ.

Assembly Pastor

• To oversee implementation of activities within Witness. • To act as administrative home for Witness. • To provide strategic direction and support to the operational leads within Witness • To agree role description for all operational leads within Witness • To provide Continuous management review to assist operational leads achieve objective. • To collaborate with the Church administrative office and ensure all relevant Witness documents are

stored with the office to ensure business continuity. • To review operational leads and publish names on an annual base. • To review Witness structure and present improvement plan based on objective to the Assembly

Pastor. • To advise the Assembly Pastor on budget requirements for the group. • Any other area related task as assigned by Assembly Pastor or Senior Pastor. • Liaises with Senior Pastor on implementing Church Planting.

Witness Evangelist To support the witness Pastor in executing his objective Witness Pastor

Neighbourhood Outreach

To build a bridge between the church and the community. Witness Evangelist

Community Integration To partner with local churches to put Christian faith into action through service to the community.

Witness Evangelist

Missions & Church planting

To expand the kingdom of God through Church planting and missionary journeys

Witness Evangelist


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House Cells To promote member fellowship outside of Church and spread the Good News of Jesus Christ.

Witness Evangelist

Outdoor & Tracks To evangelise the word of God through track distribution Witness Evangelist

Research & Development (R&D)

To find creative ways for the church to be relevant in the society today and witness about Christ.

Witness Evangelist

Witness Additional Information

The Church House Cell meets once a month at designated house centers to share the Word of God and reach out to the community.


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6.6 WARFARE

To maintain and to keep the unity of the Body of Christ with other Bible-believing Church of Christ

in our environment and around the world. (To raise people who love prayer and are committed to

praying both privately and publicly).

Mobilize every church member to become active in a prayer ministry, through planning, conducting and evaluating the work of the ministry.

The prayer Coordinator should have a great interest in prayer, be able to work with the pastor, and other church leaders to organize an effective prayer ministry.

Educating the church body concerning different prayer ministries. Record book of Prayer Chain requests and answered prayer. Plan special prayer events and specific times for the church. Plan and implement prayer ministries for the church. Promote use of Prayer Room to the church if feasible:

o Sunday AM Prayer o Children’s Prayer o Events Prayer warriors o Intercessors o Prayer Band o Prayer Warriors o Early Risers

Warfare Objectives


Warfare Pastor To maintain and to keep the unity of the Body of Christ with other

Bible-believing Church of Christ in our environment and around

the world. (To raise people who love prayer and are committed

to praying both privately and publicly).

Assembly

Pastor

• To oversee implementation of activities within Warfare. • To act as administrative home for Warfare. • To provide strategic direction and support to operational leads within Warfare. • To agree role description for all operational leads within Warfare. • To provide continuous management review to assist Warfare operational leads achieve objective. • To collaborate with the Church administrative office and ensure all relevant Warfare documents are

stored with the office to ensure business continuity. • To review operational leads and publish names on an annual base. • To review Warfare structure and present improvement plan based on objective to the Assembly

Pastor. • To advise the Assembly Pastor on budget requirements for the group. • Any other area related task as assigned by Assembly Pastor or Senior Pastor.

Warfare Evangelist To support the warfare Pastor in executing his objective Warfare

Pastor

Prayer Warriors Organize and oversee prayers for – Church Small Groups/Programmes/Events / Church Ministries / Services / Events / Programmes

Warfare Evangelist

SWAT – Spiritual Warfare Attack Team

Organize and oversee prayers for – Senior Pastor / Pastors / Evangelists / Elders / Deacons/Deaconesses / workers

Warfare Evangelist

Prayer Rapid Response Team

Organize and oversee prayers for – Warfare Evangelist


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Church Members (Preventive and Curative) / Member Requests / Various Challenges / Homes

Prayer Intercessors Organize and oversee prayers for – Surrey Docks District / Southern DCC / Anosike Region / CAC UK/Nigeria / Nations of the World

Warfare Evangelist

Sectional Warfare team Lead

To coordinate and support all Sectional leaders on behalf of the Assembly Pastor & Warfare minster on Warfare matters. Sectional groups include – Elderly, CACMA, Good Women, singles

Warfare Evangelist

Functional Warfare team Lead

To coordinate and support all Functional leaders on behalf of the Assembly Pastor & Warfare minster on Warfare matters Functional groups include, Youth, Children, ushers, Choir

Warfare Evangelist


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6.7 Works

Works is the back-end heart of the 5 Ws which supports efforts in the Ws to enable the Church achieve its objectives and vision.

Works Objectives

Name of function Objective

Works Pastor To act as the hub of administration and control for all activity

in the Church and provide management of all secondary

activities (those that do not seat under the 5Ws

Assembly

Pastor

• To oversee implementation of activities within Work.

• To act as administrative home for Work and the Church.

• To provide strategic direction and support to operational leads within Work.

• To agree role description for all operational leads within Work.

• To provide continuous management review to assist Work operational leads achieve objective.

• To ensure all relevant documents is stored within the office to ensure business continuity.

• To review operational leads and publish names of leads on an annual base.

• To review Work structure and present improvement plan based on objective to the Assembly Pastor.

• To assist the Assembly Pastor in organizing, planning, controlling, and directing and coordinating of the activities of the 5Ws in order to achieve the defined mission of the Church.

• To act as centre of excellence by keeping records, documentation, guidance and metrics

• To standardize process and introduce economies of repetition in the execution of task.

• To provide governance to all functions of the Church

• To oversee and manage the Church database.

• To oversee and manage Church ministrations and rotas.

• To oversee and manage Church programme and events

• To provide guidelines for all functions and Church projects

• To maintain all church registers (Birth, marriages, and Baptismal, Growers, Sunday school etc)

• Any other area related task as assigned by Assembly Pastor or Senior Pastor

Works Evangelist To support the Work Pastor in executing his objective Deputy Work

Deputy Work 1 To deputize for the Word Pastor in executing his objective in

the relevant areas.

Works Pastor

Admin To provide Administrative support for the Church Deputy Work 1

Family Life Enhancement Committee

To consider and provide activities and programmes that will improve family life.

Deputy Work 1

CPO To ensure all Church programmes are drafted with Pastoral sign off and ensure all designates are promptly informed

Deputy Work 1

Counselling To provide godly advice and guidance as required in accordance to laid down biblical doctrine

Deputy Work 1

Professional & Business Network

To organize activities to cater for the secular professional and business engagement members.

Deputy Work 1

Conflict Resolution and Disciplinary Team

To find peaceful resolution to disagreements between members or groups within the Church. To discipline members as a correction tool, encouraging members to maintain self-control, have respect for others and develop biblically acceptable behaviour, so that our attitudes can bring others to Christ.

Deputy Work 1

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Finance/Treasurer Works Pastor

Building maintenance To oversee the upkeep and maintenance of Church physical

infrastructure.

Finance/Treasur

er

Building committee To review and make recommendation for improvement,

procurement and maintenance of Church infrastructure.

Finance/Treasur

er

Budget Control To ensure planning for both short- and long-term spending of

the Church and to eliminate waste and increase income.

Finance/Treasur

er

Fund Raising / Ministry Partner

To raise money for the Church cause. Finance/Treasur

er

Finance Secretary Church Investments

To consider and invest the Church funds with a view of

increasing returns.

Finance/Treasur

er

Church Nursery To maintain the Church Nursery with a view of making return

into the Church coffers

Finance

Secretary

Homeless Project To reach out to the needy by providing shelter, safety and

protection for homeless thereby impacting positively into lives

and giving back to the society.

Finance

Secretary

Bookshop To maintain a bookshop that sells Christian materials and resources to support the spiritual development of its member and community at large.

Finance

Secretary

Research & Development

To develop new ways of investment and working with a view

of improving and achieving more in investment through

innovations.

Finance

Secretary

Deputy Work 2 To deputize for the Word Pastor in executing his objective in

the relevant areas.

Works Pastor

Media Team To set up and maintain audio and video equipment for Church

recording and to record and disseminate recordings as

required.

Deputy Work 2

Health and Safety To promote a safe environment within the Church and to manage any health and safety risk.

Deputy Work 2

Security Team To safe guard personnel, equipment and property within the premises and peripherals of the Church during service

Deputy Work 2

Protocol Team The Protocol team will oversee the official procedure and necessities to ensure the smooth running of ministerial visits to and from Surrey Docks and the welfare of visiting ministers while on official duty to CAC Surrey Docks.

Deputy Work 2

Event coordinator To ensure the smooth running of events as directed by the assembly pastor

Deputy Work 2

ICT To take overall responsibility for all ICT systems, software,

processes and hard ware and equipment across the Church

including the management and maintenance

Deputy Work 2

Publication To prepare and issue the Church magazine and any other publication task as directed by the Church

Deputy Work 2

Publicity To ensure that all programmes related to the church are given utmost publicity and insight both within and outside the church as may be deem fit.

Deputy Work 2

Ushers ministries To create a warm and welcomed environment for members and visitors and providing assistance to other ministries, service and events to ensure a coordinated service

Deputy Work 2

Interpreters To provide verbal translation and work on the provision of written and sign language translation for the Church.

Deputy Work 2


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Church Keepers To support good health and safety by providing an exceptionally clean environment.

Deputy Work 2

Sectional Ministries Deputy Work 2

CACMA To provide for and work towards improving spiritual and nonspiritual welfare of men in the Church.

Deputy Work 2

Good Women To provide for and work towards improving spiritual and nonspiritual welfare of women in the Church.

Deputy Work 2

YCF To bring youth in the church and district together for fellowship, social interaction, networking, friendship and above all, evangelism.

Deputy Work 2

Graduate Forum To coordinate and support all grandaunts and provide an environment for fellowship.

Deputy Work 2

Youth Ministries To provide high quality, fun youth programmes that teaches the principles of Christianity and critical thinking in a supportive environment to Children aged between 13 and 20.

Deputy Work 2

Children Ministries To teach the children aged between 0 and 12 the Christian doctrine as an instruction for righteousness in accordance with the Holy Bible.

Deputy Work 2

Singles Ministries To create a forum for the singles in the church for social and spiritual fellowship aimed at enhancing their well-being and that of the church.

Deputy Work 2

Sectional Ministries – Additional Information

6.7.2.1 CAC Men’s Association (CACMA)

The CAC Men’s Association is the umbrella responsible for the spiritual and nonspiritual welfare of men in the Church. CACMA will organize programs consistent with improving standard of Spiritual and non-spiritual lives of its members.

CACMA leader will:

o Lead CACMA’s planning, coordination, and evaluation. o Work with leadership in discovering mission needs. o Lead men and boys to participate in mission learning experiences and mission

activities in age-division units and church wide activities. o Recommend budget, policies, and procedures. o Report the progress of Men’s work to the church and church council regularly. o Lead in implementing special projects of the church as assigned and in helping

members to understand the work of the church and denomination. o Work with Good women leader in planning and conducting church wide projects as

required. o Liaise with other CACMA members at District, DCC and Europe (Anosike region as

required, and / or nominate Surrey Docks representatives at the various CAC mems committees.

6.7.2.2 CAC Good Women (CACGW)

CAC Good Women is the umbrella responsible for the spiritual and nonspiritual welfare of women in the Church. CAC Good Women will organize programs consistent with improving standard of Spiritual and non-spiritual lives of its members.

Good Women leader will:

o Lead Good Women’s planning, coordination, and evaluation.


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o Work with leadership in discovering mission needs. o Lead women and girls to participate in mission learning experiences and mission

activities in age-division units and church wide activities. o Recommend budget, policies, and procedures. o Report the progress of women’s work to the church and church council regularly. o Lead in implementing special projects of the church as assigned and in helping

members to understand the work of the church and denomination. o Work with CACMA leader in planning and conducting church wide projects as

required. o Liaise with other Good Women members at District, DCC and Europe (Anosike region

as required, and / or nominate Surrey Docks representatives at the various Good Women committees).

6.7.2.3 Young Christian Fellowship (YCF)

The YCF group is open to all members of the church and district from the age of 21years. It is the intention of the group to bring youths in the church and district together for fellowship, social interaction, networking, camaraderie and above all, evangelism. The group and its members shall be led by the spirit of God; the words of God as written in the Holy Bible shall be the ultimate and underlying guiding principles but to ensure orderliness, transparency, accountability. The YCF draft guiding principles included in the Annex to CAC Surrey Docks handbook

6.7.2.4 Youth & Young Adults

CAC Surrey Docks is committed to creating a safe and healthy environment in which young people can learn about and experience God’s love. We will provide supervision for all activities involving youth and employ practices that provide for the safety of all youth participants as well as teachers, leaders or helpers who serve in these ministries It is our goal to provide high quality, fun youth program that teaches the principles of Christianity and critical thinking in a supportive environment. We will provide Sunday school classes, for youth aged 13 – 19 and young adults (19+) and outings, vacation bible school and other events may be scheduled as needed or desired.

6.7.2.5 Children

CAC Surrey Docks intends to teach the children aged between 2 and 12 the Christian doctrine as an instruction for righteousness in accordance with the Holy Bible. CAC Surrey Docks is committed to creating a safe and healthy environment in which young people can learn about and experience God’s love. We acknowledge that there are an increasing number of children and young people involved in our church's activities. It recognizes its responsibility to take all reasonable steps to promote safe practice and to protect children from harm, abuse and exploitation. The Church is fully committed to safeguarding the welfare of all children and young people in its care. The Church workers will endeavor to work together to encourage the development of an ethos which embraces difference and diversity and respects the rights of children, young people and adults. Our safe guarding procedure is included in Annex to CAC Surrey Docks handbook Learning takes place best when everyone feels safe and accepted. In order to provide the best learning environment possible for all students in the Children’s Sunday school; a code of conduct and discipline plan are now in place and attached at annex G


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6.7.2.6 Singles

The Singles unit based on Gen. 2:18 – “And the LORD God said it is not good that man should be alone; I will

make him a helper comparable to him”. Intends to:

o To work towards attaining the overall objectives of the Welfare Team of the church; o To create a forum for the singles in the church for social and spiritual fellowship aimed

at enhancing their well-being and the well-being of the church; To organize events/activities that will serve to meet the spiritual, emotional, psychological and other needs of the singles in the church


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7 FORMS AND TEMPLATES

The following templates are available here for copying:

Wedding Information Form Wedding Checklist New Baby Details Funeral Planning Form Confidentiality Agreement Church Facility Request Form Internal Request for Event Date and Facilities Incident Form Volunteering Form Baptism Form Request forAmendment


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Christ Apostolic Church Surrey Docks District Headquarters

Wedding Information Form

Last Name & Title First and Middle Name

Address Occupation Date of Birth

Proposed Date of Marriage

Proposed Date of Traditional Engagement (if holding)

Required Church involvement:

Please detail Church resources required (e.g Choir, multimedia

Address for Marriage Address for Engagement


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Marital Status Do you have children (if yes state number)

Are you a Christian?

Father’s Name: Mother’s Name:

Do you have Parental consent?

When and How did you both meet? Are you a member of this Church? If yes, how long have you been attending the

Church?

If a worker in Church – state department If No, which Church do you attend?

Your Pastor and Church Details

Please confirm you have read and understand the Church Counselling Policy

Other Information


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WEDDING CHECK LIST (INTERNAL USE ONLY)

First meeting

Meet with Senior Pastor (including prayer meeting)

Pick Wedding Date and Time Preferences

Agree wedding date with Church

Discuss Marriage Requirements

• Counselling

• Dress requirements (e.g exposure)

• Any Church rules specific to marriage Other requirements

Marriage counselling team informed and sessions agreed

Discuss number of sessions required for marriage counselling

Marriage counselling

Topics Date

Marriage Counselling Questionnaire completed

Couple attend agreed marriage counselling sessions


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Others

Run through solemnisation contract

Solemnisation contract to be included in programme if required.

Banns of marriage read in Church -1

Banns of marriage read in Church - 2

Banns of marriage read in Church - 3

Provide Church with copy of programme

Church Decoration - should be discussed with the Church so logistics can be arranged to get the Church open for the decorator.

Attend final rehearsal with bridal train - Church to ensure logistics

Programme for distribution to be handed to Church at least a day before the event

The Service

Entry & Exit - recorded music or Hymn (Church to ensure facility to use recorded music if required)

Other hymns - Church choir to be informed of chosen music at least 6 weeks to the marriage

Date Choir is informed

Bible Reading – Church to be informed of any requirement for family member to do the Bible reading

Name of Bible Reader

Confirm any external Minster to be part of the programme

Name of external Minster – if required

Signing of register – Confirm names of those who will sign the marriage certificate

Discuss any specific service details

Is Church Media and facility required?

If yes – date media informed and name of designated member

Church designated host for the day

Date Usher is informed and designated lead

Event coordinator informed

Other notes


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New Baby

Congratulations on the birth of your new baby, please complete details below to assist us with naming plans and to update out database

Father’s name Phone number

Address

Mother’s name Phone number

Address

Intended venue, date and time for Naming ceremony

Names to be given

Planned date for dedication Any other information

Naming ceremonies within CAC are held on the eight day of the birth of the child at the Church or alternative location as agreed. In the case of extenuating circumstances regarding the child or parent’s health, arrangements can be made to have the ceremony at a later date. It is advised that you inform the church of this to allow enough time to book use of the church.


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Christ Apostolic Church Surrey Docks

District Headquarters Funeral Planning Form

We are sorry to hear about your loss. This form is to assist you in preparing for the funeral of your loved one. It should be completed under the guidance of the Pastor in Charge.

Name of Deceased: ……………………………………………………………………………… Date of Birth: …………………………………….. Address: ………………………………………………………………………………………… Phone: ……………………………………………………. Immediate family member (s) ...........………………………………………………………….. ………………………………………………………………………………………………………. Family Nominated representative: …………………………………………………………… Contact Number:………………………….. Proposed Funeral Programme and Dates: Event Venue Date

Service of Songs / Wake Keeping

Funeral Service Burial Service Outing / Thanksgiving Service

…………………………………………………………………………………………………………… Office Checklist:

1. Who is the Funeral For? Who the funeral is for determines the programme and level of church involvement.

2. The Pre-Funeral Visit Visit is made by the church representatives to sympathise and share words of hope with the family.

3. Choice of Hymns, Music and Committal The church representatives/ pastor arranges the programme with family representatives. The service will be conducted in line with the CAC order of Service.

4. Pre/ After-funeral Prayers in the Family This will be agreed with the Church where the bereaved family needs it.

5. Church Service The welfare team/ Church representatives to inform departmental heads that will be part of the service.


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Confidentiality agreement

I understand that my access to confidential or sensitive information entrusted to or maintained by the church is approved solely in conjunction with my assigned responsibilities as a paid staff/employee, minister, leader or volunteer of the church and not for any other reason, particularly not for my personal benefit or for the benefit of others.

I agree to take appropriate measures to uphold the confidentiality of this information and not divulge to anyone the contents of this information or any information provided to me, including any report or record, except in accordance with CAC church as assigned to me.

I agree not to share any passwords with any other person, and that I am responsible for any activity carried out under my name.

I understand that if I do not comply, I will be subject to disciplinary action up to and including termination.

Signature: ________________________________________________________________ Printed Name: _____________________________________________________________ Position:__________________________________________________________________ Date:_________________________________ Designation: _________________________ (Please Check One) Employee/ Paid Staff Minister Leader Volunteer Other


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Church Facility Reservation Request and Agreement

Name of person or organization requesting use of facilities: _____________________________________________________________________

Please state whether you are a: ☐Church Member ☐Church-Sponsored Ministry ☐Non-Member

☐Non-Member Group/Organization

Contact Information: Address: _____________________________________________________________________ Phone Number: ________________________________ Email Address: _________________________________ If the requested use is by an organisation not affiliated with the church, please briefly state the organisation’s purpose and mission: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please list the organisation’s website, if any:

Please list the names of the organization’s office-holders and leaders: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Regardless of type of user, please describe which church facilities you are requesting use of and the purpose for which you intend to use the facilities: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ What date(s) and time(s) are you requesting to use the facilities? _____________________________________________________________________


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If you are requesting use of the church’s facilities for a wedding and/or wedding reception, Birthday, Thanksgiving etc. Please list the names and contact information of the celebrants ________________________________________________________________________________________________________________________________________________________ If hiring for a wedding - please list the name, contact information, and religious affiliation of the person officiating the wedding: ________________________________________________________________________________________________________________________________________________________ Also - describe the marriage preparation counselling or training undertaken by the Bride and Groom: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Payment The Hirer will pay the CAC Surrey Docks a hire fee of £ to be paid in instalments as follows: (a) A deposit of 50% of the hire fee (£ ..............) to be paid on the signing of this agreement. (b) The balance of the hire fee (£ …………..) to be paid no later than 2 working days prior to

the commencement of the hire. CAC Surrey Docks will : (a) maintain public liability insurance in respect of the Hall (b) ensure that the Hall is in a clean condition and any pre-existing damage to the fixtures or fittings

of the Hall shall be noted as a schedule attached to this agreement and signed by both parties (c) ensure that the Hirer has access to the Hall at all times during the term of hire (d) provide the following staff personnel and assistance ………………………………………………………………………………… ………………………………………………………………………………… Hirer's obligations The Hirer will: a. take out and maintain adequate contents insurance, volunteer’s insurance and workers'

compensation for the Hirer's employees, agents and licensees (if any) b. clean and tidy the Hall at the end of the term of hire and use its best efforts to maintain the Hall

in the condition it was in at the commencement of the term of hire, subject to usual wear and tear

c. allow CAC Surrey Docks and its Members, agents and licensees all reasonable access to the hall

d. acknowledge CAC Surrey Docks on all publicity and promotional material, including posters, programmes and catalogues

e. inform CAC Surrey Docks immediately on the Hirer becoming aware of any breakage or damage to the Venue or its fittings or fixtures and pay for any damage or loss suffered by CAC Surrey Docks that is caused by the negligence of the Hirer

f. Return all keys to the hall to …………………………… (Name, Position) CAC Surrey Docks at the end of the term of hire.

g. Not attach anything in any way to walls, doors, glass, floors, furniture or fittings in or around


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the Hall any nails, screws, adhesive tape, signs or other item without the prior consent of CAC Surrey Docks

h. Not serve alcoholic beverages. i. Not interfere with or alter any of the electrical installations, lighting, sound systems or other

technical equipment owned by CAC Surrey Docks.

6. Hirer's Warranty and Indemnity (a) The Hirer warrants that it has obtained the permission of all copyright owners to stage the

event at the Venue, and that the event does not contain any defamatory material to the Hirer's knowledge, and the Hirer indemnifies CAC Surrey Docks against any and all claims, costs, actions and damages brought or suffered as a result of breach of this warranty.

(b) The Hirer indemnifies CAC Surrey Docks and agrees to keep CAC Surrey Docks indemnified against all costs, expenses, claims and liabilities arising from loss or damage to property or injury or death of-persons from or during the term of hire.

7. Cancellation (a) CAC Surrey Docks must be given 30 days’ notice if the Hirer wishes to cancel the hiring of the

Hall (b) Cancellations with less notice will incur the loss of the deposit under clause 3(a). (c) Even if the Hall is re-hired by another party for this term of hire, CAC Surrey Docks will not

refund the forfeited deposit to the Hirer. 8. Termination (a) CAC Surrey Docks may terminate this agreement and retain the deposit, if any, if the Hirer

has not paid any instalment of the hire fee within 7 days of the due date under clause 3. (b) If a party is in breach of their obligations under clauses 4 and 5, the other party may give the

party at fault written notice of the breach and give 7 days’ within which to remedy the said breach. If the breach remains un-remedied the agreement may be terminated.

9. Entire agreement This agreement constitutes the entire agreement between the parties and may be amended only in writing and signed by both parties. 10. Disputes The parties will submit any dispute which arises out of this agreement the Church Office, The church believes disputes are to be worked out between parties without recourse to the courts. See, generally, Matthew 18 and 1 Corinthians 6. Accordingly, users of the facility agree to attempt resolution through Christian mediation, or any other mutually acceptable arbitration service. . Extension of Term The term of hire may be extended with the written consent of both parties I affirm that: I understand that the church does not allow its facilities to be used in a way that contradicts its faith or by persons or groups holding beliefs that contradict the church’s faith. To the best of my knowledge the purpose for which I am requesting use of church facilities will not contradict the church’s faith, and I commit to promptly disclose any potential conflict for which I am aware or become aware to church staff. I understand that the church does not allow its facilities to be generally available to the public, and that my use of these facilities is subject to the pastor’s approval, which is conditioned in part on my


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agreement to the requirements in the “Church Facility Use Policy,” a copy of which I have read and understood. I understand that I will be responsible for any damages to the church facilities resulting from this proposed use of facilities.

Signature

Printed Name ____________________________________ Date


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INTERNAL REQUEST FOR EVENT DATE & FACILITIES

This form is to be used to request for a date to hold a programme not in the church calendar or change a date for a programme in the calendar or request for use of facilities that is not within your standard agreed use.

TYPE OF REQUEST New event: .....…………………………………………………………………………………… Use of Room: .....…………………………………………………………………………………… Change of event: …………………………………………………………………………………… Others: ………………………………………………………………………………………………… Intended date ....…………………………………………………………………………………… Day of the week: .…………………………………………………………………………………… Intended room to be used: ………….………………………………………………………………

(main church / hall/ small down stairs room/ big down stairs room)

IMPACT ACCESSMENT Please confirm if any one normally uses the date / room …………………………………… Has the user been contacted?.…………………………………………………………………… Outcome of informal discussion .........................……………………………………………….. If there is a user – please confirm knock on effect and arrangements made to ensure smooth running of both events. STAKE HOLDER MANAGEMENT CPO consultation HQ impact ……………..…………………………………………………………………………. Have other Pastors been consulted ............……………………….…………………………….. Senior Pastor consulted.…………………………..……………………………………………….. Council consulted ….………………………………………………………………………………… Is there a District impact …………………………………………………………………………. Please refer to planning committee if District impact

OUTCOME Final decision ......…………………………………………………………………………………….. Requestor informed ………………………………………………………………………………….. Date ............……………………………………………………………………………… Any other information ……………………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………………….. ………………………………………………………………………………………………………………………..


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Incident Report

Reported By: Date of Report:

Title/ Role: Incident No:

Incident Information

Incident Type: Date of Incident:

Location:

Specific Area of Location (if applicable):

Incident Description:

NAME / ROLE / CONTACT OF PARTIES INVOLVED:

1.

2.

3.

4.

NAME / ROLE / CONTACT OF WITNESSES:

1.

2.

3.

Follow-Up Action:

Head of Department’s Name: Signature:

Notes:


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Volunteer Application Form

Name: …………………………………………………………………………………………………………………. (Surname first)

Address: ……………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………. Phone No: ……………………………………… Email: …………………………………………………………. Emergency Contact Name: …………………………………… Phone………………………………………….

Are you currently employed? .......... Occupation: ………………………………………………………….

How many days a month would you like to volunteer:………………………………………………………

How many hours a week would you like to volunteer? ……………………………………………………..

Which department would you like to volunteer in?.................................................................................

What are your volunteer goals?................................................................................................................

Volunteer Confidentiality Agreement

As a volunteer:

I understand that I am subject to the ethics which binds the department I choose to serve in. I will comply with all the church policy. I will keep confidential matters private.

-------------------------------------------------------- -----------------------------

Volunteer Signature Date

------------------------------------------------------- -----------------------------

HoD/ Team Leader’s Signature Date


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Christ Apostolic Church Surrey Docks District Headquarters Baptism Application Form

Name in full

Address

Date of Birth

Town or Place of Birth

Nationality

Occupation

Contact number

Local Church Branch (Circle as appropriate)

Surrey Docks / Welling / Leyton / Belgium / Swanscombe / Hastings


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Christ Apostolic Church Surrey Docks District Headquarters Request for Amendment

This form should be used to request changes to the Policy hand book.

Request By: Date of Request:

Type of amendment – update / delete / new section / other

Page / section

Justification for change

Details Please summarise change required here and send soft copy of required insert (where appropriate) to the Church mail box

INTERNAL REVEIW Policy team Approved

Appropriate W Pastor approved

Assembly Pastor Approved

If rejected please state reason here

Date Policy updated

Updated version number

Please submit to Church office: [email protected]

mailto:[email protected]


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8 Appendix

The documents list below has been collated into Annex to CAC Surrey Docks handbook contains the following Church documents:

Church History TENETS CAC Surrey Docks District Constitution CAC Surrey Docks Worker hand book 2015 Committee – Terms of reference Staffing Usher Rules & Regulation Safeguarding and Child protection policy and procedure Discipline in Children Sunday school - guiding principles Choir rules and regulations YCF guiding principles Data Privacy Policy and Procedure 5Ws - Approach & guide statements 5Ws - Pastorate and leads role objectives

This is available from the

- Church office - Pastorate - Board of Elders

2019 - CAC Surrey Docks current organisation chart is included herein.

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FIRST LEVEL ORGANOGRAM

Administrative Secretary

Senior Pastor

Pa. Medaiyese

Assembly Pastor

Pastorate

Welfare Warfare

Work Ministry

Witness Word Worship

Board of Elders

Steering Group

Church Leaders' Forum

Ministers' Wives

Administrative Support

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WELFARE MINISTRY

Welfare Pastor

Welfare Evangelist

Home Church

Sports & Recreation

Health and Well Being

Bands Welfare Lead

Functional Welfare Lead

Sectional Welfare Lead Members Caring

Unit (MCU)

Home Visit New VisitorsMembers

Communication Lead

Elderly Care Unit

Hospitality

Community

Community Care Unit (Homeless,

food, etc)

Charity Support Unit (CSU)

Outreach (Hospital, homes

around etc)

Community

Welfare Admin

Home Church

Welfare Admini

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WARFARE MINISTRY

Warfare

Prayer Warriors

Prayer S.W.A.TPrayer

Response Team

Prayer Intercessors

Sectional Warfare Team

Lead

Functional Warfare Team

Lead

Warfare Evangelist

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WITNESS MINISTRY

Witness Pastor

Neighbourhood Outreach

Community Integration

Missions & Church Planting

House CellsOutdoor &

TractsResearch &

Development

Witness Evangelist

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WORD MINISTRY

WORD

WORD Evangelist

Sunday School

Bible StudyChristian

Education

Walk

(Discipleship)

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WORSHIP MINISTRY

Worship

Worship Evangelist

Drama Music

Senior ChoirYouth Choir

Managed by

Youth Minisrty

Sectional Worship Lead

Managed by groups

AOPManaged by

Children Minisrty

YCF ChoirManaged by

YCF

Church Organist / Technical

Trainer

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WORKS MINISTRY

‘

Work Pastor

Works 1 Works 2 Finance

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WORKS1 MINISTRY

Work

Deputy Works 1

Church Admin & Policy

Family Life Committee

CPO

Conflict Resolution and

Disciplinary Committee

CounsellingProfessional &

Business Network

Work Evangelist

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WORKS 2 MINISTRY

Work

Deputy Works 2

Media Team Church KeepersHealth & SafetySecurityProtocolsEvent

CoordinatorICTPublicationPublicityUshers MinistryInterpreters

Sectional Ministries

Work Evangelist

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FINANCE MINISTRY

Work

Finance/Treasurer

Building maintenance

Building committee

Finance Secretary

Church Investments

Church Nursery Homeless Project BookshopResearch &

Development

Budget ControlFund

Raising/Ministry Partner Lead

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Sectional Ministries

CACMA Good Women YCF Graduate Forum

Youth Ministries

Steering Committee

Youth Cordinator

Children Ministries

Singles Ministries

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