SURPAAS

Seamlessly Unified Recruitment Platform As A Service

Cloud Recruiting Platform

For Employers ,Recruitment Service Providers and even Candidates

Manages the plethora of complexities in the Hiring Process in a Simplified & Seamless manner !!

FUNCTIONAL ARCHITECTURE In

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CoreObjects

Core Processes

EntityWrapper

ServiceFramework

CompanyPersonPosition

Workflow Multi-Tenant

Employer Recruiter Vendor Candidate

Access Control

TAMS Parsing StructuredInterview

InterviewReports

Dashboard Search

Boards ReferralORG

MappingDoc

MgmtMailing

SMSJob

Posting

Billing CRMVacancyMgmt Admin Alerts

Meta data Services

ARCHITECTURE HIGHLIGHTS Meta-data driven SaaS Architecture

Configurable – Multi Tenant SaaS Maturity Model

(will be moving to Scalable Configuration Multi-Tenant in next few month) SOA

Services are Offered as API Every API is Self-Contained, Stateless, Authenticated and

Authorized Using Latest Microsoft Technology Offerings Algorithm driven Parsing Services Distributed Architecture

Every Web Module, Database, and Background Services can run on separate machines

Branding capable

Platform

Storage

Business

Communication

Presentation

TECHNOLOGY STACK

SPECIALLY DESIGNED CONFIGURABLE TOOL – FOR RECRUITMENT OR ANY OTHER USE

Work Flow Designing tool Any Work flow Recruitment or non Recruitment 99 processes Allocate , Specify must before next and

Automate Document Parsing Tool

From unstructured to structured data Configurable and knowledge driven

HTML – Web Parsing Tool Survey/Interview/Testing/Opinion Poll

Designing Tool Knowledge Repositories

WORKFLOW DESIGNING TOOL

SIMPLE & SEAMLESSLY INTEGRATEDELABORATED, ENTERPRISE WIDE & CONFIGURABLE

Virtually 2 screen Software , Landing Dashboard and Workbench 95% of Need Served from two Screens

All the activities and actions converge at one place. Seamless Integrated with all Entities HR /Recruiter, Employer/Line Managers, Vendor, Candidates)

Seamless Integration with External Systems like Portals, Mails, SMS, and Social Networking sites (even where API, xml online transfer

not available)

LANDING PAGE -DASHBOARD ALERTS – REPORTS – CALENDAR – PLANNER – QUICK START LINKS

Converges most to single

board/page

DASHBOARD VIEW 1

DASHBOARD VIEW 2 - VACANCY STATISTICS

WORK PAGE -MULTI TASKING WORKBENCH

Manage Single or Multiple / Group

Vacancies at a time

Real time status /counter on each

Stages

Shows Source of Candidate

Bulk Management of Candidates in a

given Stage

Option to filter rows and column from

range of fields and content.

Facility to Bulk Upload Candidates

Instant Views- Resumes,& Interview,

Instruction & Communication,

Calling List.

Vacancy level search on fields like

Name, Process stage, City, Company

Interviews/event scheduled –for each

candidate

Integrated correspondence to

colleagues , candidates , vendors

view, edit, update all information on the

candidate

view, edit and add interview or other

events

off limit a candidate view and update candidate history

Facility to Send Mail /sms to Candidates,

colleagues, vendors

Manage Team

Manage Methodology, Job

description, Structure Interview

Send Global Instruction, view

Standing Instructions

Add Interview Comments

Post Vacancy to Portal , allocate

candidate to other Vacancies

WORKBENCH

WORKBENCH

HIGH SPEED ARTIFICIAL INTELLIGENCE EQUIPPED (AIE) PARSINGNO HUMAN TOUCH PARSING & ATTACHING

Driven by Knowledge Repositories Drives Knowledge from Global Knowledge Allows Using Local Knowledge's

Uses Collective Intelligence Multiple Checks and Verification Reusable Auto Updating Email response from Portals – job Postings

gets attached to Vacancy Email to Hiring managers & Candidates Bulk Upload by Candidate or Recruiter goes

directly to Parsing station

Parsing Station

Duplicate Check on • Email• Contact• Social Identities

Candidate are Captured and Attached to Vacancy

Job Portals

Inbox

Local Folder

Knowledge

Repository

LanguageGrammar

Resume Reservoir/ Pipe line

No Human Touch – Through Software Routine Process (TSRP) from Receiving Resume, Parse , Duplicate Check , Attaching Specific vacancy

Duplicates

Reject Accept

Five step Duplication Check process

Verification

Position specific workbench

Captured Data gets populated automatically for each candidate for specific position

Upload Parsing I Parsing II Database Vacancylevel

Back …

Resumes from online Channel

Resumes from other channels Like email , Career site , employee referral , bulk upload

UNIFIED CANDIDATE PROFILE PAGE DETAIL – HISTORY – ANALYSIS –COMMENTS & REFERENCES

Candidate Captured information- Name, Contact , address , Qualification , Career Details & More

Multi resume Storage Facility – Candidate History

All the Vacancies, candidate has been considered in the past and the result/ Status, History

Previous structured interview Records & Marks Interviewer Remarks and Comments History

Candidate Preferences-Multi Parameters Career Analysis –

Manual and Artificial Intelligence Equipped References & Reference Reports

CANDIDATE PROFILE MAIN PAGE

CANDIDATE PROFILE SHOWING ALL TAB IN ONE

HIGH INTEGRITY & ULTRA FLEXI WORK FLOW DESIGNING & MANAGEMENT SYSTEM

Can create upto 99 stages, which is more than sufficient for any hiring process or for any other need

Workflow Designer Tool At each stage you can define

Must Before Stage Next Stage or indicate as Last Stage (usually the Rejected

stage) Allocate People/s to Stage - who can Act on a stage 3 Level of Escalation for each stage Define Alert for a Stage Reports to be provided

Save process as a Master Template/s which can further applied to new Vacancies

Customize and Optimize a Master Template/s before applying to a Vacancy

CREATE METHODOLOGY

METHODOLOGY PROCESS

STRUCTURED INTERVIEW DESIGNING AND MANAGEMENT

Design your own Interview question for a Vacancy

Create Single or Multiple column Questions Save Question in Question bank Import Question from Question bank or

previous Vacancy Tag question based on Industry, Role,

Function or Resume Classification (Personal, Education, Experience, Project etc.).

Auto Saving of Answers as an when you having answering one question

Save as HTML

AI BASED RESUME SEARCH SYSTEM

Search on all the Captured information Search on Keywords within specific cluster

(experience, education, personal detail etc) in a resume

Search intelligently extends the criteria based on Mapping available in the Knowledge Repositories. For e.g if you search for candidate in automobiles, will also extend to automobile products and departments

Refine search on any all the common parameters including keywords

Search City within certain KM radius. Save your Search and share with your team

members

CANDIDATE SEARCH

CANDIDATE SEARCH ..CONTD

CANDIDATE SEARCH RESULT

UNIQUE TALENT MINING TOOL Scanning entire spectrum of companies  . Each company by company, Location by location,

Department by Department and Project by Project. Laying a very accurate Talent pipe line & Supply chain system.

Map Candidate to Company Map Candidate to a Organization Level Set Reporting Relation Search Candidate and map them back to Companies An easy to use Drag and drop User Interface

showing the Hierarchy and mapping non-related candidates

Save the hierarchy and communicate them with your employer

UNIFIED COMMUNICATION

Integrated communication, One window, one entry message to & fro from HR Rep to Hiring Manager Line, Manager, Agency and Candidate.Communicate via various channels like Email, SMS, Local Instruction, Local Alerts

CONFIGURE YOUR ORGANIZATION

1. Create Organization Functional – Department Locational Grade/ Management Level Reporting Structures

2. Create Hiring Organization Physical Structure

3. Create Decision Making / approval Policies for Hiring Decions

4. Map Line Managers and Support Staff to Physical and Reporting Structure

CONFIGURE ORGANIZATION PHYSICAL AND REPORTING STRUCTURE

MULTI LEVEL MULTI-FACETED CONFIGURABLE ROLES AND RIGHTS

Define Role, commonly defined roles are Administrator Recruiter Hiring Manager Management Consultant Support

Define Access Rights to be given at Enterprise Level Corporate Level Department Level Individual Level

MANPOWER PLANNING

A simple manpower planning facility at each department / sub department level

Allows editing and altering from time to time Keeps record and history Integrates Manpower plan with talent acquisition

& requisition

MANPOWER REQUISITION

Manage Employee Requisition with complete workflow for approval process.

Design & define Management Grade wise flexible approval policies

Allocate Roles and authorities Alerts on convergence boards and by email

or RSS fee

CREATE REQUISITION

REAL TIME ENTERPRISE WIDE TALENT ACQUISITION REPORT

Integrated real time status report on Talent Acquisition

Integrated with man power plan Shows balance yet to be filled positions Shows status on offer made, offer accepted, joined/

dropped or internally transferred.

INTERVIEWS SCHEDULING

Single Simple Interviews (Single Candidate, Single Vacancy, Single Interviewer)

Complex Interview Scheduling - Multi-Vacancy, Multi Candidate, Multi-Interviewer, Multi-Location, Multi-Venue, Multi-Days & Time

Schedule Single or Bulk Candidate Interviews Emails are sent to all members that are part

of interviews Email includes Outlook Calendar file with all

the details Calendar shows Interview information on

dashboard

COMMUNICATION TEMPLATES

Create your own Email Templates for each occasion

Use Template editor to create templates

EMAIL TEMPLATE

FULLY INTEGRATE BUILT-IN MAIL MANAGEMENT SYSTEM

Outgoing Mail Service Provides Status and Failures of Outgoing mails Send Bulk mails Embed Images and Rich text or HTML so its not

blocked by Mail Servers Inbox Mail Service

Parse Applicants mails for Vacancy and Attach it

CANDIDATE DOCUMENT MANAGEMENT

One can store document of type .doc, .xls, .pdf and image files.

Documents can be mapped to Education and Employment information

Document can be marked at Verified. Once Verified cannot be deleted

SELF SERVICE CAREER SITEINTEGRATED , INTERACTIVE & A MINI JOB PORTAL WITH DIFFERENCE

Search for Open Position or Get directed to Position from any online source – Portal , network

Apply for the same.  Super Easy resume Posting

Upload . Auto Parse Very little to enter Check , Modify Specify Preference

Allows uploading Documents A Unique Referral Management system- Refer or get

referred Keeps Record and update real time status for each applied

position Review progress and interact with recruiters and Employer Allows dialogue with Hiring Manager / HR /

CANDIDATE PROFILE

CANDIDATE JOB APPLICATION STATUS

AGENCY MODULE- A SPECIAL SELF SERVICE VENDOR MODULES

Facility to Pre approve Vendor and Terms Facility Allocate Vendor to Dept. , Location/s Rate vendor performance Broad Cast Job Post to all or selected Vendors or auto

selected as per allocation Vendor/s can be view and accept job orders from your site Monitor Process Integrity of Vendor- Unlike other software

which just allows vendor Resume Uploading , SURPaaS provide full Recruitment software Vendor to work means

Vendor Process & can forward Pre duplicate checked resumes to your job orders- Directly attached to / visible on Vacancy Workbench

Integrated Communication from Hiring manager / Line Manager , HR , Vendor & Candidate at one shot

Provide services for arranging interviews and coordination

SELF SERVICE CAMPUS RECRUITMENT SITE

Allocate Campus to Department ., Location Broadcast your requirements Placement officer upload Student information Shortlist / Reject before visiting /interview Visit Campus to interview or Online interview Forward Selected and allocate to

Department / Branch Interview / Hire Fresh any time

CAMPUS RECRUITMENT SYSTEM – EDUCATION SYSTEM

Keeps records of Courses , degrees Subjects Duration Type – fulltime , part time , online

Universities / Institutes Location Degrees , Courses offered

Colleges / Institutes / Classes Location Degrees/ Courses offered Affiliation to universities / institutes

SELF SERVICE RPO SITE Broadcast single or lot of Micro Process to be outsourced

1. Confirm Interest2. Set interview 3. Conduct Structure information 4. Find Contact Information5. Check Current Employer 6. Map a Company 7. Find his Senior , subordinate, Peer 8. Check Online Media 9. Conduct Reference Check

RPO Vendor View and accepts Results of Process get real time Auto Dated in Vacancy Workbench against

specific Candidate Off-loader / Controller Module to manage vendors Billing system Boon Companies overseas – UK/ USA – Real-time RPO vendors working in

India or elsewhere in the world

KNOWLEDGE REPOSITORIES- UNLIMITED POSSIBILITIES

Companies Industry , Product , Division Department , Designations &

Locations Industry

Processes Brands

Industry Products

Industry Department

Funtion

Department Function

Role / Designation

Technology Processes

COMPANY MODULE

• Scalable• Integrated with Work Experience of

the Candidate• Useful for Recruitment and CRM• Self Service CRM