Surf Life Saving Sydney Northern Beaches Inc

2020 Annual General Meeting Agenda TUESDAY AUGUST 4th 2020, commencing at 7.30pm

Unit 9/1 Vuko Place Warriewood 2102 & Zoom 1. 7.30pm Guests to be seated

2. Welcome by SLSSNB President – Tracey Hare-Boyd

3. Attendance, Apologies & Proxies

4. One minute’s silence

5. Welcome to new Club Presidents and acknowledgement of retiring Club Presidents

6. SLSSNB Executive team introductions

7. Adoption of Minutes for 2019 Annual General Meeting

8. President’s Address – Tracey Hare-Boyd

9. Presentation of the 2019/2020 Annual Report – Tracey Hare-Boyd

10. Motion: To adopt the 2019/2020 Annual Report

11. Presentation of the 2019/2020 Financial Reports by Tony Hilliger (Director of Finance)

12. Motion: To adopt the 2019/20 Financial Reports

13. Notice of Motion:

That affiliation be sought with Surf Life Saving New South Wales for the 2019/20 season. Further, that the articles, constitution, by-laws, regulations and resolutions, together with the Awards and equipment of Surf Life Saving Australia Limited and Surf Life Saving NSW be accepted without reservation.”. Proposed by Tracey Hare-Boyd (President), seconded by Michael Wasley (Deputy President)

14. Appointment of Auditor for 2020/2021 – Peter Power FCA

15. Patrons for 2020/2021 o The Hon. Zali Steggall Federal Member for Warringah o The Hon. Jason Falinski, Federal Member for Mackellar o The Hon. James Griffin, State Member for Manly o The Hon. Brad Hazzard, State Member for Wakehurst, Minister for Health o The Hon. Rob Stokes, State Member for Pittwater, Minister for Planning & Public Spaces o Michael Regan - Mayor of Northern Beaches Council o Graham Ford, SLSA President o George Shales, SLSNSW President 16. Call for comments from the floor 17. Thank you to our 2019/20 supporters:

• ICMS • Streets • Westfield Warringah Mall • Dee Why RSL Club • Speedo • URM • Brookvale Nissan • Northern Beaches Hospital • Northern Beaches Council • Bennett Boards • NSW Government • The Beach Club Collaroy • SLSNSW • SLSA • BRP • DHL • Westpac • Telstra • Clubs NSW

18. Thank you to North Palm Beach SLSC for use of facilities for regular RWC training 19. Special Resolutions

Special Resolutions 1a Amendment to Surf Life Saving Sydney Northern Beaches Inc. Constitution CONSISTENT SPELLING OF THE WORD ADVISOR THROUGHOUT Motion: That the Surf Life Saving Sydney Northern Beaches Inc. Constitution, throughout changes the spelling of Adviser to Advisor. Special Resolution 1b. Amendment to Surf Life Saving Sydney Northern Beaches Inc. Constitution CEO TO BE KNOWN BY OTHER TITLES Motion: That the Surf Life Saving Sydney Northern Beaches Inc. Constitution, Section 4 a.v. be changed from CEO refers to the Chief Executive Officer of SLSSNB; to CEO refers to the Chief Executive Officer being the principal paid employee and public officer of SLSSNB and includes any other title description by which the CEO may be known from time to time; Special Resolution 1c. Amendment to Surf Life Saving Sydney Northern Beaches Inc. Constitution ADDITIONAL POWERS OF THE EXECUTIVE COMMITTEE Motion: That the Surf Life Saving Sydney Northern Beaches Inc. Constitution, Section 15 b. includes two additional points v. be responsible for the filling of casual vacancies of Directors when the vacancy is 5 months or

less before the next EGM vi. make recommendations to the BOM for the filling of casual vacancies of Directors which occur

more than 5 months before the next EGM Special Resolution 1d. Amendment to Surf Life Saving Sydney Northern Beaches Inc. Constitution COMPOSITION OF THE EXECUTIVE COMMITTEE Motion: That the Surf Life Saving Sydney Northern Beaches Inc. Constitution, Section 16 f. includes the words Subject to Clause 20 Motion: That the Surf Life Saving Sydney Northern Beaches Inc. Constitution, Section 16. includes three additional points f. Any Director elected to a position following the conclusion of a casual vacancy filled in

accordance with clause 20(a) or (b) shall hold office until the next scheduled election as proscribed by clause 16(f).

g. A club president cannot hold a position on the Executive Committee h. Subject to the Regulations, members of the Executive Committee cannot be paid employees of

SLSSNB. Special Resolution 1e. Amendment to Surf Life Saving Sydney Northern Beaches Inc. Constitution CASUAL VACANCIES

Motion: That the Surf Life Saving Sydney Northern Beaches Inc. Constitution, Section 20 a. changes from ; In the event of a casual vacancy in a Directorship, the BoM may appoint a Member to fill the vacancy and the appointed Member will hold office, subject to this Constitution, until the conclusion of the next EGM at which the role was due for re-election under Section 16 of the Constitution. a. In the event a casual vacancy in a Directorship occurs 5 months or less before an EGM, the Executive Committee may appoint a Member to fill the vacancy and the appointed Member will hold office, subject to this Constitution, until the conclusion of the next EGM Motion: That the Surf Life Saving Sydney Northern Beaches Inc. Constitution, Section 20 b. is added as follows; b. In the event a casual vacancy in a Directorship occurs more than 5 months before an EGM, the

Executive Committee shall recommend to the BOM a member to fill the vacancy until the next EGM. The BOM may approve the recommended member to fill the vacancy but is not obliged to do so. The appointed member will hold office, subject to this Constitution, until the conclusion of the next EGM.

Motion: That the Surf Life Saving Sydney Northern Beaches Inc. Constitution, Section 20 c. is changed from Item 20 b. and amended as follows; c. A casual vacancy in a Directorship occurs if the Director:

i. dies; ii. ceases to be a Member; iii. is absent from Executive Committee meetings without the consent of the Executive

Committee for a period of three (3) months; iv. resigns from office by notice in writing to the President or Public Officer; v. is removed from office by Special Resolution or by the Judiciary Committee in the

event of a disciplinary matter; vi. becomes a mentally incapacitated person; vii. is convicted of an offence involving fraud or dishonesty for which the maximum

penalty on conviction is imprisonment for not less than three (3) months; viii. based on criteria in the Corporations Act 2011 (Cth), becomes insolvent or is

prohibited from being a director of a company; ix. holds the office of club president; x. subject to the Regulations, becomes a paid employee of SLSSNB

Special Resolution 1f. Amendment to Surf Life Saving Sydney Northern Beaches Inc. Constitution BOARD OF MANAGEMENT Motion: That the Surf Life Saving Sydney Northern Beaches Inc. Constitution, Section 21 a. changes from ; a. Elect the Directors of SLSSNB, including the appointment of casual vacancies; To a. Elect the Directors of SLSSNB, including approving recommendations by the Executive

Committee for the appointment of casual vacancies which occur more than 5 months before the next EGM;

20. General Business of an urgent nature 21. Close

Refreshments and finger food will be served at the conclusion of the meeting.

Upcoming Events: ANNUAL SNB GOLF DAY FUNDRAISER - 25th SEPTEMBER 2020