Support and Exhibitor Prospectus

May 21—24, 2018

Wyndham Grand Pittsburgh | Pittsburgh, PA

Brought to you by the Association for Pathology Informatics

Diamond: $20,000 (limited to 3)

♦ Eight complimentary registrations

♦ Special signage/banner recognizing your company’s participation as a Diamond-level Exhibitor

♦ Two 6’ Tables in the most visible location in the center of exhibitor ballroom

♦ Exclusive sponsorship of one of the following events:

Travel Awardee Luncheon

Wednesday Opening Night reception dinner in exhibitor ballroom

One 60-minute or two 30-minute times to present a talk (on Tuesday or Wednesday – time TBD) (topic/talk must be submitted to the PI

Planning Committee for pre-approval by March 30, 2018)

Recognition in mailers and conference programs

Link to your company’s web site on the Pathology Informatics Summit website and on the API website

API Corporate membership with 4 Corporate person memberships and logo on API website ($3,000 value)

Attendee Mailing List (Pre- and Post-Conference)

Exhibitor Benefits

Platinum: $15,000

Five complimentary registrations

Two 6’ Tables in the most visible location in the center of exhibitor ballroom

Sponsorship of all breakfasts and lunches in exhibitor ballroom

Recognition in mailers and conference programs

API Corporate membership and logo on API website ($1,500 value)

Attendee Mailing List (Pre- and Post-Conference)

Eligible to participate as a Diamond Level Exhibitor at Pathology Informatics Summit 2018

Gold: $9,000

Three complimentary registrations

One 6’ table in a location in the center of the exhibitor ballroom

Recognition in mailer and conference program

Attendee Mailing List (Post-Conference)

Silver: $6,000

Two complimentary registrations

One 6’ table in a location along the periphery of exhibitor ballroom

Recognition in mailer and conference program

Attendee Mailing List (Post-Conference)

Bronze: $4,000

(open only to first time exhibitors from companies employing 15 people or less – pre-approval by PI Summit Planning Committee required)

♦ Two complimentary registrations

♦ One 6’ table in a location along the periphery of exhibitor ballroom

♦ Recognition in mailer and conference program

♦ Attendee Mailing List (Post-Conference)

All early committed exhibitors will be listed in at least one promotional email blast to over 12,000 targeted

lab professionals and pathology researchers

Pathology Informatics Summit 2018 | May 21—24 | Pittsburgh, PA | www.pathologyinformatics.com

Tuesday, May 22, 2018

7 AM to 8 AM – BREAKFAST SERVED IN EXHIBITOR BALLROOM

8 AM to 9 AM – OPEN

9 AM to 10:00 AM – CLOSED

10:00 to 12 PM – OPEN (Scheduled snack break 10:20 AM to 11:20 AM)

12 PM to 1 PM- LUNCH SERVED IN EXHIBITOR BALLROOM

1 PM to 3:00 PM – CLOSED

3:00 PM to 5 PM – OPEN (Scheduled snack break 3:35 PM to 4:00 PM)

5:30 PM to 7 PM – OPENING RECEPTION

Wednesday, May 23, 2018

7 AM to 8 AM – BREAKFAST SERVED IN EXHIBITOR BALLROOM

8 AM to 9 AM – OPEN

9 AM to 10 AM – CLOSED

10 AM to 12:00 PM – OPEN (Scheduled snack break 10:20AM to 11:20 AM)

12 PM to 1:30 PM- LUNCH SERVED IN EXHIBITOR BALLROOM

1:30 PM to 3:00 PM – CLOSED

3:00 PM to 5 PM – OPEN (Scheduled snack break 3:30 PM to 4:30 PM)

5 PM – CLOSED/BREAK DOWN

Exhibitor Ballroom Hours PI Summit 2018

Pathology Informatics Summit 2018 | May 21—24 | Pittsburgh, PA | www.pathologyinformatics.com

Exhibit Dates

Tuesday, May 22 and Wednesday, May 23, 2018

Installation of Exhibits

Monday, May 21 | 8 AM - 9 PM

Dismantling of Exhibits

Wednesday, May 23 | 5 PM - 8 PM and

Thursday, May 24 | 8 AM - 12 PM

Monday, May 21 - Thursday, May 24, 2018

A block of rooms is available at the Wyndham Grand Pitts-

burgh at the special rate of $155 (plus 14% taxes). Deadline

for discounted reservations is Sunday, May 6, 2018.

You are responsible for making your own hotel reserva-

tions. Here is the on-line link to our room block at the

Wyndham:

If you call the hotel directly, please tell reservations you will

be attending the “Pathology Informatics Summit 2018”

conference.

PLEASE NOTE: The hotel cannot accept shipments any

sooner than three (3) days prior to the start date of the

conference.

Ship to:

Wyndham Grand Pittsburgh Downtown

600 Commonwealth Place

Gateway Center

Pittsburgh, PA 15222

Shipment for: Pathology Informatics Summit 2018

May 21-24, 2018

Meeting Dates

Accommodations

Information on Shipping to Hotel

Exhibitor Registrations

Each company representative working in or visiting the

exhibits will be required to register and wear an

identification badge. Each exhibitor will be permitted to reg-

ister the number of representatives as outlined by their level

of participation. These registrations are complimentary.

All representatives must pre-register on-line:

Enter the code PIVENDOR18 to reserve your free badges for

the conference.

NOTE: Any additional company representatives above the

allotted complimentary registrations will be charged at the

$450 rate and you must use the registration option

“Exhibition only” found on the event page.

SEE the Exhibitor Kit from the Wyndham Grand

Badges will not be mailed in advance, and can be picked up

on-site at the Exhibitor Registration Desk.

Each person issued an exhibitor’s badge must be employed by

the exhibiting company or have a direct business affiliation.

**Wireless connection per table at no cost. A basic

powerstrip with electricity is also provided at no cost.

Exhibitors may set up on Monday, May 21, 2018. All set up

must be completed by 7:00 am on Tuesday, May 22. Exhibits

open 7:00 am on Tuesday May 22 with all meals being served

directly in the Exhibitor Ballroom. Please see conference

schedule for all exhibitor viewing times.

Breakdown can start at 5:30 pm on Wednesday, May 23,

2018. Last exhibit viewing is Wednesday, May 23 from 3:30–

4:30 pm. All exhibitors must have their booths disassembled

by 1:00 PM on Thursday, May 24, 2018.

We permit the use of pop-up displays that will fit on the

display table of each exhibitor. Exhibits must conform to the contracted space (10’ x 10’) or (10’ x 20’ space) and not project so as to obstruct the view of the adjacent booths.

Exhibitor Badges

Exhibitor Set Up, Viewing & Breakdown

Hotel Shipping and Receiving Rates

Pathology Informatics Summit 2018 | May 21—24 | Pittsburgh, PA | www.pathologyinformatics.com

Important Exhibitor Dates

Click here for PI Summit Contract

CONFERENCE REGISTRATION

WYNDHAM HOTEL RESERVATIONS

Sponsorship Opportunities

All sponsorship opportunities are on a first come, first served basis. Please contact

Nova Smith at 412-648-9552 or at nms67@pitt.edu to secure your choice of

sponsorship.

MEETING LANYARDS - $2,500 (limit 1)

Sponsor the PI Summit Meeting Lanyard with your company logo (styles vary based on availability from

production company)

TRAVEL AWARDS - $1,200 (unlimited)

Sponsor a trainee to attend the PI Summit 2018 by providing a travel award that will cover the cost of their reg-

istration and travel.

ROOM KEY CARD - $3,000 (limit 1)

Sponsor the hotel room card keys with your company logo. Cost includes design, production, printing, and

shipping to hotel.

MEETING TOTES - $5,000 (limit 1)

Sponsor the PI Summit Meeting totes with your company logo on one side, and the PI Summit logo on the other

(neutral color for the meeting tote and exhibitor will work with PI Summit team to select bag style). Cost in-

cludes design, production, printing, and shipping to hotel.

Pathology Informatics Summit 2018 | May 21--24 | Pittsburgh, PA | www.pathologyinformatics.com