supplies tender documentation for procurement … - komunikacijska...federalna uprava civilne...

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BOSNA I HERCEGOVINA FEDERACIJA BOSNE I HERCEGOVINE

FEDERALNA UPRAVA CIVILNE ZAŠTITE

БОСНА И ХЕРЦЕГОВИНА ФЕДЕРАЦИЈА БОСНЕ И ХЕРЦЕГОВИНЕ

ФЕДЕРАЛНА УПРАВА ЦИВИЛНЕ ЗАШТИТЕ

SUPPLIES

TENDER DOCUMENTATION FOR PROCUREMENT OF EQUIPMENT FOR

COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF FEDERAL OPERATIONAL CENTER AND FEDERAL

PROTECTION AND RESCUING SERVICES

NO: 08-14/4-411-3/08

OPEN PROCEDURE - INTERNATIONAL TENDER

Sarajevo, October 2008.

Vitomira Lukića 10, 71000 Sarajevo, Phone: ++387 33 767530 Fax: ++ 387 33 767560

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CONTENT

1. 1. INVITATION TO SUBMIT OFFERS...............................................................................................2 2. 2. GENERAL INFORMATION RELATED TO THE PROCEDURE ....................................................3 3. 3. INFORMATION ON THE CONTRACTING AUTHORITY...............................................................4 4. 4. SUBJECT OF THE PROCUREMENT (Technical specification) ....................................................4 5. 5. INSTRUCTIONS FOR SUPPLIERS.............................................................................................26

COMMUNICATION WITH SUPPLIERS ..................................................................................26 PLACE, DATE AND TIME OF RECEIVING THE OFFERS ...............................................................28 PLACE, DATE AND TIME OF OPENING THE OFFERS ..................................................................28 VALIDITY PERIOD OF THE OFFERS ...........................................................................................29

6. 6. QUALIFICATION..........................................................................................................................29 CRITERIA FOR PARTICIPATION AND NEEDED PROVES...................................................29

7. 7. ASSESSMENT OF OFFERS .......................................................................................................32 CRITERIA FOR AWARDING THE CONTRACT .......................................................................32 PREFERENTIAL DOMESTIC TREATMENT .................................................................34 CORRECTION OF MISTAKES AND OMISSIONS...........................................................................35

8. 8. INFORMATION ON PROTECTION OF THE RIGHTS.................................................................35 9. 9. CONTRACT SIGNATURE ...........................................................................................................35

CONTRACT CONDITIONS ..........................................................................................................36 10. 10. INFORMATION ON TENDER DOCUMENTATION..................................................................37 11. 11. ANNEXES ................................................................................................................................37

1. INVITATION TO SUBMIT OFFERS

Ref no. 08-14/4-441/08 dated 20.10.2008. In accordance to the invitation, announced in the „Official gazette BH” no. 86/08 dated 27.10.2008, we hereby invite you to submit offers in the open procurement procedure – international tender – for procurement of the following supplies „EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES“

In order to qualify for contract awarding, the tenderers must fulfil minimum requirements in Articles 22-26. Law on public procurements in BH (Hereinafter: the Law), which are detailed in the point 6. of the tender documentation. OPTION: - Intention to conclude framework agreement (NO)

The tenderers must submit with the offer, tender guarantee in the amount of 1% of the total offer amount. Offers must be submitted to the following address:

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FEDERALNA UPRAVA CIVILNE ZAŠTITE ulica Dženetića čikma broj 14, 71000 Sarajevo, Bosna i Hercegovina

At latest till Monday 08.12.2008, at 15,00 hours. The offers shall be opened in Sarajevo, at the FACP premises, Vitomira Lukića 10, Stup – municipality Ilidža, the same day (08.12.2008) at 16,00 hours, with presence of authorised representatives of the tenderers.

Contract award criteria

The economically most favourable offer (Article 34. para. 1) point a) of the Law), in accordance to the subcriteria, as follows:

a) Offered price with discounts and VAT .................................................. 70 % b) Terms of payment .............................................................................. 15 % c) Delivery period …………………………........................................ 10 % d) Warranty .............................................................................. 5 %

The above criteria is applied to assess the offers (from the most important to less

important and with relative participation) The contract shall be awarded to the tenderer who submitted the best assessed

favourable offer.

All tenderers, who submitted their offers on time, shall within 7 days of the day of making the decision, be informed in written form on the decision made by the Contracting authority, on the results of the open procurement procedure, assessment or cancellation of the procedure.

All tenderers who believe that the Contracting authority has violated one or more

stipulations during the contract award procedure, has the right to file a complaint to the procedure, in a manner and time limit, determined in the Article 51. of the Law.

2. GENERAL INFORMATION RELATED TO THE PROCEDURE

2.1. Words used in the tender documentation, have the following meanings:

“Authorised person/persons” – person/persons who are authorised by the Contracting authority or tenderer to act on behalf of them

“Contracting authority” – (Name of the Contracting authority) “The Law” – Law on public procurements in Bosnia and Herzegovina. “Procurement procedure” – procedure conducted by the Contracting authority,

based on this tender documentation. “Sublegal documents” – sublegal documents based on the Law: Directive on

applying the Law on public procurements in BH (“Official gazette BH” no. 3/05), Directive on preparing the procurement notification, contract award cancellation of the procurement procedure (“Official gazette BH“ no. 17/05) and Directive on managing the minutes on offers’ opening („Official gazette BH “ no. 17/05), “Tenderer” – Supplier who submitted the offer,

“Supplier” – All companies or persons or consortiums who offers the supplies on the market and submitted the offer in accordance to the tender documentation.

“TD” – this tender documentation.

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2.2. The open procurement procedure shall be conducted in accordance to the Law, sublegal documents made in accordance to the Law and this tender documentation.

2.3. Contract is awarded to the tenderer who submitted the most favourable. 2.4. The Contracting authority may cancel the procurement procedure, in accordance to

the Article 12 of the Law, when: a) No offer was submitted within the time limit; b) No offer was acceptable; c) Prices of the offers are significantly higher than the anticipated budget; d) Number of received offers are less than 3 (three) and do not provide

realistic competetion; e) Number of qualified tenderers is less than 3 (three) and do not provide

realistic competition; f) Other reasons beyond the control by the Contracting authority, and coul

not be anticipated at the time of initiating the contract award procedure.

3. INFORMATION ON THE CONTRACTING AUTHORITY

Contracting Authority: FEDERAL ADMINISTRATION OF CIVIL PROTECTION Address: Dženetića čikma 14, 71000 Sarajevo, Bosnia and Herzegovina Id. No. 4200332400006

Bank account number: 338-690-22465515-43, at UniCredit Bank, named FMF - Poseban Transakcijski podračun Sredstava za zaštitu i spašavanje

Address for correspondence: Dženetića čikma 14, 71000 Sarajevo, Bosnia and Herzegovina

Phone: +387 33 551 945 Fax: +387 33 214 508 E-mail: [email protected] Web address: www.fbihvlada.gov.ba/fucz Authorised person on behalf of the Contracting authority: Ms. Mira Lazić, Phone. +387 (0) 33 551 945, e-mail: [email protected]

4. SUBJECT OF THE PROCUREMENT (Technical specification)

Predmet nabavke je „EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES“.

Quantity, in accordance to the technical specifications bellow.

Technical specifications A) CONDITIONS / CAPABILITIES:

mailto:[email protected]�

http://www.fbihvlada.gov.ba/fucz�

mailto:[email protected]�

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„ EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES“, must provide:

- Communication and information, navigation-seismic support to the disaster management actions, in which the existing capacities are disabled (public network)

- multiservice communication and information network: transfer of speech, data and images, especially under the natural disaster conditions;

- Wide area network for long distances, through public WAN and LAN connected with network cables or wireless system;

- System to integrate basic components: multiservice communication and information network, communication system of speech and data transfer under the conditions of natural disasters, as well as WAN and LAN systems,

- Computer systems and computer and seismic networks for informatic network and automatisation in the process of disaster management under the conditions of natural and other disaster, and while conducting regular processes.

- Suppoprt the GIS and GPS systems.

B) LEGISLATION Equipment for communication, information, seismic and navigation support for the needs of Federal operational center and Federal protection and rescuing services, must be in accordance to the valid European and other international ICT standards: -International standardisation organisation (ISO) -International standards or recommendations adopted by the ITU and IEC -IETF -ETSI -CEN/CENELEC - International 112 standards - BH Law on communications - BH Regulatory agency for communivcations (RAK) Equipment for communication, information, seismic and navigation support for the needs of Federal operational center and Federal protection and rescuing services is consisted of the following components:

4.1. COMMUNICATION EQUIPMENT The communication system must provide tri anticipated levels of communication for the work of CP operational centres:

- Work under the conditions, when all communication systems within the civil protection and other telecommunication systems are operational (functioning under full capacity),

- Work under the conditions when all communication systems within the civil protection and other telecommunication systems are partially disabled, (Communications are partially not functioning)

- Work under the conditions when all communication systems within the civil protection and other telecommunication systems are disabled, and the communication may be maintained only through the communication system of the CP operational centers (using only our own communication system).

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4.1.1. IP TELEPHONE SYSTEM: Tender subject is supply of modern phone system which is capable to support all previous voice services, like VoIP (Voice over IP) and Unified communiactions. Customers which used specificly analog device up to now, is necessary to give the same functionality, but with advance CTI application (with this application customer will get informations about previous dialled, missed and received calls). Through the CTI applications is necessarly to provide access to the voice mail services. Voice mail system needs to provide recording all messages with total time of 15 hours. Isochronius factor is 4. System needs to provide generation up to 4 voice menu with DTMF dialing, i.e. up to 4 annunciation. For board which is weighted with higher telephone traffic will be used digital Telephone device with two-wire interface, which beside main telephoning enables usage system function through the buttons. Each button is asociated by LED indication, so when we see call signal of our partner, we take call by the same button. Customer who is located on the other place will use VoIP phone. In this way, they will use system resourse as they are on the same location as system is. VoIP phones needs to be equipped with 2/10/100 Mbps interface RJ45 and needs to support POE reeding. From the system is expected high availability, so it's necessarly exclude all electromechanical part from system, e.g. fan, hard disc etc. It's necessarily that all port in system are realized on RJ45 access connector because of compatibility with standards for structured cabling. From the platform is expected scalability.It's necessarily that platfoe, as unique system (base proccesor modul) support at least 64 subscribers and that within IP networks support at least 500 subscribers. It's implied IP trunking with SIP or H.232 protocol between systems. Also, it's necessarily to predict up to 12 IP voice channel for telephone connection, i.e. subscriber. System should serve at least 12 parallel voice IP connections. It's necessarily to provide 4 SIP IP carrier for connection on the Telecom or some alternative Telecom operator. System should enable participaton to the 16 participants in conference call, where participants can be local or external, regardless of port. System should provide at least three conference bridge. For connection on the public network analog and ISDN BRA carrier (it's necessarly that system support ISDN BRA ports). ISDN BRA carrier should support both mode SO and To, apropos TE i NT. ISDN BRA carriers should be in line with EDSS1 protocol. Setting low voltage protection has to be specified on the all carrier, by the investors side earth will be provide. Specify Krone reglete and storage low-voltage protection with low-voltage arrestors.

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No.

Equipment: IP TELEPHONE SWITCHBOARD - SPECIFICATION Quantity (pipeces//set)

4.1.1. Technical conditions: Minimum requirements: Offered specification:

IP telefonski sistem u konfiguraciji: Manufacturer and model:_____________________________

a) ports on the public networks of telecoms:

- 4 analog public transmiter (support for CLIP, Caller ID) - 4 ISDN ports BRA (TE/NT supported mode)

Internal ports:

- 8 digital ports - 30 analog ports - 12 VOIP ports, (4 of them can be used as SIP carrier for connection to the VoIP Telecom operator or for VoIP interconnection H.323. or SIP), with modular expend abilities for number of input-output lines, and digital and/or analog internal ports, with equipment for settings in 19'' communications cabinet. Max demand capacity is 64 (analog, digital, VoIP) internal users, 64 (analog, digital, VoIP) carrier.

- Within switching office are integrated two Layer 3 Ethernet 10/100 Mbps (switch needs to work on third ISO/OSI level) LAN/WAN port - DTE port - Standard function of internal centrale office, with direct

dialling internal port from public network telecoms (DID function)

- International and domestic traffic barrier - Port of metering center for call logging (incoming and

outgoing) - memorizing up to 1500 logs in system. - Feature of speed dialing and/or routing – selecting of

cheapest direction and port for music waiting,. - CTI/TAPI application with licence for each telephone plugged on system. Application needs to contain up to 100, outgoing, incoming and missed calls and access capability for voice mail system. - System needs to be harmonised with European standards.

b) Other conditions:

- Modul za 32 analogna interna priključka sa RJ 45 priključnicama za svaki port.

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- Voice mail, 4 chanells up to 15 hours of messages saved in system. Box for each customer in system. Access through ther phone or CTI application. - By the 4 voice menu with 12 options routing for

automatic intermediation of incoming telephone traffic.

- Install and set in motion, with education of staff, application for insight in incoming and outgoing telephone traffic – full packet with licence for 64 customers. Deliver computer and laser printer in complete, which can with their performance give a support this application.

- Digital telephone device agent, with 10 freeprogramable buttons on 3 levels, and 10 default buttons, telephoning without earphone, display with 7 line of text. Voice mail LED indication.

- IP telephone device with two free programable buttons and 9 default. Voice mail LED indication

. Device is equpped with two 10/100 Mbit/s port with switch function and speech priority. Support for coder G.711 and G.729 VoIP protocol H.323 and SIP. Support for POE power mode. With device is necessarly to deliver adapter for charge.

Low-voltage protection, low-voltage protection storage, and low-voltage arrester for 4 ISDN BRA port and 4 analog

- Settings the new telephone system and connection on existing telephone internal installation, installing SW application on customer computer, immediate programming switching office function, function programming and breaking-in, and staff education.

c) Installing and training - UPS for charginig all system components – 4 hours

duration. Annex the calculation for UPS or additional battery, which is this condition satisfied, and which is under energy needs of system

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No. Equipment: SYSTEM FOR ACCESS CONTROL Quantity (pieces/set)

4.1.2. Technical conditions: Minimum requirements Offered specification:

a) Digital devices:

Web server with reader RFID Smart card or similar

LAN port data base for 1000 users

iGUARD model LM-520SC or similar

Manufacturere and model:_____________________________

1

Power supply for iGUARD or similar model 1 SMART card 70

12. Labels for the cards in accordance to the instructions given by the authority

70

b) VIDEO SURVEILLANCE

4 – channel recorder DVR High Speed Network - HIGH PERFORMANCE

- HIGH SPEED NETWORK

- CENTRAL MANAGEMENT SOFTWARE

- SIMULTANEOUS TRACKING OF 256 KAMERA

- SIMULTANEOUS TRACKING OF 16 DVRs

- PTZ - Pelco-D protocole

- Local network speed for normal quality :

- D1: 20-25 img / sec

- CIF : 25 img / sec

- ADSL speed 512 kb upload for normal quality:

- D1 : appx. 10 img / sec

- CIF : 20-25 image / sec

- LAN and ADSL speed depends on the quantity of changes

on the image

- Total number of images per sec :

- Live : 100 IPS

- Recording D1 : 25 IPS / 720 X 576

- Recording CIF : 100 IPS / 352 X 288

- 35 days recording 500 GB / D1 / normal quality

- High quality of recording in CIF

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- Stabile and fast in network

- Hard Disc 750 GB

- SATA HDD, SATA converter (Acessories)

- GUI ( Graphic user interface )

- Recording with motion detector

- Prealarm, Watermark

- USB and network back up

- Wireless remote control

- 1 X Audio in , 1 X audio out

- Alarm inn and out , Security Password

- Keyboard lock

- Simple and functional use

c) Hard disc: Hard disc HDD WD 3200AAJB 1

d) Colour camera:

Colour camera CCTV SM SDC-415PH El.-Day/Night 1/3 0,3Lux - Resolution (colour) 530 TVL, - Resolution (C/B) 570 TVL - Sensor: 1/3" CCD - Sensor: 1/3" CCD - Minimum illumination 0,3 lux (colour) / 0,002 Lux - OSD (On Screen Display) - SSNR noise reduction

2

f) Lenses:

OAI 3,5-8 mm F1.4 COMPUTAR VARI FOCAL 2x 3,5 - 8 mm, F 1.4, 1/3 format cameras

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g) Camera bearer:

Camera bearer ABS: Bearer with an linker for mounting the camera Materiaal: ABS , colour: Beige Horizontal adjustment: 90 degrees Vertikal adjustment:360 degrees Max.load: 3,5 kg

2

h)

13. Mounting material

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No Equipment: PROFESSIONAL RADIO COMMUNICATIONS DIGITAL SYSTEM - PMR

Quantity (pieces/set)

4.1.3. Technical conditions Minimum requirements Offered specification

Manufacturer and model::_____________________________

a)

Radio commnuications digital system VHF, with GPS modul:

Professional base digital radio station, VHF 45 W, 160 channel, two-line alphanumeric display&icon, connector for additional option wich support USB interface, dual mode ( analog and digital mode), short „free form“ and fast text messages, military standard M810E i M810F. Complete consist: - Professional digital radio station - Set for base radio station (table microphone, rectifier

220VAC/13,8 VDC, feeder cable VAC and VDC, mount for radio station)

- Built in GPS modul - Radial antenna VHF 3dBd - GPS antenna

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b) Stationary repeater:

Digital repeater VHF, 40 W, reeding 220VAC/13,8 VDC, dual mode (analog and digital mode), 100% continual full duty cycle. Set contains: - Digital repeater with integrated feeder unit and feeder cable - Radial antenna VHF, 3dBd - Bezodrzavajuci akumulator 12 V/60 Ah

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c) Hand-held radio station:

Professional digital manual radio station VHF, 5W, 32 channels, dual mode (analog and digital mode) sending fast text messages with programable key, IP57 protection. Set contains: - Professional digital radio station - Built in GPS module - Battery IMPRES Li-Ion 1500 mAh - Fast unit charger for IMPRES battery - Remote microphone/loudspeaker - VHF and GPS antenna - Seat-belt switch

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d) Mobile radio station:

Professional digital mobile radio station VHF, 50 W, 32 channels, connector for additional option which support USB interface, dual mode (analog and digital mode) sending fast text messages with programable key, military standard M810 E i M810F. Set contains:

- Professional digital radio station

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- Built in GPS modul - Shelf for radio station - Feeder cable - Mobile combinated GPS/VHF antenna

-

e) Mobile repeater:

Mobile repeater VHF, 25 W, reeding 220 VAC/12 VDC, on autolighter, including repeater interface, duplexer, repeater mobile cabinet, fan, all feeder cable, radial antenna 3dB eith magnet, 5 m coaxial cable and connector

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Hand held radio station:

Hand held radio station VHF, 5W, 16 channel, select V, with charger and back up battery

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No. Equipment: Station specification for avioband 118-136,975MHZ Quantity (pieces/set)

4.1.4. Technical conditions: Minimum requirements Offered specification

a) Fixed radio station

Transceiver for avioband 118 – 136,975 MHz, 36 W, 20 memory channel, MIL-STD 810 C,D, and E, with fixed anntena, 4 dB, 108-240 MHz with 20 m RG213 cable, and connector and power supply unit 220 V AC/12VDC

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b) Mobile radio station:

Transceiver for avioband 118 – 136,975 MHz, 36 W, 20 memory channel, MIL-STD 810 C,D and E with mobile anntena, 5 m of coaxial cable and connector

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c) Hand held radio station:

Handheld radio transceiver for avioband 118-136,975 MHz, 5W, 200 memory channel, with two battery and battery charger

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No. Equipment: NETWORK CONTROL STATION FOR FIXED HF RADIO WITH ACCESSORIES Quantity (pieces/set)

4.1.5. Technical conditions: Minimum requirements Offered specifications

Manufacturer and model:_____________________________

a) Fixed HF radio

station

Fixed HF radio device with related equipment – device enables voice, data, fax, e-mail transfer. Consisted of: : Radio station integrated in 19“ cabinet, with the following characteristics:

125 WPEP 1,6-30 MHz Channel number : 200 ALE to FED-STD-1045 and MIL-STD-188-141 B SSB, AME, and PILOT transmission mode USB/LSB work Constant SINAD DIGITAL Squelch Digital noise blanker Digital clarifier Multilingual display Variable interchannel distance Sub-octave preselector Security access code Variable notch filter Configurable output power Configurable front-end attenuator Front panel programming ALE Multi-Net applications Built in test (BITE) User manual

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b) Power supply: Power supply unit 220V AC 2

c) Fax: Automatic fax 2

Radio service software for programming through PC 2 d) Programming

Software ALE sofware for programming through PC 2

e) Continuity: Built in kit for continuous duty 2 f) Antenna: 2-30MHz,150W broadband dipole antenna 2

g) Coaxial cable: RF coaxial cable 30m 2

h) Antenna protection 2

i) HS modem and e-mail:

Incorporated HS 4800 bps MODEM with e-mail software package

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j) Microphone : Table top microphone 2

k) Spare parts:

Set of spare test for fixed HF radio device constituted of: - Power unit 220 VAC / 12 V DC

- lord board - control head amplifier - high power board

- fan board

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No. Equipment: NETWORK CONTROL STATION FOR MOBILE HF RADIO WITH ACCESSORIES Quantity (pieces/set)



a) Mobile HF radio station:

MObile HF radio device with related equipment – device enables voice, data, fax, e-mail transfer. Consisted of: : Radio station integrated in 19“ cabinet, with the following characteristics:

- 125 WPEP - 1,6-30 MHz - Channel number :200 - ALE to FED-STD-1045 and MIL-STD-188-141 B - SSB, AME, and PILOT transmission mode - USB/LSB work - Constant SINAD DIGITAL Squelch - Digital noise blanker - Digital clarifier - Multilingual display - Variable interchannel distance - Sub-octave preselector - Security access code - Variable notch filter - Configurable output power - Configurable front-end attenuator - Front panel programming - ALE Multi-Net applications - Incorporated test (BITE) - User manual -

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b) Continuity: Built in kit for continuous duty 2

External loudspeaker 2

c) Power supply: Power supply cable 12V DC 2

Microphone : Mobile microphone 2

d) Antenna system 125 W PEP/AVG automatic antenna tuner with whip antenna 2

HS modem i e-mail:

Incorporated HS 4800 bps MODEM with e-mail software package

2

e) Technical manual:

User manual 2

f) Spare parts:

Set of spare test for fixed HF radio device constituted of: - lord board - control head amplifier - high power board

- fan board

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No Equipment: Digital Network Control Station – Dispatch Console Quantity (pieces/set)


a) Digital communications control device

- digital communications console - integration of telephone and radio traffic - flexible distributive architecture of devices - Modular performance with modules for: - Analog subscriber line or PABX local (for GSM network with appropriate gateway) - Direct telephone line - Conventional radio (VHF and HF)2/4 wire or through the tone romote controle TRC - MPT1 327 through MAP27 interface - Digital TETRA radio channel - Compatibility with Motorola radio devices - Analog or E1 interface for voice recording device - One of the 15 operator place, 28 line port - Support and integration of analog radiocommunication, MPT1327 and TETRA voice and data radio system - Screen-based, configurable user graphic interface - Multilingual operator presentation - IP connection

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b) Operator functions:

- Direct and memory dialing - Answer next - Clear - Hold - Multiline call - Call transfer - Connection radio/radio and radio/phone - Monitoring/ nonselective - Controling volume audio - Radio selective call 5/6 tone - Radio priority/marker busyness of channel - Individual/groupe call (MPT/TETRA) - Emergency call (MPT/TETRA) - TMO/DMO (TETRA) - Status message transmitting/receiving (TETRA) - IRR playback

c) Type and number of ports:

- 4 port for analog telephone line - 1 port for ISDN - 4 port for analog VHF radio channel - 2 port for HF radio channel - 1 port for TETRA radio - 1 port for GSM - 4 port for IP phone - 1 intercom port

No Equipment: Network Control Station - Digital Device for Recording – Registrophone Quantity (pieces/set)


a) Digital recording device:

Manufacturer and model _____________________________

b)

Digital device for recording telephone, radio channel and IP telephony, following features and characteristics: - Digital devices for recording analog telephone/radio channels - 19'' rack performance - Total capacity of recording: 8 parallel analog channel, where is 4 analog telephone channel and 4 radio channel (3 VHF and one

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Analog telephone line and radio

channels

HF) - Internal hard disc min. capacity 13 800 hours - Device needs to write for each telephone channel separetly the number of caller, exactly time, call date and call duration - Searching recorded material by date, time or number of caller - Recorded materials are saved on the recorder hard disc, and with help of software for access to device through the PC, archiving on the CD and computer hard disc. - Posibility of sending recorded materials by e-mail in mp3 format. Posibility of converting – recorded computer file can be converted in WAV format. - Autosending computer file on the already defined e-mail address - Posibility of web access (with commission) - Built in LAN card with all IP protocols - If device are connected with home switching office, feature of defining locals wich will be recorded - Live monitoring: direct listening the line during the conversation - Posibility of prerecorded alert that following conversation will be recorded

c) ISDN telephone lines

- Digital device for digital ISDN line recording - 19'' rack performance - Total recording capacity: 2 ISDN lines (4 parallel digital

channels) - Internal hard disc min capacity 13.800 hours - Device needs to write for each telephone channel separetly

the number of caller, exactly time, call date and call duration - Searching recorded material by date, time or number of

caller - Recorded materials are saved on the recorder hard disc,

and with help of software for access to device through the PC, archiving on the CD and computer hard disc.

- Posibility of sending recorded materials by e-mail in mp3 format. Posibility of converting – recorded computer file can be converted in WAV format.

- Autosending computer file on the already defined e-mail address

- Posibility of web access (with commission) - Built in LAN card with all IP protocols - If device are connected with home switching office, feature

of definig locals wich will be recorded - Live monitoring: direct listening the line during the

conversation - Posibility of prerecorded alert that following conversation will

be recorded

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d) Software for access to device for recording from the PC

.Software needs to enable access up to 4 recorded

4.2. EQUIPMENT FOR INFORMATIC SUPPORT Must provide a unique information-communication management support system, in all regular situations for the civil protection bodies, as well as in

case of natural and other disasters. This system, in accordance to the IFIP is defined: system that, collects, keeps, records, processes and delivers

information important for the organisations and society, available for everyone who is authorised to use them, including managers, clients, personnel

and others.

The equipment must provide functions of the information-communication system through four operations: - Data collecting – what sources is the system using, where the data comes from, preparation, collecting and recording data;

- Data processing – the data is being processed in accordance to the needs of the users, through different operations, the data is

transformed;

- Recording data and information – the collected and processed data, are recorded to a registration media for further use;

- Submitting data and information to the users – for analysis, management, decision making or control.

A successful information system that we are developing, must have inter-compatible levels of quality. All mentioned elements must be

interactive, and orgware is the connecting factor.

No.

SERVERS Quantity (pieces/set)


a) CPU:

Server, type- 1, with the following characteristics: 2 x X5460 Quad-Core Intel® Xeon® processor, systems support up to 2 processors

Manufacturer and model:__________________________

b) Chipset: Intel® 5000P chipset

c) RAM: 8 GB Up to 64 GB PC2-5300 Fully Buffered DIMMs (DDR2-667) with 4:1 and 2:1 interleaving

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d) Storage Controller: P400/512MB BBWC Controller (RAID 0/1/1+0/5/6)

e) Internal Drive: 4x 146GB, up to 8 small form factor (SFF) hot-plug drive bays to support Serial-attached SCSI (SAS) and Serial ATA (SATA) drives

f) Network Controller:

Two embedded NC373i Multifunction Gigabit Network Adapters with TCP/IP Offload Engine

g) Graphic: Integrated ATI ES1000, 32MB video standard h) Interfaces: Pointing Device (PS2), Keyboard (PS2)

i) Expansion Slots: 4 available PCI-Express slots, optional mixed PCI-X / PCI-Express configurations available

j) USB Ports: USB 2.0 support 5 total ports: (2) ports up front; (2) ports in back; (1) port internal

k) Optical drive: DVD RW

l) Integrated Hypervisors:

VMware 3i virtualization technology Citrix XenServer virtualization technology

m) Power Supply: Dual 800Watt, CE Mark Compliant (Redundant hot-swap)

n) Redundancy: Fully redundant hot plug fans (N+1) Hot plug power supply

o) Management:

Integrated Lights-Out 2 featuring Integrated Remote Console with KVM over IP performance over shared network access, Automatic Server Recovery (ASR), ROM Based Setup Utility (RBSU), System Insight Display on the front bezel for quick and easy server diagnostics

p) Form Factor: Rack (2U), (3.5-inch); Depth 26 inches (66 cm)

r) Deployment/ Serviceability:

Quick Deploy Rail System includes sliding universal rails, Tool-less access to all system components for easy in rack serviceability

s) Warranty: Server Warranty includes 3-Year Parts, 3-Year Labor, 3-Year Onsite t) Software: a) MS Windows Server 2007 edition 5 clients u) b) Antivirus 5 clients min. 1 -Year licenced

No. SERVERS Quantity

(pieces/set) 4.2.2. Technical conditions: Minimum requirements Offered specifications

a) CPU:

Server, type- 2, with the following characteristics:

1 x E5440 Quad-Core Intel® Xeon® processor, systems support up to 2 processors

Manufacturer and model_________________________

b) Chipset: Intel® 5000P chipset

c) RAM: 4 GB Up to 64 GB PC2-5300 Fully Buffered DIMMs (DDR2-667) with 4:1 and 2:1 interleaving

d) Storage Controller: P400/256MB BBWC Controller (RAID 0/1/1+0/5/6)

e) Internal Drive: 2x 146GB up to 8 small form factor (SFF) hot-plug drive bays to support Serial-attached SCSI (SAS) and Serial ATA (SATA) drives

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f) Network Controller:

Two embedded NC373i Multifunction Gigabit Network Adapters with TCP/IP Offload Engine

g) Graphic: Integrated ATI ES1000, 32MB video standard h) Interfaces: Pointing Device (PS2), Keyboard (PS2)

i) Expansion Slots: 4 available PCI-Express slots, optional mixed PCI-X / PCI-Express configurations available

j) USB Ports: USB 2.0 support 5 total ports: (2) ports up front; (2) ports in back; (1) port k) Optical drive: DVD RW

l) Integrated Hypervisors:

VMware 3i virtualization technology Citrix XenServer virtualization technology

m) Power Supply: Dual 800Watt, CE Mark Compliant (Redundant hot-swap)

n) Redundancy: Fully redundant hot plug fans (N+1) Hot plug power supply

o) Management: Integrated Lights-Out 2 featuring Integrated Remote Console with KVM over IP performance over shared network access, Automatic Server Recovery (ASR), ROM Based Setup Utility (RBSU), System Insight Display on the front bezel for quick and easy server diagnostics

p) Form Factor: Rack (2U), (3.5-inch); Depth 26 inches (66 cm)

r) Deployment/ Serviceability:

Quick Deploy Rail System includes sliding universal rails, Tool-less access to all system components for easy in rack serviceability

s) Warranty: Server Warranty includes 3-Year Parts, 3-Year Labor, 3-Year Onsite t) Software: a) MS Windows Server 2007 edition 5 clients

u) b) Antivirus 5 clients min 1-Year licenced

No PC Quantity (pieces/set)


a) Processor: PC- with the following characteristics: Intel® Core™2 Quad Q6600 processor 2.40 GHz, 8 MB L2 cache8 MB L2 cache, 1066 MHz Front Side Bus

Manufacturer and model:_______________________

b) RAM Memory: 4 x 1024MB DDR2, DDR-2 667 or 800 MHz ECC unbuffered, 4 DIMM slots

c) Cipset: Intel X38 Express

d) Form factor: Convertible minitower, rack-mountable

e) Hard Disk Drive: 1 x 500 GB/7200 rpm SATA 3 GB/s UP to 4 SATA drives

f) Bays: 3 external 5.25" bays and 1 external 3.5" bay for optional floppy drive

g) VGA: GP528AA NVIDIA Quadro FX370 256MB PCIe Graphics

h) Expansion slot: 7 slots: 2 PCI Express (x16) Graphics slots, 1 PCI Express (x16 mechanically, x4 electrically), 1 PCI Express (x1) and 3 full-length legacy PCI slots

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i) Optical drive: DVD+/- RW

j) Netvork: Integrated Broadcom 5755 Netxtreme Gigabit PCIe LAN,

k) Audio: Integrated High Definition audio with Jack Retasking capability, optional PCI Sound Blaster X-Fi Xtreme Music

l) Keyboard: PS/2 BH stabdard Keyboard

m) Mouse: USB laser Mouse

n) Power: 220 V 60 Hz / 475Watts wide-ranging, active Power Eactor Correction, 80 Plus Efficient

o) Security management Solenoid Hood Lock/Sensor Kit, Kensington Security Cable & Lock

p) External I/O ports:

Front: headphone, microphone, 2 USB 2.0 and 1 IEEE 1394A; Rear: 7 USB 2.0, 1 external SATA, 1 standard serial port, 1 parallel port, 2 PS/2 keyboard and mouse, 1 RJ-45 to integrated Gigabit LAN, audio In, audio Out, microphone; 2 USB 2.0 (internal)

r) Monitor: LCD 22" Analog VGA + Digital DVI with HDCP, Ratio 16:10, Resolution 1920x1200, Wide 178°, Contrast 1000:1, Internal Power Supply, HUB USB 1up/4down

s) Operating temperature range:

5° to 35° C

t) Dimensions

16.8 x 45.6 x 45.0 cm (W x D x H)

u) Warranty: standard statement 3-year worldwide

v) Operating system:

Geniune Windows Vista Business 32-bit downgrade to Geniun Windows XP Profesional 32- bit

z) Antivirus min.1-year licenced

No Equipment: COPY MACHINE Quantity (pieces/set)


a) Maximum Original Size:

Copy machine with the following characteristics: A3

Manufacturer and model :_______________________

b) Copy Sizes: Cassette: A5R - A3 Stack Bypass: A3 - A5, Free size (99 x 148mm to 297 x 432mm), Envelopes

c) Resolution: Scanning: 600 x 600dpi Copying: 1200dpi equivalent x 600dpi Printing: 2400dpi equivalent x 600dpi 256 Gradations

d) Copy/Print Speed: 35ppm B&W (A4), 22ppm B&W (A3)

e) First Copy Time: Less than 3.9 sec

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f) Warm-Up Time: 30 sec max (10 sec max from sleep mode)

g) Multiple Copies/Prints: 1 to 999 sheets h) Duplexing: Standard automatic stackless

i) Paper Weight: Cassette: 64 to 90gsm Stack Bypass: 64 to 128gsm

j) Cassette: Universal: A5R to A3

k) Paper Capacity:

Standard: 550 sheets x 2 cassettes (1100 sheets); Multi Stack Bypass 50 sheets (80gsm) Optional: 550 sheets x 2 cassettes (1100 sheets); Side paper deck: 2700 sheets Max paper capacity: 4950 sheets

l) Memory: 512MB (Max: 768MB)

m) Hard Disk Drive: 20GB n) Interface: Ethernet (100Base-TX/10Base-T), USB o) Power Supply: 220-240V 6A 50/60Hz

p) Supported OS: PCL: Windows 98/Me/2000/XP/Server 2003/Vista UFRII: Windows 2000/XP/Server 2003-2007/Vista, Mac OSX 10.2.8 or later

r) Paper Size: A3-A5R

s) Paper Weight: Single sided original: 42 to 128gsm, Double sided original: 50 to 128gsm

t) Max. Number of Originals: 50 sheets (80gsm) u)

DADF:

Document Scanning Speed: Copy: A4:35ipm; Scan: A4: 45 ipm v) Staple Position: Corner z) Finisher: Staple Capacity: A4: 50 sheets; A3, A4R: 30 sheets

4.3. EQUIPMENT FOR SEISMIC – NAVIGATION SUPPORT

4.3.1. Digital seismograph

Early discovering of epicentres and the scope of quakes is essential in case of disastrous quake, due to efficient deployment of the civil protection rescuing services and units. All detected quakes are recorded in the database, which is used for risk assessment etc. While conducting the risk assessment, accurate data are essential. Modern network of seismic stations collects and analyse seismic data in real time. In case of a quake, the centre is automatically recorded, the strength and scope. Since the seismic stations are recording the quivering of the earth, beside the quakes, they will record quivers caused by mining explosions etc. Without recognising the difference between quakes and explosions, it is impossible to conduct a quality analysis.

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The Federal protection and rescuing service requires strengthening the capacities with modern equipment such as digital wide-band seismographs that records quivers and send them to the Federal operational center in rela time, to be processed and recorded. These data are available to the experts for further analysis of specific quake or generally to assess a seismic situation of some area. Beside collecting and recording data for further analysis, the Federal operational center is connected with the sercice, and it can detect the quake in the moment of happening, determine the centre and strength of the quake, and inform the relevant services.

No.

Equipment: DIGITAL SEISMOGRAPH Quantity (pieces/set)


a) Resolution + internal accelerators:

Integrated seismic station (digital seismograph) with the following elements: 24-bit ADC and 3 internal accelerometers


b) Final available values::

4g, 2 g,1g, 0.5g, 0.1 g

c) Memory: 8 GB Compact flash with replaceable accessory d) Sensitivity: / 1000 V/(m/s)

e) Direct response: Flat response 120s – 50 Hz f) Sensor: Dynamic range ( sensor): >145 dB

g) LTA/STA

h) Određivanje tačne pozicije:

GPS antena, reciver sa min 30 m kabla

i) LCD disply

j) Calibration: Calibration band

k) Centering: Motorised centering with remote control l) Communication port RS 232 port

m) Software: Supplementary software

2

n) Power supply: Internal battery with charger

o) Mounting the system

Obligatory for the supplier

p) Training of personnel


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4.3.2. .LOCAL METEOROLOGICAL RADAR LAWR (LOCAL AREA WEATHER RADAR) In order to improve the meteorological information, especially weather and hydrological forecast, using modern informatic equipment, the Federal protection and rescuing service, shall enhance the efficiency assess the weather forecast in BH and Federation BH. This radar must provide precipitation image of high quality till 60 km diameter every 5 or 1 minutes. Beside that, the radar image may be used to measure the rain distribution over large areas in real time. Quality radar forecast is important for protection from foods, because it may be used for timely warning in case of larger floods and conducting measures to protect population. The combination of radar measurement and measurement from precipitation measurement stations, are the bets foundation to forecast floods, which is directly related to enhance the prevention while planning the measures of protection and rescuing.

No. Equipment: LOCAL METEOROLOGICAL RADAR - (LOCAL AREA WEATHER RADAR) Quantity

(pieces/set) 4.3.2 Technical

conditions: Minimum requirements Offered specifications

a)

Time resolution:

The LAWR must meet the following technical conditions: 5 minutes or 1 minute

Manufacturer and model::_____________________________

b) Space resolution: 500 x 500 m to 100x 100 m

c) Maximum distance 100x100m:

6-10 km

d) Emmission power: max. 25kW

e) Warning radius: do 60 km

f) Radius mjerenja količine:

do 30 km

g) Possibility of additional calibration

Required

h)

PC- for signal processing,

Number of computers required (minimum 2) with buil-in atate-of-art operational system, standard units, local network with independent port to the internet, and as a

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recording and communication

special equipment is the GPS device. - The computers must have all required devices

and programme support for radar tracking, conducting actions, recording and exchange of data, as well as collecting actual meteorological data.

- Possibility to record data to electronic media - Data Transfer in local electronic network, - Direct and automatic radar control

i)

Respective software

- The software must be an integral part of the radar set of equipment, compatible, scalable and operatinable with the operations system on the computer and technical performances of the radar.

j) Power supply: 230 V AC

k) ADSL port :

Obligatory

l) Working temperature:

- 25 º to + 70 º antenna

m) Mounting the complete system


n) Training of the personnel:


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4.4. Other requirements: manual translated to one of the official languages in BH. 4.5. Mounting and installing, placing to function, organisation and conduction of training for the

personnel that will handle the equipment and resources. 4.6. Place of delivery: Storage place of the Contracting authority, Sarajevo, Bojnička 65

(naselje Azići – općina Ilidža). 4.7. The tenderer may not submit alternative offers. 4.8. Jedan ponuđač može dostaviti samo jednu osnovnu ponudu. 4.9. Submiting a main and alternative offer or more alternative offers by one tenderer, is a

reason to decline that offer. 4.10. Subcontracting is not allowed to the Tenderers . 5. INSTRUCTIONS FOR SUPPLIERS Communication with suppliers

5.1 Communication and exchange of information between the Contracting authority and the tenderer should be maintained in written form, and sent by mail or personally to the address mentioned in the tender documentation.

5.2 Specifically, communication and exchange of information shall be conducted by fax. 387 33 214 508, with the obligation to send the sam by mail before the time limit for submitting the offer expires.

Preparation of offers 5.3 Tenderers are obliged to prepare offers in accordance to the criteria set in this tender

documentation. Offers that are not made in accordance to this tender documentation shall be declined as unacceptable.

5.4 Tenderers bear all expenses occurred during the preparations and submitting the offers. The Contracting authority does not bear any expenses of the suppliers during the course of procedure.

5.5 The offer and all documents and correspondence related to the offer, between the tenderer and the Contracting authority must be written on one of the official languages in BH. Supplementary documents or literature may be written on one of the languages often in use in international trading, under the condition that the tenderer submit a translation of the relevant parts to the language of the offer.

5.6 Originals and all copies must be printed or written with permanent ink. All pages of the offer must be fastened with pages marked. All pages, must be signed by the suppliers’ authorised person. All amendments and chsnges must be signed by authorised persons. In case the offer is submitted by a consortium, the offer must include a mandate in which the named persons are authorised to represent the consortium during the procurement procedure (the mandate may also include the authorisation to sign the contract).

5.7 The offer should include the following documents: a) Technical specifications form, made in accordance to the table given in Annex

2 to the tender documentation; b) Application form for submitting the offer, made in accordance to the table

given in Annex 3 to the tender documentation; c) Form for the offer price, made in accordance to the table given in Annex 4 to

the tender documentation; d) List of confidential information made in accordance to the table given in Annex

5 to the tender documentation. e) Tenderer’s statement, made in accordance to the table given in Annex 6 to the

tender documentation;

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f) Draft contract, made in accordance to the points 9.6. and 9.7. of this tender documentation in Annex 7;

g) Tender bank guarantee made in accordance to the Annex 9; h) Statement on acceptance of the Advance guarantee in accordance to the

Annex 10; i) Statement on acceptance of the Tender guarantee in accordance to the Annex

11; j) Documents mentioned in point 6.2 and 6.2.1. in this tender documentation k) Documents that the tenderer is registered to perform the relevant activities, as

mentioned in point 6.3. of this tender documentation. l) Statements and documents on ecomonic and financial state mentioned in

points 6.4. and 6.5. of this tender documentation. m) Statements and documents on technical and professional capability in

accordance to points 6.6. and 6.7. of this tender documentation, using the table in Annex 8 to this tender documentation.

n) Technical catalogue of the offered supplies as mentioned in point 7 of this tender documentation

o) Statement, in case that the supplies are domestic product, in accordance to point 7.5 of this tender documentation

p) Statements and documents on the warraty period for the supplies, in accordance to point 9.8. of this tender documentation

q) Statement on accepting the offer in accordance to the point 5.24. of this tender documentation.

5.8 Each supplier may submit only one offer. The suppliers may not submit more variants of the

offer, or more variants for sub-criteria for selection of the most favourable economical offer. Confidentiality

5.9 Article 9. (a) of the Law:

“Classified informations which are contained in any offer, which are related to commercial, financial or technical information or business secret or know how of the tenderers tender, musn’t be under any condition revealed to any person which isn’t officially included in process of procurement“. The Contracting authority is of the opinion that all information are not confidential. Some information including commercial, financial or technical and know how will be public or in future will become public knowledge. The Contracting authority requests the suppliers to state which information are confidential, on what basis and for how long. The offer price is not considered a confidential in any case. The tenderers must make a list (in accordance to the table in Annex 5) of the information that sre considered confidential.

Submitting offers

5.10. The tenderer shall submit one original and two copies of the offer, with written words:

“ORIGINAL” and “COPY”. The offer and its copies with the stamp and signature should be sealed in on envelope with the name and address of the tenderer, and with written words: “Offer for procurement of supplies -„EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES“– DO NOT OPEN until Monday, 08.12.2008 at 16.00 hours.

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Changing or withdrawing offers 5.11 The tenderers may change or withdraw their offers under the condition it is carried out

before the final date for submitting the offers. The Contracting authority must be informed in written form on the changes and withdrawing the offer. Beside that, the tenderer must write on the envelope: “CHANGED OFFER” OR “WITHDRAWAL”.

Price accounting 5.12 The tenderer must fill the application form for submitting the offer and the form for

the offer price, which are enclosed to this tender documentation (Annex 3 and Annex 4), with the indication of the supplies, country of origin and price.

5.13 All prices must be stated in KM, including VAT. In exceptional cases, since it is

international tender, the price may be stated in other convertible currency. In such cases, the amount shall be converted to KM currency in accordance to the exchange rate set by the Central Bank of Bosnia and Herzegovina on the day of opening the offers.

5.14 The Tenderer shall state the unit price and the total amount offered for supplies.

5.15 The price for supplies must include all obligations related to the supplies:

a) Customs and all import taxes that are paid or may be paid to components used

during the production or mounting the supplies b) Customs and all import taxes that are paid or may be paid to components that are

already imported and shall be used during the production or mounting the supplies c) VAT, which must be paid in Bosnia and Herzegovina, when the contract is

awarded, d) Transport, e) Insurance, f) Price of the supplementary services stated in the tender documentation, g) Other expenses.

5.16 The price offered by the tenderer shall not be changed during the contract

realisation. The Contracting authority shall decline any offer that contains a variable price.

Place, date and time of receiving the offers

5.17 The offers must be submitted to the following address: Bosna i Hercegovina Federalna uprava civilne zaštite Dženetića čikma 14 71000 Sarajevo

5.18 The final date to submit the offers is Monday 08.12.2008 at 15.00 hours. The offers

received after this, shall be returned to the tenderer.

Place, date and time of opening the offers

5.19 The public opening session shall be held on Friday 08.12.2008 at 16.00 hours, at the Contracting authority premises, address Vitomira Lukića 10, Stup – Ilidža. The tenderers or their representatives may be present at the opening session. The authorised representatives of the tenderer may sign the minutes from the opening

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session. Information given at the opening session are recorded to the minutes from the session and shall be delivered to the tenderers.

OPTION – Tender guarantee

5.20 In order to participate in the public procurement procedure, the tenderers must submit

original tender guarantee (hereinafter: tender guarantee). The amount of the tender guarantee is amounted 1% of the total offered amount for the supplies.

5.21 The tender guarantee must be submitted before the time limit for delivering offers expires. If the tender guarantee is not submitted, the offer shall be declined.

5.22 The tender gurantee is in the form of bank guarantee, without any conditions, payable at first claim.

5.23 The validity period of the tender guarantee is 90 days after the deadline for submitting the offers.

The Tender guarantee shall be returned or kept in accordance to the Directive for

application of the Law on public procurement BH.

Validity period of the offers

5.24 The offers must be valid in the period of 90 days, starting with the final date for submitting the offers. The Contracting authority has the right, during the validity period, to send a written request to the tenderer to prolong the validity period to a certain date. The tenderers may decline such request, and will not lose the right on the tender guarantee. The tenderer who accept to prolong the validity period of its offer, shall submit a prolonged tender guarantee. The offer may not be changed. When the tenderer does not reply to the request by the Contracting authority related to prolonged period of offer validity, the request shall be considered declined. In such case the Contracting authority shall reject the offer.

6. QUALIFICATION Criteria for participation and needed proves

6.1 In accordance to the Article 22 – 26. of the Law, the suppliers must fulfil the following conditions:

a) There are no restraints for participation in sense of the Article 23 of the Law. b) Registered to perform professional activities or registered in relevant professional or

trade registers c) Economic and financial ability guarantee successful contract realisation d) Technical and professional ability guarantee successful contract realisation.

6.2 In accordance to the Article 23 of the Law, the offer shall be declined in case the

tenderer is:

a) Under bankruptcy or liquidation, or entered certain arrangement with trustees, or witheld business activities in accordance to the relevant laws and regulations in Bosnia and Herzegovina or in the country where he is registered,

b) Subject to the procedure for announcing bankruptcy, orders for liquidations or any other procedure in accordance to relevant laws and regulations in Bosnia and Herzegovina or in the country in which it is registered,

c) Convicted in a procedure against his professional behaviour in the period of 5 (five) years before submitting the request or offer,

d) Found guilty for a serious professional legal offence by competent court in the period of 5 (five) years before submitting the request or offer

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e) Failed to fulfil obligations related to payment of contributions in accordance to relevant laws and regulations in Bosnia and Herzegovina or in the country in which it is registered,

f) Failed to fulfil obligations related to payment of tax relevant laws and regulations in Bosnia and Herzegovina or in the country in which it is registered,

g) Failed to submit or submitted wrong information requested in accordance to articles 23-26. Law on public procurements.

Requested proves

6.2.1 The tenderers must submit the following proves: a) Statement from juridical registry or equivalent document issued by a competent

court or administrative body in Bosnia and Herzegovina or the country of registration to verify that the tenderer is not under bankruptcy or liquidation, or entered certain arrangement with trustees, or witheld business activities in accordance to the relevant laws and regulations in Bosnia and Herzegovina or in the country where he is registered,

b) Statement from juridical registry or equivalent document issued by a competent court or administrative body in Bosnia and Herzegovina or the country of registration to verify that the tenderer is not subject to the procedure for announcing bankruptcy, orders for liquidations or any other procedure in accordance to relevant laws and regulations in Bosnia and Herzegovina or in the country in which it is registered

c) Statement from juridical registry or equivalent document issued by a competent court or administrative body in Bosnia and Herzegovina or the country of registration to verify that the tenderer is not convicted in a procedure against his professional behaviour in the period of 5 (five) years before submitting the request or offer,

d) Credential issued by authorities in BH or some other country to verify fulfilment of obligations related to payment of contributions in accordance to relevant laws and regulations in Bosnia and Herzegovina or in the country in which it is registered,

e) Credential issued by authorities in BH or some other country to verify fulfilment of obligations related to payment of taxes including VAT in accordance to relevant laws and regulations in Bosnia and Herzegovina or in the country in which it is registered.

6.2.2 Documents or credentials mentioned in point 6.2.1 can not be older than three

months including the date of submitting the offers. All proves must be originals. The tender shall submit a Statement that there are no restraints related to Article 23 of the Law.

6.3 The tenderers must submit a proof on registration at relevant court or professional or

trade register in the country of registration, or a statement or reference to verify their right to professionally engage in certain activities.

6.4 In accordance to the Article 25 of the Law, related to economic and financial ability, the

offer shall be declined if the tenderer does not comply with the following minimum criteria: a) Balance reports for the years 2005.,2006. and 2007(for tenderers form abroad

relevant document issued) b) Proof on opened tranasaction accounts c) Proof on the solvency (ability) of the transaction accounts.

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6.5 Assessment of the economic and financial ability of the tenderer shall be carried out based on the following statements and documents:

a) Business balance or statements from business balance for the last three financial

years or from the date of registration if the supplier was registered less than three years. Positive financial result in the year 2007 represents the essential request of the Contracting authority;

b) Statement from the registry of transaction accounts BH, not older than three months (for tenderers from abroad a relevant document valid in the country),

c) Statements from the banks that the opened transaction account of the tenderer was not blocked in the last 6 (six) months (for tenderers from abroad a relevant document valid in the country);

6.6 For the technical and professional capability, the tenderer must fulfil the following

minimum requirements: a) Name of the tenderer and the address (memorandum); b) Tenderer’s ID number; c) VAT number; d) Experience in realisation of at least two contracts with the same or similar

character and complexity like the suggested contract in the previous two years, except when the tenderer is registered less than two years (realisation of at least one contract),

6.7 Assessment of the technical and professional capability shall be carried out based on the following statements and documents, submitted by the tenderers:

a) Memorandum of the tenderer b) Valid copy of the tenderer’s ID number c) Valid copy of the VAT number d) List of the supplies delivered in the last two year (Reference list in accordance

to the table in Anex 8), with the total amounts, dates and receivers with supplementary documents that will verify the above.

6.8 When the period of registration of the tenderer is shorter than the period for which the

Contracting authority is requesting the documents for economic and financial ability, the tenderer shall submit the documents only for the period from its registration.

6.9 When the offer is submitted by a consortium, the Contracting authority shall consider

the financial ability, qualification, technical and professional ability of the consortium. Therefore, the consortium may submit one set of documents mentioned in points 6.5. and 6.7 of the tender documentation and required statements related to the procurement. Documents mentioned in points 6.2 and 6.3 must be separately prepared for every member of the consortium. In order to verify the joint offering by the consortium, on copy of the original contract which is signed, dated stamped by the authorised representatives of the tenderers, must be submitted. That contract must be also verified by a competent authority.

6.10 Documents mentioned in points 6.2 and 6.3 must be originals or verified copies by a

competent institution. Documents mentioned in points 6.4, 6.5, 6.6 and 6.7 must be originals or verified copies by a competent institution. In case of a doubt regarding the correctness or visibility of the copy, the Contracting authority may request the original documents. The Contracting authority reserves the right, during the processing of documents, in accordance to the Article 14. Directive on applying the Law on public procurements in BH („Official gazette BIH“, no. 3/05), and with the aim to simplify the process and assessment, to request additional information which can not represent any changes to the offer, in other words, the Contracting authority may accept the offer which contains some mistakes which can be corrected, and in the same time it does not affect the offer or the competition.

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6.11 In accordance to the Article 27 of the Law, the Contracting authority shall decline the offer if the tenderer has given or has the intention to give s present or former employee of the Contracting authority any gift in any form, in order to influence the procedure or the decision. The Contracting authority shall inform the tenderer and the Agency for public procurement on the decision to decline the offer and the reasons for such action.

6.12 The Contracting authority may send a written request to the tenderer to clarify some

documents within the time limit set by the Contracting authority.

6.13 The tenderers shall be informed, as soon as possible, on the decision related to the procedure, within 7 (seven) days from the day of making the decision.

7. ASSESSMENT OF OFFERS

The Contract shall be awarded to the supplier who has submitted the most favourable assessed offer.

Offers that are not in accordance to the description of the public procurement subject, shall be declined.

In order to assess the offers in accordance to the technical criteria, the Contracting authority requests, as stipulated in the Article 26 of the Law, from the tenderers to submit the following: description, photos, catalogues of the offered supplies. Criteria for awarding the contract

7.1 OPTION 1 – Economically most favourable offer

[Conditions for qualification in articles 22-26 of the Law can not be used as criteriato assess the offers].

All acceptable offers are assessed in accordance to the criteria set in the tender documentation, using the modules for accounting the points. For each criterion, the economically most favourable offer gets the maximum number of points through the relative share from the table, and the points for other offers are accounted proportionally with the best offer.

Criteria are awarded through sharing, relative for everyone. The total share is 100%. This

module gives the price 70%, payment conditions 15 %, delivery period 10 % and warranty period 5 %. Relative share for each offer and every sub-criteria is accounted using the modules shown bellow.

The contract is awarded to the qualified tenderer who has submitted the best assessed

acceptable offer, in other words to the tenderer who gets the highest number of points.

Notification Sub-criteria Relative sharing shown in points

IV.2.1. Offered price with included discounts and VAT (C) 70 points IV.2.2. Payment conditions (U) 15 points IV.2.3. Delivery period (P) 10 points IV.2.4. Warranty period (G) 5 points

The points a re awarded in the following way:

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T = C + U + P + G Whereas: T – Total points C – Points for the offered price U – Points for payment conditions P – Points for the delivery period G – Points for the warranty period

CRITERIA IV.2.1. – OFFERED PRICE – 70 points through relative sharing

Maximum points 70 shall be awarded to the tenderer who offered the lowest gross price (including discounts and indirect taxes). Reducing the gross price by applying the preferential domestic treatment in accordance to points 7.2. to 7.5. shall be conducted only to account the offered prices. Other tenderers shall be awarded with less point in accordance to the following formula: Cn C = ______ x [70] Cp Whereas: C – Points awarded for the offered price Cn – Lowest price offered Cp – Suggested price in the offer [70 ] – maximum points being awarded to the tenderer who offered the lowest price CRITERIA IV.2.2. – PAYMENT CONDITIONS - 15 points 1. Maximum points (15) shall be awarded to the tenderer who offered payment within 20 days after the realisation, i.e. after the complete delivery. 2. 10 points shall be awarded to the tenderer who offered 30% advance payment and 70% payment within 20 days after the realisation, i.e. after the complete delivery. 3. 5 points shall be awarded to the tenderer who offered 50% advance payment and 50 % payment within 20 days after the realisation, i.e. after the complete delivery. 4. 0 points shall be awarded to the tenderer who offered 100% advance payment. CRITERIA IV. 2.3. – DELIVERY PERIOD - 10 points through relative sharing Maximum points (10) shall be awarded to the tenderer who offered the shortest period for delivery of supplies. Other tenderers shall be awarded with less point in accordance to the following formula: Pn P = ______ x [10] Pp

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Whereas: P – Points for the offered delivery period Pn – Shortest delivery period offered Pp – Offered period suggested [10] – Maximum points being awarded to the tenderer who offered the shortest delivery period

KRITERIJ IV.2.4. –PONUĐENI GARANCIJSKI PERIOD– 5 bodova kroz relativno učešće Maximum points (5) shall be awarded to the tenderer who offered the longest warranty period for the delivered supplies. Other tenderers shall be awarded with less point in accordance to the following formula: Gp G = ______ x [5] Gn Wheras: G – Points for the offered warranty period Gp – Offered warranty period for the delivered supplies Gn – Longest warranty period offered [5 ] – Maximum points being awarded to the tenderer who offered the longest warranty period.

Preferential domestic treatment

7.2 The Contracting authority must apply the preferential domestic treatment (price) in accordance to the Article 37 of the Law and sub-legal documents.

7.3 Preferential treatment of prices shall apply only to compare prices while assessing the offers, in accordance to the Article 35 of the Law.

7.4 While accounting the offered prices in order to compare the offers, prices from domestic offers shall be reduced for the preferential factor, in accordance to the Decision by the Council of Ministers BH.

7.5 Domestic offers are offers submitted by physical or legal persons, established in BH, in accordance to the BH laws, and with at least 50% of offered supplies produced in BH. The Contracting authority shall define documents which prove that the supplies are from Bosnia and Herzegovina.

No negotiations 7.6 No negotiations shall be conducted with the tenderers. However, the Contracting

authority may send a written request to the tenderers, seeking clarifications, within a certain period, but under the condition that no changes are made to the offer.

Abnormally low offers 7.7 When the submitted offers are abnormally low in relation to offered supplies, the

Contracting authority shall request the tenderer to justify the offered price. Should the tenderer fail to provide satisfactory explanation, the Contracting authority can decline such offer.

7.8 To get the explanation for such abnormally low prices, the Contracting authority shall send a written request to the tenderer, requesting detailed information on relevant

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elements of the offer, including the calculation. The Contracting authority shall consider the following explanations: a) Economic aspect of the production process b) Technical solutions and / or favourable conditions at disposal of the tenderer; c) Origin of the supplies d) Obeying the regulations regarding the protection at work and work conditions at

the delivery location Correction of mistakes and omissions

7.9 The Contracting authority shall correct any arithmetical mistakes. The Contracting

authority shall send the tenderer a notification on any correction, and shall continue the procedure, under the condition that the tenderer has approved it within a certain time limit set by the Contracting authority. If the tenderer does not accept the suggested correction, the offer is declined and the tender guarantee is returned to the tenderer.

7.10 The Contracting authority shall correct the arithmetical mistakes in the following cases:

b) When there is a dfference between the amount stated in numbers and words – in such cases the amount expressed in words has precedence, except if there are arithmetical mistakes in calculation;

c) Whene there is a difference between the unit price and the total amount. The unit price has the precedence and the total amount shall be corrected;

d) When there is a mistake in the total amount due to wrong calculation of the subtotals, the subtotal shall have the precedence while correcting the total amount.

The corrected amount shall be obligatory for the tenderer. If the tenderer does not accept the

corrections, the offer is declined.

8. INFORMATION ON PROTECTION OF THE RIGHTS

Every tenderer who is of the opinion that the Contracting authority has violated the terms of the Law during the procedure, has the right to file a complaint to te procedure in accordance to the Article 51 of the Law. The complaint must be sent to the Contracting authority in written form within 5 (five) days from the day when the tenderer found that the Law was violated, and latest 1 (one) yeae from the date of the alleged violation. If the Contracting authority does not consider the complaint in the period set in Article 51.para (4) of the Law, or reject the complaint, the tenderer may file a written complaint to the Office for complaints within 5 (five) days from the first working day after the time limit mentioned in point 8.2 or in case that the Contracting authority rejects the complaint, from the day when the tenderer was informed by the Contracting authority. The Contracting authority must receive a copy of the complaint that is sent to the Office.

9. CONTRACT SIGNATURE The Contracting authority shall inform the selected tenderer on the date and place of contract signing. Pre-condition for contracting the selected tenderer is the readiness of the tenderer to submit with the offer, the Statements to provide advance guarantee and the Contract realisation guarantee.

- Advance guarantee for contract realisation -

- Tenderers must submit with the offer, a Statement that in case of acceptinh his offer

and contracting the delivery of supplies, provide a advance guaranatee in the form of

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bank guarantee without any conditions at first claim, with the amount of the advance (Statement must include approval of the text in accordance to the Annex 10);

- After the decision on selection of the most favourable offer is made, the Contracting authority shall invite the tenderer to contract the delivery, and within 5 days of contract signing to submit the advance bank guarantee. The advance payment shall be carried out after the Contracting authority receives the bank guarantee. The advance payment shall be reimbursed by deducting the amount from the payment to the supplier in accordance to the invoice, after the delivery of supplies.

- The advance guarantee must be valid until the Contracting authority receives the contracted supplies by the tenderer.

- The Contracting authority reserves the right to claim payment and reimbursement of the damage and all costs, whether the tenderer violates the concluded contrat on public procurement of supplies.

- When there are no such cases to require claim under the advance guarantee, the Contracting authority shall return the guarantee in accordance to the contract terms.

The Contracting authority shall request a contract realisation guarantee. The amount of the contract realisation guarantee is in the amount of 5% of the total contract amount. The valildity period of the contract realisation guarantee is equal to the warranty period for the delivered supplies. Should the tenderer fail to submit the contract realisation guarantee, within 15 days from the contract signing days, the contract shall not be realised, and all details related to the guarantee shall be defined in the contract on public procurement of supplies.

Contract realisation guarantee:

a) Valid cheque, b) Bank draft, c) Bank guarantee without any conditions at first claim, d) Credit letter, e) Cash amount or equivalent (bank transfer).

The statement must contain approval to the text in accordance to the Annex 11.

9.4 The Contracting authority ensures that the amount of contract realisation guarantee adequate to cover the expenses whether the tenderer fails to realise the concluded contract on procurement of supplies. The condition to claim the guarantee is that the Contracting authority requests in written form, the notification on non-compliance by the tenderer and giving a reasonable time limit to correct such non-compliance. In case there is no need to claim the contract realisation guarantee, the Contracting authority returns the guarantee according the contract terms.

Contract conditions

9.5 The Contracting authority concludes a contract with the tenderer that was selected as the most favourable.

9.6 Draft contract or the main elements of the contract is included in the Annex 7 to this tender documentation. The tenderers must fill the draft with the details consisted in the offer (price and other conditions).

9.7 All pages of the draft contract must be signed by the authorised person and enclose it with the tender application form that can be found in the tender documentation (Annex 3). The Statement draft is enclosed to the tender documentation as Annex 6. In the application form, the tenderer confirms its readiness to conclude the contract. After the decision is made on the contract award, the contracting parties shall define all contract elements based on the draft and accepted offer.

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Guarantees and other obligations by the suppliers

9.8 The tenderers are obliged to submit the Statement on warraty period. The warranty period must be stated in months.

The warranty period for the supplies is a subject to assessment within the total offer.

10. INFORMATION ON TENDER DOCUMENTATION

10.1 Interesed tenderers may take the tender documentation free of charges. 10.2 The tenderers may request explanation of the tender documentation in written form

and timely, at latest 10 (ten) days prior to the final date for submitting the offers. 10.3 The Contracting authority shall prepare the written replies, which shall be distributed

to all tenderers, at latest 5 (five) days prior to the final date for submitting offers. If it is required to change the contents of tehe offer, based on the reply, the Contracting authority shall postpone the final date for submitting the offer for at least 7 (seven) days.

10.4 The Contracting authority can change the tender documentation at any time, under the condition that the changes are available to the tenderers the same day, and at latest 5 (five) days prior to the final date for submitting the offers. These changes shall be integra part of the tender documentation.

11. ANNEXES

The following annexes are integral part of the tender documentation:

Aneks 1: Notification on public procurement – international tender Aneks 2: Technical specifications form Aneks 3: Application form for submitting the offer Aneks 4: Form for the offer price Aneks 5: List of confidential information Aneks 6: Tenderer’s statement Aneks 7: Draft contract Aneks 8: Reference list Aneks 9: Model of the tender bank guarantee Aneks 10: Model of the advance payment bank guarantee Aneks 11: Model of the contract realisation bank guarantee Aneks 12: List of authorised representatives (Consortium) Aneks 13: Details on the tenderers

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ANNEX - 1

BOSNIA AND HERZEGOVINA FEDERATION BOSNIA AND HERZEGOVINA FEDERAL ADMINISTRATION OF CIVIL PROTECTIO NOTIFICATION ON PUBLIC PROCUREMENT Part I : The Contracting Authority I.1. NAME AND ADDRESS OF THE CONTRACTING AUTHORITY Organisation: "FEDERAL ADMINISTRATION OF CIVIL PROTECTION" Contact person: Mira Lazić Address: Dženetića čikma 14 City code: 71000 City: Sarajevo Id.no: 4200332400006 Phone: +38733 551 945 Fax: +38733 214 508 E-mail: [email protected] Internet address: www. fbihvlada.gov.ba/fucz I.2. ADDRESS FOR ADDITIONAL INFORMATION As under I.1. I.3. ADDRESS FOR OBTAINING DOCUMENTATION As under I.1. I.4. ADDRESS FOR SENDING THE OFFERS/ TENDERS As under I.1. I.5. THE CONTRACTING AUTHORITY (Article 3. Law on public procurements) I.5.a Administrative institution I.5.b Entity level Part II: SUBJECT OF THE CONTRACT II.1. TYPE OF CONTRACT SUPPLY II.2. INTENTION TO MAKE A FRAMEWORK CONTRACT? (Article 32. Law on public procurements) No II.3. TITLE / REFERENCE AT THE CONTRACTING AUTHORITY Ref. no: 08-14/4-411-3/08 - International tender II.4. DESCRIPTION OF THE CONTRACT SUBJECT EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF THE FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES II.5. TOTAL QUANTITY (NUMBER OF UNITS) AND/OR SCOPE OF THE CONTRACT In accordance to the technical specifications in the tender documentation, 4.1. subject to the procurement in the tender conditions.

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II.6. PLACE TO DELIVER THE SUPPLIES Sarajevo, Bojnička 65, Azići –Ilidža II.7. LOTS No. II.8. ACCEPTANCE OF ALTERNATE OFFERS/REQUESTS FOR PARTICIPATION (Article 17. Law on public procurements) No. II.9. CONTRACT DURATION Details in the tender documentation. Part III: LEGAL, ECONOMIC AND TECHNICAL INFORMATION III.1. TENDER GUARANTEE (Article 16. Law on public procurements) 1 % of the total offered amount III.2. OTHER REQUESTS RELATED TO THE TENDR GUARANTEE (Article 16-17. Directive on applying the Law on public procurements) 90 days after the time limit of submission. The tender guarantee is in the form of bank guarantee without any conditions at first claim. III.3. CONTRACT REALISATION GUARANTEE (Article 16. Law on public procurements)

- Bank guarantee for advance payment; - Bank guarantee for contract realisation in the amount of 5% of the total contract amount

III.4. OTHER REQUESTS RELATED TO THE CONTRACT REALISATION GUARANTEE (Article 19. Directive on applying the Law on public procurements) − The tenderer must submit a Statement that in case of accepting the offer and contracting the

delivery of supplies will provide advance deposit guarantee in the form of bank guarantee without any conditions, on the firs claim, from a business bank to the advance amount.

− Statement that in case of accepting the offer and contracting the delivery of supplies will

provide Realisation guarantee in the form of bank guarantee to the amount of 5 % of the total contract amount with a time limit defined in the tender guarantee.

III.5. CONDITIONS FOR PARTICIPATION – PERSONAL SITUATION (Article 23. Law on public procurements) Proves from article 23 of the Law not older than three months in accordance to the tender documentation. III.6. CONDITIONS FOR PARTICIPATION – CAPABILITY FOR PERFORMING PROFESSIONAL ACTIVITIES (Article član 24. Law on public procurements) The right to participate have all tenderers who are registered in Bosnia and Herzegovina and abroad qualified to perform the subject activities. The following is requested in order to participate:

- Name of the tenderer and the address (memorandum); - Original or verified copies of the statement from juridical registry with enclosures, and for

tenderers from abroad the same documents issued by relevant authority in accordance to the county of registration;

- Tenderer’s ID number; - VAT number, for tenderers from abroad, valid document issued by the relevant tax authority

Documents can n ot be older than three months, including the day of submitting the offers.

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III.7. CONDITIONS FOR PARTICIPATION - ECONOMIC AND FINANCIAL CAPABILITY (Article 25. Law on public procurements)

1. Balance report for the years 2005.,2006. and 2007.(for tenderers from abroad relevant

document issued); or if registered less than three years, from the date of registration 2. Proof on opened tranasaction accounts; 3. Proof on the solvency (ability) of the transaction accounts.

III.8. CONDITIONS FOR PARTICIPATION – TECHNICAL AND/OR PROFESSIONAL CAPABILITY (Article 26. Law on public procurements). Proves from article 26 of the Law not older than three months in accordance to the tender documentation DISQUALIFICATION BASED ON CONFLICT OF INTEREST OR CORRUPTION (Article 27. Law on public procurements)

1. Proof that there are no irregularities related to the Article 13.Law on conflict of interests in the BH State institutions.

Part IV: PROCEDURE IV.1. TYPE OF PROCEDURE Open, international. IV.2. CONTRACT AWARD CRITERIA (Article 34. Law on public procurements ) Economicaly most favourite offer in sense of the following criteria:

- Offered price with discounts and VAT ................. 70 points, - Terms of payment … ..………………………………. 15 points, - Delivery period ……………………………………….. 10 points and - Warranty …..…………………………………………. 5 points

IV.3. APPLYING THE PREFERENTIAL DOMESTIC TREATMENT (Article 20. Law on public procurements) Yes. The prices of domestic products shall be decreased for 10% - in accordance to the tender documentation. IV.4.CONDITIONS TO RECEIVE TENDER DOCUMENTATION (Article 18. Law on public procurements) The tender documentation can be taken over, free of charge, at the FACP premises, Dženetića čikma broj 14, 71000 Sarajevo, 08,00 - 15,00 hours, until Friday 08.12.2008, and at the internet address: www.fbihvlada.gov.ba/fucz. IV.5. LANGUAGE REQUESTS FOR THE OFFERS (Article 8. Law on public procurements) Official languages in BH, tenderers from abroad may submit their offers on English language with obligatory translation to one of the official languages in BH. IV.6. TIME LIMIT FOR DELIVERING THE OFFERS/ PARTICIPATION REQUESTS At latest til Friday 08.12.2008 - 15,00 hours. The offers must be submitted directly to the FACP, Dženetiča čikma 14, Sarajevo or by registered mail. Offers received after the the time limit, shall be returned to the tenderer in accordance to the Law on public procurements IV.7. MINIMUM VALIDITY OF THE OFFERS Statement on validity of the offer for the period of 90 days after the time limit for delivering offers.

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IV.8. DATE AND TIME OF OPENING THE OFFERS (Article 33. Law on public procurements, Article 13. Directive on applying the Law on public procurements) At the premises of the Contracting Authority, Friday 08.12.2008 ,16,00 hours, Vitomira Lukića 10, Stup – Ilidža. Part V: ADDITIONAL INFORMATION The offer must be made in accordance to the directive for making the offers which is included in the tender documentation. The offer must be made on the original tender documentation and with all requested enclosures, proves and documents. Incomplete and untimely offers shall not be considered. The tenderers may be requested to provide additional explanations and information. All communication between the Contracting Authority and the tenderers shall be conducted in written form, by fax. The Federal Administration of Civil Protection does not bear any costs of the tenderers in the open procedure, and keeps te right to accept, completely or partially the offers, cancel te procedure or decline the offers, at any time, before the contract conclusion in accordance to the Article 12 Law on public procurements.

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ANNEX - 2

TECHNICAL SPECIFICATIONS FORM

No.

Equipment: ___________________________________________________________________________ Quantity (pieces/ set)

Technical conditions: Minimum requirements in the tender dossier Offered specification


REMARK: The tenderer may use this form to compare the offered characteristics with the technical characteristics given in the tender documentation.

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ANNEX - 3

APPLICATION FORM FOR SUBMITTING THE OFFER – SUPPLIES Contract title and reference number ..........................................................……………………. Notification on procurement published in “Official gazette BH” number 76 dated 15.09. 2008. TO: (Name and address of the Contracting authority) ---------------------------------------------------------------------------------------------------------------------------------- Submitted: (in accordance to the following table)

Name(s) of the tenderer(s) Signature

Main tenderer*

Member of the consortium *

Etc… *

*add or delete the rows for members of the consortium as needed. Subcontractor is not a member of consortium in sense of the public procurement procedure. When one tenderer submits the offer, then fill in the “Main tenderer” and all the other rows shall be erased. CONTACT PERSON (for this offer only) Name and surname

Address

Phone

Fax

E-mail Remark: All tenderers create their own form (Annex 3) in accordance to the given instructions and options at the

memo of the tenderer. It must contain date, signature and must be verified and stamped bythe authorised person.

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ANNEX 4

FORM FOR THE OFFER PRICE Name of the tenderer _____________________ Offer no.__________________________

Item Description Country of origin Quantity

Unit price no VAT

(including delivery

and other expenses)

Total price no VAT (4 x 5)

Total price with included VAT

1 2 3 4 5 6 7

Training and other services Price:

Total

Signature: __________________________ Remark: 1. Prices must be in KM. For each item in the offer, the price must be stated.

For prices stated in some other currency, the conditions defined in 5.13. Tender documentation, shall be applied. In case that there are no prices stated, the conditions defined in 5.15. Tender documentation shall be applied.

2. In case of difference between unit prices and the total amount, the correction shall be made in accordance to the conditions in 7.9 and 7.10. Tender documentation

3. The manner of accounting subtotals, amounts, totals is defined in 5.12. Tender documentation.

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ANNEX 5

CONFIDENTIAL INFORMATION

Information that is confidential Number of pages

with the information in the offer

Reasons for confidentiality Time period for confidentiality

Signature and stamp of the tenderer ____________________ REMARK: ALL TENDERERS ARE OBLIGED TO MAKE SIGN AND STAMP ALL THE INFORMATION IN ACCORDANCE TO THE TABLE AND OPTIONS (ANNEX 5) IN CASE THE TENDERER DOES NOT ENTER ANY INFORMATION, THE CONTRACTING AUTHORITY SHALL CONSIDER THAT THE INFORMATION ARE NOT CONFIDENTIAL AND OTHER REPRESENTATIVES MAY SHARE THE INFORMATION IN ACCORDANCE TO THE LAW AND OTHER LEGAL REGULATIONS. SUBMITTING THIS FORM (ANNEX 5) IS OBLIGATORY FOR ALL TENDERERS. IN CASE THE TENDERERS DO NOT HAVE ANY CONFIDENTIAL INFORMATION, TENDERER MAY USE THE CONTRACTING AUTHORITY FORM DATED, SIGNED AND STAMPED BY THE AUTHORISED PERSON.

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ANNEX - 6

TENDERER’S STATEMENT Further to your tender announcement for the above mentioned contract, We, the undersigned, hereby state the following: 1. We have reviewed and we accept the contents of the tender documentation no. 08 – 14/4 –

411 – 3/08. We hereby accept all the conditions and terms, without reserve and restrictions. 2. We offer to deliver the following supplies, in accordance to the conditions set in the tender

documentation, criteria and time limits, without reserve and restrictions: EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION

SUPPORT FOR THE NEEDS OF THE FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES

3. The price of our offer is [without discount described in point 4):

[……………………………………………..] KM [……………………………………………..] EUR (for tenderers form abroad) Attached you will find the original form for our offer price, which is completed in accordance to Annex 4 to the tender documentation.

4.1. We give a discount in the amount of [....%] or [....] KM in case the contract is awarded to us (for international tenderers in EUR).

4.2. We give a total discount in the amount of […. %] or [...] KM in case the contract is awarded to

us in accordance to the conditions set in the Draft Contract no............... subject to the procurement no. 08 – 14/4 – 411 – 3/08 (for international tenderers in EUR).

5. Our company is domestic and registered in BH, and at least 50% of the employees for contract realisation are from BH, and therefore our offer is considered to be under the conditions of the preferential domestic treatment / OPTION – Our offer can not be considered to be under the conditions of the preferential domestic treatment.

6. This offer is valid [90 days + proposed priod by the tenderer] from the last day of the period for submitting offer, i.e.[…../…../…..] (date).

7. The tender guarantee was submitted in accordance to the criteria in 5.19. Tender documentation.

8. Should our offer be accepted, we are obliged to submit the advance guarantee and contract realisation guarantee, and we confirm that in the attached Statements in accordance to 9.1. and 9.2. of the Tender documentation.

9. We are eligible in accordance to point 6. of the tender documentation and we are not found in any situation mentioned in the tender documentation and there are no reason to be excluded from participation. Attached are documents which confirms that we are eligible to participate.

Full name of the person authorised to represent the tenderer: […………………………………………………………………] Signature: […………………………………………………………] Place and date: […………………………………….………….] Company stamp: With the offer we have submitted the following: [List of submitted documents and Annexes]

REMARK: All tenderers are obliged to make, sign and stamp the Statement, with the

company memo, in accordance to this form and options within (Annex 6).

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ANNEX 7.

DRAFT CONTRACT – CONTRACT ON PUBLIC PROCUREMENT IN OPEN PROCEDURE - EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF THE FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES Concluded on the: ________________,in Sarajevo The Contracting parties: 1. Federalna uprava civilne zaštite, Dženetića čikma 14, Sarajevo, represented by: Alija Tihić, Director (hereinafter: the Contracting authority) (ID no. 4200332400006) 2._____________________________________________________________________ ________________________________ represented by,_______________________ __________________ (hereinafter: the Supplier) (ID no ___________________, VAT no. ________________________________ ) I - SUBJECT

Article 1.

Subject of this contract is procurement of EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF THE FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES, in accordance to the offer of the Supplier no. _____ dated______ submitted to the Contracting authority, following the announcement on public procurement, which is an integral part of this Contract. With this contract the Supplier is obliged to deliver and invoice, and the Contracting authority to receive and pay for the supplies in accordance to the terms in the Conract. II - MANNER, TIME LIMITS AND QUALITY

Article 2. The Supplier shall deliver the Contracting authority the supplies mentioned in article 1 to the place of delivery, Contracting authority warehouse within ____ days after contract signing. The quality of the delivered supplies must correspond to the quality standards for the specified supplies, as requested in the public procurement tender and as offered in the Supplier’s offer. The quality of the delivered supplies must be proved with certificates on quality provided by the Supplier.The Certificate on quality of delivered supplies is an integral part of the supplementing documentation with the delivered supplies. III - PRICE, INVOICES AND PAYMENT

Article 3.

The Supplier shall deliver the Contracting authority the supplies mentioned in article 1 of this contract with the amount given in the accepted offer by the Supplier no. ______ in the total amount of ______ KM.

Article 4. The contracting parties agree that the Conttracting authority, for the supplies with the value mentioned in article 3 of this contract pay in the following manner: - advance payment ----------%, within 20 days form the day of contract signing, and __________ % within 20 days after the invoice is received and based on the documentation that the supplies are delivered to the Contracting authority.

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For any delays in payment, the Contracting authority must pay interests to the Supplier, which is accounted by the Supplier in accordance to the regulated legal interests. For every day of delay in delivery, the Suppplier is obliged to pay the Contracting authority a fine in the amount of 5‰ (five per mill) of the amount of not-delivered supplies, at most 5% (five percent) of that amount. The Contracting authority shall carry out payment of the contracted price to the Supplier’s account no. ____________________ opened at____________________________________ IV - BANK GUARANTEES

Article 5. The Supplier is obliged to provide all required bank guarantees, in accordance to the forms in tender documentation listed as Annexes: 9, 10 and 11. The Contracting authority has te right to decline all guarantees, or other documents that are not harmonised with the above forms. In such cases, those documents shall not be considered as valid for approval of payment. The Supplier is obliged to submit the Contracting authority the bank guarantee for contract realisation within 15 days from the day of contract signing. Should the Supplier fail to provide the contract realisation bank guarantee within 15 days from the day of contract signing, the contract shall be considered as terminated, and the tender guarantee shall be kept by the Contracting authority. The amount of the contract realisation guarantee shall be paid to the Contracting authority as a reimbursement for any losses caused by the Supplier’s failure to fullfil the contracted obligations. The amount of the guarantee is 5% (five percent) of the total contracted amount, with the validity period until the warranty expires. After the warranty period expires, the Contracting authority shall return the bank guarantee to the Suppplier. In case of delay (not caused by force majeur), more than 30 days, the Contracting authority may terminate the contract and claim the bank guarantee for contract realisation. V – REQUIRED CERTIFICATES IN ACCORDANCE TO THE LAW

Article 6.

The Supplier is obliged to provide the Contracting authority all the approved certificates for the delivered supplies, which are required in accordance to the Law. Failure to do this may lead to delay in payment. VI - DOCUMENTATION

Article 7.

All documentation must be submitted in one of the official languages in Bosnia nad Herzegovina. Option: In case the documentation is submitted on some other language, the Supplier must provide the translation to Bosnian language. VII - CONTRACT DOCUMENTS

Article 8.

The Contract shall be implemented in accordance to the conditions in tender documentation, including the Annexes, which are integral part of this Contract. VIII - CONTRACT LANGUAGE

Article 9.

This contract is made on one of the official languages in Bosnia and Herzegovina.

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Option: For the Supplier from some other country, also on English language. In case of some opacities or misunderstanding between the versions, the Bosnian language version shall prevail. VIII – OTHER CONDITIONS

Article 10.

Relations between the contracting parties which are not determined by this contract are regulated by the the Law on obligational relations.

Article 11. The contracting parties agree that all possible disputes occurred under this contract shall be settled amicably; otherwise the Court in Sarajevo has the jurisdiction under this contract.

Article 12.

The contract shall enter into force on the day of contract signature, unless it is agreed differently.

Article 13. This Contract is made in 6 (six) originals, 3 (three) for each contracting party. On behalf of the supplier, On behalf of the Contracting authority, ___________ Federal Administration of Civil Protection, Director, Director, ___________________ Alija Tihić Number: Number: Date: Date:

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ANNEX - 8

REFERENCE LIST of the Supplier

Item Overview of the deliveries over

the last two years (short description)

Total value Time of realisation

Information on the purchaser and contact person

1 2 3 4 5

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

Name of the Suppplier: ______________________________________________________ Date: ____________ _________________________________ (signature and stamp of the authorised person) REMARK: All Suppliers may create their own form in accordance to the table and

options in Annex 8, which must be dated, signed and stamped by the authorised person on behalf of the Supplier.

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ANNEX - 9

Draft Statement - MODEL OF THE TENDER BANK GUARANTEE For: Federal Administration of Civil Protection, Dženetića čikma 14, Sarajevo Notification on public procurement of supplies EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF THE FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES published in (“Official gazette BH”), number 86/08 dated 27.109.2008. Dear,

1. In accordance to the conditions set in the Notification on public procurement of supplies (Tender guarantee), the Supplier ____________________________(hereinafter: the Supplier), shall submit the User, Federal Administration of Civil Protection, the bank guarantee as a insurance for the seriousness of the offer, with the obligation taken over from the Tender documentation no: 08 – 14/4 – 411 – 3/08 as follows:

- In case of withdrawing the offer after the deadline for submitting the offer, and before the time limit for offer validity;

- In case the conditions in the Tender documentation are not obeyed before the contract signature or when the offer is consisted of irregular information

- In case of refusing to sign the Contract, after the contrat is awarded in accordance to the Tender documentation;

In the amount of _____________________ (guarantee amount) In letters:________________________________.

2. We, _____________________________ in accordance to the instruction by the Supplier (the Bank)

agree without conditions and irrevocably, as the main debtor, and not only as a warrantor, guarantee to carry out payment to the Federal Administration of Civil Protection, after the first claim, without any comments from our side, and without prior correspondence with the Tenderer, in the amount which will not exceed the amount of _____________ in letters _________________________________ within 7 days from the day when the Bank receive the claim.

3. Each claim prom the User to the Bank shall be inclusive and obligatory, absolute and non-ambiguous, despite all differences between the Bank and the Main bank or any disputes that may occur in front of any court or other body.

4. In order to be valid, each claim under this guarantee must: - Be in written form and must state that the Main bank is making a breach of obligations; - Be sent by registered letter; - Be sent on the day or prior to the final day of the Guarantee validity; - Be refered to this Guarantee and - State the claimed amount. Taking over the obligations by the Bank is independent from this and the Bank is not bound

by contract. The Bank must not be exempted of its responsibility under this guarantee. 5. This guarantee shall not be cancelled due to changes in the constitution of the Banke

or the Main bank. 6. The Bank agree that the decision made by the User related to possible failures to fullfil

the obligations by the Main bank, must be final and binding.

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7. This guarantee is canceled only after written approval of the User and we reject the necessity to request the above obligation from the exponent before the claim is sent to us.

8. This Guarantee shall be valid 90 days after the final date for submitting the offers. 9. Beside the above, the User may file a complaint under the guarantee within 30 days from

the day when the guarantee expires. 10. This Bank guarantee must be managed and constructed in accordance to the law and

the Bank and the User are under the jurisdiction of the competent court. All disputes occured or related to this Guarantee must be defined by court. Signature and stamp ________________________ Bank name: ________________________ Address: ________________________ Date: ________________________ Remark: The amount must represent 1 % of the total offered amount in the Notification on public procurement (point III.1.) and in accordance to the tender documentation, in currency of the contracted currency.

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ANNEX 10 Draft - MODEL OF THE BANK GUARANTEE FOR ADVANCE PAYMENT For: Federal Administration of Civil Protection, Dženetića čikma 14, Sarajevo Contract on procurement of supplies EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF THE FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES Dear,

1. In accordance to the conditions set in the Contract (advance payment), the User is obliged to carry out the advance payment in the amount of ____________________ which represents _________ % of the total contracted amount. In the above mentioned Contract the Supplier ___________________________shall submit the Federal Administration of Civil Protection Sarajevo, the bank guarantee as a insurance for the correct realisation of all the contracted obligations in the amount of _____________________ (guarantee amount) in letters :________________________________.

2. We, _____________________________in accordance to the instruction by the Supplier (Main bank)

agree without conditions and irrevocably, as the main debtor, and not only as a warrantor, guarantee to carry out payment to the Federal Administration of Civil Protection, after the first claim, without any comments from our side, and without prior correspondence with the Supplier, all and each amounts payable by the Main bank in relation to the advance payment in the amount that does not exceed _____________ in letters:________________________________, (guarantee amount) Under the condition that the Contracting authority inform the Bank that the Main debtor has not fullfiled its contracted obligations. Each claim from the User to the Bank shall be inclusive and obligatory, absolute and non-ambiguous, despite all differences between the Bank and the Main bank or any disputes that may occur in front of any court or other body.

3. This guarantee shall not be cancelled due to changes in the constitution of the Banke or the Main bank.

4. This guarantee is canceled only after written approval of the User. 5. This Guarantee shall be valid from the date of advance payment for the contract, until the

suppplier completely fullfil its obligations related to delivery of the supplies which are subject to the contract and for which the supplier has received the advance payment.

6. Beside the above, the User may file a complaint under the guarantee within 30 days from the day when the guarantee expires.

7. This Bank guarantee must be managed and consztructed in accordance to the law and the Bank and the User are under the jurisdiction of the competent court. All disputes occured or related to this Guarantee must be defined by court decision. Signature and stamp ________________________ Bank name: ________________________ Address: ________________________ Date: ________________________

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S T A T E M E N T I, the undersigned, on behalf of the tenderer ------------------------------------------------ (hereinafter: the Tenderer), affirm under legal and material liability, as the authorised representative of the Tenderer, that the Tenderer shall in case of being selected as the most favourable, submit the advance payment guarantee, payable after first claim, without any conditions in the form of bank guarantee. I approve the guarantee text. _________________________________ (Name and surname of the authorised person on behalf of the Tenderer) Signature and stamp of the tenderer _______________________

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ANNEX 11

Draft - MODEL OF THE BANK GUARANTEE FOR CONTRACT REALISATION For: Federal Administration of Civil Protection, Dženetića čikma 14, Sarajevo Contract on procurement of supplies EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF THE FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES Dear,

1. In accordance to the conditions set in the Contract (contract realisation), the Supplier ______________________________________ shall submit the Federal Administration of Civil Protection Sarajevo, a bank guarantee as a insurance for realisation of the contracted obligations in the amount of _____________________, in letters________________________________.

2. We, _____________________________ in accordance to the instructions by the Supplier (Main bank) agree without conditions and irrevocably, as the main debtor, and not only as a warrantor, guarantee to carry out payment to the Federal Administration of Civil Protection, after the first claim, without any comments from our side and without prior correspondence with the Supplier, all and each amounts which does not exceed the amount of __________ in letters: _______________________________ within 7 days from the day of receiving the first claim.

3. Each claim from the User to the Bank shall be inclusive and obligatory, absolute and non-ambiguous, despite all differences between the Bank and the Main bank or any disputes that may occur in front of any court or other body.

4. In order to be valid, each claim under this guarantee must: - Be in written form and must state that the Main bank is making a breach of obligations; - Be sent by registered letter; - Be sent on the day or prior to the final day of the Guarantee validity; - Be refered to this Guarantee and

- State the claimed amount. Taking over the obligations by the Bank is independent from this and the Bank is not bound

by contract. The Bank must not be exempted of its responsibility under this guarantee. 5. This guarantee shall not be cancelled due to changes in the constitution of the Banke or

the Main bank. 6. The Bank agree that the decision made by the User related to possible failures to fullfil

the obligations by the Main bank, must be final and binding. 7. This guarantee is canceled only after written approval of the User and we reject the

necessity to request the above obligation from the exponent before the claim is sent to us. 8. We agree that possible changes and modifications to the Contract conditions are not

unbinding for us in sense of obligations under this guarantee. 9. This guarantee is valid in the period set as the warranty period for the delivered supplies. 10. Beside the above, the User may file a complaint under the guarantee within 30 days

from the day when the guarantee expires. 11. This Bank guarantee must be managed and constructed in accordance to the law and

the Bank and the User are under the jurisdiction of the competent court. All disputes occured or related to this Guarantee must be defined by court. Signature and stamp ________________________ Bank name: ________________________ Address: ________________________ Date: ________________________ Remark:

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The amount represents a percentage of 5 % of the total contract value set in the contract , in accordance to the tender documentation, in the currency same as in the contract. The supplier gives a Statement to the text.

S T A T E M E N T I, the undersigned, on behalf of the tenderer ------------------------------------------------ (hereinafter: the Tenderer), affirm under legal and material liability, as the authorised representative of the Tenderer, that the Tenderer shall in case of being selected as the most favourable, submit the contract realisation guarantee, payable after first claim, without any conditions in the form of bank guarantee. I approve the guarantee text. _________________________________ (Name and surname of the authorised person on behalf of the Tenderer) Signature and stamp of the tenderer _______________________

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ANNEX 12

Contract no. _____________ /08

LIST OF AUTHORISED MEMBERS OF THE CONSORTIUM

I – The main suppplier for delivery of EQUIPMENT FOR COMMUNICATION, INFORMATION, SEISMIC AND NAVIGATION SUPPORT FOR THE NEEDS OF THE FEDERAL OPERATIONAL CENTER AND FEDERAL PROTECTION AND RESCUING SERVICES is: II – Members of consortium: 1._____________________________________________________________________________ 2._____________________________________________________________________________ 3._____________________________________________________________________________

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ANNEX 13 Contract no. _____________ /08

DETAILS ON THE TENDERER – MAIN TENDERER AND / OR MEMBERS OF THE CONSORTIUM

The following information on the tenderer must be stated here: Main tenderer 1. General Name: Based in: Coutry: Registration number: ID / VAT number: Contact person: Phone: Fax: E-mail: Tax number: Customs number: 2. Quality -ISO system: -ISO status(C=certified, D= ongoing) -International standardisation organisation (ISO) -International standards or recommendations adopted by the ITU and IEC -IETF -ETSI -CEN/CENELEC - International 112 standards - BH Law on communications - BH Regulatory agency for communivcations (RAK) Name of the certification body: Validity end:

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Contract no. _____________ /08 Member of the Consortium no.1: 1. General Name: Based in: Coutry: Registration number: ID / VAT number: Contact person: Phone: Fax: E-mail: Tax number: Customs number: 2. Quality -ISO system: -ISO status(C=certified, D= ongoing) -International standardisation organisation (ISO) -International standards or recommendations adopted by the ITU and IEC -IETF -ETSI -CEN/CENELEC - International 112 standards - BH Law on communications - BH Regulatory agency for communivcations (RAK) Name of the certification body: Validity end:

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