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ISO 9001:2015 CERTIFIED
PUBLIC
SUPPLIER RESPONSE MANUAL How to respond to 2-Envelope Bids (Restricted Tender 2, Open Tender 2, Competit ive Negotiation 2, Designed competit ion 2)
1. Log in as the bidder in the provided link with the User Identity and
Password provided after a successful registration. This is the log-in page
below
1) Bids and Auctions – Under this Tab, you get all the posted Tenders,
quotations and proposals.
1. Bids and auctions
tab
3. User Name of
Company contact
person
2. User Administration
Tab
ISO 9001:2015 CERTIFIED
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2) User Administration – the tab contains all the administrative duties a
contact person can perform e.g. create other users, change
password, and edit company data.
2. Click on the ‘RFx and Auctions’ Tab then click on the yellow button (a)
’Show Quick Criteria Maintenance’, (b) ‘Clear’ then (c) ‘Apply’
1) Bids – Event numbers are the system-generated numbers for various
bids posted in the portal. The number corresponds specific bid
types.
2) Bid type – These are the various types of tendering e.g. Open
tender 1 envelope, restricted tender 2 envelope, expression of
interest etc.
3) Bid Response Number – This is a unique system generated number
after a successful and complete response corresponding a bid.
4) Date and Time – this is THE system time; it prov ides the real time date
and time when you refresh. System date and time are used to
determine the start and end date and time.
5) Bid Response Status – These are the stages the bid response
undergoes
3. Click on the new Event Number.
1.Bids 2.Bid type 3. Bid response Number
5.Bid response status
4. Date and Time
a
b
c
ISO 9001:2015 CERTIFIED
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Upon clicking the Event Number, you will get this pop-up page
4. Click on the Technical RFx button.
This is where you retrieve the technical bid document, fill it then
resubmit when creating a response
To retrieve the document, click on the ‘EXTERNAL AREA’ (1) then on
the document name as highlighted below (2)
Event number without a response
number
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ISO 9001:2015 CERTIFIED
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5. After downloading, logout by clicking the logout button (3) as
highlighted above and close the browser pop-up.
6. Return to the ‘Display RFx: …’ page and click on the ‘register’ button
7. Click on the ‘Participate’ button
8. Click on ‘Create Response’ button.
You will get a pop-up screen entitled ‘Create RFx Response: ...’
9. Click on ‘Technical RFx Response’ button (1).
ISO 9001:2015 CERTIFIED
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You will get this pop-up page (Collaboration Folders)
10. Expand the (1)‘V…’ folder by clicking on the arrow then click
on the ‘Tech_Bid’ folder within the V folder.
11. Click on the ‘Create’ button (2). You will get this list
At this point, you need to prov ide the filled out Technical Bid
document that you had downloaded before (process No 4)
12. Click on the ‘Document’ link.
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ISO 9001:2015 CERTIFIED
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Ensure that the radio button is checked on ‘Upload Local File’ as
indicated below then click on the ‘Continue’ button
13. Click on the ‘Browse’ button
ISO 9001:2015 CERTIFIED
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14. Pick on the selected file the click the ‘Save’ button
15. This is the selected file as highlighted below. Ensure the file name is
correct
16. Ensure that the file you have uploaded appears in the folder contents
as highlighted below. Then click on ‘Save’, ‘logout’ and close the
page.
ISO 9001:2015 CERTIFIED
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17. Go back to the ‘Create RFx Response page’ and click on the ‘RFx
Information’ tab (1), then click on the ‘Questions’ tab (2).
18. Answer the questions by checking the fields, or inputting your own
values then click on the ‘Notes and Attachments’ tab as highlighted
below.
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19. Click on the ‘Add Attachment’ Tab as indicated below.
This is where the financial document is added as an
attachment.
Browse for the financial document from the file upload form and
click ok
Ensure that your file is uploaded as highlighted below
ISO 9001:2015 CERTIFIED
PUBLIC
20. Back to the ‘Create RFx Response: …’ page, click on the ‘I tems’ (1) tab
and fill your price per item (2). You w ill get the total value after placing
your price (3)
21. Click on the ‘Check’ (1) button to see if there are errors (2) in your
response. Submit (3) the bid response if you get no error
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ISO 9001:2015 CERTIFIED
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22. After submitting the response, ensure that you get a response number
(1) and the status of your bid is submitted (2).
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ISO 9001:2015 CERTIFIED
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23. Then log off.
END
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