Click to edit Master title styleSuperintendent’s Proposed FY2018 Budget

February 21, 2017

Click to edit Master title styleState Code Requirements

§ 22.1-92. Estimate of moneys needed for public schools

• It shall be the duty of each division superintendent to prepare, with the approval of the school board, the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. The estimate shall set up the amount of money deemed to be needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary.

Click to edit Master title styleState Code Requirements

§ 15.2-2503. Time for preparation and approval of budget; contents.

• All officers and heads of departments, offices, divisions, boards, commissions, and agencies of every locality shall, on or before the first day of April of each year, prepare and submit to the governing body an estimate of the amount of money needed during the ensuing fiscal year for his department, office, division, board, commission or agency.

Click to edit Master title styleEnrollment History Summary

10,137 10,248

10,503 10,549 10,671 10,748

10,998 11,116

11,303 11,431 11,459

9,000

9,500

10,000

10,500

11,000

11,500

12,000

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

September 30 Enrollment

Esti

mat

ed

Click to edit Master title styleEnrollment Projections

0

200

400

600

800

1000

1200

K 1 2 3 4 5 6 7 8 9 10 11 12

Enrollment September 30, 2016 vs. 2021–22 Enrollment ProjectionsSeptember 30, 2016 Estimated 2021 - 2022 Enrollment

Source: September 30, 2016, actual enrollment & estimated enrollment from FutureThink November 10, 2016, Enrollment Report (Low Projection)

Click to edit Master title stylePer Pupil Expenditures

$1

0,2

58

$1

1,1

09

$1

1,2

47

$1

0,8

60

$1

0,9

16

$1

1,1

23

$1

0,8

98

$1

0,9

74

$1

1,4

51 $10,584

$11,037

$11,316

$11,020 $10,793

$10,969 $11,257 $11,242

$11,523

$9,600

$9,800

$10,000

$10,200

$10,400

$10,600

$10,800

$11,000

$11,200

$11,400

$11,600

$11,800

2007 2008 2009 2010 2011 2012 2013 2014 2015

WJCC Grand Total State AverageSource: VDOE Annual Superintendent’s Report Table 15

Click to edit Master title styleGovernor’s Proposed FY2018 BudgetFY 2017

Budget

FY 2018

Estimated

Change

($)

Change

(%)

Revenues

State Sales Tax - Local 12,894,444 12,867,380 (27,064) -0.2%

State Revenue

Standards of Quality (SOQ) 29,778,514 30,184,804 406,290 1.4%

Categorical/Incentive 1,913,521 2,448,761 535,240 28.0%

Total State Revenue 31,692,035 32,633,565 941,530 3.0%

Grand Total (State + Sales Tax) 44,586,479 45,500,945 914,466 2.1%

Click to edit Master title styleOperating Revenue Summary

24.53%

9.67%65.16%

0.64%Other Revenue

Local

State SOQ &

Incentive

State Sales Tax

Click to edit Master title styleFY18 Budget – Historical State Funding

Fiscal Year (FY) State Budget Enrollment 9/30

2009 $32,785,545 10,249

2010 29,486,608 10,503

2011 28,154,118 10,549

2012 26,597,814 10,671

2013 27,371,795 10,748

2014 27,461,499 10,998

2015 31,249,910 11,116

2016 31,834,391 11,316

2017 31,692,035 11,431

Total Change from FY09 to FY17 ($1,093,510) 1,182

Click to edit Master title styleBudget Priorities Not Included

• Expansion of Pre-K program to 5th site

• High School Science & Middle/High School Social Studies textbooks

• Data Analytics tool

• Addition of a trailer at Jamestown High

• Snow Removal

• Addition of 1.5 FTEs in Gifted and Talented

• Teacher and Instructional Assistant adjustment from 7 to 7.5 hours per day

• Special Education Aide – 1.0 FTE

• Reduction of teachers for unanticipated growth – 2.0 FTEs

Click to edit Master title styleOperating Expenditures – Decreases

• Base Budget reductions & efficiencies, including attrition savings - $897,955

Click to edit Master title styleEnrollment By Disability3.92% 1.06%

13.19%

0.25%

4.17%0.44%

25.51%

32.48%

2.68%

12.82%

0.31%3.17%

Intellectual Disabilities

Hearing Impairments

Speech or Language Impairments

Visual Impairments

Emotional Disturbance

Orthopedic Impairments

Other Health Impairments

Specific Learning Disabilities

Multiple Disabilities

Autism

Traumatic Brain Injured

Developmental Delay

Click to edit Master title styleChanges in Enrollment2015-16 • 179 initial eligibilities • 142 found eligible

2016-17 (through January 31, 2017)

• 55 initial eligibilities• 43 found eligible

*Busiest eligibility months tend to be at the end of the year

Click to edit Master title styleNon-Negotiable Special Education Staffing

School Year

(Dec. 1)

Number of

Students

Change in

Student

Count from

Prior Year

Teacher

Count

Change in

Teacher

Count

Special

Education

Aide Count

Change in

Special

Education

Aide Count

2013-14 1,582 44 96 (7)

2014-15 1,572 (10) 96 0 105 2

2015-16 1,630 58 100 4 108 3

2016-17 1,715 85 106 6 109 1

4 additional Special Education Teachers and 2 Special Education Aides - $370,000

Click to edit Master title styleEnrollment By Language

77%

4%4%

2%2%

2%

Spanish

Chinese, Mandarin

Arabic

Russian

Vietnamese

Korean

Polish

Urdu

French

Gujarati

Portugese

Chinese, Hakka

German

Ukrainian

Burmese

>/= 1%

Click to edit Master title styleStandards of Quality & Language Levels

• Standards of Quality (SOQ) requirements 1:59

• Increase in number of ELLs with lower proficiency levels– 58% of all ELLs are proficiency level 3 or below

– 40% of all ELLs are level 2 or below

• SOQs do not take into account the language level of students which drives the amount of services each student needs

Click to edit Master title styleNon-Negotiable ESL Staffing

School Year Total ELLs Change in enrollment

2009-10 199

2010-11 250 51

2011-12 331 81

2012-13 392 61

2013-14 485 93

2014-15 510 25

2015-16 541 31

2016-17 (as of 2-10-17) 653 112

1 additional ESL Teacher - $75,000

Click to edit Master title styleNon-Negotiable – Increases

• Virginia Retirement System (VRS) employer rate from 14.66% to 16.32% & health insurance credit from 1.11% to 1.23% - $1,516,533

• New Horizon’s regional programs - $251,637

• Contractual obligations - $803,931

• James Blair Middle Principal - $135,000

Click to edit Master title styleNon-Negotiable Increases

Total cost of non-negotiable increases

$3,152,101

Click to edit Master title styleOperating Expenditures – Increases

• Salary increase for teachers (step) and 1.5% for support and administrative staff - $1,118,050

• Increased instructional materials to schools based on enrollment - $12,854

Click to edit Master title styleInstructional Priorities – Increases

• Personalized learning laptops in middle schools (600 laptops) and for students in Pathways (300 laptops) - $480,000

• Instructional materials for Pathways - $75,000

• Transportation for Pathways - $60,000

• Virtual Learning Program (VLP) expansion -$100,000

• Expansion of Early College program - $90,000

Click to edit Master title styleInstructional Priorities – Increases

• 3 School Improvement Specialists (SIS) at each middle school - $250,000

• 2 additional teacher positions for support of Pathways and unanticipated growth in Special Education or enrollment - $150,000

Click to edit Master title styleOperating Expenditures – Increases

• Continuation of bus replacement plan (2 buses) - $218,000

• Redistricting - $150,000

• Strategic Plan development - $30,000

• Document translation services - $25,000

Click to edit Master title styleFY2018 Proposed Operating Budget

FY2017

Budget

FY2018

EstimatedChange Change (%)

Enrollment 11,431* 11,459 28 0.25%

FTEs 1,632.81 1,646.66 13.85 0.8%

Operating

Budget$127,569,804 $132,657,854 $5,088,050 4.0%

*FY2017 enrollment is actual September 30, 2016, data

Click to edit Master title styleBudget Increase Comparison

Negotiable38%

Non-Negotiable62%

Click to edit Master title styleOperating Expenditures by Object

59.25%27.13%

4.53%

3.92%

3.51%1.26% 0.40%

Wages

Benefits

Purchased Services

Other Charges

Materials & Supplies

Tuition Payments

Capital/Equipment Outlay

Click to edit Master title styleOperating Expenditures by Function

72.86%

2.42%

3.37%

6.44%

8.85%

6.06%

Instruction

Administration

Attendance and Health

Transportation

Operations and Maintenance

Technology

Click to edit Master title styleOperating Revenue Overview

• Local revenue appropriation request: increase of 5.1% ($4.2 million)

• State Sales Tax appropriation: decrease of 0.2% ($27,064)

• State revenue (SOQ & Categorical/Incentive Funding): increase of 3%, excluding State Sales Tax ($941,530)

• Other revenue: increase of $21,000 or 2.9%

Click to edit Master title styleFY2018 Proposed – All Funds

FundFY2017

Budget

FY2018

EstimatedChange ($) Change (%)

Operating $127,569,804 $132,657,854 $5,088,050 4.0%

Grants 5,271,348 5,434,291 162,943 3.1%

State Operated 1,081,883 1,092,285 10,402 1.0%

Child Nutrition 4,086,586 4,102,678 16,092 0.4%

Grand Total $138,009,621 $143,287,108 $5,277,487 3.8%

Click to edit Master title styleOptions for Balancing Needs

• Prioritize and reduce negotiable budgetary items

• Adjust health insurance benefits

• Increase class size

• Reduce instructional funding allocation

• Other options?

Click to edit Master title styleUpcoming Budget Meetings• Public Hearing on Superintendent's Proposed Budget –

March 7, 2017• Joint City and County Budget Meeting – March 17, 2017• School Board Discussion/Approval – March 21, 2017• School Board Discussion/Approval – March 28, 2017• Delivery to City and County – by April 1, 2017• County Budget Adoption – April 25, 2017• City Budget Adoption – May 11, 2017• School Board Adoption of Operating and Capital Improvement

Budget – May 16, 2017

Click to edit Master title styleSuperintendent’s Proposed

FY2018 Budget

February 21, 2017