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SUNY 2020 Advanced Manufacturing Institute (AMI) Building

Addendum #1

Revised budget for construction project

Notes from pre-proposal site visit held Tuesday, May 19, 2015

Responses to written questions received by May 20, 2015 deadline

Additional scope of work

Revised budget for construction project

Our revised budget for this construction project will be $10,600,000. This excludes DASNY fees,

construction management, geotechnical, and access road construction.

Notes from Pre-proposal Site Visit Held Tuesday, May 19, 2015:

In attendance at Pre-proposal Site Visit Tuesday, May 19, 2015:

Name Email Phone#

Dwight Wethey dwethey@cscos.com (315)703-4419

Chris Jahn cjahn@swbr.com (585)232-8300

Jerry Young youngj@erdmananthony.com (518)783-1205

Randy Collin/CSArch rcollins@csarchpc.com (518)463-8068

Aaron Schwartz aaron@plananyc.com (646)209-9821

David Whitford dave@aesnortheast.com (518)561-1598

Carl Schoder carl@sraengineers.com (518)761-0417

Tenee Casaccio tenee@jmzarchitects.com (518)793-0786

Jared Heinl jheinl@beardsley.com (518)483-1585

Steve Boisvert sboisvert@bergmannpc.com (518)862-0325

Question: Would it be possible to provide your best estimate of what the Minority and Women-Owned

Business participation requirements or goals will be prior to proposals being submitted?

Answer: Approximately 30% (probably 15% women/15% minority). This will need to be confirmed

Question: Will your estimate of 30% Minority and Women-Owned Business participation be included in

the design stage or just construction?

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Answer: Probably not much of an opportunity to incorporate this in the design stage but would like to

encourage it. Respondents are encourage to stipulate what portion of their fees are estimated to be

M/WBE participation.

Question: Will the project be subject to public bidding in accordance with Wick’s Law? Answer: Wick’s Law is not applicable. Single prime allowed.

Question: Will LEEDS certification be required?

Answer: Due to nature of the building, LEEDS certification will hot have to be met; however, a minimum

of 26 points towards LEEDS certification will be required.

Question: Will DASNY’s fees come out of the budget for this project?

Answer: Yes, approximately $175,000, but this will be confirmed once final funding approval is received.

Question: Does the budget for the construction project include furnishings?

Answer: Yes; however, it does not include approximately $800,000 for specialized equipment. Not

looking for any frills on this building –we need quality.

Question: Any idea what the $800,000 equipment will be and the utilities it may require?

Answer: One thing may be a small machine shop. Need to think about making industrial utilities

available for the design of the first floor. Should be all set as far as electrical utilities. Will need to

consider new PRV station for natural gas.

Question: Are you expecting a pre-engineered building or conventional?

Answer: Leaning toward conventional.

Question: How much of the space is dedicated to manufacturing training/education? What kind of stuff

is going on in the building in regards to noise and vibration?

Answer: Approximately half will be used in manufacturing training/education. Definitely need flexibility.

Question: Clarify the fee structure?

Answer: It will be based on a percentage of construction budget, excluding geotechnical, construction

management, and DASNY participation.

Question: How much additional site work around the building? Will additional parking be needed?

Answer: Additional site work is unknown at this time. Additional parking will probably not be needed.

Question: Are there utilities already serving that area?

Answer:

150’(+/-) available north for gas main, and sanitary waste line leaving the property

Power available on the entry approximately 150’ away

Water – only a 12 inch main going to the main academic building, will need to tie into this 12

inch main. The main is located approximately 600’ from construction site. Water is received

from the town water tower. Static pressure is 22-24 pounds—the distribution system supply

pumps and fire pumps will need to be looked at to make sure there is adequate flow.

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Question: Do you have a current site survey?

Answer: No

Question: If a variance is needed for the height of the building who would that be filed with?

Answer: At this time, we do not know. As per DASNY, there should be no other agency review.

Question: Are you expecting industry, traditional student, and corporate training?

Answer: Yes all of the above.

Question: Will there be a municipal or SEQR review?

Answer: DASNY will want to review the project and will be the permitting agency.

Question: The RFP states that design and bid ready documents are to be completed by November 1, 2015, is there any flexibility? Answer: Yes. Depends on how long it will take the state to provide us with the approval of the funds.

Would like to break ground by April 2016.

Question: Where is the access road? Answer: Near where the two storage containers are. We would like to build the access road this

summer. The cost of the access road would come out of the construction budget.

Question: Are soil boring tests coming out of this budget? Answer: Yes

Question: Do you want to include industry in the programming and planning in the building? Answer: Yes. We do have partners (includes Clarkson University, SUNY Plattsburgh, and local

manufacturers).

Question: Will your current Industrial Tech/Engineering program be moved to the new building? Answer: Yes. This department currently takes up 7,500 square feet. Question: Will this be a DASNY contract or standard AIA contract? Answer: Yes, AIA contract. Question: Will the college hire a construction manager to oversee the day-to-day activities of the contractors? Answer: Not certain.

Question: Should the existing parking lot be paved as part of the project? Answer: Yes.

Question: Is there a retention basin? Answer: Yes, north side of site.

Question: How deep is the bedrock? Answer: Found at 18” where we dug. Appears to be limestone.

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Question: In the evaluation criteria, where does cost rank? Answer: Cost will be a consideration; however, as stated on page 4 of the RFP, the lowest cost

respondent may not be determined to be the most responsive one when all factors of evaluation of the

proposal have been considered. However, the quoted fee structure will be an important factor in the

determination of the successful proposal.

Question: Are you thinking about a future expansion with this project? Answer: Possible

Responses to Written Questions Received by May 20, 2015 Deadline

Written Question: Item 9 says the bid documents must be completed by November 1, 2015. That

means bids would be due in December with perhaps a January award and start of construction – a time

of year when foundations are unable to proceed due to weather. What is driving the accelerated design

time line?

Answer: The time line is accelerated. Tentative time line, subject to change:

Dec 2015 Preparation of bid documents

Jan 2016 Bid released

Feb 2016 Bid award

Apr 2016 Start construction

Written Question: Item 11 says the project must be completed by August 2017. A project of this size can

be completed in one calendar year, so can we assume that bid documents could be completed in

January or February so that construction could actually start in spring of 2016?

Answer: Tentative time line, subject to change:

Dec 2015 Preparation of bid documents

Jan 2016 Bid released

Feb 2016 Bid award

Apr 2016 Start construction

Written Question: How does the college propose to handle the cost of soil borings, geotechnical

analysis, additional site survey work (if necessary), testing during construction, special inspections,

procurement of FF&E, etc.? These are not usually part of the architect’s fee but could be handled by the

architect for the convenience of the owner at an additional cost.

Answer: The college will manage soil borings, geotechnical analysis, and additional site survey work (if

necessary), and they will be funded through the project.

Testing during construction, special inspections, and procurement of FF&E will be handled by the

architect

Written Question: Per the discussion at the pre-proposal meeting on 5/19, it is understood that DASNY

will be the Authority Having Jurisdiction and that they will be conducting design reviews. Please confirm

anticipated milestones (i.e. 30%, 65%, etc…) and approximate review timelines.

Answer: DASNY will review drawings at 60% and 100% completion. Review and response time will be

five to six weeks.

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Written Question: Per the discussion at the pre-proposal meeting on 5/19 please confirm requirements

for site plan review/approvals by agencies other than DASNY (i.e. Town of Plattsburgh Planning/Zoning,

Clinton County Planning Board, etc…)

Answer: As per DASNY, there should be no other agency review.

Written Question: Per the discussion at the pre-proposal meeting on 5/19 please confirm that a new

roadway is to be developed between the existing campus loop road and the existing gravel parking

area/proposed building site and the this roadway may be bid as a separate project in summer/fall of

2015.

Answer: The awarded architectural firm will be responsible for the design/engineering of the access

road. The college will be responsible for the bidding of the road. Road construction will be deducted

from total construction budget.

Written Question: Can existing site survey and utility information be provided electronically to assist in

design and survey scoping?

Answer: An copy is included with this addendum (see last two pages) .

Written Question: Per the discussion at the pre—proposal meeting on 5/19, it is understood that

additional information on project requirements is expected from DASNY in the near future. If this

information could potentially impact the RFP responses, please consider extending the deadline so firms

can respond accordingly.

Answer: The information from DASNY concerns their fee, so upon receiving the final approval it will not

warrant a change in the deadlines outlined in the RFP.

Written Question: Is the access road to be designed as part of the project? If yes, is the fee to be

included in the overall fee or separated out? If the access road is done as an early bid package does the

fee need to include weekly site observations and other typical Construction administration tasks?

Answer: Yes, the access road is to be designed as part of the project and it will be included in the overall

fee. The fee for the access road does not need to include weekly site observations and other typical

construction administration tasks.

Written Question: Is the study to bring water to the building site and evaluate the water availability and

capacity included in this scope? If yes, should the fee be separated out or included in the overall fee?

Answer: Yes it is included in this scope. The fee for this should be included in the overall fee.

Written: Evaluation criteria on page 4 shows proposal scoring to include 25 points for “Location of Firm

Relative to the Project.” Is there a specific range of scoring planned based on radius, mileage, time, or

other factor? Are you looking for this subject to be addressed in the proposal as far as responsiveness

capability?

Answer: This is part of our evaluation criteria as stated in RFP.

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Written: Also with respect to the evaluation criteria, the five criteria listed amount to 100 points, absent

pricing submittal. Can you explain the weighted factor(s) of the listed criteria versus pricing?

Answer: This is part of our evaluation criteria as stated in RFP.

Additional Scope of Work

Generator installation

Parking lot expansion

Site utilities ( water, sewer, storm water, natural gas)

Access road

Sidewalks and landscaping

Installation of a small scale wind turbine (already owned by college and on premises)

Installation of small photovoltaic array

Scale 1" = 175'

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The site location of the AMI is in location 2. To the north you will see that there is gas and sanitary

available at approximately 150 feet from the site. To the west on the access road you will find primary

three phase power coming up the hill, again located about 150 feet from the site. To the east

approximately 600 feet away would be the location of the closest water main.