Contract Closure ListActionDescriptionResponsibilityObtain agreement on all major deliverables:POS HardwarePOS SoftwareInstallationTraining DocumentationTechnical Support Contract

Prepare milestone documentation, including measurements and testing results. Review and accept all completed deliverables meeting specified requirementsHayward Japan Grill project manager, Contractor project managerDocument change ordersDocument all project changes, change orders, and their acceptance or rejection by both partiesHayward Japan Grill project manager, Contractor project managerPrepare summary financial reportsPrepare final budget comparison report; identify any variances in schedule, budget, or resource use from initial planHayward Japan Grill project managerRelease individuals and equipment resourcesRelease and reassign individuals and equipment resources. Provide a review of personnel, document condition of equipment, etc.Contractor project manager, Contractor field supervisorPrepare closeout documentsDocuments needed for all other closeout actionsAudit, inspection, and testing results of products and servicesComplete documentation, including design drawings, user documentation, warranties, training materials, and other project-specific deliverables as specified in the contractFinancial reports on expenditures, including all payments to the contractor

Hayward Japan Grill project manager, Contractor project managerNegotiate any final unresolved itemsNegotiate appropriate solutions and include the acceptance of the terms and conditionsHayward Japan Grill project manager, Contractor project managerApprove paymentsObtain approval for all final payments to complete the contractHayward Japan Grill project manager, Hayward Japan Grill managementComplete lessons learnedObtain lessons learned from all parties and document for improvement of similar future contracts or projectsHayward Japan Grill project manager, Contractor project manager, Contractor field supervisorNotify all parties of completionProvide written notification to all parties of successful completion of the contractHayward Japan Grill project manager, Contractor project managerCelebrate completionCelebrate the completion of the project by publishing results, expressing appreciation to individuals and groups as well as other stakeholders who participated in the successHayward Japan Grill project manager, Contractor project manager