sunflower project change agent network launch

Sunflower ProjectChange Agent Network Launch

January 22, 2009

2

Welcome

3

Launch Agenda

WelcomeFMS System NameProject OverviewProject Design PhaseChange ManagementTraining Update Change Agent Network Roles and ResponsibilitiesAgency Task ListMeeting Wrap-Up

4

Welcome and Introductions

Sunflower Project Leadership Team• Kent Olson, Project Director• Peggy Hanna, Deputy Project Director• Gary Schneider, Implementation Manager

Sunflower Project Managers and Leads• Connie Guerrero, Enterprise Readiness Team Manager • Mike Purcell, Project Management Office• Annette Witt, Finance Team Manager• Dean Arzoian, Technical Team Manager• Shirley Hollis, Agency Readiness Lead• Gina Vinyard, Training Lead• Pam Fink, Central Agency Integration Lead• Stacey Calhoon, Quality Assurance / Test Lead• Vickie Hemmen, Business Intelligence / Data Warehouse Lead

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FMS System Name

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System Name

• Conducted contest for naming the new FMS system

• Invited employees Statewide to participate in naming contest

• Received over 100 entries

• The name and lucky winners are…

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System Name

Submitted by

Randy Tongier, Legislative Post Audit

Diana Wadsworth, Department of Transportation

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Project Overview

9

Sunflower Project Sponsors

Executive Sponsors

• Duane Goossen, Secretary of Administration

• Carol Foreman, Deputy Secretary of Administration

• Denise Moore, Chief Information Technology Officer (CITO)

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Project Governance•Secure budget•Resolve inter-agency issues•Assist with changes to statutes and policies

•Define and control high-level project scope•Provide guidance on cross-agency issues•Champion the Sunflower project within their agency

•Secure project resources•Address agency issues•Propose changes to statutes & policies•Identify and manage strategic issues (3-6 months out)•Assist managers and Team Leads in problem resolution (tactical or strategic)•Resolve cross-team issues, when necessary•Control scope, schedule, cost and quality•Manage contractual issues with Accenture

Executive Sponsors

Steering Committee

FMS Management

Team

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Project Organization

Steering Committee

Executive Sponsors: Goossen, Foreman, &

Moore

Project Management: Olson, Hanna,

Schneider, Lavery, & Andrews

Functional Team:Witt & Cole

Technical Team:Arzoian & Myers

Enterprise Readiness:Guerrero & Harold

Project Management Office: Purcell &

Grover

Project Support: Ramirez

CORE PROJECT TEAM

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Project Vision

Working together, the Sunflower Project will improve efficiency, management decision-

making, transparency and customer service for the State of Kansas through the purchase

and implementation of a new financial management system that will integrate the State’s workforce, business processes and

technology investment.

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Project Objectives

• Adopt best practices

• Standardize business processes

• Collaborate with agencies to configure appropriate elements for their specific needs (workflow, budget thresholds, etc.)

• Invest in the workforce through training and involvement in process changes

• Address both large and small agency concerns and needs with open and two-way communication

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Project Scope – Implement a full suite of PeopleSoft Financials 9.0

Data Warehouse & Reporting

General Ledger

Accounts Receivable / Billing

Projects / Grants

Accounts Payable

Asset Management

Purchasing

Time and Labor

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Project Scope

• Decommission – STARS and SOKI

– Over 60 agency systems

• Integrate SHARP with the new FMS• Interface with over 50 agency systems• Big Bang approach – all agencies on board at the same time

• Project go-live State Fiscal Year 2011 - July 1, 2010

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Decommission ofSTARS and SOKI

• All state agencies, boards and commissions currently using STARS and/or SOKI will integrate and use the new Financial Management System

• STARS and SOKI transactional data will not be converted into the new FMS

• SOKI Interfund transactions– Team has reviewed existing SOKI system and related

functionality– Team is weighing the pros and cons of available options– Once decision is reached we will let everyone know

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Project Accomplishments

• Kicked-off Implementation Phase of the Sunflower Project on October 29, 2008

• Completed Plan and Analyze Phases

• Published the first Sunflower Project Newsletter: http://www.da.ks.gov/ar/fms/newsletter/20081219_Newsletter_1_1.pdf

• Published the Sunflower Project Charter http://www.da.ks.gov/ar/fms/Documents/ProjectCharter.pdf

• Conducted and compiled results for various surveys – Analyses of the Quality Assurance and Conference Room Pilot (CRP)

surveys are posted on the Sunflower Project website

• Completed Conference Room Pilot sessions – The sessions yielded valuable information for the Design Phase– Summary information from the CRPs will be posted to the website

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• Process starts with review of requirements (20 - 200 requirements per module) in CRPs by functional team and agency participants

• Examples of potential mods from Purchasing CRP sessions

• Delivered software does not provide the ability to include the distributor name and number in catalogs

• Agencies do not currently track distributor information and see no need to capture this information

• Resolution: remove requirement

• Delivered software does not provide fields to maintain information on recycled content and percentage

• Agencies are required to report on recycled materials • Resolution: small modification to create indicator and quantity of recycled content

• Delivered software can only store 254 character description for contracts/catalogs

• Specific agency has this capability in their current purchasing system• Resolution: work-around by using available field

Change Control – Enhancements & Mods

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Authority for Change Requests

Change Request Authority Cost Impact Scope Impact Impact on PS Code Base

Schedule Impact Agency Impact Law, Reg, Policy

Impact

Level 1 Executive Sponsors TBD TBD

Any change affecting the

“Go-Live” dateTBD

Any changes affecting laws, regulations, or other non-A&R

policies

Level 2 Steering Committee

Changes over $50K

“Significant” impact on

project scope (+/-)

TBD

Recommends changes to Executive sponsors?

Level 3

Sunflower Project

Leadership Team (CCB)

Changes under $50K

“Moderate” impact on

project scope (+/-)

All mods approved by FMS Mgmt

Team

Any change affecting KITO milestones or

other key (internal

management) milestones

Any decisions/ changes

“adversely” affecting agencies

Any changes affecting A&R policies and procedures

Level 4Sunflower

Project Team Managers

All changes affecting cost

(+/-) approved by FMS Mgmt

Team

“Minor impact” on project

scope

“Minor impact” on project

activities that do not

adversely impact a KITO

milestone

Configuration decisions benefiting

agencies that do not impact cost or do not impact a KITO

milestone

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Current Activities

• Forming a data warehouse advisory group (data experts from large agencies, Legislative Post Audit, KU)

• Finalize the chart of accounts– Decide on the number of GL business units– Publish the chart of accounts mid-February 2009

• On 01-16-09 the Steering Committee approved implementing Time and Labor – Initially for select agencies– More details to come

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Project Timeline

Plan & Analyze

Oct ‘08—Dec ’08

Design

Jan ‘09—Apr ’09

Build

May ‘09—Oct ’09

Test & Deploy

Nov ‘09—Jun ’10

Support

Jul ‘10—On

· Host Project Kickoff · Launch Website· Identify Agency

Contacts· Conduct Conference

Room Pilots· Publish Project Charter· Complete Agency

Skills Assessment· Launch Project

Newsletter

· Conduct Agency Introduction Meetings

· Launch Change Agent Network

· Conduct Configuration Workshops

· Conduct Business Process Workshops

· Distribute Initial Agency Readiness Assessment

· Design Agency Interface

· Create Agency Conversion Strategy

· Design Training Curriculum

· Conduct Change Agent Meetings

· Conduct Business Process Workshops

· Conduct Role Mapping Workshops

· Distribute Agency Readiness Assessments

· Modify System · Adjust Agency

Interfaces· Clean Up Data· Build Data Conversion

Processes· Build Training

Curriculum

· Conduct Change Agent Meetings

· Pilot Training Curriculum

· Conduct Train-the-Trainer Programs

· Train End-Users· Distribute Agency

Readiness Assessments

· Plan Cutover· Test Agency Interfaces· Test and Load Data for

Conversion· Reconcile Data· Establish Help Desk· Perform User

Acceptance Testing· Validate System· Cutover to New

System: July 1, 2010

· Support Production· Respond to Agency

Feedback· Decommission

Redundant Agency Systems

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Project Design Phase

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Design Phase Jan ‘09—Apr ‘09

• Launch Change Agent Network

• Conduct Agency Introduction Meetings

• Conduct Configuration Workshops

• Create Agency Conversion Strategy

• Design Agency Interfaces

• Conduct Initial Agency Readiness Assessment

• Conduct Business Process Workshops

• Design Training Curriculum

• Final COA will be published mid-February 2009

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Design Phase Jan ‘09—Apr ‘09

Design Agency Interfaces

Design Training Curriculum

Design Agency Conversion

Strategy

Conduct Initial Agency Readiness Assessment

Launch Change Agent

Network

Conduct Agency Introduction Meetings

Publish COA February 2009

Publish Interface Standards March 2009

Publish Conversion Standards April 2009

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Quality Assurance / Testing• Quality Assurance is a continuous process throughout the lifecycle of the project

• Achieved through…• Having comprehensive policies and procedures in place to ensure standards

are maintained or bettered• Planning quality assurance into all development activity• Fostering a culture that recognizes the benefits and value that quality

assured provides

• The QA team will begin contacting select agencies this month to discuss:– QA self-assessment and follow-up– Agencies current QA / Testing practices– Begin to set standards and expectations– The bulk of FMS testing occurs in later phases, but agency QA / Testing

may be sooner

Stacey Calhoon, QA Lead Chris Lewis, QA Team [email protected] [email protected]

785.291.3381 785.368.7111

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Change Management

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Change Management Mission

To proactively deliver open, honest, and

timely communication about the Sunflower

Statewide Financial Management System

Project and enable the organization to

embrace changes to people, work

processes, and planning

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Change Management Objectives

• Identified stakeholders serving as sponsors and change agents who will contribute to a successful transition

• Help agencies prepare for the impact the new FMS system will have on them

• Involve the agencies in preparation for deployment• Communicate with agencies on a regular basis regarding

the following:– Project events– General information about project, timeline, current events– Set expectations for agency involvement– Help agencies understand the system and interface impacts– Provide agencies with tools

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Change Management

“Change is hard because people overestimate the value of what they have—and underestimate the value of what they may gain by giving that up."

— James Belasco and Ralph StayerFlight of the Buffalo (1994)

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Reactions to ChangeP

RO

DU

CT

IVIT

Y

TIME

EXPLORATION:“I might as well see if this will work”

COMMITMENT:“This works for me and my colleagues”

SATISFACTION:“I’m happy just as I am”

DENIAL:“This isn’t relevant to what I do.”

RESISTANCE:“I’ll have none of this!”

HOPE:“I can see how this might work for me….”

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Change Commitment Curve

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Training Update

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Skills Assessment

• Sent to all potential end users through agency contacts

• Included current STARS and SOKI users as well as others performing Financial Management Tasks

• Over 500 responses representing all agencies

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Typical End User

5+ years experience with Financial Management

Uses STARS or SOKI daily

Comfortable with Word, Excel,

Internet

Less comfortable with Power

PointUnderstands Accounting

Experienced in day-to-day tasks

Performs a few tasks most of

the day

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Task Distribution

Percent Performing

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Training Delivery Preferences

Percent Preference

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Training Curriculum

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Sample Curriculum Path

Sample curriculum for an end user that processes requisitions and purchase orders

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End User Locations

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We need your help!Do you have facilities?

•12-15 PCs and 1 instructor PC

•Internet browser and internet connection

•LCD Projector and screen

•Adequate parking and facilities for participants

•Onsite contact for troubleshooting equipment issues

•Ability to reserve blocks of time April – June, 2010

Contact Gina Vinyard to volunteer your training [email protected]

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Change Agent Network

Roles and Responsibilities

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• The Change Agent Network consists primarily of the agency Change Agents and the Sunflower Project team’s Agency Readiness Liaisons

• The objective of the Network is to help state agencies take responsibility for their preparation and readiness as they transition to the new FMS

• The Network equips and facilitates agencies for the transition by providing tools and guidance

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Roles and ResponsibilitiesAgency Primary Contact

• Advocate the Sunflower Project and communicate information throughout all levels of your agency

• Attend project presentations, workshops, training, etc

• Proactively follow up with Agency Readiness Liaisons as needed for clarifications and to bridge knowledge and communication gaps

• Work through items on the Agency Task List. Adhering to project quality standards and timeline

• Assess and communicate Agency’s readiness for the transition to the new FMS system

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Roles and ResponsibilitiesAgency Technical Contact

• Attend workshop(s) as requested

• Perform data conversion and develop interfaces

• Validate data conversion by developing test files and test cases

• Update technical and functional documentation

• Adhere to project quality standards and complete work on time

The interface specification document will be available March 2009 and the data conversion specification document will be available April 2009

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Roles and ResponsibilitiesAgency Project Managers

Agencies are required to have a project manager if they have any of the following: – Interfaces for existing systems that need modified to interface with

the new FMS system– Agency systems that need modified due to the changes in the

statewide chart of accounts and – Data conversion files that will be generated for de-commissioned

systems.

• Complete, manage and maintain project schedule, including agency specific activities

• Report agency progress on a monthly basis, inform the Sunflower Project of any critical schedule delays that could impact any phase of the schedule.

• Provide information to the Agency Readiness Liaisons as needed

• Attend workshops and meetings as requested

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Roles and ResponsibilitiesAgency Training Contact

• Participate in the role-mapping process

• Provide the names of designated FMS trainers from your agency and coordinate their participation in the Train-the-Trainer program

• Coordinate end user training registration for the agency

• Encourage participation of agency end users in training sessions

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Roles and ResponsibilitiesAgency Subject Matter Experts

• Participate in configuration workshops, business process workshops, etc.

• Work with Agency Primary Contact to map the agency’s “as-is” process to the new “to-be” process

• Identify and communicate with Agency Readiness Liaisons regarding issues, concerns or questions of the new “to-be” process or FMS functionality that may be particularly challenging

• Attend end-user Training

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Roles and ResponsibilitiesAgency Readiness Liaisons

• Act as the primary point of contact for the Sunflower Project to the agencies, communicate regularly with agency primary contact

• Communicate readiness activities and tasks to agency Change Agents

• Provide tools and templates to assist Agency Change Agents in their readiness preparation and completing their tasks

• Work with the Agency Contacts to identify and respond to unique organizational or agency specific factors.

• Monitor and assess agency readiness, refine readiness tasks and dates throughout the project and monitor completion of tasks

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Introducing Your Agency Readiness Liaisons

Shirley Hollis, Agency Readiness [email protected] 785.296.4017

Mona Waltmire, Agency Readiness [email protected] 785.291.0572

Jennifer Dennon, Agency Readiness [email protected] 785.291.0571

Mitzi Cafer, Agency Readiness [email protected] 785.291.0570

List of Agencies and their Agency Readiness Liaison is posted to the website

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Agency Task List

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What is the Agency Task List?

The Agency Task List is the primary tool to assist the Agency and the Sunflower Project in managing agency tasks and activities in the transition to the new FMS system. Each Agency will be responsible to manage their own task list. The Task List will:

•Provide Agencies with a detailed list of transition and deployment related activities for agencies to complete during the months leading up to, during, and beyond go-live that they are responsible to complete•Help to clarify roles and responsibilities•Be downloaded and customized by each agency to include agency specific items•Provide the start and end dates associated with the tasks and lists upcoming events for Agencies to manage time accordingly•List inputs and outputs to each activity•Indicate who at the agency is responsible for the task (customizable by agency)•Track the status of each task to ensure adherence to the timeline•Facilitate the communication topics between Change Agents and Agency Readiness Liaisons•Be used as the basis for the Agency Readiness Assessments

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Agency Task List

Posted to Sunflower Project website

http://www.da.ks.gov/ar/fms/

Handout

Agency Transition Task List

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Agency Task List

• Provide agencies with detailed list of transition and deployment related activities to complete

• Each Agency to download the task list from the Sunflower Project website

• Coordinate the management of the task list within your agency

• The Sunflower Project will reach out to the agencies Primary Contact for updates

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Agency Task List – Task ID

• Task ID will be used to uniquely identify tasks

• Agencies can insert additional tasks to their agency if doing so…– Use a different numbering scheme, begin with an alpha character or the

acronym of your agency

• The Sunflower project team will add additional tasks– New tasks will have the next number available– Tasks will not be re-numbered from this point on– Tasks may not be sequential in a date range– The date drives the sequence not the task number

Task ID

Task Description Task Inputs Task OutputsStart Date

End Date

Person Responsible at Agency

Status Notes

1 Identify Change Agents, complete agency contact list, and submit to Sunflower Project

Online Change Agent survey Survey completion confirmation 11/1/08 11/26/08 Agency Primary Contact Not Started

2 Develop project schedule for work effort (interfaces, data conversion, etc.)

Memo from Sunflower Project dated 11/14/08

Agency schedule for Sunflower Project tasks

11/14/08 12/19/08 Agency Technical Contact Not Started

3 Complete skills assessment survey Online survey Survey completion confirmation 11/20/08 12/1/08 Appropriate Agency Contacts

Not Started

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Agency Task List – Task Description, Inputs, Outputs

• Task Description explains the task agencies will be completing

• Task Inputs identifies the tools or information from the Sunflower Project that will help agencies complete the task

• Task Outputs identifies the anticipated deliverable from the agency once the task has been completed

Task ID Task Description Task Inputs Task Outputs Start Date

End Date


Status Notes


Online Change Agent survey

Survey completion confirmation

11/1/08 11/26/08 Agency Primary Contact Not Started





3 Complete skills assessment survey

Online survey Survey completion confirmation

11/20/08 12/1/08 Appropriate Agency Contacts

Not Started

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Agency Task List – Task Start and End Dates

• Task Start Date, identifies the start date of each task– Use to help your agency understand and plan the calendar of

tasks associated with the Sunflower Project

• Task End Date, identifies the date each task needs to be completed– It is important each agency complete task by the date listed– Other tasks and events are dependent on completing tasks

on time

Task ID Task Description Task Inputs Task OutputsStart Date

End Date


Status Notes



Survey completion confirmation 11/1/08 11/26/08 Agency Primary Contact Not Started






Online survey Survey completion confirmation 11/20/08 12/1/08 Appropriate Agency

ContactsNot Started

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Agency Task List – Person Responsible at Agency, Status

• Person Responsible at Agency reflects the person the Sunflower Project will contact about this task– Agencies may choose to assign a task to others in the agency, but the

Sunflower Project will look to the contact listed for updates– Agencies may choose to insert a similar column to list specific agency

personnel by name

• Status tracks current status of each task– It is important to keep this up to date– Agency Liaisons will ask for these status’ on a regular basis through

contact with the agency or through the Agency Readiness Assessments

Task ID Task Description Task Inputs Task OutputsStart Date

End Date

Person Responsible

at AgencyStatus Notes



Survey completion confirmation

11/1/08 11/26/08 Agency Primary Contact

Not Started




11/14/08 12/19/08 Agency Technical Contact

Not Started


Online survey Survey completion confirmation

11/20/08 12/1/08 Appropriate Agency Contacts

Not Started

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Agency Task List – Task Notes, Changes

• Notes column will include any additional information needed to understand or complete the task

Task ID

Task Description Task Inputs Task OutputsStart Date

End Date


Status Notes1 Identify Change Agents, complete

agency contact list, and submit to Sunflower Project

Online Change Agent survey Survey completion confirmation 11/1/08 11/26/08 Agency Primary Contact Not Started





3 Complete skills assessment survey Online survey Survey completion confirmation 11/20/08 12/1/08 Appropriate Agency Contacts

Not Started

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Agency Tasks: December 2008 – March 2009

Dec 2008 Jan 2009 Feb 2009 Mar 2009

Identify Change Agents – Task

#1

Develop Project Schedule –

Task #2

Complete Skills Assessment, Report and Query, QA, Time & Labor, and Automated Funding

Distribution Split Surveys – Tasks #3, 4, 5, 6, 8

Register for and Attend Change Agent Launch – Tasks #7, 10

Validate Agency Contacts. E-mail updates to [email protected]

Attend agency introduction meetings with Readiness Liaisons – Task #9

Complete Change Agent Network

Meeting #1 survey– Task #11

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Agency Tasks: December 2008 – March 2009 (continued)

Dec 2008 Jan 2009 Feb 2009 Mar 2009


Task #2


#1







Agency CIOs received instructions 11-14-08 on completing project schedules.

Schedules were due 12-15-08. Completed schedules or questions should be sent to

[email protected] is currently reviewing those

schedules received and will be getting back with agencies soon.

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Dec 2008 Jan 2009 Feb 2009 Mar 2009




#1


Task #2

Register for and Attend Change Agent Launch – Tasks #7, 10 Attend agency introduction meetings

with Readiness Liaisons – Task #9


Meeting #1 survey– Tasks #11

Task #3, The Skills Assessment survey provided the training team data on the

typical end user as well as valuable information to assist them in developing a

comprehensive training plan.

The surveys provide the Sunflower Project with valuable information with minimal time required from the agencies. The details gathered from the surveys will shape the design and configuration of FMS. Not

every survey is sent to all agencies. Surveys will close after the date specified on the survey.

Task #4, The Report and Query survey supplied the Reporting Team with details on

existing STARS reports and other reports utilized by agencies today. The team will

use this data to develop the same or similar reports in the new FMS.

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Dec 2008 Jan 2009 Feb 2009 Mar 2009




#1


Task #2

Register for and Attend Change Agent Launch – Tasks #7, 10 Attend agency introduction meetings

with Readiness Liaisons – Task #9



Task #6, The Time and Labor survey captured the number of agencies and their related needs for detailed time and labor tracking and reporting. This information was a large component in the decision to

implement Time and Labor (initially for select agencies).

Task #5, The Quality Assurance (QA) survey provided the QA team with a baseline of

agencies current QA and testing programs. The QA team will assess these programs,

visit agencies and provide recommendations for improvement to align

with Sunflower Project standards.

Task #8, The Automated Funding Distribution Split survey identified agencies

routinely performing automated funding splits. The functional team is using the responses to define and configure the

functionality in FMS.

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Dec 2008 Jan 2009 Feb 2009 Mar 2009




#1


Task #2





The surveys provide the Sunflower Project with valuable information. We welcome your input and encourage you to provide open and honest feedback to improve our future events.

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Dec 2008 Jan 2009 Feb 2009 Mar 2009




#1


Task #2


Introduce Agencies to their Agency Readiness Liaison. Introductions will take place at various events; ASTRA, Small Agency Meeting, Change Agent Meeting, etc. Ongoing agency contacts will be made via telephone, email, in-person meetings, or other method, as determined by

the Agency Readiness Liaison at the time of the contact. Consideration is given to each

agency’s individual level of readiness and need for support.

At the end of this meeting we invite you to stay and meet your Agency Readiness Liaison.


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Dec 2008 Jan 2009 Feb 2009 Mar 2009

Complete COA Mapping – Task #12

Register for Budget Structure Workshop – Task

#13

Attend Budget Structure Workshop

and complete Activity – Tasks #16, 17

The COA mapping provides the cross-walk from the old Chart of

Accounts to the new FMS Chart of Accounts.

During Budget Structure Workshops, agencies learn about budget

structures available to them in the new FMS system and how to make their

budget structure selections.

The Budget Structure Activity facilitates each agency selecting their

budget structure and communicating it to the Sunflower Project.

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Dec 2008 Jan 2009 Feb 2009 Mar 2009

Complete Baseline Agency Readiness Assessment – Task

#14

Register for Change Agent

Network meeting #2 –

Task #18

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Dec 2008 Jan 2009 Feb 2009 Mar 2009The Baseline Readiness Assessment is the first in a series of surveys that will be administered at key

milestones during the project.

•Affirms when components on the Agency’s Task List are complete•Measures the Agency’s progress for “readiness” for go-live

Agencies should continually assess their own readiness and will formally submit assessments to

the project according to the schedule shown

Surveys will be sent to each agency. The information gathered will be used to determine

agencies current status, identify potential issues and risks, as well as assess which agencies may need additional support. FMS will provide tools

and guidance as needed.


#14

Register Change Agent Network meeting #2 –

Task #14

Assessment Timeframe

Baseline - 1 March 2009

2 September 2009

3 December 2009

4 February 2010

5 April 2010

6 May 2010

Final June 2010

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Dec 2008 Jan 2009 Feb 2009 Mar 2009


#14

Register Change Agent Network meeting #2 –

Task #18

Register for the next Change Agent Network meeting. Invitations to be

sent in early March. New topics, tools and information will be presented to help your agency transition to FMS.

The event will be held at the Topeka & Shawnee County Public Library.

See you on March 26, 2009!

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Dec 2008 Jan 2009 Feb 2009 Mar 2009

Complete Interface Workshop survey –

Task #20

Complete Data Maps for Interfaces – Task

#21

Extract and Clean-up Data – Tasks #23, 25

Perform Modifications – Task #24

Build Environment for Modifications – Task #22

Register for and Attend Interface

Workshops – Tasks #15, 19

Tasks 15, 19-25 related directly to items on your Project Schedule and the memo

sent 11-14-08 to the CIOs of agencies meeting the following criteria:

1)Modify interfaces for existing systems that will interface to the new FMS2)Modify agency systems, as required, due to changes in the Statewide chart of accounts, 3)Generate data conversion files for systems that will be decommissioned.

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Dec 2008 Jan 2009 Feb 2009 Mar 2009


Task #20


#21






At the Interface Workshops, agencies will learn about the published

technical standards and directions for the system modifications required by the new FMS system. The workshops

will be targeted to agency technical contacts and developers. Additional information will be provided at future

Change Agent Network Meetings.

Sunflower Project will publish interface standards March 2009

Sunflower Project will publish conversion standards April 2009

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Dec 2008 Jan 2009 Feb 2009 Mar 2009


Task #20


#21






Once again we will extend an invitation asking for your feedback. These

surveys are your opportunity to help us continually improve our events and ensure we are providing agencies with

correct and timely information.

Thank you in advance for your time!

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Meeting Wrap-Up

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Upcoming Events

• Budget Structure Workshop invitations will be sent in February– Audience will be Agency Subject Matter Experts in

accounting and budgeting

• Interface Workshop invitations will be sent in March– Audience will be Project Managers and Technical

Contacts

• The next Change Agent Network Meeting will be March 26, 2009 at the Topeka & Shawnee County Public Library; invitations to be sent in early March

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Project Resources

• Sunflower Project website http://www.da.ks.gov/ar/fms/

• Sunflower Project Email Address: [email protected]

• Sunflower Project List-serv – Sunflower Infolist go to http://www.da.ks.gov/ar/fms/ to subscribe

• Sunflower Project – FMS, 915 SW Harrison, Room 1181, Topeka, Kansas 66612

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Change Agent Next Steps

• Primary Contact – Communicate and provide agency personnel with launch

presentation– Download agency task list, review, customize and manage– http://www.da.ks.gov/ar/fms/

• All Contacts– Validate Change Agent assignments. E-mail updates to

[email protected]

– Become familiar with Agency task list and manage tasks– After the presentation, stop by and meet your Agency

Readiness Liaison and other Sunflower Project Team Members

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Questions?

sunflower project change agent network launch

Documents

project visionworking

ramirezcore project

project directorpeggy

andrewsfunctional team

witt coletechnical team

agency systemsi

management decisionmaking

mooreproject management