successful and sustainable program development
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Successful and Sustainable Program Development. Renee Kuharski, Ph.D. ~ Colorado Mountain College Chi-Chung Keung ~ Interact Communications. League for Innovation March 2012, Philadelphia , PA. Session Outcomes. Learn how Colorado Mountain College revitalized their New Program process. - PowerPoint PPT PresentationTRANSCRIPT
Successful and Sustainable Program Development
Renee Kuharski, Ph.D. ~ Colorado Mountain CollegeChi-Chung Keung ~ Interact Communications
League for InnovationMarch 2012, Philadelphia, PA
Session Outcomes
– Learn how Colorado Mountain College revitalized their New Program process.
– Hear how Colorado Mountain College partnered and strategized with Interact Communications for their front-end program development.
– Think about how your college can benefit from faster and more reliable program planning for program design and launch
The Need
Colorado Mountain College
– Serves 9 counties & 12,000 square miles in the Colorado Rockies
– 7 campuses that include 3 residential campuses, 11 learning centers, plus online learning
– 23,000 students (unduplicated headcount)
– An Awakening that Innovation was Key
Put Simply….
Colorado Mountain College
The future of our college depends on how quickly and effectively we identify community needs and develop or update programs to meet those needs.
The Issue(s)
Beginning of Downturn (2007)
– Solicited Program Ideas Internally
– Difficult to Evaluate
– Forms but not Clarity of Process in how to answer
– Difficult to clearly gauge market needs
– Process could be politicized between campuses and programs
Real Needs Impact– New Bachelor’s Degrees Could Be Slow to Launch
– Morale Issues Follow Program Concepting
– Political Ramifications of Saying No to Local Industries
– Not Responding Quickly Enough to Community Needs
– Responding Too Quickly to Non-Vetted Internal Ideas
How It Started
A Mix of Brainstormed Programs– AAS - Film and Digital Design
– AAS & Certificate - Video Game Developer
– Certificate - Forestry Technician
– AAS & Certificate – Medical Assistant
– Restaurant Management
– New Media
Had
– Faculty/staff completed forms
– Program ideas
– Lobbying for favorites
Did NOT Have
– A Process to Generate and Verify Real Market Trends
– Staff to Do the Needed Leg-Work
– A Fair Way to compare Markets between Programs
– A Fair Way to Compare Markets between Campuses
– Enough Hours in the Day
Approached Interact Communications
– Full-Service Marketing and Research Firm
– Two-Year College Exclusive Focus
– All Staff have two-year experience
– A Research-Based Process to Program Decision Making
Interact’s Phased-In Review Process
Phase One – Environmental Scan– TRENDS
• Review and Cost Reference 5 National Job and Trend Databases across ALL RELATED JOB TYPES• Review and Cost Reference State and Professional Trend Databases• Review Job and Salary Potential
– COMPETITION• Review All Public and Private Colleges for Program Competition• Cross-Reference District population with Program Availability and Create Travel/Online Matrix
– EMPLOYER • Identify all potential Employer Types for Possible Phase 2
Phase OnePhase One –
Environmental Scan
Phase 2 – B&I Scan
– Review of All Job Categories and Create Employer List– Integrate Local Advisory and Employer List– Develop Custom Survey of Needs/Study Area/Job Availability and Salary Ranges– Develop Sampling Strategy (Or Reach the Entire Population)– Phone Survey of Employers– Report with Go or No-Go Recommendation
• Ideas for Market Expansion• Salary and Training Trends• Training Focus Areas
Phase 2 – B&I Scan
Phase 3 – Potential Student Survey– Core Population Location– Hidden Underemployed Population– Working Population for Skill Upgrade– Develop Custom Survey (Phone/Web) around:
• Marketing Language• Training Needs• Delivery of Message• Time to Decision
– Report that Recommends:• Marketing Lead Time• Outreach Hot Spots• Messaging Factors
Phase 3 – Potential Student Survey
First Time Through with CMC
How It Strengthened CMC
CMC Used the Research for:– Decision making ~ based on the unbiased recommendations provided in the study to move a program forward or not
– Program sustainability ~ trendy vs. long term job focused
– Long term strategic perspective ~ Incorporated a formal and strategic look at local, state and national data
– CRITICAL: This helped drive internal changes to our Review Approach
CMC Clarified
their Internal Processes
Advantages of Process– Strengthened external involvement on the front end
– Impacts on the college as a whole looked at upfront i.e., costs for human (faculty & staff) and physical resources (new and/or remodeled facilities, equipment, etc. , risk management (safety)
– Reduce the Number of Phase One Research Projects
– Program concept more thoroughly defined
– Going to a Phase One is a College-Wide Process
Impact on Organization– There are Real-Time Checks to the System
– Provides leadership and direction in the development of new programs
– Assists in generating and refining new program ideas
– Maintains a transparent, active and results-oriented attitude
– Does not slow new program development but demands reliability
Phase 2- (Employer Study)
Defines the Program Clearly
Phase 3- (Student Potential)
Prepares the Program for Launch
The Ah-Ha’s
Internal Ah-ha’s– Increased awareness of programs being developed by the college in the
community, region, etc.
– B & I scan helped shape programs or add areas not previously considered.
– Provided the program with new and passionate additional advisory committee members
– Ah-ha moments – A campus team could be engaged and passionate about their program – but not correct
• Data vs. Emotion• Clarity vs. Trendy• The B & I Scan highlights employment and economy
External Ah-ha’s– Credibility with Business Community that
there is Data-Driven Decision Making
– Realistic Responsiveness
– Reduce Campus Conflict due to Data-Focus
– Focus on Lasting Programs – Not Trendy Ones
No, for a number of reasons…
Responsiveness in terms of other “things” on plate Allocation of staff time
Lack of enough staff to be able to dedicate time Consistency of reports for each program
Clear reporting ~ quantitative data provided with the Qualitative Narrative
A Complete Absence of Program/Campus Bias
Could this have been done Internally?
Leadership Perspective– College leadership has Real Data
• Approved the Two-phase CMC new program process as well as the requirement for a feasibility study
– Accreditation is Streamlined: • HLC (North Central Accreditation) & DOE (Gainful Employment),
CCCS all require that the college can answer the question ~ “how do you know this will provide students with employment or transfer opportunities”
– The impact on program and college resources for planning is clear and upfront
– Begins the process of the program’s five-year plan
Stronger New Programs Medical Assistant New Media Restaurant/Culinary Management Renewal Energy
Why are they Stronger for the Process? College was able to make choices using data-driven decision making Community engaged ~ partnerships strengthened Provided college with “outside the box” ideas for future expansion Tied to College strategic plan
Pre-Development is our Stage 0
• Interact’s Phase 1 – A Low Cost Vetting and Proof of Clarity
• Interact’s Phase 2 – Focus on Local Needs – Integrate Wider Findings– Details on Program Courses– Real Learning Outcomes Needed– A Stronger Assessment– Pathways
• Interacts Phase 3 – When There is a Program Need – But it is not widely known in Community– Faster start up
At CMC
At CMC
We leverage our Internal and External
Resources to Clarify and Streamline
the Process
The Results
– 11 Total Programs Vetted over 5 years
– Resulting in 5 Total New Program and 1 SWOT analysis
– 1 study currently underway
CMC learned how to better leverage our resources internally and externally, use the data and not just our passion
C M C ’S 2012-2015 S T R ATE G IC PLAN: A BIRD’S E Y E VIEW
VIS IO N} B ecom ing a
First Choice C o lle ge
M ISSIO N} To C reate a
Better Future... for our students, em p loyees & com m unities
V A LU E S } Tru th Trust R es p ec t R espo nsive ness (T2R2)
STR ATEG IC FO C U S A R E A S
Transformational Experiences Transform ational Growth
F or O ur STUDEN TS
F or O ur EM PLOYEES
F or O ur COM MUNIT IES
& BUSINESS PA RTNERSH IPS
For O ur ENROLLMENT
Exceptional C apacity
for O ur PROGRA MS
with input from our com munity partners
1 m axim ize student enga g em e nt
2 p ro m o te & assess meaningfu l lea rn ing
3 le ve rage cu rricular & co-cu rricu lar exper ientia l opportun ities in un ique m ounta in lo ca tions
4 c lose ach iev em e nt gap s for underse rved populations
5 increase student suc cess & de gree atta inm ent
Va lue em ployees v ia:
1 re le vant professiona l deve lo p m ent
2 increased em ployee recognition
3 increased c larity of ro les
Use loca l com m unity capita l for:
1 adjunct recru itm ent, guest lec tures, m e nto rs & m ea n- ingfu l com m ittee serv ice
2 service learn ing , student inte rnships & ca ree r p lace - m ent
3 econom ic deve lo pm ent, cu tting -e dge program m ing & innovation
4 strateg ica lly re leva nt pa rtnersh ips w ith o the r co lleges & un ive rs it ies
1 inc rease quality en ro llm ents for A A, A S , select C T E & BA progra m s th rough a form idable ca m pu s -spe c ific recru itm e nt plan that results in an ag greg a te incre as e
2 identify existing best prac tices for retention & implement them co lle ge w ide to ensu re a seam less educa tional expe rience to goa l atta inm ent
1 new & existing F lag sh ip P rog ra m s resou rces e.g . instructional design , facu lty re- sources, tu to ring fo r stude nts, etc.
2 exceptional on line learning- m ove to national m o de l in 3 yea rs
3 capa city fo r hon - ors prog ram s i.e. w ith F o unda tion scho larsh ips
4 im p rove d, m ore innovative rem edial p rog ra m s
A Strong Part of our Strategic Planning Process
Continuing Relationship
– Low Cost
– High Quality
– Fast and Responsive
– Reviewing the data upfront, before the college invests resources, provides long term cost savings…
Successful and Sustainable Program Development
League for Innovation ~ March 2012 /interactcom /interactinteractcom.com
@InnovationsConf#INN12
[email protected] ~ Chi-Chung KeungInteract Communications
[email protected] ~ Renee Kuharski, Ph.D. Colorado Mountain College