subrena simpkins [email protected] (334 ) 242-2753 and diane sherman...
TRANSCRIPT
Subrena [email protected]
(334) 242-2753and
Diane [email protected]
(334) 242-2742
Alabama Commission on Higher Education
Alabama Statewide Student Database Reports
ALAIR Annual Conference
April 3, 2008
Office of Research Services
Develop and maintain the Statewide Student Database. Serve as a facilitator among other agencies and institutions
on joint projects regarding institutional research. Support functions for other divisions of the agency with
respect to data analysis and reporting. Coordinate all state and federal required data collection and
analysis, for entities such as the National Center for Education Statistics (NCES) and the Southern Regional Education Board (SREB).
Conduct activities and studies regarding issues in higher education to be used in policy formulation and debate.
Research Services Data CollectionsIPEDS Other Student
Database
InstitutionalCharacteristics
Preliminary Fall Enrollment Student Enrollment
Completions Credit Hours Production Student Completions
Human Resources Tuition and Fees Student ChangeFiles
Fall Enrollment E-Learning Survey for SREB Student Clean-up
Student Financial Aid Student Override Files
Graduation Rate Cohort Cross-match
Finance Survey Tuition EligibilityReport
Academic Library Student SourceSurvey
Student Database Legislation – ACT 96-509
passed in 1996 create a student unit record data system
Student ID Encryption of student’s social security number
Submitting Enrollment Data Each term
Submitting Completions Data Once a year
HEIAG Steering Committee Higher Education Information Advisory Group
Alabama Statewide Student Database HistoryAll Alabama Public 2-year and 4-year institutions of
higher education participating.
ENROLLMENT: Fall 1997 – beginning of production data Per Term collection cycle As of Fall 2007, the total number of records in the
enrollment master is 5,039,348
COMPLETIONS: Summer 2001 – beginning of production data Summer through Spring collection cycle As of Summer 2007, the total number of records in
the completions master is 235,484
Mandated Reports – Enrollment
High School Report
Retention
Tuition/Residency
Transfer/Migration
STUDENT DATABASE REPORTS
Student Database Reports
Other Reports Institutional Summary Reports High School Reports
By High School Name By Institution
Student Source Survey Tuition Eligibility Completions Summary Retention Reports
Tracks Fall cohort through next academic year 3-Year tracking of all 1st time degree seeking students 3-year tracking of Only Full-time 1st time degree
seeking students
Institutional Student Profiles
www.ache.alabama.gov/Profiles Fall 2007 Edition - *10th Year 500+ copies printed and distributed
ACHE Commissioners Alabama Legislators Presidents and Chief Academic Officers State Dept. of Education Education Liaison in Governor’s Office Business Leaders Media Institutional Researchers Student Database Contacts Others
Cohort Cross-Match
Identify Students who have transferred out
Look for Enrollment Since…. Year and Term
Return Other Enrollment Since… Other FICE Year and Term
IPEDS OTHER STUDENT DATABASE
EDITREVIEW
COMPAREASK QUESTIONS
REVISE
PUBLISH SHAREAd-HOC
EDIT Automated Edit System
Institutions edit data BEFORE sending Cleanup ALL exceptions One data file transmittal allowed via FTP Institutions view Summary Report
EDIT/Review/Compare/Ask Questions/Revise
STUDENT DATABASE PROCESS
EDIT/Review/Compare/Ask Questions/Revise
Student Database Process
REVIEW Data files received from all Institutions Certification Forms
Signed by designated person number of records certified MUST match data file
record count
Edit/REVIEW/Compare/Ask Questions/Revise
STUDENT DATABASE PROCESS
Student Database Process
COMPARE Current Term to Previous Term
Date of Birth (DOB) 9’s Information Files
Student id, date of birth, name fields
Edit/Review/COMPARE/Ask Questions/Revise
STUDENT DATABASE PROCESS
Student Database Process
ASK QUESTIONS Make NO assumptions!
Edit/Review/Compare/ASK QUESTIONS/Revise
STUDENT DATABASE PROCESS
Student Database Process
REVISE Change Files
Student id and/or date of birth Institution requesting change MUST have student
currently enrolled. Accepted at any time Changes every occurrence on master
Cleanup Files Any data fields except student id and date of birth Term specific
Edit/Review/Compare/Ask Questions/REVISE
STUDENT DATABASE PROCESS
IPEDS OTHER STUDENT DATABASE
OTHER DATA PROJECTS
INSTITUTIONALSTUDENTPROFILES
ARTICULATIONARTICULATION
CAPPS
CAIR WEBCAIR WEB
TRACKING9th GRADERS
Dept. of Industrial Relations
Independent Colleges
DistanceEducation
Policy
SHEEO K-20 DiscussionsQUADRENNIAL
REVIEW
Alabama Statewide Student Database REPORTS
QUESTIONS / COMMENTS