User Manual

For Purchasing Document Work Flow

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Submitted to

By

WIPRO Ltd.

Version 1.0

User Manual

For Purchasing Document Work Flow

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

DOCUMENT INFORMATION

Project Name Document Name Document Location

User Manual for Contract

Release with Work Flow

Author

File Name and Path User Manual for Contract Release with Work Flow

Created Amalesh Pakhira

Last Edited

Number of Pages

DOCUMENT HISTORY

Version Document Name Date Author Reviewed

BY

Change

Control

1.0 User Manual for

Contract Release

with Work Flow

16/01/2014 Amalesh

Pakhira

DOCUMENT APPROVAL

Name Designation Signature Date

Arup Sarmah OIL CTM

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For Purchasing Document Work Flow

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Index:

1 CREATE CONTRACT: ..................................................................................................................... 4

2 RELEASE CONTRACT BY CREATOR: ........................................................................................ 5

3 RELEASE CONTRACT BY 1ST APPROVER: ............................................................................... 7

4 REPORT FOR APPROVAL STATUS: ........................................................................................ 11

5 RELEASE CONTRACT BY 2ND APPROVER: .......................................................................... 12

6 CONTRACT CANCELLED BY 2ND APPROVER ....................................................................... 14

7 CONTRACT REAPPROVED BY 2ND APPROVER: .................................................................. 15

8 CONTRACT APPROVED BY 3ND APPROVER:........................................................................ 19

9 CLOSING THE WORK ITEM BY CONTRACT CREATOR: .................................................... 23

10 REPORT FOR APPROVAL STATUS: .................................................................................... 24

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

1 Create Contract:

T-Code: ME31K

Click on release strategy icon flag.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

2 Release CONTRACT by creator:

T-Code: ME35

Execute

Click on ‘Release + Save’ tab

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Enter the UD of approvers.

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This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Press enter or click on ‘Save’ tab.

Check the outlook of user ID – ‘200036’ whether mail has been sent for release or not.

3 Release CONTRACT by 1st

Approver:

T-Code: ME35

Release can be done by T.Code – ME35, or it can be done by going through work item in SAP in box.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Go to SAP in box of 1st Approver.

Double click on Contract no, it will lead to ME35 screen.

Click on ‘Release +Save’ tab & pop up for approver screen will appear, where next level approver will be

in editable mode.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

If 2st ,level or 3rd & 4th level approver not available, 1st level approver can change the UD of next levels.

Similarly during approving of 2nd level, he/she can change the 3rd or 4th level and so on. After that click

on ‘save’ tab or press enter & system will lead to initial screen with following message.

If approval initiates from inbox, refresh the inbox & work item for contract will be disappeared.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Now check the outlook mail box of 2nd level approver & creator, because two Mail will be sent, one to

creator to intimate release by 1st approver & another to the next level approver.

a) Mail sent to 2nd level approver

b) Mail sent to the creator

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

4 Report for Approval Status:

Now if anyone wants to know the approval status, he/she can go through the following report.

T-Code: ZMM_POPRCON_ STATUS

Enter the CONTRACT no & execute.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

5 Release CONTRACT by 2nd Approver:

T-Code: ME35

Release can be done by T.Code – ME35, or it can be done by going through work item in SAP in box. Go

to SAP in box of 2st Approver.

Double click on CONTRACT no & it will lead to ME35 screen. Click on ‘Release+Save’tab & approver’s pop

up screen will appear.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Press enter or click on ‘save’ tab as before & system will lead to initial screen with following message.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

If approval initiates from inbox, refresh the inbox & work item for contract will be disappeared.

Two Mails will be sent, one to creator to intimate 2nd level release & another to the next level approver.

6 CONTRACT cancelled by 2nd

approver T.Code – ME35

Now if anything is wrong in Contract or 3rd approver is on leave, so that he cannot approved then

Contract to be cancelled by the 2nd approver & during approving the Contract again, UD of 3rd approver

have to be changed.

Execute

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Select the Contract & Click on ‘cancel release’ icon.

Save the document.

7 CONTRACT Reapproved by 2nd

Approver: T.Code – ME35

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Now release can be done by T.Code – ME35, or it can be done by going through work item in SAP in box.

In both the cases ME35-screen will appear.

Execute

Change the 4th approver from ‘CHR_200037’ to ‘200036’.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Press enter & save the document.

Now two Mail will be sent, one to creator to intimate 2nd level release & another to the next level

approver.

a) Mail sent to the creator to intimate 2nd level release

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

b) Mail sent to 3rd level approver

8 CONTRACT approved by 3rd

& 4th Approver: T.Code – ME35

Similarly release can be done by T.Code – ME35, or it can be done by going through work item in SAP in

box. In both the cases ME35-screen will appear.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Click on ‘Release + Save’

Press enter.

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Now two Mail will be sent, one to creator to intimate 3rd level release & another to the next level

approver.

a) Mail sent to the creator to intimate 3rd level release

b) Mail sent to 4th level approver

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Similarly release for 4th Approver

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Press enter

After release by all the approver, one Mail will be sent to creator to intimate release by all the level.

c) Mail sent to the creator to intimate final release of Contract

9 Closing the work item by CONTRACT creator: After getting the mail for overall release, Contract creator must close the work item.

Go to in box of the Contract creator (CHR_200036)

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© Wipro Limited, 2008, All Rights Reserved.

This document is proprietary to Wipro InfoTech, a division of Wipro Limited.

You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.

Just double click on Contract, it will be closed & disappeared.

10 Report for Approval Status:

Now if anyone wants to know the approval status, he/she can go through the following report.

T.Code – ZMM_POPRCON_STATUS

Enter the Contract no & execute.