Notice of Intent to Award a Sole Source Procurement Subject: Maintenance of LifePak Defibrillators and Battery Support Systems Date: August 5, 2019 Document Number: 2019-56 Written Response Due: August 12, 2019 Time: 9:00 AM. EST E-mail Address: jenna_albers@davie-fl.gov Fax Number: 954-797-1049 This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the Town intends to negotiate and award with only one source under the authority of the Town of Davie, Purchasing Manual Section 5 and State of Florida Statute 287.057(5)(3)(c). Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes. The Town of Davie, Florida intends to negotiate sole-source procurement for quarterly maintenance of the Fire Department’s LifePak Defibrillators and battery support systems. Stryker has exclusive use of certain proprietary tools used to service the LifePak defibrillator and monitor required for maintenance. The Town would contract the procurement for service of the LifePak equipment with Stryker. Approximate annual spend is $26,010.00 per year for 17 units, for a four year contract. Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the Town. A determination by the Procurement Manager & sourcing Buyer not to compete this proposed action based on the responses to this notice is solely within the discretion of the Procurement Manager. Purchases over $25,000 will be forward to the Town Council for approval by resolution. All responses must be in writing and returned to ATTN: Jenna Albers, Buyer Town of Davie 6591 Orange Drive Davie, FL 33314 by: Facsimile number 957-797-1049, e-mail jenna_albers@davie-fl.gov. Note the number of the Sole Source Information inquiry on documentation.

Sole / Single Source Request Justification(For Noncompetitive Purchases over $2,500)

Ii4!ENING: Per Florida Statute s 838.22Q) It is unla*4rl for a public servant or a public contractor who has

contraded with a govemmental entity to assist in a competitive procurement to knowingly and intcntionally obtain a

benefit for any person or to cause unlawfu I harm to another by circumventing a compelilive solicitation process

required by law or rule through the use of a sole-source contract for comrDodil tes or serylces.

To: Budset & Finance / Purchasins Division:

Your approval is requested to initiate a sole/single source procurement action:

Requestor Name Jorge Gonzalez

Assistant Chief EMS

Davie Fire Rescue

954-797-1092 Requisition Number

Recommended Sole/Single Source procurement action with:

Company Name: Stryker

Contact Name: Adalid Colon

Address:

City, State, Zip

E-mail:

Telephone:

1181 l Willows Road NE

Redmond, WA 98073

954-464-0813

Is the recommended company the manufacturer? [ Yes E No

Does the manufacturer sell the item(s) through distributors? E Yes E No

If ves. have manufactu rer nrovide a list of all authorized dis tors.

Describe the fult scope ofwork contemplated trluding irctallation if required; items should include brand,

model and pqrt number ifapplicable.

Sole Source Justification over $2,500 Page I of4

& Title:

RequestorDept./Division:

Phone Number:

Identily the dqte you need itemdelivered or work performed.

of Sole/S Source Check One

Sole / Single Source Request Justification(For Noncompetitive Purchases over $2,500)

S e SourceSole Source

Is there a contract related to these services?

SOLE/SINGLE SOURCE RATIONALEExplain why the recommendedfollowing: Are there any otherperformance risks, etc,) exists

No If, yes has legal reviewed it es o

company is the only company who can perform the requirement. Address the

companies who can do this job? what condition (e.g. technological superiority, or

so that the recommended company has a significant advantage oYer any other

company who can do this job?

It is important to sufficienlly address the major reason for conducting a noncompetitive procurement, avoiding

peripheral issues which detract from the main reason and reduce the credibility ofthe justification. The rational

must be clear and convincing, avoiding generalities and unsupported conclusions. Use one or more ofthe following

as applicable.

Use additional sheets if necessary.

A specific contractor is the only source ofthe required item because (check all that apply):

The required items are proprietary to the Contractor

A specific item is needed:

to be compatible or interchangeable with existing hardware,

as spare or replacement hardware,

for the repair or modification of existing hardware, or

for technical evaluation or test.

Vendor is the original equipment manufacturer; there are no regional distributors.Verification from manufacturer is attached

VVV

{

One-Time : l gle requisition and purchase order for the fiscal yearculrentI ato stnes

On-Going: Applies to multiple purchases to be made for one year

Sole/Single Soure approved.Estimated Annual Expenditures for one year:

from date

s 26,010.00

{

Sole Source Justification over $2,500

17v".l-l

Page 2 of4

Sole / Single Source Request Justification(For Noncompetitive Purchases over $2,500)

This is the only equipment that meets the specialized needs ofthe department and

performs the intended function. Detailed justification is attached-

Vendor is the sole distributor that is restricted by the manufacturer to our territory.

Verification from manufacturer is attached.

It is not possible to obtain competition (i.e., only one source is capable ofsupplying the

items or meeting the requirements). In a brief explanation, provide supporling evidence

for the conclusion; other sources considered should be identified and why they ore not

oble to meet the requirements.

No other service and repair sources available. Physio-Control has been providing

maintenance of the Fire Rescue Department's LifePak Cardiac Monitor Defibrillators andBattery Support Systems for the past four (4) years. Davie Fire Rescue Department is

satisfied with the quality of service Physio-Control has provided.

Stryker Corporation announced February 16, 2016 a definitive agreement to acquire'100% of the stock of Physio-Control.

There is a substantial technical risk in contracting with any other contractor, thereby

making that an unacceptable course of action (e.g., where only one contractor has been

successful to date in implementing a difficult manufacturing process). In a briefexplanation, provide supporting evidence of other contractor's with relevant capabilitiesand emphasize their inability to overcome the substantial technical risk.

For support services effort, there is no reasonable expectation that a meaningful cost orother improvement could be made in the incumbent contractor's performance (e.g., the

Sole Soulce Justification over $2,500 Page 3 of4

tra

tr

tr

Sole / Single Source Request Justification@or Noncompetitive Purchases over $21500)

chances of another firm winning a competition are clearly remote)' Please provide a

brief explanation.

^CI(NOWLEDGEMENT

This section must be comPleted:

I am aware of the Town's requiroments for competitive bidding for purchases over

$2,500.00 and the criteria for justification for Single Source/Sole' I have gathered the

required technical information and have made a concerted effort to review

comparable/equal equipment (e.g., market research). I have attached the pertinent

documentation what market research was conducted to preclude other items

from

*lb q 1 73 ,1S Date

L-1

Director Date

To be complete bY Purchasing staff:

The Town has advertised the above request on the Town's website in accordance with

State ofFlorida Statute 287.057 and no challenges or protests were received' *

Buyer:

Procurement Manager Signature:

If approved by Town Council: Resolution Number:

*All requests for Sole/Single Source will be advertised on the Town's website for a minimum of7 days prior to approval from the Procurement Manager.

Sole Source Justification over $2,500 Page 4 of4

Date:

Date:

stnykenProear et Services3800 E. Centre Ave.Portage, MI 49002 USA1.8OO.STRYKERstryker.com

Whom it may concern

Emergency Care Parts and Service

February 4, 2019

Stryker's Medical division certifies that it is the original equipment manufacturer [OEM) or sole source distributorofparts for Stryker's Emergency Care products. All parts are manufactured at Stryker or by an outside supplierspecifi cally for Stryker.

o Power-LOAD fastener. Power-PRO cot. LUCAS 3 chest compression system. LIFEPAK 15 monitor/defibrillatoro LIFEPAK20emonitor/defibrillatoro LIFEPAK 1000 defibrillatoro LIFEPAK CR Plus / LIFEPAK CR2 defibrillator

Tooling is calibrated, documented and controlled by Stryke/s home offices in Portage, Ml, USA and Redmond, WA"

USA. Calibration records and training records are available upon request.

Service repairs are documented and reviewed by Stryker's quality team. To help ensure Stryker's commitment toquality, Stryker tracks and trends its service to help ensure the highest level of product performance for itscustomers. Preventive maintenance (PM) and service history documentation is available upon request.

Please contact your local Stryker representative with questions.

Str,*er Corporation or its divisions or other corporate afEliated entities own, use or have applied for the following trademark or service mark;CR Plut LIFEPAK LUCAS, Power-LOAD, Power-PRO, Procare, SE yker. All other Eademark are Eademarks oftleir respective owners or holder.

Copyright @ 2018 StrykerMkLit-1630 03IUL 2018 Rev B

Stryker employs its own field service team (known as ProCare Servicesl to service its products. Stryker only uses

OEM parts for repairs, and has exclusive use of certain proprietary tools for diagnostics and repairs. StrykerEmergenry Care products that require the use ofsuch proprietary tools include, but are not limited to:

To:

Subject:

Date:

Stryker.

11811 Willor s Road t{EP.o. Bor 97006Redmord, WA S73-9706 U.S-A

www.strvkeremenencvrare.comtel (8001 t142.1142

fax 772.2?40

quotc Numbe,Create Date

Quote Erphetlon Oate

Quote Consultalrt

@1831137 l9l2ot9 2:U PM

@l3ol2oL9Adalid Colon954{64-0813EAW57

Service Plan Q.uote

Account 12589601ChiefJorge Gonzalez

DAVIE FIRE RESCUE

6905 ORANGE DR

DAVIE, FL 33314(954) 995{994jgonzalez@davie-fl .gov

Net Terms

PromotionCoverage Details-Brochure

Renewalfilorl207909l3Ol2O23P819T751

QuarterlyAll quotes subject to credit approval and thefollowinB terms and conditionsNET 30

https://www.strvkeremersencrcare.com/slobalassets/assets/reneral-documents/orocare ec lifeoak lucas sell sh

eet.odf

TvpeService Plan Start Date

Service Plan End Date

Reference Plan

Billing FrequencyTerms

Notes

Service plan customers receive 1596 discount on Accessories and Disposables.

rP1s-PCPVOS-+POS Renewal

rolorl20t9 @l3ol2o23 77 1,200.N 15.00 1,530.00 5,120.00 104,040.m

' tMa6 Pro€tonftld'Jcr OascndiorB providrd b6low Blgnatult lln€.

subtotalEstlmated Tax

Estimated ShippinS & Handling

uso 104,040.00usD 0.00usD 0.00

Q.uote Numberoo 143113

Grand Total

List Price Total

Total DiscountEstimated Tax + S&H

usD 104,$0.00

Pricing Summary TotalsusD 122,400.00

u5D -18,360.00

usD 0.00

Tar wlll be calculated at tlme of lnvoics and ls based on th€ Shlp To locatlon sher€ product wlll bc shlpped.

GRAND TOTAL FOR THIS QUOTE

u5D 104,040.00

PaBe 1

stPyker

Service Plan Detail

Product Start Date End Date QtyTerm ListPrice

Disc

%

Annual NetPrice Per Unit

Term NetPrice Per Unii

Please provide a company issued Purchase order that includes BillinS and Shipping Address.

PO lnust aeferelraE payrnent te.ms of l{et :() days

Reqslred information if no Purchar€ Order is prodded

Ofiional information:

-oR-

Account l,lameAccount Name

Zlp Code

Accounts Patable Phone NumberAccounts Payable contact

Customer 13 T.t Exempt?

Name

AddressAddress

GtYCity

State

Ye5 NO

Signature

DateTitle

Shlpplng Addr6s E same as ailnng ldaressElllirE Addr€$ Esame aseddrer:on quote

State zp code

Actountr Payable Contact lnform€tion

Accounts Payable Emall

AuthorhcdorstoflE sl8Btur"

spedal Shlp to Address

Comment5

For Muhiple E.d UseR, plea* attach a gupporting do.lment with End U.er namq phytical location, produd typ€ and quat{ity

Reference Number Ls/l2589601/193634 /oo 183113

performed at custome/s location by a StrykerT€chnical Specialln -Pan: and labor necessary to restore

devlce tooriglnal sp€clflcatlons -Annual Preve.tive Malntenance and inspections includlng quality

assuranc€ documentatlon -Dlscounts on accessorles, dlsposables, and upgrades -Updates tothe htest

LIFEPAK15 Service - 4YEAR. On-slte Procare Pra/ent Covera8e. Annual Payments. lncludes: -Servlces

Serviceif neededloaner devicesoftware version

LP15-P@VOS-4-POS

Renewal

ofthisn Custome/sded ulocation will beList of covered ote

Quote Numberoo183113

Page 2

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Q.uote Numberoo1a3113

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