STYLING WITH WORDWORD IS NOT A WORD IS NOT A TYPEWRITER…Stan HainesStyling with Word

Styling in Wordy g

P h F tti Paragraph Formatting Saves time C i t t l k d f l Consistent look-and-feel Trivial editing changes

St d d d t t Standard document types Formal letter L l Lesson plan Program of Instruction or Test

Course Agendag

Show “invisibles” Show invisibles Identify four paragraph elements Kill dead paragraphs and tabs Kill dead paragraphs and tabs Correct a document

T k Take a test…

Show “Invisibles”

Open document – Open document 2013 SSI ORG DAY OPORD

On “Home tab” select the pilcrow icon – “¶” On Home tab select the pilcrow icon ¶

What are all those ‘things’?g

Paragraph mark (pilcrow) ¶ Tab mark (arrow) Space (dot) p ( ) Soft return or line feed (down arrow)

Formatting in Word

Character formatting Paragraph formatting

g

Character formatting Font Size

Paragraph formatting Spacing Breaks Size

Color Breaks Indentations

Paragraph Elementsg p

Alignment Alignment Indentation Spacing Spacing

Paragraph Elementsg p

Alignment Alignment Indentation Spacing Spacing Line/Page breaks

Kill Dead Tabs

Back to Word Document Remove extra tabs (dead tabs) Remove extra spaces Use soft returns (shift-return)

Kill Dead Tabs

Kill Dead Tabs

Save our work as new style Open styles window (alt+ctrl+shift+S)

or little ‘box’ New style – name “OPORD-copies”

Kill Dead Paragraphsg p

Back to Word Document Remove extra paragraph returns (dead paragraphs) Format Paragraph - Space before Save New Style – name “OPORD-title”

Use Style “OPORD-title”y

Use the newly created style Highlight the next three paragraphs: Reference…, Task…, USASSI…

Select OPORD-title from styles window Remove dead paragraphs

More New Stylesy

OPORD-Para Format paragraph, create new style Space before, keep with next

OPORD-SubPara Space before, indent, keep lines together

More New Stylesy

Use these styles to format the remainder of the document.

Test Questions???

1) What is the advantage of using a style to format a 1) What is the advantage of using a style to format a paragraph?a) A style gives you access to the Font dialog box, which ) y g y g ,

has many design choices. b) A style's purpose is to apply many types of

formatting at once.

Test Questions???

1) What is the advantage of using a style to format a ) g g yparagraph?a) A style gives you access to the Font dialog box, which

has many design choices. b) A style's purpose is to apply many types of

formatting at once. formatting at once. Right. A single style can do a bunch of things at once, from dictating the font type and size to specifying h h h ld i b l d how much space should exist between letters and between lines in a paragraph; it's a package of formats that you easily apply and reuse.

Test Questions???

2) What kind of style is a heading style?2) What kind of style is a heading style?a) A paragraph style. b) A character style.b) A character style.c) The Normal paragraph style.

Test Questions???

2) What kind of style is a heading style?2) What kind of style is a heading style?a) A paragraph style.

Yes. Because a heading always sits in a paragraph Yes. Because a heading always sits in a paragraph by itself, it's applied on the paragraph level. You only need to click within the target paragraph to apply a heading to every word in it..

b) A character style.) Th N l h l c) The Normal paragraph style

Test Questions???

3) In the Styles and Formatting task pane, what's a 3) In the Styles and Formatting task pane, what s a quick way to see the attributes of a style?a) Click the arrow on the style. ) yb) Click the style.c) Point to the style. ) y

Test Questions???

3) In the Styles and Formatting task pane, what's a 3) In the Styles and Formatting task pane, what s a quick way to see the attributes of a style?a) Click the arrow on the style. ) yb) Click the style.c) Point to the style. ) y

Yes. The ScreenTip for the style appears, and it lists all the attributes of the style..

Test Questions???

1) What is the advantage of using a style to format ) g g ya paragraph?

a) A style gives you access to the Font dialog box, which has many design choices.

b) A style's purpose is to apply many types of formatting at once. formatting at once. Right. A single style can do a bunch of things at once, from dictating the font type and size to specifying h h h ld i b l d how much space should exist between letters and between lines in a paragraph; it's a package of formats that you easily apply and reuse.

Conclusion

A style is a tool that helps you format a document. A style is a tool that helps you format a document. A smart use of styles will make your authoring life

easier and your document more powerful.easier and your document more powerful. Styles help you apply formatting—such as specially

colored and shaded blocks of text, and customized colored and shaded blocks of text, and customized headings and lists—with minimal fuss.

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