studio design considerations
TRANSCRIPT
STUDIO DESIGN CONSIDERATIONS
FOR
ACCESS MEDIA FACILITIES
© copyright 2006 - all rights reserved
THE PRESENTERS
Donald Berman - Pres. BevCam Board
Dennis Dutra - Dutra Video Systems
Peter Scott - Scott & Scott, Architects
Peter Zawadzki - E.D. Watertown, MA
MISSION STATEMENT
provide
promote
enable
support
MISSION STATEMENT
To provide a place for people to learn about the use of technology for communication
To promote a more vibrant community life by providing a forum for the public
To enable citizens to monitor public meetings more conveniently
To support citizens in their effort to produce media based programming
Municipality
School System
Library
Local College
Independent nonprofit
OWNERSHIP ALTERNATIVES
PROGRAMMING
BYLAWSCOMMUNITYCHARACTER
BOARDCOMPOSITION
ORGANIZATIONALSTRUCTURE
MISSION
EQUIPMENT
MISSION
LiveRecorded
PRODUCTIONPROGRAMMING
MeetingsEventsShowsForeign
Studio
Location
Playback
Staff
Users
CONSTITUENCIES
AdministrationCivic OrganizationsSchoolsIndividuals
Board of Directors
ByLaws
Policies and Procedures
OVERSIGHT
MISSION
COMMUNITYCHARACTER
What is the composition of your community?
Is there a silent un-served minority?
Why not first-come-first-served?
MISSION
COMMUNITYCHARACTER
Your ConstituenciesMunicipal AdministrationCivic OrganizationsSchoolsBusinessesIndividuals
BOARDCOMPOSITION
•Why not a user-controlled board?•What about an appointed board member?
•Mayoral•School Representative
•Does the board perpetuate itself?•How about the business community? •How about culture and arts?
MISSION
PROGRAMMING
Where do you get your programs?
Your access producers?
Your staff?
Community sources?
Outside-the-community sources?
MISSION
MISSIONBYLAWS
Bylaws - The object is to maintain independence
HOW? By the
Election processPolicy and procedures
MISSION
ORGANIZATIONALSTRUCTURE
MISSION
Municipal agencyAdministrative control and
policy is in the hands of the local government
Private nonprofitIndependent of government controlPolicy set by board of directors
The Physical Plant
The People
The Technology
Cost
Time
Quality /Scope
The “Iron Triangle” of ProductionPick any two and lose the third
Apply this equation to the following considerations
Cost
Time
Quality / Scope
TIME - when does the project need to be finished?
COST - financial resources availability - cash flowcan change orders with increased costs be accommodated?
QUALITY / SCOPE - how clearly defined is the project scope of work and quality of finish?
THE PROJECT DRIVING FACTORS
RISK ASSESSMENT
TIME
COST
SCOPE
If time is fixed, then cost will go up to enable the project to complete on time OR ELSE scope must be modified
If cost is fixed, then in order to maintain scope, time needs to be sacrificed, OR ELSE scope needs modification
If scope (project design elements) is fixed, then time needs to be sacrificed OR ELSE cost must be increased
Application of the “iron triangle”
PROJECT DELIVERY METHODS
GENERAL CONTRACTOR - provides all construction services directly or with subs - very active client
CONSTRUCTION MANAGER - oversight and control of construction activities - very active client
MULTIPLE PRIMES - very active client manages - subs relate directlyDESIGN/BUILD TEAM - combines architect and contractor with active client
TURNKEY TEAM - combines architect, contractor, financing and management with passive client
THE CONTRACT
LUMP SUM sets up a fixed price limit
COST - PLUS pays all costs plus additional amount for overhead and profit
GUARANTEED MAXIMUM a fixed max, contractor shares info with owner & has a contingency fee, savings shared per agreement
FIXED FEE similar to cost-plus but a fixed amount for overhead & profit regardless of changes in budget or schedule
SELECTION METHODBID - competitive based on full construction docs
GUARANTEED MAXIMUM PRICE - based on full or partial construction docs & sets a cap - any item not documented as an expense is not paid by owner - contractor absorbs excesses
NEGOTIATE - uses full or partial docs once experience and qualifications are established
QUALIFICATIONS COST - uses experience, references & reliability along with competitive pricing for designer & builder
QUALIFICATIONS DESIGN/COST - as above plus design proposals as criteria for selection
CHOOSING PEOPLE
Consultant
Architect
Contractor
Video Designer / Installer
Staff
CHOOSING PEOPLE
WHAT CONSTITUTES DUE DILIGENCE ?
Check references
Visit other work
Talk to other access clients
Maintain control and oversight
Contract provisions
Hands-on involvement
Think in terms of cost-benefit - not just lowest cost
EQUIPMENT CHOICES
The “Early Adopter” is a beta tester -beware of being on the leading (bleeding) edge
Using “Tried and True” well tested gear and methodsis a prudent approachThe rush from analog to digital - “speed kills” make sure you see the bumps in the roadTeach students what they are likely to encounter inthe industry - it is a responsibilityClear separation of functions promotes a smoother workflow
REMEMBER YOUR MISSIONUSE APPROPRIATE TECHNOLOGY
SETTING UP A FACILITYSOME CONSIDERATIONSAccounting
Bookkeeping Payroll Janitorial
Landscaping HR OversightTelephony
HVAC
Internet
Security
ElectricalPlumbing RoofLegal advice
InsuranceStaff supervision
Benefits
HiringEvaluationProperty Management
Funds Management
PublicityPromotion
Press Relations
Website Development
Website MaintenancePrinting
Board Development
Tax Filings
Annual Reports
CONTACT INFORMATION
Donald Berman
Peter Scott
Dennis Dutra
Peter Zawadzki