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Handboook

The Office for Student Affairs reserves the right to revise this handbook

as needed to reflect changes in information or policy.

Student Organization Officers will be notified of any revisions.

CONTENTS Introduction ..................................................................................................................................... 1

Recognition and Renewal ............................................................................................................... 2

Constitution ................................................................................................................................. 2

Name and Affiliations ......................................................................................................... 2

Mission Statement and Objectives .................................................................................... 3

Advisor ................................................................................................................................ 4

Elected Officers ................................................................................................................... 4

Programming ...................................................................................................................... 4

Membership ........................................................................................................................ 4

Decision‐Making Procedures ............................................................................................. 4

Record Keeping ................................................................................................................... 5

Constitutional Amendments ............................................................................................... 5

Certification ........................................................................................................................ 5

Budget .............................................................................................................................................. 5

Income ........................................................................................................................................ 6

Expenses ...................................................................................................................................... 7

Meetings and Events ....................................................................................................................... 8

Space .......................................................................................................................................... 9

Promotion ................................................................................................................................. 11

Media Services .......................................................................................................................... 12

Catering .................................................................................................................................... 13

Alcohol ..................................................................................................................................... 14

Visitor Passes and Parking ......................................................................................................... 15

Security ..................................................................................................................................... 16

Custodial Services ..................................................................................................................... 17

Marshal’s Office ........................................................................................................................ 17

Films .......................................................................................................................................... 17

Appendix A: Trademark Policy ...................................................................................................... 19

Appendix B: Hazing Policy ............................................................................................................. 21

Appendix C: Sexual Harassment Policy ........................................................................................ 24

Appendix D: Sample Constitution ................................................................................................. 25

Appendix E: Sample Mission Statement & Programming ........................................................... 29

Appendix F: Important Dates ........................................................................................................ 32

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INTRODUCTION The Office for Student Affairs (OSA) believes that student organizations are a vital part of the

Harvard School of Public Health (HSPH). Student organizations provide rich opportunities for

networking, peer learning, and professional and personal growth and support.

This handbook is designed to introduce you to the policies and procedures that will enable your

organization to function as part of HSPH. It will also provide you with practical information regarding

meeting and event planning at Harvard.

The OSA serves as a liaison between student organizations and HSPH administrative offices; we can

assist you with your goals, program planning, and vetting new initiatives.

We welcome your ideas and suggestions. Your experiences and feedback are valuable sources of

information for fellow students. Please share them with us!

The Office for Student Affairs

Kresge G20

Phone: 617‐432‐1036

Fax: 617‐432‐3879

Email: [email protected]

www.hsph.harvard.edu/studentaffairs

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APPLYING FOR RECOGNITION OR RENEWAL There are five parts to applying for recognition or renewal as an HSPH student organization.

1. Submit to OSA at [email protected] a Word document with your organization’s proposed Name, and Mission Statement and Objectives by the following deadline:

Fall Semester – Friday September 20, 2013 Spring Semester – Friday January 31, 2014

OSA will review your proposal and either approve it or request revisions. Once approved you may proceed with the final four parts. 2. Prepare a student organization Constitution according to the guidelines in the Student

Organization Handbook and send an electronic copy to OSA 3. Provide the names, HSPH email addresses, and signatures of at least 10 current HSPH students

who agree to actively participate in the organization 4. Provide an email from a current HSPH faculty member who agrees to serve as the organization’s

Faculty Advisor for that academic year 5. Have student organization officers sign Anti‐Hazing and Anti‐Sexual Harassment Attestation

Documents

Submit parts 2 through 5 to OSA by the following deadline:

Fall Semester – Friday October 4, 2013

Spring Semester – Friday February 14, 2014

Note that organizations recognized in the spring semester receive prorated funding

Once parts 2 through 5 have been accepted, you will receive your budget allocation and the Treasurer for your organization will be set‐up as a vendor.

CONSTITUTION To be considered for official recognition, an organization must send an electronic draft of their

constitution for OSA’s review. Once approved, a hard copy of the constitution must be signed by all

the officers of the organization and submitted to OSA.

The Constitution must include the following:

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Student Organization Name and Affiliations (if applicable) ‐ The name of your student organization

should communicate the purpose of your organization and meet Harvard’s and HSPH’s student

organization name guidelines.

HSPH Student Organization Name Guidelines

The use of the word “Harvard” alone in the name is not permitted

(For more details about using the Harvard name, please see guidelines from the Harvard

Trademark Office in Appendix C.)

“HSPH” or “Harvard School of Public Health” must be in the name

“Student” must be in the name

“Organization,” “Club,” “Forum,” “Society,” “Committee,” or “Consortium” must be in the

name

Occasionally student organizations may be affiliated with larger pan‐Harvard groups, in

which case “Chapter” may be used

All public communication must use the entire name. This includes communication with any other

part of Harvard University.

If a student organization wishes to change its formally recognized name, it may apply to do so when

applying for renewal. Name changes are not permitted during the academic year.

Please provide contact information (names, phone numbers, and email addresses) for any non‐HSPH

organizations with which the organization will be affiliated. This includes other Harvard student

organizations.

Mission Statement and Objectives‐ The mission statement should describe the purpose of the

organization including its intended contribution to the HSPH community; and the objectives

should describe specific goals.

Organizations that are formed to represent a geographic region or political area should list the

specific countries, states, or areas they plan to represent.

Substantial overlap of purpose with an existing organization may cause the application to be denied.

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Advisor ‐ An HSPH faculty advisor along with title, email, and phone number must be included in the

constitution. The advisor should be a current faculty member of HSPH and must send an email

to OSA confirming support for the organization each academic year.

Elected Officers ‐ All organizations must have at least three elected officers, typically these are a

President, Secretary, and Treasurer.

The responsibilities of each office must be clearly specified, and the election procedures

described.

All officers must be current HSPH students in good standing; officers who graduate or otherwise

end their HSPH student status automatically relinquish their position as an officer of the

organization.

In May organizations should either elect a new President or designate one continuing student

member to serve as a liaison with OSA until elections are held in the fall. This individual’s contact

information should be forwarded to OSA prior to the date of graduation.

Programming ‐ Student organizations must provide an outline of their proposed programming for

that year (conferences, meetings, special events). To remain active, organizations must meet a

minimum of twice a semester. Please include as much detail as possible, along with projected

cost.

Membership ‐ All HSPH student organizations must be open to all HSPH students and affiliates.

Affiliates are defined as: HSPH Alumni, HSPH Faculty, HSPH Staff, and HSPH Students’ Spouses

and Partners. Affiliates may not vote, hold elected office, or comprise more than 50% of total

membership. Other members of the Harvard community may attend student organization

meetings, but they may not be members.

Decision‐Making Procedures ‐ The Constitution must stipulate that only current HSPH students have

decision‐making power. The constitution should also specify the process by which “major

decisions” are made.

Examples of major decisions are:

1. Those involving expenses of two hundred dollars ($200) or more

2. Correspondence with groups or significant individuals (dignitaries/officials/invited guests)

outside the organization (See Marshal’s Office under Meetings and Events.)

3. Planning for special or large scale events

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Explicit language must be included that describes how major decisions will be made, whether by

officers within the organization or by a quorum of active members, or a combination of both.

When and how decision‐making is granted to officers, or how a quorum is defined (e.g. 2/3

majority of all voting members) should also be included.

Student organization must notify OSA of any major decision. This is to facilitate payment (we can

often use a Harvard credit card), and coordination with other entities at Harvard (Security,

Operations, etc.), and to prevent scheduling conflicts.

Record Keeping ‐ Student organizations must track their expenses and submit a list of what was

spent at the end of each semester.

Constitutional Amendments ‐ Student organizations must describe the process for amending their

constitution. Amendments to existing constitutions should be submitted to OSA for approval

prior to being signed by the officers of the student organization.

Certification ‐ Certification is a statement saying that organizing members and officers agree to

abide by the policies and procedures of the Harvard School of Public Health and of Harvard

University as outlined in the HSPH Student Handbook, the HSPH Student Organization Handbook

and other University publications. The exact wording of certification is provided in the sample

constitution in Appendix A. By signing a hard copy of your constitution, each of the student

organization officers will be agreeing to certification. Please see Appendix D: Sample Constitution, and Appendix E: Sample Mission Statement and

Programming.

BUDGET Officially recognized HSPH student organizations receive funding from the Office for Student Affairs.

Student organizations are responsible for managing their own budget and tracking expenses. If a

debt is incurred by a student organization that is not reimbursable by OSA, the student officers of

that organization are responsible for paying that debt.

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Income

Annual Budget

Officially recognized student organizations will receive up to seven hundred fifty dollars ($750) for

the academic year for their events. Typical expenses include: catering, printing, media services.

Organizations that receive recognition in the spring semester will receive five hundred dollars

($500). An advance of up to two hundred dollars ($200) may be requested by previously recognized

student organizations at the start of the academic year once they complete step one of the renewal

process.

Supplemental Funding

Supplemental funding of up to five hundred dollars ($500) is available from OSA for specific events,

typically with an academic purpose such as a conference.

Applications for Supplemental Funding should be submitted to OSA at least thirty (30) days prior to

the event and no later than April 1, 2014 and must include:

Description of the event

Proposed dates

Itemized budget

Other funding sources and amounts

A Supplemental Funding Application form is available at http://www.hsph.harvard.edu/student‐

affairs/files/2013/02/application‐for‐supplemental‐funding.pdf

Other Funding Sources at Harvard

Student organizations may seek additional funding at Harvard. Two possible sources are:

Provost’s Fund for Student Collaboration (PFSC)

http://www.provost.harvard.edu/funding/ Note: check this website after mid‐September

Harvard Global Health Institute (HGHI)

http://globalhealth.harvard.edu/

Unless permission is given in writing to do otherwise, funds received for specific events must be

earmarked for that event only and returned to the grantor if not used.

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Funding Sources Outside of Harvard

As a nonprofit entity, Harvard must adhere to strict guidelines regarding fundraising and the

solicitation of monetary gifts. Student organizations that wish to fundraise must consult OSA first.

Receiving gifts often requires setting up a separate gift account. Once approval has been given to

raise funds, detailed instructions will be provided by OSA and the Office for External Relations.

Harvard is able to accept in kind goods or services (donations), or gifts made by credit card, check,

bank wire, and securities. No logos or links to donor web sites may be used in any student

organization material.

Fundraising for Charities

In order to comply with the increasingly stringent regulatory environment in the United States,

monetary donations to charities must be made directly to the organization by the individual making

the donation. HSPH affiliates (e.g. students, staff, faculty, post docs. etc.) wishing to promote

charitable giving may collect checks made out to the charity, or encourage people to donate directly

to the charity’s website. Cash donations should not be collected. Student Organizations wishing to

hold fundraising events should consult with OSA.

Funds provided to student organizations may not be passed on to a charity or another student

organization.

Cash Sales

Because of the inherent difficulties in ensuring proper control and oversight of cash receipts, HSPH

affiliates (e.g. students, staff, faculty, post docs. etc.) are strongly discouraged from collecting cash

for any purpose. Student Organizations wishing to sell tickets or merchandise must collect checks or

use Eventbrite via an OSA account. OSA currently owns two Eventbrite credit card swipers that work

with older “30‐pin” iPads.

Expenses Reimbursement

Student organizations should designate one officer, usually the Treasurer, to manage all the

organization’s expenses.

There are three ways an organization can spend from its budget:

1. Internal‐to‐Harvard payments using a 33‐digit code. In such instances the organization

facilitates the transaction by providing contact information for the recipient to OSA.

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2. External‐to‐Harvard payments using OSA’s Harvard credit card. Again, the organization

facilitates the transaction by providing contact information for the vendor to OSA.

3. Reimbursement for out of pocket expenses from receipts.

In order to be reimbursed for out of pocket expenses from receipts, the Treasurer must be set

up as a vendor in the Harvard accounting system, which typically takes two weeks. To be set up

as a vendor you must fill out a Vendor Request Form, and if applicable a Foreign National ID

Form. Once set up as a vendor, the Treasurer may submit a Reimbursement Request Form

along with original receipts to OSA. The actual reimbursement process can take as long as thirty

days. Reimbursement requests should be submitted as soon as possible to minimize delays.

Forms are available at http://www.hsph.harvard.edu/student‐affairs/student‐

organizations/group‐documents/

Organizations should never incur an expense without first confirming that the expense is

reimbursable.

Examples of UN‐REIMBURSABLE EXPENSES include:

Students paying individuals (i.e. not companies) for goods or services

Honoraria

Expenses without original receipts (e.g. credit card statements are not considered original

receipts)

Guest Speaker Expenses

While we encourage student organizations to invite guest speakers to their events, OSA does not

allow student organizations to pay honoraria. On occasion speakers may be reimbursed for travel, or

token gifts may be purchased. Please check with OSA.

MEETINGS AND EVENTS All events at the Harvard School of Public Health are subject to approval. HSPH reserves the right to

disallow events that it believes will pose a risk to safety or the learning environment of the school.

The last day to request a student organization meeting or event (e.g book space, order food) is

May 2, 2014. The last day to hold said meeting or event is May 16, 2014.

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There are common elements to most events at HSPH that are outlined below:

1. Space

2. Promotion

3. Media Services (possible fee)

4. Catering (cost)

5. Visitor Passes and Parking (cost for parking)

Specific events may also require:

6. Security (possible fee)

7. Custodial Services (possible fee)

8. Marshal’s Office Notification

Space

Please allow at least TWO WEEKS lead time when booking space, as rooms will fill up.

In order to hold a meeting or an event on campus you must book a room. To book a room, please

identify an available space and email a request to OSA to reserve it:

To Book a Room for Your Event

Go to the HSPH main web page > search BookIt

You can also reach BookIt through MyHSPH

Once there, go to View Events & Facilities > Find a Room (remember to scroll down)

When you think you’ve found a room that will work, send an email to

[email protected] with the name of your student organization, time, and date

of your meeting or event, and we will make the reservation for you, and send you an email

when we’re done.

You can also confirm your reservation by checking the HSPH Main Calendar (top right corner of

the HSPH home page). It may take a few days to appear.

Bookable rooms include:

Kresge 201 (capacity 35)






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Kresge G1/ Snyder Auditorium (capacity 175)

Kresge G2 (capacity 70)

Kresge G3 (capacity 72)

Kresge Cafeteria (capacity 220 with tables, 500 without)

Not reserved through BookIt, so don’t assume it’s available. Additionally, events in the Caf are not

permitted during the two weeks prior to the end of each term, to allow for study space.

FXB G3 (capacity 20)





FXB Atrium (capacity 60)

Kresge 209, 210, 213, LL6, and LL10 are computer labs and may not be booked.

Many departments also have bookable conference rooms that may be reserved through that

Department’s Administrator. Please let OSA know if you have booked one of these rooms so that we

can advise you regarding other aspects of your event in a timely fashion.

If all the Kresge and FXB rooms are booked, you might try the Office of Diversity,

[email protected] (617) 384‐5412. They have a small meeting room (capacity 10) and are

located just across the street from Kresge at 35 Wigglesworth St.

Also Harvard Medical School’s Vanderbilt Hall has a meeting space that may be reserved: Joseph B. Martin Lounge (capacity 58), [email protected], (617) 432‐1629 Student organizations wishing to hold an event off‐campus (e.g. restaurant, club, or hotel) should

consult OSA before agreeing to a contract to ensure that the student organization will not be held

liable in the event of accident or loss. If the off‐campus location is not adequately insured, the

student organization may be required to obtain liability insurance for the event. Additionally, it is

often possible for rental fees or catering costs to be paid via OSA’s Harvard credit card, which greatly

reduces the amount of reimbursement paperwork required.

All events should be held in a wheelchair‐accessible location. Event publicity should invite

individuals with disabilities to notify event organizers of any accommodation. For example, the flyer

can include the following statement: “Individuals with disabilities requiring accommodations should

contact [name] at [telephone number/e‐mail address].” The Director for Student Affairs is the HSPH

student disability coordinator and can provide guidance.

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Promotion

There are a number of ways to advertise your event.

1. HSPH Main Calendar – This calendar is automatically populated when you book a room

through BookIt. Please check to see if your event is already on the calendar before

submitting a listing.

2. Student News – You may submit information regarding your event to Student News, which

is sent out daily. Please note that event date and volume of events contribute to

determining whether or not your submission will be posted immediately. Also, please

remember to include your full name in your submission. Once published, notice of your

event will remain visible on the Student Life tab on MyHSPH until it has occurred. If you wish

to announce your event more than once in Student News (e.g. Save the Date, or Next Week,

or Today) you must resubmit.

3. Flyers – You may post 8‐1/2” x 11” (standard US paper size) flyers on the various bulletin

boards at HSPH. Please date your flyer, and remember to remove it promptly after your

event.

When we have the capacity, OSA will print a reasonable number of color flyers for student

organizations at no cost. More lead time allows for greater capacity, and the file should be

formatted as an 8‐1/2” x 11” pdf. OSA also has easels, foam‐core, paper cutters, and tape

that may be used by student organizations for the assembly and display of posters.

If you wish to make a larger poster to display on foam‐core on a tri‐pod easel, you can either

tile your poster using standard paper (six sheets), or engage the services (for a modest fee)

of

Ken Toy ([email protected]) or Bruce Flowers ([email protected]) at Harvard

Printing (https://www.uis.harvard.edu/printing_publications/contactus.php)

4. Plasma Screens – Electronic flyers may be displayed on the Kresge plasma screens by

submitting to OSA a single PowerPoint slide of the poster, in landscape (horizontal) layout.

5. Harvard Public Health NOW ‐ If your event is particularly noteworthy, you may ask to be

included in Harvard Public Health NOW. Please contact Aubrey LaMedica in the HSPH Office

of Communications for more information.

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6. iSites – All recognized student organizations will have access to their own iSite (website).

Your organization’s site may be reached by following the links from the HSPH Student

Organization page http://www.hsph.harvard.edu/student‐affairs/student‐organizations/ All

officers should have administrative access to their respective iSites.

Resources for managing your site may be found at:

HSPH IT Department iSite Policies http://www.hsph.harvard.edu/information‐

technology/hsph‐it‐policies/isite‐policies/

Harvard University Course iSites Help

http://isites.harvard.edu/icb/icb.do?keyword=course_isites_help&tabgroupid=icb.tabgroup

41541

If you have problems after going through these links, please contact Erin Leveille or Mike

DeMarco in the LL19 computer lab.

7. HSPH Listservs ‐ Students and other HSPH community members may create an HSPH‐

supported listserv to further the educational mission of the school. A listserv allows you to

quickly email a number of people (like your members) without revealing their email

addresses. When you request a new listserv name, you will be asked to sign an agreement

with HSPH assuming responsibility for the list and for following Harvard University and

School of Public Health electronic communications policies as outlined on the HSPH IT

Policies page: http://www.hsph.harvard.edu/information‐technology/hsph‐it‐policies/

To request a listserv account go to: http://www.hsph.harvard.edu/mailman‐list/index.html

In general, student organization meetings are open to the HSPH community, and student

organization events are open to the Harvard community. If you wish to open your event to the

public, please consult with OSA first because of security issues. Please do not include the phrase

“open to the public” on your promotion materials until we have had a chance to talk.

Media Services

Media Services is responsible for data projection (e.g. PowerPoint), document projection (e.g. over

heads), microphones, streaming, and video and audio playback and recording. If your event will

require any of these, please contact OSA as soon as possible to make arrangements. If your event is

after hours (after 5pm), or coincides with multiple other HSPH events, it may be necessary to pay

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overtime at the rate of $70 per hour for a minimum of four hours ($280). The sooner you can get

your event on Media Services calendar, the less likely it will be that you will incur this cost.

Catering

Please allow TWO WEEKS lead time when ordering food. To Order Food for Your Event at HSPH Sebastian’s (our cafeteria) has an exclusive contract to provide food for all HSPH events that happen in our main buildings (Kresge, FXB, Buildings 1 & 2). This means that you may not bring in outside food for your events, including homemade food, even after hours. Occasionally, student organizations may receive permission to bring in ethnic food that Sebastian’s doesn’t prepare, but it is on a case by case basis. Go to the HSPH main web page > search Sebastian’s Click on their link http://www.dining.harvard.edu/retail_dining/restaurants_sebastians.html There are two menus that you can order from: Catering Menu Budget Catering Menu Most items in the Catering Menu are per person; many items in the Budget Menu are per ten (10) people and may be increased in increments of five (5). All orders have a “Compostable/Disposable Item Fee,” this is code for utensils, cups, plates, etc. the fee is $0.75 per person. Every order must include an estimated number of people attending. Typical beginning of the year student org. meetings are 20 people. Pitchers of water are $1.00 each. Continuing in 2013‐2014, the Dean’s Office will pay for 20% of your total cost through Sebastian’s. When you have chosen your food order, please send an email to [email protected] with the name of the student organization, location, time, and date of your meeting or event, and an estimated head‐count. When we receive confirmation from Sebastian’s we will send you a confirmation email including cost. Here are some sample menus:

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Alcohol

In an effort to maintain an environment that promotes and reinforces healthy, responsible living,

respect for the well‐being of the members of the HSPH community, and compliance with state and

federal laws and Harvard University regulations, HSPH has established and will enforce the following

policies regarding alcohol at HSPH‐sponsored functions. These guidelines represent minimum

standards; for specific events, HSPH may require additional precautions.

A license to sell beer and wine is held by the school for events taking place in HSPH buildings.

Additionally, the school’s contract with Harvard University Dining Services (HUDS) specifies

Sebastian’s as the sole caterer permitted to provide food and beverages, including alcohol, for

functions held in HSPH buildings. Therefore, for events held in HSPH buildings, all food and

beverages, including beer and wine, must be purchased from Sebastian’s.

If alcohol is served, Sebastian’s will charge $11 per guest, which covers beer and wine and the

services of a bartender. Other wait‐staff will be required for food service, and may incur overtime

costs as outlined on page 18 of the catering menu.

http://www.dining.harvard.edu/retail_dining/restaurants_sebastians.html

If alcohol is served, you will be charged for a Harvard University Police Department (HUPD) detail

officer at a minimum cost of $195.80 for four hours.

20 people 2 Chicken Pesto Pizza (allow 2 slices per person, each pie has 8 slices) 1 Pepperoni Pizza 1 Grilled Mushroom Pizza 20 Sodas Compostable/Disposable Item Fee Cost to student org. approximately $80 20 people Garden Salad for 15 (Budget Menu) Multi‐Grain Linguine for 15 (Budget Menu) 3 pitchers of water Compostable/Disposable Item Fee Cost to student org. approximately $90

20 people Cheese Platter for 15 Crudite Platter (vegetables) for 15 2 Dozen Mini‐Brownie Squares (Budget Menu) 3 pitchers of water Compostable/Disposable Item Fee Cost to student org. approximately $110 20 people (desert and beverages only) One Dozen Mini Brownies (Budget Menu) One Dozen Mini Lemon Sq.’s (Budget Menu) 20 assorted juice & soda 3 pitchers of water Compostable/Disposable Item Fee Cost to student org. approximately $45

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If alcohol is served, all guests will be asked to provide a photo ID showing proof of age before being

served (the minimum drinking age in Massachusetts is 21).

HSPH Student Organization events with alcohol held on HSPH property not serviced by Sebastian’s,

or off Harvard property are required to hire a TIPS certified bartender for that event. Students may

not self‐cater alcohol at any student organization event.

Alcohol must be attended at all times and served by a trained, TIPS certified bartender who, by

Massachusetts law, will refuse to serve anyone who appears to be intoxicated. Alcohol may not be

left open for self‐service.

Alcohol must be served in an illuminated area, and there must be food and nonalcoholic beverages

available throughout the event. Once the food runs out, the service of alcohol must stop.

The serving of all alcohol must be stopped at least thirty minutes before the expected conclusion of

the function.

Drinking games are illegal and prohibited.

Visitor Passes and Parking

Anyone entering HSPH buildings without a Harvard ID (HUID) must get a visitor’s pass. Student

Organizations should plan to meet their guest(s) at the front desk of Kresge or FXB, and escort them

to their destination.

Visitor passes may be requested directly via the HSPH Operations Visitor Pass online form.

http://www.hsph.harvard.edu/administrative‐offices/operations/

Please submit your request at least two days in advance (a person has to process the request and

create a physical pass). If you anticipate ten or more non‐HUID holders at your event, please contact

OSA to make special arrangements.

Occasionally guest speakers request parking. If space is available, parking can be provided in the

Longwood Garage for a $15 fee on weekdays only. To request parking please send the following

information to OSA at least two days in advance:

Guest’s Name

Car Make

Car Model

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License plate number

License plate state

Directions for the garage are below:

Directions from the HMS Longwood Underground Parking Garage to Kresge The entrance to the parking garage is 200 Longwood Ave. It's an underground ramp. The attendant will ask for your name and direct you. Please allow extra time because the parking is elevated (one car lifted over the other). When you leave the garage you will have to take the elevator to the Warren Alpert Building lobby at Harvard Medical School You should walk through the Medical School cafeteria and out the other side of that building. Kresge will be the large white building on your right.

We strongly recommended that you meet your guest at the Warren Alpert Building elevator, as it

can be difficult to find your way the first time.

Security

There are two types of additional security that may be required for your event as determined by

HSPH:

HSPH Security Guard (possible fee)

Harvard University Police Detail ($195.80 minimum fee)

There are a number of things that can trigger the need for additional security such as (but not

limited to):

1. Projected attendance in excess of 100

2. Events which are open to non‐HUID holders (the public)

3. Events that occur after normal business hours

4. Events in which the speaker or topic may be considered controversial by some

5. Events where there is alcohol

It is important that you discuss your event with OSA while you are in the planning stage so that we

can help guide you regarding Security.

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Custodial Services

Custodial Services is responsible for furniture set‐up and cleaning. Again, depending on the timing of

your event, it may be necessary for the student organization to contribute toward additional costs

for labor. At a minimum, student organizations should identify student volunteers to clean up after

their event. If the area is not properly cleaned, the student organization may be charged.

After‐hours or weekend events may require special arrangements for heating, ventilation, and

restroom cleaning that could result in a charge to the organization. Please discuss your event with

OSA while you are in the planning stage so that we can help guide you regarding Custodial Services.

Marshal’s Office

The Office of the University Marshal (http://www.marshal.harvard.edu/) is a University‐wide office

that provides “coordination and support for members of the University community who wish to

invite heads of state, high‐level officials or dignitaries to Harvard.” If you are considering inviting a

prominent speaker, it is important that you notify OSA and then the Marshal’s Office before

extending an invitation to ensure that a) a formal invitation has not already been extended by the

President of Harvard, or the Dean of the Harvard School of Public Health; b) that neither one wishes

to extend a formal invitation; and c) that proper protocols are followed in receiving the speaker if

the invitation is accepted, including enhanced security.

Films

Harvard student organizations are required to follow a number of rules regarding movies shown on

campus. These regulations come from the Office of the Dean of Harvard College, and the Office of

the General Counsel.

Harvard Regulations for Showing Movies

The following rules are quoted from the Harvard College Handbook for students:

Any student organization or organization at Harvard borrowing commercial films must follow all

copyright regulations as outlined below:

If admission is charged, any surplus revenue shall be used to further the educational goals of

the sponsoring organization, as outlined in its charter.

The showing of commercial films at Harvard is subject to the following regulations:

advertising must be restricted to the Harvard community

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The recognized student organization, or other appropriate committee will ordinarily be

responsible for the screening of films and for financial arrangements.

Public Performance Rights

Commercial films and DVDs have copyrights that restrict the manner in which they can be shown.

Two specific restrictions raise issues for students or student organizations wishing to show films on

campus.

The first is more commonly an issue with DVDs but also applies to films as well. This first issue is

“home” versus “public” viewings. If you rent a film or a DVD, you always have permission to show it

in your home. The General Counsel’s Office feels that Harvard residence halls (including Shattuck)

meet the requirement of homes. However, no other Harvard buildings qualify.

The second issue is charging an admission (or viewing) fee. Charging always requires explicit public

performance rights. If your organization wishes to show a film or DVD outside of a residence hall

and/or charge money, your organization must have acceptable public performance rights.

There are several ways to obtain these rights:

Renting the film from an official distributor. (The cost of this solution varies with the popularity

of the movie.)

Owning a copy of the movie that comes with public performance rights.

Getting written public performance rights from the copyright holder. (We will accept a letter

from the company, filmmaker, producer, or director of the film.)

Performance Rights for a Course

When movies are shown for a course, different rules apply. Several major production and

distribution companies (Columbia, MGM, Paramount, Orion, and others) have stated that

arrangements to show their films publicly on university campuses can be made by calling Swank

Motion Pictures. OSA can help you with this.

19

APPENDIX A: Trademark Policy

Harvard’s Trademark

All Harvard student organization names incorporating any of the University’s trademarks are owned

by the President and Fellows of Harvard College (Harvard University) and are used by permission of

the University. In addition, the use of any of Harvard’s shields/logos by student organizations is by

permission of the University. Any use of Harvard’s names/logos by student organizations or students

must comply with all relevant University policies, including the policy on the Use of Harvard Names

and Insignias.

Student Organization Guidelines

Harvard Trademark ‐ the Trademark Program has established the following guidelines to help

student organizations ensure that they represent their association with Harvard in an

appropriate and accurate manner, as is required of all members of the Harvard community

under the Use‐of‐Name policies. Specifically, the guidelines stipulate that all student

organizations must clearly and accurately identify their association with the University in print

and electronic publications, on websites, and in promotional materials and related activities:

Publications ‐ a student organization publication must bear a statement on its cover identifying that

it is a publication of a student organization and the statement must be prominently placed and

include the name of the school with which the student organization is associated, for example:

“a publication of (name of the student organization), an officially recognized student

organization at (name of the relevant school).” Also, the identity statement that is used must be

compliant with any supplemental guidelines established by the school with which the student

organization is associated. In addition, the copyright page (or corresponding section) of the

publication must state that “The Harvard name and the VERITAS shield are trademarks of the

President and Fellows of Harvard College and are used by permission of Harvard University.”

This statement can be modified to reflect the exact Harvard trademarks being used by the

student organization.

Websites ‐ as is the case with publications, a student organization’s website must bear a statement

prominently placed on its homepage identifying the organization as “an officially recognized

(name of relevant school) student organization.” The statement must include the name of the

school with which the organization is associated and must be compliant with any supplemental

guidelines established by the student organization’s school. In addition, the website’s homepage

must state that “The Harvard name and the VERITAS shield are trademarks of the President and

Fellows of Harvard College and are used by permission of Harvard University.” This statement

can be modified to reflect the exact Harvard trademarks being used by the student organization.

20

Promotional Materials and Related Activities ‐ the trademark guidelines also apply to student

organization promotional materials and related activities. Thus, all brochures, posters, publicity

materials, etc. related to any student organization event or activity, whether taking place in the

U.S. or abroad, must clearly identify the event/activity as being hosted by an officially

recognized student organization from (relevant school name).

Merchandise ‐ Ordering apparel or other items bearing Harvard’s Trademarks.

Any student or student organization that wants to have items produced bearing any of the

University’s trademarks (e.g., Harvard, Harvard University, Harvard College, Harvard Law School,

H, HMS, Harvard Tennis, the VERITAS shield, all other Harvard school and house shields, etc.),

including items bearing a student organization’s name that incorporates any of Harvard’s

trademarks and/or logos, must seek approval from the Trademark Program before ordering

such items (whether such items are for use by the student, student organization, to give away,

or to sell).

The Trademark Program will provide guidance on how the marks may be used, information about

official University licensees, appropriate forms to be completed by the requesting student or

student organization, and will determine if the items being ordered qualify for royalty

exemption. Requests to have items produced should be submitted via email to

[email protected]; the Trademark Program will review the request in light of

applicable policies and guidelines and, if the request is approved, will notify provide the

manufacturer with written authorization to produce the items.

For further information about the Harvard Trademark Program, please visit the Trademark

Program’s website: www.trademark.harvard.edu or contact the office at

[email protected].

21

APPENDIX B: Hazing Policy

Hazing

The Commonwealth of Massachusetts prohibits hazing. A copy of the Massachusetts Law regarding

hazing can be found at http://www.hsph.harvard.edu/registrar/handbook/hazingstatute.pdf.

The definition of hazing and its punishments imposed by the Commonwealth are as follows:

The term “hazing” shall mean any conduct or method of initiation into any student

organization, whether on public or private property, which willfully or recklessly

endangers the physical or mental health of any student or other person. Such

conduct shall include whipping, beating, branding, forced calisthenics, exposure to

the weather, forced consumption of any food, liquor, beverage, drug or other

substance, or any other brutal treatment or forced physical activity which is likely to

adversely affect the physical health or safety of any such student or other person, or

which subjects such student or other person to extreme mental stress, including

extended deprivation of sleep or rest or extended isolation.

Massachusetts law requires institutions of higher education like Harvard to make sure that all

student organizations receive copies of these statutes and distribute them to their members.

Massachusetts General Laws Chapter 269, Section 17. Hazing; organizing or participating; hazing

defined

Section 17. Whoever is a principal organizer or participant in the crime of hazing, as defined herein,

shall be punished by a fine of not more than three thousand dollars or by imprisonment in a house

of correction for not more than one year, or both such fine and imprisonment.

The term “hazing” as used in this section and in sections eighteen and nineteen, shall mean any

conduct or method of initiation into any student organization, whether on public or private

property, which wilfully or recklessly endangers the physical or mental health of any student or

other person. Such conduct shall include whipping, beating, branding, forced calisthenics, exposure

to the weather, forced consumption of any food, liquor, beverage, drug or other substance, or any

other brutal treatment or forced physical activity which is likely to adversely affect the physical

health or safety of any such student or other person, or which subjects such student or other person

to extreme mental stress, including extended deprivation of sleep or rest or extended isolation. Not

withstanding any other provisions of this section to the contrary, consent shall not be available as a

defense to any prosecution under this action.

22

Massachusetts General Laws Chapter 269, Section 18. Failure to report hazing

Section 18. Whoever knows that another person is the victim of hazing as defined in section

seventeen and is at the scene of such crime shall, to the extent that such person can do so without

danger or peril to himself or others, report such crime to an appropriate law enforcement official as

soon as reasonably practicable. Whoever fails to report such crime shall be punished by a fine of not

more than one thousand dollars.

Massachusetts General Laws Chapter 269, Section 19. Copy of Secs. 17 to 19; issuance to students

and student organizations, teams and organizations; report

Section 19. Each institution of secondary education and each public and private institution of post

secondary education shall issue to every student organization, student team or student organization

which is part of such institution or is recognized by the institution or permitted by the institution to

use its name or facilities or is known by the institution to exist as an unaffiliated student

organization, student team or student organization, a copy of this section and sections seventeen

and eighteen; provided, however, that an institution’s compliance with this section’s requirements

that an institution issue copies of this section and sections seventeen and eighteen to unaffiliated

student organizations, teams or organizations shall not constitute evidence of the institution’s

recognition or endorsement of said unaffiliated student organizations, teams or organizations.

Each such organization, team or organization shall distribute a copy of this section and sections

seventeen and eighteen to each of its members, plebes, pledges or applicants for membership. It

shall be the duty of each such organization, team or organization, acting through its designated

officer, to deliver annually, to the institution an attested acknowledgement stating that such

organization, team or organization has received a copy of this section and said sections seventeen

and eighteen, that each of its members, plebes, pledges, or applicants has received a copy of

sections seventeen and eighteen, and that such organization, team or organization understands and

agrees to comply with the provisions of this section and sections seventeen and eighteen.

Each institution of secondary education and each public or private institution of post secondary

education shall, at least annually, before or at the start of enrollment, deliver to each person who

enrolls as a full time student in such institution a copy of this section and sections seventeen and

eighteen.

Each institution of secondary education and each public or private institution of post secondary

education shall file, at least annually, a report with the board of higher education and in the case of

secondary institutions, the board of education, certifying that such institution has complied with its

responsibility to inform student organizations, teams or organizations and to notify each full time

student enrolled by it of the provisions of this section and sections seventeen and eighteen and also

certifying that said institution has adopted a disciplinary policy with regard to the organizers and

23

participants of hazing, and that such policy has been set forth with appropriate emphasis in the

student handbook or similar means of communicating the institution’s policies to its students. The

board of higher education and, in the case of secondary institutions, the board of education shall

promulgate regulations governing the content and frequency of such reports, and shall forthwith

report to the attorney general any such institution which fails to make such report.

What the law means for you

Hazing organizers and/or participants may face criminal or civil liability. ANY person who either

organizes OR participates in an activity that meets the above definition may be prosecuted and

potentially fined and/or sent to jail. Both individuals and organizations also may be subject to civil

law suits and resulting financial liability.

Witnesses to hazing may face criminal or civil liability. Witnesses who do not report hazing activities

also may be criminally prosecuted. Simply opting out and standing on the sidelines during dangerous

or harmful activities is not enough. In addition, witnesses may be subject to civil law suits.

Harvard must obey the hazing laws. Harvard cannot and will not extend a protective bubble around

student organizations or athletic teams and allow them to engage in criminal conduct. If a particular

activity appears to break the law, faculty, officers, and staff of Harvard College MUST report it to the

police.

Hazing victims have rights. For a student who is the victim of hazing, the law provides a source of

redress. Individuals may report allegations of hazing to the police. They may also bring a civil claim

for damages if they have been harmed by hazing activities.

24

APPENDIX C: Sexual Harassment Policy

Sexual Harassment

As expressed by the Faculty Council of Harvard College, "the determination of what constitutes

sexual harassment will vary with particular circumstances, but it may be described generally as

unwanted sexual behavior, such as physical or verbal comments or suggestions, which adversely

affects the working or learning environment of an individual."

The administration of the Harvard School of Public Health wishes to do everything it can to maintain

an environment free from harassment. Sexual harassment, especially by persons with authority, be

it faculty members or teaching assistants, will not be tolerated.

Anyone believing herself or himself to be a victim of sexual harassment should seek assistance. This

may take the form of just talking over the circumstances, informal counseling, or filing a formal

complaint.

Persons at HSPH who are ready to help you include

Stanley Hudson, Associate Dean for student Services (617‐432‐4703)

Andy Eisenmann, Director for student Affairs (617‐432‐1542)

Bernita Anderson, Associate Dean for Academic Affairs (617‐432‐1069)

Weber Torres, Chief for Human Resources (617‐432‐7096)

The chair of your department

Melissa Brodrick, Ombudsperson (617‐432‐4040)

Often an informal process can remedy the situation, so do not hesitate to seek help.

25

APPENDIX D: Sample Constitution

CONSTITUTION

HSPH STUDENT SOCCER CLUB

Created November 9, 20xx

Revised September 24, 20xx

Article 1 – Organization Name and Affiliations

HSPH Student Soccer Club (HSPH‐SSC). The HSPH‐SSC will participate in Harvard University

intramural games but has no formal affiliation with non‐HSPH organizations.

Article 2 ‐ Mission Statement and Objectives

The mission of the HSPH Student Soccer Club is to promote physical activity and social interaction

within the HSPH community through the sport of soccer.

Objectives

To create a soccer community

To provide opportunities for members to learn, play, and appreciate the sport of soccer

To play intramural games at Harvard University representing HSPH

To disseminate information about domestic and international leagues and championships and to

follow their seasons

Article 3 – Faculty Advisor

The Faculty Advisor for the HSPH Student Soccer Club for the 20xx‐20xx academic year will be

Professor X (email: [email protected], phone: 617‐432‐xxxx)

Article 4 ‐ Elected Officers

Section One ‐ Elected Officers and Responsibilities

The Executive Committee consists of a President, Treasurer, and Secretary, elected by members of

HSPH‐SSC. The officers will perform the following responsibilities:

President:

The President shall be the principal liaison to the HSPH Office for Student Affairs (OSA). The

President will chair all meetings, delegate responsibilities to members, and oversee all non‐social

and social events. The President will assume the responsibilities of any vacant office. The Secretary

26

will act as President in the President’s absence. The Treasurer will act as President in the President

and Secretary’s absence.

The President for 20xx‐20xx is Jane Doe ([email protected]; 617‐123‐4567).

Secretary:

The Secretary shall schedule the rooms for meetings; maintain an updated list of all members;

maintain an updated copy of the HSPH‐SSC’s Constitution; maintain the group listserve; maintain

the HSPH‐SSC iSite; distribute information to members through email announcements; and

coordinate publicity for all events.

The Secretary for 20xx‐20xx is John Doe ([email protected]; 781‐123‐4567).

Treasurer:

The Treasurer shall maintain the accounts of the HSPH‐SSC; provide regular updated financial

reports; order food for events; and serve as the principal liaison for fiscal matters to the HSPH Office

for Student Affairs.

The Treasurer for 20xx‐20xx is Janet Doe ([email protected]; 978‐765‐4321).

Section Two: Election Procedures

The President for the new academic year will be elected in May.

The Secretary and Treasurer for the new academic year will be elected within the first three (3)

weeks of the new academic year. Nominations for offices will occur one (1) week before election.

The President will be a current HSPH student and member of HSPH‐SSC who is a returning student.

The Secretary and Treasurer offices are open to all returning/new students at HSPH who

are/become members of HSPH‐SSC.

The elections will take place during a General Meeting and will be publicized to all members through

email and at General Meetings. All potential candidates will be informed of office responsibilities.

All members can nominate candidates and self‐nominate. Each potential candidate will be informed

of their nomination and will be given the choice to accept or decline the nomination.

Each member may vote once through a secret ballot.

27

Section Three: Terms of Office

All Executive Officers must be HSPH students and are elected for a term of one year. Any officer may

be re‐elected for any of the offices in subsequent years as long as the candidate is still an HSPH

student.

Article 5 – Programming [please include as much detail as possible]

Weekly soccer games

Monthly soccer clinics

Bimonthly (minimum) general meetings

Twice per semester social gatherings to watch soccer matches

Article 6 – Membership

Membership in the HSPH Student Soccer Club is open to all current HSPH students and affiliates.

Affiliates are defined as: HSPH Alumni, HSPH Faculty, HSPH Staff, and HSPH Students’ Spouses and

Partners. Affiliates may not vote, hold elected office, or comprise more than 50% of total

membership. Other members of the Harvard community, and in some cases the public, may attend

student organization events, but they may not be members.

Article 7 – Decision‐Making Procedures

Major decisions, defined as those involving the expenditure of two hundred dollars ($200) or more

of the group’s budget, correspondence with groups or significant individuals (dignitaries/influential

officials/invited guests) outside the organization, planning for special or large scale events, or a

decision equivalent in magnitude or scope to the previous examples, will require group decision

making procedures.

Items requiring a major decision will be discussed and voted on at General Meetings and all HSPH

student members of HSPH‐SSC are able to vote. All meetings where major decisions will be made

will be announced one week prior to discussion and voting. All votes on major decisions will require

a quorum which is defined as 50% of all voting members. Major decisions will be published to all

organization members, the faculty advisor, and OSA within one week of ratification.

Article 8 – Reporting

The Treasurer will submit two budget reports (December and May), and the President will submit an

activities report in May to the Office for Student Affairs.

Article 9 ‐ Constitutional Amendments

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This constitution may be amended by a two‐thirds vote by voting HSPH‐SSC members. Written

notification of a pending change to an amendment will be provided to all members at least five (5)

days prior to voting. Once a change is approved, the amendment is sent to the Office for Student

Affairs for final approval before enactment.

Article 10 – Certification

Officers of the HSPH Student Soccer club agree to abide by the policies and procedures of the

Harvard School of Public Health and of Harvard University as outlined in the HSPH Student

Handbook, HSPH Student Organization Handbook, and in other University publications.

______________________________ _____________________

Jane Doe, President Date

__________________________ _____________________

John Doe, Secretary Date

_________________________ _____________________

Janet Doe, Treasurer Date

__________________________ _____________________

Office for Student Affairs Date

29

APPENDIX B: Sample Mission Statements and Programming

SAMPLE MISSION AND OBJECTIVES

Mission

The Spatial Analysis Methods Student Working Group at HSPH is a student

organization whose mission is to generate discussion and provide

opportunities for spatial analysis and thinking in public health.

Objectives

To create opportunities for intellectual discussion of spatial methods and

bring them to the fore of academic and professional discourse within the

HSPH and wider Harvard community

To provide opportunities for spatial thinking through seminars and

workshops at HSPH

To create a space for students to learn from each other’s expertise in spatial

methods

To disseminate information on further training (e.g courses at Harvard and

other universities) and opportunities (e.g. internships) in spatial analysis

methods”

SAMPLE PROGRAMMING

Programming

Projected Year Events 2012‐2013

Lunch time talks:

Lucean Leape 9/26 12:30‐1:20pm

“Patient Safety: the Basics”

Budget: $150 lunch

Ashish Jha TBD (Oct or Nov 2012)

“Health IT”

Budget: $150 lunch

Muareen Bosignano TBD (Nov or Dec 2012)

“IHI”

Budget: $150 lunch

Deb Devaux TBD (Spring 2013)

30

“BCBS – Intro to P4P and AQCs”

Budget: $150 lunch

Meredith Rosenthal TBD (Spring 2013)

“Intro to Payment Design: Aligning Incentives”

Budget: $150

Programming:

Quarterly lunch social – Program coordinators: Leesa and Michael

To support each other in terms of learning, schooling, daily life and well‐beings at all levels

To celebrate holidays and life events together

Lunch will be provided

Cost: $80 each time

Film screening – Program coordinators: Sharon

To introduce and discuss a movie that is relevant to the Chinese Traditional Qigong learning

One film per semester (Fall 2012: featuring A beautiful girl)

HSPH community service – Program coordinators: Michael, Julia, Leesa and Shun‐Chiao

To be actively involved in the Student Welcome Committee each year and help with orientation of new HSPH students, especially international students in need.

To partner with the Office of Diversity, Office of Educational Programs, the office for Student Affair and Center for Public Health Leadership, and to promote cross‐cultural harmonization within HSPH. Specifically to encourage members to attend the Power & Difference Leadership Workshop (starting Oct. 10, 2012) that the school organizes and to hold follow‐up discussions to brainstorm further steps of promoting harmonization across culture, ethnicity, gender, class and etc.

Cost: None.

YXQ book & life discussion subgroup – Program coordinators: Julia and Sharon

To provide materials and information for those who are interested in the in‐depth learning of the Chinese Traditional Qigong

To support each other in terms of learning, schooling, daily life and well‐beings at all levels.

Will have lunch meetings bi‐weekly or based on sub‐group members’ schedule

Cost: None

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YXQ scientific journal paper learning subgroup – Program coordinators: Shun‐Chiao and Julia

A journal club to discuss peer‐reviewed scientific papers that explore the scientific nature of the YanXin Qigong

Will meet bi‐weekly

Cost: None

Programming for 2012-2013 Academic Year:

Major Events:

SEASA Newsletter (published in late Fall semester): Publish articles about health issues in SEA region written by HSPH students and faculties or health professionals working in the region. The newsletter also provides health facts from a chosen SEA country of focus and interviews of students or faculties working in SEA.

South East Asia Night (spring semester): Host a night of celebration for SEA cultures and cuisines. Showcases musical, dance, and martial art performances from the region performed by HSPH students and other SEA Community in Boston area. Serves food from SEA restaurants in Boston. This event would be open to all Harvard community and friends.

SEA Global Chat (once every semester): Invite health professionals working in SEA to speak in the Global Chat run by the Student Government.

Other Events:

SEASA General Meeting to meet and greet new members and officers, discuss direction of the organization and future event programming.

South East Asian Country’s Month hosting small discussion with at least 1 faculty working in that month’s particular country of interest.

South East Asian Film Screenings Poster session for HSPH students working in research project in South East Asia

32

APPENDIX F: Important Dates

September 2013 October 2013 November 2013 Su Mo Tu We Th Fr Sa

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

Su Mo Tu We Th Fr Sa

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31


1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

December 2013 January 2014 February 2014 Su Mo Tu We Th Fr Sa

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31


1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31


1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28

March 2014 April 2014 May 2014 Su Mo Tu We Th Fr Sa

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31


1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30


1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

Oct 14 – 25: Study and Exam Week Nov 23: Harvard‐Yale game at Yale Dec 9 – 20: Study and Exam Week Dec 23 – Jan 24: Vacation

Nov 8, 9: Harvard Arab Weekend? Mar 7, 8: Harvard Africa Development Conf?

Feb 1: Winterball Mar 3 – 14: Study and Exam Week Mar 17 – 21: Vacation Apr 4: Admitted Student Open House Apr 5: One Harvard Apr 11: I‐Night Apr 14 – 22: Passover Apr 18: Good Friday May 2: Last day to request meeting or event May 5 – 16: Study and Exam Week May 16: Last day to hold meeting or event May 29: Commencement