student led two professional staff, one graduate assistant, and four student scc executive managers...
TRANSCRIPT
VICE PRESIDENT TRAINING
The Sport Club Council
Student led Two Professional staff, one Graduate
Assistant, and four student SCC Executive Managers
Each student SCC member holds 6-10 office hours each week and are available by appointment
Location – third floor of UREC We are a resource!!
The Sport Club Council
Is a resource for all 45 club sport teams Holds monthly President meetings Decision making body for sport clubs Acts as a disciplinary advisory board The SCC creates an atmosphere for
intellectual growth, leadership, and experiential learning while representing their respective organization.
Works behind the scenes in order to provide your team with a successful season!
SCC President
Meredith Gilmer [email protected]
Plans and facilitates President’s and SCC Exec meetings
Works directly with Chris Jones, the Assistant Director For Sport Clubs to maintain day-to-day operations
Assists the rest of SCC executive members with duties
Plans the End-of-the-Year Picnic for all Sport Club members
SCC Secretary
Cassie Stergar [email protected]
Maintains club files & databases Updates Point System
Collects & records all forms Attendance & minutes at president’s
meetings Compiles participation reports each month Verifies & records community service hours
SCC Treasurer
Erin Henning [email protected]
Maintains financial records for SCC Administration of paperwork for travel
and reimbursements Updates UREC accounts
SCC Vice Presidents
Brett Woodward [email protected]
Promotion of all sport clubs Liaison with UREC Marketing Assists in promoting club events on campus Maintains UREC bulletin board Maintains Sport Club Facebook page
Facilitates Equipment Requests
Assistant Director For Sport Clubs and Youth Programs
Chris Jones [email protected] (540)568-8723
Coordinates the sport club program Works with the Sport Club Graduate
Assistant and the Sport Club Council
Graduate Assistant
Megan Flosdorf [email protected] (540) 568-8748
Assists with the overall administration of the program
In charge of practice schedule Holds 15-20 office hours per week
Vice President Responsibilities
Equipment Management Equipment Checkout/return
Marketing Communicating to the SCC VP for Facebook
updates UREC Website UREC Calendar/Bulletin Board Newsletter (weekend updates)
Equipment Checkout
Communal Equipment Available
JMU Easy Up Tents Sound System/Speakers Water Coolers Video Camera Flip Scoreboards Tables Folding Chairs Sleeping Bags Tents
Sports Club Closet
Where – Located on the second floor of UREC to the right side of the main gym
What – All team equipment and storage
How to check-out team equipment at the beginning of the year
Email the SCC Vice President to request an appointment time to collect your sport club equipment Once a time is scheduled with one of the co-
VPs: Make sure that you have requested WHAT
equipment you want to take/return from the UREC closet
Bring at least two people to pick/return up equipment (depending on what was requested)
Come through the main entrance of UREC Meet the SCC VP at the closet The process is the same to return equipment at
the end of the year!
How to check out communal equipment for on campus events Submit an activity request for an event that
includes equipment needs (can be done by any officers)
http://www.jmu.edu/recreation/Programs/SportClubs/forms.html
You will receive a confirmation email for the event with the details of the request
Equipment can be picked up on the Friday prior to your event after Noon (unless noted on activity request) at the UREC Loading Dock
Equipment can be reserved for any day of the week using the activity request form
For off campus events simply email [email protected] with your request.
Lets go to the Loading Dock!
Loading Dock
This is where you will pick up equipment
Take Driver Drive off of University Blvd and follow until you see UREC on your left, look for the big garage door.
When you arrive, call the number listed on the yellow phone(located outside of the loading dock) and you will be put in contact with an OP SUP (UREC employee) and they will come help you.
Loading Dock
When dropping off at the loading dock: Follow the same procedures as picking up You need to return all of your equipment by the
first Monday after you have picked it up by 10pm.
Once you have dropped everything off please send an email to [email protected] saying: WHAT was dropped off WHEN you dropped it off WHO you dropped it off with. (UREC Employee)
Equipment should ONLY be dropped off with a member of SCC OR UREC Employee in the loading dock. NO WHERE ELSE.
Penalties
$50 dollar fee for equipment not turned in by Monday at 10pm with few exceptions made for people with extenuating circumstances
Penalties…
Damaged or lost equipment is a $50 fine.
If you request equipment but fail to pick it up at the loading dock, you will receive a penalty. After the 2nd penalty your club will no longer be able to borrow communal equipment.
Sports Club Marketing
Weekend Highlights
Find the Weekend Highlights form on the UREC Sport Clubs web-site
Student Leadership Office
Student Leadership Office Marketing tools
The SLO on the third floor of UREC has a marketing closet that all Club Exec members are welcome to use for their team, NOT personal use.
You may use the marketing closet/SLO for: Poster/banner making Laminating Making copies Printing
SLO Marketing Tools
If you would like to use the closet, please refer to the SCC office hours on the UREC website AND email a member of the SCC and let them know: WHEN you will be coming WHY you are coming (what you are making
something for) How many people you will be bringing to help
you (other teammates)
Sport Club Bulletin Board:
We have a bulletin board located on the first floor by the MAC gym.
There is a calendar of events that the SCC VP’s will update
If you would like to promote an upcoming event, contact the SCC VP and he can add your event to the calendar.
Other Marketing Opportunities
Web page- If there is anything you wish to add about YOUR
CLUB’S UREC sports club page then please send it to us and we will add/change anything. This pages usually includes information about your
club’s # of members, executive board, season, conference, tryouts, membership requirements, dues, practice schedule, achievements, related links, & how to support your club.
If your club has a webpage and you would like that link on your UREC sports club page, just send us the link and we will put it on there.
Other Marketing Opportunities
Grafton Stovall Movie Theater – ad before movie for $25
Marketing through UREC and University Park Welcome TV-ad or event on scrolling schedule Flyers/banners All marketing in UREC MUST be approved by
UREC Marketing and Development Coordinator and/or Sport Club Assistant Director
Newsletter
Marketing tool to promote what your club has been doing! Can include competition results, community service, fundraising, pictures…anything
To be part of the newsletter please send any information about your club’s activities/success to the SCC
Information for newsletters will be due in the end of October and end of March
Facebook Page
A place to share and connect with each other. Share your club activities and news
Sport Club of the Month will be highlighted here
Weekend highlights will be shared after submission to Vice President
Our goal is to highlight two clubs each week through videos and pictures
Questions!?!?