Data ManagementStudent Information SystemProject Overview

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OutlineIntroductionData ManagementObjectivesProject GoalsSIS Selection ProcessProject Time LineAdvisory CommitteeProject Team

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IntroductionThe First Nation Student Success Program (FNSSP) supports the development of school success planning, student learning assessments and performance measurement in individual First Nation schools.

The FNSSP is an initiative that supports First Nation schools on reserve in their ongoing efforts to respond to their students needs and improve student and school results.

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Database ManagementThe Database Management component will enhance and support the collection and analysis of data on student and school performance which is critical to a schools ability to advance and track student achievement. It allows schools to set targets and monitor results and report to parents and communities on how students are doing. Data includes the day-to-day record keeping of students, grades, results of standardized testing and other academic assessments, including attendance.

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ObjectivesStreamline the school administrative tasks:Easy to access student informationAttendanceGradesAcademic historyDemographicsDisciplineContact informationHealth informationStandard testing information

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Objectives (Contd)Streamline the management and aggregate data reporting tasks:Nominal RollSpecial EducationMonthly attendance ratesGraduation ratesDrop-out ratesLiteracy test resultsNumeracy test results

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Objectives (Contd)Have rule-specific access to data management modules.Have a Freedom of Information and Protection of Privacy Act (FIPPA) and OCAP compliant structure.Reduced requests from the Education Directors office for student information.Maintain student confidentiality while providing access to staff members.

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Objectives (Contd)Configure system to schools unique specifications:TeachersScoped to Life-Long learningSchool informationCoursesStudentsReport cardsFederal and provincial reportingAdditional modules as required for facilities, busing, scheduling, etc.

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Project GoalsThe goals of the project to implement a Student Information System (SIS) are: Implement a single SIS across all First Nations schools in Manitoba.Implement a centralized repository for data management and reporting purposes.Provide school-based and aggregate reporting to education authorities, schools, students, parents, the province of Manitoba, and Indian and Northern Affairs Canada (INAC).Facilitate school improvement through data-driven decision making.Implement a SIS that reflects the Provincial standard for learning outcomes.Streamline school administrative tasks.Reduce requests from the Education Directors office for student information.Maintain student confidentialityConfigure SIS for schools unique specifications.

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SIS Selection ProcessProject documented 317 requirements for SIS including:AssessmentAttendanceDemographicsDisciplineHealthSchedulingSpecial EducationGradebook/TranscriptsReporting

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SIS Selection Process(Contd)RFP was sent to 6 potential vendors:MaplewoodMayet (partnered with Protegra)DadavanTrevlacHARTSOrion Software (partnered with Pearson)

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SIS Selection Process(Contd)Based on how well the vendors met the requirements, each solution was scored and totaled.Vendors with the 3 highest score were short listed to demonstrate their solution.MayetMaplewoodDadavan

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SIS Selection Process(Contd)Based on vendor demonstrations, each solution will be scored according to functionality, ease of use, and suitability of product.The vendor/solution with the highest score will be selected.

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Technical AssessmentHardware, network, and connectivityProvide best practices and recommended upgrades/enhancementsWork with school to determine equipment needs/upgradesAddressing SchoolAssessments

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Staff Skill AssessmentAssess school staff computer skills and create customized training Provide training on Maplewood, MS Office, and general computer skills to school staff and teachers on ongoing basis.Provide training materials and Maplewood reference material in mulitple formats: hard copy, online, and Captivate demos.Training

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Information WorkerData Management will provide funding for an Information Worker for each community.The Information Worker is under the supervision of the Director of Education.The Information Worker is responsible for local administrative and system support of the implementation of the Student Information System (not technical support).Service DeskThe MFNERC has a Service Desk for Data Management that is available to answer any technical or software questions regarding Maplewood.

Support

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Milestones Achieved

Year 1Year 2Vendor DemonstrationsNov 25-26, 2009NASelect SIS VendorDec 8, 2009NACustomize SIS as RequiredCompleteIn ProgressSchool Training and Technology AssessmentsCompleteCompleteConduct Training on SIS for all school staffCompletePendingConfigure SIS SecurityCompletePendingConfigure Report FormatsIn ProgressPendingInstall Required Hardware in SchoolsCompletePendingUpgrade Internet Bandwidth as RequiredIn ProgressPendingData Conversion/TestingCompletePendingGo Live DateSept 2010Sept 2011

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Year 1 Schools

CommuntiySchoolBunibonibee Cree Nation1972 Memorial SchoolOxford House Elementary SchoolFisher River Cree NationCharles Sinclair SchoolOpaskwayak Cree NationJoe A. Ross SchoolSagkeeng First NationSagkeeng Anicinabe Community SchoolSagkeeng Anicinabe High SchoolSagkeeng Consolidated SchoolTataskweyak Cree NationsChief Sam Cook Mahmuwee Education CentreWasagamack First NationsGeorge Knott SchoolWaywayseecappo First NationsWaywayseecappo Community School

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Year 2 Schools

CommunitySchoolCross Lake First Nation Mikisew Middle SchoolOtter Nelson River SchoolFox Lake First NationFox Lake Native Spiritual SchoolSapotaweyak Cree NationNeil Dennis Kematch Memorial SchoolBrokenhead Ojibway First Nation Sargent Tommy PriceOpaskwayak Cree NationOscar Lathlin Memorial SchoolKeeseekoowenin First NationKeeseekoowenin School O-Chi-Chak-Ko-Sipi First Nation Donald Ahmo SchoolSandy Bay Ojibway First NationIsaac Beaulieu Memorial SchoolGod's Lake Narrows First NationGods Lake Narrows First Nations School

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Advisory CommitteePurpose:Assist with SIS vendor selectionAssist with creating policies and procedures regarding data management/storage/access for SISDevelop governance policies

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Project TeamHoward Burston Project SponsorPaul Scott Project ManagerJason Bailey System AdministratorGary Page Senior Trainer/Technical WriterChris Guimond School TrainerAdam Dyck School TrainerJonathan McKenzie TechnicianHarvey Wastasecoot TechnicianMichael Laferriere TechnicianTheo Baschak - TechnicianConrad Beck Service DeskGiselle Morriseau Administrative Assistant

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