student activities created fall 2011 updated spring 2014 student organization board training

Student ActivitiesCreated Fall 2011

Updated Spring 2014

Student OrganizationBoard Training

STUDENT ORG BOARD TRAINING

Student Organization Board Training Fall 20112

TABLE OF CONTENTS

OFFICE OPERATIONS


STUDENT ACTIVITIES OFFICE

OFFICE OPERATIONS


OTHER IMPORTANT CONTACTS

OFFICE OPERATIONS


MUST HAVE:At least 5 members totalPresident/DirectorTreasurer/ComptrollerFaculty/Staff advisorValid and current constitution

It is your job to make sure that Senate and Student Activities have the most up to date information on Pioneer Place!

READ the Student Senate Constitution at https://pioneerplace.utica.edu/organization/studentsenate/documentlibrary

Ask for a copy at [email protected]

ORGANIZATION RE-REGISTRATION

OFFICE OPERATIONS


Already recognized Student Organizations must go through Spring Re-Registration EACH YEAR.

The Re-registration Process is as follows:Complete re-registration form on Pioneer PlaceGet Advisor contract signedAttend Org Board Training session

All re-registration steps MUST be completed before

Sunday, April 13, 2014 11:59PM.http://

www.utica.edu/student/activities/organizations/rereg.cfm


OFFICE OPERATIONS


Complete re-registration form on Pioneer Place

The re-registration form will be open from 12am Monday, March 24th, 2014until 12am Monday, April 14th (AKA Sunday night). DO NOT COMPLETE THE FORM UNTIL THE LEADERS FOR THE 2014-2015 YEAR HAVE BEEN CHOSEN! The purpose of completing the form is to get NEXT YEAR'S information. Here are the detailed steps of this portion of re-registration process:

a. Instruction page

b. Org Roster REQUIRED positions that every org must have: Advisor, President, Vice President, Webmaster, Treasurer, Secretary c. Advisor Contract

d. Policy Adherence Requirement Hazing Policy, Bias-Related Crimes Policy, Sexual Misconduct Policy e. Constitution


OFFICE OPERATIONS


Policy Adherence Requirement - *New for 2014*

As An officially recognized student organization of Utica College, it is the responsibility of the officers of this organization to ensure that this organization does not engage in any behavior that violates the below policies, or any other policies enforced by Utica College. The student officers and advisor(s) will reinforce these concerns with the organization’s members.Hazing PolicyBias-Related Crimes PolicySexual Misconduct Policy Click on titles for links to the full web page


OFFICE OPERATIONS


Hazing Policy

Hazing is against New York State Law and is a violation of Utica College Code of Student Conduct. Hazing of any type will not be tolerated.

DEFINITION:

Hazing includes, but is not limited to, any action or situation, which recklessly or intentionally endangers mental or physical health or involves the forced consumption of alcohol or drugs for the purpose of initiation into or affiliation with any organization.

UTICA COLLEGE POLICIES

OFFICE OPERATIONS


Bias-Related Crimes Policy

"Hate crimes" are defined in New York State Penal Law Article 485. Actions of hatred based upon bias and prejudice of any type will not be tolerated.

DEFINITION:

Said acts include, but are not limited to, acts involving violence, intimidation and destructions of property based upon bias and prejudice where victims are intentionally selected, in whole or impart because of their race, color, national origin, ancestry, gender, religious practice, age, disability, or sexual orientation.


OFFICE OPERATIONS


Sexual Misconduct Policy

Utica College is committed to the maintenance of an environment that is supportive of its primary educational mission and free from exploitation and intimidation. Utica College will not tolerate rape, sexual assault, or any other form of non-consensual sexual activity, hereafter referred to more broadly as sexual misconduct. This policy is intended to articulate the College’s stance on sexual misconduct, define sexual misconduct and the concept of consent, and outline the procedure followed by the College in the event that an incident of sexual misconduct occurs. The College will enforce this policy through internal conduct procedures, safety programs, and the exploration of and support for prosecution of alleged offenders through the appropriate external judicial forums. The College supports this policyfor students, faculty, and staff through its educational programs and counseling services.

Definition: Sexual misconduct includes Non-Consensual Sexual Contact , Non-Consensual Sexual Intercourse or Sexual Exploitation.

See website for explicit definitions and further details.


OFFICE OPERATIONS


Get Advisor contract signedThe Advisor Contract format can be found online and must be printed, filled out, and returned to the Office of Student Activities before the re-registration deadline.

Suggested Bullet Points for the Advisor Contract:

ORGANIZATION REGISTRATION

OFFICE OPERATIONS


Attend Org Board Training sessions

1. Tuesday, March 25th 3:00pm – 4:00pm in Strebel Aud

2. Thursday, April 3rd 10:00am – 11:00am in Strebel Aud

3. Friday, April 4th 11:00am – 12:00pm in Strebel Aud

4. Monday, April 7th 7:00pm – 8:00pm in Strebel Aud

5. Wednesday, April 9th 5:00pm – 6:00pm in Strebel Aud

6. Friday, April 11th 3:00pm – 4:00pm in Strebel Aud

7. Sunday, April 13th 2:00pm – 3:00pm in Strebel Aud

ORGANIZATION REGISTRATION

MAKE SURE

MAKE SURE

TO SIGN IN!

TO SIGN IN!

OFFICE OPERATIONS


This year, we have added an Org Advisor Training component. THIS TRAINING IS NOT REQUIRED, BUT IS HIGHLY SUGGESTED TO ADVISORS. Please share these dates with your Org Advisor.

Org Advisor Training sessions:1. Tuesday, March 27th 4:00pm – 5:00pm in Strebel Aud2. Friday, April 4th 12:00pm – 1:00pm in Strebel Aud3. Tuesday, April 8th 8:00am – 9:00am in Strebel Aud4. Wednesday, April 9th 1:00pm – 2:00pm in Strebel Aud

ADVISOR TRAININGS

OFFICE OPERATIONS


Start a new club of your own!Greek Life: see Student Activities to charter new

chapters in IGCLeadership Weekend – Early Fall SemesterLeadership Workshops for your org– by requestOrientation Mentors/Summer PTMs – Apply in FallResident Advisors and Summer RAs – Apply in SpringStudent Org Board Training – Spring during re-

registrationStudent Senate – open meetings 3pm Bell every other

Wed.UCPB – join or submit ideas to [email protected] a Tutor, e-mail [email protected]

OTHER LEADERSHIP OPPORTUNITIES

OFFICE OPERATIONS


NEW ORGANIZATIONS:Instructions for creating a new org can be found on the “Create an Org” link on the Student Activities webpage.Read the Student Senate Recognition Committee bylaws athttps://pioneerplace.utica.edu/organization/studentsenate/documentlibrary

Restrictions of a newly recognized org:Student Senate Constitution Article 5 Section 9 Line 171 F.

states, “In the event that a newly formed organization is recognized by Student Senate… they shall be eligible to receive funding the semester they are recognized pending they co-sponsor an on-campus event with an already recognized organization as well as perform an on-campus community service project.”

NEW ORGANIZATION RECOGNITION

OFFICE OPERATIONS


Student Senate fundingReserving roomsPosting fliersOrg mailboxOn-campus fund raisingAssistance in finding resourcesA free website for your org

RECOGNITION PRIVILEGES

OFFICE OPERATIONS


Online databaseClub websitesCommunication Center- mass messagingPost event fliers onlineConstantly updated club rostersStorage for historical documents, meeting agendas,

minutes, etc.Electronic forms and submissionsBetter marketing to new studentsFaster communication from Senate and Student

Activities

PIONEER PLACE

OFFICE OPERATIONS


The Club and Organization Manual is continuously updated and posted online. All information needed in its entirety is located in the Club & Organization Club & Organization Manual Manual under Student Activities:

http://www.utica.edu/student/activities/Club&OrgManual/contents.cfm

Do not hesitate to contact other offices for guidance, take advantage of the knowledge that UC’s faculty and staff possess.

RESOURCES

OFFICE OPERATIONS


Joe Gutowski, Director of Student [email protected] X 3036105 Strebel Student Center

Individual student travel, conference funding, paperwork, etc.

http://www.utica.edu/student/activities/Club&OrgManual/travelconference.cfm

TRAVELING AND CONFERENCES

OFFICE OPERATIONS


Student Affairs Officex3100

http://www.utica.edu/student/conduct/index.cfm

College is a fishbowl. As student leaders, people will notice you even more! You are accountable for ALL your actions, ALL the time, in ALL places on and off campus!

CODE OF CONDUCT

OFFICE OPERATIONS


Posting Policy All posted materials must have:

• The full name of the sponsoring organization, business, or group• In the case of an event, the date, time, and location • A contact telephone number or e-mail address for more information• Any fees, costs to participate, entrance requirements, etc.

Fliers may not exceed 11" x 17" in size (except on wall outside the Dining Hall). All postings will adhere to the College community’s sense of decency and good taste.

Offensive, obscene, or inflammatory postings will not be permitted. Posters are allowed only on designated bulletin boards. Posters may not be placed on

external doors, windows, walls, classrooms, anywhere within public restrooms, or on the wood walls, tack strips, or fireplace in the Strebel Center’s Ellen Knower Clarke Lounge. Exception: Postings are allowed on residence hall walls.

Only one poster per activity or service is permitted per bulletin board. Postings should not cover or obstruct other notices.

Postings are not to be distributed door to door, hand to hand, or on car windshields. However, the Director of Student Activities may, at his or her discretion, provide a location for external organizations or businesses to leave quantities of publications and/or handbills.

UTICA COLLEGE POSTING POLICY

OFFICE OPERATIONS


DaysheetFREE! Email: [email protected]

TangerineAds cost moneyE-mail [email protected]

TablingReserve Table #1 or Table #2 through EMShttp://ems.utica.edu/

WPNR RadioFree radio announcements on air- fill out this form

and hand in to WPRN, second floor of Strebel Student Center (online form coming soon) http://www.utica.edu/student/activities/WPNRproductionrequest.docx

OTHER ADVERTISING

OFFICE OPERATIONS


Solicitation Policy *See policy website for important word definitions

Unapproved on-campus soliciting by any person for any reason is strictly prohibited. Door-to-door solicitation in the residence halls, classrooms, and administrative offices is expressly prohibited.

Definition: Solicitation as the act of personally approaching other individuals

with the intent to sell or promote products, services, or beliefs or with the intent to conduct interviews on behalf of newspapers, television stations, and other media. Examples include such activities as conducting bake sales, selling raffle tickets, gathering pledges for walkathons, selling Girl Scout cookies or Avon products, marketing credit cards, proselytizing on behalf of religious or cult organizations, and distributing promotional products, advertising materials, handbills, or printed or written literature whether in person, electronically, or through campus mail or by telephone.

UTICA COLLEGE SOLICITATION POLICY

OFFICE OPERATIONS


Solicitation Policy *See policy website for important word definitions

Utica College student clubs and organizations wishing to conduct fundraisers or promotional activities on College-owned or leased property must obtain permission from the director of student activities. There are three locations where these fundraisers or promotional activities may take place: Strebel Student Center or Hubbard Hall. If permission is given, students must reserve a table in those locations on the EMS website.

If your organization is contacted by an outside company wishing to do interviews or any media for the public, they have to go through the Marketing and Communications Office or Christine Leogrande [email protected]

UTICA COLLEGE SOLICITATION POLICY

OFFICE OPERATIONS


CANNOT show movies without buying the copyright license: http://colleges.swankmp.com/Media/College/PDF/SwankCopyright.pdf

CANNOT print anything (fliers, apparel, etc.) with copy written images, slogans or logos without permission from the Marketing and Communications Office or Christine Leogrande [email protected]

CANNOT use any UC Moose logos (strictly athletics)

COPYRIGHTS AND LICENSING

RUNNING YOUR ORGANIZATION


Know and understand your organization purpose and mission. Ask the current members’ input and set goals

how many more people do you want/need? What talents are missing that the organization currently needs? What characteristics, interests should new members have? How are you going to advertise your club? How are you going to accept new members? What type of time commitment should be expected? Are there students from specific majors who will benefit from or add to the organization?

Don’t underestimate networking and technologies. New members are easier to attract if: Past leaders and members reflect a positive attitude toward the org and have a general

good feeling about the org The group appears organized and knows what it is doing. They feel welcomed and see that support and encouragement are provided. There is opportunity for them to learn and to get involved quickly.

ATTRACTING MEMBERS



Keep your Pioneer Place website UP TO DATE AT ALL TIMES!The organization list is viewable to the public, so prospective

students can go on and see what clubs we have on campus.They can see the club descriptions, profiles, and events, but

they cannot see your personal information.Sign up for the annual Fall Semester Student Involvement

Fair hosted by Student Activities!http://

www.utica.edu/student/activities/organizations/clubandorgfair.cfm

Members are not just numbers, they’re there for a purpose and they need to be appreciated!

ATTRACTING MEMBERS



Leader should make sure Pioneer Place roster is current with names, emails, phone numbers, positions, and any other information relevant to the organization (t-shirt sizes, class year, campus address, committee placements, etc.)

Publicly recognize accomplished goals, successful events, completed tasks and hard work.

Keep people accountable to their responsibilities.Be consistent and fair; don’t be a dictator.Develop meaningful relationships with membersMake sure leaders are kind, social and approachable.

MANAGING MEMBERS



Keep contact with members. Hold interest by giving people tasks and trusting them with them.

Most people will stay motivated when they can take ownership for projects.

Hold a special welcoming event. Plan a social event, a special introduction.

Recognize that some won’t come back because of other commitments or interests. That’s ok!

Orient your new members. Encourage old and new members to form bonds by using icebreakers and teambuilding activities.

Remember the new members’ names! Follow through with emails, post goals, summarize meeting

outcomes. Provide reminders of responsibilities, be patient but firm. Recognize and show appreciation for your members both publicly

and in private. Have fun together! Know when it is time to work and time to play. No

one wants to feel like involvement in an organization is a burden.

RETAINING MEMBERS



Define the purpose of the meetingDevelop and stick to the agendaRecord meeting minutes and distribute to all membersGive members a chance to discuss and evaluate goals and

objectivesKeep members updated on current events and ask for

their inputDelegate tasks and trust that members will follow throughIncorporate member appreciation and recognition for hard

work and successes.Pull everyone’s resources and opinions together for

decision making.

RUNNING MEETINGS



Used for historical and recollection informationShould be outlined by meeting agendaInclude meeting start and end timeDetails about what was discussed, advice for

future, progress of tasks and eventsInclude tasks that were delegated, who they

were given to, any committees that were formed, and deadlines that need to be met

**Upload on Pioneer Place under Documents**

MEETING MINUTES



Plan for enough time to advertise the positions available, campaign time, and voting time.

Always consult your constitution’s rules and laws about elections.

New officers should be chosen BEFORE the previous officers’ term ends.

***ALL ORGS SHOULD HAVE ELECTIONS COMPLETED BEFORE THE RE-REGISTRATION PROCESS DEADLINE***If your org needs help with changing your election process,

reach out to Student Activities or Student Senate!

ELECTIONS


Student Organization Board TrainingFall 201134

Take advantage Pioneer Place for “handing over” documents.

This CANNOT be just a “hand over the binder” action, the new officers have to be trained in how the position operates, EVEN if they were in the org already.

Previous officers should share knowledge, resources, contact information, paperwork, standard procedures, deadlines, timelines, responsibilities, org expectations, etc.

It’s a good idea to hold a meeting with both the previous and the new officers and members.

Don’t forget to introduce the new officers to the org advisor!

OFFICER TRANSITION



READ the Student Senate Finance Committee Supplement at https://pioneerplace.utica.edu/organization/studentsenate/documentlibrary

All orgs start out with a $0 budgetYou must ask for money and be approvedConstant application process (no deadlines)Runs by student reimbursement (you pay and we pay

you back) or college purchase order for larger totals (through Student Activities).

Senate Comptroller has office hours in 105B StrebelOr ask for a copy at [email protected]

MANAGING A BUDGET



Look presentableWear organization apparel if you have itWear nametags to identify yourself as part of

the organizationWelcome people to your eventBe on time (which means early)Stay after to help clean or tear down

EVENT HOSTING



You don’t have to re-invent the wheel, use your peers and other clubs and organizations to bounce ideas around and plan an event together!

Benefits of collaboration:Less work for one orgMore people to reach out toBetter turnout

For any orgs that want to collaborate and use the Student Organization Collaboration Agreement, see the Student Activities Forms page (collaboration agreement is not required for collaboration events, but is very helpful with setting terms and rules) http://www.utica.edu/student/activities/forms.cfm

COLLABORATION


What a student leader should expect of an advisor: COMMUNICATION! Assistance in formulating long-range goals and planning short term projects. Resource person- evaluate projects, performance and progress. Offer guidance by reviewing goals, objectives, and the progress of the

organization. Assistance with college procedural matters. Suggestions on how organization could be strengthened or improved. Improvement strategies for leadership skills. Accessible and available, should emergency situations/problems arise. Willingness to listen to and be open to criticism and evaluation. Allow the group to act on its own and to make mistakes, but help them learn

from mistakes. Help in maintaining organization records. Encourage the division of labor among group members to sustain member

interest.


ADVISOR EXPECTATIONS


What an advisor should expect from a student leader: COMMUNICATION! Keeping advisor informed on activities, meetings, agendas and topics

under discussion Attendance at regularly scheduled informational meetings. To assist other students in the organization in skill development Willingness to share responsibility with other group members. Make sure all group activities are documented and historically saved. Invite advisors to meetings, they have great input Inform them and invite them to org events, they should always be aware

of what’s going on in the group


ADVISOR EXPECTATIONS


Learn as much about the group as you can. Get to know the organization’s purpose, how it was formed, and the

organization’s place in the campus culture. Get to know the leader and let the leader get to know you. Help

that person understand both your roles as an advisor and their roles as a leader. Develop confidence in each other.

Meet with the leader before group meetings begin and discuss the agendas and any current issues or concerns.

Observe the leader with the group. How does he/she function in the group? What type of personality problems does the group have? What are the strengths and weaknesses of its various members as well as its leader? Find out what the leader has observed about this area, comment on strengths you have seen, and offer suggestions on weaknesses you may have noticed.


TIPS TO SHARE WITH YOUR ADVISOR

PLANNING AN EVENT


Pace yourself and give offices time to get things done for you instead of rushing.Set deadlines for your planning stagesGive at LEAST 4 weeks notice before your event

4 weeks notice means you have to start organizing and making decisions BEFORE 4 weeks out

Run through the event (from set-up to tear-down) and make a list of everything you need

PLANNING DEADLINES

PLANNING AN EVENT


EVENT CHECKLIST

PLANNING AN EVENT


EVENT FORMS

PLANNING AN EVENT


THESE MEETINGS HAPPEN EVERY MONDAY AT 1:00 PM IN THE FACULTY DINING ROOM (FDR) INSIDE THE CAF

You must attend this meeting 2 weeks prior to your event date, or risk having the event canceled

Media Center, Campus Safety, Student Activities and Sodexo are all present at these meetings

EVENT MANAGEMENT MEETINGS

PLANNING AN EVENT


The Theater Department trains students to operate the stage and sound booth

If your org reserves the Strebel Aud for an event, you have to schedule a Theater/Sound Booth Tech

Schedule a tech when you attend the EMS meeting

*Only techs will be trained and allowed to operate the equipment in the sound booth*

THEATER/SOUND BOOTH TECHS


Keep dates in mind as you plan your org events:Welcome Week (UCPB)- first week of Fall semesterRecruitment (IGC)- once per semesterHomecoming (Office)- mid OctoberSnow Daze (UCPB)- first week of Spring semesterGreek Week (IGC)- mid AprilSpring Fling (Office)- end of AprilMoose-A-Palooza (UCPB)- last weekend during Spring

semesterMake sure you get a good turn out by not

programming against other large or popular events.

OFFICE TRADITIONAL EVENTSPLANNING AN EVENT

PLANNING AN EVENT


All orgs MUST use UticaTickets.com if selling tickets to an event.

NO CASH SALES AT THE DOORTicket Request form can be found on the Student Activities

Forms page.The org must get the ticket scanner from Student Activities

during regular office hours.Funds from selling tickets on Utica Tickets will not be

deposited in your org’s Agency Account until about 6 weeks after your event is held.

The ticketing policy and further details can be found here: http://www.utica.edu/student/activities/Club&OrgManual/ticketproceddures.cfm

TICKETING POLICY AND PROCEDURES


GOOD BUSINESS PRACTICES:Be courteous and professional.Know what you want to say, and practice the

conversation.Have specifics ready like date, time, and location.Use your advisor to get tips on how to talk to agents.Follow up with every step of the process.Be clear and transparent when issues come up.Be helpful when they have questions.Act in a way that would make them want to do

business with your organization again.Remember, you’re representing Utica College and

your org.

CONTACTING ARTISTS AND AGENTS

PLANNING AN EVENT


BAD BUSINESS PRACTICES:Do not bombard them with communication.Do not leave anyone hanging; follow-up!Don’t ask for too many favors, you’re not that special.Don’t leave details up in the air; be precise and have the

answers.Don’t make promises you can’t (or don’t have authority) to

keep.DO NOT agree to anything over the phone or in writing.Don’t agree to pay for anything that you don’t have money

for.Don’t be rude or act like they have to help you- they can

say no.ONE PERSON ON CAMPUS has authority to sign contracts,

it’s NOT you, so don’t sign anything.

CONTACTING ARTISTS AND AGENTS

PLANNING AN EVENT


*If you’re paying an entity to provide you a service (DJ, speaker, performance, etc.) then you need a contract.*The office takes care of everything, from signing the contracts to ordering payment and sending the check.Your org must be approved by Student Senate with the funding to go through with the contract before any piece of the contract process is started.

CONTRACT PROCESSPLANNING AN EVENT


DO NOT SIGN ANYTHING!Any contracts you receive need to be approved by Student

Activities before signature.The org President or whomever is planning the event

needs to set up a meeting with Student Activities to get contracts approved.

Meeting deadline is AT LEAST 2 weeks BEFORE event date.Student Activities has Utica College Standard contracts. If

your artist requests a contract, ask our office.Any questions, contact Bethany Piraino at

[email protected]

CONTRACT PROCESSPLANNING AN EVENT


“Late Night Large Event Form”

Each Spring, Student Activities accepts new submissions for the following year (Fall and Spring)One late night large event per month (policy)You are not guaranteed your event just by submitting the form, and the office reserves the right to cancel any approved event if guidelines are not followed.

LATE NIGHT LARGE EVENT = event with UC students AND off-campus guests that also continues past midnight.

PLANNING AN EVENTLARGE EVENT PROCEDURES


“Late Night Large Event Form”

Forms can be found at the Student Activities Forms page: https://www.utica.edu/student/activities/forms.cfm

DUE TO THE DIRECTOR BY 5PM ON

MONDAY, APRIL 14TH, 2014



You must have gotten approval from the Director of Student Activities in order to host a large event

If there are outside people allowed at your event then you must have 2 UPD officers present at a cost of $400

At the most every UC student is allowed 1 guestYour Organizations advisor must be present at the

event from beginning to endIf you are selling tickets you must use UticaTickets.comTo use UticaTickets.com you must have an Agency

AccountTickets can also be sold by cash in the Student

Activities Office as long as you are registered through UticaTickets.com



4 weeks out Plan event from set-up to tear-down Make sure funding request is handed in (if needed) Make sure room is reserved (if needed)

3 weeks out Make sure media equipment is reserved (if needed) Make sure facilities request is made (if needed) Make sure campus safety is aware of the event (if needed) Make sure Sodexo food request is made (if needed)

2 weeks out Attend EMS meeting to confirm that all reservations and requests are

confirmed and ok After attending the EMS meeting make sure flyers are up around

campus Make sure your organization knows what they are supposed to do

during the event

PLANNING AN EVENTLARGE EVENT PLANNING

DEADLINES


How did the event go?What were the positives?What were the negatives?How can we fix the negatives?How can we make our event better?

REMEMBER THERE IS NO SUCH THING AS A PERFECT EVENT… ALL EVENTS CAN AND SHOULD GET BETTER

ASSESSMENTSPLANNING AN EVENT


If you need funding for your event you can ask Student Senate

To do this you have to put in a Request form 4 weeks before your event

Student Senate Finance Committee meets every 2 weeksStudent Senate Full Committee meets every other 2 weeksFor your funding to be approved you must attend both

meetingsThis means that you have to have your registration form in

at least 4 weeks before your event so they have time to evaluate

If your funding is for travel, see the Travel Funding page on this powerpoint.

GENERAL INFOFUNDING YOUR EVENT


Every recognized organization should have an Agency Account.

These are like organization bank accounts through Utica College

You can find the Agency Account Request Form on the Student Activities FORMS page

Contact General Accounting at x3031 or [email protected]

To make deposits, bring all paperwork to Student Financial Services and have your account number ready

To make purchases from your Agency Account, you must go through General Accounting.

AGENCY ACCOUNTSFUNDING YOUR EVENT

FUNDING YOUR EVENT


2013- 2015 “Drivers of Change”Programs and events that would fall into this

category can be advertised as “Campus Themed” events for this year. It’s a way to showcase an important initiative on the campus, where faculty, staff and students can appreciate the many different cultures that make up our UC community.

Any club or org can put in a request to get campus theme funding if your event falls into this theme.

To read more info or to make a funding request, visit http://www.utica.edu/campustheme

CAMPUS THEME FUNDING


Tabling can be done outside the dining hall during lunch and dinner hours.

You cannot walk down the line to talk to people, (that’s solicitation) you have to wait for them to come to you.

You cannot go door-to-door in residence halls or office buildings.

READ more on fund-raising/solicitation in the Utica College Fund-Raising Policy at

http://www.utica.edu/policies/policies.cfm?id=112

FUND - RAISINGFUNDING YOUR EVENT


Tabling outside the dining hallUse EMS or contact Fran Lucia to reserve a table.

50/50 raffles Selling bracelets or key chains Asking for donations

Read fund-raising policy for solicitation restrictions Charging for tickets

Can only charge students if Senate has not funded for event, use UticaTickets.com

Asking academic departments for donations Bake sales

Can only be conducted in the White Hall entrance at the Bake Sale table. Use EMS or contact Fran Lucia to reserve.

There is a special policy concerning homemade baked goods. This can be found on the FORMS page of Student Activities.

FUND - RAISINGFUNDING YOUR EVENT