www.lexel.co.nz

Ruapehu District Council achieves rapid disaster recovery By moving IT backups and disaster recovery to a managed cloud solution, Ruapehu District Council has secured rapid and reliable business continuity.

SUMMARY

Lexel was awarded the contract to provide managed IT services for Ruapehu District Council (RDC). Part of the selection process considered each applicant’s ability to provide modern, comprehensive and robust backup and disaster recovery solutions. A review of the council’s capability in these areas had highlighted some significant risks and opportunities.

Lexel recommended a move from the dated tape backup system to a secure managed cloud solution using Veeam software combined with dedicated standby hardware. Implementing the recommendations took only two weeks, with no interruption to the council’s daily operations. The council now has rapid backup and disaster recovery protection against incidents that range from ransom hacking and local server loss to significant natural disasters and the need to operate from another geographical location. The service includes daily monitoring and optimisation, as well as full testing every six months.

THE CHALLENGE

Local councils provide a wide range of essential services to the areas they serve. The reliability of their daily operation is a crucial strand in the fabric of strong communities. In times of disaster they typically become the unifying foundation people turn to for strength and support.

Like any modern organisation, IT capability has become the lifeblood of Ruapehu District Council’s everyday operations and customer connectivity. Robust backup systems and proven rapid disaster recovery may be far from their customers’ minds, but if IT systems go down they’ll be the first thing people focus on if essential council services are missing in action.

“We had an older tape backup system but had also recognised the need for a modern DR solution for some time”, says Stuart Campbell, IT Manager, Ruapehu District Council. “We basically lived in fear of the whole world going blank and not being able to recover very easily from that.”

STUART CAMPBELL Information Technology ManagerRuapehu District Council

www.lexel.co.nz

“We have active volcanoes nearby, fairly frequent earthquakes and the Whanganui River flowing through the district”, says Stuart. “Even something like a server rack getting rattled enough to upset the hard disk spindles presents a threat to our operations.”

The solution needed to provide backups and disaster recovery for the complete IT system, which encompasses 26 servers plus all the council’s data, including around 14 terabytes on their storage area network.

LEXEL’S SOLUTION

Lexel recommended and installed a managed cloud backup solution that encompasses complete disaster recovery.

“The first part of the solution was to get reliable, fast and recoverable backups in place”, says Jason Green, Solutions Architect - Cloud Services, Lexel. “The next part ensured those backups were also offsite from the council. The final component, the disaster recovery side, allows them to promptly recover their environment into a running system.”

The Lexel cloud-based system provides a lot more than simply storing the raw backup data on large servers, along with data from other clients.

“The solution we provided has a dedicated server infrastructure, so you can get up and running even if you have lost your entire building to something like a fire or earthquake”, says Jason. “Because it’s cloud-based, council staff can log into the remote disaster recovery system from their homes, or even a local school computer room, and continue working. To cover a geographically widespread event, we also provide the option to hot desk from Lexel’s DR Workspace office based in Auckland.

If necessary, we can even physically transport their dedicated cloud hardware from Auckland to their offices in Taumaranui for speedy local access, especially handy in the event of regional carrier network outages. It’s a very comprehensive and flexible solution.”

In addition to councils, the Lexel solution has proven popular with a wide range of clients including law firms, accountants and manufacturing companies.

A side benefit of Lexel’s cloud backup solution was its contribution to the Ruapehu District Council’s testing and development. Storing an older copy of their environment data offsite allowed the Council remote access for testing, without incurring the costs associated with setting up an onsite test environment. The shifting of hardware offsite also freed up more capacity for production, while reducing maintenance costs.

Combining backup and DR into one solution has another advantage. Many DR solutions simply provide mirror servers running in parallel. But if you are the victim of something like a ransom hacking attack, chances are it will get straight into your DR servers as well and you’ll have no way to go back in time.

“Because our solution approaches DR from the backup side, if you’re attacked by something like a ransom hack, you have the ability to jump the DR system back to a point before the attack and use it to get quickly back online”, says Jason. “We’re also providing real cost benefits by combining two essential business continuity systems, data backups and flexible disaster recovery options in a single solution.”

Lexel is a New Zealand owned provider of ICT services and solutions to business. We focus on maximising business performance by using industry leading expertise and solutions to streamline IT infrastructure. Twenty-seven years in the IT business, Lexel is a known and trusted partner.

We specialise in providing solution consulting, infrastructure design, implementation, project management, outsourcing, support services and procurement. To allow us to deliver this wide range of services, Lexel Systems has partnered with the main technology providers in New Zealand and we have secured the highest level of certifications possible with each of these partners.

www.lexel.co.nz

KEY BENEFITS OF THE BACKUP AND DISASTER RECOVERY SOLUTION IMPLEMENTED BY LEXEL:

• Robust Cloud hybrid solution, backing up data to both on-premise and cloud-based appliances.

• Fast and flexible point restores available from the local appliance.

• Dedicated cloud hardware, allowing remote access or the physical relocation of the appliance in the event of a disaster.

• Hot desk option at Lexel offices for business continuity.

• Fully monitored system to ensure optimal operation.

• Cost benefits by combining data backups and flexible disaster recovery into a single solution.

THE LEXEL SOLUTION FOR RUAPEHU DISTRICT COUNCIL

• On premise backup appliance for daily backups and full operating system images, enabling routine point restores of individual files, mailboxes or SQL entries.

• Dedicated cloud-based disaster recovery appliance for offsite replicated copies of backups ready for disaster recovery activations.

• Lexel onsite managed IT services employee monitoring the solution to ensure optimal operation

• Six-monthly recovery tests

• Fixed monthly fee

CONCLUSION

As a place to do business, New Zealand carries a relatively high risk of natural disaster and Kiwi businesses are certainly not immune to international cyber threats. At the same time, our organisational knowledge, the way we operate and the way we connect with customers are almost entirely dependent on IT systems. When these systems are compromised or lost, the speed at which an organisation recovers can lead to significant opportunities or terminal failure. Backup and disaster recovery solutions depend on each other for success, so it makes sense to approach them as one.

“If your backup is on the same premises, it’s not really a backup at all. In addition, a lot of organisations are not testing their backups and watching them as closely as they should”, says Jason.

“Our solution includes staff dedicated to checking backups every day, making sure everything has worked and resolving any problems immediately. Plus we include six-monthly disaster recovery tests, rather than annual testing, as a lot can change in a year.” – Jason Green, Solutions Architect, Cloud Services.

“The project was completed in two weeks, without a hitch”,says Stuart Campbell, Ruapehu District Council. “The Lexelteam is very good, very amenable and very approachable. They involved us completely in the decision-making and always kept us in the loop as things progressed.”

GOLD