STSCONGREGATIONAL MEETING

May 31, 2018

AGENDAPresident’s remarks

Vice President Reports

Education & Youth

Administration

Religious

Development

Community

Finance

Presentation of the Slate

Voting

Closing Remarks

ROB SCHREIBER – STS PRESIDENT

EDUCATION & YOUTH VP Michele Yakovee

EARLY CHILDHOOD EDUCATION CENTER

Adrianne Pasternak, Director

2017/2018

• Considerably fewer than expected children – Budget: 64; Began year with 47 students,

• ECE Director, Cheryl Gartsman, resigned November, 2017

• Adrianne Pasternak assumed role of Director ECE

• Ended year with 55 students

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10

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ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED Actual

2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2017-18

Nm

ber

En

rolle

d

Year

Kindergarten

Pre-K Ma'Alah

Pre-K (regular)

Intermediate Ma'Alah

Intermediate (regular)

Beginners

Toddlers

EARLY CHILDHOOD EDUCATION CENTER

Adrianne Pasternak, Director

Actions Taken: November - Present

• Adrianne working with teachers, parents and board members to reestablish school reputation

• Grant program with LAUP provided funding for teacher development and school enhancements

• Search under way for new Evidence Based Curriculum

• Ongoing School Tours and Events

• Advertising and Promotion

• Summer Maker Camp – > 30 already signed up!

Outlook for 2018/2019

• Focus on growing school and improving quality

• Budget for 48 students, but goal is 57 students

• 37 enrolled to date

• Open House June 10 – Invite your friends with kids/grandkids

• Budget includes funds for teacher development and purchase of new Evidence Based Curriculum

JEWISH LEARNING COMMUNITY (JLC)

New Director: Sharon Furman-Lee (starting July 1)

135 enrolled students in 2017/2018

Manya Monson is leaving position of JLC Director at the end of June

Learnings from Town Hall Meetings held in March•More/better communication

•Greater emphasis on Hebrew/Tefilot

• Improvement in classroom management

Outlook for 2018/2019New Director expected to re-examine curriculum and work on teacher development and classroom management

Focus on Hebrew Reading Curriculum and Tefilot literacy

YOUTH: KADIMA/USY

Evan Susman, Youth AdvisorSheri Lahavi & Robert Silverberg, Co-Youth Commissioners

45 paid USY members (7th through 12th grade)

20 paid Kadima-niks (4th through 6th grade)

5 board members participating in Regional General Board

Convention Participation: Leadership Training Institute (LTI): 10

Encampment: 15

Regional Convention: 18

Hosted Regional Winter Formal

Social Action/Tikkun Olam Raised $736 through Fundraisers

Held clothing & toy drive

Outlook for 2018/2019 Sheri Lahavi and Robert Silverberg will fill the vacant role of USY Director until further notice

Youth advisor(s) will provide program leadership and support

YOUTH/TEEN ENGAGEMENT

6 Teen Torah Tutors for next year (4 in training with Jackie Rafi)

STS teens participated in the Israel Advocacy Program and were sent to AIPAC

Great participation in Purim Schpiel and Junior Choir

B’NAI MITZVAH COORDINATION (Jackie Rafi)

Updated B’nai Mitzvah Binder

Group Binder Review Meetings

Group D’var Torah Sessions

Revised Timeline of Events

Training Connie Tassa as B’nai Mitzvah Coordinator

Weekly Trope Sessions in JLC

ADMINISTRATIVE VICE PRESIDENT

Yvonne Lorch

CATERING & RENTALS

This past year:

1. Continually worked with our kitchen volunteers who provide our

weekly Kiddish luncheons for the congregation

2. Streamlined the process on rental of STS for lifecycle events for

members and non Synagogue members

Next year’s plans:

1. Work with our staff to bring kosher caterers who are new to STS

2. Improve our marketing of our beautiful facility on our website

3. Increase rentals / revenues for STS

HOUSE & GROUNDSThis past year:

1. Supported Ivy’s Prop 39 contract; State-funded classroom air conditioning equipment and energy efficient lighting

2. Roof membrane retrofit over the kitchen and housekeeping area of the main building (Roof Project Phase 1)

3. Purchased additional chairs, tables, and maintenance equipment needed for ongoing facilities operations

4. Reviewed storage areas and inventoried and prioritized contents therein for better organization

5. USY Lounge modifications

6. Parking lot speed bumps

7. Meat kitchen upgrades

8. Advised on the rotunda stained glass

9. Reviewed design elements pertaining to proposed enhancements to our western facing building entrance

HOUSE & GROUNDS, CONT.

Next Year’s Plans….

1. Facility’s Roofing Field(s): Make recommendations regarding maintenance and/or membrane replacement(s). (“Roof Project Phases Two and Three”);

2. HVAC: Make recommendation on the main building’s aging HVAC systems

3. Carpeting/Painting/Landscaping: Propose timelines for refurbishments and renovations

4. Safety & Security: Coordinate w/STS’s Safety & Security Committee on ‘hardening’ or otherwise managing, improving or supplementing the built facility

5. “Special Projects”: Review possible upgrades for our own use and to make STS a more desirable venue for third-party events

a. the Synagogue/Chapel/Raffle Hall acoustics and sound system(s)

b. possible expansion of and improvements to the patio area

c. other interior enhancements that may allow STS membership to more

fully enjoy these areas

COMMUNICATION & TECHNOLOGYThis past year:

1. Brought in 3 people, raising the bar on our admin services

2. Improved quality of communications

3. Released new website

4. Integrated outside bookkeeper

5. Supported successful gala

6. Ensured a warm, welcoming environment in the office

7. Upgraded our internet

Next year’s plans:

1. Document office procedures

2. Continue to provide excellent support to our members and committees

3. Work with Membership Committee to grow membership units

4. Increase facility rentals

SAFETY & SECURITYThis past year:

1. Successfully and safely conducted services during 2017 HHD2. Surveyed and refreshed cameras, monitors and related

infrastructure for video monitoring and surveillance system3. Surveyed parking lanes, installed speed bumps, increasing

pedestrian safety on the STS Campus4. Finalized documentation for ECEC and greater STS Campus,

creating tools to facilitate lockdown and emergency procedures

5. Installed metal security blinds in ECEC classrooms6. Surveyed ECEC classrooms, installing new deadbolt locks to

enhance classroom security

Next Year’s Plans:

Continue to harden, improve or supplement various elements of the built facility as may be warranted

RITUAL COMMITTEE Maxine Schwartz

Vice President

DEVELOPMENT VICE PRESIDENT

Leah Kuluva

FINANCE David Bright

Vice-President

1. 2017-2018 expected to conclude close to budget with expenses and

revenues in balance

- ECE headwinds

- Strong fundraising performance

- Membership is steady

2. Budget for 2018-2019 is balanced with $2.7 million in revenue and

expense

- Some increases in cost are expected

- Security fees to members will increase $30 for single units and $60 for

couple and family units

OVERVIEW

2018-2019 BUDGETED REVENUE AND EXPENSE DISTRIBUTIONTOTAL $2.7 MILLION

COMMUNITY Kari Shulman & Gerilyn

Shorten, Vice-Presidents

COMMUNITY

Membership:

- Currently at 535 family units, an increase from last year’s 509 family units.

- Engagement opportunities included monthly welcome packages to new members, welcome phone calls and personal invitations to synagogue and affiliate events.

- Called over 100 families to check in and follow up on membership status and needs.

- Implemented a win-back campaign to targeted members that had left in the last 3-5 years.

Community

Misloach Manot & Purim Carnival:

- Continued improving Misloach Manot involvement, programming and materials.

- Creation and packing included volunteers from ECEC, JLC, USY, Hazak and other members

- Brought back mechanical rides.

COMMUNITY

Social Action:

- Project Open Hands, in conjunction with Sisterhood, coordinated a very successful initiative benefitting LA Family Housing.

- i-Shlep, an initiative spearheaded by Stacy Stark, is up and running. This service is available to our congregants who are unable to drive and will offer rides to attend synagogue and other STS events.

- Volunteers have been tutoring and helping out at Canby House. There is a need for additional volunteers over summer.

- STS Literacy Initiative has had a very successful year helping children and adults improve their English skills.

- Growing in Wisdom Initiative has encouraged Empty Nesters engage in numerous Social Action initiatives.

COMMUNITY

Looking Ahead:

- Create a new Membership Committee with representation from all STS demographics

- Implement a New Member Brunch.

- Design and plan at least two Havdalah Community events.

- Work closely with the ECEC and JLC directors to help further engage and retain membership at the transition junctures.

SLATE PRESENTATION Robert Silverberg

President: Rob Schreiber

Administrative VP: Leah

Kulula

Education VP:

Julie Zelden

Religious VP:

Maxine Schwartz

Community VP:

Kari Shulman

w/ Gerilyn Shorten

Finance VP/ Treasurer: David

Bright

Development VP:

Renee Schilit

Recording Secretary:

Lisa Tudzin

Immediate Past President

Rob Springer

Rochelle Adler

Lynn Freeman

Judy Groner

Ofer Ho

Stacy Stark

Sherri Schreiber

Robert Silverberg

Michelle Yakovee

Elina Baron

Alisa Friedman

Gerilyn Shorten

Shuki Lehavi

Pamela Winger

Jeff Raskin

Fabbi Wolfe

Vacant*

Proposed Executive Committee Proposed Trustees Trustees (2nd year)

CONGREGATIONAL VOTE

CLOSING REMARKS