stress free email handling
TRANSCRIPT
Copyright © 2001-2006 Infor Global SolutionsInfor Confidential
Stress-Free Email Handling
Ocean Dong, 14/06/2007
2
Background
World’s First Email
How Many Emails Everyday
We don’t really like emails because they
Arrive randomly
Vary extremely: area, size, importance, etc.
Annoying and interrupting
3
Usual Ways
Random Busy? Important? Interesting? Big? Who?
Mail Time
4
Problems
Easy to Accumulation, thus Delay Miss Urgent Mails Unsure How Many Left
Stress
5
Stress-Free Way
Immediate lightweight handling
On-Demand heavyweight handling only extremely
necessarily
Timed heavyweight handling
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Immediate Lightweight Handling (1)
Quick Read on Receiving Finish it in 2 Minutes
Delete Archive Reply & make a waiting-for Delete & make a waiting-for
Otherwise Save a draft & delete original Leave it in Inbox
Quick Scan
2 Minutes?
Immediate Handle
Delete Archive Reply
Y
Delay It
N
Make A DraftLeave in Inbox
Make a Waiting-for Delete Original
When Mail Comes
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Immediate Lightweight Handling (2)
Quick Write on Wanting
Finish it in 2 Minutes Write, send and make a waiting-for
Otherwise Save a draft
2 Minutes?
Write and Send
Y N
Make A Draft
Make a Waiting-for
Suddenly Want Send a Mail
8
On-Demand Heavyweight Handling
Only Extremely Necessary
Quick Judgement 1: What’s it about?
Quick Judgement 2: Is it urgent?
Keep a Memory What You Did
Control Your Time and Get Back ASAP
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Timed Heavyweight Handling
Kill Big Mails in Inbox delete, archive or reply it
Kill Drafts send and make a waiting-for
Browse and Clean Waiting-fors send reminder mails necessarily
Once or Twice a Day For me: half hour before leaving office
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Essentials
Quick Scan on Receiving
Use Inbox and Draft as To-Do List
Make a Waiting-for for Every Sent Mail
Protect You Mind Undisturbed: 2 Minutes Rule
Empty your Inbox and Draft Everyday
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More…
Send Fewer Mails
Send Simple&Effective Mails
Send Mails At Specific Time
Use Rule to Auto Archive
Archive Fewer Mails
Use Keyboard Shortcuts
Mails are 99% Trash; Don’t Waste Time on them!
Copyright © 2001-2006 Infor Global SolutionsInfor Confidential
Thank you