Strategy Deployment Through Collaborative

Planning

Linking the Strategy to Practical Activity

Establish the Strategic Goal…….

After the Collaborative Planning activity…

Collaborative Planning – iterative and linked process

Stabilise - Improve

Agreed set of objectives

Generate 6 week look ahead detail -

Daily

Weekly detailed Planning

Create the Collaborative Plan –

Weekly & Daily

Capture & review reasons for incomplete activities as opportunity for problem solving

Capture & review interfaces, improvement requirements, bottlenecks, MRN’s.

Identify opportunities, risks and areas for focus improvements –Contractor engagement.

Process Improvement

Activities

Areas Alignment – Plans to Protect

Stabilise - Improve

Design LogisticsProcurement

Contractors Construction Management

Senior Management

Areas wrapped into the overall Collaborative Plan and actions.

Collaborative Planning :-

All Projects have a ‘’Project Programme’’ However

Is it pulled apart to look at what it really means?

Does everyone get into the detail?

Often pulled together by the planner based on estimates, quotes and different inputs

Likely to have buffer, sequential events, estimates not real timings, contingencies etc

Collaborative Planning :-

Tool to visualise / generate the programme – align to objectives

Challenge and identify opportunities / issues

Work through interface requirements

Develop a new compressed and optimised plan / sequence of events

Generate Action plans to ‘’Protect the Plan’’

Ensure all areas and contributors are involved.

Feedback to confirm alignment to objectives

Identify measures to monitor progress

Establish & Visualise the Programme

Identify risks & opportunities, questions & scopes.

Issues and actions for areas

Resource schedules and visual management to support the delivery

Issues captured through the process and grouped into areas

Establish the Current Situation

Are we already behind?

Catch back plan – resources, decisions, ?

Example- week by week

Visualise the planGenerate actions

Clarity of purpose & Critical paths

Strategy Deployment……example….

Objective – minimise public & staff disruption

Approach – Collaborative plan with contractors to establish optimum process, sequence, MRN’s and logistics.

Opportunities eg. curing times, zoning, shift sequencing, actual process times.

Leadtime reduced from 11 days down to 6 days.

Strategy to Site - Weekly & Daily Production Planning & Control

CLUSTER / WORK AREA - PRODUCTION PLANNER & PERFORMANCE MONITOR Week No. / Date:

CONTRACTOR Saturday Sunday Monday Tuesday Wednesday Thursday Friday

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Ref. No.

Non Completion

CodeOutline of Issue Time Lost

(mins)Action to Resolve Owner

Target Date

Status

1

2

3

1

2

3

1

2

3

MAKE READY NEEDS ISSUES, LOSSES & ACTIONS

Plan

Actual

Weekly Collaborative Integrated PCS Plan + Make Ready Needs Action Monitor

Weekly Operation:- Collaborative plan logged on Production Plan board

Daily Operation:- Daily shift brief (15 mins, either start or end of shift)

- Around board, session run by the construction manager.

Collaborative Planning – clarity of focus

Stabilise - Improve

Agreed set of objectives

Generate 6 week look ahead detail -

Daily

Weekly Detailed Planning

Create the Collaborative Plan –

Weekly & Daily

Capture & review reasons for incomplete activities as opportunity for problem solving

Capture & review interfaces, improvement requirements, bottlenecks

Capture & review reasons for incomplete activities as opportunity for problem solving

Process Improvement

Activities

Strategy Deployment through Collaborative planning

• Senior Management set objectives

• Deploy objectives into teams & areas.

• Develop current state – where are we now?

• Improve the programme – Protect it.

• Process Improvements directed to support it

• Regularly review – make it visual & measure it

Identify a key area of a project and could this process be applied?