stoney glen south association 2013 annual meeting€¦ · – includes animal pens, missing...

Stoney Glen South (SGS) Association, Inc.Annual Meeting

February 23, 2015

AgendaStart Time Agenda Item

6:30 Introduction of Board & Committee Chairs

6:35 SGS 2014 Sales Status

6:45 Builders & Reeds Landing

6:55 Committee & Board highlights

7:20 Treasurer’s Report

7:30 Public Outreach & CERT Coordinator (Sherri Laffoon)

7:45 Next Door & SGS Web Sites

7:55 New Board member nominations & election

8:10 Election results

8:15 2015 Board Projects

8:20 Tips for dealing with your Homeowners’ Association

8:25 Question and Answers 2

Board & Committee ChairsFunction Name

Board of Directors

President Vacancy

Vice President Wayne Wright

Treasurer Michael R. Forinash

Recording Secretary Edna Willis

Corresponding Secretary Vacancy

Director John Racer

Director Edward Burgos

Committee Chairs

Covenants Committee/ARB John Racer

Maintenance Edward Burgos

Landscaping Judy Cunningham

Community Relations Wayne Wright

Block Captains & Neighborhood Watch Edward Hooker

Support Accounting & Administrative Tawanda Connor3

SGS 2014 Sales

• Total of 413 Total Lots is SGS(Includes Timsbury)

• Total Sales for 2014– 3 in Timsbury Pointe (None Left)

• Average Price was $275K

– 12 In SGS sections 1-10• Average Price was over $300K

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Builders

• Hulbert – Owns 1 vacant lot on Glenmorgan Drive

• M&F– Sold 2 homes (section #9) Lot 32/11– 1 Model– 1 vacant lot (Beachmere)

• Reeds Landing – Owns only 2 lots in SGS

(section #9) Lot 31/12

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Function: • Review requests for any modifications to

home/property exteriors to ensure that proposed changes meet all requirements outlined in Association Covenants & Community Standards

• Enforce violations to the Association Covenants & Community Standards

2015 Plans• Utilize hired outside resources to enforce more

covenant violations• Mail boxes• Trash cans in view of road• Mold on property exterior• Outbuilding/Shed Violations• Fences

Committee Highlights:Covenants Committee (ARB)

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Common Covenant Violations:• Boats in yard/driveway• Outbuildings/Sheds• Unkempt yards/house exterior

– Includes animal pens, missing shutters, clutter, etc.– Mailboxes not maintained/painted– Mold on exterior of house/outbuildings, etc.

• Trailers/commercial vehicles• Exposed trash/garbage containers• Signs in yard other than real estate for sale

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Citation Procedures:• The Association reserves the right to notify & fine

homeowners and/or renters for any Covenant violations– Notice must restate the rule, the violation, the

possible penalty & the “must correct by” date– Notice must provide the homeowner an opportunity

to appeal to the Board

• Homeowners have the right to initiate court action themselves to stop violations that affect them

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Enforcement Procedures:• Single incident fines for violations which are not

corrected immediately are charged at $50. Continuing violations fines are $10 per day for 90 days ($900), after which legal action will follow.

• Inability for the homeowner to hold a position on the Board or any Committee; restriction from use of common areas.

• Automatic denial of future ARB requests, until violation is corrected & assessed fines paid.

• Third party collections (Law Firm).

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Common Questions:• I have lived here for years, don’t I get grandfathered

in for violations I have had all along?– No. There is no time limit on identifying and addressing

violation on your property.

• Isn’t it ok for me to have a violation if my neighbor does as well?– No. You are responsible for any and all violations of your

property. If you see what you believe is a violation, please report it via the following link: http://www.stoneyglensouth.org/contact-us/

• Is the ARB in this to make money?– No, the fees are intended as an incentive to have violations

corrected. Any funds in excess of expenses incurred to address the violations are used for neighborhood improvements

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http://www.stoneyglensouth.org/contact-us/



Common Questions:• I want to make an improvement, what do I do next?

– Complete a property improvement application at http://stoneyglensouth.org/wp-content/uploads/2013/09/SGS-Property-Improvement-Application.pdf

– You can e-mail [email protected]

• I have some improvements that didn’t go through the approval process, what now?– Contact a Board member or email

[email protected] to determine the next steps for your particular situation

• Why types of improvements require approval?– Most exterior modifications require approval. (Deck, screened

porch, shed, pool, fence)– If unsure, ask.

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http://stoneyglensouth.org/wp-content/uploads/2013/09/SGS-Property-Improvement-Application.pdf

mailto:[email protected]



Committee Highlights:Landscaping

Function:• Manages care of lawn, shrubs & flowers in

common areas to include mowing, weeding, trimming shrubs & plantings.

2014 Accomplishments:• Seasonal and permanent plantings near all three

entrances• Yard-of-the-Month program• Playground Clean-Up Day • Added new wood chips & mulch• Added grass and flowers at the entrance

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Committee Highlights:Landscaping

2015 Plans:• Yard-of-the-Month program (April – October)• Seasonal and permanent plantings near entrances• Extend Irrigation & Fence along Branders Bridge

Road north of Baltustrol toward Timsbury Pointe• Add irrigation, lights and extend fence at Timsbury

Pointe (when easements resolved)• Replace tree at playground, add trees• Playground Clean-Up Day (Kenny ‘s Landscaping

will do cleanup & re-mulch)

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Committee Highlights: Maintenance

Function:• Maintain irrigation system, lighting & fencing• Resolves general maintenance issues in common

areas

2014 Accomplishments:• Lighting: Lighting repaired and blown out bulbs in

street lights replaced by Dominion• Streets: VDOT repaired potholes• Irrigation: Extensive repairs to irrigation system

along Branders Bridge Rd (e.g., repairs due to freezing)

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2014 Accomplishments (Continued):• Signs: Replaced/repair to poles• Pet waste stations: Procured and emplaced at

the entrances to Stoney Glen South, Timsbury Point, and the Playground


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2015 Plans:• Irrigation:

− Continue to perform irrigation system maintenance in common areas as needed

− Add to Timsbury Pointe entrance • Entrances:

− Add fence to Timsbury Pointe Entrance− Extend Fence at Baltustrol Entrance

• Playground: − Construction of 20’X35’ shelter

• Streets:− Continue repair of pot holes & beautification of

street sign poles


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Committee Highlights: Community Relations

Function:• Organizes events to unite community

2014 Accomplishments:• Fall Yard Sale• National Night Out

2015 Plans:• Spring & Fall Yard Sales • National Night Out • Golf Tournament (If there is enough interest)• Additional community events as identified

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Committee Highlights: Community Relations

National Night Out

Pictures

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Committee Highlights: Neighborhood Watch/Block Captains

Function: • Empowers homeowners to recognize criminal &

suspicious activity in community • Acts as liaisons between Board & homeowners,

disseminating and/or collecting urgent information

2014 Accomplishments:• Monthly Neighborhood Watch newsletters • 2014 Annual Meeting Flyer

2015 Plans:• Maintain contact with police• Continue distribution of pertinent information to

homeownersImportant Police Phone Numbers

NON-EMERGENCY: 748-1251EMERGENCY: 911 19

Budget ComparisonIncome 2014

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2014 2015Actual Budget Budget

IncomeCollection Fees

Attorney Fees $ 2,690 $ 2,000 $ 2,000Interest 79 150 125

Collection Fees - Other 642 1,700 600Fine Income 300 0 0

Total Collection Fees $ 3,712 $ 3,850 $ 2,725

Annual AssessmentsBuilders $ 971 $ 600 $ 600Homeowners 57,953 60,000 63,750

Total Annual Assessments $ 58,925 $ 60,600 $ 64,350

Reimbursement from Developer $ 0 $ 3,000 $ 3,000Interest from Money Market 0 50 50Disclosure Packages 0 400 400Total Income $ 62,636 $ 67,900 $ 70,525

Budget ComparisonExpenses 2014

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2014 2015

Actual Budget Budget

ExpensesSecurity $ 146 $ 0 $ 150Total Playground 0 28,130 $ 28,150

Total Accounting & Clerical 6,000 5,000 6,000Misc Assistance 0 4,000 4,000Software 0 200 200Allowance for Bad Debt 6 200 200Total Administration Expenses $ 2,177 $3,010 $ 3,810

Total Business Licenses and Permits $ 170 $ 185 $ 185Insurance Expense 2,040 2,100 2,100Total Landscaping 19,405 26,750 26,400Legal Expenses $ 13,232 $ 12,000 $ 12,000

Total Maintenance Expenses $ 0 $ 1,200 $ 300Uncategorized Expenses 0 200 50Total Committees 1,010 1,450 1,650Total Utilities 1,857 2,000 2,000

Website & Internet 230 200 600

Total Expenses $ 46,272 $ 86,625 $ 87,795

Balance SheetDecember 31, 2014

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AssetsCurrent Assets

Checking/SavingsPetty Cash $ 100BSV Checking 7,524 BSV Money Market 58,188

Total Checking/Savingss $ 65,811

Accounts Receivable -252

Total Assets $ 65,560

Liabilities and EquityEquity

Retained Earnings $ 48,856 Net Income 16,703

Total Equity $ 65,560

Total Liabilities and Equity $ 65,560

Public Outreach & CERT Coordinator

Ms. Sherri Laffoon, VPEM

Community Emergency Response Team(CERT)

[email protected]

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Stoney Glen South (web site)

Stoney Glen South(Web Site)

Provide resources to assist you, neighbors and your SGS community.

Categories

Calendar Association Documents Home Owners Resources FAQ Contact Us information

Quick Link - Home Improvement

Applications- Covenants &- SGS Next door site

Website

http://www.stoneyglensouth.org/

Email: [email protected] Office# 804-715-9343

http://www.stoneyglensouth.org/


Next-door

free, private social network for you, your neighbors and your community.

Categories

Classified Crime & Safety Documents Free Items General Lost & Found Recommendation Post events

Website

https://stoneyglensouth.nextdoor.com/news_feed

Next-door (web site)

https://stoneyglensouth.nextdoor.com/news_feed/

New Board Member Nominations & Election

• Vacancies– 2 vacancies filling 2-year term

• Time commitment– 2-hr monthly meeting– 3-5 hrs outside of monthly meeting depending on

position and requirements• Board Members continuing:

– Wayne Wright (currently Vice President)– John Racer (currently Director & Covenants Chair)– Michael R. Forinash (currently Treasurer)– Edna Willis (currently Recording Secretary)– Edward Burgos(currently Director & Maintenance

Chair)• Nominees from the floor for TWO openings

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Election Results

• Members re-elected for a two-year term– TBD– TBD– TBD– TBD

• Member elected for a one-year term– TBD

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2015 Board Projects

• Front Entrances– Extend fence/grass at Timsbury Pointe (working)– Add water/power/irrigation at Timsbury (when

easement issues are resolved) – Extend fence at Baltustrol (working)– Power wash fence to remove Algae

• Administration– Continue contracts for Administration and

Groundskeeping• Communications

– Send out information through Next Door Site• Playground

– Install shelter at Playground (working)

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• Know rules and bylaws • Communicate with other homeowners• Stay involved• Get approval before you make changes to your

home• Pay your dues on time• If you’re fined, accept it and pay• Run for a position on the board• Expect the best from your HOA

Tips for Dealing With Your Homeowners' Association

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Questions and Answers

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