steps to sustainability how is your team functioning for you & your consumers? jane h. soukup...

Steps to Sustainability

How is your team functioning for you & your consumers?

Jane H. [email protected]

mailto:[email protected]

Training Outcomes

1. Reflection: Are we working toward our vision and being good to each other?

2. Determine at least 5 sustainability factors that will help us move forward as a team.

3. Predict barriers for sustainability factors.

4. Develop interpersonal skills / team dynamics.

5. Have Fun.

Sustaining Morale: Scavenger Hunt - Door Prize

45 seconds to locate the following & prove it….

Sustainability is a vision of the future which is:

• Community oriented

• Inclusive of all members

• Long-term

• Acknowledging of linkages

• Measurable

Adapted from: Maureen Hart, Hart Environmental Data www.subjectmatters.com/indicators/

CTT REFLECTION

• 1st - Individually complete the CTT rating scale (see handout).

• 2nd -Create group chart indicating a high and low item from each group member using small post-its (write #1-7). Look for themes – discuss & present to lg. group.

Adapted from: www.re-aim.org

Highs Lows

-REACH-

1. How confident are you that your community transition team is successfully impacting your target population regardless of race/ethnicity, gender, age, or SES?--Are the kids and adults that you hope to impact reflective of your community?

--Is your team composition reflective of your

community (e.g., services/businesses/families)?

--Is there a population of learners that are not as involved as other?


-EFFECTIVENESS-

2. How confident are you that your team is achieving your team’s vision and goals?

3. How confident are you that your transition team is addressing barriers that come up?


-IMPLEMENTATION-

4. How confident are you that the transition team goals are delivered by a variety of members representing a variety of positions and levels of organizations?

a. Do you have shared responsibility or does most of the work fall to

1-2 key members?

b. When actions are planned, are clear assignments made and

accepted?

c. Do individuals feel that they can try new things, risk failure?

d. Are difficult issues openly worked through or are conflicts avoided?Adapted from: www.re-aim.org & Bens, I. (2005) Facilitating with ease! Jossey Bass: San Francisco, CA

http://www.re-aim.org/

Adapted from: www.re-aim.org & Bens, I. (2005) Facilitating with ease! Jossey Bass: San Francisco, CA

-MAINTENANCE-

5. Are goals & objectives clearly understood and accepted by all CTT members?

6. How confident are you that the transition team with produce lasting benefits for young adults with disabilities?

7. How confident are you that your CTT will be around for 6 months, 1 year, 5 years (rate each)?

http://www.re-aim.org/

CTT Reflection - Group Time - Reports

strengths

concerns

• Create projects that are based on demonstrated need in the

community

• Have efforts that are effective & viewed as effective (goals and

activities are achieved)

• Engage in public relations to keep our issues visible

• Secure more long-term funding

Adapted from: Center for Civic Partnerships, Sustainability Toolkit: 10 Steps for Maintaining Your Community Improvements. Public Health Institute 2001

Sustainability Factors

What does your team need to keep going…

• Build upon established activities

• Initiate projects that also help other organizations fulfill

their missions

• Obtain resources to generate success

• Include a training component so that the team can train

others (groom new leaders)

• Build the capacity of the community



• Maintain continuity in staff

• Make evaluation a priority

• Make sure activities fit the team’s vision

• Give awards/recognition to key individuals & organizations

• Focus on the communities assets

Adapted from: Center for Civic Partnerships, Sustainability Toolkit: 10 Steps for Maintaining Your Community Improvements. Public Health Institute 2001

• Develop new ideas

• Use effective communication skills among team members

• Create new partnerships among businesses & service orgs.

• Keep up morale / enthusiasm

• Make changes in policy

• Stick to time tables – projected dates

• Maintain head countAdapted from: Center for Civic Partnerships, Sustainability Toolkit: 10 Steps for Maintaining Your Community Improvements. Public Health Institute 2001


1st - Individually complete sustainability factors activity (see handout).

2. Create group chart that indicates * and x for each item (1-21).

1.

2.

3.

4.

Do well Needs work

5 0

1st - After discussing the * and x issues within your team, determine at least 5 sustainability factors (brainstorm new issues as well) that need to begin or continue for

your CTT to sustain it’s vision.

1.2.

Share factors with large group.

Do these match up with your initial reflection?Reach, Effectiveness, Implementation, Maintenance

Sustainability Factors - EXAMPLES

Mohave Maze: Communication

Determination (very confident about)

Membership

Enthusiasm

Knowledge

Awareness

Employer commitment and agencies

Changing quality of life

Expanded opportunities

Variety of resources

Mentoring

Funding

Barriers to Sustainability

Thinking backwards can be a good thing!

• What could go wrong?

• How would I make something go wrong?

• Changing the question from what to how puts people’s brains in a different quadrant. This process may produce answers:

– Not as obvious in the 1st place– Greatly improved answers or, – The best answer that wasn’t even considered.

Adapted from: The Innovative Brain: New & Improved, Jack Hipple Innovation – TRIZ, Predictive Failure Analysis

Barriers - EXAMPLES

Mohave Maze and SunnyVail:Change of leadership

Clarity

Not following through

No consistency

One or two not doing their share

Personalities (narrow minded, opinionated people)

Too fast

Language barrier—grant to transition team

Lose commitment

Lose key players/team members

Lack of follow-through

Inability to bring new partners on

Don’t foster good P.R. to get funding

Demands and pressures of current jobs/too busy

SUSTAINING… YOU

Meeting Skills Self-Assessment Activity

Meeting Skill

Frequently do thisNeed to do more of this

Compare answers to find areas that the team as a whole should be working on.

Adapted from: The Handbook for SMART School Teams

Copyright 2002 National Educational Service

4 - Performing 1 - Forming

3 - Norming 2- Storming

Supportive

Resourceful

Flexible

Open

Effective

Testing

Polite

Impersonal

Watchful

Guarded

Getting Organized

Developing Skills

Establishing Procedures

Giving Feedback

Confronting Issues

Infighting

Controlling Conflicts

Confronting People

Opting Out

Feeling Stuck

Team Development Model

Sustaining Leadership

• Develop a succession plan for either an emergency or planned leadership transition ensures the vitality of strong partnerships over time.

• Planning for leadership transition encourages a broader look at organizations. For example, groups may experience increases in organizational capacity from cross training and developing a clearer analysis of current member’s strengths and challenges.

Adapted from: PND Philanthropy News Digest, The Sustainable Non-Profit. Philanthropy's Role in Success Planning: How Funders Can Assist Grantee Organizations in Preparing for Leadership Change by Tom Adams and Kim Moore.

Moving Ideas Forward Despite the Odds

HOW DO WE DEVELOP TENACITY?

• Tell a compelling story

• Surround yourself with “tenacinators”

• Draw new thinking into the flow via wide reading and diversity of backgrounds

Adapted from: The Innovative Brain: New & Improved

Those “OTHER” PeopleManaging Disagreements

• Be impeccable with your word. Do what you say you will do. Colleagues will learn that you are on the up & up. This is especially important when times are tough.

• Don’t take anything personally. Attacks are usually a mirror of some unresolved issue that the attacker is dealing with themselves.

• Makes No Assumptions. When we assume we are usually working with the data in our mind that is often incomplete or wrong. This can easily lead to conflict. Be willing to clarify.

Adapted from: The Innovative Brain: New & Improved, Agreements to Manage Disagreements: The Four Agreements and Conflict Management.

Revisiting Ground Rules

•Be brief and to the point

•Make you point calmly

•Keep an open mind

•Listen without bias

•Understand what is said

•Avoid side conversations

See handout for additional ideas.

Writing Sustainability Goals

• 3:15 – 4:30 (GROUP WORK)

• Write 3 sustainability action plans

• Develop as team on paper or computer – SAVE to USB

• Refer to sustainability factors, barriers, interpersonal / team dynamic issues that we discussed – can create goals and action steps from any of these.

Good action steps translate broad, long term goals into prescriptions for change.

S.M.A.R.T

• Specific

• Measurable

• Attainable

• Relevant

• Time-bound

Adapted from: ?

Sustainability Goal for Gila County Engaging in public relations to keep our issues visible.In order to sustain our Community Transition Team…….What needs to take place immediately – within the next monthWhat needs to take place down the road? – within the next 3-6 month

3.Publicity

Action Step Who By When What’s the Outcome? How do we Know it’s Working?

1.Set up monthly meetings

Chandra Reminder: 1 week prior

People attending meeting—January 28th

2.Invite--parent--VR--Probation officer--Jennifer--Jr/Sr students--Chris Martin--Mike

(Chandra,Sharon)Sharon (parent,

VR, students, Mike)

Chandra-all students

(Probation?, Chris)

Carol—Phelps Dodge

One month before

We (3 of us) will have a pre-meeting for 1st meeting--attendance

Chandra will invite Copper Country News

3rd/4th meeting—when organized better

News articles

4.Pre-meeting to set up agenda

ChandraCarolSharon

Jan 14 Plan agenda

Phoenix VisionariesSustain relationshipsIn order to sustain our Community Transition Team…….What needs to take place immediately – within the next monthWhat needs to take place down the road? – within the next 3-6 month

3.Activities—for them to attend and participate in their activities


1.Sustaining relationships—evaluate their needs

Core team 3/20/08? Get feedback

2.Awards/acknowledgements/ letter of appreciation

Core team 3/20/08?

Core team On-going

4.Invite employers to demonstrate and talk to students

Sustainability Goal 2: North west ValleyFunding (Secure long-term funding)In order to sustain our Community Transition Team…….What needs to take place immediately – within the next monthWhat needs to take place down the road? – within the next 3-6 month


1.Research non-profit –vs- foundation

2.Identify system and determine key players

steps to sustainability how is your team functioning for you & your consumers? jane h. soukup...

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