step-by-step guides to strategic media relations by hoem seiha
TRANSCRIPT
![Page 2: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/2.jpg)
Session 1
Pre-Learning Test You are given 20 minutes to take a pre-test on general understanding of Media Relations. You’re not allowed to cheat in any form during this test. The test is only intended to measure your knowledge about the whole subject, and it does not affect your scores. Return your paper to the committee upon your completion.
![Page 3: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/3.jpg)
Work individually: 1. What is Media Relations?
2. What are the importance and roles of Media Relations?
3. What are the main activities of Media Relations?
4. What are the differences between Public Relations and Media Relations? Describe the main activities of Public Relations.
5. For your own perspectives, between Public Relations and Media Relations, which one is most effective for your organizational advocacy campaigns?
Pre-Learning Test
![Page 4: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/4.jpg)
The primary goal of Media Relations is to garner positive publicity for an organization’s mission, policies, and practices.
Media relations refers to the connection between an organization and journalists.
Public relations extends beyond the media to the general public.
Understanding of Media Relations
![Page 5: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/5.jpg)
Media Roles & Social Influences
![Page 6: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/6.jpg)
Media refers to newspapers, magazines, radios and televisions as a whole. They bring information to the public (audiences) within a society, country or the whole world based on their reach capacity.
Understanding the Media
![Page 7: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/7.jpg)
The role of media has become one way of trading and marketing of products and prejudices. The media claimed to be governed by righteousness and equity, but greed and self-aggrandizement has poisoned its virtues. Media is in charge of major roles in providing : 1. information 2. education and advocacy 3. entertainment 4. advertising 5. correlation of parts of society
Roles of Media
![Page 8: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/8.jpg)
Media brings information such as fire, change of fiscal policy of the government, upcoming election, etc., to the public.
Information
![Page 9: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/9.jpg)
Education and Advocacy
![Page 10: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/10.jpg)
Entertainment
![Page 11: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/11.jpg)
Advertising
Advertising is most common in any kinds of media. Because media is the central information disseminators, advertisers buy space on newspapers, time on TVs or radios, etc., to bring their marketing messages to the their audiences.
![Page 12: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/12.jpg)
Correlation of parts of society refers to the interpretive or analytical activities of the media. For instance, if you know from the media that the government passes a law against network marketing, you’re not likely to get involved in it.
Correlation of Parts of Society
Troop mobilizations after election cause public concern.
![Page 13: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/13.jpg)
Media influences the ways of thinking of the people. and change particular behavior of the population within a society from one point of view to another. For most of corporate entities, they use media to achieve their campaigns by applying awareness program and educate and advocate people about their products, services, and other programs. By doing so, media can change public opinions, urge policy-makers to adapt or change policies, warn the public of something that might impact on them.
Influences of Media
![Page 14: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/14.jpg)
For instance, stories concerning an increase demand of housing will urge property investors to build new borei houses to cater to the rising need.
Influence on Policy
![Page 15: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/15.jpg)
Change of Perception
VS
![Page 16: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/16.jpg)
Work individually. Answer the following questions:
Red Bull has existed and predominated Cambodian market for many years. Recent existence of Bachhus has taken a big market share from Red Bull, though Red Bull is believed to have better quality and taste.
1. What strategies has Bachhus applied to gain a big market share from Red Bull in Cambodia?
2. Why people change their perception of traditional energy drinks (with more sugar) to light energy drinks (less sugar)?
Case Study: Red Bull Vs Bachhus
![Page 17: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/17.jpg)
Types of Media
![Page 18: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/18.jpg)
Media have been changing faces throughout the history. Long time ago, the westerners first printed newspapers. Now, there are many types of media (print, broadcast, online, social, etc.) coming to serve and change the face of the world. There major types of media in Cambodia:
Print media, broadcast media, online media (including email), social media, and mobile SMS
Types of Media
![Page 19: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/19.jpg)
Print media is most common in Cambodia. Print media outlets are newspapers, magazines, newsletters, and other periodic publications.
Access to print media is limited, usually popular in the urban areas like Phnom Penh.
Print Media
![Page 20: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/20.jpg)
Popular and widely read by urban population, especially in Phnom Penh, are daily
newspapers with circulation of 5,000 to 18,000.
Getting low readership are periodic magazines, usually only population in the urban areas, because of too many magazines coming. The
circulation is around 1,000 to 5,000.
Print Media Stats
![Page 21: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/21.jpg)
Most of professionals and business people read the
Phnom Penh Post.
Many newspapers are getting less public confidence
because of its unbalanced reporting and political bias, and lack of innovation and changes.
Over 100 is the number of newspapers in Cambodia.
Did You Know?
![Page 22: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/22.jpg)
Broadcast media refers to media outlets that broadcast news and other messages via TVs and radios. Such media outlets are Hang Meas HDTV, RFI Khmer, Apsara TV, etc.
The reach of TV is great regardless of rural or urban areas. The reach of Radio is only inside and around the areas of broadcasting.
Broadcast Media
![Page 23: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/23.jpg)
98% of the households in Phnom Penh has TV.
73% of the households in Kampong Cham has TV.
65% of the households in Battambang has TV.
Statistics was in 2010.
TV Stats
![Page 24: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/24.jpg)
77% of Cambodian youths are TV viewers.
87% of Cambodian youths watch international
film programs on TV.
65% of Cambodian youths watch Khmer film
series on TV.
Did You Know?
![Page 25: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/25.jpg)
Online media refers to any media outlets that provide news on online platforms such as Phnom Penh Post online, DAP online, and email dissemination system platforms such as Gmail.com or Yahoo.com.
The reach of online media is generally within and around the urban areas and among only the highly educated population.
Online Media
![Page 26: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/26.jpg)
2.7 million is the number of Cambodian Internet users estimated by the end of 2012.
Did You Know?
![Page 27: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/27.jpg)
Email is the use of electronic means to deliver the message across the country and continents. The reach of email in Cambodia is only among the highly educated population.
It’s estimated that around 100,000
people use email for communications.
Around 50,000 people open emails
frequently.
![Page 28: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/28.jpg)
742,220 is the number of Cambodian people using Facebook (5% of the whole population) by the end of 2012.
Facebook Stats
![Page 29: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/29.jpg)
1 million is the number of Facebook users estimated by 2013.
Did You Know?
![Page 30: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/30.jpg)
44,071 is the number of frequent LinkedIn unique visitors in Cambodia.
LinkedIn Stats
![Page 31: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/31.jpg)
19.6 million is the number of mobile subscriptions in Cambodia.
Mobile & SMS
![Page 32: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/32.jpg)
Building Relationship with the Media
Session 2
![Page 33: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/33.jpg)
Relationship with the right persons in the media accounts for the success for media relations and PR plans. Building a good and strong relationship with the media is a professional process, not involved in entertaining meals and drinks, by providing them information and opportunities to interest their readers and audiences. There are some practical guides regarding building strong relationship with the media.
Relationships with the Media
![Page 34: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/34.jpg)
Try to understand what are the best media outlets that can achieve your media coverage planning. Media stands on the middle of your organization and the public, so make sure your story pitches go with the media outlets you’re going to build relationship. For instance, real estate related news stories are newsworthy for Phnom Pen Post, CNC TV, Hang Meas HDTV, etc. Corruption related stories are newsworthy for Radio RFA and Radio VOA, but not for DAP news online.
Identifying Your Media
![Page 35: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/35.jpg)
Try to identify the persons with the right power that can decide to or not to run your news stories of your organization. Recommended persons to build relations with are:
Editor-in-Chief – one who’s in charge of the whole newspaper or magazine
Section Editor – one who’s in charge of a certain section of the newspaper or magazine
(Section) Reporters – ones who’re in charge of collecting and reporting the news stories for a newspaper or magazine
Identifying the Right Persons in the Media
![Page 36: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/36.jpg)
Offering news pitches, news stories, or editorials produced by your organization is a way to build good relationship with the media. Since sometimes newspapers, magazines or TV outlets are stuck by a lack of stories to run on their outlets, your offers should help them a lot. They won’t forget you when you frequently offer them your news stories. However, if you produce a stories for them, be sure to do professionally in accordance with the standard of journalism.
Offer News Pitches
![Page 37: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/37.jpg)
News reporters need human voices to fill up their news stories – this makes their stories sound stronger. For a success of media relations campaign, offer an access for reporters to reach your executives who can provide information the reporters needs for their stories.
Offer Access to Executives
![Page 38: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/38.jpg)
A way to build and attract the media is to specialize a news beat (such as real estate) for the news media. When reporters think of writing, for instance, a story on real estate, they will come to you.
Specializing a News Beat
![Page 39: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/39.jpg)
Provide media kits such as quarterly or monthly newsletters, monthly reviews, or press releases can be a good way to maintain relationship with the media. If your publications contain newsworthy information for the reporters to cite as references, they will enjoy and also enthusiastically wait for your later publications.
Offer Publications
![Page 40: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/40.jpg)
Social, business or public events and workshops, exhibitions, etc., are a good place for PR practitioners to meet reporters from many media outlets. Below are some tips to build media lists at the events or workshops:
Try to attend these kinds of events and workshops that related to your organizations’ news beats.
Drop your name cards at the registration desk of the events or workshops
Ask reporters you meet for their business cards, and list them in your contact lists of media.
Notice if there is an PR email sending to a list of media, don’t forget to check the CC section. If there is a CC attached, copy those email and save it in one of your lists.
Send them your periodic publications or invitation to media conferences.
Building Media Lists
![Page 41: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/41.jpg)
Don’t ignore email. It’s cheap, fast and convenient. Once you have built lists of media outlets, group them accordingly. Use email to send your publications and press releases, periodic reviews, editorials, and several other articles that newspapers or magazines can cite or totally run them on their newspapers.
Emails as Communication Means
![Page 42: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/42.jpg)
Making Media Pitches
Session 3
![Page 43: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/43.jpg)
Media pitch – a direct communication to a writer, reporter, blogger or editor via email or telephone to convince him to write a story of your organization.
A good media relations practitioner can pitch a story of his organization and interest the news writer who are likely to write the suggested story.
Making Media Pitches
![Page 44: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/44.jpg)
Step 1: Pitch a story (create a story idea) that brands or promotes your organization professionally without using promotional messages.
Step 2: Prepare a letter to editor (or directly to news reporter) stating why the story matters and why it’s newsworthy for the audiences.
Step 3: Talk to the editor (directly to news reporter) about the story idea. Once he says he want to see the idea in details, you can send him the letter to him via email.
Step 4: Follow up the story idea by phone call or via email communications with the editor or reporter.
Step 5: Facilitate the information needed for the story such as executive interview, factsheet, newsletter, etc.
Steps in Making Media Pitches
![Page 45: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/45.jpg)
A story pitch is a story idea (a narrower topic) covering a specific angle about a broad topic. A story pitch has a topic and its controlling ideas. Example:
diabetes prevalence increases among middle-age Cambodians
Fast Foods are getting popular among Cambodian urban population
A Story Pitch
![Page 46: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/46.jpg)
Nonprofits that are featured in media stories share their story with their audience without paying for advertising space, graphic designers or printing costs. While there is no guaranteed method for gaining a media attention for a nonprofit, there are several techniques that can make a nonprofit’s pitch more marketable for media coverage, or a simple mention in a news story.
Pitch – It’s an Editorial Job
![Page 47: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/47.jpg)
Step 1: Identify the areas of interest of the media outlets.
Step 2: Think of relating your organization’s story with the areas of media interest.
Step 3: Or if possible, discuss with the reporters over how to make the story newsworthy for the media.
How to Pitch a Story
![Page 48: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/48.jpg)
If you’re working to promote a property management company using media relations strategies, think of these themes for media to cover your stories.
New approach to investing in serviced property
Update of serviced apartment market
Update of serviced office space market
Vtrust achieves 95% of office occupancy rate
Etc.,
Example of Story Pitches
![Page 49: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/49.jpg)
Study an example of a story pitch:
Vtrust achieves 95% of office occupancy rate
“Vtrust” is a topic.
achieves 95% of office occupancy rate” is a controlling idea.
Vtrust is involved in the story.
Vtrust’s executive will have voices in the story
Direct Pitch
![Page 50: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/50.jpg)
Study an example of a story pitch:
Entrepreneurs attach integrity to business success
“integrity” is a topic.
“Entrepreneurs attach... to business success” is a controlling.
Entrepreneurs involve in the story.
Vtrust’s executive will have a voice in the story.
Indirect Pitch
![Page 51: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/51.jpg)
A story that might be interesting for some professional newspapers might not be of the interest at some TV. So the areas of interest for broadcast media are different according to their expertise and censorship by the government, etc. For example, a story about human right violation is well suited with VOA, RFA, RFI, but not suitable for almost the rest of other radio or TV outlets.
Pitch for Broadcast Media
![Page 52: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/52.jpg)
These two TV outlets are fond of business and economic stories like any industry, real estate, foods, etc.
However, all TVs in Cambodia is non-neutral and has a tendency to the ruling party, hiding some of the true stories about those issues behind.
Hang Meas HDTV, CNC News
Sensitive stories are not broadcast on TVs
![Page 53: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/53.jpg)
Among print media outlets, Phnom Penh Post (Khmer & English) is now becoming most popular in Phnom Penh and throughout the provinces for its fairness in reporting sensitive stories, economic and business stories alike. Phnom Penh has several sections that serve different group of people with different interests. Such sections: Local – focusing on crimes, human rights violation, politics, and many other
issues Business – focusing on business and economic sectors Real Estate – focusing on real estate and property sectors Lift – focusing on youth issues and entertainment Sports – focusing on sports 7Days – focusing on features of prominent people and entertainment Special Reports – focusing on special events, happening and stories with
in-depth analyses.
Print Media
![Page 54: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/54.jpg)
![Page 55: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/55.jpg)
![Page 56: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/56.jpg)
![Page 57: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/57.jpg)
There are few online media outlets in Cambodia, but most common online media are Phnom Penh Post, Raskmey Kampuchea, Kosantepheap, DAP News, and others that are not so popular.
Raskmey Kampuchea – reporting on general issues
Kosantepheap – reporting on general issues
DAP News – reporting on general issues
Online Media
![Page 58: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/58.jpg)
Pay-as-you-go, email delivery service whose reach is up to 45,000 email addresses is most common for updates of trainings, events, and jobs and some of notifications of special events. For delivery of sensitive information like human rights violation or political issues, the service providers do not offer.
However, you can own your own email system to achieve your media campaign at low costs.
Emails & SMS
![Page 59: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/59.jpg)
1) Work individually.
2) Time allowed for this test is 20 minutes.
Instruction: Think of a story idea that relates to your own organization and suggest a pitch for the media to cover that story for you. Tell what the story is about, how this story is interesting for the media to cover up their publication. Write your ideas down.
3) After you finish, hand your paper to the trainer.
Session 4: Test 1
![Page 60: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/60.jpg)
Organizing Public and Media Events
Session 5
![Page 61: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/61.jpg)
Event is one of the strategies to get your company’s stories covered in the media. However, planning an event to attract the media isn’t an easy task. There are some practical experiences to make it attractive:
Create an event that relate to the media’s areas of interest (such as opening, briefing on new report, special public event, etc.).
Create story ideas that reporters can use to write their stories for their newspapers.
Prepare press kits (review, press release, speech, factsheet, newsletter) to help them find necessary information.
Organizing Public and Media Events
![Page 62: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/62.jpg)
1). Identify your organizational objective of the event you’re going to hold.
For an organization, whatever event is a good way to bring certain group of people, public and media in in order see what’s going at your organization. However, not all events can attract the attention of the media, and the coverage could be kind of promotional. To achieve that, you have to identify a clear objective of your event and think of how to create your event attractive to the media by creating possible story pitches to suit different media.
Process of Creating an Event
![Page 63: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/63.jpg)
2). Relate your event to a story pitch of the media.
By pitching news stories within your event, media reporters become interested in it and will set aside other tasks to attending your event for possible coverage. For instance, if your event is the “Grand Opening of Park Café’s new outlet” (restaurant chain), then you should make a pitch that suggests restaurant industry is growing in Cambodia, as example set by the expansion of Park Café.
Process of Creating an Event (cont.)
![Page 64: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/64.jpg)
3). Work with the speakers/presenters
Now you have a story idea that the media are hunting for. However, you have to talk to your speakers of the event and provide them what should be raised at the event. Talking about many things without a clear objective only makes news reporters boring and find it uninteresting.
Process of Creating an Event (cont.)
![Page 65: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/65.jpg)
4). Create an agenda for the event
Creating an agenda for the event makes the news reporters know clearly where/when the event is to be hold, what the event is about, what speeches or what topics should be of their interest for the stories they’re going to write, or who are of their targets for the news reporting.
Process of Creating an Event (cont.)
![Page 66: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/66.jpg)
5). Assign teams for the event
No team, you cannot make the event go smoothly. So assign people of your team the duties and responsibility of each tasks in the event (like facilitator, MC, registration officers, etc.)
Process of Creating an Event (cont.)
![Page 67: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/67.jpg)
6). Create media invitation and media kits
Write an advisory to the media, press release, speech of the president, factsheet, review if necessary. Burn it on a CD or print in handouts. You can send these tools to the media prior to event, except speech.
Process of Creating an Event (cont.)
![Page 68: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/68.jpg)
7). Plan the budget for the event
Without budget, you can’t host an event. Plan the budget and submit a proposal to the management to approve. Here, the proposal should be attached with an event plan (including agenda), media plan (including media advisory and media list of attendants).
Process of Creating an Event (cont.)
![Page 69: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/69.jpg)
8). Book a venue for your event
Once your proposal is approved, you can proceed the next step of booking a venue for your event. Prepare all what you need for the day to happen. Be careful! Poorly-prepared event can cause your event out of control.
Process of Creating an Event (cont.)
![Page 70: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/70.jpg)
9). Keep everyone involved in the event informed
Once your proposal is approved, you can proceed the final step of holding an event. Make an invitation and alert them in advance. The event is full of joy when everyone of the people involved in the event come.
Process of Creating an Event (cont.)
![Page 71: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/71.jpg)
It’s always eventful at the day of the event. Participants and media start to arrive, and registration become busy, while distinguished guests are anticipated by you.
At the time of start, of course, opening starts and speech delivery follows. Media starts to questions. And if no questions from the media, your event is likely to be out of interest for the media.
On the Event Day
![Page 72: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/72.jpg)
Producing Media Kits
Session 6
![Page 73: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/73.jpg)
There are several media kits used at the event or without the event.
Press release – normally used when there’s an event
Speech – normally used when there’s an event (rarely used in non-event but still in special case like immediate press release or special occasion)
Factsheet – can be used in many occasions
Newsletter – usually delivered periodically (monthly, quarterly, or yearly)
Review – just like newsletter but shorter and with detailed information on specific areas of interest.
Media Kits
![Page 74: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/74.jpg)
Press release is a piece of information about something of or relating to an organization. A press release is used to pitch the media so that reporters or editors might be interested and cover on that in their publications. Examples of press release is a release telling about “grand opening, joint venture agreement, new data release, etc.”
How to Write a Press Release
![Page 75: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/75.jpg)
A news release has the following elements:
1. Company name (and logo)
2. Headline (sometimes also subhead)
3. Issue date
4. Lead (the first few sentences)
5. Body (details of the story)
6. Conclusion (not mandatory)
7. Editorial notice (editor’s note)
8. Media Inquiry Contact
The Basic Elements
![Page 76: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/76.jpg)
Sam
ple
: Ele
ctro
nic
Ne
ws
Re
leas
e
Company name
Headline lead
body
Editor’s note
Media Inquiry Contact
Company & Issue date
![Page 77: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/77.jpg)
Sample: Email-Based News Release
Headline
Company & issue date
Attached e-release
![Page 78: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/78.jpg)
Headline – It’s the subject line (the title of the news release). Either it’s electronically used or printed on the paper, headline nature is still the same. Write it concisely but meaningfully. A good headline of a news release should convince news writers or editors to get it published. It should:
Capture the news writers/editors’ attentions
Summarize the overall content of the release
Writing a Headline
![Page 79: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/79.jpg)
Be short.
Be straightforward, not misleading.
Not be promotional.
Not include company’s name (except some cases).
Use simple words.
Comply to style guides.
Not be written in BLOCK.
Be capitalized or lowercased.
Writing a Headline (Cont.)
![Page 80: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/80.jpg)
Too long
More than a Hundred Buyers Queue for the Arrival of iPhone 4S in front of iOne at Canadia Tower from Morning until Evening
Acceptable
Hundreds of Buyers Queue for iPhone 4S Arrival at iOne All Day
Example: Length
![Page 81: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/81.jpg)
Non-Standard
Apartment and Office Realty Revenues Are Expected to Rise Up in the Upcoming Years.
Standard
Apartment, Office Realty Revenues Expected to Increase Next Years
Example: Style
![Page 82: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/82.jpg)
Since lead is the first line(s) of the news release, it should be short, summarizing the overall content of the release. An effective lead should:
Capture the news writers or editors’ attentions
Reveal the overall meaning of the release content.
Provide a brief of the “5 Ws” and the “H”.
Not run more than 5 lines (best, 50-80 words)
Not exceed 2 sentences
Writing a Lead
![Page 83: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/83.jpg)
Not Effective: Too long, poorly structured, delayed lead
In time of ASEAN Integration over the next few years, free market is open to this community and foreign investors have already looked to invest in the country. Cambodia will no doubt improve many economic sectors. For instance, Cambodia’s apartment and office realty revenues are predicted to grow by the next years, said industry leaders at the economic review session yesterday.
Example: Lead
![Page 84: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/84.jpg)
Effective: Concise, immediate lead, well-structured
Apartment and office realty revenues are predicted to grow by the next coming years, as bolstered by ASEAN Integration when foreign investors have already looked to invest in the country, industry leaders said at the economic review session yesterday.
Example: Lead (Cont.)
![Page 85: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/85.jpg)
The body of a news release provide details of the headline of the release, narrowing down the points in an inverted pyramid style. An effective body should:
Provide details of the subject matters
Answer to the “5Ws” and the “H”
Include the intended messages
Include background information
Include supporting elements such as human quotes from involved individuals, figures, statistics, factual information
Writing a Body
![Page 86: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/86.jpg)
Ex
amp
le: B
od
y
![Page 87: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/87.jpg)
Even if the conclusion is not always necessary for a news release, sometimes writers use it to leave a special message for the readers so that the readers are drawn by it at last. An effective conclusion should:
Briefly restate the lead (in a far different way)
Leave a message for the readers to consider
Urge for an action
Not run more than 5 lines (best, 50-80 words)
Conclusion (Not Mandatory)
![Page 88: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/88.jpg)
Writing News Stories
![Page 89: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/89.jpg)
Prewriting is the first step of all writing activities. It includes the followings:
Defining recipients (clients or potential clients)
Choosing an email campaign
Brainstorming
Gathering information
Outlining the content (of a campaign)
Choosing a format & design style
Prewriting
![Page 90: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/90.jpg)
Audiences are the first priority to consider before writing a news story. To succeed in your writing, define for whom the stories are intended. Such considerations are demography (age, gender, living standard, occupation, location, etc.), old or loyal clients, potential clients, preference, etc.
Defining Audiences
![Page 91: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/91.jpg)
Example 1
![Page 92: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/92.jpg)
Example 2
Corporate Internet Package: $90 - $300
Unlikely
Retail user
![Page 93: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/93.jpg)
Now that you’ve got the ideas of story, the next step is to think briefly about what information should be included in the your story. Remember the “5 Ws” and the “H” for brainstorming techniques.
5 Ws: What, where, when, why and who
The H: How
Brainstorming
![Page 94: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/94.jpg)
Example: Event
Press Release Event name
What’s the event about?
Event location
Who presides the event?
Starting & lasting time
Who organizes/
Hosts?
Who are invited?
![Page 95: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/95.jpg)
You’ve come up with the all the ideas of what to write in your email marketing message, and the next step you have to take is to gather all the information you have listed in the brainstorming process. Think of resource persons who share the responsibility of providing you the information regarding the what you’re going to write. Sometimes, you have to sit your marketing counterparts, upline managers, CEO down for the information.
Gathering Information
![Page 96: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/96.jpg)
Gathering Information can be done by:
Desk Review
Use computer and internet (for electronic materials)
Find print materials (brochure, flyer, etc.)
In-Person Interview
Meet marketing counterparts, upline managers and CEO for the interview
Clients (for newsletter only)
Information Gathering Approaches
![Page 97: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/97.jpg)
An effective interview should be planned in advance. A list of questions should be established. Here are the tips:
Choose what to write about
Generate a list of questions (what, where, when, who, why, how)
Determine who should be interviewed
Make appointment with the resource
Interviewing Tips: Question List
![Page 98: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/98.jpg)
Sam
ple
: Qu
est
ion
nai
re
![Page 99: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/99.jpg)
A good interview is better done with a good communication and closeness between the interviewer and interviewee. Here are some tips:
Warm up – start the conversation by a warm-up.
Let him know why you need the information.
Ask him according to question list, but be flexible with the unexpectedly told pieces of information
Think of pop-up questions and follow up
End the interview with a full of information
Interviewing Tips: Interviewing Process
![Page 100: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/100.jpg)
News –sometimes called “news story” – is mostly published on newspapers, magazines or other online media. A news story tells you about something unusual happening around you. Like a news release, news story has to answer the “5Ws” and the “H”. A good news story should:
Answer the “5Ws” and the “H”.
Be narrowed down in “inverted pyramid” style
Have a clear angle
Be objective (avoid subject “I”)
Quote human voices
Have supporting elements
Be factual
Be word-economic
News
![Page 101: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/101.jpg)
A good news story should have one or more of the following characteristics:
Proximity – Nearness to your audience / Are they directly affected?
Timeliness – Is this something new?
Prominence – Are those involved of importance to the audience?
Novelty – Is this something unusual, first, largest etc.?
Conflict – Are there competing sides, big or small?
News (Cont.)
![Page 102: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/102.jpg)
Wide Appeal – In many cases local media appeals to an eighth-grade reading level and topics that appeal to mass audiences. Does your story have wide appeal or can you describe why it should?
News (Cont.)
![Page 103: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/103.jpg)
Like a news release, news story has basic elements described below:
Lead – the first few lines (sometimes only 1 sentence) of the news story
Body – a block of paragraphs. All the details, usually written in an inverted pyramid style, are given to support the lead.
Conclusion – a paragraph. A special message is left for the readers. Even if this sometimes used by writers, this is not so important for journalistic writing.
News Basics
![Page 104: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/104.jpg)
The basic elements of the body of a news story should have the followings:
The “5Ws” and the “H” – telling about what, where, when, why, who, and how
Background Information - telling something related to the main idea of the story
Supporting elements – like details, print or human quotes, statistics, figures, (sometimes rumors)
Body
![Page 105: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/105.jpg)
A paragraph is a block of sentence grouped together to state a idea or thing. An effective paragraph has the following characteristics:
Concise but meaningful (not exceed 100 words)
Word-economy (make every word counts)
Should contain only main idea or point (and followed by supporting elements).
Appropriate word choices
Should contain no cliché, jargon, or idiom.
Body: Paragraph
![Page 106: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/106.jpg)
A supporting element is a sentence or few sentences that support a certain statement in a paragraph of the body. Supporting elements can be the followings:
Details
Figures or statistics
Human or print quotes
Rumors (rare case)
Body: Supporting Elements
![Page 107: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/107.jpg)
Every year Beeline gives away school materials to students throughout Cambodia. Last year the company distributed more than 1,000 school bags, 4,300 books, 4,200 pencils and pens, and over 1,000 t-shirt printed with the slogan “Study for a Bright Future” to 1,000 top students from 23 schools in 20 provinces.
Example 1: Paragraph
Main point
Supporting elements: figures
![Page 108: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/108.jpg)
The two paragraphs have different points.
The company is ready to distribute more than 59,000 books and 59,000 pencils and pens that were printed with the slogan “Study for a Bright Future”.
Ham Phearum said that this year the company gives away those materials to all young children, unlike the previous year that the company rewarded the materials to only top students.
Example 2: Paragraph
Point A
Point B
Human indirect quote
![Page 109: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/109.jpg)
Sam
ple
: Ne
ws
Sto
ry
![Page 110: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/110.jpg)
There are basically two types of news—hard and soft news.
Hard News – Hard news, sometimes called “hot news” is a type of news of something or event happening currently.
Soft News – Soft news, sometimes called “feature” is a type of news story about something or event occurring at a time around now. It’s usually long, providing in-depth views and analyses.
Types of News Stories
![Page 111: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/111.jpg)
A structure of a news story is based on the style a writer applies. Styles are divided into two common ways:
1. Inverted Pyramid Style (most common)
2. Hourglass Style
3. Chronological Style
Basic News Story Structures
![Page 112: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/112.jpg)
Most commonly, news writers use inverted pyramid style for their story reporting. It can easily and quickly deliver the message to the readers, since the modern day people do not have much time to read the rest of the story if the news is not very interesting for them. Inverted pyramid style starts with:
Lead – a summary of the topic (with five Ws, the H)
Supporting details – important supporting information
Less important details – less important information
Inverted Pyramid Style
![Page 113: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/113.jpg)
Structure Sample
![Page 114: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/114.jpg)
![Page 115: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/115.jpg)
The hourglass form summarizes the news, then shifts to a narrative. The top delivers the news, the turn acts as a transition, the narrative tells the story.
THE TOP. Here you deliver the news in a summary lead, followed by three or four paragraphs that answer the reader’s most pressing questions. In the top you give the basic news, enough to satisfy a time-pressed reader. You report the story in its most concise form. If all that is read is the top, the reader is still informed. Because it’s limited to four to six paragraphs, the top of the story should contain only the most significant information.
Hourglass Style
![Page 116: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/116.jpg)
THE TURN. Here you signal the reader that a narrative, usually chronological, is beginning. Usually, the turn is a transitional phrase that contains attribution for the narrative that follows: according to police, eyewitnesses described the event this way, the shooting unfolded this way, law enforcement sources and neighbors agree.
THE NARRATIVE. The story has three elements: a beginning, middle and end. The bottom allows the writer to tell a chronological narrative complete with detail, dialogue, and background information.
Hourglass Style (Cont.)
![Page 117: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/117.jpg)
Hourglass Diagram
The Top, summarizing the news
The Turn (transition), shifting to a narrative
The Narrative, telling the story
![Page 118: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/118.jpg)
Ide
nti
fy t
he
to
p, t
he
tu
rn,
and
th
e n
arra
tive
.
![Page 119: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/119.jpg)
Like spatial and logical orders, chronological style is rarely used for journalistic writing since the most important point will stand at the end of the article, where most of the readers fail to get the message after a few seconds of reading the “boring” opening. It tells a story narratively and chronologically. It begins with:
Lead
Foreshadowing (nut graph)
Chronological Storytelling
Climax at End
Chronological Style
![Page 120: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/120.jpg)
Lead
Foreshadowing
Chronological Storytelling
Climax
Chronological Style Diagram
![Page 121: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/121.jpg)
Writing a Feature Story
Session 8
![Page 122: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/122.jpg)
A feature, sometimes called feature story, is a type of news articles intended for newsletter, newspapers, magazines, or other online media. Unlike a hard news story, a feature story has much more space to go in-depth, providing analyses, investigations and different points of view from different sources. An effective feature story should better run between 500-2,500 words. (sometimes reach 5,000 for magazine)
Features
![Page 123: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/123.jpg)
There are many kinds of feature stories. Here are some popular types:
Human Interest: The best-known kind of feature story is the human-interest story that discusses issues through the experiences of another.
Profiles: A very common type of feature is the profile that reveals an individual's character and lifestyle. The profile exposes different facets of the subject so readers will feel they know the person.
Types of Features (1)
![Page 124: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/124.jpg)
How-To: These articles help people learn by telling them how to do something. The writer learns about the topic through education, experience, research or interviews with experts.
Historical Features: These features commemorate important dates in history or turning points in our social, political and cultural development. They offer a useful juxtaposition of then and now. Historical features take the reader back to revisit an event and issues surrounding it. A variation is the this date in history short feature, which reminds people of significant events on a particular date.
Types of Features (2)
![Page 125: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/125.jpg)
Seasonal Themes: Stories about holidays and the change of seasons address matters at specific times of a year. For instance, they cover life milestones, social, political and cultural cycles, and business cycles.
Behind the Scenes: Inside views of unusual occupations, issues, and events give readers a feeling of penetrating the inner circle or being a mouse in a corner. Readers like feeling privy to unusual details and well kept secrets about procedures or activities they might not ordinarily be exposed to or allowed to participate in.
Types of Features (3)
![Page 126: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/126.jpg)
Unlike the lead of a hard news story, a feature lead does not necessarily summarize the overall content of the story in a sentence. Feature lead:
Can be delayed (delayed lead)
Does not necessarily state the main point strait away
Sometimes acts like a thesis statement of an essay
Can be several paragraphs long
Can be different types: descriptive, anecdotal, narrative, mystery, teaser, and question
Lead
![Page 127: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/127.jpg)
Sam
ple
: Fe
atu
re S
tory
![Page 128: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/128.jpg)
Pra
ctic
e: I
de
nti
fy E
ach
P
arag
rap
h &
Its
Fun
ctio
n
![Page 129: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/129.jpg)
You have 45 minutes to write a hot news story consisting of 300 – 400 words, using the given information below.
Scenario: Your organization has organized a media briefing session on 12 November, 2012. The briefing is to inform media reporters about the yearly report of your organization on the achievement. Write a hot news story that covers the briefing event and the yearly report, using the provided information and your additional ideas as appropriately as possible.
Test 2: Writing a News Story
![Page 130: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/130.jpg)
Write a lead for a feature story.
Topic 1: Your company’s survey shows clients’ satisfaction reach 95%.
Topic 2: Your computer shop makes computer sales 60% (1,000 units) higher than last year.
Topic 3: Your company’s success in a joint venture with Korean company.
Topic 4: An advantage of your organized tour to Sihanouk on a national holiday.
Topic 5: Yearly report of your organization (HelpAge) shows that 100 old people in 7 communities were helped by your organization during 2012, compared 60 old people in 2011.
Test 3: Writing a Lead
![Page 131: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/131.jpg)
Media Coverage Monitoring
Session 9
![Page 132: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/132.jpg)
Media coverage monitoring is the daunting tasks in the current context of Cambodia PR and advertising industry. However, media coverage monitoring helps your organization achieve the goal better compared to non-monitoring. A media monitoring program aims to meet the following objectives:
Media Coverage Monitoring
![Page 133: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/133.jpg)
1. To track relationships between your organization and individual media outlets/reporters.
2. To monitor mention of your organization, its programs and/or staff in order to evaluate brand strength, positioning and the need to correct erroneous information in the public sphere.
3. Clip the pieces of the coverage and keep it in place for your later consideration, policy and change of the media pattern.
4. To evaluate trends in media reporting in order to identify information gaps and to guide what kind of information to release to media.
5. To aid in the evaluation of the effectiveness of your organization’s public relations campaigns
Media Coverage Monitoring (c0nt.)
![Page 134: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/134.jpg)
The saying ‘you can never find one when you need one’ is very true of journalists –except when there’s bad news. Then you have an opening, event, program, venue or activity to promote, it is increasingly difficult to get media attention in today’s information overloaded world. But when something goes wrong, the media inevitably turn up at your door or on the phone in a matter of hours, or even minutes.
By Jim R. Macnamara
Facts
![Page 135: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/135.jpg)
A crisis happens when your company meets a controversial issue that might conflict a society or the public, bring your company’s image down, result in a loss of customers’ confidence, etc. An example of a crisis could be a death of a consumer in association with your products.
What’s a crisis?
![Page 136: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/136.jpg)
No preparation to deal with the media will result in erroneous information, distortion of facts, and publicly embarrassing gaffe (confuse of something). Therefore, preparation is the best way to handle the media during a crisis. Below are some strategies for media relations in time of crises.
Being cooperative with the media
Designate media relations spokesperson
Develop a crisis response strategy
Manage media events to show crisis responses
How to Handle the Media
![Page 137: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/137.jpg)
Staying silent at your side could result in an error in news reporting because the news media have no clear information about the crises and what your organization respond to them.
Being cooperative with the media
![Page 138: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/138.jpg)
Not all the people in an organization can speak to the news media. Designate a skillful person in charge of responses to the media. The benefits are:
He knows how to turn things bad to good.
He knows a series of information flows from the organization clearly, and thus he responds accordingly.
He has more time to focus on the response strategies.
Designate media relations spokesperson
![Page 139: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/139.jpg)
The company has to develop a crisis response strategies in order to stand well with the news media. Strategies could be how the company responds to the death of his consumer associated with its products.
Develop a crisis response strategy
![Page 140: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/140.jpg)
Planning media events to show how your organization response to the crisis is a good opportunity to bring your messages out to the media.
Interviews
Editorials
Press briefings
Press releases on specific policy or real-story
Press packages and fact sheets
Manage media events to show crisis responses
![Page 141: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/141.jpg)
Whenever you take over a position of PR, establishing a good relationship with the news media (news reporters) is a good way to deal with the media during a crisis. Tasks should be:
Build both Contacts & Relationship
Be a source for the media
Pre-Crisis Tasks
![Page 142: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/142.jpg)
A media strategy is more than developing ‘contacts’. Having ‘contacts’ will not prevent the publication or broadcast of bad news. But relationships established over time can make you a known source (it is always easier to attack strangers) and build a reputation and trust which will frame future interaction.
Build both Contacts & Relationship
![Page 143: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/143.jpg)
A practical step in building relationships with journalists is helping them when they want something – not only when you do. Help journalists find information – even if it is outside your area of interest, give them background without expecting a story, point them to other contacts who can assist them, and you will find they value you as
a reliable and credible ‘source’ and mutual respect and reciprocity are developed.
Be a source for the media
![Page 144: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/144.jpg)
Divide participants into three groups. Create a story pitch about your organization for the media to cover or write it for your organization’s newsletter. Tell what the story is about, why it’s newsworthy, how this story is interesting for the media to cover up their publication. Write your ideas down. You have only 30 minutes for this group test.
Session 10
Group Test
![Page 145: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/145.jpg)
Each of the group presents their ideas, being allowed only 10 minutes for the presentation. Other groups can challenge. Each group has an opportunity to earn 10 marks that will be added to each member directly and equally.
Session 11
Group Presentation
![Page 146: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/146.jpg)
Session 12
Media Planning
![Page 147: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/147.jpg)
Overall, media planning is the first thing to do before implementing the actions on media relations. Without an appropriate plan, PR or media practitioners often don’t know where to start or to end. Therefore, plan is crucial for media relations practitioners to achieve the goal of the organization.
Media Planning
![Page 148: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/148.jpg)
It’s a basis program for your media relations campaign. Example of the campaign should be:
Brand awareness program
Product publicity program
advocacy program
Product value awareness program
Public announcement program
What is a Media Relations Plan?
![Page 149: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/149.jpg)
There are 9 steps in planning your media relations campaign. 1. Situation Analysis 2. Goal 3. Objectives 4. Target Media 5. Key Messages 6. Strategies 7. Tactics 8. Budget 9. Measurement
The Plan Components
![Page 150: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/150.jpg)
Objective
Media
Messages
Strategies
Tactics
Budget
Measurement
Goal
Plan of Media Relations
![Page 151: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/151.jpg)
After your public research, you’ll have a deep understanding of your target media. It’s time for you to analyze and design a media plan that your suits your media targets and audience, objective and budget.
Situation Analysis
![Page 152: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/152.jpg)
Address your single goal of your media relations program. Example:
If your product is new to the market, you might plan a product publicity for it. Then this is called “Product Publicity”.
Goal
![Page 153: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/153.jpg)
Two or more objectives are the smaller elements of the main goal. These should be specific, measurable and attainable and have a specific deadline for completion. For instance, one of your objectives is to get your message to certain groups of your audiences with a month or year. It’s called Objective 1, 2 or so.
Objectives
![Page 154: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/154.jpg)
It’s who you want to reach and impact through your media plan. Examples of target media and audiences can be: Middle class consumers Media Investors Corporate audience Government Grassroots Etc.
Target Media & Audience
![Page 155: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/155.jpg)
There should be no more than three key messages that you want to impress upon your target audience. Too many messages create “noise” and confusion, reducing the possibility that your most important messages will get through. For example of key messages:
Bacchus Energy Drink helps enhance performance, reduce sleepiness while driving, and reduce drunkenness.
Key Messages
![Page 156: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/156.jpg)
Your key messages should not be self-centered. It should be audience-centered.
Beware!
![Page 157: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/157.jpg)
It’s methods that you will use to get your message across your target media in order for them to cover it up in their publications. It addresses broadly on what, who, how to achieve your media objectives. Some of examples of strategies that you want to bring your key messages out: (Bacchus helps enhance performance, reduce sleepiness while driving, and reduce drunkenness.)
Newsletter to the consumers or media
News release for free coverage on media
Letter-to-editor or column to a newspaper
Event, etc.
Strategies
![Page 158: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/158.jpg)
It’s a communication process to support your strategies. Here, you’ll have to set a deadline and estimate the cost for your communication process. Example:
4 Events: $1,500
Media briefings: $1,000
Quarterly newsletter, monthly review, special releases : $6,000
Youtube & other social media: Jan – June
Tactics
![Page 159: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/159.jpg)
Plan and allocate your budget to meet your objectives of your media relations plan. Each spending item should be listed at Tactic process.
Budget
![Page 160: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/160.jpg)
Evaluate your media plan to measure whether it will meet your objectives. Revise or eliminate some strategies that do not suit your budget or objectives. Keep it as a historical reference for your next media relations plan.
Measurement
![Page 161: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/161.jpg)
Additional Lesson 1
How to Write a Media-Centric Speech
![Page 162: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/162.jpg)
For media and PR practices, a media-centric speech is a piece of script for a top executive to speak at an event, for instance, media briefing, grand opening, or public or media conference. A printed speech is generally intended as a media kit to the news reporters.
What is a Speech?
![Page 163: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/163.jpg)
Common sections in the media-centric speech:
-Name of the speaker
-Greeting and thanks-note
-Introduction
-Body
-Conclusion or End-Note
-Thanks-note
Media-Centric Speech
![Page 164: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/164.jpg)
In this section, greeting and thank-you note is given in order to show respect to the audiences. For example:
Good morning His Excellency, oknha, ladies and gentlemen, and distinguished guests!
First, on behalf of Park Café’s management team, we’d like to thank you for your highly honorable presence at our Grand Opening Ceremony of new branch of Park Café.
Greeting & Thanks-Note
![Page 165: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/165.jpg)
This section cover a brief information of the whole event:
As you might know, Park Café has successfully grown from the small first establishment in front of Parkway Square and for now we’ve expanded 6 Park Café’s outlets. Today, the Grand Opening Ceremony indicates our 6th establishment, and this is our pride to announce that Park Café (Psar Kandal Outlet) now officially opens to serve our customers.
Introduction
![Page 166: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/166.jpg)
In the body, details of the intended event or something of the company are provided:
We’re proud to introduce you to all of our branches that we’re established so far. Thanks to the continual support from our customers, we have established 6 branches as indicated below:
Park Café, Parkway: located on Mao Tse Tong Boulevard, in front of Parkway Square
Park Café, Sovanna: located on Corner of st.271 and entrance to Sovanna Super market
...
Body
![Page 167: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/167.jpg)
It’s the last message or the media or the audiences. Often, thanks-note is again addressed:
Last of all, we’d like to say “thanks” again to His Excellency, oknha, ladies and gentlemen, and distinguished guests who have taken their valuable time off to participating this Grand Opening Ceremony, and we expect your continual support to all of Park Café outlets.
Conclusion or End-Note
![Page 168: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/168.jpg)
Additional Lesson 2
How to Write a Factsheet
![Page 169: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/169.jpg)
A fact sheet is an important, at-a-glance tool used in public relations to provide an overview of your chapter. Though fact sheets can stand alone, they are more commonly used to supplement a news release, anchor a press kit, or replace a brochure.
What’s Factsheet?
![Page 170: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/170.jpg)
A fact sheet is generally one or two pages and includes “the who, what, when, where, why and how” about a chapter or event. Components of a fact sheet include the following:
Elements of a Factsheet 1
![Page 171: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/171.jpg)
Your chapter name, address and phone number should be on the upper left. If using chapter letterhead, disregard this step.
A contact name, title, and phone number should be on the upper right.
Triple space down and type the name of the subject. This should be centered and in upper case letters.
Double space down and type “Fact Sheet,” which should also be centered.
Elements of a Factsheet 2
![Page 172: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/172.jpg)
The body of the fact sheet is set up in two columns. The left side includes the headings, such as history, vision, mission, purpose, future, etc., all in upper case lettering. The right side contains the heading descriptions. The descriptions should consist of short sentences that align under the second column.
If the document is longer than one page, type “-more-” at the center of the bottom of the first page.
At the end of the fact sheet, “###” should be centered and inserted.
Finally, double space down and type the month and year, flush right.
Elements of a Factsheet 3
![Page 173: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/173.jpg)
One page is best
Make it readable - use at least a 12 point font
Keep the text brief - no one wants to read tons of information in a small font
Keep the most important information in the first paragraph - what the issue is, what action is needed, and label the main message(s)
Give references for more information - in electronic communications you can offer links
Tips
![Page 174: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/174.jpg)
The fact sheet must be self-contained - do not refer to previous documents or assume that the reader remembers the information
Use bullets when you can
Leave lots of white space
Make it very clear what you want the reader to do - bold type face, text boxes, and graphics add emphasis
Give the reader all the tools he/she may need to take action -- do not say "call for more information"; instead give the reader all the information he/she will need
Tips (Cont.)
![Page 175: Step-by-Step Guides to Strategic Media Relations by Hoem Seiha](https://reader030.vdocuments.us/reader030/viewer/2022032422/55a89b511a28abb87f8b4670/html5/thumbnails/175.jpg)
Good Luck!