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Steeple Run Estates

Annual MeetingJanuary 16, 2010

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Agenda CALL TO ORDER

– Introduction of Board members ACTIVITIES AND ACCOMPLISHMENTS OF THE SRHA

– Highlights of the accomplishments of the Board and Committees TREASURER’S REPORT ELECTIONS

– Board and Committee Members• Election of Board members• Volunteers for Committee positions

– Special Assessment – Neighborhood-wide Mosquito Abatement NEW BUSINESS ADJOURN

Steeple Run Estates Board of Directors

Therese Graff - PresidentRon Rowe - Vice President (resigned)

Herb LeBlanc - SecretaryJoe O’Malley - TreasurerKaren Malcolm - Asst. Treasurer and Asst. Sec.Mike Littrell – Board MemberDave Nattrass – Board Member (resigned) Jill Peterson - Board Member

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Activities and Accomplishments

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Activities and Accomplishments of the SRHAActed on behalf of the SRHAThe Board functioned as it should haveHeld quarterly board meetings and one Annual

Meeting as per the CovenantsKept residents appraised of financesDiscussed issues brought forth by homeowners

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Communications Committee

Quarterly newsletters published and distributed by email and USPS and available on our website

Website updated promptlyDirectory updated and distributed in 2009

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Social Committee

Annual Neighborhood Garage Sale Annual Ornament ExchangePoker-One Monthly Men’s GroupThe Annual Block Party was cancelled due to the

low number of responses“A Girls Night Out/Wine Tasting” was attempted,

but failed due to the busy Holiday SeasonMark Your Calendars for the 2010 Block Party

– June 19th, Rain Date June 26th

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Preferred Contractor

Arrow Septic - Pump out May 16th.

Special Pricing for Lawn Fertilization from Scotts, Lawn Doctor for SRHA Members.

Reviewed Mosquito Abatement bids from 3 vendors and selected Clarke as the Preferred Contractor for Steeple Run.

Automotive Paradise offered $15.00 oil changes to SRHA in the Month of August.

Arrow Septic - Pump out September 12th & 19th.

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Landscaping Committee

Sands and Smith Rd Signs and Monuments were weeded and the bushes and trees were trimmed by Linda and Herb & LeBlanc saving SRHA $500.

Sands and Smith Road Signs and Monuments were repaired and painted by SRHA members Ron Rodewald, Joe O'Malley and Herb LeBlanc. Total savings to the SRHA estimate @ $2000.

Joe O’Malley, Jim Schlough and Herb LeBlanc teamed up to maintain the lawn at 3713 Church Hill on two separate occasions. The new owners will be billed by SRHA for this service.

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Treasurer’s Report

Fiscal Year

June 2009 – May 2010

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Dues History

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Fiscal Income/Expenses

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Budget

Fiscal Year Expenses by Category

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Elections and Committee Positions

Election to the Board

Volunteers for Committee Positions

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Elections

As defined by our Covenants– The SRHA Board of Directors shall consist of 5 – 9

members– Each member shall be elected at the Annual Meeting– The term for an elected member is 2 years– A member who wishes to remain on the board must be

re-elected at the end of their 2 year term– Specific positions on the board (i.e., President) are

voted by the board at their first board meeting.• They are not specified at the Annual Meeting

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Elections (cont.)

2 board members have reached the end of their 2 year terms and 2 board members have resigned leaving 5 open positions and 4 filled positions. The Board must have between 5 and 9 members.

Continuing Members:– Therese Graff– Herb LeBlanc– Karen Malcolm– Joe O’Malley

Board Member Candidates for 2010-2012

Election to the Board to take place today. Officer positions to be filled at the first Board meeting to be held immediately following this Annual Meeting.

Candidates:– ..– ..– ..– ..– ..

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Committees

Committees are open to all members of the Homeowners’ Association and are volunteer positions

Current committees are as follows:– Architectural– Communications– Landscaping– Social

Any Volunteers?

Special Assessment

Mosquito Abatement

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Mosquito Abatement

Per resident request, the board has evaluated 2 different companies for mosquito abatement services.– Presentations at board meetings in April and June

2009 plus an open meeting Nov 2009.– Cost would be $35.50/household to cover 15 weeks,

approximately Memorial Day – Labor Day.– One time trial and is not included in the annual dues.– Assessment would be due by April 1, 2010.

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Special Assessment Vote

For– In attendance –

– Proxy –

Against– In attendance –

– Proxy –

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Total Needed to Pass: 60% or 45 households

New Business

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Adjourn

The first meeting of the newly-seated SRHA board to be held immediately

following to elect Officers