staying covid-19 secure in 2020 … · staying covid-19 secure in 2020. five steps to safer working...

We have carried out a COVID-19 risk assessment and shared the results with the people who work here

We have cleaning, handwashing and hygiene procedures in line with guidance

We have taken all reasonable steps to help people work from home

We have taken all reasonable steps to maintain a 2m distance in the workplace

Signed on behalf of employer

Employer DateShowcase Interiors Limited

Who to contact:(or the Health and Safety Executive at www.hse.gov.uk or 0300 003 1647)

We confirm we have complied with the government’s guidance on managing the risk of COVID-19

Staying COVID-19 Secure in 2020

FIVE STEPS TO SAFERWORKING TOGETHER

Where people cannot keep 2m apart we have ensured at least a 1m distance and taken all the mitigating actions possible to manage transmission risk

Ken Robson

14/07/2020

Description

HazardWho could beharmed and how?

Existing controlsRisk rating

(L x S)

Risk assessmentname

Managing COVID-19 In The Workplace (SocialDistancing)

Assessmenttype

General

Assessor name Ken RobsonAffectedsite(s)

Showcase Interiors Ltd t/a Showcase Interiors(CM5 9QZ)

Assessment date 10/07/2020 Review period Monthly

Approved by Ken Robson Review date 10/08/2020

Approved date 10/07/2020 Reference Covid100720

This Risk Assessment has been reviewed & amended to suit the business practices and working environment for Showcase Interiors.

The assessment refers to the imposed 'social distancing' measures required for workplaces in response to controlling the transmission of the Covid-19 Virus.

It details how these social distancing measures will be applied in the workplace and any subsequent actions required where these measures may not be possible.

Ongoing and up to date guidance can be found:https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19/guidance-for-employers-and-businesses-on-coronavirus-covid-19

10/07/2020 Risk assessment for : Showcase Interiors

Managing COVID-19 In The Workplace (Social Distancing) Page 1 of 25



(L x S)

Canteen Facilities- Difficulties in exercising social distancing due to

shared use of canteen facilities.

All staff, Contractors

Visitors

How?Shared facility withlimited space andpeople congregating atthe same time meaningpeople cannot adhereto social distancing,leading to possibletransmission of theCovid-19 Virus.

Access To KitchenRestricted

The number of peoplepermitted into kitchenhas been restricted toone person at a time toensure social distancingcan be maintained whilstaccessing facilities andequipment.

Employees Advised To Bring In Own Food WherePossible.

To reduce the need to access equipment and facilities orlocal shops, employees will be encouraged where possible tobring in own food.

Use of the Microwave is discouraged to avoid unnecessarytouch points.

Please bring food that is prepared and ready to eat.

Good Cleaning Standards Maintained.

Please use the sanitiser station upon entering the kitchenarea and when leaving. Please ensure you clean up behindyou using the multi purpose antibacterial wipes provided,these are disposable cloths and are to be used wherepossible to reduce transmission.

Please leave the kitchen clean for the next user.

2 x 5

10

Medium





(L x S)

Kitchen Arranged So That People Can Socially Distance.

The kitchen operates a one way system please follow thearrows on the floor.

Seating has been spaced out, there are 3 tables so that youcan still converse with colleagues during breaks.

One person per table please.

You can eat at your desk if you would prefer.

There is a new outside picnic bench, this can accommodate2 people only due to social distancing.

The stools have been removed from the bar area - this istemporarily not in use for dining.

In all cases - Please ensure you wipe down all surfacesusing the wipes provided after using the tables and bench toallow others to use the facilities.

Markers or signs on the floor (crossed hatched tape)indicates where people can wait to use the facilities whilstmaintaining social distance.





(L x S)

Monitoring Carried Out

We will be monitoringpeoples behavior, it is arequirement that all stafffollow the guidelines andinstructions provided.

Staggered BreakTimes to SeparatePeople.

Breaks should bestaggered to reduce thenumbers of peopleaccessing the kitchenand requiring the diningarea so that socialdistancing can bemaintained.

Use Of Signs ToRemind Employees

Signs, posters, markingson the floor and wall andthe rolling messages onthe screens are toremind staff of the needto maintain socialdistancing.





(L x S)

Cleaning To Reduce Transmission Of Covid-19(Non Healthcare Settings)

- Risk of exposure to Covid-19 whilst cleaningwork areas.

All staff

Cleaners

How?Cleaning areas whereCovid-19 may bepresent may lead toexposure to the virus.However- the cleaningof all areas correctlywill reduce the risk oftransmission overall.

Appropriate Cleaning

The Cleaners are now attending site more frequently and forlonger periods to carry out deeper cleans (3 times a week),this will be monitored and increased if required.

Disposable cloths will be used where possible to reducetransmission.

2 x 5

10

Medium

Contractors / Customers / Visitors / DriversAttending Site

- Tradespeople, couriers and other contractorsattending site for work purposes. This mayinclude receiving of deliveries/packages.


Visitors

How?Transmission of Covid-19 between visitors tosite and employees.

All Visitors To Site To Be Pre-Arranged And TimesStaggered

Currently our site is closed to non-essential visitors.

No unauthorised visitors to be permitted on site - they will beturned away until correct arrangements can be made.

Essential visitors will be allocated specific time slots andstaggered to reduce the number of people on site.

2 x 5

10

Medium





(L x S)

Deliveries Not To BeHandled Directly

Signs are up by the frontdoor informing alldeliveries are to beplaced beside the door,the deliverer andreceiver must maintain2m distance at all times.

Documentation IssuedElectronically WherePossible

To reduce the need toexchange paperworkand other documents,the information will beexchanged electronicallyinstead where at allpossible.

Good HandWashing/HygieneProcedures Observed

Employees shouldregularly use thesanitiser stationsthroughout the office andare to wash hands for 20seconds with soap andwater regularly.

Anti-bacterial soap hasbeen provided in thetoilets.

Managed Entry

The number of people permitted inside the premises will berestricted to allow effective social distancing.

As previously stated, site is closed to all but essential visitorsand signage is in place to notify visitors of this.





(L x S)

Protective InterfaceEstablished

Use of markings andsignage is in place toprovide a barrierbetween a visitor to siteand employee.

Regular Cleaning Including Increased Cleaning Of TouchPoints.

We have tried to reduce the number of 'Touch Points' butwhere these exist, sanitiser stations are close by and thetouch points are to be cleaned on a regular basis alongsidenormal cleaning regime.

Disposable cloths to be used where possible to reducetransmission.

Sanitiser Available AtVisitor Interfaces.

Sanitiser stations havebeen providedthroughout the office,and you will see one asyou enter the premises,anyone entering orleaving should use thesanitiser stations.





(L x S)

Waiting Area For Visitors / Contractors Well Managed

Any waiting visitor should wait in the reception area until ithas been established if they are allowed on site.

They are to remain in the reception area allowing foradequate social distancing in the provided seatingarrangements (3 tables and chairs).

Use of signs and rolling information on the screen inreception reminds any visitors of the site requirements.

Entry to waiting area will be restricted if the number of peoplewill restrict the ability to socially distance.

People may be turned away until a more suitable time isavailable where social distancing can be managed.

Individuals Displaying Symptoms- Coronavirus reportedly spread through

exposure or contact to cough droplets. People atwork developing on-set of symptoms within the

workplace. -https://www.gov.uk/government/publications/covid-

19-decontamination-in-non-healthcare-


Visitors

How?An individual coulddevelop symptoms ofhigh/raisedtemperature ornew/continuous coughwhilst at work.

Cases Recorded and Investigated.

Records maintained of those who are isolating or whodevelop symptoms at work.

Investigations carried out if the transmission could be work-related in the event it needs to be reported under RIDDOR.

Appropriate risk assessments and work activities reviewed toensure there are effective controls or if any changes arerequired.

3 x 7

21

Medium





(L x S)

settings/covid-19-decontamination-in-non-healthcare-settings

Employee Not To Return To Work And Should Self-Isolate

For those displaying symptoms of a high or raisedtemperature or new/persistent cough, isolation should beexercised immediately, ensuring Line Management areinformed.

You should follow the advice provided by the NHS and keepyour line manager informed of any developments or changesto your condition.

Employee To Go Home Immediately

The employee will be sent home directly from work andmaintain social distancing to do so.

If they require someone from their household to come andpick them up - they will wait in an isolated room away fromanyone else until they are collected.

They should then follow NHS guidelines.

Follow government advice on Testing

The Government has put procedures in place regardingtesting- Kindly ensure the COVID19 test is booked foranyone displaying symptoms.

https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested





(L x S)

Good Hand Washing/Hygiene Procedures Observed

Following cleaning of an area after a symptomatic person,the hands should be thoroughly cleaned.

Employees should regularly use the sanitiser stationsthroughout the office and are to wash hands for 20 secondswith soap and water regularly.

Anti-bacterial soap has been provided in the toilets.

Work Area Cleaned Thoroughly Using Disinfectant.

All work areas where the suspected infected person waspresent will be thoroughly cleaned using an appropriatedisinfectant product.

Disposable cloths used where possible to reducetransmission.

Advice From Gov.uk:Using a disposable cloth, first clean hard surfaces with warmsoapy water. Then disinfect these surfaces with the cleaningproducts you normally use. Pay particular attention tofrequently touched areas and surfaces, such as bathrooms,grab-rails in corridors and stairwells and door handles.





(L x S)

People Attending The Workplace- Where individuals are coming together of

groups of more than two at any one time for workpurposes at any of our premises.


Visitors

How?This may increase thepotential spread of thevirus.

Break TimesStaggered.

Breaks should bestaggered to reduce thenumbers of peopleaccessing the kitchenand requiring the diningarea so that socialdistancing can bemaintained.

Canteen/ Rest Areas Controlled Access

Seating has been spaced out, there are 3 tables so that youcan still converse with colleagues during breaks.

One person per table please.

You can eat at your desk if you would prefer.

There is a new outside picnic bench, this can accommodate2 people only due to social distancing.

The stools have been removed from the bar area - this istemporarily not in use for dining.

In all cases - Please ensure you wipe down all surfacesusing the wipes provided after using the tables and bench toallow others to use the facilities.

2 x 5

10

Medium





(L x S)

Car Park Controls

Where required car park spaces will be cordoned off so thatwhen people park their vehicles it allows for social distancing.

Please leave a parking bay empty beside your vehicle whenparking.

If this is not possible please only leave your vehicle onceother drivers have departed their vehicles maintaining socialdistancing within the car park.

Effective Work Planning - Staff and Layout

For those staff who are required in the work premises andcannot work from home - the layout allows for socialdistancing between desks, work spaces, aisles, meetingrooms etc.

We have installed acrylic screens on all desks.

Every other desk is not in use.

All operational desks are allocated to individuals and are notfor general use.

We have one bookable 'spare' desk, this must be booked inadvance and approved by Emma or Ken prior to youattending the office.

The meeting rooms are currently not in use. The highcollaboration table can be used for short meetings for 2people, this is not a desk.





(L x S)


Employees shouldregularly use thesanitiser stationsthroughout the office andare to wash hands for 20seconds with soap andwater regularly.

Anti-bacterial soap hasbeen provided in thetoilets.





(L x S)

Health Surveillance/Screening Records Kept

As you enter the workplace a thermometer will record yourtemperature.

This is contact-less, please stand 5cm - 10cm from thesensor.

If the lights turn green please please record yourtemperature on the sheet provided next to the device andproceed to your desk.

If the lights flash red and an audible alarm sounds, yourtemperature has been recorded as abnormally high. Pleasere-test yourself, if the reading is high again, please recordyour temperature and return home and follow NHSguidelines.





(L x S)

Organisation OfWorkplace ToEncourage SocialDistancing

The workplace has beenconfigured to promotesocial distancing of 2musing one way systemsand restricted andreduced working areas.

This must be compliedwith at all times.

Pro-active Monitoring In Place

Pro-active monitoring is in place to ensure that staff areadhering to controls and that control measures are adequateand effective.

Any staff that are found not to be following the instructionscontained within this document may face disciplinaryproceedings.

Signage is in place toinform people of socialdistancing

Following the two-meterguidance, and signageand instructionsdisplayed on thescreens.





(L x S)

Staff Awareness

This risk assessment details the essential control measuresyou must follow.

You must make yourself familiar with the contents.

This will be reviewed at least monthly and any updates will becommunicated to you.

Toilets/rest rooms

To avoid 'corridor clash' we have a simple rest roomprocedure in place.

Firstly use the hand sanitiser station out side Emma's office.

Using the whiteboard, please enter a tick next to the toilet youare going to use.

(The toilets have been labelled 1 to 4 and identified by sexuse).

Once you have finished with the facility, please erase the tickfrom the whiteboard and use the sanitiser station again.

Simply put, if there is a tick next to the toilet number then thetoilet is in use, either wait by Emma's office or use analternative toilet.

Please remember to erase your tick once you have finishedwith the facilities.





(L x S)

Ventilation On SiteIncreased As Much AsPossible.

The main door will be leftopen as much aspossible to increaseventilation in theworkplace, but primarilyto prevent another touchpoint.

Work Activities And Risk Assessments Reviewed.

Work activities assessed to establish what are essential taskscritical to be continued or if any works can be paused.

Staff levels reduced to minimal safe numbers in accordancewith risk assessments for activities.

These will be reviewed as things change and at least monthly.

Care will be taken to ensure that reducing staff numbersdoesn't introduce further hazards.

Work From HomeWherever Possible

Where possible andpractical employees willwork from home.





(L x S)

Shared Common Areas- Due to areas being frequently utilised by all

staff, the potential for infection is increased. Thisincludes stairwells, waiting areas, seating areas

as well as toilets and kitchen areas.


Visitors

How?Common areas mayrestrict distancing of2+ metres at any onetime. Due to heavy footfall, surfaces may betouched morefrequently andindividuals may crosspaths more often.

Numbers Of People InCommon areasManaged.

Individuals usingcommon areas will bekept to a minimum at alltimes and socialdistancing will be strictlyadhered to.

Please follow instructionscontained within thisdocument.

Regular Cleaning Of Common Areas.

Common areas where people pass through are to be cleanedfrequently but specific attention to be paid to areas wherepeople spend more time or common touchpoints. These will be cleaned more intensely/frequently.

Disposable cloths will be used where possible to reducetransmission and you must clean common areas you haveused once finished.

2 x 5

10

Medium





(L x S)

Shared Use Of Tool And Equipment- Shared use of equipment may increase the risk

of transmission of the virus from person toperson. This may include tools, office equipment

and kitchen utensils and crockery.


Visitors

How?Possible transmissionof Covid-19 fromsurfaces.

Equipment To BeCleaned Regularly

Cleaners will increasecleaning routine forequipment includingprinter surfaces.


Sanitiser stations havebeen provided at allprinter stations and mustbe used before and afteruse when using commonequipment such asprinters.

Monitoring In Place

Pro-active monitoringsystems in place tocheck if staff areadhering to the controlsand to see if they areeffective and adequate.

2 x 5

10

Medium





(L x S)

Travelling To And From Work.- Sharing of a vehicle to, from or within work or

use of public transport may lead to an inability tomaintain social distancing.

All staff, Members ofthe public

How?Exposure to the virusdue to inability tomaintain socialdistancing leading topotentially contractingthe virus.

Alternative Travel Arrangements Instead Of Car Sharing.

Where usual car share arrangements mean people fromdifferent households being in the same vehicle it may benecessary for some to use public transport providing theycan maintain social distancing and practice good hygienebefore and after their journey.

Staff should consider alternatives to public transport whichmay include staff walking and cycling to and from work.

Public transport use is currently not recommended andshould only be used if absolutely necessary.

Work From HomeWhere Possible.

Employees will workfrom home wherepossible and practical toprevent the need to traveland enter the workplace.

3 x 5

15

Medium





(L x S)

Vulnerable People- Some individuals may be classed as a

'vulnerable person'.


How?Individuals that areover the age of 65,suffers from anunderlying healthcondition,has heightenedsusceptibility due toclinical condition or ispregnant)

Self Isolation

For those displaying symptoms of a high or raisedtemperature or new/persistent cough, isolation should beexercised immediately, ensuring Line Management areinformed, staff should follow NHS guidelines.

Shielding individuals can currently return to the office from1st August.

Further information on vulnerable groups can be found athttps://www.gov.uk/government/publications/covid-19-guidance-on-social-distancing-and-for-vulnerable-people/guidance-on-social-distancing-for-everyone-in-the-uk-and-protecting-older-people-and-vulnerable-adults

2 x 8

16

Medium

Working On Customer / Client Sites- Working on another clients site or customer

premises.

All staff, Contractors,Members of the public

How?Lack of control onother sites over thesocial distancingmeasures meaningmay be exposed to risk

Awareness andTraining ForEmployees

Employees reminded ofhow to implement thecontrol measures onother sites and to reportany concerns they have.

2 x 5

10

Medium





(L x S)

of transmission ofCovid-19

Confirm All Concerned Are Symptom Free

On the day of work there will be checks to confirm that thecustomer / clients and employees are not displaying anysymptoms.

If any are then the work WILL NOT GO AHEAD andappropriate isolation procedures should be followed by thoseconcerned.

Dynamic Risk Assessment Conducted

Contact will be made with the customer/ client to establishwhat control measures are in place and what else needs tobe in place.

If arrive on-site and are not satisfied control measures areeffective or people appear symptomatic then the visit theemployee will leave the site immediately and report to themanager.

Good Hand Washing/Hygiene Procedures Observed

Hands will be washed upon arrival and before leaving thepremises as well as after using a tissue to capture coughsand sneezes.

Sanitiser may be used in addition or in the absence of soapand water.





(L x S)

Non-Essential Work IsNot Carried Out

All jobs will be reviewedto identify if the job isessential to be carriedout at this time.

Where possible the jobwill be rescheduled for amore appropriate time.

PPE Issued, Worn & Kept In Good Condition

Appropriate PPE as advised by Central Government will beworn in accordance with instructions.

This will be maintained effectively and cleaned usingappropriate disinfectant where relevant or disposed ofcorrectly in line with current advice.

Social DistancingAdhered To

Where at all practicablesocial distancing of 2madhered to at all times byall people throughout thevisit.

Use of signs, markersand announcements toremind people of therequirements.



Further control measures

Operating procedures

Measures of 'social distancing' should be applied. 1. An individual should exercise 'social distancing' on their own or with members of their family / household.2. Only go outside for food, health reasons or work (where this absolutely cannot be done practically from home)3. Avoid non-essential use of public transport, varying your travel times to avoid rush hour, when possible.4. Work from home, where practical and possible.5. Avoid contact with people not from your household - maintaining a 2 metre (6ft) gap.6. Avoid gatherings with friends and family. Keep in touch using remote technology such as phone, internet, and social media.7. Use telephone or online services to contact your GP or other essential services.

Everyone should be trying to follow these measures as much as is pragmatic.

Self-containment would include staying at home in a well-ventilated room, with access to clean, potable water.

In order to reduce the risk of the spread of Coronavirus infections, basic preventative measures are advised for the public, including good respiratory hygieneand respiratory etiquette; frequent careful handwashing; avoiding touching one's eyes, mouth and nose; sanitary disposal of oral and nasal discharges as well asavoiding contact with sick people. (European Centre for Disease Prevention and Control).

None required



Risk rating explanation

Risk ratings are calculated by considering the likelihood of an event occurring along with the severity of the potential consequence should an accident occur.After considering existing control measures, values are assigned to the likelihood and severity from the scales below and these figures multiplied to establishedthe risk rating.

What do your risk ratings mean?

Risk is categorised as LOW: Look to reduce risk if practicable

Risk has been categorised as MEDIUM: Begin to plan your action to reduce the risk immediately

Risk has been categorised as HIGH: Immediate action required to reduce the risk

Assessor's signature: Ken Robson Approved by signature:

Ken Robson

Highly unlikely 1

Likely 5

Highly likely 9

1 No injury / harm

5 Minor injury / harm

9 Fatality



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